HomeMy WebLinkAboutR-02-0822J-02-517
6/2/02
RESOLUTION NO. 02- 822
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF AUTOMOTIVE FIRE
APPARATUS FOR THE DEPARTMENT OF FIRE -RESCUE
FROM PIERCE MANUFACTURING, INC., ON AN
AS -NEED BASIS, UNDER EXISTING LAKE COUNTY,
FLORIDA BID NO. 99-150, EFFECTIVE THROUGH
JULY 31, 2000, AND ANY EXTENSIONS, WITH AN
OPTION TO RENEW FOR FOUR ADDITIONAL ONE-YEAR
PERIODS; ALLOCATING FUNDS FROM CAPITAL
IMPROVEMENTS PROJECT NO. 313233, ACCOUNT CODE
NO. 289401.6.840, AS FUNDED BY THE FIRE
ASSESSMENT FEE, FOR THE INITIAL PURCHASE AND
AUTHORIZING PURCHASES AS NEEDED, SUBJECT TO
AVAILABILITY OF FUNDS, FOR THE REMAINING
CONTRACT PERIODS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The procurement of automotive fire apparatus
for the Department of Fire -Rescue from Pierce Manufacturing,
Inc., on an as -need basis, under existing Lake County, Florida
Bid No. 99-150, effective through July 31, 2000, and any
extensions, with an option to renew for four additional one-year
periods, is approved, with funds allocated from Capital
Improvements Project No. 313233, Account Code No. 289401.6.840,
CITY C—(>N M SSJ0L%
bMETING be
i U L 0 0 2002
$escrhrRon' Nq.
02- 822
as funded by the Fire Assessment Fee, for the initial purchase
and authorizing purchases as needed, subject to availability of
funds, for the remaining contract periods.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 9th day of July , 2002.
�Iaww�4 006?e*1.00�
MANUEL A. DIAZ, M R
ATTEST:
611��JL ��- I
PRISCILLA A. THOMP ON
CITY CLERK
APPROVEX'AS T,q/ FORM/<ND CORRECTNESS e
DK VILARELLO
TORNEY
W6262:tr:LB
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2 02— 822
22
CITY OF MIAMI, FLORIDA 28
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and
Members of the City Commission
RECOMMENDATION
DATEvZ
: r,L FILE: FM.050.doc
JUiv L 8 7_ l
SUBJECT: Resolution Authorizing the Purchase
of new Automotive Fire Apparatus
REFERENCES:
ENCLOSURES: Resolution
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the Department of Fire -Rescue to purchase new automotive fire apparatus from
Pierce Manufacturing, Inc., a non-minority/non-local vendor) located at 2600 American Drive,
Appleton, Wisconsin, 54915, under existing Lake County, Florida Bid/Contract No. 99-150, on
an as -needed contract basis, effective through July 31, 2000, with the option to renew for four
one-year periods, subject to further extensions by Lake County. The fire apparatus proposed for
purchase are 2002 Pierce Dashes (Heavy Duty Fire -Rescue Aerial Platform and Foam Pumper).
Allocating funds hereby from the Capital Improvement Program (CIP) entitled "Fire -Rescue
New Apparatus Acquisition", Project No. 313233, as funded by the Fire -Assessment, for this
particular purchase, and authorizing purchase as needed, subject to availability of funds, for the
remaining renewal periods.
BACKGROUND
The Department of Fire -Rescue requires new -front line apparatus to replace existing apparatus.
These trucks are the Department's first line of defense in fighting fires and combating other
hazardous and emergency situations. The trucks must be fully capable of deployment within
minutes of an emergency call.
Currently, the Department of Fire -Rescue is operating without a snare 100' aerial apparatus.
This proposed purchase will allow the Department of Fire -Rescue to rotate one (1) 1998 aerial
truck into the spare fleet. The new aerial will make available a much-needed platform aerial in
the downtown district providing the Fire Department with additional tactical flexibility in hi -rise
emergencies. Also, one (1) 1994 front line foam pumper will be replaced because the original
pump and chassis manufacturers have both gone out of business, parts are difficult to obtain and
must be manufactured on an as needed basis. Due to the lack of replacements parts the foam
pumper has been in the shop since July 27, 2001 because of repairs being done to the pump. As
a result, this has cost the Department of Fire -Rescue $6,600 for parts and more importantly, has
kept the apparatus out of service for long periods of time waiting for the parts. Due to its unique
function there is no snare available for the foam pumper and therefore, must be replaced with a
regular pumper. The foam pumper truck will be retired.
02- 822
Honorable Mayor and Members
Of the City Commission
Page 2 of 2
In addition, this purchase will not only provide new front-line fire apparatus, but also will
decreased apparatus downtime significantly and meet or exceed the National Fire Protection
Agency Standards for performance and safety.
The proposed amount for this particular purchase is $1,204,052 with a $25,000 contingency fund,
for a total amount of $1,229,052. Funds for this project are available from the CIP Program
entitled "Fire -Rescue New Apparatus Acquisition", Project No. 313233, Account Code
289401.6.840, as funded by the Fire -Assessment.
Fiscal Impact: None — Funded by the Fire Assessment.
CAG / LK/TF/jam
02- 822
FM.OSO.doc
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director
Department of Purchasing
FROM: Chief William W. Bryson, Director
Department of Fire -Rescue
DATE: May 7, 2002
FELE :FM.051.doc
SUBJECT: Resolution Authorizing the Purchase
of new Automotive Fire Apparatus
REFERENCES:
ENCLOSURES:
The Department of Fire -Rescue has verified that funding is available to purchase two (2)
automotive fire apparatus 2002 Pierce Dashes (Heavy Duty Fire -Rescue Aerial Platform and
Foam Pumper) for $1,204,052 and a contingency reserve in the amount of $25,000 for a total
amount not to exceed $1,229,052 from CIP Project No. 313233, Account No. 289401.6.840,
funded by the Fire Assessment. The procurement and installation of two (2) fire apparatus will
be from Pierce Manufacturing, Inc. (Non-Local/Non-Minority vendor), using Lake County
Bid/Contract No. 99-150 (effective through July 31, 2000, with the option to renew for four one-
year periods, subject to further extensions by Lake County).
Budget Approval:
Marcelo Penha, Acting Director/Designee
e-12301—
Date
CIP Approval:
PilarSaenz,CC-Ur'-Administrator Date
as
WWB/1VILK/TF/jam
FM.OS l .doc
02— 822
Budgetary Impact Analysis
1. Department Fire -Rescue Division: Public Safety/Fire-Rescue New Apparatus
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution aRgroving the procurement of new Automotive Fire Apparatus for the Department of
Fire -Rescue from Pierce Manufacturing, Inc., under existing Lake County Bid/Contract No 99-150,
on an as -needed contract basis, effective through July 31, 2000, with the option to renew for four one-
year periods, subiect to further extensions thereto by Lake County, Florida.
Is this item related to revenue? NO: X YES ! (If yes, skip to item 47.)
5. Are there sufficient funds in Line Item?
YES: X Index Code 289401 Minor Obj. Code 840 Amount: $1,229,052
NO: Complete the following questions:
6
Source of funds: Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $
Snfficient fiends will he transferred from the following line items:
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
From
$
From
$
From
$
To
$
?. Any additional comments?
C.I. PROV
8. p��a /by?
Departmefit Directdf/Des�ge %.,5rQPWM Dai9 Date
FOR DEPARTMENT OF MANAOEMENT AND BUDGET USE ONLY
Verified by: __-, r Verified by: I I Transfer done by:
Department of Management ancTBudget Budget Analy Budget
Director/Designee
Date/�d2, D e Date
- 02- 822
1. ModNieatlon No.: 4
. EfAeeliw Dole: August 1. 2001
3. Contmeting Officer. Roseann JoMao % CPPB
Tak plans Number. (352) 34341
4. Issued Or.
LOW County. FIorkls
Procurement Servbes
U" Adrrdr**obon Btdlding
313 W Main St.. Bulb 418
2 Conod Na 90.130
Ef flies Odle: July 22. `1009
5. Conkedor-Nems and sddrees:
PIN kft Inc
PO Boot 2017
AppMon, VIA 54413
Adm- Robert Boppue
G. SPECIAL INSTRUCTIONS. If kldkglsd. oonbaobr b reglirad b sib Block 8 om" sooapwr .- of ft below wr'bm
modificatlon and ref7rrm this lona la addrrasa dWMr _b Block 4ISM-bn 11M aflsr reciioL prsf - 04 by milled
mail to errors a s"am of posiarrs oeipts. Rslsin s photocopy oflhs signed copy cFVft mo IMP No and atlsch b
7. DESCRIPTION OF MODIFICATION:
Extend contract fhrough July 31. 2002. per spadd terms and cord bons, item 4.
a. Contractors Signature. Not applicable
Name
Title
10. Distribution:
Original - Bid No. 89-150
Copies Conbactor
Frts Rescue
Conaacfing oflioer c2>✓
Risk Management
7en-8 Fro EgUkWrrerit IM
9. lake County. Florida
By:
Procurement Services Oneclor
J� < < Zt� !
Dale
U2-° 822
M DZFSCATZM of Com=
LAO. cams, FLAP D&
1.
Modirldation No.: 3
2. contract No.: 99-150
affective pate: November 15, 2000
sftsctiw Date: July 198 1l99
3.
Contracting officer: Boseann Jobusen, CPPB
S. Contractor -Name and address:
TelephMe Number: (352) 343-9765
Pierce Mfg. Inc
PO Box 2017
4.
Issued By:
Lake County, Florida
Appleton, WI 54913
Procurement Services
Lake County hA-4-4 tration Building
Attn: Robert Boggus
315 W. Main St., Suite 416
Tavares, Florida 32778-7800
6.
SP'BCIAL MISTRDCTICM: If indicated, contractor is required to sign Block 8 showing
acceptance of the below written modification and --` hi fere to sddT ss sin fr
gle k 4 wi hin ten f1O1 dove titer receiflt.
preferably by certified msil to
ensure a system of positive receipts.
Retain a photocopy of the signed copy of
this modification and attach to original
of contract which was previously psovidad.
7.
DESCRIPTION OF MODIFICATION:
_
Contract price modification to reflect a
three (3) percent manufacturer price increase
across all product linea including all option pricing.
8. Contractors Signature: Not Applicable
Name
Title
Date
Original - Bid No. 99-150
Copies - Contractor
Fire Rescue
Contracting Officer
Risk Management
Ten 8 Fire Equip. Inc.
9. Lake County, Florida
By:
Procurement services Director
3 Zoo
Date
02-'822
May 31, 2000 ;
City of Mlarni
Purchasing Department
Attn: Judy Carter -
444 SW 2" Avenue
Miami, FI 33130
Dear Ms. Carter:
This letter will acknowledge your request to utilize Lake County contract number 99-150 to
purchase fire apparatus.
Your City has our permission to utilize the noted contract.
Should you have any questions on the contract please call ioseann Johnson, CPPB,
Contracting Officer, at 352-343-9765
pc: Bid Folder 99-150
Ffscal & Adntltdevadve Servioea
Prooureaneert anrloa avMbn
Si 1
ncere y,
L. Bruce Conway
Procurement Services Director
t i
r
315 W. Main street, R":Vn 410 PI
r 0 an 7000
02- 822
Favi (360 340-"73
.a
.o
-t
W
as .
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as
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This letter will acknowledge your request to utilize Lake County contract number 99-150 to
purchase fire apparatus.
Your City has our permission to utilize the noted contract.
Should you have any questions on the contract please call ioseann Johnson, CPPB,
Contracting Officer, at 352-343-9765
pc: Bid Folder 99-150
Ffscal & Adntltdevadve Servioea
Prooureaneert anrloa avMbn
Si 1
ncere y,
L. Bruce Conway
Procurement Services Director
t i
r
315 W. Main street, R":Vn 410 PI
r 0 an 7000
02- 822
Favi (360 340-"73
1. MoWficetlon No.: t
EA`cllire Cate: August 1, 2000
3. Contacting OM=r Roseenn Johnson. CPPB
Telephone Number: (352) 343-9785
2. Co 4md No.; ; ..-150
EtlidMa DM July 2Z IM
5. Ca &sdor-Name and address:
Pierce Mg. Inc
PO Box 2017
4. Issued W.
lake County. Florida Appieton. WI 54913
Procurensnt Services
Lake County Administration Building A= Robert Boggus
315 W. Main SL, Supe 418
Tavares. Florida 32773-7800
6. SPECIAL INSTRUCTIONS: If hk ated. contractor is required to sign Block 8 showing acceptance of the below writ w
mo Ili r, oru and inn this herrn to address ehock wn in Blo4 -Min ion 1101 dove after receipt_ prelbrably by
certified man to ensurea sy"em of positive receipts. Retain a photocopy of the signed copy of this modifmatior.
and attach to original of contract which was previously provided
7. DESCRIPTION OF MODIFICATION:
Extend contract through July 31, 2001, per special terns and conditions, item 4, pending an adjustment to
performance bond per spew terms and conditions, item 27.
S. Contractor's Signature: Not applicable
Name
Title
Date
10. Distribution:
Original - Bid No. 99-150
Copies - Contractor
Fie Rescue
. n9 Offer (2)
Risk Managernent
Ten -8 Fire Eauioment it
9. Lake County, Florida
Procurement Services Director
Owe —
02- 822
ITU Z) Jaz? W. tEH•0 -FIPC EOU:iW.wT C),,; •.>.. 4'Z•Ju p.82
.01�
•'•.
Lake County _
Florids
CONTRACT NO. 99-150
FOR GOODS AND SERVICES
LAKE COUNTY, FLORIDA, a political subdivision of the stag of Florida, its successors and assigns throng,
its Board of County Commissioners (hereinafter 'County) does hereby accept, with noted modifications, i
any, the bid oP Pierce Manufacturing, Inc. Thereinafter 'Contractors) to supply Fire Apparatus to the Coon=
pursuant to County Bid number 99-1 S0 Thereinafter `Bids), addendum no. 1, opening date of June 23, 1!
and Contractor's June 21, 1999 Bid response thereto vvWaltiCounty bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making It a part of
this Contract except that any items not awarded have been struck through. The attach rents noted below
any) are attached hereto and we also made a part of this Contract.
Attachments: None ' • _ �' ''
No financial obligation shall accrue against the County until Contractor shalt make delivery pursuant to. om
of the County Procurement Services Director.
Convector shatl submit the dowrrients hereinafter GsRedprior to ctrl of this Contract: A eonir
performance surety bond and labor and (fiat deb pmymeht bone! satisfactoctc to the Cowity equal to one
hundred percent (10096) of the estimated c:oMrsat amount. The bond eta be aillusted annually to e:mw
the estimated dollar amount of purchases for that Yew-
-e -County's Procurement Services Director shall both* sole judge as to the fact of the fulfillment of this
ntract, and upon any breach thereof, shad, at his or her option, declare this contract terminated, and fc
any toss or damage by reason of such breach, *whether this Contract is terminated or not, said Contractor
and their surety for any required bond shall be liable.
This Contract is effective from July 22, 1999 through July -31, 2000 except the County reserves the riga
terminate this Contract immediately for cause andlor lack of funds and with thirty (30) day written notice
the convenience of the County. This Contract provides for four (4) additional twelve (12) month renewal:
the County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Service
Director. '
LAKE UiYTY, FLORIDA
By:
Procurement Services Director
Date: ,J .' 11�9 9
i
Distribution: Original -&d Filey`
Copy -Contractor
Copy -Contracting Officer (2)
Fiscal and Administrative Services 315 W. Main, Suite 416 (352) 343-9839
Procurement Services Division P.O. Bos 7300 (352} 343-9473
Tavares, Florida 32778-7800
02- 822
PROCUREMENT SERV
3 IS W. MARY STMT
REPLY TO: Po sox 7M
TAVARES. FLORIDA 32779-73(
le
June 8. 1999
FIRE APPARATUS
BID REQUEST NO. 99-150
332.3s3.Ms
SUNCOM MI1
FAX 343.94r
Information listed on this Addendum 91 amends and daifffes Wdl 99-150 and should be signed and returned with your
bid submittal.
1.) What is the County's normal payment cycle for goods and senria�s
2. Specifications, Page 1, Paragraph 6: Delete fast two sentences and add "Apparatus bodies constructed of
materials other then aluminum will not be acceptable'.
3. Can steel subframes be bid? Aluminum subframm are reouired.
4. Specifications, bottom of Page 3 through Page 5: Do all alloys, specific material thickness, dnmwnions and
extrusions have to be bid exactly as specifeb?
they meet or exceed those specified end the bi
will be the sole iudas of the sufficienev of suel
S. Specifications, Page 7, Paragraph 3: Delete the first sentence.
6. Specifications, Page 9, Paragraph 1: Change specifics, T handle and the D -ring handle references. to read 'quit'
release fasteners.'
7. Specifications, Page 10, Paragraph 8: Delete specific reference to 3/4' x 2 3/4'. The dimensions bid shag
support the 200 feet of 1 3/4' double jacket fire hose noted.
8. Special Terms and Conditions, Page 8, Item #32: Delete fourth sentence and replace with Warranty shall indud,
parts and service for a niintitnum of one (1) year.
9. Will other chasms and body construction methods be considered? The chassis nxrst be bid as specified Wd
other eonstruetion methods must meet or exceed the published speeifiGjgM.
There are no further changes or clarifications to this bid request at this time.
Roseann Johnson, Contracting Officer
Vendor Name: pierce Manufacturing, Inc.
Date: June 21- 1999
r
Typed or printed nary
Authorized Signature
00TVICT ONE
• Lr/1L.1T1 i tT -- r - n n u - n
owrxjer Two Dun= TwM DMTR= FOM
nnocodr • orwi^r a 0fr'UAQn 4ZW iOT7 rAT%mvrvr r MANSON
822
Dts'tLCr �.
WELTox 0. C
Lake County
Florida
BID REQUEST NUMBER:
BID OPENING DATE:
BID OPENING TIME:
SUBMISSION PLACE:
99-150
INVITATION TO BID
RRE APPARATUS
June 23, 1999 •:: - ...:, ar::
3:00 P.M.
Lake County Procurement Services
315 W. Main Street, Room 416
P 0 Box 7800
Tavares, FL 32778-7800
Requests for information regarding this Invitation should be directed to:
Roseann Johnson, CPPB, Contracting Officer
Lake County Procurement Services
315 W. Main Street, Room 416
P 0 Box 7800
Tavares, FL 32778-7800
SEALED BIDS SHALL BE RECEIVED PRIOR TO THE TIME AND DATE SPECIFIED ABOVE. TIME SIM
BE DEFINED AS THE PREVAILING LOCAL TIME AT THE SITE OF THE BID OPENING. BIDS RECEIV
AFTER SAID. TIME AND DATE SHALL NOT BE CONSIDERED.
02- 822
Fiscal & Administrative -Services 315 W. Main Street, Room 416 Phone 1352"4 '110
Procurement Services Division P 0 Box 7800 Fax (3=52m)
sTwNoww TEiMS AM COW
STANDARD TERMS AND COMMONS
LAKE COUNTY, FLORIDA
$CQftThe following terms and conditions including the attached Special Terms and Conditions shall prevail unless othe
modiMed by lake County within this bid document. Lake County reserves the right to reject any bid which takes exceoti
these terms and conditions.
2, Dr-fINITIONS AS USED H i3EiN:
a. The term 'bid request' means a solicitation of a formal sealed bid.
b. The term "bid' means the price offered by the bidder.
c. The term 'bidder' means the offerer or vendor.
d. The term 'contractor' means a bidder that is awarded a County contract as a result of this bid request.
e. The term 'County' means Lake County, Florida.
f. The term 'Board of County Commissioners' or 'BCC' means the governing body of Lake County, Florida.
3,COMMMNQ 81• Bids must be submitted X& on the forms provided in this bid docuarnent. Copies of the forms provide
not acceptable and snail not receive cornsideration.All information must be legible andeither written in ink or n.
and all corrections and/or erasures must be initialed and dated by the bidder. Each bid sheet must be signed by an autho
bidder and all required information must be provided.
4 CObIFIDENTIAL= OF 180 MORMA3Each bid must be securely sealed and submitted in a bidder supplied op
envelope to provide confidentiality of bid information prior to the bid opening. S Dnp documents and/or desexF
literature may be submitted with the bid or in a separate se&W envelope 'Litere""P0ior gid (moi•' coo not roil
bid prices on literature.
All bids and supporting bid documents become public information after the bid opening and aro available for inspection b�
general public in accordance with the Florida Public Bid Disclosure Act, Section 218.80, Florida Statutes.
5. The submitted bid envelope must be dearly and prominently marked in its lower left-hand cc
'BID REQUt5l f Numbers *Tong with the bid opening date and time. Failure to mark bid envelopes as required is cause fo
rejection as the County will not consider bids improperly marked that are inadvertently opened as routine corzespondenee
to the time and date set for the bid opening.
R. A CQUIRACY : Each bid is publicly opened and is made part of the public record of the County. Therefore, it is neces
that any and all information presented is accurate and will be that by which the bidder will complete the contract. if the
_a discrepancy between the unit price and extended total, the unit price will prevail.
QONDMONAL BiDS: Conditional bids are subject to rejection in whole, or in part, at the sole discretion of the County.
S. ADDENDA: All changes in connection with this bid will be issued by Procurement Services in the form of a written addenc
Signed acknowledgment of receipt of each addendum must be submitted with the bid.
9. SUBMISSION OF : Bids are to be sealed and submitted to Procurement Services, P.O. Box 7800, 315 W. Main, Room 9
Tavares, Florida 8.7800, prior to the date and time indicated on the cover sheet. Submit one original and one copy o,
bid. Telegraphic, verbal or facsimile bids shalt not be considered.
10. BiD OPENING: At the time and date specified, Procurement Services will publicly open and read aloud all duly submitted I
All bidders and the general public are encouraged to attend the bid opening. Such reading shall not be construed as mea
the apparent low bidder has met all requirements and/or specifications set forth in the bid documents.
11. LATE 81DJ aND MQQ1EJg16JJON QR WrMDRAWALS: Bids received after the deadline designated in this bid document
not be considered and shaill be returned unopened at the option of Procurement Services.
Bids may be withdrawn or modified prior to the bid opening. AN such transactions must be submitted in writiov and rem
by Procurement Services prior to the bid opening. Procurement Services reserves the right to require proper identification of
party that submits such a transaction.
12. SIDS OINDING: All bids submitted shall be binding upon the bidder if accepted by the County within sixty 1601 t:*wWsr c
atter the bid opening unless the bidder, in concurrence with Procurement Services, agrees to an extension of tune.
13. NEW GOODS: Unless otherwise specified, all goods offered by a bidder shall be new, unused, of recent manufacture, first c
in every respect. and suitable for their intended purpose. AN goods shall be assembled, fully serviced and ready for WWI
when delivered.
14. EQUIVALENTS: When brand or trade names are used in the bid invitation, it is for the purpose of item identification an
establish standards for quality, style and features. Bids on equivalent items of substantially the same quality, style and feet
are invited unless items are marked 'No Substitute.' AD equivalent bids, regardless of whether brand or trade namesare '
in the bid invitation, must be accompanied by descriptive literature and/or specifications to receive cor,�deire
Demonstrations and/or samples may be required and shall be supplied at no charge to the County. The County reserves the
to determine if bid goods are equivalent to specified goods.
W A Goods or services furnished as a result of this bid shall be covered by the most favorable eommerdal warren
expressed or implied, that the bidder and/or manufacturer gives to any customer. The rights and remedies prod weir
in addition to and do not limit any rights afforded to the County by any other clause of this bid. The County reserves the '
to request from bidders a separate manufacturer oertification of all statements made in the response.
16. oeuvmX Trngma AMP PACISAGIBIra: AQ prices offered shall be F.O.B. Destination and all freight charges shall be includ ..r
the bid price. inside delivery is required. All goods delivered shall be securely packaged. An shipping containers sh9T2
for storage or shipment and all bid prices shall include standard commercial packaging. 02
17. CREDIT TERMS: Bidder shall indicate all discounts for full and/or prompt payment. Such discounts, however. sh!,1�� nc
STAMoARo ranks ANC Cok
►AO
whichever is later.
18 TAX EXEMPT: The County and its offices are exempt from Federal Excise Taxes and all sales taxes. Situs of all para
under any order(s) that shall be derived from this bid request shall bs deemed to have been accomplished within the
Florida.
19. IMETHOD OF AWARD aND NQTMQATIQgJ: Bids will be analyzed and the award made to the lowest and best, responsi
responsible bidder(s) whose bid conforms to the specifications. and whose bid is considered to be the best value in the r
of the County.
The County reserves the right to reject any or all bids and any part of a bid; to waive informalities, technical defects and
irregularities in bids received; and to award the bid on an item by item basis, by specified groups of items or to consid,
submitted on an 'all or nothing' basis if the bid is clearly designated as such or when it is detemuned to be in the but it
of the County.
The signed bid shall be considered an offer on the part of the bidder, such offer shall be deemed accepted upon the ills
by the County of a purchase order or other contractual document.
01
20. • Within ten (10) calendar days after County notification to enter into contras
successful der must furrush all erawas required after award but prior to contracting. If any successful bidder f;
furnish the required deliverables within the required time fume, award to that bidder may be withdrawn and award made
next lowest and best responsive and responsible bidder.
21. ASSIGNMEPff IRE gO=ACTL The successful bidder(s) shall not assign, transfer, convey or otherwise deeps
any contractual rights denvw froatVVS tegwst 0r its right, title or interest in or to tme
he sa. or any part thereof, with0a
previous written consent of Procurement Services and any sureties with an interest in the contract.
22. SUBSTTTUTI, b[S:. No substitutions will be accepted by the County for goods bid, after award, without the prior appm
ocuremeni Services. Any substitutions allowed will be supplied at no more than the contract bid prices.
23.: The contractor shall not be Gable for delay of shipment or failure to deliver when such delay or failure
result o ire, lood, strike, act of God, as of govermrment, act of an alien enemy or by any other circumstances whic
Procurement Services's opinion, is beyond the control of the contractor. Under such circumstances, however, the County
cancel the contract if such action is deemed to be in the best interest of the County.
24. RECEIPT AND AgC9=l=: Goods shipped as a result of the award of this bid request will be received by the County and
department pending final inspection. Acceptance of any shipment shall be dean -Ad aecomp60hed when it pa=".the Cour
final inspection for quantity, quality and conformance to product apeeiiieatiort: Fina! n shall be c move asxr,
regards latent defects, fraud or such gross mistakes as amount to fraud. Until delivery acceptance, and after any rejec
risk of loss will be on the contractor unless the loss results from negligence on the part of the County.
1
25. The County hes no obligation to accept damaged shipments and reserves the dgl
return, at the contractors expense, damaged goods even though the damage was not apparent or discovered until after to
of the items. The contractor is responsible to notify the County Office of Purchasing of any late or delayed shipments.
County reserves the right to cancel all or any part of an order if the shipment is not made as offered.
26. *INVOICE: Invoices shall be prepared and submitted in duplicate to address shown on the purchase order. Separate irm
are required for each purchase order. Invoices shall contain the following information: purchase order number, contract nurr
item number, description of supplies or services; sizes, unit of measure. quantity. unit price and extended totals. Payeraer
invoices shall be governed by the Florida Prompt PaymentAct, Sections 218.70 through 218.79,. Florida Statutes. Tar
payment shall be computed from receipt of a correct invoice or the date of the 'County's receipt and acceptance of the
goods, whichever is later. The County will not entertain offers that require prepayment.
27. MATER14L AAFFTY. It is mandatory for a manufacturer, supplier, or distributor to supply an MSD
required by Z& CFR 19 1 Q.1 with the first shipment of hazardous material. Also, at any time the content of an MSC
revised, the contractor is required to provide new information relevant to the specific materia(.
28• C0QES iSND REQUILATIONfi: All goods and work within the scope of this request shall be completed by the contractor t,
applicable prevailing codes and regulations.
29. SAFETY: All practices and goods furnished as a result of this request shall comply with the federal Occupational Safety
Health Act, as well as any pertinent federal, state and/or local safety or environmental codes.
30. DISCLAIMER OF LIABILITY: The County, or any of its offices, will not hold harmless or indemnify any bidder for any lab
whatsoever.
31. HOLD HAAML SS: The contractor agrees for good and valuable consideration in the amount of ten dollars (S 10.00) to prat
defend. indemnity and hold the BCC, its officers, employees and agents free and harmless from and against any and aA b::
penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and chars.
arising out of or relating to any and all claims, liens, demands, obligations, actions, progeedirip or causes of action of 0%
kind and character in connection with or arising directly or erectly out of the error, omission or negligent act of the contras
Without limiting the generality of the foregoing, any and all such claims, etc., relating to personal W*^, infringenwm of
patent, trademark, copyright for application for any thereof) or of any other tangible or intangible personal or propertyght
actual or alleged violation of any applicable statute, ordinance, administrative order, rule or regulation, or decree of any CO
shall be included in the indemnity hereunder. The contractor further agrees to investigate, handle, respond to, provide defe
for and defend any such claims, etc., at his/her sole expense and agrees to bear all other costs and expenses related than
even if such. claim is groundless, false or fraudulent.
32. COLLUSiVE BIDDING: The bidder certifies, by submission of a bid, that their bid is made without any previous tandem'
agreement or connection with any person. firm or corporation making a bid for the same products with prior knOw
competitive prices, and is in all respects fair, without outside control, collusio fraud or otherwise illegal action. Arty evioei
of collusion among bidders and prospective bidders acting to illegally restrain freedom of competition � !oree t o offe
fixed price, or otherwise, will render the bids of such bidders void. U
33. CONFLICT OF JNTEREST The award hereunder is subject to provisions of Florida State Statutes and County Ordina nce-
bidders must disc osse t� their bid the name of any Officer, director, or agent who is also an employee of Lake County Furtt
all bidders must disclose the name of any County employee who owns. directly or indirectly, any interest in the bidder's f
or any of its branches.
•, ilTANDAM
34. ••
who PUNIC Ns ilOt a�ooalraetm � �f► on the v� idor N;Ifelow
KIty nkv yy a
of naMl wNh ffls aor�nredonar MOV not
bids 1
b• or Mrplt N
CATEQOAYaWtO for s • A11NAtl1s kan- �jp Oland m the aenMead vwWor� • 267ONOON or corm p
35. LM @a AN Owwwtwl awvwnw b skirl be su*a to, gowned Oy, and ootisttwd aeeoedinp to they c
• a.
3e. Yom: Vol" for any low aedon na"Id 9 frau this bid roil shah is in Lake County. Florida.
37. - : No bidder on this rrsomw shah N
Osr on CMrs� O aoa, raoo. o0 or, ilarldfeap. sex. nodshoi orW% or � erssd.�y Y• ��
9810
• � :f ':t.��". • • 7 :iT::M.?:.. •:.Y1Cw.��'�•: -`•.ice".-� - . •:•*`•I'i• . rr:
t
- 02- 822
sw REQUEST NO. W110
SPECIAL TERMS ANp conon10Na
PAGE t OR S
SPECIAL TERMS AND CONDITIONS
1. INTENT OF BID: It is the intention of this bid request for the County to enter into contract
with a single bidder for: (1) an initial purchase of the specific fire apparatus specified on the
bid,.sheet and, (2) to provide for an indefinite quantity contract with the awarded bidder for
future purchases of various hereto specified and unspecified fire* apparatus. The resulting
contract shall guarantee the construction and delivery to the County any additional fire
apparatus as may be required by the County throughout the initial contract term and any
subsequent contract renewal periods.
2. PRICING FOR THIS BID REQUEST AND SUBSECHIENT CONTRACT: Bidders shall price the
specific fire apparatus specified (Bid Sheet, page 1 of 4, hem No. 1) using the pricing
structure bid stated on Bid Sheets 1 and 2.
Bidders must submit with their bid response sufficient information for the County•to verify
that the bid prices offered for the required fire apparatus have been calculated using the
pricing structure on the Bid Sheet.:• --`-
'i
Throughout the term of any contract awarded as a result of the Bid Request, the price'
structure provided on Bid Sheets 1 and 2 by the successful bidder will be utilized by the
County to price any vehicles purchased against the contract.
Within the contract period, the County reserves the right to verify prices by examination of
dealer or distributor's invoices and to evaluate all proposed purchases with respect to
reasonableness of price. The County may reject any proposal made by the contractor in
favor or renegotiation or bidding.
3. CONTRACT PER100: Any contract derived from this request shall be effective for the
approximate twelve (12) month period immediately following the date of award.
4. OPTION TO RENEW CONTRACT: The County reserves the sole right to renew said contract
for four (4) additional twelve (12) month periods at the same pricing structure,
specifications, and terms and conditions of any contract derived from this bid request.
5. ESTIMATED QUANTITIES: Any contract entered into will be of the "open end" type. The
contractor will deliver such quantities as may be ordered, and the contract shall be binding
only for the actual quantities ordered during the contract period. Orders will be issued
throughout the contract period as needs are determined.
The quantities indicated on the bid sheet are the apparatus that will be ordered initially With
award of this bid request. The County anticipates ordering six (6) additional apparatus in
fiscal year 2000 and six (6) additional apparatus in fiscal year 2001.
6. CONTRACT PRICING: The set pricing structure bid (percentage above bidder's dealer net
cost for vehicles, equipment options and vehicle accessories and percentage discounfs from
identified price lists for cab and chassis parts and body parts) shall remain firm throughout
the original contract period for apparatus and for any subsequent contract renewal periods
02- 822
SID REQUEST NO. Fiat
SPECIAL TERMS AND C0U0M0@jj
PACE 2 op e
although the County's purchase net prices may increase or decrease.
7, CONTRACT pgiciNG MODIFICATIONS: If the price paid by the contractor (successful
bidder) to the manufacturer is either increased or decreased after the contract date, the
corresponding contract unit prices may be adjusted according to the following procedures.
A. Price Increases
1. Any requests for price increases must be in writing and must be directed to'
Procurement Services Contracting Officer (hereinafter Officer) responsible for
the contract. Requests must fully document the rationale for such increases
and include a copy of the manufacturer's notification to the contractor of
same. The increase must apply to all dealers of the same class as the
contractor. Contractor originated "increases shall not be allowed.
2. No modification incorporating an increase in contract prices will be executed
pursuant to this section until the requested increase in the prevailing contreci
,prices has been verged and approved by the applicable Officer.
3. Any approved increased contract prices will be effective on the effective date
of the increase in the applicable manufacturer's price if the contractor's
written request is received by the Officer within ten (10) days thereafter, but
not, the effective date of the increased prices will be the date of receipt and
verification by the Officer of such request.
4. Once issued under terms of the contract, a County purchase order is not
subject to price escalation regardless of whether the date of delivery on the
purchase order is before or after the effective date of the increased contract
.prices.
B. Price Decreases
The contractor shall promptly notify the Officer as to the amount and effective date
of each decrease in any applicable manufacturer's price, and each corresponding
contract, unit price will be decreased by the same percentage. Such decrease will
apply to items delivered on and after the effective date of the decrease in the
manufacturer's established price and the contract will be modified accordingly.
S. ADDITIONAL GOODS: Goods not specifically identified in this bid request may be added to
any resultant contract upon mutual consent of the contracting parties.
9. DELIVERY DATE: Delivery dates shall be negotiated annually. When quoting a delivery
date, bidder shall state time in days from the receipt of a County purchase order or contrac
not time in days from the date of the bid opening.
10. FAILURE TO SUPPLY: The contractor will make every attempt to supply the awarded
equipment within the time frame(s) requested on each order. Failure to supply may be cause
in -need for the County to procure in the open market equipment meeting or similar to those
specified in the contract. The contractor shall be liable for liquidated damages for delay or
nonperformance in the amount of $ 75.00 per calendar day from date set for cure until eithe
the County reasonably obtains similar equipment if the contractor is terminated for default, C
until the contractor supplies the equipment if the contractor is not terminated for default.
02- 822
so REQUEST No. Se -I io
SPECIAL TEAMS AND CONMMOM
PA= iO►e
11. SUBLETTING OF CONTRACT: The contract that will be derived from this bid request shall not
be sublet except with the written consent of the Procurement Services Director. No such
consent shall be construed as making the County a party to such subcontract or subjecting
the County to liability of any kind to any subcontractor. No subcontract shall under any
circumstances relieve the contractor of liability and obligation under this contract and all
transactions with the County acting through its Procurement Services Director must be
through the general contractor.
Bidders shall submit with- their bid a list of any and all subcontractors that will be used on
these jobs with the percentage and types of work to be done by all parties.
12. CONFORMANCE TESTING: The County reserves the right to test all equipment delivered
during the life of the proposed contract, at an independent laboratory, to be designated by the
Procurement Services Director. If sample tested is not equal or does not conform to the
specification, the expense of making such tests shall be paid by the contractor and the
County reserves the right to purchase parts elsewhere. At the County's option, the
contractor will remove parts from equipment and replace, at no charge, with parts meeting .
specifications and pay for any equipment damages caused by the inferior part. If, however, -
the test shows the sample to be equal to or conform to the specifications, the county shall,
bear the expense of the test. Supply of inferior parts by the contractor(s) may be cause fc;PW
cancellation of the contractor's contract.
13. COMPOSITE: The successful bidder shall submit to Procurement Services a composite report
of contract purchases or copies of invoices issued during the contract period. Same shall be
submitted sixty (60) days prior to end of initial contract period and sixty (60) days prior to
expiration of any subsequent renewal periods.
14. U.S. MARKET: The equipment shall be built for the U.S. Market and sold by a factory
authorized dealer.
15. SERVICE. PARTS, AND OPERATORS PAMPHLETS: The delivered apparatus shall include at
least two sets of keys for each vehicle and three (3) copies of service, illustrated parts (parts
description to be of the expanded drawing type showing all component parts and one (1) first
level video training tape for the chassis and pump), and operator's manuals. Include tools and
equipment necessary for normal field adjustment. A permanent plate must be mounted in the
driver's compartment which specifies the quantity and type of fluids required including engine
oil, engine coolant, transmission, pump transmission lubrication, pump primer and drive axle.
16. OPERATOR TRAINING: The contractor shall provide operator training sufficient to ensure
efficient operation of bid product(s). This shall be provided at no charge by the contractor.
17. PARTS AND SERVICE, Bidders must furnish with the bid a statement identifying wham parts
and service for the bid equipment are available to the County.
18. VEHICLE DOCUMENTS: The contractor shall deliver all necessary papers required for
licensing the bid equipment to Lake County Fire & Rescue Maintenance Facility, 25208
Kirkwood Avenue, Astatula, Florida 34708. Vehicles shall be titled:
Board of County Commissioners
Lake County, Florida 02— 822
SID RGA= IItOUEs< I No. se.� �p
SPECIAL TEAND iOMa
PA= 4 oR a
P.O. Box 7800
315 W. Main, Room 429
Tavares, Florida 32778-7800
Bid prices will include the cost of vehicle titles. Titling procedures will be in accordance with
the rules and regulations of the Department of Highway Safety and Motor Vehicles which
requires the contractor to obtain title for the purchaser.
Units will be delivered with each of the following documents completed:
A. Statement of Origin
B. Warranty Certificates (including rustproofing warranty)
C. Copy of Pre -Delivery service report
D. Window Price sticker affixed
E. Copy of manufacturers invoice to dealer, price may be deleted
F. DHSMV 82040, application for certification of title and/or vehicle registration
G. Check for title
H. Temporary tag and 20 day extension tag
19. ACTIVELY ENGAGED IN MANUFACTURING: Only apparatus proposed from companies wltiCh:
are actively engaged in manufacturing apparatus comparable to that specified herein will be
considered. I
20. SERVICE FACILITIES: Bidder shall maintain a service facility within seventy-five (75) miles of
• the County for the repair and service of the apparatus. Evidence of such a facility shall be
included in bidder's submittal.
21. MAINTENANCE AGREEMENT: A maintenance agreement shall be available to the County
after the expiration of the apparatus warranty period. Bidder shall submit a copy of the
proposed maintenance agreement with their submittal.
22. DELIVERY: Apparatus, to insure proper break in of all components while stili under warranty,
shall be delivered under its own power. Rail or truck freight is not acceptable. A qualified
delivery engineer representing the bidder shall deliver the apparatus and remain for alength of
time sufficient to thoroughly instruct required personnel in the proper operation, care and
maintenance of the equipment delivered.
23. FACTORY DELAYS: Factory scheduling delays must be reported to the County within twenty,
four (24) hours of your notification.
24. PERFORMANCE TESTS AND REQUiREM ENTS: A road test will be conducted with the
apparatus fully loaded and a continuous run of ten (10) miles or more will be made under all
driving conditions, during which time the apparatus shall show no loss of power or
overheating. The transmission drive shaft or shafts, and rear axles shall run quietly and be
free from abnormal vibration or noise throughout the operating range of the apparatus.
Vehicle shall adhere to the following parameters:
A. The front to rear weight distribution of the fully loaded vehicle (as defined by applicable
NFPA guidelines) shall be within the limits set by the chassis manufacturer. The front axle
load shall not be less than the minimum axle loads specified by the chassis maiyf�cture ,2
NC REQUEST No. W1$0
SPECIAL TERMS AND CONDITION=
PAGE i op
under full load and all other loading conditions.
B. The apparatus must be capable of accelerating to 35 mph from a standing start within 25
seconds on a level concrete highway without exceeding the maximum governed rpm of the
engine:
C. The service brakes shall be capable for stopping the fully loaded vehicle in 35 feet at 20
mph on level concrete highway.
D. The apparatus, fully loaded, shall be capable of obtaining a speed of 60 mph on a level
concrete highway with the engine not exceeding its governed rpm
25. FAILURE TO MEET TEST: In the event the apparatus fails to most the test requirements of
these specifications on the first trials, second trials may be made at the option of the bidder
within thirty (30) days of the date of the first trials. Such trials shall be final and conclusive
and failure to comply with these requirements shall be cause for rejection. Failure to comply
with changes as the County may consider necessary to conform to any clause of the
specifications within thirty (30) days after notice is given to the bidder of such changes shall
also be cause for rejection of the apparatus. Permission to keep or store the apparatus. in any
building owned or occupied by the County or its use by the County during the above specifiec
period with the permission for the bidder shall not constitute acceptance.
26. PRE -CONSTRUCTION CONFERENCE: The County requires that representative of the
contractor and any sub contractor attend a Pre -Construction Conference to finalize technical
specifications for each type model to be purchased. The Senior Director of Emergency
Services shall confer with the Contractor to schedule a date for each conference. A final pre-
production drawing of the apparatus shall be prepared by the Contractor and be approved by
the County prior to construction commencing. This drawing will become part of the total
contract, and it must show, but not be limited, to such items as the chassis being utilized;
lights; horns; sirens; compartment location and dimensions; etc. Print is to be a visual
interpretation of apparatus.to be built.
27. INSURANCE AND BONDS: The Contractor shall provide and- maintain during the entire term
of the contract insurance in the following types and limits with a company or companies
authorized to do business in the State of Florida. The Contractor shall not commence work
under the contract until the County has received an acceptable certificate or certificates of
insurance evidencing the required insurance
(X ) General Liability insurance on forms no more restrictive than the latest edition of the
Commercial General Liability policy (CG 00 01 or CG 00 02) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limit
and coverage:
(X 1 General Liability
(X ) Each Occurrence/General Aggregate
(X ) Products -Completed Operations
( ) Personal & Adv. Injury
( ) Fire Damage
( ) Medical Expense
( ) Contractual Liability
$500,000/$500,000
$500,000
$1,000,000
$1,000,000
$ 5,000
02- 822
so mmmr no. ss.tso
s WM" TE#YS AND 001111"Ong
PAGE 6OP0
( ) X, C, U
( ) Automobile liability insurance, including owned, non -owned and hired autos with the following
minimum limits and coverage:
Combined Single Limit $ 300,000
or
Bodily Injury (per person) $ 100,000 .
Podily Injury (per accident) $ 300,000
Property Damage $ 100,000
( ) Lake County. A Political Subdivision Of The State Of Honda, And The Bond Of County
Commissioners, shall be name as additional insured as their interest may appear on the:
( ) general liability policy
( ) automobile liability policy
(X ) Workers' compensation insurance in accordance with Florida Statute, Chapter 440, and/or
any
other applicable law requiring workers' compensation (Federal, maritime, etc).
( ) Valuable papers with minimum limits of $100,000.
( ) Builder Risk insurance policy written on "all risk" perils.
( ) Professional liability (medical malpractice, engineers, architect, consultant, environmental,
errors and omissions, etc.) insurance as applicable, with minimum limits of $500,00 and
annual aggregate of $1,000,000.
(X ) Certificates of insurance shall provide for a minimum of thirty (30) days prior written notice to
the County of any change or cancellation of the required insurance.
(X ) Certificates of insurance shall identify the contract, project, etc. in the Description of
Operations section -of the Certificate.
(X ) The Contractor shall be responsible for subcontractors and their insurance.
(X ) Certificate holder shall be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE
STATE OF FLORIDA, AND THE BOARD OF COUNTY
COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
( X) Bid bond in the amount of 5% of the bid.
( X) A contract performance surety bond and labor and materials payment bond satisfactory to the
County equal to ohe hundred percent (100%) of the estimated contract amount. The bond
must be adjusted annually to cover the estimated dollar amount of purchases for that year.
02- 822
al0 REQUEST No. $&Igo
SPECIAL TEAMS AND io"
PAGE 7 op
28. YEAR 2000 COMPLIANCE: In an effort to protect Lake County, Florida (hereinafter `County')
against unplanned and unnecessary business interruption, contractors accepting business frorr
the County should be aware of the following concerning YEAR 2000 COMPLIANCE of
hardware, software and systems and other electronic date sensitive purchases. The language
contained herein, is incorporated and made a part of any subsequent contract resulting from
this bid request.
'Notwithstanding any provisions contained in the contractual agreement, the contractor
warrants fault -free performance and fault -free result in the processing date and date -related
data (including, but not limited to calculating, comparing and sequencing) of all hardware,
software and systems and other electronic date sensitive goods delivered and services
provided under any subsequent contract resulting from this bid request (hereinafter
'contract"), individually or in combination, as the case may be from the effective date of the
contract. Also, the contractor warrants the year 2000 calculations will be recognized and
accommodated and will not, in any way, result in hardware, software or firmware failure. The
County, at its sole option may require the contractor, at any time, to demonstrate the
procedures it intends to follow in order to comply with all the obligations contained herein.
The obligations contained herein apply to goods provided by the contractor, its sub -contractor
or any third party involved in the creation of the goods to be delivered to the County under
the contract. Failure to comply with any of the obligations contained herein, may result in the
County availing itself of all its rights pertaining to termination or default.
The warranties contained herein are separate and discrete from any other warranties specified
in the contract, and are not subject to any disclaimer of warranty or limitation of the
contractor's liability which may be specified in the contract, its appendices, its schedules,
annexes or any document incorporated in the contract by reference.'
29. TERMINATION: Subject to the provisions below, any contract derived from this request may
be terminated by the County upon thirty (30) days advance written notice to the contractor;
but if any work or service hereunder is in progress but not completed as of the date of
termination, then said contract may be extended upon written approval of the County until
said work or services are completed and accepted.
1
In the event that the contract is terminated or canceled upon request and for the
convenience of the County, with the required thirty' (30) days advance written notice,
then the County shall reimburse the contractor for actual irrevocable costs incurred by
the contractor, if applicable.
Termination by the County for cause, default or negligence on the part of the contraeto
shall be excluded from the foregoing provision; termination costs, if any, shall not apply
The thirty (30) days advance notice requirement is waived in the event of Termination
for Cause.
SID REQUEST NO. 99-1 50
SPECIAL TOWN AND CONDROW
PAGE S OF S
When funds are not appropriated or otherwise made available to support continuation of
performance in a subsequent fiscal year, the contract shall be canceled and the
contractor shall be reimbursed for the reasonable value of any non-recurring costs
incurred, but not amortized in the price of the goods or services delivered under the
contract.
30. ENGINEERING DATA: Each bid must be accompanied by a set of detailed contractor's
specifications consisting of a detailed description of the apparatus and equipment
propdsed. All bid proposal specifications must be in the same sequence as the
advertised specification for ease of comparison. These specifications shall include
size, location, type, and model of all component parts being furnished. Detailed
information shall be provided on the materials used to construct all facets of the
apparatus body. Any bidder who fails to submit detailed construction specifications,
or who photo copies and submits these specifications as their own construction
details may be considered non-responsive and may render their bid ineligible for
award.
31. RE—PLACEMENT PARTS/OPTIONAL EQUIPMENT: The bidder shall include as part of their bid a
list of recommended OEM replacement parts and optional equipment to include guaranteed
delivery time (standard and emergency) guaranteed pricing or price structure and/or discount
terms to apply.
The bidder must be able to supply 90% of parts required to maintain this equipment within 24
hours and have access to the remaining 10% of parts within 72 hours.
The bidder will supply upon request original manufacturer part numbers crossover for parts
which are not manufactured by the equipment manufacturer after the award of contract and
prior to the delivery of equipment.
The bidder shall include as part of their bid suggested stocking levels for replacement parts
(See Attachment A).
32. WARRANTY (CONTINUED): The bidder shall have full responsibility for warranty of all
components of the equipment. A statement shall be attached with the bid setting out the
conditions of the warranty(s). The manufacturer's standard warranty shall be furnished.
Warranty shall include parts and service for a minimum of two (2) years. Warranty -shall
become effective when the vehicle is accepted by the County rather than time of delivery.
Vehicles and equipment must meet all ANSI, SAE and other applicable standards.
It is the County's desire to have a warranty policy made with one company and to be able to
execute all warranties through one service department.
If the bid offered includes more than one warranty or more than one service department and
parts department then a list must be provided of difference dealer names and locations. 332L
bidder must list the nearest licensed and authorized factory dealer for the chassis.
The bidder shall include as part of the bid, a quotation on any extended warranty's which may
be offered by the bidder or OEM.
02— 822
M IAMNs/T NO. swim
MAR sOFs
13. MINOR CNaN ES: The County resarves the right to malts minor changes to the awarded bid
apparatus prior to ordering.
c
02- 822
ske col*fzr t iisriasii BZD ftipORi? i0. i
.0. Rom 7:00 2=
LS R. Main, Roos 416 IPA= '%
avares, YL 32779-7800
1xP TO ADDRESS:
3 RSQCIRZD ON EACH ORDER
:EQ . I rm
10. NO. ITEM AND SPECIFICATION
1. FIRE APPARATUS, PER PRSCSDIm
SPECIFICATIONS
STATE SET PERCENT ABOVE BZMZR'S
NET COST FOR THE FOLLOWING:
VEffiCLZS : 4 t
=Q=PIUXT OPTIONS • 1 n �
VESSCLR AccsSSORS=S• 1n t
STATE PERCENTAGE DISCOMM FROM
IDENTIFIED PRICE LIST(S) FOR THE
FOLLOWING:
CAR/C8ASSIS PARTS. 1n t
PRICE LIST Pierce Mfa.. OEM
DATE OF PRICE LIST 219 9
BODY PARTS: 10 8
PRICE LIST pi earn Mfq _ OEM P1
DATE OF PRICE LIST 2/99
aEQIIZRED DELIVERY DATE I VBNDOR DELIVERY DATE
270 Days ARO
33MZCZ TO:
LAMB COMTY EMSRGZX= SBWZCSS
PO B= 7800
TAVARSS, FL 32778-7800
Prices F.o.b. Destine
CM.& . EXTsKDsD
p0�1iQTZTY Dom' PRICE PRICE
S 3m S1 A 1; 07 94 4 S
CREDIT TERMS I Contracting Officer:
Roseann Johnson
1/2%, Net 10 Tel. No. (352)343-9765
hereby agree to furnish the items on which prices are quoted above and on subsequent Page.
:or'+1ace with all terms and conditions previously listed and any attached specifications.
Name Pierce manuf acturinQ. Inc. 6/21/9 _gam 39-0139830 flate,�._._—
z -ass 2600 American Drive Appleton, ise 54
- City'state.Zip
W►TflRS OF SIDDSR
. .�w • i zed Sales Reflrese_r•
TI?L8 Aut o
irmse cvami cr vsvc>,.c �M% Res rza�
P.O. at 7000
31f W.` Us", Ream Oli
Tavasee, FL 22770-7000 �.►r
Priems F.O.S. Dm:t4mba•4_
RRQ .
NO.
ITEM
NO.
ITZH AND SPRCIFICATICK
- ZRCmm
DISCOM
SZDDRR i1AS INCZAMSD A CMOLRTS
DBSCRIPTICO OF Vi6ICLR
COWTRDC.TICK? Mo- x NO
XZARZST FACTORY ADTHORIZZD
PARTS •Allm SZRVICH FACILITY.
TAn-A Virg FAtii=ant_ Tnr__
141 Maritima Dri
,
va
Sanfnrd , Ff. 17771
MILES FROM FACILITY TO
ASTATULA, FLORIDA: 45 milac
NAME/TELEPHONE /CELL/PAGER
NUMBER OF CONTACT PERSON:
Rnhart RnIZZnc-
Doug Bums
Jna Anffman
1-A()[)-27R-R-4AA Bra dontnn
407 328-5081 Sanford
1-800-519-5474 pager
'
352 406-7089 cellular
352 742-0896 home
02- 822
: ucrmwyr :gree. do rvrnssn tae zzems va masca prxt are quozem aavve am cm xm�%wmm&-- w -m-•
:cczdance with all terms and conditions previously listed and any attached specilicatiens.
WPmny Nae
THORIZBD
%A • comer Process''-- —t sea -rices
O. scs 7000 •
.S V. us". Som 410
mares, FL 32778.7800
sm
PAM 3
Prices F.O.S.tiaatice
Zo. XTZm'
i0. NO. ZTD►I AND SPZCIliG1'iQi Qm11i'!'Ii'Y SIT PRICE Mac
PRIG
ZXT13W2V WARRANTY PER YEAR
ULFTER 24 MUTES) LIST ALL
ZXTZNDZD NARRANTIES OFFERED, TU
YEARLY COST OF EACH WARRANTY AND
TEE I=XVNZNT OFFERED FOR
WARRANTY AND TOR HANDPACTOM
(ATTACH ADDI'i'=CML SEEETS IF
NECESSARY) .
c���tta,l,vA LTarrant� S,i+aAnlp .
DELIVERY. TDM FOR
SPECIFIED FIRE APPARATOS:
DAYS ARO_22CLdzT=—
Delivery time may be less ,
depending upon chassis
availability.
+Y agree to furnish the item an which prices are quoted above and on
t Pia
zce with all terms and conditions preciously listed and any attached spscilieations-
y Name Piarep mato 6/21/99 (1_8CC_
WRIZED SxQmT=r // www m Anthnri vad Cal as gmensent
sae county rroduremant servscea
.O. sem 7800
1S If. Xa1a, Roca 416
a�ai'e�• YL 3277'-7800
„PAM 4
Prises M.O.s. ftstfaat
zs4 • zz tAa'r sZ?NMD
10. » • ITEM AND SPECIFICi =Off Q MUr=TY PRXCS PRXCE
Exceptions/Additions to specifications
YES' NO
If = attach separate sheet detailnp
same.
NOTE: It shall be unacceptable for any
bidder to make the statement one
specifications' in lieu of listing all
exceptions/additions from the preceding
specifications. it shall also be
unacceptable for any bidder to submit
manufacturer's literature in lieu of the
above. All exceptions/additions to our
specifications shall be either handwritten
or typed on an attached separate sheet.
If'Lake County awarded you the proposed
contract, would you sell under the prices
and terms of this contract to any
Municipal, County Public Utility, Hospital,
or Educational Institution having
membership in POOL (Purchasing
Officials of Lake)or SICOP (Six
County Co-operative Purchasing
Association)? All deliveries shall be
F.O.B. Destination and there shall be no
obligations on the part of any member of
POOL or SICOP to utilize this contract.
(Check one Yes x No
Initials
02— 822
:eay agree to tusaish the items on whidi prices are quoted above am m e-VWW
.%don
.ance With4all terms and conditions previously listed and any attaebed apeeitieatioos.
mny Name Pierce Manufact4Wina, Inc. ate 6/21/99
-------------
[MrZZD SIMaTmE_ t' �, _T21=—Authorized Sales
LAIC COUN t FL
• or nONAL EMM WARRAPITM
Allison 1b WOW
1. Tbrw (3) yms -Y S 604.00
2. Four (4) yars _ ' }. 822,00
3. Fm (5) yms�: 1,206.00
Attached wati wiles are a 6Me f1+Om laterni
• . • �;Nal���v ' ••I.• Y. •1 ��y1•]�. •f.��C�M.. Y•y,L •. �.� � .Ni.�►' ,'
' 'ss.s s�nyri�•ir:" ,.."s..r"' - � '?o�'•.r. ' �,-��Sc: -
.J'?j. r' �'� ;,►�. a�2r�tV:.:.4 �` w:`�• 7: �:Y!•t/.' •�rt�i.
". � - ' �t��!1'. X5'4 r .•.t= .�',..•t�.�.• -
02- 822
4:2 We Build Confides,
Page 2 of 12
Our estimated in-service weight calculations show that a 23,000 pound rear axle will be a '
marginal appfication with a 1000 gallon water talc and high side coampartmeats on both
sides of the vehicle. We are propodng a 24,000 pound cspa*y rest nde with a 3 i,000
pound near suspe:tsion. In additioa we propose to supply a Jacou and oder For
braking performance and safty.
Pages 3-6 of 15
Aluminumbody construction proposed is Pierre's statnd:rd design with 10 year warrmty
per the enclosed proposal. Mateiial, .PaoP 'al b
standards. Documentation and
We exceed 107.5 cubic feet of as �We
rescue style full height nom '. ., � .;.�'; �s�'.-�.-.a�n�t......
pmts m place of tisrx ) mdmdual
compartments per side. We fed dais offers better access to equipment and additie W
compartment space. If this is not is
and three (3) high sides per side are required
they will be provided at no charge.
We propose to provide a roll -up door on the rear compartment in place of hinged doors at
no additional charges. If hinged doors are required are required they wr11 be provided at :.
no charge. -
Page 13 of 15
Lower zone lighting as specified by the County does not meet current NFPA lighting
requirements for spacing and optical output. We are proposing a Federal Signal NFPA
compliant system using strobe and halogen lights which exceeds specifications.
02- 822
lia RtQUZ.f r lam. MLgg
ATlACXMZNr A
1PAGL 1 OR 1
ATTACHMENT A
SUGGESTED STOCK LEVELS
02- 822
ITEM
NO.
STOCK - . SAFETY
DESCRIPTION ON HAND STOCK
Tom -8 'Fire Ecutpeent maintains in excess of
repair of fire apparatus. We do not have an
,raernmmolmapdAevals far stocking of parts as
all of our inventory is available for same day
or next day delivery.
02- 822
MOP-MOP, SERVICE BULLETIN
We Build Confidence.Tm
Service Topic #43: Year 2000 Compliance — Y2K
ADDEND Uhl & FINAL
DATE: December 19, 1998
FROM: Jim Parke REFERENCE -
.0N1
SIGNED: t
Please forward the following to any mistomer(s) requests on Y2K
Pierce® '
YEAR 2000 READINESS DISCLOSURE
Pierce Manufacturing, Inc. has reviewed the potential impact of the Year 2000 transition on the opeaating :?
systems used on its apparatus.: We have confirmation from our major component suppliers that all electroiii
systems, including electronically cora lied engines, fur apparatus, *rant fissions, agent appkicadon�
lock braking and steering systems are year 2000 compliant. No Pierce® apparatus will experience any
operational problem due to date processing errors related to the transition between years, including the years
1999 and 2000, or due to leap year calculations.
The Pierce® Micro Controller IV and multiplexing technology stores date -sensitive information. However,
the software is Year 2000 Compliant and. in addition. the dates are not used during operation of the
apparatus. Date or date -sensitive information is not sent to or received from other electronic control units or
the vehicle.
Pierce is in communication with the applicable vehicle manufacturers and believes, with respect to each
commercial chassis on which it has installed or incorporated its apparatus, that no such vehicle will
experience any operational problem due to date processing errors related to the transition between years,
including the years 1999 and 2000. or due to leap year calculations.
The electronically controlled engines, fire apparatus, transmissions, agent application, anti-lock braking and
steering systems do not track. use or compute dates during their operation. Most do not have any timing
software. Engine controllers which do have timing systems operate using "Run Hours" and "CPU Cycle"
methods and are not date sensitive.
Pierce is aware that certain diesel engine electronic diagnostic and service equipment used by service
technicians may not be Year 2000 compliant. While this will not affect the operation of your vehicle it
could affect the servicing center's ability to service your vehicle in a timely manner. Please contact or ehe
the Internet Web site of your engine, commercial chassis manufacturer or your preferred local service cent,
for further information.
I f you have questions�or concerns regarding this, please contact a customer service representative at (888)
PIERCE.
®2- 822
AWARD UNDER LAKE COUNTY, FLORIDA
BID NO. 99-150
ITEM: Automotive Fire Apparatus
DEPARTMENT: Fire -Rescue
TYPE OF PURCHASE: Term
REASON:, To purchase a new automotive fire apparatus. This
purchase is necessary to meet or exceed all National Fire
Performance and Safety (NFPA) specifications and will
allow the older trucks to be used as back-up equipment or
be retired.
RECOMMENDATION: Approval is recommended for the procurement of a new
automotive fire apparatus (2002 Pierce Dashes) from
Pierce Manufacturing, Inc., utilizing the existing Lake
County, Florida Bid No. 99-150, on an as needed contract
basis, effective through July 31, 2000, with the option to
renew for four (4) additional one-year periods, subject to
further extensions by Lake County, Florida, in an amount
not to exceed $1,204,052 with a $25,000 contingency fund,
for a total annual amount not to exceed $1,229,052, for the
Department of Fire -Rescue; allocating funds therefore from
the Capital Improvement Program, Project No. 313233,
Fire Rescue New Apparatus Acquisition, Account Code
No. 289401.6..840, as funded by the fire Assessment Fee,
for this particular purchase and authorizing purchases as
needed, subject to availability of funds, for the remaining
renewal periods.
1J V1 r W V 111 (L
Date
AWARDPALMBEACHCOUNTYChain 02- 822