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Home My WebLink AboutR-02-0951J-02-760 9/4/02 RESOLUTION NO. 02— 9 51 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SIRCHIE FINGER PRINT LABORATORIES, INC., VEHICLE DIVISION FOR THE ACQUISITION AND DELIVERY OF ONE CUSTOM -MANUFACTURED, HEAVY-DUTY CRIME SCENE EVIDENCE COLLECTION VEHICLE FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, TO BE USED BY THE POLICE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $124,329; ALLOCATING FUNDS FROM THE MIAMI POLICE DEPARTMENT, LAW ENFORCEMENT BLOCK GRANT VI, ACCOUNT CODE NO. 142023.290537.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Sirchie Finger Print Laboratories, Inc., Vehicle Division, the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 01-02-154R, for the acquisition and delivery of one custom -manufactured, heavy-duty crime scene evidence collection vehicle, for the Department of General Services Administration, to be used by the Police Department, in an amount not to exceed $124,329, is accepted, CITY C MEETIM S P P 1 1 2002 Resolution W. 02- 9 5 1 with funds allocated from the Miami Police Department, Law Enforcement Block Grant VI, Account Code No. 142023.290537.6.840. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 11th day of September 2002. ATTEST: PRISCILLA A. THOMPSON CITY CLERK CORRECTNESS &/ ATTORNEY 6513:LB:BSS �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 951 A=5 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: AUG ? 7 M2 FILE: of the City Commission SUBJECT: Resolution Authorizing Purchase and Delivery of One (1) Crime Scene Evidence FROM REFERENCES: Collection Vehicle G' ez ENCLOSURES: City Manag RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Sirchie longer Print Laboratories, Inc. — Vehicle Division, a Non-Local/Non- Minority vendor, located at 612 Gravelly Hollow Rd., Medford, New Jersey 08055 for the purchase and delivery of one (1) complete, fully -functional custom manufactured heavy-duty Crime Scene Evidence Collection Vehicle for the Department of General Services Administration, to be used by the Miami Police Department, in an amount not to exceed $124,329. Funding is available from the Miami Police Department, Law Enforcement Block Grant VI, Account Code No. 142023.290537.6.840. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 01-02-154R. Eight (8) invitations for bid were mailed and three (3) responses were received. The bid from Sirchie Finger Print Laboratories, Inc. — Vehicle Division was deemed the lowest responsive and responsible bidder, meeting specifications. The purchase of a Crime Scene Evidence -Collection Vehicle is being requested in order to replace the older and outdated vehicle that has been in service approximately since 1985. The Crime Scene Evidence Collection Vehicle will also serve the Crime Investigation Unit of the Miami Police Department as a mobile forensic platform to secure, process and examine evidence at large scenes with the assistance of the various pieces of equipment. Scenes that entail several days of processing or numerous articles of evidentiary value can be maintained, examined and secured within this vehicle and its components. FISCAL IMPACT: NONE CAG/FKR/C)0M/nbd 02- 951 Budgetary Impact Analysis 1. Department General Services Administrabfffiion Miami Police Department 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Purchase and Delivery of One (1) Crime Evidence Collection Vehicle 4. _ Is this item related to revenue? NO: xx YES of yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: 21L Index Code 290537 Minor Obi. Code 840 Amount $124,329 NO: ____ Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item .$ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: 7. Any additional comments? Miami Police Department, Law Enforcement Block Grant VI Account Code No. 142023.290537.6.840 Approved by: 8. W Departm Fire tor/Designee FOR Verified by: Department of Management and Budget Director/Designee Date Budget Analyst Date 02-- 951 ACTION ACCOUNT NUM$ER ACCOUNT NAME TOTAL Index/Minor Ob'ect/Pr 'ect No. From g To $ 7. Any additional comments? Miami Police Department, Law Enforcement Block Grant VI Account Code No. 142023.290537.6.840 Approved by: 8. W Departm Fire tor/Designee FOR Verified by: Department of Management and Budget Director/Designee Date Budget Analyst Date 02-- 951 BID AWARD RECOMMENDATION FORM BID NUMBER: 01-02-154R COMMODITY/SERVICE: DEPARTMENT/DIVISION: GSA /Police CRIME SCENE EVIDENCE COLLECTION VEHICLE TERM OF CONTRACT: SINGLE PURCHASE NUMBER OF BIDS DISTRIBUTED: S NUMBER OF BIDS RECEIVED: 3 METHOD OF AWARD Lowest responsive and responsible bidder meeting Specifications. RECOMMENDED VENDOR(S): MINORITY/LOCATION STATUS: CONTRACT VALUE: Sirchie Finger Print Laboratories.. Non-Minority/Non-Local $124,329.00 TOTAL: . $124,329.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: For the purchase and delivery of one (1) complete, fully functional custom manufactured heavy-duty Crime Scene Evidence Collection Vehicle to be used by the Miami Police Department. This will serve as a mass arrest platform as well as a mobile forensic platform to secure, process and examine evidence at large scenes. ACCOUNT CODE(S): Miami Police Department, Law Enforcement Block Grant VI Account No. 142023. .6.840 DEPARTMENT APPROV3-1: • w, T. WIWIn OTHER FUNDING APPROVALS, IF APPLICABLE: .1 7 BUDGET REVIEW APPROVAL: Marcelo Penha, Acting Director APPROVAL: 02— 951 VENDORS: ITEM DESCRIPTION EST. QTY. 1 New Complete Crime Scene Evidence 1 EA Collection Vehicle designed and built per Specifications Manufacturer/Model No. Std. Warranty -Chassis Std. Warranty -Body Model Year Options: a Pre and Final Inspection Travel Expense b Delivery: c Additional Information: Total Cost: f+u Prepared by TERRY BYRNES, 6/07/02 BID N0._01 -02-154R CRIME SCENE EVIDENCE COLLECTION VEHICLE TABULATION 31rchie Laboratory-Vehi 612 Gravelly Hollow Rd. Medford, NJ 08055 Non-local/Non-Minority PRICE $ 121,329.00 11 Ford, E-450 3 Yr., 36,000 Mile 5 Yr. Limited Warranty on Supreme Body Co. $ 3,000.00 1 5 6 Months 2 Yr. Limited Warranty on Conversion by Sirchie $ 124,329.00 Pride Enterprises Clegg Industries 3850 Tiger Bay Rd. 808 Bobwhite Rd. Daytona Beach, FL 32124 Victoria, TX 77905 Non-Local/Non-Minority Non-Local/Non-Minority PRICEPRICE $ 129,000.00 $ 149,535.00 Ford, E-450 Ford, E450 3 Yr., 36,000 Mile 3 Yr., 36,000 Mile 2 Years 1 2002 2002 $ 1,000.00 $ 4,950.00 6 Months 5 Months 3 Yr., 36,000 Mile Warranty, Parts & Labor on 1 Year Warranty on Equipment and Labor Chassis and 2 Yrs. On Equipment $ 130,000.00 $ 154,485,00 Approval CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: - PRIME SCENE EVIDENCE r_01 i ECTION VEHICI E BID NO: Q1 _(12_ 154.R DATE BID(S) OPENED: MUM, .111NF 1, 2.002 TIME 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK. PRIDE ENTERPRISES See Attached 3id O IDa t` STRIES " C� LfA/0,1 SIRCHIE FINGER PRINT LABORATORIES A6 to NO BID: LDV, IMC _ offers !-,Ora the V-n-:je=s I stec? herein f are the only apm of H -m above y Qi;£Ls E!L'L'_e toth"ss 6011citaff'"C L 1 Cmy-- are HereVy r:.. . 7 _, r--- lam.,::. • r -'� • ��,_� received '" envelops on behalf of Pers ceiving bid(s) PURCHASING DEP"T ENT � l on � L� (City Department&dt 7;L (Date) SIGNED: y Clerk