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HomeMy WebLinkAboutR-02-0940J-02-650 7/17/02 RESOLUTION NO. 02- 940 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND ACCEPTING THE BID OF ADVANCED ROOFING, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, PURSUANT TO INVITATION FOR INFORMAL BIDS, DATED NOVEMBER 29, 2001, FOR THE PROJECT ENTITLED "ALLAPATTAH ELDERLY CENTER - ROOF REPLACEMENT PROJECT B-6380", IN THE AMOUNT OF $113,070; ALLOCATING FUNDS FROM PROJECT NOS. 331414 AND 331362, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCES, AS AMENDED, IN THE AMOUNT OF $113,070 FOR THE CONTRACT COSTS AND $2,820 FOR EXPENSES, FOR AN ESTIMATED TOTAL COST OF $115,890; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th$) affirmative vote of the City Commission, the City Manager's finding of an Emergency, waiving the requirements for competitive sealed bidding procedures and accepting the bid of Advanced Roofing, Inc., the CITY C MEETI x . 7 2002 i,..s,, ution lie. 02.... ......... 4► lowest responsive and responsible bidder, pursuant to Invitation for Informal Bids, dated November 29, 2001, for the project entitled "Allapattah Elderly Center - Roof Replacement Project B-6380", in the amount of $113,070, for the total bid of the proposal, is ratified, approved and confirmed. Section 2. The total estimated project costs of $115,890 are allocated from Project Nos. 331414 and 331362, as appropriated by the Annual Appropriations and Capital Improvements Projects Ordinances, as amended. Total project costs consist of $113,070 for contract costs and $2,820 for estimated expenses incurred by the City. Section 3. The City Manager is authorizedll to execute an agreement, in a form acceptable to the City Attorney, with Advanced Roofing, Inc. for the project. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor .2/ 1/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 21 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 02— 940 PASSED AND ADOPTED this 22nd day of August , 2002. ATTEST: 6L� -�2- 3-�� �-- PRISCILLA A. THOMPSON CITY CLERK 114"TV J V 11Jtittz u uv ATTORNEY 4w' W6336:tr:LB Flln�EL A. DIAZ, O. "��Ul riva CORRECTNESS Page 3 of 3 02— 940 CITY OF MIAMI, FLORIDA 29 INTER -OFFICE MEMORANDUM TO: DATE :J�fL FILE : The Honorable Mayor and Members of the City Commission SUBJECT: RESOLUTION Ratifying Emergency Finding / Allapattah Elderly Center / FROM: REFERENCEPof Replacement Project, B-6380 enez City Manag ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution, ratifying, approving and confirming the City Manager's finding of an Emergency, waiving the requirements for competitive bidding procedures, and awarding a contract to ADVANCED ROOFING, INC., a non -local, non -minority controlled corporation, located at 4345 NE 12 Terrace, Fort Lauderdale, FL, whose principal is Robert P. Kornahrens, President, for the project entitled Allapattah Elderly Center — Roof Replacement Project, B-6380. The total cost for this project is $115,890, consisting of $113,070 total bid and $2,820 for the City's portion. JUSTIFICATION For over seven years, the Allapattah Elderly Center has had roof leak problems, which were never properly repaired. Consequently, the building has suffered from extensive water damage. The water leaks were caused by roof flashing problems, leakage through A/C ductwork and poor A/C equipment installation, and cracks in parapet stucco. A complete roof condition survey was made by a roofing consultant, IRT. There are seven separate roof areas with extensive parapet walls and flashings damage. The roof replacement work consists of a complete new modified bitumen roofing installation, including all new flashings, roof insulation where necessary and membrane water proofing of parapet walls. The work also includes re -installing all roof top A/C equipment to Code, replacing and waterproofing all roof —top A/C ductwork, installing new equipment curbs and standings, and installing A/C electrical to Code. Funds to cover the work are in place under CIP Nos. 331414 and 331362. FISCAL IMPACT: NONE - Budgeted Item rKl*R,/JJ/MV <;Uq CAG C/O/,7 Allapattah Elderly Center -Roof Replacement B6380 02- 940 B ' getary Impact Analysis 1. Department IJV e—� Division-- 2. ivision 2. Agenda Item # (if available) '-- 3. Title,=4 brief description of legislation or attach ordin resolution 4. Is this item related to revenue? NO: "S (Ifyes, skip to item #7.) 5. Are there ;;e�ffi�,cient funds in Line Item? YES: 'Index Code Minor Obj. Code Amount NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ 7. C„fGd-iwnt Rinric will he tmneferrM frnm the fnllnwinn line items - ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ From $ From $ To $ Any additional comments? �y \ • .� oL �- '1 1'j'J ..;, z h \ �z- c�o.n. , w.i..`- C t- 1 t 3 (� l J CES 5 c �- Department of Management and budget Budget Analyst Budget Analyst Director/Designee /4, /� /A 61r �-0 n �f �t� -4ef C;-5 8. — 6u L el c C T 33 (-j 1-,4 ei e r t,- cu. -A 7;:7- l Ap ov by: APrV artoieat Director Date FOR DEPARTMENT OF A ET USE ONLY Verified by: I Transfer done by: Department of Management and budget Budget Analyst Budget Analyst Director/Designee /4, /� /A 61r �-0 RCVD MAY 29'02 CITY OF MIAMI, FLORIDA CITY MANAGERS OFFICEINTER-OFFICE MEMORANDUM p? 41 -4 AM 9: 4 P TO: Carlos A. Gimenez . City Manager FROM: John H. Jac n, Director Public Works Department DATE: May 24, 2002 FILE: SUBJECT: Revision to Emergency Finding for the Allapattah Elderly Center - REFERENCES: Roof Replacement, Project No. B-6380 ENCLOSURES: This memorandum serves to request your approval to amend the funding source and the Capital Improvement Project (CIP) number for the previously approved (1/2/01) Emergency Purchase of the Roof Replacement at the Allapattah Elderly Center located at 2237 NW North River Drive, Miami, Florida. The project was previously going to be done under CIP No. 331362 utilizing Community Development (CDBG) funding. This was changed in the latest Appropriation Ordinance No. 12199 for budgetary purposes to CIP No. 331414 and the sum of $114,000 was appropriated as a "Contribution from the General Fund". Your approval is needed in order to prepare a purchase order for making payment to the roofing contractor, Advanced Roofing, Inc. The roof replacement work is nearing completion under a contract in the amount of $113,070. CIP Approved Department of Management & WNW, i City Manager ti VKtHRAIP/df c: Laura Billberry, Director, Asset Management Allan Poms, Chief Architect, Public Works Department Date: 3 Date: �v CAMyDirectorywP-ALLAPATTAH ELDERLY B-6380.doc 940 d2- TO Carlos A. Gimenez City Manager t FROM: Lads Billberry, Director Office of Asset Man CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : January 2, 2001 SUBJECT Emergency Purchase of Roof Replacement, A/C And Exterior Painting REFERENCES: ENCLOSURES: FILE: This memorandum serves to request your approval to amend the funding source and project number for the emergency purchase of roof replacement at the Allapattah Elderly Center located at 2257 NW North River Drive, Miami, Florida. Recently you authorized the acquisition of this roof replacement on an emergency basis. A copy of your approval is attached hereto for reference. We would like to amend the funding at this time to be from Community Development Block Grant Funds, Project No. 331362 Curtis Park Improvements. If you have any questions, please call me at 416-1452. CIP APPROV Linda kips, Direct of Management & Budget APPRO s z, City Manager DB:LB:mEmergPurch Allap rev 02- 940 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM 00 i. , 121. TO: Carlos A. Gimenez DATE October 17, 2000 FILE: City Manager FROM: Laura BillbeDl for Office of Asset Management :E.1ECr Emergency Purchase of Roof Replacement Project No. 311016 REFERENCES - ENCLOSURES: It is respectfully requested that you designate the acquisition of services for the replacement of the roof at the Allapattah Elderly Center located at 2257 N.W. North River Drive, Miami, Florida as an emergency. The City of Miami is responsible for the maintenance, repair and replacement of this building. Currently, there are several roof leaks which cannot be reasonably repaired. This is causing additional damage to the interior of the premises and poses a liability to the elderly using the premises. The estimated cost to replace this roof including the acquisition of services related to lifting the air conditioning units for the purpose of performing the roof replacement is $60,000. Due to the continued use of the facility during the roof replacement, an additional $4,500 may be needed for the rental of portable air conditioning units in the event the existing a/c units must be displaced for an extended period of time during the roof replacement. It should be noted that these conditions were caused by Hurricane Irene. We have placed a claim with the City's insurance company, but to date, the City has not received money to cover the cost of this roof replacement. It is requested that you declare the roof replacement and the acquisition of services related to lifting the air conditioning units for the purpose of performing the roof replacement, if necessary, as an emergency in order to reduce the City's liability. Ordinance No. 11969 appropriated funds in the amount of $100,000 from the FY 2000 surplus to cover the cost of this work. o- 0 If you have any questions, please call me at 416-1452. CIP G±P `Linda Has ' ' ector of M ement & Budget to' IS,00 , APPROVED: Carlos ff Gimenez, Manager DB:L13:mEmergPurch Allap 02- 940 FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 5 1 28 1 2002 JOB NUMBER: B-6380 PROJECT NAME: ALLAPATTAH ELDERLY CENTER - ROOF REPLACEMENT CIP NUMBER: 331362 & 331414 LOCATION: 2257 NW NORHT RIVER DRIVE, MIAMI FLORIDA OTHER TYPE: PROJECT MANAGER r EXT. No.: ALLAN POMS - 12451 MANNY VEGA - 1213 FEDERAL (C.D.B.G.): ASSOCIATED DEPARTMENT: ASSET MANAGEMENT k S.N.P.B. �r�J ASSESSABLE: u EMERGENCY: COMMISSIONER DISTRICT: 1 BID REQUEST: FORMAL = INFORMAL _ RESOLUTION No.: DESCRIPTION: The project consists of, but is not limited to, the fumishing. materials, equipment and supervision necessary to remove the wdsting roofing systems and to install a new modified bitumen roofs stem, as specified. complete with all new flashings, counterflashin s, pitch pans, scuppers, downspouts, and roofing acessories. The work includes repair and waterproofing, the membrane flashing and metal cap on the parapel walls, pitching of light vA ht concrete and replace of damaged sheathing. as necessary, and all related work necessary for a cam to roof installation, as indicated in the drawings, s & (cations and bidding documents. IlF NECEUArn, coNnNM ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS COST OUTSIDE COST (% OF CONST. COST) ADVERTISING E (E) OUTSIDE DESIGN S 1,890.00 TESTINGS / SURVEY / PLAT $ (E) $ (E) P.W. DESIGN 3 BID DOCUMENTS E 465.00 x' CONSTRUCTION $ 113,070.00 (BID) CONSTRUCTION ADMINISTRATION S 465.00 % OTHER: $ (E) $ (E) X (E) . ESTIMATE TOTAL S 115,890.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST 5 50,000.00 CONTRACTOR'S INFORMATION: CLASS: NON - MINORITY _ TYPE OF WORK: Roofing repairs and replacement MINORITY © �F YEARS OF ESTABLISHMENT: 18 Years LICENSE GC -0024413 NAME: Advanced Roffing , Inc. TELEPHONE: 954 522-6868 _ ADDRESS: 4345 NE 12th Terrace CITY, STATE, ZIP: Ft Lauderdale, Florida 33334 CLASS: J = JOINT P = PRIME S = SUB ahmns r Stokes MINIT'/ B =BLACK H =HISPANIC F =FEMALE CONTACT PERSON: Robert P. KomDaniel SUB -CONTRACTORS: NAMES: COPIES: ASSISTANT DIRECTORS, COSTANALYSIS, FILE, ASSGGIATED DEPT, CIP MANAGER 02- 940 INFORMAL BID ALLAPATTAH ELDERLY CENTER - ROOF REPLACEMENT Project Number: B-6380 CIP Number: 331362 Project Manager: ALLAN POMS / MANNY VEGA Date: 11 / 29/ 2001 Person who received the bids: ALLAN POMS / MANNY VEGA Received at: DEPARTMENT OF PUBLIC WORKS Construction Estimate = $ 50,000.00 Time: 10:30 a.m. BIDDER ADVANCED ROOFING, INC. EDFM CORP. FLORIDA ROOF TECH CORP UNLIMITED ROOFING SERVICES ADDRESS 4345 NE 12TH TERRACE 1022 NW 54th STREET 2730 W 78th STREET 1824 NW 21ST TERRACE FT. LAUDERDALE, FLORIDA 33334 MIAMI, FLORIDA 33127 MIAMI, FLORIDA 33016 MIAMI, FLORIDA 33142 BID BOND AMOUNT 5% 5^r $5,600.00 CHECK 10% IRREGULARITIES C C MINORITY OWNED N/A N/A N/A N/A ITEM No. DESCRIPTION UNIT UNIT UNIT UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL TOTAL BASE BID: 1 TIIROUGIII 6 =113,070.00 $ 105,218.00 ;141,000.00 :137,600.00 1 Remove existing roofing systems from the entire building $ 68,950.00 $ 60,468.00 $ 86,344.83 $ 83,000.00 roof area except for North and Southwest roof areas and install a new modified bitumen roof system. 2 Remove the existing roofing system from the North and $ 26,875.00 $ 23,850.00 $ 25,655.17 $ 31,000.00 Southwest roof areas and install a new modified bitumen roof system. 3 Remove existing A/C ducts and install new A/C ducts $ 5,045.00 $ 7,500.00 $ 9,100.00 $ 12,500.00 (3 pairs of Supply & Return ) 4 Install approximately 200.00 Sq.Ft. of 5/8 " plywood roof $ 3.50 $ 700.00 $ 4.50 $ 900.00 $ 2.00 $ 400.00 $ 2.50 $ 500.00 sheathing to replace damaged sheathing. 5 Remove and restore approximately 100 CuTI.deteriorated $ 15.00 $ 1,500.00 $ 25.00 $ 2,500.00 $ 95.00 $ 9,500.00 $ 5.00 $ 500.00 light weight concrete. 6 Special Provisions ( Cash Allowance) $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT THE A -- No Power - of - Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM ADVANCED ROOFING, INC. B -- No Affidavit as to Capital & Surplus of Bonding Company FOR THE TOTAL AMOUNT OF S 113,070.00 C -- Corrected Extensions D -- Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Incomplete Extensions It the above contractor is not the lowest bidder explain: F -- Non -responsive bid G -- Improper Bid Bond If -- No Certificate of Competency Number The lowest price bid was submitted by EDFM Corp., a General Contractor. EDFM's rooting I -- No First Source Hiring Compliance Statement sub -contractor did not meet the qualifications in the rooting specifications and was not an 1 -- No Minority Compliance Statement approved rooter by the roofing manufacturer. 'Therefore EDFM's proposal was Non Responsive K -- iplicate Bid Proposal & they cr rovide the manuf'acturer's 20 year warranty. L -- Occupational License SHEET I OF 2 G'3 INFORMAL BID ALLAPATTAH ELDERLY CL CER - ROOF REPLACEMENT Project Number: B-6380 CIP Number: 331362 Project Manager: ALLAN POMS / MANNY VEGA Date: 11 / 29 / 2001 Person who received the bids: ALLAN PDMS / MANNY VEGA Received at: DEPARTMENT OF PUBLIC WORKS Construction Estimate = $ 50,000.00 Time: 10:30 a.m. BIDDER ADVANCED ROOFING, INC. EDFM CORP. FLORIDA ROOF TECH CORP UNLIMITED ROOFING SERVICES ADDRESS 4345 NE 12TH TERRACE 1022 NW 54th STREET 2730 W 78th STREET 1824 NW 21ST TERRACE FT, LAUDERDALE, FLORIDA 33334 MIAMI, FLORIDA 33127 MIAMI, FLORIDA 33016 MIAMI, FLORIDA 33142 BID BOND AMOUNT 5% 5% $5,600.00 CHECK 10"/a IRREGULARITIES C C MINORITY OWNED N/A N/A N/A N/A ITEM No. DESCRIPTION UNIT UNIT UNIT UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL ADDITIVE ALTERNATE ITEMS: 1-3 1 Install a new A/ C support stand under one(1) existing A / C Unit For a targe Unit $ 500.00 $ 2,850.00 $ 3,000.00 $ 4,000.00 For a Small Unit 2 Install anew A / C roof curb under one(1) A/C Package Unit $ 800.00 $1,500.00 $ 2,190.00 $ 1,500.00 $ 1,800.00 $ 4,000.00 3 Install a new roof curb under one(1) existing exhaust fan $ 425.00 $ 800.00 $850.00 $ 700.00 • IRREGULARITIES LEGEND A -- No Power -of -Attorney IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT THE B -- No Affidavit as to Capital & Surplus of Bonding Company LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM ADVANCED ROOFING, INC. C -- Corrected Extensions FOR THE TOTAL AMOUNT OF S 113,070.00 D -- Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Incomiilete Extensions F -- Non - responsive bid It the above contractor is not the lowest bidder explain: G -- Improper Bid Bond the lowest price bid was submitted by EDW Corp., a General Contractor. EDt'M's rooting It -- No Certificate of Competency Number sub -contractor did not meet the qualifications in the rooting specifications and 1 -- No First Source Hiring Compliance Statement was not an approved rooter by the rooting manufacturer. 'Therefore EDFM's proposal was Non Responsive 1 •- No Minority Compliance Statement & they can not provide the manufacturer's 20 year warranty. K -- No Duplicate Bid Proposal L -- No City Occupational License SHEET 2 OF 2 R