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HomeMy WebLinkAboutR-02-0725J-02-565 6/11/02 RESOLUTION NO. 02— 725 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROCUREMENT OF LAWN EQUIPMENT FOR THE DEPARTMENT OF PUBLIC WORKS FROM VARIOUS VENDORS, UNDER EXISTING STATE OF FLORIDA CONTRACT NO. 515-630-00-1, ON AN AS -NEEDED CONTRACT BASIS, EFFECTIVE THROUGH JULY 25, 2002, AND ANY EXTENSIONS, IN AN AMOUNT NOT TO EXCEED $20,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.310501.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The procurement of lawn equipment for the Department of Public Works from various vendors, under existing State of Florida Contract No. 515-630-00-1, on an as -needed contract basis, effective through July 25, 2002, and any extensions, in an amount not to exceed $20,000, is approved, with funds allocated from Account Code No. 001000.310501.6.840. CITY MUTM J U N 2 7 2002 ntsolntion No. 02— 722 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 27th day of ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPRCgX9D TORM AND CORRECTNESS KJANDRO VILARELLO TY ATTORNEY W6290:tr:LB June , 2002. MANUEL A. DIAZ, M,1 �. 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 ©2- 725 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: Of the City Commission SUBJECT: FROM: Carlos A. Glmenez REFERENCES City Manager ENCLOSURES: RECOMMENDATION CA -3 JUN 18 2002 FILE: Resolution authorizing Purchase of Lawn Equipment under State of Florida Contract No. 515-630-00-1 It is respectfully recommended that the City Commission adopt the attached Resolution authorizing a contract for the purchase of Lawn equipment from various vendors under existing State of Florida Contract No. 515-630-00-1, effective until July 25, 2002, on an as needed contract basis, subject to any extension thereto by the State of Florida. Funds are allocated in the amount of $20,000.00 from Account No. 001000.30501.6.840 authorizing said purchases, as needed, subject to availability of funds. BACKGROUND The purchase of lawn mowers, edgers, blowers, trailers, chainsaws will be used by the Public Works Operations Division for trimming trees, clearing vacant lots and cleaning alleys and medians within the public right-of-ways. Various municipalities and agencies have realized substantial savings utilizing the State of Florida contract for the purchase of lawn equipments from various vendors. The Purchasing Department has a need to secure a contract for this commodity for use by the Public Works department on an as needed basis, when needed contract basis under existing State of Florida Contract No. 515-630-00-1. It is therefore recommended that award be made to Various Vendors for the purchase of said commodities. Funds are allocated from Account No. 001000.310501.6.840 for the purchase of Lawn Equipment. Further, funds for maintenance support services will be allocated in the Department of Public Works' General operating budget. Fiscal Impact: None - CIP Budgeted Item _2Vi' CAG �//c KR�J JSC 5�2 02- '7 2 5 1 Department Public Works Budgetary Impact Analysis Division Operations 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: The purchase of lawn mowers. edgers. blowers. trai lers. chainsaws will be used by the Public Works Operations Division for trimming trees, clearing vacant lots and cleaning alleys and medians within the public rights-of-way. 4. Is this item related to revenue? NO: YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 310501 Minor Obj. Code 84 0 Amount $20, 000.00 NO: _ Complete the following questions: Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will he transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verified by: From $ From $ From $ To $ 7. Any additional comments? 8 FORDTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified b . Ve Verified by: Transfer done by: -Beffaraww& Managelfiieiit and Bud Budget Analyst Budget Analyst Director/Designee ` Date c3 © Date / Date 02- 725 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH Governor CYNTHIA A. HENDERSON Secretary MyRd ida.corn State Purchasing 4050 Esplanade Way Suite 350 Tallahassee, Florida 32399-0950 Telephone: 850-488-8440 Fax. 850-414-6122 Internet: www.MyFlorida.com Suite 315 January 17, 2002 MEMORANDUM NO.: (515-630-00-1)-7 TO: Department Addressed FROM: Director, State Purchasing SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment The following changes have been made to the subject contract: 1. The subject contract has been extended for six, (6), months to July 25, 2002, at the same prices terms and conditions for all contractors except Brettel Equipment Company, which has been removed. 2. The contract administrator has been changed from Bobby Hinson to Richard Rountree. Any questions or problems in delivery or service that may arise regarding this contract should be directed to Richard Rountree at (850) 488-7809, Suncom 278-7809, rountrrCadm s. state. fl. us DSP/rr/meb 02- 725 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH Governor CYNTHIA A. HENDERSON Secretary MyRonda.com State Purchasing 4050 Esplanade Way Suite 350 Tallahassee, Florida 32399-0950 Telephone: 850-488-8440 Fax. 850-414-6122 Intemet: www.MyFlorida.com Suite 315 January 24, 2001 MEMORANDUM NO.: (515-630-00-1)-6 TO: Department Addressed FROM: Cynthia A. Henderson Secretary SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment Please make the following changes in the subject contract: Delete: Pages:13-22 Add: Pages: 13-22 (Rev 12 Feb 01) The purpose of this memorandum is to show a change in the list price sheets as allowed by contract terms. Any questions or problems in delivery or service that may arise regarding this contract should be directed to Bobby Hinson at (850) 488-7515, Suncom 278-7515, hinsonb(a,dms.state.fl.us CAH/bh/meb 02- 725 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH Governor CYNTHIA A. HENDERSON Secretary MyFionda.com State Purchasing 4050 Esplanade Way Suite 350 Tallahassee, Florida 32399-0950 Telephone: 850-488-8440 Fax: 850-414-6122 Internet: www.MyFlorida.com/dms www.MyFloiida.com Suite 315 January 8, 2001 MEMORANDUM NO.: (515-630-00-1)-5 TO: Department Addressed FROM: Cynthia A. Henderson Secretary SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment Please make the following changes in the subject contract: Delete: Pages: 14 & 18 Add: Pages: * 14 & *18 *(Rev 22 Jan 01) The purpose of this memorandum is to update the list price sheets for Excel Industries/Hustler Turf Equipment. Pricing takes effect January 26, 2001 Any questions or problems in delivery or service that may arise regarding this contract should be directed to Bobby Hinson at (850) 488-7515, Suncom 278-7515, hinsonbadms. state. fl.us CAH/bh/meb 02-s 725 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH Governor CYNTHIA A. HENDERSON Secretary MyRorida.com State Purchasing 4050 Esplanade Way Suite 350 Tallahassee, Florida 32399-0950 Telephone: 850-488-8440 Fax. 850-414-6122 Internet www. MyFlodda. comldms www.MyFlotida.com Suite 315 November 28, 2000 MEMORANDUM NO.: (515-630-00-1)-4 TO: Department Addressed FROM: Cynthia A. Henderson Secretary SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment Please make the following changes in the subject contract: Delete: Page 18 & 19 Add: Page * 18 & * 19 *(Rev 16 Dec 00) The purpose of this memorandum is io show the deletion of the Howard Price line of lawn equipment, (type 4). Any questions or problems in delivery or service that may arise regarding this contract should be directed to Bobby Hinson at (850) 488-7515, Suncom 278-7515, hinsonb(-,dms.state.fl.us CAH/bh/meb ()- 725 Suite 315 April 5, 2000 MEMORANDUM NO.: (515-630-00-1)-3 TO: Department Addressed FROM: Paul A. Rowell Deputy Secretary SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment Please make the following changes in the subject contract: Delete: pg. 78 Add: pg. 78* *(Rev 5 April 00) The purpose of this memorandum is to update the FEID# for Snapper. Any questions or problems in delivery or service that may arise regarding this contract should be directed to Bobby Hinson at (850) 488-7515, Suncom 278-7515, hinsonb(iDdms.state.fl.us HPB/bh/meb 02-- 725 Suite 315 April 3, 2000 MEMORANDUM NO.: (515-630-00-1)-2 TO: Department Addressed FROM: H.P. Barker, Jr. Chief, Bureau of Procurement and Contracts Management SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment Please make the following changes in the subject contract: Delete: Certification Page and Pages: 13-78 Add: Certification Page and Pages: 13-105 (Rev 4 April 00) The purpose of this memorandum is to add additional manufacturer's products to the contract. Any questions or problems in delivery or service that may arise regarding this contract should be directed to Bobby Hinson at 488-7515, Suncom 278-7515, hinsonbaa,dms.state.fl.us HPB/bh/kla 02-- 725 Suite 315 February 28, 2000 MEMORANDUM NO.: (515-630-00-1)-1 TO: Department Addressed FROM: H.P. Barker, Jr. Chief, Bureau of Procurement and Contracts Management SUBJECT: Contract No. 515-630-00-1 Title: Lawn Equipment Please make the following changes in the subject contract: Delete: Certification Page and Pages: 13-57 Add: Certification Page and Pages: 13-78 *(Rev 28 Feb 00) The purpose of this mernorandum is to show the addition of manufacturers products to contract. Any questions or problems in delivery or service that may arise regarding this contract should be directed to Bobby Hinson at 488-7515, Suncom 278-7515, hinsonbAdms.state.fl.us HPB/bh/kla 02_. 725 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH Governor CYNTHIA A. HENDERSON Secretary MyFlodda.com State Purchasing 4050 Esplanade Way Suite 350 Tallahassee, Florida 32399-0950 Telephone: 850-488-8440 Fax: 850-414-6122 Internet: www.MyFlotida.com/dms www.MyFlorida.com CERTIFICATION OF CONTRACT TITLE: Lawn Equipment CONTRACT NO.: 515-630-00-1 BID NO.: 4-515-630-E EFFECTIVE January 26, 2000 through January 25, 2002 EXTENSION: January 25, 2002 through July 25, 2002 (Rev 22 Jan 02) SUPERSEDES: 515-630-99-1 CONTRACTOR(S): Ariens Company (A) Ariens-Gravely (A) Dixie Chopper/Magic Circle (A) Excel Industries (C) Florida Outdoor Equipment (A) Golf Ventures, Inc. (D) Husqvarna Forest & Garden (A) John Deere Company (A) Kut-Kwick Corporation (B) Live Oak Lawn Supply, Inc. (D) MTD Products (A) Mulvaney's Inc. (A) Robinson Equipment Company, Inc. (A) Sarlo Power Mowers, Inc. (A) Snapper, Inc. (A) Southeast Equipment Distributing (A) Steiner Turf Equipment, Inc. (A) Tresca Industries, Inc. (A) Wesco Turf Supply, Inc. (A) (Rev 22 Jan 02) Suite 315 ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF RICHARD ROUNTREE AT (850) 488-7809 SUNCOM 278-7809. (Rev 22 Jan 02) A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services on January 12, 2000 a contract has been executed between the State of Florida and the designated contractors. 02- 725 B. EFFECT - This contract was entered into to provide economies in the purchase of Lawn Equipment, by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature RR/meb Attachments 02- "�% Special Conditions PURPOSE The purpose of this bid is to establish a 24 month contract for the purchase of Lawn Equipment (Not Farm or Industrial Tractors) by all State of Florida agencies and other eligible users in accordance with Eligible Users paragraph, General Conditions. It is anticipated that the contract will be effective from January 26, 2000 through January 25, 2002. OPTIONAL CONTRACT USAGE In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this Invitation to Bid/Request for Proposal, by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract. ESTIMATED QUANTITIES It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately $2,000,000 under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid and should not be construed as representing actua 1 figures under the contract. SPECIAL ACCOMMODATION Any person requiring a special accommodation at State Purchasing because of a disability should call State Purchasing at (850) 488-8440 at least five (5) workdays prior to the bid opening. If you are ]raring or speech impaired, please contact the Division by using the Florida Relay Service which can be reached at 1 (800) 955- 8771 (TDD). TECHNICAL DOCUMENTATION All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required technical documentation with the bid submittal shall make the bidder nonresponsive, unless State Purchasing, in its sole discretion and in the best interest of the State, determines the acceptability of the products offered through technical documentation available within the Division as of the date and time of bid opening. Such authority of the Division shall in no way relieve the bidder from the ultimate responsibility to submit the required technical documentation, nor shall any bidder assume that such documentation is otherwise available to the Division. The State shall not be responsible for the accuracy of the technical documentation in its possession. DELIVERY REQUIREMENTS All prices bid shall include delivery to purchaser within 21 days. The delivery may be more than 21 days if directed by purchaser in writing. 02- 725 AWARD CINDER STATE OF FLORIDA CONTRACT NO. 515-630-00-1 ITEM: Lawn Equipment DEPARTMENT: Public Works, Operations Division TYPE OF PURCHASE: Term REASON: The Department of Public Works, Operations Division has a need to purchase lawn equipment for trimming trees, clearing vacant lots and cleaning alleys and medians within the public right-of-ways. RECOMMENDATION: It is recommended that award be made to various vendors, awarded under existing State of Florida Contract No. 515-630-00-1, for the purchase of lawn equipment, effective through July 25, 2002, subject to any extensions thereto by the State of Florida, for the Department of Public Works, Operations Division, in an amount not to exceed $20,000; allocating funds therefor from Account Code No. 001000.310501.6.840. 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