HomeMy WebLinkAboutR-02-0818J-02-520
6/5/02
RESOLUTION NO. 02- 818
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR-FIFTHS (4/5THs) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES AND ISSUING PURCHASE ORDER
NO. 229240 FOR THE ACQUISITION OF REPAIR
SERVICES FOR THE TAYLOR TM -120 MARINE FORK
LIFT TRUCK AT THE MARINE STADIUM MARINA FROM
A & S EQUIPMENT CO. & FORKLIFT REPAIR FOR THE
DEPARTMENT OF CONFERENCES, CONVENTIONS AND
PUBLIC FACILITIES, IN AN AMOUNT NOT TO EXCEED
$7,900; ALLOCATING FUNDS FROM THE MARINE
STADIUM MARINA FY 2002 GENERAL OPERATING
BUDGET, ACCOUNT NO. 402003.350508.670.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5ths) affirmative vote of
the City Commission, the City Manager's finding of an emergency,
waiving the requirements for competitive sealed bidding
procedures and issuing Purchase Order No. 229240 for the
acquisition of repair services for the Taylor TM -120 marine fork
lift truck at the Marine Stadium Marina from A & S Equipment
Co. & Forklift Repair for the Department of Conferences,
CITY
vwxnva
JUL 0 9ROSWWWOU
2002
02- 818 -.
Conventions and Public Facilities, in an amount not to exceed
$7,900, is ratified, approved and confirmed, with funds allocated
from the Marine Stadium Marina FY 2002 General Operating Budget,
Account No. 402003.350508.670.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 9th
ATTEST:
R A
PRISCILLA A. THOMPSON
CITY CLERK
APPROVF}�S /fO FORWIkND CORRECTNESS.te
ERCT VIL.
ATTORNEY
W6265:tr:LB
day of July 2002.
MANUEL A. DIAZ, MAY
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 23
The Honorable Mayor
TO: and Members of the City Commission
Alto,
Carlos A. Gimenez
FROM: City Manager
DATE: AIN 1 F Gi02- FILE:
Resolution Ratifying the City
SUBJECT: Manager's Emergency Finding
for Repairs to Fork Lift Truck for
Marine Stadium Marina Office
REFERENCES:
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying,
approving and confirming the City Manager's finding of an emergency, waiving the requirements
for competitive sealed bids and approving repairs to the Taylor TM -120 marine fork lift truck for
Marine Stadium Marina from A & S Equipment Co. & Forklift Repair, a Non Minority/Miami
Dade County vendor, 1900 N.W. 95 Ave., Miami, Florida 33172 in the amount of $7,900.
Funding was allocated from the Marine Stadium Marina Operating Budget Account No.
402000.350508.670.
BACKGROUND _
Repair work was needed on the Taylor TM -120 marine fork lift truck because of salt water
corrosion and four years of heavy use on the truck's lifting forks, steering system and transmission.
These repairs were necessary to maintain the safe operation of the vehicle, and to ensure that no
interruptions occurred. in the daily operations of Marine Stadium Marina. Two working fork lift
trucks are required for this dry dock facility to provide continuous service to the Marina customers
and guests. Marine Stadium Marina is projected to generate in excess of $719,000 in revenues for
the City this fiscal year.
Funding was allocated in the amount of $7,900 from Marine Stadium Marina Operating Account
Code 402003.350508.670.
FISCAL IMPACT
None
71_2�_4
CAG/FKR/CPA/yp
02- 818
w
I
2
3
Budgetary Impact Analysis
Conferences,Ctnventions
Department Public Facilities Division Marine Staditun marina
Agenda Item -r"r (if available)
Title and brief description of legislation or attach ordinance/resolution:
Resolutlorn raUfying urgency timling tor repaar services Zor
marine ForK tun Marim
1. Is this item related to revenue'? NO: Y"ES(Ifyes, skip to ite,n '7.)
�. Are there sufficient funds in Line Item'? 402003
YES: XX Index Code350508 Minor Obj. Code 670 Amount $7,900
NO: — Complete the followin questions:
6 . Source of funds: f\mount budgeted in the Line Item S 23.,000
Balance in Linc Item :S 13,816.45
Amount needed in the Line Item y 7,900
SLlftiClent funds will be transtL!rrecl From the C011owim, line items
:ACTION :\CC'Ol.'� 1' :� U:�1131:i:
:\CCOt'N"1' �I�1:�IE � TO"T:\L
Index/Minor Object/Project No.
Transtzr durtr bv
From
S
I From I
( j i
From
Budget Analvst
To _
I S
Any additional comments''
Necessary to maintain safe operations o ac
I �v
Department Di cCWr Dcs!_nce
_// C _/Oz.
Date
FOR DEPARTNIENT OF MANAGE.IENT AND BUDGET USE ONLY
\'cntitd h�..
Verified bv:�
Transtzr durtr bv
�I�
Drparrment of and Budurt i
-
Bud_e Analvst
Budget Analvst
nirecaorDesi_nee
i
Date / G
Date
Date
02- 818
TO Carlos A. Gimenez
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: March 92SM22 PN 3:449.
SUEWECT :
or
000,
FROM: REFERENCES
Christina P. Abrams, -Director
Conferences, Conventions, & Public FacilitiesENcLosuREs
Authorization Request For
Emergency Purchase Order / Fork
Lift Truck Repairs At Marine
Stadium
Marina
Please allow this to serve as request for your authorization to initiate an emergency purchase order
for the repair of the Taylor TM -120 marine forklift truck at Marine Stadium Marina, in the amount
of $7,900.00.
The repair work to be undertaken will mitigate the effects of salt water corrosion and four years of
heavy use on the truck's lifting forks, steering system, and transmission. These repairs are necessary
to maintain the safe operation of the vehicle, and to ensure the continued business operations of the
facility, which is projected to generate over $719,000 in revenue for the City this fiscal year.
It is with this in mind that we respectfully request the above. Kindly indicate your preference by
signing below.
(Approved) (Date)o�—
Verification of available funding in the amount of $7,900.00 from Marine Stadium Marina FY
2002 0 'ng budget account 402003:350508.6.340:
(Date) 3 ty
^n, Linda aski s, Direct
Department of Management & Budget
Enc.
CAG/FKR/CPA/shb
City of Miami
Management & Budget
Date Vilk 2 -
Time
Time 3: 10 (AM@%
Amount of SA 77, 9do.oa is
available in account number.
'/01003. 3rOS6 If -4 3yo
ied by: SIGNATURE
02- 818
- We wok"` A& � Equipment Co. & Foi lift Re air
_ ®® q P
1900 N.W. 95 Ave. Miand, FL 33172
Tel: (305) 436-8207 • Fax: (305) 436-8205
24 Hm Emergency Bpr. (305) 7324455
19� WffAL
U/M
DESCRIP'T'ION OF PARTS OR MATERIAL
P
FAX
AMOUNT
NAME a aci IU an a .
AOOAES$ 3S'o
cm, STATE. ZN
4 t L
INVOICE N° 15486
I�q- 17-- 0 -,
t M t10
EERY.
S -- Z 5-,21
Uw.
QTY
U/M
DESCRIP'T'ION OF PARTS OR MATERIAL
PRICE
AMOUNT
2
e - o vx o i oa o r'
SAn d q o► r, e
l` Ck 4 6t
�
Qo
Z
2w d � s
✓� � q d Wgi-2
Z
of we Ckd el
O -A O
�{ uu o- T r Q q SS ,nom L
Z
C osshe�.e� Q �v� S
Z
r �C ,e. t �� e Q vv1,
i
LABOR PERFORMED: e e- fv\, R _
C.
TOTAL
TOTAL LABOR
790010'0
h Q Q iQ 5 2 q 0 (,s ,(' Q
1
PICK & DELV.
PREVENTIVE
MAINTENANCE
I HEREBY AUTHORIZE THE ABOVE REPAIR & WORK TO BE DONE. YOU AND YOLfIt EMPLOYEES
MAY OPERATE MY VEHICLE FOR PURPOSES OF'IES 'i'iNG AND DELIVERY AT MY RISK. AN
EXPRESSED MECHANICS LIEN IS ACKNOWLEDGED ON ABOVE VEHICLE TO SECURE THE
AMOUNT OF REPAIRS THERETO. IN THE EVENT THIS INVOICE IS NOT PAID PROMPTLY WHEN
DUE. THE PURUCHASER AGREES TO PAY ALL COST OF COLLECTION INCLUDING REASQNABLE
ATTORNEY'S FEE WHETHER SUIT BE BROUGHT OR NOT
SUBTOTAL
TAX
l`
TOTAL S
90t7� DO
DATE
PRINT NAME Q 2
...ec-cvrtie� n - rrwrort
ESTIMATES ARE FOR LA80RONLY. MATt"ALAIXxI MPA- Te..na.wig-'=W%An�rv..�.,......�.......,�........+...�....�. _..•--- _-------------
0112212082 16:18 3054368205 A$S ExlUIPMENT
1900 N.W. 95 AvE. • Ww FLoRvA 33172 • Tet: (305) 436.8207 • Fax
Elate::
City of Miami
Marine Stadium Marion
3501 Rkkenbaelwer Cswy
Miami, FL. 33149
Rt: Taylor FOAM IM120 I SIN S -V4-25316 Repairs Needed
Carriage:
A)
I. Sand blast forks, steam dean & paint.
2. Remove fork padding, padding support res, install new
rads & new padding.
I Replace as needed gear pads on rear of forks.
4. Adjust and replace as needed bottom of forks safety plat
S. Remove bashing and replace with new.
ftjvft
) 436-8205
in gear.
support
Transmission:
B)
1. Remove transmission fora►. ,And rev. control lever, repla with new unit.
2. Remove steering rod and steering wheel, replace with n units.
3. Remove steering control box, reseal unit.
C) Replace (2) crosshead bearing.
A) Remove (2) air chambers and replace L.H &
Unit Price: 57,900.00, Price includes Parts, Labor and
Approved:
Purchases Order.
Signature:
PAGE 02
02- 818
CITY OF MIAMI
CONFERENCES, CONVENTIONS, & PUBLIC FACILITIES
MIAMARINA / MARINE STADIUM MARINA
Phone: 579-6955
PURCHASE REQUISITION: ICU
Fax: 579-6957
PURCHASE ORDER ' n�nVo
Facility: m f-) 11.
Date: 2-1 A -O Z Entered By: Gi&
%-102-003.
Amount: ��
�, 00 • Account: R • (e . Lao
Vendor: �a1, PE Vendor #: CY
L9oo AJ IJ 9,5 P�,ie.� .
EL 13)22)
Description:
meryenQ-A �- (2). 6 �e�� Yo 7o. \eI !a.O
FcrL) l.i f Tr 1.W , eel C',. tt &Z6 S C40 of Lkl� • Pv- . ssclb
to ff,z�..tc_.;j
02- 818
t (•i , �/ wV � 710. •: ' �''..1..;•EjyC'iy']:r�.._y RECORD
f
pt,
WIT' Jam` -K
rn� 229240.
Pun
�. ».Ilimollosi and WdpphV pop
Palk Bid/Cor*ad No:
L�~'
eoz33Ow7m 'Ffor�d¢'
sr P o i3.OToe
`.- _
I4I,� it EMEROEidCY
(305)416-1900N922 Fi�X306)4�8-xt t
-,Shit &M►YaZiz- CPPB
Category
N
29491
f303-+4368207
PUBLIC FACILITIES .
MARIW STADIUM MARINA
A & S EnUIPMENT CC
3901 RICXENBACKER CAUSEWAY
ATT H
MIAP11, FL 33149
1900 NW 99 AVE
MIAMI FL X317
City of Miami Accounting Divisio�,/ AgMf tsfQara lf?
!.t-
•
Department of Finance i C = r Olt-
P.O. Box 330708
P.O.
Miami, Florida 33233-0708
Department
Contact Person
Telephone No:
Requisition No:
1•1
STEPHEN $Ct�i+'_f:
305 3.L,S-:i=;1%•
t':ryF: ;. ?•".:•`_L•
Item#
Commodity
Description
Qty
Unit
Unit Price
Extended Price
Code#
F t1,,r�!-ASE ORDER' t C?n REf AIr.
I
:TGF:
.+
; ,' .:r.�.r
OF THE j lYt.0R Tf:-1'�Xl FORK LIFT Al
t;t:f'fil.R; 3 t ICESffF','1 TO KADITA'l:t:
�•:Ut:~r,L iil.)SI;::55 C1t-'Et?>aTIn�
t:!'�t:f r•F,.t�Y - APPROVED BY THE CITY
I t'UE.P;i f i F I C=Al ION:
I'll"011"61SER SNAIL PAY 0.11 DFHALF OF,
:t: I W,L f; I F- AHD 'lbAVE. CII Y AW'D I TS
►ir F"It JAi_S PARMLE.,S FROM ANP, AGAI1:l1
M,'Y AN'Ll nt.l CL_AIN S, LIABILITIES,
-05—LS, ANT) CAUSES OF ACTION, WHICH
rViy ARISE OUl OF PROPOSE:P'S
PLPF ORMAI-XE UNDER THE PROVISIONS Of
-t HE CO'N'TRACT, INCLUDIM ALL ACTS OR
O ISSIONS TO ACT ON THE PART OF
PROPOSER, IRXUDIW ANY PERSON
PERFORMING UNDER THIS CONTRACT FOR
OR ON PROPOSER'S BEHALFv PROVIDED
THAT ANY SUCH CLAIMS, LIABILITIES,
LOSSES AND CAUSES OF SUCH ACTIGH ARE
'
Tax 0;; S/5 No:
Ancoud Code Number(p) . -
. r. ; Payment
AtAhorizpdm
592307326
_w
402003.350509.6.670 7900.00
t•.nw for as ►anar
ae soSr•NIM M,Mu
7w erytoM .wr a
Entity Type;
ts�aiorriawtt4f.,
oJrr...sww�ee�t�ar_
twaaRrtswoaerr
o�s.a�edrtoacrarw.
Tenors:PAM
(Praa�t p�siMit tftt000g6►
t / ¢l hr 5
.
okwo
NET30
��—•�
Pu ewes 0 diii
,M240 : r
► 1 � `a . �x roi
f , t dr t j
Da" Dow
Cls] d Nind :.1� .. -00W IN
t (•i , �/ wV � 710. •: ' �''..1..;•EjyC'iy']:r�.._y RECORD
f
Online Budget Status Next screen
Go To Detail
Accowt# 402003.35050B.6340.67075 IFY 200110 (CCYYMM)_
Account Mame 'REPAIR/HAINTENANCE — 'OUTSIDE
Control Digit 4"02003.350808.6340.670
[—Updated Transactions
- Revised Budget 23,000.00+
FY Encumbrances 37,243.94+
+ FY Liquidations 35,011.51+
FYActual 16, B24 5B+ FY Unexpended
Non -updated Transactions
# of Entries
- Journal Entries
- Req Encumbrances
+ Req liquidations
- PO Encumbrances
- AP Encumbrances
- AP/PO Invoices
+ APIPO Liquidations
Available Budget
3,942.99+
3,942.99+
02= 8.18
OK