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HomeMy WebLinkAboutR-02-0966J-02-789 9/11/02 RESOLUTION NO. 0 2 — 9 G + A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF MANAGEMENT SERVICES BUILDING CONSTRUCTION, APPROVED PURSUANT TO RESOLUTION NO. 99-291, IN AN AMOUNT NOT TO EXCEED $15,884, FROM $57,636 TO $73,520, FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES AND ADMINISTRATIVE FEES FOR THE NEW HADLEY PARK COMMUNITY CENTER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID INCREASE; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 331411. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An increase in the Agreement with the State of Florida Department of Management Services, approved pursuant to Resolution No. 99-291, in an amount not to exceed $15,884, from $57,636 to $73,520, is authorized, for additional construction management services and administrative fees for the new Hadley Park Community Center, with funds allocated from Capital Improvement Project No. 331411. CITY CQNMyIDN KEETINZ OF S E P 1 1 2002 Revolution Pio. 02- 966 Section 2. The City Manager is authorized'I to execute the necessary document(s), in a form acceptable to the City Attorney, for said increase. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor .2/ PASSED AND ADOPTED this 11th day of September , 2002. ATTEST: OISCILLA A. TROMPSqff— CITY CLERK we LO CITX ATTORNEY 6540:tr:AS:BSS CORRECTNESS:& A. DIAZ, MA �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. zi If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 966 CITY OF MIAMI, FLORIDA A=22 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM . Gimenez City Manager RECOMMEMATION : DATE: AUG 2) 7 2.1,02 FILE SUBJECT: Resolution Amending Resolution NO.99-291/ State Agreement on New Hadley Park Center REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution amending Resolution No. 99-291 by authorizing an increase in the amount of $15,884 to the existing agreement with the State of Florida, Department of Management Services, increasing the original amount of the agreement from $57,636 to $73,520, for the construction management services provided in the construction of the new Hadley Park Community Center, with funds allocated from CIP Project No. 331411. BACKGROUND: On April 27, 1999, the City passed Resolution No. 99-291 authorizing the City Manager to execute an agreement with the State of Florida, Department of Management Services in the amount of $57,636 for construction management services related to the construction of the new Hadley Park Community Center. The amount of the management fees of $57,636 (approximately 2%) was based on a total project cost of $3,232,636. The project cost increased by $722,000 to $3,954,636 due to additional work, which consisted of theatrical lighting, sound system, structural building modifications, security system, stage platform and dance flooring. Accordingly, the base administrative for the additional time and work involved, increased the contract by $15,884 for a total fee of $73,520 (approximately 2%). Approval of the attached Resolution is necessary to process payment of the fees to the State for the additional management services provided. FISCAL IMPACT: NONE CAG/FKR/AR/EB/pr 02-- 966 Budgetary Impact Analysis 1. Department: Parks and Recreation Division: Administration - Capital Improvement 2. Agenda Item # (if available 3. Title and brief description of legislation or attach ordinance/resolution: Resolution amending Resolution No. 99-291 by authorizing an increase in the amount of $15.884 to the existing Weement with the State of Florida (from $57.636 to $73.520) for the construction management services provided in the construction of the new Hadley Park CommuniV Center. 4. Is this item related to revenue? NO: X YES (Ifyes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 331411.589301 NO: Complete the following questions: 6. Source of funds: Minor ONCode 860 Amount $15.884 it Avco -We Furds.tvt11 be tpa 17 Amount budgeted in the Line Item Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From From From To 7. Any additional comments? None. 8. Approved by: Date FOR DEPAIrTMENt OF MANAGEMENT AND BUDGET USE ONLY Verified 1 y: Verified by: Transfer done by: p t of M gementIS Budget Budget Analyst Budget Analyst Director/Desi Date Date Date 02- 066 �R�' i t� su5�581610 Jun 0819 / .tl J-99-376 4/19/99 RESOLUTION NO. 291 10:10 NO.002 P.01 A RESOLUTION OF 788 MIAMI CITY COMMISSION, WITS ATTACH KENT (S) , AUTHORIZING, THE CITY Nihmm TO WMCUTB AN AGRBSMBPT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE STATE OF FLORIDA, DRPAR7M WT OF MANAGEMENT SERVICES BUILDING CONSTRUCTION, FOR THE PROVISION OF CONSTRUCTION MANAGEMENT SERVICES FOR THE DESIGN AND CONSTRUCTION OF= THE SAFE NEIGHBORHOOD PARRS BOND PROJECT ENTITLED •HADLEY PARK CONE�IONITY CENTER• , IN AN . AMOUNT OF $57,636; ALLOCATING F[A]DS THEREFOR AS APPROPRIATED BY FISCAL YEAR 1998-1999 APPROPRIATION ORDINANCE NO. 11705.1 AS AMENDED FROM CAPITAL IMPROVEMENT PROJECT NO. 331391 ENTITLED HEADLEY PARR Comm MTY 01NTER"; AND AUTHORIZING THE CITY MANAGER TO SSBCUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the City of Miami, With substantial community input, has determined that a need exists for the design and construction of a community center at Hadley Park; and WHEREAS, approximately $2.4 million in the Capital Improvement Program is available for the Hadley Park Community Center Project, of which $1.4 million is budgeted from Miami -Dade County's Safe Neighborhood Parke Bond Program and the remaining $1 million from the City's Special Obligation Series 1995 Bond funds; and WHEREAS, pursuant to Resolution No. 98-795, the City expanded its existing professional services agreement with ATiAtldhAE@IT (S) CANTA6NED APR 2 7 IM ]IMoiulloo Nw ,E t t 13058581610 Jun ,?3'99 10:11 No -002 P.02 Thaddeus Cohen Architects, P.A., to provide planning and design services for a Community Center -at Hadley Park; and wERRBAS, the City of Miami desires to enter into an agreement with the State of Florida, Department of Management Services to oversee the design and construction of the Hadley Park Community Center project; and negotiated an agreement with9�FISRSAS, the City of- Miami has n the Department of Management Services BC to provide management services for the Hadley Park Community Center Project for an administrative fee of'$571636, based on -a twelve month completion schedule, from the time of approval of the agreement by the City; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. . Section 2. The City Manager is hereby authorized to enter into an agreementll in a form acceptable to the City Attorney, With the State of Florida, Department of Management Services Building Construction, in the amount of $57,636, is therefore hereby approved for the "Hadley Park Com=ity Center 1/ The herein authorization is further subject to cawliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed;by applicable City Charter and Code Provisions. 02- 966 projact 1 Section 4. Funds for the cost of agreement are allocated from the Capital Improvement project No. 331391 as appropriated by Fiscal year 1998-1999 Appropriations Ordinance 11705, as _r„-..=. 1 Section S. This Resolution shall become effective 1 iaanediatel y upon its adoption and signature of the Mayor.= 1 PASSED AND ADOPTED this 27th day of April , 1999. ATTEST: JOB CAROLLO, MAYOR in aommtdmo9 whh Miami code Seo. 2-8, ohm the Mayor did not IrWW to approve! d this WgbJ&Wn by signing it in the designated place provided, said legialkft.nn nr„*j becomes eifecM with the eieme of ten (10) days froSthe date of Coc=a.:. regard ng same, without the Mayor exercis WALTER J. PO CITY CLERK W3417:RCL I/ =f the Mayor does not sign this Resolution, it •hail become effective at the and of tea calendar days from the date it was gassed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the city commission.