The URL can be used to link to this page

Home My WebLink AboutR-02-0841J-02-645 7/9/02 RESOLUTION NO. 02- 8 41 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF OK FEED STORE SOUTH, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 01-02-138, DATED MAY 8, 2002, FOR THE ACQUISITION OF HORSE FEED AND SUPPLEMENTS FOR THE DEPARTMENT OF POLICE, ON A CONTRACT BASIS FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $25,103.53; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.710. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of OK Feed Store South, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 01-02-138, dated May 8, 2002, for the acquisition of horse feed and supplements for the Department of Police, on a contract basis for a period of one year, with the option to extend for two additional one-year periods, in an annual amount not to exceed $25,103.53, is accepted, with funds allocated from the Police General Operating Budget, Account Code No. 001000.290201.6.710. CITY COMOSSM YMET j i i 1 '2 5 2002 Resolution Me. 02- 841 �:: 11 PAN Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 25th day of July , 2002. 2 ?ANUEL A. DIAZ, MAYOR ATTEST: 0- PRIEWILLA A. THOMPSON CITY CLERK APPROVED.. FO AND CORRECTNESS &,, NDWO V Ir. ATTORNEY W6331:tr:LB 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 0rl? 841. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission J' RECOMMENDATION CA -2 DATE: JUL 12 2002 SUBJECT: Authorizing the Provision of Horse Feed and Supplements; Bid No. 01-02-138 REFERENCES: ENCLOSURES: FILE: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of OK Feed Store South, Inc., a Non-Minority/Miami-Dade County vendor, located at 22801 S.W. 177 Avenue, Miami, Florida 33170, for the provision of horse feed and supplements, for the Department of Police, for a one (1) year period with the option to extend for two (2) additional one (1) year periods, in an annual amount not to exceed $25,103.53. Funding is available from the Department of Police General Operating Budget, Account Code No. 001000.290201.6.710. BACKGROUND The Police Department is responsible for maintaining and caring for eighteen (18) police horses within the Mounted Unit. The requested feed and supplements are necessary to maintain the proper diet for the continued good health and physical condition of each horse. The Department of Police has analyzed the bids received pursuant to Bid No. 01-02-138 for the provision of horse feed and supplements. Thirteen (13) invitations for bid were mailed and one (1) response was received. OK Feed Store South, Inc., submitted the only responsible and responsive bid and is, therefore, recommended for the award. FISCAL IMPACT: NONE — BUDGETED ITEM 02- 841 1. Department POLICE �1i OF ty * 1■{{{{ {NTE{ * ,�I Budgetary Impact Analysis 2. Agenda Item # (if available) Division ADMINISTRATION 3. Title and brief description of legislation or attach ordinance/resolution: Resolution to accept the bid of OK Feed Store South, Inc., for the provision of horse feed and supplements, for a one (1) year period with the option to extend for two (2) additional one year periods, in an annual amount not to exceed $25,103.53. 4. Is this item related to revenue? NO: XXX YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: XXX Index Code 290201 Minor Obj. Code 710 Amount $25,103.53 NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ 571 ?9-5 Balance in Line Item $ /9i 7DS• 0 l Amount needed in the Line Item $ S► 3 6,7• Of Y&14.5 ) Sufficient funds will be transferred from the following line items: �4 6xirt5 June 1, 2XZ 7. ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Transfer done by: From $ From $ From $ To $ Any additional comments? 8. App ov by: Department Director esignee OSv� ate FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified Verified by: Transfer done by: Budget Analyst D artm anage ent and BudAt Budget Analyst Director/Designee Date L Date &1101&k Date 02-. 841 BID AWARD RECOMMENDATION FORM BID NUMBER: 01-02-138 COMMODITY/SERVICE: HORSE FEED AND SUPPLEMENTS DEPARTMENT/DIVISION: Police TERM OF CONTRACT: Contract for one year with OTR for two additional one year periods NUMBER OF BIDS DISTRIBUTED: Thirteen (13) NUMBER OF BIDS RECEIVED: One (1) METHOD OF AWARD Lowest responsible and responsive bidder meeting Specifications. RECOMMENDED VENDOR(S): MINORITY/LOCATION STATUS: CONTRACT VALUE: OK Feed Store South, Inc. Non-Minority/Dade $25,103.53 TOTAL: $25,103.53 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The Police Department is responsible for main for eighteen (18) police horses within the Mounted Unit. The requested feed and supplements are necessary to maintain the proper diet for the continued good health and physical condition of each horse. wry v- . a:-. ACCOUNT CODE(S): uuluuu. ZYVZUI. b. /IU 144An -:; & 44_ e 0 0 ova -.10'e T v DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: Department Director el Penh sting Direc OTHER FUNDING APPROVALS, IF APPLICABLE: SIDAWARDRECOMFORM X41 TABULATION OF BIDS HORSE FEED AND SUPPLEMENTS BID NO. 01-02-138 Item No. Description ' 1 Omolene 100 Horse Feed, 10% by Purina Mills No Substitution 2 Wheat Bran 3 Dry cat food Manufacturer: 4 "Apple Elite" oral electrolytes Manufacturer: 5 T & A Hay, 60/40 Ratio Second Cut NO SUBSTITUTION 6 Timothy (Straight) First Cust NO SUBSTITUTION .TOTAL: Prepared by Maritza Suarez, 5/21/02 r-6 OK Feed & Supply, Inc. 22801 SW 177 Avenue Miami, FL 33170 Non-Minority/Dade Est. Extended Qty- : UOM Unit Price Amount 1000 50 Ib. Bag $ 9.85 /bag $ 9,850.00 24 50 Ib. Bag $ 8.50 /bag $ 204.00 10 20 Ib. Bag $ 9.99 /bag $ 99.90 Diamond Cat Maint. 5 39 Ib: BuGket $ 27.95 /bucket $ 209.63 7.5 20 Ib. Bag (301b. Discontinued) Farnum 22 Ton $ 295.00 /ton $ 6,490.00 22 Ton $ 375.00 /ton $ 8,250.00 $ 25,103.53 Approval: Page 1 Dep rtment Director esi nee CITY OF MIAMI OF THE CITY CLERK BID SECLTR TY LIST HORSE FEED AND SUPPLEMENT BID ITEM: BID NO: 01-02-138 DATE BID(S) OPENED: MAY 8, 2002 TIME 11.00 a.m. received L—L-2) envelops on behalf of —TP on receiving bid(s) PURCHASING DEPARTMENT on (City Deparm=t) SIGNED: It Depury City Clerk (Da ) 02- 841 BIDDER TOTAL BID I BID BOND (ER) AMOUNT CASHIER'S CHECK OK FEED & SUPPLY, INC. See attached ids � _ PA o a t'ie ily fere •• h, vim ors listed herein mceived timely as cf t' -s n- rbcvs o?erf :�. pr t� this a �' olic tat4on. is Y. are hereby rejected as late:' received L—L-2) envelops on behalf of —TP on receiving bid(s) PURCHASING DEPARTMENT on (City Deparm=t) SIGNED: It Depury City Clerk (Da ) 02- 841 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM O Judy S. Carter DATE : May 21, 2002 Chief Procurement Officer SUBJECT: Horse Feed & Supplements 1 £ _�_ aritza Bid No. 01-02-138 Sua� FROM: Sr. Procurement Specialist REFERENCES: ENCLOSURES: FILE: The subject bid opened May 8, 2002 and one (1) bid was received from OK Feed Store South, Inc. for the furnishing of horse feed and supplements for the Department of Police. Thirteen (13) Bid packages were mailed by this office to potential bidders. One (1) vendor responded with a "no bid" for the following reason: Griff's Western, Inc. -"Unable to meet section 2.7(Availability of Contract Statewide) of the general terms and conditions " and "unwilling to meet section 3.3 (Contract Term) of the special conditions ". In an attempt to learn of the reasons for not bidding from the remaining prospective bidders who did not respond, the Statement of No Bid, along with a cover letter encouraging them to give us a response, was sent to each of them, dated May 13, 2002. To date, only one vendor has responded, and their response is as follows: Robbies Feed & Supply, Inc. — "Item No. 1 Omolene 100 — other brands meet specifications." "Insufficient time to respond to the IFB". After informing the user department of the above statement, Ms. Terry Pagan from the Mounted Detail, gave the following response: "There are other brands; however with different ingredients/composition. Changing the balance in the dietary program, after years of consuming the same, could cause complication to the horse's health." It should also be known that Sunset Feed & Supply have declined to bid on previous bids due to section 2.13. Collusion. Current president of company is also president of OK Feed Store South, Inc. Below is a price comparison of the existing Horse Feed and Supplements Contract, and the new bids received pursuant to Bid No. 01-02-138: The above price comparison shows an 11%, overall total contract increase, between the existing City Contract and the new prices received. SOLEBID.DOC 02- 841 Existing City Contract New City of Miami Bid No. 01-02-138 March 8, 1998 - May 8, 2002 \+IiEViel;y 100 JCi.OJii.i♦+g Wheat Bran Z-7.95ibaM $8.50/bag rcasca �ry Cat Food 59.Q9ba.39uau Apple Ute Cral Blec rClytes _30.9�ibuckei W27.9 tb, c et T & A Hay, 60;tG Rat c FIrS u; Hay v,G;tor, Ji % nr+ �� 5, ';' ,: ;Al;afa '.rCif?Vj The above price comparison shows an 11%, overall total contract increase, between the existing City Contract and the new prices received. SOLEBID.DOC 02- 841 Judy S. Carter Page 2 May 21, 2002 The current contract will expire on June 1, 2002. O.K. Feed & Supply, Inc., has been determined to be a responsive bidder, who has satisfactory provided these services to the City since 1997. Based on the above information, the need to have continued feed and supplements for the horses and the fact that the increase in prices from 1998 to present is not an unreasonable one, it is my recommendation, and in the Ci 's best interest to accept the sole bid fromQK Feed Store South, Inc. and procedd with the recom dat n for award. 1 ai Date:51;� 1 SOLEBID.DOC ®2- Q 841