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HomeMy WebLinkAboutR-02-0965J-01-1090 9/11/01 RESOLUTION NO. 02— 965 A RESOLUTION OF THE MIAMI CITY COMMISSION RE-ESTABLISHING AND RE-CREATING THE COMMUNITY TECHNOLOGY ADVISORY BOARD; PROVIDING FOR THE BOARD'S PURPOSE, SUNSET, MEMBERSHIP, QUALIFICATIONS, TERMS OF OFFICE, VACANCIES; OFFICERS, PARLIAMENTARY AUTHORITY, MEETINGS, QUORUM, VOTING; ATTENDANCE REQUIREMENTS, ASSIGNMENT OF STAFF, COUNSEL; AND NOTICES AND FILING OF RECORDS. WHEREAS, pursuant to the adoption Resolution No. 01-827 on July 26, 2001, the COMMUNITY TECHNOLOGY ADVISORY BOARD was established, with a one year sunset, to provide the educational, technological, and recreational resources to provide opportunities for inner -City residents to be prepared to meet the challenge and everyday necessities related to a society that is more and more dependent on Information Technology; and WHEREAS, the City Commission has determined that the services of the Community Technology Advisory Board are still required, and that the quorum requirement for the Board for purposes of convening a meeting shall be those Board members present, with a minimum of three members CITY Ca , MEETIM 6Z SF 1 1 2002 Resolution bio. 02- 965 voting required for action to be taken by the members; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The community Technology Advisory Board (the "Board") is re-established and re-created as set forth herein and shall sunset on September 10, 2003. Section 3. Purpose. The purpose of the Board is to provide advice, oversight and grant solicitation in support of community related computer technology and "distance learning" initiatives. All community based grants and awards related to computers, technology and distance based learning shall be referred to the Board for their review and recommendation. Page 2 of 7 02- 965 Section 4. Membership. The Board shall be composed of nine members, seven of which shall be voting members and two non-voting ex -officio members. Members will serve without compensation, but shall be reimbursed for necessary expenses incurred in official duties, as may be determined and approved by the City Commission. The Board shall be comprised as follows: (1) One (1) member appointed by the Mayor; and (2) Five (5) members appointed by the members of the commission, with each Commissioner nominating one (1) individual; and (3 ) The Director of the City of Miami's Department of Information Technology, who shall serve as Chairperson of the Board; and (4) The City Manager who shall serve as a non-voting ex -officio member; and (5) The City Clerk who shall serve as a non-voting ex -officio member; and Section 5. Qualifications. The provisions set forth in Section 2-884 of the City Code shall apply to the members of the Board. In addition, each member of the Board must possess some specific knowledge, training or teaching experience in the field of Information Technology. Page 3 of 7 02- 965 Section 6. Terms of office. The terms of office of the members of the Board shall be until the Board is sunsetted, or until the Mayor or the nominating Commissioner leaves office, whichever occurs first. All members shall continue to serve until their successors have been appointed and qualified. The provisions of Section 2-885(b) of the City Code shall not apply to the members of the Board, as it relates to the number of years a member may serve on the Board. Section 7. Vacancies. If a vacancy occurs on the Board, such vacancy shall be filled as applicable by either the appointment by the Mayor or by nomination of the Commissioner who nominated the member whose position has become vacant, with subsequent appointment by the Commission. Such appointment shall be effective for the remainder of the unexpired term or until the Mayor or the nominating Commissioner leaves office. Section 8. Officers. The Board shall select and designate from its members a vice -chairperson, Secretary, and such other officers as may be deemed necessary, who shall serve at the pleasure of the Board. Page 4 of 7 02— 965 The Vice -chairperson shall serve as Chairperson in the absence of the Chairperson. Section 9. Parliamentary authority and rules of procedure. The parliamentary authority of the Board shall be Robert's Rules of Order (Current Edition), unless the Board adopts its own order of business and rules of procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the City Clerk. Copies of minutes of all Board meetings shall be furnished to the Mayor, Commissioners and the City Manager. Section 10. Meetings; quorum; and voting. All meetings of the Board shall be open to the public. The Board members present shall constitute a quorum for the purpose of convening any meeting. A minimum of three members shall be required for voting and a majority vote of the members voting at a meeting is required for action to be taken by the members. Section 11. Attendance requirements. The provisions set forth in Section 2-886 of the City Code shall apply to all members of the Board. Page 5 of 7 02-- 965 Section 12. Assignment of staff. It shall be the duty of the City Manager and the City Clerk to provide administrative support to the Board, which shall include the services of an individual to keep minutes of meetings, maintain Board correspondence, post meeting notices, file reports and perform all other necessary support functions. Representatives of the Departments of Community Development, Parks and Recreation and Police shall be available to attend Board meetings, if requested by the Board. Section 13. Counsel. The City Attorney's office shall provide legal services to the Board as may be necessary and requested by the Board. Section 14. Notices and filing of records. The provisions set forth in Section 2-888 of the City Code shall apply to the Board. Notice of meetings shall be posted by the City Clerk at City Hall and other appropriate locations after being apprised by the Board of an upcoming meeting(s). Advertised public notice of meetings are not required. It shall be the duty of the City Clerk to comply with applicable laws related to filing of records and Section 2-889 of the City Code. Page 6 of 7 Section 16. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 11thday of September 2002. tO�,NUEL A. DIAZ, MAYOR ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED ,,%- ORM IIID CORRECTNESS NDRe'l VILARELLO ATTORNEY W6452:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 7 of 7 965 TO FROM CITY OF MIAMI, FLORIDA CA=21 INTER -OFFICE MEMORANDUM Honorable Mayor and Members of the City_ Commission %_1LY 1VldlldSV1 Recommendation DATE: nn FILE: SUBJECT: Resolution for Quorum Change for Community Technology Advisory REFERENCES: Board ENCLOSURES: It is respectfully requested that the City Commission approve the attached resolution to establish and create the Community Technology Advisory Board. . Background The Community Technology Advisory Board was sunsetted on July 31, 2002. It is recommended that the Board be re-established for a period of six months and that the quorum requirements require that the Board members present constitute a quorum for the purpose of convening any meeting, that a minimum of three members be required for voting, and a majority vote of the members voting at a meeting be required for action to be taken by the members. tkj�.. 1. CAG:RJN:AGS:ds 02- 965.