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Home My WebLink AboutR-02-0894J-02-675 7/16/02 02— 8 9 4 RESOLUTION NO. ,t. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOURTH -FIFTHS (4/5TIS ) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND ACCEPTING THE BID OF HARD J. CONSTRUCTION CORPORATION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, PURSUANT TO INVITATION FOR INFORMAL BIDS, DATED JUNE 7, 2002, FOR THE PROJECT ENTITLED "CITYWIDE LOCAL DRAINAGE PROJECT E-77, B-5648", IN THE AMOUNT OF $673,250; ALLOCATING FUNDS FROM PROJECT NO. 352216, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCES, AS AMENDED, IN THE AMOUNT OF $673,250 FOR THE CONTRACT COSTS AND $88,750 FOR EXPENSES, FOR A TOTAL ESTIMATED COST OF $762,000; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. By a four -fifth (4/Stns) affirmative vote of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency is ratified, approved and confirmed, the requirements for competitive sealed bidding CITY CoMasSION KEETUfG 6F J U[. 2 5 2002 Aa$atution r$o. 02- 894 procedures are waived and the bid of Hard J. Construction Corporation, the lowest responsive and responsible bidder, dated June 7, 2002, for the project entitled "Citywide Local Drainage Project E-77, B-5648", in the amount of $673,250, for the total bid of the proposal, is accepted at the price stated herein. Section 2. The total estimated project costs of $762,000 are allocated from Project No. 352216, as appropriated by the Annual Appropriations and Capital Improvements Ordinances, as amended. The total project costs consist of $673,250 for contract costs and $88,750 for estimated expenses incurred by the City. Section 3. The City Manager is authorizedll to execute an agreement, in a form acceptable to the City Attorney, with Hard J. Construction Corporation for the project. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 02- 894 PASSED AND ADOPTED this 25th day of July , 2002. ATTEST: PRI ILLA A. THOMPSON CIT CLERK W6435:tr:LB q�leu�a(" MANUEL A. DIAZ, MA NESS :/ Page 3 of 3 02- 894 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and JUL 12 2002 TO: Members of the City Commission DATE: FILE Emergency Project — SUBJECT: Citywide Local Drainage Project E-77, B-5648 ' enez City Manage REFERENCES: FROM: ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's written finding that a valid emergency exists regarding stormwater flooding at different sites throughout the City, and waiving formal competitive bidding procedures and authorizing the City Manager to accept the bid of Hard J. Construction Corporation, a non -local Black minority firm located at 99 N.W. 183 Street, Suite 108, Miami, Florida, as the lowest responsive and responsible bid in the amount of $673,250 Total Bid. The total cost of for this project is $762,000, consisting of $673,250 Total Bid and $88,750 for the City's portion. JUSTIFICATION As a result of several severe rainstorms, the City has experienced stormwater flooding at different localized sites. The magnitude of the work exceeds the construction capability of the Public Works Operations Division and the services of a private contractor are needed. The construction work must begin immediately to address the current rainy. season. In order to initiate this drainage construction as soon as possible, formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said EMERGENCY pursuant to Sections 18-83 and 18-84 of the City Code. Informal bids were obtained and a contract will be awarded to the lowest responsive and qualified bidder. All costs of this project will be funded from CIP Project No. 352216. FISCAL IMPACT None — Budgeted Item. Vk CAG/00- J J/J RA/LJ H/EE 6, 10 L 02- 894 udgetary Impact Analysis I. Department & / ale/t/<S Division i6 2. Agenda Item # (if available) 3 Title and brief description of legislation or attach ordinance/resolution: 4. Is this item related to revenue? NO: V� YES (7fyes, skip to item #7.) 5. Are there dent funds in Line Item? YES: Index Code Minor Obj. Code Amount NO: _ Complete the following questions: M 7. Source of funds: Amount budgeted in the Line Item $, Balance in Line Item $ Amount needed in the Line Item $ Al lin,- ;t6 -mc, ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Transfer done by: From $ From $ From $ To $ Any additional comments? FOJLDfkPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Transfer done by: Department of Managementd Budget Director/Designee Budget Analyst Budget Analyst V2— s94 To Carlos A. Gimenez City Manager FROM: i John H. Jacks n, Director Public Works Department CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM CITY MANAGERS OFFICE March 18, 21=, . ! ►� DATE �` �',' ,., : t;: t; 15-5648 FI SUBJECT : Emergency Finding Waiver of Formal Bids for Citywide Local Drainage Project E-77, B-5648 REFERENCES: ENCLOSURES: List of Complaints for E-77 Based on my investigation of numerous stormwater flooding complaints throughout the City, I have found that an EMERGENCY exists which justifies the selection of a contractor by informal bids. As a result of severe rainstorms, the City has experienced stormwater flooding at different localized sites. The magnitude of the work exceeds the construction capability of the Public Works Operations Division and the services of a private contractor are needed. The construction work must begin immediately at the locations listed in the Attachment to address the current rainy season. Because of the severe flooding at these locations, there is a need for extraordinary measures to expedite the installation of adequate stormwater drainage systems. In order to initiate the construction of the new stormwater drainage systems as soon as possible, formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said EMERGENCY pursuant to sections 18-83 and 18- 84 of the City Code. Informal bids shall be obtained and a contract shall be awarded to the lowest responsive and qualified bidder. All costs of this project will be funded from the CiP No. 352216. Estimated total cost for the project is $500,000.00. This action shall be ratified at the next available City Commission meeting. Approved: Marcelo Penha, Acting Directo Management & Budget Approved:- -_/GarlwA.—Gkmenez J � City ManagOr FKR/JHJ/JRA/LJH/EE Date: v i Date: i c: Frank K. Rollason, Assistant City Manager Judy S. Carter, Chief Procurement Officer, Purchasing Department Jorge R. Avino, Assistant Director, Public Works Department Leonard J. Helmers, Chief Civil Engineer, Public Works Department 02— 894 FACT SHEET DEPARTMENT OF PUBLIC WORKS SHEET i OF f DATE: 6 / 7 / 2002 JOB NUMBER: B-5648 PROJECT NAME: CITYWIDE LOCAL DRAINAGE PROJECT E-77 LOCATION: Citywide CIP NUMBER: 352216 PROJECT MANAGER/ EXT. No.: L. Helmers / E. Estevez 1217 E OTHER TYPE: FEDERAL (C.D.B.G.): - ASSOCIATED DEPARTMENT: Public Works S.N.P.B. 0 ASSESSABLE: EMERGENCY: ® COMMISSIONER DISTRICT ALL BID REQUEST: FORMAL;= INFORMAL= RESOLUTION No.: DESCRIPTION: This project consists of the design and construction of exfiltration stormwater drainage systems (french drains) with their corresponding cross drains, catch basins manholes and surface restorations at locations citywide within the street right of way. (IF NECESSARY, CONnNUE ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 1,222.00 (a) $ -- OUTSIDE DESIGN $ -- $ -- SURVEY / PLAT $ -- $ -' P.W. DESIGN & BID DOCUMENTS $ 38,400.00 (E) $ -- 6 % CONSTRUCTION $ -- $ 673,250.00 (BID) CONSTRUCTION ADMINISTRATION $ 47,128.00 (BID) S -- 7 % OTHER: TESTING $ -- (E) $ 2,000.00 (E) (a) - actual cost 13 % (E) - ESTIMATE TOTAL $ 762,000.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 640,000 CONTRACTOR'S INFORMATION: CLASS: = =P = NON - MINORITY TYPE OF WORK: RoadWay / Drainage MINORITY QB YEARS OF ESTABLISHMENT: 14Years LICENSE E-865 NAME: HARD J. CONSTRUCTION CORP. TELEPHONE: (305) 652-2098 ADDRESS: 99 N.W. 183 ST Suite 108 CITY, STATE, ZIP: Miami, Florida 33169 CLASS: J = JOINT P = PRIME S = SUB CONTACT PERSON: MacDonald Jumbo, President MINORITY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: SELF COPIES: ASSISTANT DIRECTORS, COSTANALY515, FILE. A5S0GIATE0oEPI, GIP MANAGtf1l n=v. c1- 0, _. 8:94 TABULATION ❑F BIDS FOR UIJ NU.! CITYWIDE LOCAL DRAINAGE PROJECT E-77 INFORMAL Received by the Public Works Department, City of Mloml, Florida at 11,30 A.M. on June 7, 2002 Bidder HARD J. CONSTRUCTION T.J. PAVEMENT CORP. APAC GROUP, INC. METRO EXPRESS, INC. Address 99 NW 183 ST 0108 10741 S.W. 30 ST 20030 E. OAKMONT DR 3544 S.W. 143 COURT MIAMI, FL 33169 MIAMI, FL 33165 MIAMI, FL 33015 MIAMI, FL 33175 Located in the City of Word N❑ N❑ N❑ NO Licensed t Insured as Per City Code t Metro Ord YES YES YES Y E S Bid Bond Amount B.B. 5% B.B. 57 B.B. 5% B.B. 57 ` -egularities C, H C, H city Owned YES, B YES, H YES, B YES, H TOTAL BID: THE TOTAL OF ITEMS 1 THROUGH 39 BASED ON A ONE HUNDRED AND EIGHTY (180) WORKING DAYS COMPLETION TIME, THE SUM OF $673,250,00 $694,580.00 $824,250.00 $895,100.00 IRREGULARITIES LEGEND A No Power -of -Attorney B — No Affidavit as to Capitol 6 Surplus of Bonding Company C —Corrected Extensions —Proposal THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT ED Unsigned or improperly Signed or No Corporate Seal — Incomplete Extensions (Missing Primary Office Location Form) THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS F — Non-responsive bid (Missing copy of Certificate of Competency) HARD J. CONSTRUCTI❑N CORP. IN THE AMOUNT OF $ 673,250.00 G — Improper Bid Bond FOR THE TOTAL BID, 1 H — Corrected Bid I No First Source Hiring Compliance Statement / xa~ J — No Minority Compliance Statement x K— No Duplicate Bid Proposal PAGES 1 [IF I B-5648 Prep. By- Estevez Check By - INFORMAL LOCATIONS FOR CITYWIDE LOCAL DRAINAGE PROJECT E-77, B-5648. Location 1: N.W. 5 Street between N.W. 22 and 23 Avenue -2210 N.W. 5 Street Location 2: S.E. 14 Street East of Brickell Avenue Location 3: S.W. 25 Road between S.W. 4 and 5 Avenue - 405 S.W. 25 Road Location 4: S.W. 5 Terrace between S.W. 48 and 49 Avenue - 4870 S.W. 5 Terrace Location 5: S.W. 27 Street between S.W. 31 and 32 Avenue - 3170 S.W. 27 Street Location 6: S.W. 5 Street between S.W. 14 and 15 Avenue - 1400 S.W. 5 Street Location 7: N.E. 29 Street between N.E. 2 Avenue and Miami Avenue — 35 N.E. 29 Street Location 8: S.W. 21 Street between S.W. 29 and 30 Avenue - 2961 S.W. 21 Street Location 9: 3500 Avocado Avenue Location 10: S.W. 1 Street between S.W. 25 and 26 Avenue - 2517-19 S.W. 1 Street Location 11: N.W. 3 Street between N.W. 22 and 23 Avenue - 2233 N.W. 3 Street TK#5624 Location 12: N.W. 35 Street between N.W. 8 Ave. and 8 Court - 798 N.W. 35 Street Location 13: S.W. 25 Terrace between S.W. 28 and 29 Avenue - 2828 S.W. 25 Terrace Location 14: N.W. 15 Street between N.W. 23 and 24 Avenue - 2330 N.W. 15 Street Location 15: S.W. 16 Terrace between S.W. 30 Avenue and S.W. 32 Avenue Location 16: S.W. 36 Avenue between S.W. 29 and 30 Street - 2919 S.W. 36 Avenue Location 17: N.W. 17 Street between N.W. 27 and 28 Avenue — 2744 N.W. 17 Street DAMy Documents\Drainage Complaints\E-77LOCATIONS.doc 02- 894 TO Priscilla A. Thompson City Clerk FROM: W�)v'0-6/ John H. Jac on, Director Public Works Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: June 7, 2002 FILE: SUBJECT: Request to publish Notice of Public Hearing for Waiving Formal Competitive Bid Procedures for REFERENCES: Citywide Local Drainage Project E-77, B-5648 ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to the waiving of formal competitive sealed bid procedures for the project entitled Citywide Local Drainage Project E-77, B-5648. The public hearing has been scheduled for July 25, 2002. Please charge to Index Code 319201-287. APPROVED:4�9 16�_� Elvi G. Alonso Agenda Coordinator DATE: :2 -1 2 -) Z JHJ/LH/mm c: Cost Analysis Len Heimers Central informalpackageB5648.doc 004— 89 4 CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida, on July 25 2002, at 2 a.m., in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing objections from any interested parties to the waiving of formal competitive sealed bid procedures for the project entitled CITYWIDE LOCAL DRAINAGE PROJECT E-77, B-5648. All interested persons are invited to appear and may be heard concerning the proposed sidewalk and curb improvements. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based. Priscilla A. Thompson City Clerk Miami, Florida infonnalpackageB5648.doc 1 t i p