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Home My WebLink AboutR-02-0827J-02-582 6/10/02 RESOLUTION NO. 02— 8 2 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING APPROVING AND CONFIRMING THE CITY MANAGER'S FINIDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND ISSUING PURCHASE ORDER NO. 219407 FOR THE PROCUREMENT OF AN ENGINEERING READER PRINTER, MODEL RP 6009Z, INCLUDING TRAINING AND A ONE-YEAR MAINTENANCE AGREEMENT, FOR THE NEIGHBORHOOD ENHANCEMENT TEAM ("NET") FROM MINOLTA BUSINESS SYSTEMS, INC., IN AN AMOUNT NOT TO EXCEED $35,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 145001.251113.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and issuing purchase Order No. 219407 for the procurement of an Engineering Reader Printer, Model RP 6009Z, including training and a one-year maintenance agreement, for the Neighborhood Enhancement Team ("NET") from Minolta Business CITY COMMSMON J U L 0 0 2002 a® lion 02- 82'7 Systems, Inc., in an amount not to exceed $35,000, with funds allocated from Account Code No. 145001.251113.6.840. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this ATTEST: PRISCILLA A. THIOMPSON CITY CLERK TO FRJANDRO VILARELLO ITY ATTORNEY W6295:LB 9th day of July , 2002. AND CORRECTNESS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 827 ` CITY OF MIAMI. FLORIDA31 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the ommission ez FR City Manag RECON: DATE: May 6, 2002 SUBJECT: Emergency Request to purchase a Minolta Engineering Reader Printer REFERENCES RP 6009Z PO # 219407 ENCLOSURES: FILE It is respectfully recommended that the City Commission adopt the attached Resolution, by a 4/5'h affirmative vote, ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding and approving the purchase from Minolta. Business Systems, Inc. a non-minority/Miami Dade County vendor located at 7825 NW 148 St. Miami, FL. of a Minolta Engineering Reader Printer Model RP 6009Z for the Neighborhood Enhancement Team (NET) in an amount not to exceed $ 35,000.00 including training and a one-year maintenance agreement allocating the funds from account 145001.251113.6.840. BACKGROUND: The excessive volume of microfilming in the Permits and Control Section of the Building Department generated by NET's Code Enforcement Board cases, which tripled in the last two years, has made it essential to acquire an additional Engineering Reader Printer RP 6009Z to alleviate this situation. In order to properly prepare the CEB cases inspectors must obtain tax card records and permit plans records. The general public also needs these records and there is only one Minolta Engineering Reader Printer RP 6009Z working to obtain these records. It is imperative for NET to obtain a Minolta Engineering Reader Printer RP 6009Z to properly prepare, on a timely basis the CEBN cases. This purchase is being considered an emergency because funding is available in NET's'01 General Fund Budget, but has been cut from the FY'02 Budget due to budget reductions as a result of the loss of the parking surcharge. This equipment will be located in the Microfilm room of the Building Department in the 4'h floor of the MRC building. The cost of this equipment should not exceed $35,000 will be funded from account 145001.251113.6.840. A copy of the quotation from the Minolta including the description of the equipment is attached Also attached is a copy of the request for emergency purchase signed by the City Manager. Fiscal Im�a • None — Budgeted Item s cL DSI CAG /jar 02- 827 Budgetary Impact Analysis 1. Department NET Division ADMINISTRATION 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: RESOLUTION RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AND APPROVING THE PURCHASE FROM MINOLTA BUSINESS SYSTEMS INC, A NON -MINORITY MIAMI-DADE COUNTY VENDOR OF A READER PRINTER MODEL RP6009Z FOR THE NEIGHBORHOOD ENHANCEMENT TEAM (NET) IN AN AMOUNT NOT TO EXCEED $ 35,000.00 INCLUDING TRAINING AND A ONE YEAR MAINTEANCE AGREEMENT. 4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 145001.251113 Minor Obj. Code 840 Amount $ 35,000.00 NO: Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ 35,000.00 Balance in Line Item $ Amount needed in the Line Item S f, -4c ,»411 1— +renciF .zti from t}ho fnllnwino line item- , - ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verified by: From $ From $ From $ To $ 7. Any additional comments? 8. Appriged jay DeDartnmt Director/Desianee late Date FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Transfer done by: Department of Management and Budget Budget Analyst Budget Analyst Director/Designee " Date sh an 11 Date Date 02— 827 CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM Carlos A. Gimenez August 30, 2001 q TO: DATE: Fld� City Manager CL SUBJECT: Emergency Request c n to purchase a Minolta �.sL-.�....-- ,` •� Engineering Reader Printer -� FROM: Dennis R. Wheeler, Director REFERENCES RP 60092 Neighborhood Enhancemem Team (NET) ENCLOSURES: This memo serves to request your authorization to purchase a Minolta Engineering Reader Printer Model RP 6009Z for the Neighborhood Enhancement Team Q-4ET). This purchase is being considered an emergency because fimding is available in NET's'01 General Fund Budget, but has. been cut from the FY'02 Budget due to budget reductions as a result of the loss of the parking surcharge. This equipment will be located in the 0 floor of the MRC building and will be used to alleviate the significant volume of Code Enforcement Board (CEB) cases generated by NET. The volume has tripled in the last couple of years. In order to properly prepare the CEB cases inspectors must obtain tax card records and permit plans records. The general public also needs these records and there is only one Minolta Engineering Reader Printer RP 6009Z working to obtain these records. It is imperative for NET to obtain a Minolta Engineering Reader Printer RP 6009Z to properly prepare, on a timely basis the CEBN cases. r •- The purchase of this equipment ($35,000) will be funded from account 145001.251113.6.840 and the P.O. requisition number is R042876. If this proposal meets with your approval, please indicate by your signature below. APPROVED: ate: ' ie /,, Budget Department APPRO %ate:;<D City Manager EDRW/jar 02_ 827 City OT Miami PURCHASE ORDER DWartment of Pug P. O. Box 330708 Miami, Florida 33233.0708 (305) 416-1900/1922 FAX (305) 416.1925 Category Number Telephone No. �! 10093 305-826-0994 MINOLTA BUSINESS SYSTEMS INC ATTtd p V/A GoA2Ab6Z. 7825 NW 148 ST MIAMI LAKES FL 33016 PURCHASE O. jER NO: 219407 3110*016 number on aU packages, kwokme And shWn Page No: I Order Date: BkWontract No: 1 9/24/01 EMERGENCY Buyer: Sara Gonzalez, CPPB NET COORDINATION (OFFICE) MIAMI RIVERSIDE CENTER 444 SW 21ND AVENUE 7TH FLOOR MIAMI, FL 33130 City of Miami Accounting Division Ants Pa Department of FinancePayableAC� P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person Telephone No: Requisition No: NET N N ) MIAMI RIVERSIDE CENTER JOSE A ROMANO 305-416-2091 tF-TC-1-42876 Item# Commodity Description Ury Unit Unit Price Extended Price Code# 575-76 RP609Z MAIN UNIT AUTOMATIC CARD 1 35000.00 35000.00 FEEDER 2 ROLL FILM CARRIER 16 BI - MODE KIT AUTO IMAG£ ROTATION KIT PRINT SIZE COUNTER KIT STARTER CASE IIT TONER. INCLUDES I YEAR SERVICE CONTRACT W/ UtTLIMITED. SERVICE CALLS ALL FARTS AND LABOR. SPECS ATTACHED ALSO Itd--LUDES INJSTALLATION AND TRAINING. EMERGENCY - APPROVED BY THE CITY MAr!AGER AND THE STATE OVERSIGHT BOARD Tax ID or SIS No: 22-2147842 Entity Type: C Tarma: (rpt pw NF_T30 19407 Delivery Date 09/25/01 C I FNMC 506 Rev. 7/97 TOTAL: Account Code Number(i 145001.251113.6.840 35000. Of / REQUESTING 35000.00 Requestion uspartment use only Action Date Amount BaURernarks n FUnIdes-DOthe Asb a� }