HomeMy WebLinkAboutR-02-0621J-02-511
6/6/02
RESOLUTION NO. 02— 621
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE EXECUTIVE DIRECTOR OF THE
BAYFRONT PARK MANAGEMENT TRUST ("TRUST") TO
ENTER INTO COMPETITIVE NEGOTIATIONS AND
EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH A FIRM RECOMMENDED BY AN EVALUATION
COMMITTEE TO PROVIDE EXTERNAL AUDITING
SERVICES TO THE TRUST, FOR FISCAL YEAR 2002
AND SUBSEQUENT FISCAL YEARS, FOR A PERIOD OF
ONE YEAR, WITH AN OPTION TO RENEW FOR ONE
ADDITIONAL YEAR, SUBJECT TO TRUST APPROVAL,
IN AN ANNUAL AMOUNT NOT TO EXCEED $30,000;
ALLOCATING FUNDS FROM THE TRUST'S GENERAL
OPERATING BUDGET.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The Executive Director of the Bayfront Park
Management Trust ("Trust") is authorized to enter into
competitive negotiations and execute a professional services
agreement with a firm recommended by an evaluation committee to
provide external auditing services to the Trust, for fiscal year
2002 and subsequent fiscal years, for a period of one year, with
an option to renew for one additional year, subject to Trust
CITY COSI ON`
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J U N 1 3 2002
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02-µ 621
approval, in an annual amount not to exceed $30,000, with funds
allocated from the Trust's General Operating Budget.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 13th
ATTEST:
- k a -
PRISCILLA A. THOMPSON
CITY CLERK
day of June , 2002.
APPROVED,4@On FORM AN�RRECTNESS:e/"
NJ
RNEY
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1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2
02- 621
TO
FROM:
The Honorable Mayor and DATE:
Mei bers of the City Commission
F. Schmand
Interim Director
RECOMMENDATION
CA -9
May 6, 2002
SUBJECT: Resolution - Professional
Service Agreement for
External Auditing Services.
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing
the Executive Director of the Bayfront Park Management Trust to enter into competitive negotiations
and execute a Professional Services Agreement with a firm identified by an Evaluation Committee,
to provide external auditing services for Fiscal Year 2002 (October, 2001 through September, 2002)
for a one (1) year term, and subsequent fiscal years, with renewal options for one (1) additional year,
subject to Trust approval, between the Trust and the awarded firm, allocating an amount not to
exceed $30,000 annually from Bayfront Park Management Trust Operating Budget.
BACKGROUND
Section 38-111 of the City Code provides that the Bayfront Park Management Trust shall submit to
the Mayor and the City Commission an annual audit performed by an external auditor who is a
certified public accountant. The Trust has determined that it is in its best interest to solicit proposals
from a variety of qualified certified public accountants. The Trust and the City of Miami issued a
letter of interest, seeking proposals from qualified firms. An Evaluation Committee of the Trust will
review proposals and identify the firm to be in the Trust and the City's best interest.
FISCAL IMPACT
The Bayfront Park Management Trust is required by its founding legislation to have an external
auditor review its operation annually. The $30,000 line item for this service is contained in the
Trust's operating budget and the funds are available.
TS/ts
02- 621
Carter, Director
Interim Director
May 13, 2002
Professional
Service Agreement for External
Auditing Services.
The Bayfront Park Management Trust has funds available to cover the cost of the above-
mentioned subject, in the amount of $30,000 annually from the Bayfront Park Management Trust
Operating Account.
Cc: file
02— C21
Budgetary Impact Analysis
1. Department Bayfront Park Management Trust Division
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Professional Service Agreement for External Auditing Services
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: X Index Code 1132 Minor Obj. Code Amount _$30,000
NO: — Complete the following questions:
Source of funds: Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $
C„ff,niP„t fi,.,ric uAll hP trarncferrerl frnm the fnllnwino line item -,-
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
Verified by:
From
$
From
$
From
$
To
$
7. Any additional comments?
8. ADJr bv: Ti v i, Interim Director
Director/Designee
Date
FA
FOR DEPARTMENT OF MANAGEMENT
AND BUDGET U E O Y
Verified by:
Verified by:
Transfer done by:
Department of Management and Budget
Budget Analyst
Budget Analyst
Director/Designee
Date
Date
Date
02 621
PROFESSIONAL SERVICES AGREEMENT
ITEM:
DEPARTMENT:
RECOMMENDATION:
AwardSheet
AWARD SHEET
External Auditing Services
Bayfront Park Management Trust
It is recommended that the City Manager authorize the
executive director of the Bayfront Park Management
Trust (Trust) to enter into competitive negotiations and
execute a Professional Services .Agreement, with a firm
recommended by an evaluation committee, to
provide external auditing services for fiscal year 2002,
and subsequent fiscal years, for a one (l) period, with
an option to renew for one (l) additional year, subject
to Trust approval, for an annual amount not to exceed
$ 30,000, for Bayfront Park Management Trust; with
funds therefor hereby allocated from the Trust's
Oneratine Budget.
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