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Home My WebLink AboutR-02-0952J-02-762 8/30/02 RESOLUTION NO. 02— 952 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF AFFORDABLE AUTO AND TRUCK GLASS, FOR THE ACQUISITION OF PARTS, MATERIALS, SUPPLIES AND LABOR FOR AUTOMOTIVE AND TRUCK GLASS REPLACEMENT, ON AN AS -NEEDED BASIS FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION (GSA), IN AN ANNUAL AMOUNT NOT TO EXCEED $25,000 FOR A TOTAL CONTRACT VALUE NOT TO EXCEED $75,000; ALLOCATING FUNDS AS FOLLOWS: FROM ACCOUNT CODES NOS. 503001.420905.6.670 (FY'03 - $10,000), 509000.42091.6.670 (FY'03 - $10,000) AND 001000.280601.6.670 (FY'03 - $5,000). BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Affordable Auto and Truck Glass, the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 01-02-155, dated June 10, 2002, for the acquisition of parts, materials, supplies and labor for automotive and truck glass replacement, on an as -needed basis for a period of one year, with the option to renew for two additional one-year periods, for the Department of General Services CITY CONMS90 MEETING 6£ 1 1 2002 x"olutn No. 02"" 9 Administration (GSA), in an annual amount not to exceed $25,000 for a total contract value of $75,000, is accepted, with funds allocated as follows: from Account Codes Nos. 503001.420905.6.670 (FY'03 - $10,000), 509000.42091.6.670 (FY'03 - $10,000) and 001000.280601.6.670 (FY'03 - $5,000), subject to availability of funds. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!/ PASSED AND ADOPTED this 11th day of September , 2002. 4 1 % 0 el 4r M" - MANUEL A. DIAZ, R ATTEST: l./C..- 4PISaCtAL-L—AA. TRPSONSON CITY CLERK APPR�A,,e J0 FQ010AND CORRECTNESS :V nDRO VILARELLO ATTORNEY W6515:LB:BSS �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 952 CITY OF MIAMI, FLORIDA CA=6 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission -� h _enezCity Manage r RECOMMENDATION: DATE: AIJIG 2 7 7Uw2 FILE: SUEUECT : Resolution Authorizing Provision of Automotive & Truck Glass Replacement REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Affordable Auto & Truck Glass, a Dade/Hispanic vendor, located at 20 Island Avenue, Suite 706, Miami Beach, Florida, 33139 for the provision of all labor, parts, materials and supplies necessary for automotive and truck glass replacement, on an as needed basis, for the Departments of General Services Administration and Fire -Rescue, for the initial term of one (1) year with the option to extend for (2) two additional one (1) year periods. Funding is available from the Departments of General Services Administration, Light Fleet Division, Account Code No. 503001.420905.6.670 (FY'03 $10,000), Heavy Fleet Division, Account Code No. 509000.420901.6.670 (FY'03 $10,000), and the Department of Fire -Rescue, Account Code No. 001000.280601.6.670 (FY'03 $5,000), in an annual amount not to exceed $25,000, subject to the availability of funds and budgetary approval. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 01-02-155. Twenty Eight (28) Invitations for Bid were mailed and six (6) responses were received. The bid from Affordable Auto and Truck Glass was deemed to be the most responsive and responsible bidder who bidded on all items and offered the highest average total percentage discount of all the items. The Departments of General Services Administration and Fire -Rescue require these services in order to provide installation and glass replacement on a variety of city vehicles on an as needed basis. FISCAL IMPACT: NONE CAG/FKR/AJM/nbd 02. 952 1. Department Budgetary Impact Analysis GSA & FIRE -RESCUE 2. Agenda Item # (if available) Division FLEET MANAGEMENT 3. Title and brief description of legislation or attach ordinance/resolution: AUTOMOTIVE AND GLASS REPLACEMENT 4. _ Is this item related to revenue? NO: xx YES of yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code ** Minor Obj. Code Amount $ NO: Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred froul the following line items: 7. Any additional comments? ** GSA: Light Fleet Division - 503001.420905.6.670 ($10,000) (FY'03) A• Heavy Fleet Division - 509000.420901.6.670 ($10,000) FY FIRE -RESCUE - 001000.280601.6.670 ($ 5,000) (FYT03) Approved b 8. 2 �,�10�Z OZ � Departm t P' r eaignee Date FOR DEPARX4WNT OF MANAGEMENT AND BUDGET USE O Y Verified by: Verified b : Gv Department of Management and Budget Director/Designee Budget Analyst Date Date 02— BID AWARD RECOMMENDATION FOR?JUL _ 2 Pik : pCi BID NUMBER: 01-02-155 COMMODITY/SERVICE: 060-57 Auto/Truck G Re01acement': ,, ;,j DEPARTMENT/DIVISION: GSA/ Fleet, Fire -Rescue, Police TERM OF CONTRACT: One Year with OTR for Two Additional One -Year Periods NUMBER OF BIDS DISTRIBUTED: 28 NUMBER OF BIDS RECEIVED: 6 METHOD OF AWARD The contract will be awarded to the most responsive and responsible bidder who bids on all items and who offers the highest average total percentage discount of all the items . RECOMMENDED VENDOR(S): Affordable Auto & Truck Glass MINORITY/LOCATION STATUS: CONTRACT VALUE: Hispanic/Dade $25,000 TOTAL: $25,000 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION:~ The Departments of General_ Services Administration and Fire -Rescue require these services in order to provide installation and glass replacement on a variety of city vehicles on an as needed basis. 'This contract is for the initial term of one 1 year with the option to extend for two (2) additional one (1) year periods. ACCOUNT CODE(S): 503001.420905.6.670 GSA (Light Fleet Section) ($.10, 92LFY' 03) 509000.420901.6.670 GSA (Heavy Fleet Section) ($10,000XFY'03) 001000.280601.6.670 Fire -Rescue ($ 5,000)(FY'03) DEPARTMENT APPROVAL: BUDGET REVIEW APP AL: P C G APP DePartmen /Desi e Marcelo Penha, Actin Director Ju S. Carter, Dire r gc►_g Gv OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: SIDAWARDRECOMFORM 2- 9� J41-31-02 09:02am From- 0- — N BILD YTEM: T-746 P-001/001 F-398 CITY OF MIAMY OF THE CITY CLERK ,BID SECURMTY LIST GLASS REPLACE f NT._A.UTOMOTIVE AND TRUCK BID NO: 01-02-155 DATE BID OPENED: MONDAY. JUNE 10, 2002 TIM: 10:00 AM BIDDER TOTAL BID BID BONDER) AMOUNT CAS>EH S CHECK S & I AUTO GLASS INC_ See Attached Bid 5 DOIll C AFFORDABLE AUTO & TRUCK GLASS s " " , i 5 ani C SUNSHINE AUTO GLASS " " " �i Gtfl � G BELLO AUTO TRUCK GLASS INC " 5 QnG � CHARLIE 7S AUTO GLASS " " Lo PLAZA AUTO GLASS, INC. i5oan;C. NO BID: PAINT -N -MOTION SAFELITE GLASS CORP. ml of%Ts SP --mow: m -d :.i „ •.� is S• SS rrtt„� m m .ras a "tu aw�received (__ 8 __ ) son Receiving Bid(s) (City Department) f Bid Opened By: City on behalf of 01'" 052 TABULATION OF BIDS AUTO AND TRUCK GLASS REPLACEMENT: BID NO. 01-02-155 Sutuldoe Awa Olus, Ina. Cka Wi Aub Glue, ke. ARcrdAk AuldTru& Dim Bdkr Aub t Tntck Gkw S l 1 Aub Gha Fka Aub Ol= 7260 SW tb Suwt 7031 SW 12 Sam 201dnd A. 1231 SW 12 Coot 19017 NW 33 Ct 6030 S. Dino Hwy Miami, FL 22144 Miami, FL ))166 Mimi amb, FL 33139 Muni, FL ))I)5 Opibdq FL 32055 So. Muni, FL )) III L.c.MWnle DddFmW. HiW..Tw a L__w4s Wani DsddHispnie DaddlliWni 11111 Fw I_ Dhnuol Emmisn Dhauat Iwmftn Dived [ersenaet Dlarot Faa+bae obm,l I Aub Olin ' Wudbidd 82 % oGNAGS 66 % oRNAGS 65.0 % WNAGS SO % oONAOS 67.5 % o1fNAOS $6.3 % of NAGS (173 fld hbw) Gimud s: Ufall 0 PFO. LOF,CARLrrB,MOPAR 1 Yea OEM. PFO, LOF,CARUM I Yea FFG. L)F.CARLITE. 90 Dry. PPO. Pilkityton 1 Yea OEM,I.OF.pFO 1 Y_MamfiawaArad IAF.WG,MOPARCARLrI'E„ 2 AubOlw Tempered, Dow Wudaw MOFARFORD MOFAR,SECURrtY GUARDIAN, CRINAM EX NON- A % o1fNAGS 65.0 % oeNAOS 30 % oRNAGS 65 % oDNAGS 56.S % aKNAGS ( RESPONSIVE ManuhekualBrad PPO. I Yea OEM. PPO, L)P.CARLrrE. I Yea PPO, LOF,CARLITE. 90 Drys PPO, Filkin6mrt I Y_I OEM.LOF.ppO Yea LOF.PPO.MOFARCARLITF„ 2 Aub Gia Terrp—L R— Window S MOFARFORD MOPARSECURITY GUARDIAN, CRDSAMEX 56 % of NAGS 630 % oBNAGS 30 % WNAGS 65 % oONAOS 56.5 % WNAGS l Q.—Aw: M_rwk.dBrad Ufts FPO. - 1 Ym OEM. FPO. LOF,CARLRE. I Year - FPO. LOF,CARLnT, 90 Drys FPO. Pida sw 1 Yr OEM,LOF,PPO I Ym MOPAILFORO MOPAR.SECURrrY LIXI'MMOPARCARLIM 6 Aub OlmtasOad, Vat Window % of NAGS 6$.0 % o1fNAOS 30 .,% oRNAGS 63 % WNAGS GUARAN.CRINAMEX DI56 $61 % WNAOS Ou.mmu: MWAdbdaa/Brad 1116) NOW ppo. RESPONSIVE I Yur I Yr w 100 miho 90 Days - 1 Yea I Ys OEM, FPO• LOF,CARLITB, PPO. UW CARLIIE, PPG. Filki.0- OEM,LOF,PPG LOF,PPO.MOPARCARLITB„ 5 Tack Olm wil"Wd MOFARFORD MOPARSECURRY GUARDIAN,CRDUIMEX S 66 % oONAOS 650 % oBNAGS 30 % oONAGS 65 % oBNAOS 56.1 % ofFNAOS l Ouaatu: 1 Yea 1 Yea 90 Drys 1 Yea 1 Yee Mimlled tseAk-1 FIG. OEM, FPO. LOF,CARLITE. PPO, LOF.CARLrrE. PFO, PilkirWw OEM,LOF,PPO LOF,FPG.MOPARCARIITE„ 6 Tnrek Gkm Teapered Dow Window MOPARFORD MOPAR.SECURrTY GUARDIAN, CRINAMEX s SS % oeNAGS 650 % oBNAGS 50 % o1fNAOS 62 % o1fNAGS 56.5 % dFNAOS Owma Ma Ab.w",i I Uka n0. I Yea OEM, PPG• LOF,CARLITE. I Yea FIG. LOF,CARLrrF, 90 Days PPO, Pilkington 1 Yur OEM.LOF.PIG 1 Ypr LOF,PPG.MOPARCARLITE„ Trude CAm Tanpawk Rv Window MOPARFORD MOPARSECURITY GUARDIAN'CRINAMEX7 Ss % oBNAGS 63.0 % of NAGS 30 % of NAGS 62 % ofrNAGS 56.1 % oRNAGS Otoradu: Ma.ufac waft-- Lao NOW 1 Yea I Yea 90 Dry. I Ys 1 Ym • RESPONSIVE OEM. PPO, LOF,CARLITE, FPO. LOF,CARLIfE, FIG. FilkinRbo OEM,LOF.PIG LOF,PPO.MOPAR.CARLITB, P Tads Oka T.mpwd. Van Window MOPARFORD MOPARSECURrrY OUARDIAN•CRMAMRX 56 % oONAGS 610 % o1fNAGS _ $0 % oBNAGS 62 % oRNAOS 56.5 % oRNAOS Owratw: Msnuf.ckrwAk d UIW PPO. I Yea OEM. FIG. L)F,CARLIIE, 1 Yea PPG. LOF.CARLITE, 90 Dry. FPO. PilkittRlon 1 Ys OEM,I.OF,PFO 1 Yew LOP.PPO,MOPAII.CARLffIL 9 Pryleda 5166 Fant ad Side Window WA- % of NAGS MOPARFORO WA MOPAR,SECURTfY GUARDIAN, CRINAMEX % WNAGS WA % OF NAGS 30 % fNAGS 50 % oeNAGS 56.3 % NNAGS (SI0Sq.Fl+S20fldhbwrw) (313SincluditgkbwiuWhd) (SIO00%Ft•Lari ate0 Otammtw: Mamhawal&ad 1.i166tst6 1 Year FPO. LOF. Vie—, Oudin I Ys PIG. LOF,CARLrFE, 90 Drys FPO. PiBtia{bn 1 Ys OEM,I.UF,PPO 1 Yea LOFFFG,MOPARCARLffL 10 Pgk.,W S46EG From ad Side Window N/A- % oRNAGS WA % WNAGS MOPAR,SECURIfY GUARDIAN, CRINAMEX WA % o1fNAGS SO % oVNAGS 50 % oONAGS S6.5 % 'y (SI0Sq.FY+S20fldl"rw) (SI3Sk.Wi%&Awi l.Ikd) ($10.00 Sq. F6L—kow) Oorrtw: LR6Pnt6 1 Yea Lft Bbnk 90 Dry. 1 Y_ 1 Yw e,oPrepred by Terry By - 4;f Approval: JIM Dincrinfive Mnufanur/Brrd 11 1 T. Wmeim 11 Cram-Pnnab side window G—ste: Mrmfacmrr/Brnd 12 I.M.T. Warrior l Cram-Rearcab window Guradee: Mrrf..tx-A3rrrd Il Elgin Pdim Swaps -fart. side&rerwindew Guareeme: Manufect—ill'ard le Petersen Cranes-r—kWet"A—indow Gurarda: M—fact—Reed Response The After Rseelpl etP.O.: Prepared by Terry Bymes 8113102 Sndrine Auto Gkw, Im. 7340 SW 11A Surd Mimi, FL 33166 I.onUNitprnic Perte.lan Dism"I WA- % oRNAGS i10 Sq. Ft a 52011at I.bor role) N/A • % off NAGS 110 Sq. Ft «520 Rat lobar reel N/A. % ort NAGS 110 Sq. Ft a S20 Re labor role) N/Aa % WNAGS tl0 Sq. Ft ♦ S20 Rr bba ren) Tbese windows are m v.il.bk from NAGS they od b be"b rise Ram mined glm. Day I.b:—mspe.dn due N ,or quoting properly TABULATION OF BIDS AUTO AND TRUCK GLASS REPLACEMENT: BID NO. 01-02-155 Owdids Ano G1.w 1m 7051 SW 12 Street Mimi, FL331te DddFamd. Pem.bae dowel PPO, LOP, Vinton, Guardian N/A % of NAGS (5134 includi.S labor imW l d) 1 Y— PPO. LOW, Viracaq Guardian N/A % WNAGS (S 140 including I■bw imnlled) 1 Yee, PPG. LOP, Viramn, Guardia WA % oRNAGS (11165 including labw imWled) I Year PPO, LOP, Vi.-% Guardian Pre,d-5225,Side-Si40.Top-S161,Rar-5175 OW n . inedkd 1 Yee PPO, LOP, Vinton, Guardian Nan ARordd* Aub/rnmk GIm 9el10 AYb A Trunk Glm 201drd Ave. 1231 SW 12 Cour Miami Beach, FL 33139 Mimi, FL 77135 Hispni Ah& Loc"npnic Pare. 1—Di.ew.t PPO, LOP P— 1— PPG, Pilki.Ipen N/A % oNNAGS 50 % oRNAGS (SIo00Sq. Ft-Lamimted) S6.S SL oHNAGS 1 Yer 90 Day. PPO, LOP PPO, Pilkingm . N/A % o1rNAGS 50 % oHNAGS (11000 Sq. Ft-t—imed) 56.5 % oRNAGS 1 Yee, 90 Day. PPG, LOP PPG, Pilkington N/A % oRNAGS 50 % c1FNAGS (110.00 Sq. Ft-Lmimud) 56.5 % oNNAGS 1 Year 90 D.Y. PPO, LOF PPG, Pilkington (SI0.00Sq. Ft-Laminrd) 50 % WNAGS 1 Yee�90 Day. PPO, LOF PPG, Pilkingbn Day 11 Dry Sl1 Aub Glm Pon Aub Glm 19017 NW 53 CL 6050 S. pixie Hwy Opetwk., FL 11055 So. Mimi, FL 33143 DodelHitpnie Dodd%pnie Pene.t.n Distoeot IEM i. LOF,PPO,MOPAR.CARLf 1F- GUARDIAN, CRINAMEX 50 % oRNAGS S6.S SL oHNAGS Your 1 Yer 1EM LOUPG,MOPAR.CARLR$, GUARDIAN, CRINAMEX 50 % WNAGS 56.5 % oRNAGS Year I Y— ,EM L.IF,PPG,MOPAR.CARWfrE„ GUARDIAN, CRDIAMEX 50 % oRNAGS 56.5 % oNNAGS Yew I Your 'EM L0F,PPGX0PAR,CARLffL GUARDIAN, CRINAMFX 50 % oIfNAGS 56.5 % oHNAGS Year Fla) Lrnirrated Glut - 1112.00% SEM $45.00 ineYlein Li - 1 Day 1/ Han U Approval: Depatbnetd DlreclorMasgtlee