HomeMy WebLinkAboutR-02-0954J-02-756
9/04/02
RESOLUTION NO. 01,,,)— 954
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF ASPHALTIC
CONCRETE FROM VARIOUS VENDORS, UTILIZING
EXISTING MIAMI-DADE COUNTY BID NO. 6752 -0/05 -
CW, ON AN AS -NEEDED CONTRACT BASIS, EFFECTIVE
THROUGH OCTOBER 31, 2006, SUBJECT TO ANY
EXTENSIONS BY MIAMI-DADE COUNTY, FOR THE
DEPARTMENT OF PUBLIC WORKS, OPERATIONS
DIVISION, AT AN ANNUAL AMOUNT NOT TO EXCEED
$22,000, WITH A TOTAL CONTRACT VALUE NOT TO
EXCEED $88,000; ALLOCATING FUNDS THEREFOR
FROM ACCOUNT NO. 001000.310501.6.750.
WHEREAS, the Department of Public Works, Operations Division
has a need to purchase asphaltic concrete, on an as -needed basis,
utilizing existing Miami -Dade County Bid No. 6452 -0/05 -CW,
effective until October 31, 2006, subject to any extensions by
Miami -Dade County; and
WHEREAS, the purchase of concrete is required for filling
potholes, pavement edges and to repair deteriorating sidewalks
and the public rights-of-way; and
WHEREAS, various municipalities and agencies have realized
substantial savings utilizing the Miami -Dade County bid; and
CITY COMMISSION
MEETING OF
r r r1 1 202
Resolution Pio.
02-
WHEREAS, the City Manager and Director of Public Works
recommend the procurement of asphaltic concrete from Various
Vendors, be approved; and
WHEREAS, funds
No. 001000.310501.6.750;
are available from Account
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The procurement of asphaltic concrete from
Various Vendors utilizing existing Miami -Dade County Bid No.
6752 -0/05 -CW, on an as -needed contract basis, effective through
October 31, 2006, subject to any extensions by Miami -Dade County,
for the Department of Public Works, Operations Division, at an
annual amount not to exceed $22,000, with a total contract value
of $88,000, is approved, with funds allocated from
Account No. 001000.310501.6.750.
Page 2 of 3 02— 954
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 11th day of September , 2002.
MANUEL A. DIAZ, MA
TEST:
P ISCILLA A. THOMPSON
CITY CLERK
APPROVED,,lS � FORM ,CORRECTNESS -t/
NDRO VILARELLO
ATTORNEY
W6509:BSS:AS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 3 Vy�
2— 9 4
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE
Of the City Commission
SUBJECT:
FROM: G• enez REFERENCES:
ity Manage r ENCLOSURES:
RECOMMENDATION
CA -8
J i 7"n"
_ FILE:
Resolution authorizing
Purchase of Asphaltic
Concrete under Miami -
Dade County Bid No.
6752 -0/05 -CW
It is respectfully recommended that the City Commission adopt the
attached Resolution authorizing a contract for the purchase of Asphaltic
Concrete from various vendors, under existing Miami -Dade County Bid
No. 6752 -0/05 -CW, effective until October 31, 2006, on an as needed
contract basis, on an annual basis, subject to any extension thereto by
Miami -Dade County. Funds are allocated in the amount of $22,000.00
from Account No. 001000.310501.6.750 authorizing said purchases, as
needed, subject to availability of funds.
BACKGROUND
The purchase of asphaltic concrete will be used by the Public Works
Operations Division for the filling of potholes, pavement edges, to
safe -up deteriorating sidewalks due to the accelerated growth of tree
roots within the public right-of-ways. Various municipalities and
agencies have realized substantial savings utilizing the Miami -Dade
County contract for. the purchase of asphaltic concrete from various
vendors. The Purchasing Department has a need to secure a contract for
this commodity for use by the Public Works department on an as needed
basis, when needed contract basis under existing Miami -Dade County
Bid No. 6752 -0/05 -CW. It is therefore recommended that award be
made to various vendors for the purchase of said commodities.
Funds are allocated from Account No. 001000.310501.6.750 for the
purchase of Asphaltic Concrete.
Fiscal Impact: None — General Fund Budgeted Item
_t l_4v 01 � 0"
CAG/FKR/JHJ/JSC
02- 954
a
Budgetary Impact Analysis
1. Department P9&i i c Works Division oPerat; ons
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
The purchase of Asphaltic Concrete will be used for the filling
of potholes by the Department of Public,Works Operations Division,
to repair pavement edges, to safe—up deteriorating sidevalks
due to the accelerated growth of tree roots within the public
right—of—ways
4. Is this item related to revenue? NO: YES (If yes, skip to item #7.)
5. Are there sufficient funds UM""?
YES: x Index Code 31nrini _Minor Obj. Code 75� Amount _1,20 , 857.75 ( FY' 00 2)
)
NO: _ Complete the following questions: $ 1,142.25 (FY' 0 2-0 3 )
6. Source of funds: Amount budgeted in the Line Item $_
Balance in Line Item $
Amount needed in the Line Item $
Q„44:..:e..+ 4—Ao -411 1,0 *renefP,",P i from the fnllnwina line items -
7
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
index/Minor Ob'ect/Pro'ect No.
Verified by: Transfer done by:
From
$
From
$
From
$
To
$
Any additional comments?
8. Approved by
Itz i)enartment irector/Desi¢nee
Date
FOR DEPARTMENT OF MANAGEMENT
AND BUDGET USE ONLY
Verified by:
Verified by: Transfer done by:
Bu!t�A�na;g , Budget Analyst
#� `
Department of Management and Budget
Director/Designee
Date j e 1-
Date es 0 01` 00� Date
0� 954
4W
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
BID NO. 6752 -0/05 -CW Previous Bid No.:0888-3/02-1
TITLE: Asphaltic Concrete, Various Types BPO# ABCW0200019
COMMODITY CODE NO.: 745-14 OTR YEARS: N/A LIVING WAGE APPLIES:
❑ YES ® NO
P
CONTRACT PERIOD: 11/01/01 through 10/31/06
AWARD BASED ON MEASURES: ❑ YES ® NO ® SP -PROCUREMENT AGENT: Ed Mason
® PROCUREMENT AGENT: Margaret Wstws
0PROCUREMENT TECHNICIAN: PamdaJenkms-Jones
PHONE: 305-375-3900
❑ Set Aside 0 Bid Preference
❑ Goal ' ❑ BBE ❑ HBE ❑ WBE Owned Firms
❑ Local Preference CSBE Level
❑ Prevailing Wages (Reno. 90-143)
❑ Living Wage
PART #1: VENDOR AWARDED
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE ##
PHONE:
FAX:
E-MAII.:
CONTACT PERSON:
581401476-01
APAC Florida, Inc.
7600 N.W. 69* Avenue
Miami, F133166 Y
Dest.
2% 20 Days
As Required
N/A
305-477-5058
305-863-0443
N/A
Bob Pritchard
590558678-01
Brewer Co. Of Fl. , Inc.
10400 N.W. 121 Way
Miami, Fl 33178
Dest.
Net 30 Days
As Required
N/A
305-364-3595
305-364-3599
N/A
Walter Brewer
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
I
A WARD SHMAec
Rev"009/19x00
02— 954
A
TYPE III, SURFACE COARSE, PRICES PER TON:
10. F.O.B. Plant, Pick-up: APAC: 36.00 Brewer. 37.00 General: 33.00 H & J: 34.00
11. North Zone Delivered:
H & J: 33.00
General: 37.00
12. South Zone Delivered:
H & J: 33.00
General: 37.00
TYPE PM -7, SM, COLD MIX, PRICES PER TON:
13. F.O.B. Plant, Pick-up: APAC:
36.00 Brewer. 37.00
General: 37.00 H & J: 34.00
14. North Zone Delivered:
H & J: 33.00
Brewer. 41.00 General: 41.00
15. South Zone Delivered:
H & J: 33.00
Brewer. 41.00 General: 41.00
Minimum Tons Delivered, Except Items #1, #4, #7, #10, #13:
Brewer. 21 Tons General:. 20 Tons H & J: 10 Tons
RC -70 OR ASPHALTIC EMULSION PRIME MATERIAL, PRICES PER GALLON:
16. F.O.B. Plant, Pick-up: APAC:
3.00 Brewer. 4.10 General: 1.75 H & J: 2.50
17. North Zone Delivered:
H & J: 2.50
Brewer. 8.00
18. South Zone Delivered:
H & J: 2.50
Brewer. 8.00
Minimum Gallons Delivered: H & J: 50 Gal.
ASPHALTIC POTHOLE PATCH, PRICES PER TON;
19. F.O.B. Plant, Pick-up:
20. North Zone Delivered:
21. South Zone Delivered:
Minimum Tons Delivered:
Brand Supplied:
Community: 51.75
General: 54.00
General: 54.00
General: 20 Tons
R2000
Brewer. 1200 Gal.
ASPHALTIC POTHOLE PATCH, PRICES PER 50 LB. BAG:
General: 50.00
Community: 57.75
Community: 57.75
Community: 20 Tons
EZ Street
22. 50 Lb. Bag, F.O.B. Plant, Pick-up: Commercial: 9.00
23. 50 Lb. Bag, North Zone Delivered: Commercial: 10.00
24. 50 Lb. Bag, South Zone Delivered: Commercial: 10.00
Minimum Bags Delivered: 56 Bags
Brand Supplied: EZ Street
Options:
A. Charge to open plant other than normal hours:
APAC: 1,000.00 Brewer. 5,000.00 Community. 3,000.00 General: 1,000.00 H & J: 500,00
B. Additional charge ner ton to deliver other than normal hours of operation:
Brewer: 50.00 Community. 5.00 General: 4.00 H &-J: 2.00
Contact Person, Emergency Contact Person and Phone Number, Normal hours & Days:
APAC: Bob Pritchard, 305477-5058; Mike Lyttle, 305-863-9007, Mon./Fri./7am/4pm
Brewer: Walter Brewer, 305-3643595; Same, 305-986-0995, MonJFri./6am/4pm
Commercial: Jim Stansell, 305-829-0700; Same, 305-796-9725, Mon./Fri/8am/4pm
General: Robert Lopez, 305-592-3480, same for emergency, Mon./Fr./7am/4pm
H & J: Maria Gomez, 305-635-8110; Jose Pimentel, 786-402-3455,MonJFri/7am/4pm
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
3
AWARD SHEETAoc
Revised 09/19/00
�� 954
PART #E3: AWARD RWORi...�
BCC AWARD DATE: 9/11/01 AGENDA ITEM #: 6N3A(012268) '
BIDS & CONTRACTS RELEASE DATE: 10/02/01 OTR YEAR: N/A
ADDITIONAL ITEMS ALLOWED: NO
SPECIAL CONDITIONS: SEE ATTACHED
TOTAL CONTRACT VALUE: S 4,807,000.00
USER DEPARTMENTS) DOLLAR ALLOCATED USER DEPARTMENTS) DOLLAR ALLOCATED
AVIATION $ 100,000.00 PARKS S 250,000.00
Public Works S 2,650,000.00 SEAPORT S 30,000.00
WASAD S 1,340,000.00
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
3
AWARD 51MADC
AevindOgnW D
0 944
BID NO.: 6752 -0/05 -CW
OPENING: 2:00 P.M.
WEDNESDAY
April 25, 2001
MIAMI -DARE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
ASPHALTIC CONCRETE (VARIOUS TYPES) FOR VARIOUS MIAMI-DADE COUNTY
DEPARTMENTS FOR A FIVE (5) YEAR PERIOD
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
AFFIDAVITS: .........................................................................................
SEE APPENDIX -SECTION I
BID DEPOSIT AND PERFORMANCE BOND: .................................
N/A
CATALOGUE AND LISTS: ..................................................................
N/A
CERTIFICATE OF COMPETENCY: .................................................
N/A
EQUIPMENTLIST: ..............................................................................
N/A
INDEMNIFICATION/INSURANCE: ...................................................
SEE SECTION 2.0, PARA. 2.11
LIVINGWAGE: ....................................................................................
N/A
PRE-BID CONFERENCE/WALK THRU:..........................................
N/A
RACE -CONSCIOUSNESS MEASURE: ..............................................
N/A
SAMPLESANFORMATION SHEETS: ...............................................
N/A
SECTION3 - MDHA:............................................................................
N/A
SITE VISIT/AFFIDAVIT: .....................................................................
N/A
SURCHARGE FEE:................................................................................
SEE SECTION 2.0, PARA. 2.21
WRITTEN WARRANTY: .....................................................................
N/A
FOR INFORMATION CONTACT
Edward Mason, CPPB, at 305-375-3900
IMPORTANT NOTICE TO BIDDERS
N/A
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
FAILURE TO SIGN PAGE 23 OF SECTION 4.0, BID PROPOSAL WILL
RENDER YOUR BID NON-RESPONSIVE
BID SHELL FORMALDOC Last Revised 07/AW
02- 954
MIAMI-DADE C^W
} NO.: 6752 -0/05 -CW
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION
Each bid proposal submitted to the CLERK OF THE BOARD will have the following
information clearly marked on the face of the envelope:
> Bidder's Name and Return Address > Bid Number
> Opening Date of Bid > Title of the Bid
Failure to include this information may result in your bid not being considered.
The bidder will submit each bid proposal, consisting of one original and three copies and any
attachments in one envelope.
Bid responses submitted at the same time for diff=erent bid solicitations shall be placed in
separate envelopes and each envelope shall contain the information previously stated. Failure to
comply with this requirement may result in the bid from being considered.
"BIDS/PROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE OR
CONTAINER AND WILL BE OPENED PROMPTLY AT THE SUBMITTAL
DEADLINE. BIDS/PROPOSALS RECEIVED AFTER THE FIRST BID/PROPOSAL
ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR
CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS/PROPOSALS TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS
SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. MIAMI-DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE
OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY
OTHER OCCURRENCE."
THIS BID/PROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street,17th Floor, Suite 202
Miami, Florida 33128-1983
The County provides equal access and does not discriminate on the basis of disability in its programs or
services. It is our policy to make any communication available to the public. It is also available to the people
who are blind/visually impaired and deaUhard of hearing. If you require information in an alternate format
please call 305-375-5278.
" mm m
+02- 954
MIAMI-DADE COCCY
1.1 DEFINITIONS
rNO.: 6752 -0/05 -CW
SECTION 1
GENERAL TERMS AND CONDITIONS
The term "bid'.' shall refer to any offer(s) submitted in response to this bid solicitation.
The term "County" shall refer to Miami -Dade County.
The term "bidder" shall refer to anyone submitting a bid in response to this bid solicitation.
The term "contractor" or "successful bidder" shall refer to the bidder receiving an award as
a result of this bid solicitation.
The term "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid
solicitation, as approved by the County in accordance with Administrative Order 3-2 and
any purchase order or change order issued by DPM.
The term "DPM" shall refer to Miami -Dade County's Department of Procurement
Management.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the bidder to become thoroughly familiar
with the bid requirements and all terms and conditions affecting the
performance of this bid solicitation. Pleas of ignorance by the bidder of
conditions that exist, or that may exist will not be accepted as a basis for
varying the requirements of the County, or the compensation to be paid to
the successful bidder.
(2) The bidder is advised that this bid solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and all
other applicable County Ordinances and/or State and Federal Statutes.
Where conflicts exist between this bid solicitation and these legal
requirements, the higher authority shall prevail in the following order:
Federal, State and local.
B. Additional Information/Addenda
(1) Request for additional information, explanation, clarification or
interpretation must be made in writing to the Department of Procurement
Management, Bids and Contracts Division contact person identified on the
cover page of this bid solicitation and file a copy with the Clerk of the
Board, 111 NW 1 st Street, 17'h Floor, Suite 202, Miami, Florida. The
II
02- 954 REMW08,
MIAMI-DADE CC0K.TY
PNO.: 6752 -0/05 -CW
request shall be received no later than fourteen (14) working days prior to
the bid opening date. Any request received after that time may not be
reviewed for inclusion in this bid solicitation. The request shall contain the
requester's name, address, and telephone number. If transmitted by
facsimile, the request shall also include a cover sheet, with the sender's
facsimile number. This bid solicitation is subject to the "Cone of Silence"
in accordance with County Ordinance No. 98-106.
"CONE OF SILENCE"
PURSUANT TO ORDINANCE 98-106, AS AMENDED, A "CONE OF SILENCE"
IS IMPOSED UPON RFPs, RFQs OR BIDS AFTER ADVERTISEMENT AND
TERMINATES AT THE TIM THE COUNTY MANAGER ISSUES A WRITTEN
RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS. THE
CONE OF SILENCE PROHIBITS COMMUNICATION REGARDING RFPs,
RFQs OR BIDS BETWEEN POTENTIAL VENDORS, SERVICE PROVIDERS,
BIDDERS, LOBBYISTS OR CONSULTANTS AND THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF. A CONE OF SILENCE
IS ALSO IMPOSED BETWEEN THE MAYOR, COUNTY COMMISSIONERS
OR THEIR RESPECTIVE STAFFS AND ANY MEMBER OF THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF.
THE PROVISIONS OF ORDINANCE 98-106 DO NOT APPLY TO ORAL
COMMUNICATIONS AT PRE-BID CONFERENCES, ORAL PRESENTATIONS
BEFORE SELECTION COMMITTEES, CONTRACT NEGOTIATIONS
DURING ANY DULY NOTICED PUBLIC MEETING OR COMMUNICATIONS
IN WRITING AT ANY TIME UNLESS SPECIFICALLY PROHIBITED BY THE
APPLICABLE RFP, RFQ OR BID DOCUMENT. BIDDERS OR PROPOSERS
MUST FILE A COPY OF ANY WRITTEN COMMUNICATION WITH THE
CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY
PERSON UPON REQUEST. THE COUNTY SHALL RESPOND IN WRITING
AND FILE A COPY WITH THE CLERK OF THE BOARD, WHICH SHALL BE
MADE AVAILABLE TO ANY PERSON UPON REQUEST.
IN ADDITION TO ANY OTHER PENALTIES PROVIDED BY LAW,
VIOLATION OF ORDINANCE 98-106 BY ANY BIDDER OR PROPOSER
SHALL RENDER ANY RFP AWARD, RFQ AWARD OR BID AWARD
VOIDABLE. ANY PERSON HAVING PERSONAL KNOWLEDGE OF A
VIOLATION OF THIS ORDINANCE SHALL REPORT SUCH VIOLATION TO
THE STATE ATTORNEY AND/OR MAY FILE A COMPLAINT WITH THE
ETHICS COMMISSION. BIDDERS OR PROPOSERS SHOULD REFERENCE
THE ACTUAL ORDINANCE FOR FURTHER CLARIFICATION.
(2) The Department of Procurement Management, Bids and Contracts
Division will issue a response to any inquiry, as it deems necessary, by
written addenda, issued prior to the bid opening date. The bidder shall not
rely on any representation, statement or explanation other than those made
in this bid solicitation document or in any addenda issued. Where there
appears to be a conflict between this bid solicitation, and any addenda
issued, the last addendum issued will prevail.
III
02- 954 REMMOV
MIAMI-DADE Criy
E 6752 -0/05 -CW
(3) It is the bidder's responsibility to ensure receipt of all addenda and
substitute bid proposal forms. If applicable, the bidder is required to
submit the substitute bid proposal forms and acknowledge the number of
addenda received as part of this bid solicitation, by completing and signing
the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the bid
proposal Section, or any addendum issued, the order of precedence shall
be: the last addendum issued, the bid proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and
Conditions. '
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The bidder may offer cash discounts for prompt payments; however,
such discounts will not be considered in determining the lowest -price
for bid evaluation purposes.
b. The bidder is required to provide prompt payment terms in the space
provided on the bid proposal signature page of this bid solicitation. If
no prompt payment discount is being offered, the bidder shall enter
zero (0) for the percentage discount to indicate no discount. If the
bidder fails to enter a percentage, it is hereby understood and agreed
that the payment terms will be 2% 20 days, effective after receipt of
invoice or final acceptance, whichever is later.
13 PREPARATION AND SUBMISSION OF BID
A. Preparation/Submission
(1) The bid proposal form shall be used when submitting a bid. Use of any
other form shall result in the rejection of the bidder's Proposal.
(2) The bid will either be typed or completed legibly in ink. The bidder's
authorized agent will sign the bid proposal Form in ink, and the authorized
agent will initial all corrections made by the bidder in ink. The use of
pencil or erasable ink may result in the rejection of the bid. Failure to
sign the Bid Proposal signature page will render your bid non-
responsive.
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
iv
02- 954 ,EMm08,
MIAMI-DADE CP TY
1 NO.: 6752 -0/05 -CW
(4) The County may consider additional bid proposal(s) from the same bidder
for the same bid solicitation, provided that; (a) the additional bid(s) offer a
different product and/or level of service that meets or exceeds this bid
solicitation requirements; (b) the bidder completes a separate bid proposal
Form for each bid and shall mark "Alternate bid(s)" on the first page.
Failure to comply with the foregoing may result in the rejection of the
additional bid(s).
(5) The bidder is allowed to offer multiple product brand names for each item
listed on the bid proposal; provided that (a) such offer is allowable in
accordance with Section 2.9 of this bid solicitation and (b) the same price
is offered for all brand names bid. If the County determines that all brand
names are acceptable based on the quality standards, the County may, at
its option, order either of the brands names made available through this
bid solicitation. Conversely, the Vendor will deliver the brand name that
has been ordered by the County.
(6) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(7) The bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the bidder, in
conjunction with this bid solicitation shall be subject to the Florida State
Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended
1970, and all amendments thereto, shall be borne solely by the bidder.
When the bidder does not manufacture the materials and/or supplies, taxes
must be incorporated in the bid price, not as a separate item. When
materials and/or supplies are manufactured by the bidder and are not for
resale, the County is exempt. The County may be subject to applicable
taxes on goods purchased for the purpose of resale. Upon request, the
County will provide a tax exemption certificate, if applicable. Any special
tax requirements will be spdcified either in the Special Conditions or in the
Technical Specifications.
(8) Any telegraphic or facsimile bid will not be considered.
(9) The bidder shall incorporate in their bid price all costs related to this bid
solicitation.
(10) The apparent silence of the specifications and any addenda regarding any
details or the omission from the specifications of a detailed description
concerning any point shall be regarded as. meaning that only the best
commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this bid solicitation.
V 02- 954 REVSWOW
0^
MIAMI-DADE CC 4TY
B. Vendor Registration
0^
A j NO.: 6752 -0/05 -CW
The County requires the bidder to complete a registration application
including the required disclosure affidavits with the Department of
Procurement Management. The bidder must be registered to be
recommended for any contract award*. To register, or for assistance in
registering, contact Vendor Assistance at 305-375-5287.
*Section 2-11.1(d) of the County Code provides that a person (County Employee) may not enter into any
contract or transact any business through a Gray corporation, partnership or business entity in which he
or any member of his immediate family has a controlling financial interest, direct or indirect, with the
County or any person or agency acting for the County and any such contract, agreement or business
engagement entered in violation of this subsection shall render the transaction voidable. For additional
information please contact the Ethics Commission hot line at 305-579-2593.
The following are the documents with the vendor registration application:
(1) Disclosure of Employment Affidavit
Pursuant to County Ordinance No. 90-133, the bidder shall disclose the
composition of the workforce, wages and benefits to be paid and existence
of collective bargaining agreement.
(2) Disclosure of Ownership Affidavit
Pursuant to County Ordinance No. 88-121, the bidder shall disclose the
full legal name and business address of any individual (other than
subcontractors, materialmen, suppliers, laborers, or lenders) that have, or
will have any interest (legal, equitable beneficial or otherwise) in the
contract or business transaction with the County. If the contract or
business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each
stockholder who holds directly or indirectly five percent (5%) or more of
the corporation's stock. If the contract or businesstransaction is with a
trust, the full legal name and address shall be provided for each trustee and
each beneficiary. Post Office addresses are not acceptable.
(3) Drug -Free Affidavit
Pursuant to County Ordinance No. 92-15, the bidder shall certify that it is
providing a drug-free workplace and notices to each employee of the
danger of drug' abuse; the firm's policy of maintaining a drug-free
environment; availability of drug counseling, rehabilitation and employee
assistance programs; and penalties that may be imposed upon employees
for drug abuse violations. The bidder shall also require an employee to
sign a statement, as a condition of employment that the employee will
abide by the terms of the drug-free workplace policy, and notify the
employer if any criminal conviction occurring no later than five (5) days
VI
aevISo oar
MIAMI-DADE C(?h TY
i� NO.: 6752 -0/05 -CW
after receiving notice of such conviction, and impose appropriate
personnel action against the employee up to and including termination.
(4) Family Leave Affidavit
Pursuant to County Ordinance No. 91-142, the bidder shall certify that it
entitles an employee who has worked for the firm for at least one (1) year,
ninety (90) days of family leave during any twenty-four (24) month
period, for medical reasons, for the birth or adoption of a child, or for the
care of a child, spouse or other close relative who has a serious health
condition without risk of termination or employment or employer
retaliation.
(5) W-9 and 8109 forms
The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon)
forms as required by the Internal Revenue Service in order to enter into
this contract with the County.
(6) Social Security Number
The bidder must fiunish a copy of the Social Security card if a social
security number is being used in lieu of the Federal Identification Number
(F.E.I.N.).
C. Americans with Disabilities Act (A.D.A.) Affidavit
It is the policy of the County to comply with all requirements of the
Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call
305-375-3566. The bidder recommended for award shall be required to
complete an A.D.A. affidavit in accordance with County Resolution No.
385-95 prior to the award of this bid solicitation. Failure to complete the
affidavit as required may result in the rescinding of the recommendation
for award. (See Appendix - Section 1)
D. Antitrust Laws
By acceptance of this contract, the successful bidder agrees to comply
with all antitrust laws of the United States and the State of Florida, in
order to protect the public from restraint of trade, which illegally increases
prices.
E. Collection of Fees, Taxes and Parking Tickets Affidavit
Pursuant to the ,procedures contained in Section 2-8.1 (c) of the County
Code, and as amended by County Ordinance No. 95-178, the bidder shall
certify that all delinquent and currently due fees, taxes and parking tickets
have been paid. (See Appendix - Section 1)
VII
02- 954
MIAMI-DADE CrFY I NO.: 6752 -0/05 -CW
F. Conflict of Interest and Code of Ethics
Pursuant to County Ordinance No. 98-73 amending Section 2-11.1(s) of
the County Code, every lobbyist whom is found to be in violation of this
section shall be prohibited from registering as a lobbyist or lobbying in
accordance with the following schedule:
First violation, for a period of 90 days from the date of determination of
violation;
Second violation, for a period of one (1) year from the date of
determination of violation;
Third violation, for a period of five (5) years from the date of
determination of violation;
p
The bidder shall be subject to the debarment provisions of Section 10-38
of the County Code as if the bidder were a contractor where the bidder has
violated this section, either directly or indirectly or any combination
thereof, on three or more occasions. As used herein, a "direct violation"
shall mean a violation committed by the bidders and an "indirect
violation" shall mean a violation committed by a lobbyist representing
said bidder. If this contract is entered into a violation of this section, it
shall also render the contract voidable.
G. Criminal Conviction Disclosure
Pursuant to County Ordinance No. 94-34, "Any individual who has been
convicted of a felony during the past ten (10) years and any corporation,
partnership, joint venture or other legal entity having an officer, director,
or executive who has been convicted of a felony during the past ten (10)
years shall disclose this information prior to entering into a contract with
or receiving funding from the County."
H. Debarment Disclosure Affidavit
Pursuant to County Ordinance No. 93-129, the bidder will agree to comply
with the provisions of this ordinance, which prevents the contractor,
subcontractors, their officers, their principals, stockholders, and their
affiliates who have been debarred by the County, from entering into this
contract with the County during the period for which they have been
debarred. It is the bidders responsibility to ascertain that none of the
subcontractors, their officers, principals, or affiliates, as defined in the
ordinance, are debarred by the County pursuant to Ordinance No. 93-129
and . Administrative Order 3-2 before submitting the bid proposal. The
Disclosure Affidavit requires the bidder to affirm under oath, that the
County debars neither the bidder, its subcontractors, or their officers,
principals nor affiliates, at the time of the bid proposal. If the bidder fails
VIII
02tiz 954
REVIseu W
MIAMI-DADE COQ Cy
)NO.: 6752 -0/05 -CW
to complete the Disclosure Affidavit it shall not be awarded this contract.
If this contract'is entered into in violation of this ordinance, it is void, and
any person who willfully fails to disclose the required information or who
knowingly discloses civil or criminal penalties, or both can punish false
information, as provided for in the law. (See Appendix - Section 1)
I. Independent Private Sector Inspector General
(1) Pursuant to A.O. 3-20, the County has the right to retain the services of an
independent private sector inspector general (IPSIG). Upon written notice
from the County, the Vendor shall make available to the IPSIG retained by
the County all requested records and documents for inspection and
copying. The terms of this provision apply to the bidder, its offices, agents
and employees. Nothing contained in this provision shall impair any
independent right of the County to audit --or investigate the operations,
activities and performance of the Vendor in connection with this contract.
The terms of this provision are neither intended, nor shall they be
construed, to impose any liability on the County by the Vendor or third
parties.
(2) Pursuant to Ordinance 97-215 Miami -Dade County has established the
Office of Inspector Genera#, .which is required to perform mandatory
random audits on all County contracts throughout the duration of each
contract. The cost of the audit for this contract shall be '/ of 1% of the
total contract amount which cost the (ContractorNendor/Consultant)
agrees is included in the total contract amount. The audit cost will be
deducted by the County from progress payments to the
(ContractorNendor/Consultant). The audit cost shall also be included in
all change orders to this contract and all contract renewals and extensions.
Accordingly, the audit cost will be deducted from progress payments to
the (ContractorNendor/Consultant) pursuant to all change orders, contract
renewals and extensions.
The Miami -Dade County Inspector General is authorized and empowered
to review past, present and proposed County and Public Health Trust
programs, contracts transactions, accounts, records and programs. In
addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may
include a report concerning whether the project is on time, within budget
and in conformance with plans, specifications and applicable law. The
inspector general is empowered to analyze the necessity of and
reasonableness of proposed .change orders to the contract. The Inspector
General is empowered to retain the services of independent private sector
inspectors general to audit, investigate, monitor, oversee, inspect and
review operations, activities, performance and procurement process
Ix 02- 954 ,W
MIAMI-DARE C fY
J
0
Ui 0-.: 6752 -0/05 -CW
including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the
(ContractorNendor/Consultant), its officers, agents and employees,
lobbyists, County staff and elected officials to ensure compliance with
contract specifications and to detect fraud and corruption.
Upon 14 days prior written notice to (ContractorNendor/Consultant) from
the Inspector General or IPSIG retained by the Inspector General, the
(ContractorNendor/Consultant) shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and
copying. The Inspector General and IPSIG shall have the right to inspect
and copy all documents and records in the
(Contractor'sNendor's/Consultant's) possession, custody or control
which, in the Inspector General's or IPSIG's sole judgement, pertain to
performance of the contract, including, but not limited -to original estimate
files, change order estimate files, worksheets, proposals and agreements
from and with successful and unsuccessful subcontractors and suppliers,
all project -related correspondence, memoranda, instructions, financial
documents, construction documents, (bid/proposal) and contract
documents, back -charge documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or
dividends received, payroll and personal records, and supporting
documentation for the aforesaid documents and records.
The provisions in this section shall apply to the
(ContractorNendor/Consultant), its officers, agents, employees,
subcontractors and suppliers. The (ContractorNendor/Consultant) shall
incorporate the provisions in this section in all subcontracts and all other
agreements executed by the (ContractorNendor/Consultant) in connection
with the performance of the contract.
Nothing in this contract shall impair any independent right to the County
to conduct audit or investigative activities. The provisions of this section
are neither intended nor shall they be construed to impose any liability on
the County by the (ContractorNendor/Consultant) or third parties.
Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 175 NW
1st Avenue, 28h Floor, Miami, FL 33123-1844, Phone: 305-349-5960.
Public Entity Crimes Sworn Statement
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
X 02- 954
REMmW
MIAMI-DADE CC 'TY
Aft1
► NO.: 6752 -0/05 -CW
following a conviction for a public entity crime may not submit a bid on a
bid solicitation to provide goods and/or services to a public entity, may not
submit a bid on a bid solicitation with a public entity for construction or
repair of a public building or public work, may not submit a bid on leases
of real property to a public entity, may not be awarded or perform work as
a contractor or, supplier, or subconiractor or consultant under a bid
solicitation with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six
(36) months from the date of being placed on the convicted vendor list."
L. Living Wage
In accordance with Ordinance 99-44 beginning November 11, 1999, all
Service Contractors who enter into this contract shall agree to pay the
Living Wage required by Ordinance 99-44 to all its employees providing
Covered Services. The current Living Wage applied to this contract (if
applicable) is $8.56 per hour plus Health Benefits as described in the
aforementioned ordinance or $9.81 per hour without Health Benefits. The
Living Wage required by Ordinance 99-44 is subject to indexing as set -
forth in Section "C" (Indexing). Such Health Benefits shall consist of
payment of at least $1.25 per hour towards the provision of health care
benefits for employees and their dependents. Proof of the provision of
Health Insurance must be submitted to the County to qualify for the wage
rate for employees with health benefits. The Service Contractor shall also
agree to produce all documents and records relating to payroll and
compliance with this Ordinance prior to award of this bid solicitation
upon request by GSA Procurement Management Division.
The provisions in this Ordinance applies to all Service Contracts
involving the expenditure of over $100,000 per year for the following
types of ("Covered Services") services:
(i) Food preparation and/or distribution
(ii) Security services
(iii) Routine maintenance services such as custodial, cleaning, refuse
removal, repair, refinishing and recycling
(iv) Clerical or other non -supervisory office work, whether temporary
or permanent
(v) Transportation and parking services including airport and seaport
services
(vi) Printing and reproduction services
(vii) Landscaping, lawn and/or agricultural services
If records reflect, that the Service Contractor is in violation of this
Ordinance, the County has the right to sanction the Service Contractor to
include but not limited to termination, fine and suspension.
XI
02- 954 �°�
ow
MIAMI-DADE CC XY
NO.: 6752 -0/05 -CW
This Ordinance encompasses various responsibilities that must be
accomplished by the successful bidder such as record keeping,
posting and reporting. Upon the award of this contract, the
successful bidder must be .prepared to comply with these
requirements as outlined in Ordinance 99-44.
.a
M. Code of Business Ethics
In accordance with Resolution R-994-99 each person or entity that seeks
to do business with Miami -Dade County shall adopt the Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business Ethics
as follows:
Miami -Dade County and the Greater Miami Chamber of Commerce seek
to create and sustain an ethical business climate for its members and the
community by adopting a . Code of Business Ethics. Miami -Dade
County/Greater Miami Chamber of Commerce encourages its members
to incorporate the principles and practices outlined here in their
individual codes of ethics that will guide their relationships with
customers, clients and suppliers. This Model Code can and should
prominently be displayed at all business locations and may be
incorporated into marke4g materials. Miami -Dade County/Greater
Miami Chamber of Commerce believes that its members should use this
Code as a model for the development of their organizations' business
codes of ethics.
This Model Code is a statement of principles to help guide decisions and
actions based on respect for the importance of ethical business standards
in the community. Miami -Dade County/Greater Miami Chamber of
Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the Bid Proposal signature page the bidder
hereby agrees to comply with the principles of Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business
Ethics. If the bidder firm's code varies in any way the bidder must
identify the difference(s) on a separate document(s) (cover).
Compliance with Government Rules and Regulations
♦ We, the undersigned will properly maintain all records and post all
licenses and certificates in prominent places easily seen by our
employees and customers;
♦ In dealing with government agencies and employees, we will conduct
business in accordance with all applicable rules and regulations and in
the open;
XII
02_ 954 REVIM 0V
MIAMI-DADE CC TY NO.: 6752 -0/05 -CW
♦ We, the undersigned will report contract irregularities and other
improper or unlawful business practices to the Ethics Commission,
the Office of Inspector General or appropriate law enforcement
authorities.
Recruitment, selection and Compensation of Vendors and Suppliers
♦ We, the undersigned will avoid conflicts of interest and disclose such
conflicts when identified;
♦ Gifts, which compromise the integrity of a business transaction, are
unacceptable; we will not kick back any portion of a contract
payment to employees of the other contracting party or accept such
kickback.
Business Accounting
♦ All our financial transactions will be properly and fairly recorded in
appropriate books of account, and there will be no "off the books"
transactions or secret accounts.
Promotion and Sales of Products and Services
♦ Our products will comply with all applicable safety and quality
standards;
♦ We, the undersigned will promote and advertise our business and its
products or services in a manner which is not misleading and does not
falsely disparage our competitors;
♦ We, the undersigned will conduct business with government agencies
and employees in a manner, which avoids even the appearance of
impropriety.' Efforts to curry political favoritism are unacceptable;
♦ Our bids will be competitive, appropriate to the bid documents and
arrived at independently;
♦ Any changes to contracts awarded will have a substantive basis and
not be pursued merely because we are the successful bidder,
♦ We, the undersigned will, to the best of our ability, perform
government contracts awarded at the price and under the terms
provided for in the contract. We will not submit inflated invoices for
goods provided or services performed under such contracts, and
claims will be made only for work actually performed. We will abide
by all contracting and subcontracting regulations.
XIII 02- 0 5 4 REVMMM
MIAMI-DADE CC rY NO.: 6752 -0/05 -CW
♦ We, the undersigned will not, directly or indirectly, offer to give a
bribe or otherwise channel kickbacks from contracts awarded, to
government officials, their family members or business associates.
♦ We, the undersigned will not seek or expect preferential treatment on
bids based on our participation in political campaigns.
Public Life and Political Campaigns
♦ We, the undersigned encourage all employees to participate in
community life, public service and the political process, to the extent
permitted by law;
♦ We, the undersigned encourage all employees to recruit, support and
elect ethical and qualified public officials and engage them in
dialogue and -debate about business and community issues, to the
extent permitted by law;
♦ Our contributions to political parties, committees or individuals will
only be made in accordance with applicable laws and will comply
with all requirements for public disclosure. All contributions made on
behalf of the business must be reported to senior company
management;
♦ We, the undersigned will not contribute to the campaigns of persons
who are convicted felons or those who do not sign the Fair Campaign
Practices Ordinance.
♦ We, the undersigned will not knowingly disseminate false campaign
information or support those who do.
Pass-through Requirements
♦ This Code prohibits pass-through whereby the prime firm requires
that the MBE firm accept payments as a MBE and pass through those
payments to another entity;
Rental_ Space, Equipment and Staff Requirements or Flat Overhead Fee
Requirements
♦ This Code prohibits rental space requirements, equipment
requirements, staff requirements and/or flat overhead fee
requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat
overhead fee for the use of space, equipment, secretary, etc;
XIV
02- 954 P"MM08,
1A
MIAMI-DADE C04k`'Y
MBE Staff Utilization
P"1140.:6752 -0/05 -CW
♦ This Code prohibits the prime firm from requiring the MBE firm to
provide more staff than is necessary and then utilizing the MBE staff
for other work to be performed by the prime firm.
♦ The Code also requires that on any contract where MBE participation
is purported, the contract shall specify essential terms including, but
not limited to, a specific statement regarding the percent of
participation planned for MBEs, the timing of payments and when the
work is to be performed.
N. Individuals and Entities Doing Business with the County not Current in
their Obligations to the County (See Appendix — Section 1)
Pursuant to Ordinance No. 99-162 and Section 2-8.1 of the County Code,
no individual or entity who is in arrears in any payment under a contract,
promissory note or other loan document with the County, or any of its
agencies or instrumentalities, including the Public Health Trust (herein
referred to as "County"), either directly or indirectly through a fine,
corporation, partnership or joint venture in which the individual or entity
has a controlling financial interest as that term is defined in Section 2-
11. 1
-
1l.l (b)(8) of the County Code, shall be allowed to receive any additional
County contracts, purchase orders or extensions of County contracts until
either the arrearage has been paid in full or the County has agreed in
writing to a payment schedule. Failure to meet the terns and conditions
of any obligation or repayment schedule shall constitute a default of the
subject contract and may be cause for suspension,. termination and
debarment, in accordance with the terms of the contract and the
debarment procedures of the County
MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the bidder to a bid shall be submitted to the Clerk Of
The Board prior to the time and date set for bid opening. The bidder shall
submit the new bid proposal form and a letter, on company letterhead,
signed by an authorized agent of the bidder stating that the new submittal
supersedes the previously submitted bid proposal. The sealed envelope
shall contain the same information as required for submitting the original
bid. In addition, the envelope shall contain a statement that this bid
replaces the previously submitted bid. No modifications of a bid shall be
accepted after the bid has been opened.
XV
02- 954
"V9=W
MIAMI-DADE COO TY
B. Withdrawal of a Bid
0.: 6752-0/OS-CW
A bid shall be irrevocable unless the bid is withdrawn as provided herein.
Only written letter received by the Clerk Of The Board prior to the bid
opening date may withdraw a bid. A bid may also be withdrawn ninety
(90) days after the bid was opened and prior to award, by submitting a
letter to the contact person identified on the front cover of this bid
solicitation. The withdrawal letter must be on company letterhead and
signed by an authorized agent of the bidder.
1.5 EVALUATION OF A BID
Q
Reiection of Bid
(1) The County may reject any bidder's Proposal and award to the next lowest
responsive/responsible bidder or may reject and re -advertise for all or any
part of this bid solicitation, whenever it is deemed in the' best interest of
the County. The County shall be the sole judge of what is in its "best
interest."
(2) The County may reject any bid if (a) prices are not fair and reasonable, as
determined by the County, and/or exceed the County's estimated budget
for this bid solicitation; (b) the bidder take exceptions to or modifies the
terms and conditions of this bid solicitation; (c) the bidder failed to satisfy
claims on previous contracts with the County or past -due payments for
County services or claims for damage to County property. The County
shall be the sole judge of what is "fair and reasonable."
Bankruptcy
(1) Any vendor who, at the time of bid submission, is involved in an ongoing
bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution
proceeding, or if a trustee or receiver has been appointed over all or a
substantial portion of the property of the vendor under federal bankruptcy
law or any state insolvency law, shall be declared non -responsible.
(2) The County reserves the right to terminate this contract, if, during the term
of any contract the vendor has with the County, he/she becomes involved
as a debtor in a bankruptcy proceeding, or becomes involved in a
reorganization, dissolution, or liquidation proceeding, or if a trustee or
receiver is appointed over all or a substantial portion of the property of the
vendor under federal bankruptcy law or any state insolvency law.
XVI 02. 95A BMW
a
MIAMI-DADE CC TY
C.
0
E.
F
Bidder's Past Performance
NO.: 6752 -0/05 -CW
Pursuant to County Ordinance No. 9842, the bidder's performance as a
prime contractor or subcontractor on previous County contracts shall be
taken into account in evaluating the bid proposal received for this bid
solicitation.
Elimination from Consideration
This bid solicitation shall not be awarded to any person or firm which is in
arrears to the County upon any debt, taxes or contracts which are defaulted
as surety or otherwise upon any obligation to the County.
Waiver of Informalities
The County reserves the right to waive any informalities or irregularities
in this bid solicitation.
Demonstration of Competency
(1) A bid will only be considered from a firm that is regularly engaged.in the
business of providing the goods and/or services required by this bid
solicitation. The bidder must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure that they can satisfactorily provide the goods and/or
services if awarded this bid solicitation.
(2) The County may conduct a pre -award inspection of the bidder's site or
hold a pre -award qualification hearing to determine if the bidder possesses
the requirement as outlined in the above paragraph, and is capable of
performing the requirement of this bid solicitation. The County may
consider any evidence available regarding the financial, technical and
other qualifications and abilities of the bidder, including past performance
(experience) with the County or any other governmental entity in making
the award.
(3) The County may require the bidder to show evidence that they have been
designated as an authorized representative of a manufacturer, supplier
and/or distributor, if required by this bid solicitation.
(4) The County reserves the right to audit all records pertaining to and
resulting from any award from this bid solicitation, financial or otherwise.
(5) In the event that the bidder will sub -contract all or part of its work to
another vendor, or will obtain the goods required in conjunction with this
contract with another source of supply, the bidder may be required to
verify the competency of its subcontractor or supplier. The County
XVII
02- 9 5 4 ,,,mos,
MIAMI-DADE C0^TY
NO.: 6752 -0/05 -CW
reserves the right, before awarding this contract to require the bidder to
submit such evidence of its subcontractor, as it may deem necessary.
G. Copy of Bid Tabulation
The bidder who desires to receive a copy of the bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope and
postage is a must depending on the amount of information involved) when
submitting its bid proposal. Bid results will not be given out by telephone
or facsimile.
1.6 AWARD OF BID SOLICITATION
A.
C
Q
Contract
This bid solicitation, any addenda and/or properly executed modifications,
the purchase order (if issued), and a change order (if applicable),
constitute the entire contract.
Tie. Bid
The Director of Bids and Contracts or designee, and according to County
Resolution 1574-88 will decide any tie bid.
Additional Information
The award of this bid solicitation may be preconditioned on the
subsequent submission of other documents, as specified in the Special
Conditions or Technical Specifications. The successful bidder shall be in
default of its contractual obligation if such documents are not submitted in
a timely manner and in the form required by the County. Where the
successful bidder is in default of the contractual requirements, the Comity,
through action taken by GSA Procurement Management Division, may
rescind the award.
Tenn of Contract
The term of this bid solicitation shall be specified on one of three
documents, issued to the successful bidder. These documents may either
be this bid solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this contract for up
to ninety (90) calendar days beyond the stated contract term. The County
shall notify the successful bidder in writing of such extensions. Additional
extensions over the first ninety (90) day extension may occur, if, the
XVIII
02-- 954
REMmW
MIAMI-DADE C'O'Y
A0.: 6752 -0/05 -CW
County and the successful bidder are in mutual agreement of such
extensions.
F. Warran
G.
H.
I.
Any implied warranty granted under the Uniform Commercial Code shall
apply to all goods purchased under this bid solicitation.
Estimated Ouantities
Estimated quantities or estimated dollars, if provided, are for bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract period. The County is not
obligated to place any order for a given amount subsequent to the award of
this bid solicitation. Estimates are based upon the County's actual needs
and/or usage during a previous contract period. The County for purposes
of determining the low bidder meeting specifications may use said
estimates.
Non -Exclusive Contract
Although the purpose of this bid solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
hereby agreed and understood that this bid solicitation does not constitute
the exclusive rights of the successful bidder to receive all orders that may
be generated by the County in conjunction with this bid solicitation. In
addition, any and all commodities, equipment, and service required by the
County in conjunction with construction projects are solicited under a
distinctly different bid process and shall not be purchased under the terms,
conditions and awards rendered under this bid solicitation, unless such
purchases are detennined to be in the best interest of the County.
Local Preference
The award of this bid solicitation is subject to County Ordinances Nos. 96-
26, 94-166 and 94-196, and Resolution No. R-50-96; which, except where
Federal or State law mandates to the contrary, allow preference to be
given to a local business in the amount of one and one-half percent (1.5%)
for Miami -Dade County and one percent (1%) for Broward County of the
bid proposal price. For the purposes of the applicability of this Ordinance,
"local business" means the bidder has its headquarters located in Miami -
Dade or Broward Counties or has a place of business located in Miami -
Dade or Broward Counties at which it will produce, distribute and/or
perform a substantial portion of the goods and/or services to be purchased..
XIX
02- 054
REMM W
MIAMI-DADE CP- TY A NO.: 6752 -0/05 -CW
J. Limited Contract Extension
Any specific work assignment which commences prior to the termination
date of the contract and which will extend beyond the termination date
including any previous contract extension(s) shall, unless terminated by
mutual written agreement by both parties, continue until completion at the
same prices, terns and conditions as set forth in this bid solicitation.
1.7 RIGHT OF APPEAL
Any bidder may protest any recommendation for contract award or rejection of all bids,
in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County
Code, as amended by, County Ordinances Nos. 95-201 and 95-126, and as established in
Administrative Order 3-21.
A. Bid Award Recommendation Over $500,000.00
This bid award recommendation will be in writing, signed by the Director
of the Department of Procurement Management or designee and filed with
the Clerk of the Board. The bidder shall have ten (10) business days after
the filing of an award recommendation to file a written protest with the
Clerk of the Board. As a condition of initiating a protest of award
recommendation, the bidder shall post at the time of filing a Surety Bond
(cashier's check or money order) in the amount of $500.00 payable to the
Board of County Commissioners. Failure to file the proper Bond at the
time of filing the protest wM result in denial of the protest. If, the
Hearing Examiner's ruling is in favor of the County's
recommendation, the bidder's Bond may be forfeited and the County
may seek all costs, attorneys and administrative fees.
B. Bid Award Recommendation Over $100,000.00 and up to $500,000.00
This bid award recommendation will be posted in the lobby of the Stephen
P. Clark Building. It shall be the responsibility of the bidder to monitor
such Bulletin Board after the bid opening to ascertain that a
recommendation for award has been made. Bid award recommendations
are posted by 9:00 A.M., every Monday. In addition, the bidder can call
the bid Award Recommendation Line at 305-375-4724 or (800) 510-
4724, or contact the person identified on the cover page of this bid
solicitation. The bidder shall have five (5) business days after the posting
of an award recommendation to file a written protest with the Department
of Procurement Management, Bids and Contracts Division. The bidder
shall post at the time of filing, a Surety Bond (cashier's check or money
order) in the amount of $500.00 payable to the Board of County
Commissioners. Failure to submit the proper Bond at the time of filing
the protest will result in denial of the protest. If, the County Manager,
or designee, upholds the recommendation of the contracting
0
52- 954
REVISED oa/
MIAMI-DADE C' M
NO.: 6752 -0/05 -CW
department, the bidder's Bond may be forfeited and the County may
seek aU costs, attorneys and administrative fees.
1.8 CONTRACTUAL OBLIGATIONS
A. Rules, Regulations, Licensing Requirement,
The successful bidder shall comply with all laws and regulations
applicable to the goods and/or services contained in this bid solicitation.
The bidder is presumed to be familiar with all Federal, State and local
laws, ordinances, codes and regulations that may in any way affect the
goods and/or services offered.
B. County Contractors Employment and Procurement Practices Affidavit
In accordance with the requirements of Ordinance 98-30, all firms with
annual gross revenues in excess of $5 million, seeking to contract with
Miami -Dade County shall, as a condition of award, have a written
Affirmative Action Plan and Procurement Policy on file with the County's
Department of Business Development. Said firms must also submit, as a
part of their proposals/bids to be filed with the Clerk of the Board, an
appropriately completed and signed Affirmative Action Plan/Procurement
Policy Affidavit. Firms whose Boards of Directors are representative of
the population make-up of the nation are exempt from this requirement
and must submit, in writing, a detailed listing of their Boards of Directors,
showing the race or ethnicity of each board member, to the County's
Department of Business Development. Firms claiming exemption must
submit, as a part of their proposals/bids to be filed with the Clerk of the
Board, an appropriately completed and signed Exemption Affidavit in
accordance with Ordinance 98-30. These submittals shall be subject to
periodic reviews to assure that the entities do not discriminate in their
employment and procurement practices against minorities and women -
owned businesses.
It will be the responsibility of each firm to provide verification of their
gross annual revenues to determine the requirement for compliance with
the Ordinance. Those firms that do not exceed $5 million annual gross
revenues must clearly state so in their bid proposal.
Any bidder/respondent which does not provide an affirmative action plan
and procurement policy may not be recommended by the County Manager
for award by the Board of County Commissioners.
(See Appendix - Section 1)
C. Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or storage
XXI
02-- 954mW
MIAMI-DADE CC TY
NO.: 6752 -0/05 -CW
and comply with the County's Recycled Packaging Resolution No. 738-
92. (See Appendix - Section 1)
(3) All goods furnished shall be fully guaranteed by the successful bidder
against factory defects and workmanship. The successful bidder at no
expense to the County shall correct any defects, which may occur within
the period of the manufacturer's standard, and/or any implied warranty.
The Special Conditions may supersede the standard manufacturer's
warranty.
D. Subcontracting
(1) Unless otherwise specified in this bid solicitation, the successful bidder
shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited
by the Special Conditions. Subcontracting without the prior consent of the
County may result in termination of this bid solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The successful bidder
is advised that when a subcontractor is utilized to fulfill the terms and
conditions of this bid solicitation, County Resolution No. 1634-93 will
apply to this bid solicitation. This resolution requires the successful bidder
to file quarterly reports as to the amount of contract monies received from
the County and the amount that have been paid by the successful bidder
directly to certified Black, Hispanic and Women -Owned businesses,
performing part of this bid solicitation work. Additionally, the listed
businesses are required to sign reports, verifying their participation in this
bid solicitation work and their receipt of such monies. The requirements of
this resolution shall be in addition to any other reporting requirements by
Federal, State or local laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the successful bidder shall obtain
written consent of the County prior to utilizing the subcontractor. All
actions of any subcontractor are the sole responsibility of the successful
bidder.
Note: This requirement is separate and independent from any requirements
that may be contained in the Special Conditions, Paragraph 2.2.
(4) In accordance with Ordinance No. 97-104,, all bidders and respondents on
County contracts for purchase of supplies, materials or services, including
professional services, which involve the expenditure of $100,000 or more
and all bidders or respondents on County or Public Health Trust
construction contracts which involve the expenditure of $100,000 or more
shall include, as part of their bid or proposal submission, a listing which
identifies all first tier subcontractors who will perform any part of the
contract work and describes the portion of the work such subcontractor
XXII
o2. 954
REVIM W
MIAMI-DADE C# Y
V0.: 6752 -0/05 -CW
will perform, and all suppliers who will supply materials for the, contract
work direct to the bidder or respondent and describes the materials to be
supplied. Failure to include such listing with the bid or proposal shall
render the bid or proposal non-responsive. Ordinance No. 97-104, applies
to all contracts whether competitively by the County or not. Those
contracts that have received authorization by the Board of County
Commissioners to waive formal bidding procedure must also provide a
listing of all first tier subcontractors and direct suppliers.
`Subcontractor/Supplier Listing, SUB Form 100' may be utilized to
provide the information required by this paragraph. A bidder or
respondent who is awarded the contract shall not change or substitute first
tier subcontractors or direct suppliers or the portions of the contract work
to be performed or materials to be supplied from those identified in the
listing submitted with the bid or proposal except upon written approval of
the County. (See Appendix - Section 1)
NOTE: ORDINANCE NO. 97-104 REQUIRES A
BID OR PROPOSAL FOR A COUNTY OR
PUBLIC HEALTH TRUST CONTRACT
INVOLVING THE EXPENDITURE OF $100,000
OR MORE INCLUDE A LISTING OF
SUBCONTRACTORS AND SUPPLIERS WHO
WILL BE USED ON THE CONTRACT, AND
PROVIDES FAILURE TO INCLUDE THE
REQUIRED LISTING SHALL RENDER THE BID
OR PROPOSAL NON-RESPONSIVE. THE
REQUIRED LISTING MUST BE SUBMITTED
AND SIGNED EVEN THOUGH THE BIDDER OR
PROPOSER WILL NOT UTILIZE
SUBCONTRACTORS OR SUPPLIERS ON THE
CONTRACT. IN THE LATTER CASE, THE
LISTING MUST EXPRESSLY STATE NO
SUBCONTRACTORS, OR SUPPLIERS, AS THE
CASE MAY BE, WILL BE USED ON THE
CONTRACT. TIMELY SUBMISSION OF A
PROPERLY COMPLETED AND SIGNED
"SUBCONTRACTOR/SUPPLIER LISTING, SUB
FORM 100" (A COPY OF WHICH IS INCLUDED
IN THE BID PACKAGE) CONSTITUTE
COMPLIANCE WITH THE LISTING
REQUIREMENTS OF THE ORDINANCE. IN
ORDER TO BE DEEMED PROPERLY
COMPLETED, THE WORD "NONE" MUST BE
ENTERED UNDER THE APPROPRIATE
HEADING OF SUB FORM 100 IF NO
SUBCONTRACTORS OR SUPPLIERS WILL BE
USED ON THE CONTRACT.
XXIII
02- 954 "EMMM
MIAMI-DADE C
E
F.
1W
NO.: 6752 -0/05 -CW
(5) In accordance with County Ordinance No. 97-35 (Fair Subcontracting
Policies), "all .successful bidders/respondents on County contracts in
which subcontractors may be used, shall be subject to and comply with
Ordinance 97-35 as amended, requiring bidders/respondents to provide a
detailed statement of their policies and procedures for awarding
subcontracts which: I*
a) Notifies the broadest number of local subcontractors
of the opportunity to be awarded a subcontract;
b) Invites local subcontractors to submit bids in a
practical, expedient way;
C) Provides local subcontractors access to information
necessary to prepare and formulate a subcontracting
bid;
d) Allows local subcontractors to meet with
appropriate personnel of the bidder to discuss the
bidder's requirements; and
e) Awards subcontracts based on full and complete
consideratiod of all submitted proposals and in
accordance with the bidder's stated objectives.
All bidders/respondents seeking to contract with the County shall, as a
condition of award, provide a statement of their subcontracting policies
and procedures. Bidders/Respondents who fail to provide a statement of
their policies and procedures may not be recommended by the County
Manager for award by the Board of County Commissioners."
(See Appendix — Section 1)
Assignment
The successful bidder shall not assign, transfer, or otherwise dispose of
this contract, including any rights, title or interest therein, or their power to
execute such contract to any person, company, or corporation without the
prior written consent of the County.
Delivery
Unless otherwise specified in this bid solicitation, prices quoted shall be
F.O.B. Destination with freight included in the proposed price.
Employee is the Responsibility of the Successful Bidder
The employee of the successful bidder shall be considered to be, at all
times, employee of the successful bidder under its sole direction and not
XXIV
d2-- 954
REMM M
MIAMI-DADE CP' -Y
PNO.: 6752 -0/05 -CW
an employee or agent of the County. The successful bidder shall supply a
competent and physically capable employee. The County may require the
successful bidder to remove an employee it deems unacceptable. Each
employee shall wear proper identification.
H. Indemnification of County by the Successful Bidder
The successful bidder shall indemnify and hold harmless the County and
its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorney's fees and costs of defense,
which the County or its officers, employees, agents or instrumentalities
may incur as a result of claims, demands, suits causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the Agreement by the successful bidder or its
employees, agents, servants, partners, principals or subcontractors. The
successful bidder, shall pay all claims and losses in'connection therewith,
and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which
may issue thereon. The successful bidder expressly understands and agrees
that any insurance protection required by this Agreement or otherwise
provided by the successful bidder shall in no way limit the responsibility
to indemnify, keep and save harmless and defend the County or its
officers, employees, agents and instrumentalities as herein provided.
I. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall
be protected against damage or interrupted services at all times by the
successful bidder during the term of this contract. The successful bidder
shall be held responsible for repairing or replacing property, to the
satisfaction of the County, which is damaged by reason of the successful
bidder's operation on County property.
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified by unilateral action of the County or by mutual consent, in
writing, and through the issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate.
1.10 TERMINATION OF CONTRACT
A. Termination for Convenience
The County, at its sole discretion, may terminate this contract without
cause by providing the successful bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the successful bidder shall not
incur any additional costs under this contract. The County shall be liable
XXV
02- 954 REMAD W
MIAMI-DADE CC**� TY
0.: 6752 -0/05 -CW
only for reasonable costs incurred by the successful bidder, as determined
by the County, regardless of the method of payment required by this
contract. The County shall be the sole judge of "reasonable costs.-
B.
osts"
B. Termination for Default
The County may terminate this contract upon the failure of the successful
bidder to comply with any provision and/or requirements of this contract.
The County's decision not to take action upon failure of the successful
bidder to perform shall not be construed as a waiver of the ability of the
County to take additional action at a later date and time. The County shall
also have the ability to place the successful bidder on probation and/or
terminate any portion of this contract. The date of termination shall be
stated in a written notice to the successful bidder. In the event the
successful bidder is terminated for default, the County reserves the right to
re -procure the goods and/or services from the next lowest responsive
responsible bidder or re -solicit the goods and/or services. The County may
further charge the successful bidder any differences in cost between the
successful bidder's price and the re -awarded price and/or, any costs
associated with re -awarding or re -soliciting this contract. The County may
also debar or suspend the successful bidder from conducting business with
the County, and/or eliminate the defaulted contractor from consideration
in future bid solicitation, in accordance with appropriate County
ordinances, resolutions and/or administrative orders.
C. Ordinance 93-137
Any individual or corporation or other; entity that attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement, the county shall, whenever practicable,
terminate the contract. The county as a further sanction may terminate or
cancel any other contracts with such individual or other entity. Such
individual or entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney's fees.
Notwithstanding, any individual or entity who attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement may be disbarred from county contracting for up
to five (5) years.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS
To request a copy of any ordinance, resolution and/or administrative order cited in this bid
solicitation, the bidder must contact the Clerk of the Board at 305-375-5126.
MIAMI-DADE C "Y ?�-VO.: 6752 -0/05 -CW
1.12 YEAR 2000 COMPLIANCE WARRANTY
Definition: For the purpose of this Year 2000 warranty, the term "Product" shall include
software, firmware, and micro code, hardware and embedded chip technology.
Vendor warrants that the Product is Year 2000 Compliant. All versions of the product
offered by the vendor and purchased by the County, for which the Vendor is obligated to
provide maintenance service are, and in the future, will be, Year 2000 Compliant. Year
2000 Compliant mean the Product will include the ability to: consistently handle date
information after January 1, 2000, including accepting date input, providing date output
and processing dates; function after January 1, 2000, without the need for program changes
caused by the advent of the new century; properly handle all date related information
before and following January 1, 2001, including but not limited to accurate and reliable
performance in processing date and date related data, including calculating, comparing and
sequencing; properly process any and all date calculations after the leap year date of
February 29, 2000 and store and provide output of date information in ways that are
unambiguous as to century.
The duration of this warranty and the remedies available to the County for breach of this
warranty shall be as defined in, and subject to, the terms and limitations of any general
warranty provisions of this contract, provided that notwithstanding any provision to the
contrary in such warranty provision(s), or in the absence of any such warranty provision(s),
defects in the Product with regard to Year 2000 Compliance, if any, will be corrected by
Vendor at Vendor's cost within a timeframe mutually agreed upon with the County.
Vendor cannot be held responsible for errors resulting from devices or systems to this
contract which are permitted to directly access any database provided under this Agreement
and overwrite Product date fields or from the users improper integration of non -Year 2000
compliant systems.
Nothing in this warranty shall be construed to limit any rights or remedies the County may
otherwise have under this contract with respect to defects other than Year 2000
performance.
YEAR 2000 REMEDY CLAUSE
In the event of any decrease in product functionality related to time and date related codes
and internal subroutines that impede the hardware or software programs from operating
beyond the Millennium Date Change, Licensors and Vendors of Licensors products, agree
to immediately make required corrections to restore hardware and software programs to the
same level of functionality as warranted herein at no charge to the licensee, and without
interruption to the ongoing business of licensee, time being of the essence.
RESELLERS
All products bid under this bid/contract will be Year 2000 compliant. Year 2000 compliant
means the Product will include the ability to: consistently handle date information after
XXVII
02- 954 REM" 09/
MIAMI-DADE CCP_ 1 TY 0 NO.: 6752 -0/05 -CW
January 1, 2000, including accepting date input, providing date output, and processing
dates; function after January 1, 20000, without the need for program changes caused by the
advent of the new century; properly handle all date related information before and
following January 1, 2001, including but no limited to accurate and reliable performance in
processing date and date related data, including calculating, comparing and sequencing;
properly process any and all date calculations after the leap year of February 29, 2000 and
store and provide output of date information in way that are unambiguous as to century.
Resellers . may provide a "pass through warranty" from the manufacturers/software
developer, which meets all the warranty requirements by the County, and which shall
include all other warranties provided by the manufacturer or software developer. Reseller
shall be responsible for warranty assurance, assistance, enforcement and any other actions
or remediation, required to satisfy warranty requirements.
XXVIII
02,,- 954 rtFwsen W
MIAMI-DADE C(�k TY NO.: 6752 -0/05 -CW
SECTION 2.0 SPECIAL CONDITIONS
ASPHALTIC CONCRETE (VARIOUS TYPES)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY:
The purpose of this Invitation To Bid is to establish a contract for the purchase of
Asphaltic Concrete (Various Types) in conjunction with the County's needs on an as
needed when needed basis.
2.2 INTENTIONALLY OMITTED
2.3 INTENTIONALLY OMITTED
2.4 TERM OF CONTRACT: SIXTY MONTHS
This contract shall commence on the first calendar day of the month succeeding approval
of the contract by the Board of County Commissioners, unless otherwise stipulated in the
Notice of Award Letter which is distributed by the County's Department of Procurement
Management; and contingent upon the completion and submittal of all required bid
documents. The contract shall remain in effect for sixty (60) months and upon
completion of the expressed and/or implied warranty period.
2.5 INTENTIONALLY OMITTED
2.6 METHOD OF AWARD: To Two Bidders By Item
Award of this contract will be made to the two (2) lowest, responsive, responsible bidders
on an item by item basis, except Items #1, #4, #7, #10, #13, #16; #19, and #22. These
items shall be awarded to all responsive, responsible bidders. On pick-ups, the user
departments shall utilize the bidder closest to the project, except the County reserves the
right to purchase the first load picked -up each day from the zone from which the County
trucks commence operations.
2.7 PRICES SHALL BE ESTABLISHED IN ACCORDANCE WITH TECHNICAL
SPECIFICATIONS:
If the Bidder is awarded a contract under this bid solicitation, the prices offered by the
Bidder shall be accepted in accordance with the provisions established in Section 3 of this
solicitation entitled "Technical Specifications".
2.8 INTENTIONALLY OMITTED
2.9 EQUAL PRODUCT CANNOT BE CONSIDERED: QUALIFIED PRODUCTS
LIST FOR ITEMS NO. 19 THROUGH NO. 24.'
Items listed are the only products. that will be accepted on this Bid because these items
02- 954
MIAMI -DARE C(OTTY a' NO.: 6752 -0/05 -CW
are represented on a Qualified Products List. Bidders desiring to submit comparative
products for these items for inclusion on an approved Qualified Products List for future
bids should submit samples to William T. Stevens, Jr. at 305/592-3115. After testing, if
the product is deemed acceptable, it will be included in the specifications on the next
available bid. All samples for test purposes must be labeled with the bidder's name, bid
number, and item number. Samples not labeled will be considered unidentifiable and
will not be eligible for testing purposes.
2.10 INTENTIONALLY OMITTED
2.11 INDEMNIFICATION AND INSURANCE - (14) - CONTRACTORS RELATED
CONTRACTS AT AVIATION
Provider shall indemnify and hold harmless the County and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the County or its officers, employees, agents
or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of , relating to or resulting from the
performance of this Agreement by the Provider or its employees, agents, servants,
partners principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the County,. where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue
thereon. Provider expressly understands and agrees that any insurance protection
required by this Agreement or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement
Management Department, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989,
Certificate(s) of Insurance which indicate that insurance coverage has been obtained
which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as required by
Florida Statute Chapter 440.
B. Public Liability on a comprehensive basis in an amount not less than $300,000
combined single limit per occurrence for bodily injury and property damage.
Dade County must be shown as an additional insured with respect to this
coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than $300,000*
combined single limit for bodily injury and property damage.
*Under no circumstances are these contractors permitted on the A.O.A. side without
2
02- 954
MIAMI-DARE CG*--1�40,:6752-0/05-CW
increasing automobile coverage to $1,000,000.
The insurance coverage required shall include those classifications, as listed in standard
liability insurance manuals, which most nearly reflect the operations of the vendor.
All insurance policies required above shall be issued by companies authorized to do
business under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than "B" as to management, and no
less than "Class W as to financial strength, by the latest edition of
Best's Insurance Guide, published by A.M. Best Company, Oldwick,
New Jersey, or its equivalent subject to the approval of the County Risk
Management Division.
or
The company must hold a valid Florida Certificate of Authority as
shown in the latest "List of All Insurance Companies Authorized or
Approved to Do Business in Florida", issued by the State of Florida
Department of .Insurance and are members of the Florida Guaranty
Fund.
Certificates will indicate no modification or change in insurance shall be made without
thirty (30) days written advance notice to the certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the vendor of his liability
and obligation under this section or under any other section of this agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance documents
within fifteen (15) calendar days after Board of County Commission approval. If the
insurance certificate is received within the specified time frame but not in the manner
prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to submit a corrected
certificate to the County. If the Bidder fails to submit the required insurance documents
in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after
Board of County Commission approval, the Bidder shall be in default of the contractual
terms and conditions and shall not be awarded the contract. Under such circumstances,
the Bidder may be prohibited from submitting. future Proposal to the County in
accordance with Section 1.0, para. 1.6 of the General Terns and Conditions.
The Bidder shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the contractual period;
including any and all option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire
during the contractual period, the Bidder shall be responsible for submitting new or
3 02- 954
MIAMI -DADS C(0'TY NO.: 6752 -0/05 -CW
renewed insurance certificates to the County at a minimum of thirty (30) calendar days in
advance of such expiration. In the event that expired certificates are not replaced with
new or renewed certificates which cover the contractual period, the County shall suspend
the contract until such time as the new or renewed certificates are received by the County
in the manner prescribed in the Invitation To Bid; provided, however, that this suspended
period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30)
calendar days, the County may, at its sole discretion, terminate this contract for cause and
seek re -procurement charges from the Bidder in conjunction with Section 1.10 of the
General Terms and Conditions.
2.12 INTENTIONALLY OMITTED
2.13 INTENTIONALLY OMITTED
2.14 INTENTIONALLY OMITTED It
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED
PURCHASES
The successful vendor(s) shall submit an invoice(s) to the requesting department(s) after
purchase has been completed, whether picked up by authorized County personnel or
delivered to the site by the vendor. The invoices shall reference the appropriate purchase
order number, the delivery address, and the corresponding delivery ticket number or
packing slip number that was signed- by an authorized representative of the County
department when the items were delivered and accepted. Submittal of these periodic
invoices shall not exceed thirty (30) calendar days from the delivery of the items. Under
no circumstances shall the invoices be submitted to the County in advance of the delivery
and acceptance of the items.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the
goods until such time as they are delivered to, and accepted by, an authorized County
representative at various locations, when delivery is requested, except Items #1, #4, #7,
#10,#13,#16,#19 and#22.
SHIPPING TERMS: F.O.B. POINT OF ORIGIN
All bidders shall quote prices based on F.O.B. Point of Origin and shall transfer title of
the goods at the bidder's place of business to a shipper selected by the County for other
than delivered product, for items #1, #4, #7, #10, #13, #16, #19, and #22.
4
(02-- 954
MIAMI-DADE CC .TY
,NO.: 6752 -0/05 -CW
2.17 DELIVERY SHALL BE ONE (1) DAY AFTER ORDER IS PLACED BY THE
COUNTY
The bidder shall make deliveries within one (1) calendar day after the date that the
County department orders the items. All deliveries shall be made in accordance with
good commercial practice and shall be adhered to by the successful bidder(s); except in
such cases where the delivery will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall notify the County of the
delays in advance of the delivery date so that a revised delivery schedule can be
negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to deliver in the number of
days as stated in its proposal, the County reserves the right to cancel the contract after
any back order period which is specified in thw Special Conditions , has lapsed. If the
contract is cancelled, it is hereby understood and agreed that the County has the authority
to purchase the goods elsewhere and to charge the bidder with any re -procurement costs.
2.18 INTENTIONALLY OMITTED
2.19 INTENTIONALLY OMITTED
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and requirements of this
contract, Contact: Edward Mason, CPPB at (305) 375-3900.
2.21 COUNTY -WIDE
Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida,
may avail itself of this contract and purchase any and all items specified herein from the
successful bidder(s) at the contract.Inice(s) established herein.
Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s)
resulting here from, will establish its own contract, place its own orders, issue its own
purchase orders, be invoiced therefrom and make its own payments, determine shipping
terms and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping
Terms", all prices shall be quoted, "FOB Destination." For entities other than those
belonging to Miami -Dade County or those located outside of the geographical boundaries
of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB
Destination, Prepaid and Charged Back" basis. This allowance shall only be made when
expressly authorized by a representative of the entity, prior to shipping the goods.
5
02- 954
MIAMI-DADE C#1 -7y PI -1.40.:6752 -0/05 -CW
It is also understood and agreed that Dade County is not a legally binding party to any
contractual agreement made between any governmental unit and the bidder as a result of
this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised that this
contract is subject to a user surcharge fee in the amount of 2% on all sales to
governmental, not for profit or quasi governmental entity; OTHER THAN MIAMI-
DADE COUNTY, resulting from this contract or any contract resulting from this
solicitation and the utilization of the County contract price and the terms and conditions
identified herein.
Vendors shall be required to furnish the attached Quarterly Surcharge Payment
Report in a timely manner. Quarterly reports and all applicable payments
must be submitted to the Department of Procurement Management
(DPM)/Administrative and Fiscal Division, no later than 15 days after the end
of each quarter, regardless of the value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding surcharge fees, the
vendor is attesting to their correctness. All such reports and fees shall be subject to audit
by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and make
applicable payments in a timely manner, may result in termination or cancellation of
contract with the non -conforming vendor and any and all remedies relating to the
collection of such fees shall be enforceable. Additionally, any re -procurement charges
may be charged to the vendor in default. Willful failure or falsification of sales reports or
failing to make timely payments of the surcharge fee shall constitute sufficient cause for
terminating the contract for cause of the non -conforming vendor.
6 62= 954
MIAMI-DADE CATTY
MIAMI-DADE COUNTY
* NO.: 6752 -0/05 -CW
Department of Procurement Management (DPM)
111 N.W. 1st Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-5289
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 2, 3, and sign form.
2) Enter amount of total amount paid with this summary.
4) Make check payable to Board of County Commissioners.
5) Attach check to report form and remit to:
Department of Procurement Management (DPM)
Administrative and Fiscal Division
111 NW 1 st Street
Suite 2350
Miami, FL 33128
NOTE: Quarterly report must be submitted to Department of Procurement Management
(DPM)/Administrative and Fiscal Division, no later that 15 days after the end of each quarter,
regardless of the value of sales during the preceding quarter.
Start of Quarter
Report/Check (If Applicable)
Due
I' Quarter — January 1 — March 31
April 15
2nd Quarter - April 1 - June 30
July 15
3rd Quarter - July 1 - September 30
October 15
4th Quarter - October 1 - December 31
January 15
7
02- 954
MIAMI-DADE CATTY � NO.: 6752 -0/05 -CW
MIAMI-DADE COUNTY
Department of Procurement Management (DPM)
Administrative and Fiscal Division
111 NW 1 st Street
Suite 2350
Miami, Florida 33128
(305) 375-5289
QUARTERLY SURCHARGE PAYMENT REPORT
SECTION 1 - Vendor/Contract Information:
Vendor Name
Address
City
Contact Person
FAX#
Contract#
Tile
State
Date Submitted
FEIN #
Phone# _
E -Mail
Zip Code
SECTION 2 - Applicable Reporting Period: (Check One)
Jan. 1 - March 31 July 1 - Sept. 30 QApril 1 - June 30 QOct. 1 - Dec. 31
(I" Quarter) (2"d Quarter) (3r' Quarter) (4h Quarter)
SECTION 3 - Summary:
1) Total Sales this Quarter $
2) 2% of all sales related to contract $
Total due to County for this quarter (LINE 2) $
By submission of this Quarterly Surcharge Payment Report and corresponding surcharge fees,
I certify the correctness of the information. I understand
that all reports and fees may be subject to an audit by Miami -Dade County or designee.
Authorized Signature.
Title/Position Held
11
Date.
02- 954
MIAMI-DADE COTY
I NO.: 6752 -0/05 -CW
IMPORTANT NOTICE TO VENDORS
This bid contains contractual language which allows municipal and quasi -governmental entities
to access the terms and conditions of the contract. After award the following entities will receive
copies of our contract Award Sheet. Please feel free to contact the Purchasing Agents listed
below to promote the usage of the commodities or services that you were awarded.
COUNTY -WIDE KEY CONTACT LIST
TOWN OF BAY HARBOR ISLANDS
ATTN: Joseph Fox
Sup. Public Works
9665 Bay Harbor Terrace
Bay Harbor Islands, FL 33154
(305) 866-6241
CITY OF CORAL GABLES
Att: Wayne Moody, Sr. Buyer
340 San Lorenzo Avenue
Coral Gables, Florida 33146
(305) 460-5102
CITY OF HIALEAH
Att: Manuel Rodriguez
501 Palm Avenue Room 304
Hialeah, Florida 33011
(305) 883-5865
CITY OF HOMESTEAD
Att: Purchasing Director
790 Homestead Blvd.
Homestead, Florida 33030-6299
(305) 247-1801, Ext. 188
CITY OF MIAMI BEACH
Att: Michael Rath
Procurement Director
1700 Convention Center Drive
Miami Beach, Florida 33139
(305) 673-7490
CITY OF NORTH MIAMI BEACH
Att: Lynn Gribble
Purchasing Agent
17011 N.E. 19th Avenue
North Miami Beach, Florida 33162
(305) 948-2976
TOWN OF SURFSIDE
Att: Jeffrey I. Naftal,Town Clerk
9293 Harding Avenue
Surfside, Florida 33154
(305) 861-4863
CITY OF BOYNTON BEACH
Att: Lana Koester, Purchasing Agent
P.O. Box 310
Boynton Beach, Florida 33425-0310
(407) 738-7415
VILLAGE OF KEY BISCAYNE
Att: Tom Zannis, Finance Director
85 W. McIntry Street
Key Biscayne, FL 33149
(305) 365-8903
VILLAGE OF VIRGINIA GARDENS
Att: Paul Bithorn, Mayor
6498 N.W. 38th Terrace
Virginia Gardens, FL 33166
(305) 871-6104
9
02- 054
MIAMI-DADE CCATY
THE CITY OF MIAMI
Att: Judy S. Carter, Director
Purchasing Department
400 S.W. 2nd Avenue, 16th Floor
Miami, FL 33130
(305) 579-6845
CITY OF NORTH MIAMI
Att: Pam Thompson, Director
Purchasing Department
P.O. Box 610847
North Miami, Florida 33261-0847
(305) 893-6511, Ext. 2135
CITY OF AVENTURA
Att: Glen Marcos
2999 NE 191 st Street
Aventura, FL 33187
(305) 466-8900
CITY OF NORTH BAY
VILLAGE -POLICE DEPT.
Att: F.B. Dunphy, Chief of Police
7903 East Drive
North Bay Village, FL 33141
(305) 758-2626
MIAMI DADE COMMUNITY COLLEGE
Att: Linda Pagliaro
Director of Purchasing
11011 S.W. 104th Street
Miami, FL 33176
(305) 237-2400
CITY OF OPA-LOCKA
Att: Rona M. Sandler
Purchasing Director
12950 Lejune Rd
Opa-Locka, FL 33054
(305) 953-2825
10
ANO.: 6752 -0/05 -CW
UNIVERSITY OF MIAMI
Att: Susan Montes
Director of University Purchasing
P.O. Box 248184
Coral Gables, FL 33124
(305) 243-3464
INDIAN CREEK VILLAGE
Att: Melissa Garcia
Purchasing Department
9080 Bay Drive
Indian Creek, FL 33154
(305) 365-4121
CITY OF HALLANDALE
Att: E. Dent McGough, Director
Central Services Department
400 S. Federal Highway
Hallandale, Florida 33009
(954) 457-1331
MIAMI SHORES VILLAGE
Att: John Rumble/Scott Davis
Purchasing Department
1701 N.W. 103 Street
Miami Shores, FL 33147
(305) 795-2210
CITY OF DEERFIELD BEACH
Att: Donna M. Council
Purchasing Agent
210 Goolsby Blvd.
Deerfield, Florida 33442
(954) 480-4380
DADE COUNTY PUBLIC SCHOOLS
Att: Joe Gomez, Director
Division of Procurement Mgt.
1450 N.E. 2nd Avenue
Miami, Florida 33432
(305) 995-1364
02- 954
MIAMI-DADE C(0__1Y
CITY OF OAKLAND PARK
Att: Larry Fagen,
Purchasing Agent
3650 N.E. 12th Avenue
Oakland Park, FL 33334
(305) 561-6105
BAL HARBOUR VILLAGE
Att: Purchasing Agent
655 96th Street
Bal Harbour, Florida 33154
(305) 866-4633
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
(954) 761-7455
BROWARD COUNTY
Att: Glenn R. Cummings
Purchasing Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
(954) 357-6070
DEPARTMENT OF OFF STREET PARKING
Purchasing Office
Att: Carlos Vilches
190 N.E. 3 Street
Miami; FL 33132
(305) 373-6789
SOUTH FL. WATER MGT DISTRICT
Att: Julie Stern
Procurement & Contract Admin.
3301 Gun Club Road
West Palm Beach, FL 33406
(407) 686-8800
11
WNO.: 6752 -0/05 -CW
CITY OF MIAMI SPRINGS
Att: John M. Benson
Purchasing Director
201 Westward Drive
Miami Springs, FL 33166
(941) 339-6260
CITY OF HOLLYWOOD
Att: John L. Weyrauch
P.O. Box 229045
Hollywood, Florida 33022-9045
(954) 921-3210
CITY OF MARGATE
Att: Patricia Greenstein
Purchasing Agent
5790 Margate Blvd.
Margate, FL 33063
(954)972-6454
CITY OF SOUTH MIAMI
Att: Kathy Vazquez
Purchasing Director
6130 Sunset Drive
South Miami, FL 33143
(305) 663-6339
JACKSON MEMORIAL HOSPITAL
Purchasing Office
Att: Tom Przybyski, Director
1611 N.W. 12th Ave.
Miami, FL 33136
(305) 585-2289
CITY OF WEST PALM BEACH
Att: Purchasing Manager
1045 Charlotte Ave.
West Palm Beach, FL 33401
(407) 659-8036
MIAMI-DADE C04kTY
STATE OF FLORIDA DADE COUNTY
DEPARTMENT OF HEALTH
Att: Donald E. Young
Purchasing Agent I
1350 N.W. 14th Street,
Bldg. 1, Room 202
Miami, FL 33125
(305) 324-2416
BROWARD COUNTY SHERIFF'S OFFICE
Att: Leslie A. Dell
2601 W. Broward Boulevard
Fort Lauderdale, FL 33312
(954)831-8170
CITY OF FLORIDA CITY
Att: Sonia Young Hernandez
404 W. Palm Drive
Florida City, FL 33034
(305) 247-8221, Ext. 124
TOWN OF GOLDEN BEACH
Interim Town Manager
1 Golden Beach Drive
Golden Beach, FL 33160
(305) 932-0744, Ext. 21
DORIS ISON SOUTH DADE COMMUNITY
HEALTH CENTER
Att: Ivory L. Williams, Pro. Spec.
10300 S.W. 216th Street
Miami, FL 33190
(305) 253-5100
CITY OF WEST MIAMI
Att: Yolanda Aguilar,
City Manager
901 S.W. 62nd Avenue
West Miami, FL 33144
(305) 266-1122
0 NO.: 6752 -0/05 -CW
CITY OF PEMBROKE PINES
Att: David E. Fitzgerald,
Buyer
P.O. Box 9000
Pembroke Pines, FL 33084
(954)435-6717
TRI -COUNTY RAIL AUTHORITY
Att: Jane Davis -Ember
Purchasing Department
305 South Andrews Avenue
Fort Lauderdale, FL. 33301
(954)728-8512
TOWN OF DAVIE
Att: Herb Hyman,
Procurement Manager
6591 Orange Drive
Davie, FL 33314
(954) 797-1016
CITY OF SUNRISE
Att: Marsha Peterson
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
(954) 572-2274
CITY OF RIVIERA BEACH
Att: Veronique Rellford
Purchasing Director
2391 Ave. "L"
Riviera Beach, FL 33404
(407) 845-4180
PALM BEACH COUNTY SHERIFF'S OFFICE
Att: Lisette Alfonso
Purchasing Manager
415 Gator Dr
Lantana, F133462
(407)533-1225
12 02— 954
ALrY
MIAMI-DADE C
CITY OF BOCA RATON
Att: Carol Thomas,
Purchasing Manager
201 W Palmetto Park Rd
Boca Raton, FL 33432
(407) 393-7876
CITY OF MIAMI SPRINGS
Att: John M. Benson
201 Westward Drive
Miami Springs, FL 33166
(954) 8854581
13
fNO.: 6752 -0/05 -CW
CITY OF POMPANO BEACH
Att: Ernie Siegrist,
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
(954)786-4098
CITY OF SUNNY ISLES BEACH
ATTN: Charlene Coletta
17070 Collins Ave., Suite 250
Sunny Isles Beach, FL 33160
(305) 947-0606
02- 954
MIAMI-DADE COOTY 14 NO.: 6752 -0/05 -CW
2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in excellent condition. If a
product does not meet specifications, it will be returned to the bidder as exchange for
suitable merchandise or for full credit at no additional cost to the County.
2.23 ACCIDENT PREVENTION AND REGULATIONS:
Precautions shall be exercised at all times for the protection of persons and property. All
Contractors and Sub -Contractors shall conform to all OSHA, State and County
regulations while performing under the Terms and Conditions of this contract. Any fines
levied by the above mentioned authorities because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
2.24 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with all governmental
standards, to include, but not limited to, those issued by the Occupational Safety and
Health Administration (OSHA),the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
2.25 DELIVERY ZONES:
A.. North Zone: DadeBroward County line to Kendall Drive (S.W. 88 Street)
B. South Zone: South of Kendall Drive (S.W. 88 Street) to the Monroe County line.
2.26 ESCORT AT AIRCRAFT OPERATING AREA
When performing work at the County's Aviation Department, the successful bidder shall
report to the Aviation ' Department's Maintenance Division Building No. 3025 and be
escorted to and from each area of work that traverses the aircraft operating area. The
Department shall monitor the placement of the bidder's equipment at each location.
Upon completion of the work, the bidder shall call the Maintenance Office, 876-7311, to
arrange for inspection and escort out of the aircraft operating area. Any violations of this
section by the bidder shall result in immediate cancellation of this Contract.
2.27 LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries of Dade or
Broward Counties, Florida. This office shall be staffed by a competent company
representative who can be contacted during normal working hours and who is authorized
to discuss matters pertaining to the contract.
14 02- 954
MIAMI-DADE COWTY
ANO.: 6752 -0/05 -CW
2.28 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except where recycled
content is specifically requested, supplied by the Bidder in conjunction with this Bid shall
be new, warranted for their merchantability, and fit for a particular purpose. In the event
any of the materials supplied to the County by the Bidder are found to be defective or do
not conform to specifications, the County reserves the right to (1) cancel the order and
return such materials to the Bidder at the Bidder's expense or (2) require the Bidder to
replace the materials at the Bidder's expense.
2.29 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING
DELIVERY:
The successful bidder shall enclose a complete packing slip or delivery ticket with any
items to be delivered in conjunction with this bid solicitation. The packing slip shall be
attached to the shipping carton(s) which contain the items and shall be made available io
the County's authorized representative during delivery. The packing slip or delivery
ticket shall include, at a minimum, the following information: purchase order number;
date of order; a complete listing of items being delivered; and back -order quantities and
estimated delivery of back -orders if applicable.
2.30 PLANT FACILITIES SHALL BE IN MIAMI-DADE COUNTY
Bids will only be accepted from bidders which have plant facilities located in Miami -
Dade County, Florida.
The County reserves the right to perform an inspection of these plant facilities during the
bid evaluation period and any time during the term of the contract and to use this
inspection as a means for determining the lowest responsive, responsible bidder. The
acceptable size, locations, level of security, and functionability of the plant shall be
determined by the County in consideration of the bid requirements in its best interest; and
its decision shall be final.
2.31 QUALIFIED PRODUCTS LISTrSHALL BE UTILIZED FOR THIS
SOLICITATION
In accordance with Section 2.9 of the Special Terms and Conditions,
Qualified Products List that identifies only those products that may
products shall not be considered. The Qualified Products List is
Technical Specifications.
15
the Bid contains a
be bid. "Equal"
contained in the
d2-- 954
0
MIAMI -DADS CC TY
3.1 'SCOPE:
3.2
3.3
.A NO.: 6752 -0/05 -CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
ASPHALTIC CONCRETE, (VARIOUS TYPES)
Furnish various cold and/or hot plant mixed asphaltic concrete patching materials.
SPECIFICATIONS:
All asphaltic concrete mixes shall meet the State of Florida, Department of
Transportation, Standard Specifications for Road and Bridge Construction, 1991 Edition,
and any addendums.
PRICE & PAYMENT ADJUSTMENT — BITUMINOUS MATERIAL:
The bid unit price for bituminous materials (asphaltic concrete, prime and tack coat) will
be adjusted to reflect changes, both increase and decrease, in the asphalt price index,
based on the average of the current Bituminous materials posted at Port Everglades, from
that in effect during the month in which bids were received for this contract. The
Contractor will not be given the option to reject this cost adjustment of bituminous
materials. This adjustment will be made in accordance with the following criteria:
A. Price adjustment will be applied only to the price of bituminous materials, based
on the above mentioned asphalt price index and will not reflect variations in the
cost of aggregates or any other factors involved in the composition or pricing of
asphalt.
B. The adjusted unit price for asphaltic concrete shall be calculated in accordance
with the following formula:
Pa=P+(DxN)
Pa = Adjusted unit price for ashpaltic concrete (to. be calculated separately for
each month during which the bituminous material is used and will reflect and
increased or decreased price).
P = the price per unit bid for the asphaltic concrete.
D = the differential in the per gallon price of liquid asphalt in accordance with the
Asphalt Price Index for the liquid asphalt, from the price per gallon of the liquid
asphalt in the month of dare bid, and the price per gallon of the liquid asphalt in
the month in which the material is incorporated in the project.
N = Number of gallons of liquid ashpalt per unit bid.
16 02— 954
3.4
MIAMI-DADE CA
ANO.: 6752 -0/05 -CW
C. The payment adjustment for prime coat and tack coat shall be based on the
differential in the per gallon price of the prime tack, in accordance with the asphalt
price index for the prime tack, from the price per gallon.
A price adjustment will be made only when the current asphalt price index varies by
5% or more the index that was applicable when bids were received or 5% or more
from when the last previous adjustment was made.
QUALIFIED PRODUCTS LIST:
Section 4.0, Items Numbers 19 through 24 shall be either EZ Street Cold Asphalt, R2000
or R50 Road Patch. No substitutes.
10
17
02- 954
MIAMI-DADE CAWITY
A, NO.: 6752 -0/05 -CW
CLERK OF THE BOARD OPENING: 2:00 P.M.
Stephen P. Clark Center WEDNESDAY
111 NW 1s` Street%�i
April 25, 2001
17t° Floor, Suite 202 INVITATION TO BID
Miami, Florida 33128-1983 f SECTION 4.0
BID PROPOSAL FORMS
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued DPM Date Issued: 3/15/01 This Bid Proposal Consists of
by: 100 Bids & Contracts Division Pages 18 through 23 and
afflavits.
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Proposal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Proposal, will be received at the office of the Clerk of the Board at
the address shown above on behalf of the Dade County Board of County Commissioners until the above
stated time and date, and at that time, publicly opened for furnishing the supplies or services described in
the accompanying Bid Proposal Requirement.
ASPHALTIC CONCRETE (VARIOUS TYPES) FOR MIAMI-DADE
WATER & SEWER AUTHORITY DEPARTMENT FOR FIVE (5)
YEAR PERIOD
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution
of the contract by the successful bidder and Miami -Dade County
DO NOT WRITE IN THIS SPACE
.ACCEPTED HIGHER THAN LOW
NON-RESPONSIVE UNRESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 745-65
SR PROCUREMENT AGENT: Ed Mason, CPPB
FIRM NAME:
RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY
FAILURE TO SIGN PAGE 23 OF SECTION 4.0, BID PROPOSAL, WILL RENDER
YOUR BID NON-RESPONSIVE
REVISED 02,_'2100
on
r
MIAMI-DADE CC*7Y
FIRM NAME:
ITEM
BID PROPOSAL FOR:
ASPHALTIC CONCRETE
DESCRIPTION
BID A, 6752 -0/05 -CW
UNIT PRICE
We propose to provide (FOB Plant) and (Delivered) Asphaltic Concrete (Various) for Miami -
Dade County on an as needed basis in accordance with Bid Provisions and Specifications as
follows:
ASPHALTIC CONCRETE (TYPE S -I)
1.
COST PER TON, F.O.B. PLANT:
$
2.
COST PER TON, NORTH ZONE DELIVERED:
$
3.
COST PER TON, SOUTH ZONE DELIVERED:
$
ASPHALTIC CONCRETE (TYPE PM -1) (COLD MIX))
4.
COST PER TON, F.O.B. PLANT:
$
5.
COST PER TON, NORTH ZONE DELIVERED:
$
6.
COST PER TON, SOUTH ZONE DELIVERED:
$
ASPHALTIC CONCRETE (TYPE II)
(SURFACE COARSE, COLD MIX)
7.
COST PER TON, F.O.B. PLANT:
$
8.
COST PER TON, NORTH ZONE DELIVERED:
$
9.
COST PER TON, SOUTH ZONE DELIVERED:
$
ASPHALTIC CONCRETE (TYPE III)
(SURFACE COARSE, COLD MIX)
10.
COST PER TON, F.O.B. PLANT:
$
11.
COST PER TON, NORTH ZONE DELIVERED:
$
12.
COST PER TON, SOUTH ZONE DELIVERED:
$
19
ITEM
MIAMI-DADE CATTY
FIRM NAME:
BID PROPOSAL FOR:
ASPHALTIC CONCRETE
DESCRIPTION
BID A- 6752 -0/05 -CW
ASPHALTIC CONCRETE (TYPE PM -7) (S -III,
COLD MIX)
UNIT PRICE
13.
COST PER TON, F.O.B. PLANT:
$
14.
COST PER TON, NORTH ZONE DELIVERED:
$
15.
COST PER TON, SOUTH ZONE DELIVERED:
$
MINIMUM TONS DELIVERED: TONS
ALL ITEMS EXCEPT: #1, #4, #7, #10, & #13
RC -70 OR ASPHALTIC EMULSION PRIME MATERIAL
16.
COST PER TON, F.O.B. PLANT:
$
17.
COST PER TON, NORTH ZONE DELIVERED:
$
18.
COST PER TON, SOUTH ZONE DELIVERED:
$
MINIMUM GALLONS DELIVERED: GAL.
ASPHALTIC POTHOLE PATCH (EZ ST., R2000, OR R50)
19.
COST PER TON, F.O.B. PLANT:
$
20.
COST PER TON, NORTH ZONE DELIVERED:
$
21.
COST PER TON, SOUTH ZONE DELIVERED:
$
MINIMUM TONS DELIVERED
PRODUCT SUPPLIED:
ASPHALTIC POTHOLE PATCH (EZ ST., R2000, OR R50)
22. COST PER PER LB., F.O.B. PLANT:
IN LB. BAG, OR LB. PAIL
23. COST PER LB., NORTH ZONE DELIVERED:
24. COST PER LB., SOUTH ZONE DELIVERED:
MINIMUM BAGS/PAILS DELIVERED
PRODUCT SUPPLIED:
20
0- 954
MIAMI-DADE COOiTY
BID PROPOSAL FOR:
ASPHALTIC CONCRETE
BID NO: 6752 -0/05 -CW
FWI NAME:
ITEM DESCRIPTION UNIT PRICE
OPTIONS: a. Mobilization charge per occurrence to open and
operate plant, other than normal hours: $
All Items: b. Additional charge per ton, to deliver, other than
normal hours: $
Plant Location, Contact Person, Phone No.:
Emergency Contact and Phone No.:
Materials Available from: A.M. to
Days Open: thru
V
21
IOU"
02— 954
MIAMI-DADE CO*TTY
BID NC*752-0/05-CW
BID PROPOSAL FOR:
ALPHALTIC CONCRETE
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART H, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
Addendum #9, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE:
TITLE OF OFFICER:
DATE:
RMS® 7»n9
22 02- '0 5 4
MIAMI-DADE CO "Y
BID N041 -'752 -0/05 -CW
BID PROPOSAL FOR:
ALPHALTIC CONCRETE
Prompt Payment Terns: % days net days
FEI NO::
(Bidder Federal Employer Identification Number as used on Return Form 941)
If none, Bidder Social Security No.
The undersigned bidder certifies that this bid proposal is submitted in accordance with the bid specifications
and conditions governing this bid, and that the bidder will accept any award(s) made to him as a result of this
bid.
FIRM NAME
STREET ADDRESS
CITY/STATE/ZIP CODE
TELEPHONE NUMBER
E-MAIL
FAX NUMBER
*AUTHORIZED SIGNATURE Date
*PERSON AUTHORIZED TO ENTER INTO CONTRACTUAL AGREEMENT
PRINT NAME OF AFFIANT
TITLE OF OFFICER
FAILURE TO SIGN THIS PAGE, WILL RENDER YOUR BID
NON-RESPONSIVE
REVISED 10/05/99
23
02-- 954
•
BID N04*.--'-2-0/05-CW
APPENDIX
SECTION 1
GENERAL TERMS AND CONDITIONS
AFFIDAVITS
FORMAL BID
�lignimll
,_, `• 0 BID N00752-0/05-CW
MIAMI-DADE COUNTY BID AFFIDAVITS
DISABILITY NONDISCRIMINATION AFFIDAVIT
(Resolution R-385-95) Section 1 (13 Q
I, being duly first sworn, state that this firm, corporation, or organization is in compliance with and agrees
to continue to comply with, and assure that any subcontractor, or third party contractor under this contract
complies with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation, communications,
access to facilities, renovations, and new construction.
The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. Sections
225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and
Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous
Provisions.
The Rehabilitation Act of 1973, 29 U.S.C. Section 794
The Federal Transit Act, as amended 49 U.S.C. Section 1612
The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631
■ MIAMI-DADE COUNTY DEBARMENT DISCLOSURE
AFFIDAVIT (Ordinance 93-129) Section 1 (13 I)
I, being duly first sworn, upon oath deposes and says that the bidder of this contract or his agents, officers,
principals, stockholders, subcontractors or their affiliates are not debarred by Miami -Dade County.
MIAMI-DADE COUNTY COLLECTION OF TAXES,
FEES AND PARKING TICKETS AFFIDAVIT
(Ordinance 95-178) Section 1 (13 E)
I, being first duly sworn state that in compliance with the procedures contained in Section 2-8.1(c) of the
Code of Miami -Dade County, and as amended by Ordinance 95-178, this firm hereby certifies that the
foregoing statements are true and correct.
That all delinquent and currently due fees or taxes (including, but not limited to, real and personal property
taxes, convention and tourist development taxes, utility taxes, and occupational license taxes) collected in
the normal course by the Miami -Dade County Tax Collector and County issued parking tickets for vehicles
registered in the name of the above firm, have been paid.
AFFIDAVIT RELATING TO INDIVIDUALS AND ENTITIES
ATTESTING BEING CURRENT IN THEIR OBLIGATIONS TO
MIAMI-DADE COUNTY (Ordinance 99-162) See Section 1(13 O)
I, being first duly sworn state that in compliance with County Ordinance 99-162, the bidder is not in arrears
in any payment under a contract, promissory note or other loan document with the County, or any of its
agencies or instrumentalities, including the Public Health Trust (hereinafter referred to as "County"), either
directly or indirectly through a firm, corporation, partnership or joint venture in which the individual or
entity has a controlling financial interest as that term is defined in Section 2-11.1(b)(8) of the County Code.
cAbid package affidavits\fomial bids.doc Page I of .8 Revised 0628/00
o2- 054
0
BID N' )752 -0/05 -CW
• AFFIRMATIVE ACTION PLANIPROCUREMENT POLICY
AFFIDAVIT (Ordinance 98-30) Section 1(1.8 B)
I, being duly fust sworn, upon oath deposes that the bidder of this contract has a current Affirmative Action
Plan and/or Procurement Policy, as required by Ordinance 98-30, processed and approved for filing with
the Miami -Dade County Department of Business Development (DBD) under the file No.
and the expiration date of
Witness:
Signature
Witness: By:
Signature
The foregoing instrument was acknowledged before me this _
FOR AN INDIVIDUAL ACTING IN HIS OWN RIGHT:
By:
day of
FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE:
By:-.
with
11
having the title of
Signattae
Legal Name and Title
corporation ❑ partnership ❑ joint venture
❑ DOES NOT APPLY - MY COMPANY'S REVENUE IS LESS THAN $5 MILLION
Signature
PLEASE NOTE.
Date
20
Ordinance 82-37 requires that all properly licensed architectural, engineering, landscape architectural, and land
surveyors have an affirmative action plan on fde with the County.
Ordinance 98-30 requires that firms that have annual gross revenues in excess of five (5) million dollars have an
affirmative action plan and procurement policy on fde with the County. Firms that have a Board of Directors that
are representative of the population make-up of the nation are exempt.
For questions regarding these requirements, please contact the Miami -Dade
County Department of Business Development at 305-349-5960
This affidavit must be properly executed by the bidder and included with the bid proposal
c:\bid package affidavits\formal bids.doc Page 2 of 8 Revised 0628/00
02- 954
0
BID NO*52-0/05-CW
■ AFFIRMATIVE ACTION PLAN EXEMPTION AFFIDAVIT
(Ordinance 98-30) Section 1 (1.8 B)
I, being duly first sworn, hereby states that the bidder of this contract has a Board of Directors which is
representative of the population make-up of the nation and hereby claims exemption in accordance with the
requirements of Ordinance 98-30. Said bidder has a current Board of Directors Disclosure form, as required
by Ordinance 98-30, processed and approved for filing with the Miami -Dade County Department of
Business Development (DBD) under the file No. and the
expiration date of
Witness:
Witness:
Signamm
Signature
By:
The foregoing instrument was acknowledged before me this
Signature
Legal Name and Title
day of , 20
FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE:
By:
with
0 a
PLEASE NOTE:
having the title of
corporation [3 partnership p joint venture
Ordinance 98-30 requires that firms that have annual gross revenues in excess of five (S) million dollars have an
affirmative action plan and procurement policy on fde with the County. Firms that have a Board of Directors that
are representative of the population make-up of the nation are exempt.
For questions regarding these requirements, please contact the Miami -Dade
County Department of Business Development at 305-349-5960
This affidavit most be properly executed by the bidder and included with the bid proposal
c:lbid package affidavits\ ormal bids.doc
Page 3 of 8
Revised 0628!00
02. 954
0 ' BID NA752-0/05-CW
■ LIVING WAGE AFFIDAVIT
(IF APPLICABLE TO THIS CONTRACT)
(Ordinance 99-44) See Section 1 (13 W
I, being first duly sworn state that in compliance with County Ordinance 99-44, hereby states that by
accepting award of this contract I shall agree to pay the Living Wage required by Ordinance 99-44 to all
employees assigned to this contract. I further understand that the current Living Wage applied to this
contract is $8.56 per hour plus Health Benefits as described in the ordinance or $9.81 per hour without
Health Benefits.
NOTE
SIGN AND NOTARIZE THE FOLLOWING PAGE.
BY SIGNING AND NOTARIZING THE FOLLOWING PAGE
YOU ARE ATTESTING TO PAGES I THROUGH 4 OF THE
AFFIDAVITS
Y
cAbid package affidavits\fortnal bids.doc Page 4 of 8 Revised 06/28M
02. 954
0
BID No•�52-0/05-CW
MIAMI-DADE COUNTY AFFIDAVITS SIGNATURE PAGE
By:
Signature of Affiant
Printed Name of Affiant and Title
"v
20 _
Date
Federal Employer Identification Number
Printed Name of Firm
Address of Firm
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20_
He/She is personally known to me or has presented as
identification.
Type of identification
Signature of Notary
Print or Stamp Name of Notary
Notary Public — State of
cAbid package affidavits\frnmal bids.doc
Page 5 of 8
Serial Number
Expiration Date
Notary Seal
Revised 06/26/00
02- 954
40
BID N04*752-0/05-CW
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35) Section 111.8 D(5)1
In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a
detailed statement of its policies and procedures (use separate sheet if necessary) for awarding subcontractors
in accordance with Section 1, Paragraph I.81)(5).
NO SUBCONTRACTORS WILL BE UTILIZED ON THIS CONTRACT
sig
cAbid package affidavitslformal bids.doc
Page 6 of 8
Due
Revised 02/25/00
02- 954
W
CR
WP
Firm Name of Prime Contractor/Respondent:
Bid No.:
BID NO.: 6752 -0/05 -CW
SUBCONTRACTOR/SUPPLIER LISTING
(Ordinance 97-104) Section 11.8 D(4)]
Title:
i ms Corms, or a comparable listing meeting the requirements of Ordinance No. 97-104 MUST be completed, signed and submitted by all bidders and respondents
on County contracts for purchases of supplies, materials or services, including professional services which involve expenditures of $100,000 or more, and all
bidders and respondents on County or Public Health Trust construction contracts which involve expenditures of $100,000 or more. A bidder or respondent who
is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or
materials to be supplied from those identified, except upon written approval of the County.
This form, or a comparable listing meeting the requirements of Ordinance No. 97-104, MUST be completed, signed and submitted even though the bidder
proposer will not utilize subcontractors or suppliers on the contract. The bidder or proposer should enter the word "NONE" under the appropriate heading of
sub form 100 in those instances where no subcontractors or suppliers will be used on the contract.
Business Name and Address of First Tier
Subcontractor/Subconsultant
Principal Owner
Scope of Work to be Performed by
Subcontractor/Subconsultant
(Principal Owner)
Gender Race
Business Name and Address of Direct
Supplier
Principal Owner
Supplies/Materials/Services to be
Provided by Supplier
(Principal Owner)
Gender Race
...._...__
■ mac. t my t..at tilt; . CN, t:actttuttotts t:utttauteu ut this Subcontractor uppuer Listing are to the best or my knowledge true and accurate
Prime Contractor/Respondent's Signature
cAbid package affidavitsWomial bids.doc
Print Name
(Duplicate if additional space is needed)
Page 7 of 8
Print Title
Date
FORM 100
Revised 02/25/00
E7
BED -NO.: 67 -0/05 -CW
MIAMI-DADE COUNTY .'
CERTIFICATION OF RECYCLED
ENVIRONMENTALLY ACCEPTED PACKAGING
PRODUCT CONTENT
RESOLUTION (R-738-92) Section 1(1.8 C)
MINIMUM CERTIFIED CONTENT
Bid Item
Number
RECYCLED PRODUCTS
RECOVERED MATERIALS
RECYCABLE PRODU
% Composition
Type of Material
% Composition
Type of Material
% Composition
Type of Material
DEFINITIONS
"Recycled Material" shall be defined as any waste material or by-products that have been recovered or
diverted from solid waste.
"Recycled Product" shall be defined as any product which is in whole or in part composed of recovered
materials.
"Recyclable Product" shall be defined as the ability of a product and its packaging to be reused,
reconditioned for use, or recycled through existing recycling collection programs.
"Waste Reducing Product" shall be defined as any product which will result in less waste generated due
to its use rather than another product designed to serve the same function with a greater waste
generation rate. This shall include, but not limited to those products that can be reused, refilled or have a
longer life expectancy and contain a lesser amount of toxic constituents.
I have the knowledge to certify and do so by certify that the Minimum Materials Content in our product(s) are
as specified on this form and conform with the definitions as shown above.
NAME
ADDRESS
CITY
STATE
ZIP
SIGNATURE
TITLE
Printed on Recycled Paper
cAbid package affidavits\formal bids.doc Page 8 of 8 Revised 02/25/00
02- 954
AWARD UNDER MIAMI-DADE COUNTY
BID NO. 6752 -0/05 -CW
ITEM: Asphaltic Concrete
DEPARTMENT: Public Works, Operations Division
TYPE OF PURCHASE: Term
REASON: The Department of Public Works, Operations
Division has a need Asphaltic Concrete for filling
potholes, pavement edges, to repair deteriorating
sidewalks due to the accelerated growth of tree
roots within the public right-of-ways.
RECOMMENDATION: It is recommended that award be made to Various
Vendors, for the procurement of Asphaltic
Concrete, utilizing existing Miami -Dade County Bid
No. 6752 -0/05 -CW, effective through October 31,
2006, subject to any extensions thereto by Miami -
Dade County, for the Department of Public Works,
Operations Division, in an annual amount not to
exceed $22,000; allocating funds therefor from
Account No. 001000.310501.6.750, subject to
availability unds and bu ary approval.
Judy S. Carter
Director of Purchasing
Date
Award Under Dade County Contracts 02— 95,y