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HomeMy WebLinkAboutR-02-0615J-02-531 6/2/02 RESOLUTION NO. 02— 615 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF H & J ASPHALT, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS, DATED APRIL 2, 2002, FOR THE PROJECT ENTITLED "CITYWIDE RESURFACING PROJECT FY 2002, B-4648", IN THE AMOUNT OF $134,097; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROJECT NO. 341183, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCES, AS AMENDED, IN THE AMOUNT OF $134,097 FOR THE CONTRACT COSTS, AND $12,703 FOR EXPENSES, FOR A TOTAL ESTIMATED COST OF $146,800; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of H & J Asphalt, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bids, dated April 2, 2002, in the proposed amount of $134,097, CITY COMM IT MEETING J9 N 1 3 2002 xasobjAbm M. 02- 615 for the project entitled "Citywide Resurfacing Project FY 2002, B-4648", for the total bid of the proposal, based on lump sum and unit prices, is accepted at the price stated herein. Section 2. The total estimated project costs of $146,800 are allocated from Capital Improvements Project No. 341183, as appropriated by the Annual Improvements Ordinances, as amended Appropriations and Capital . Total project costs consist of $134,097 for contract costs and $12,703 for estimated expenses incurred by the City. Section 3. The City Manager is authorized!' to execute an agreement, in a form acceptable to the City Attorney, with H & J Asphalt, Inc. for the project. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ '/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. zi If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 02— 615 I PASSED AND ADOPTED this 13th ATTEST: PRISCILLA A. THOMPSO CITY CLERK day of June , 2002. APPROVE.�IS O FORM ANDsORRECTNESS:t/' TTORNEY W6275:LB Page 3 of 3 02— 615 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FQt ar os I ez City Manage RECOMMENDATION: CA -1 DATE: FILE: B-464$ MAY 31 2.302 SUBJECT: Resolution Awarding Contract for Citywide Resurfacing Project FY 2002 REFERENCES: ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of H & J Asphalt, Inc., a company located at 4310 N.W. 35 Avenue, Miami, Florida 33142 within Miami- Dade County, whose principal is Humberto Lorenzo, President, for "Citywide Resurfacing Project FY 2002, B-4648", received April 2, 2002 in the amount of $134,097 Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. No work with the City of Miami in the last three years. BACKGROUND: Amount of Total Bid: $ 134,097 Const. Cost Estimate: $ 122,500 % of Cost Estimate: 109.4% Construction Time: 60 Working Days Source of Funds: Project No. 341183, Annual Appropriations and Capital Improvement Project Ordinances, as amended. Minority Representation: 22 invitations mailed to Black, Female and Hispanic - Owned Firms 4 Contractors picked up specs ( 3 Hispanic, 1 Black, 0 Female) 2 Contractors submitted bid ( 2 Hispanic, 0 Black, 0 Female) Public Hearings/Notices: No Discussion: The Department of Public Works has evaluated the bids received on April 2, 2002, and determined that the lowest responsible and responsive bid, in the amount of $ 134,097 is from H & J Asphalt, Inc., a Hispanic - minority controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising, reproduction costs, testing, etc. Fiscal Impact: None - Budgeted Item : /. * CAG/ KR/ /ee '/24192. 02- 615 /') Budgetary Impact Analysis 1. Department ��J�--/e_A k Division 2. Agenda Item # (if available) 3. Titledbrief description of legislation or attach ordinance/resolution: E.r CDL. J DA) /,Z 1 c Yui Dc-- �Sv�C �/�citi� zt���c r /�Y� va 43— -76 4. Is this item related to revenue? NO: YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code Amount NO: — Complete the following questions: 1.9 Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the followiniz line items: ACTION I ACCOUNT NUMBER ACCOUNT NAME TOTAL Department of Management and Budg7t Index/Minor Ob'ect/Pro'ect No. Director/Designee From 3io; IeC 3-1W�< Ccv,�cr. :L,r` tyre =e Ss $ From $ From $ To 3 1 q zot i 3y 11'f,3�- J 7 Any additional comments? 8. Approv y: z #/ Deg6tment Director/De gue 4-1221,2, Date FOR DF.PARTMEENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: C.l•PAP RO'YRL: Transfer don by: Department of Management and Budg7t Budget . Director/Designee Date D 2, Date UM a Date—o�-- o2- 615 FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 4 / 15 / 2002 SHEET 1 OF 1 JOB NUMBER: B-4648 PROJECT NAME: CRYWIDE RESURFACING PROJECT FY 2002, B-4648 CIP NUMBER: 341183 LOCATION: SEE DESCRIPTION PROJECT MANAGER / EXT. No.: L. Helmers / E. Estevez 1217 - ¢ oz - OTHER TYPE: FEDERAL (C.D.B.G.): ASSOCIATED DEPARTMENT: Public Works S.N.P.B. D ASSESSABLE: EMERGENCY: NO COMMISSIONER DISTRICT 1, 2, 4 BID REQUEST: FORMAL_ INFORMAL= RESOLUTION No.: DESCRIPTION: This project consists of the repaving of S.E. 2 Street between S. Miami Avenue and S.E. 2 Avenue, the complete rebuilding of the intersection of N.W. 31 Avenue between N.W. 4 Street and N.W. 4 Terrace repavina of Higgs Street and repavina and paint striping of N.W. 14 Street between N.W. 12 and 14 Avenue. $134.097 is the total of the BASE BID additive item W and additive item `B'. (IF NECESSARY, CONTINUE ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 634.00 $ ' OUTSIDE DESIGN $ -- $ " SURVEY / PLAT $ - $ -" P.W. DESIGN & BID DOCUMENTS $ 2,682.00 (E) $ - 2 % CONSTRUCTION $ -- $ 134,097.00 (BID) CONSTRUCTION ADMINISTRATION $ 9,387.00 (BID) $ -- 7 % OTHER: Testing $ $ (a) - actual cost 9 % (E) - ESTIMATE TOTAL $ 146,800.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 122,500 (Base Bid plus 'A" and 'Bl) CONTRACTOR'S INFORMATION: CLASS: O © F7S NON - MINORITY TYPE OF WORK: Paving / Storm Sewer MINORITY © 0 YEARS OF ESTABLISHMENT: 14 Years LICENSE E-99800 NAME: H&J ASPHALT, INC. TELEPHONE: (305) 635-3345 ADDRESS: 4310 N.W. 35 Avenue CITY, STATE, ZIP: Miami, Florida 33142 CLASS: J - JOINT P - PRIME S - SUB MINORITY: B - BLACK H - HISPANIC F - FEMALE CONTACT PERSON:Humberto Lorenzo, President SUB -CONTRACTORS: NAMES: Miami Striping, Inc. COlo1E.8: A56I5TANT IMIMUTUIM, DOST ANALTa10. rILC, vvr 02- 615 TABULATION OF BIDS FOR CITYWIDE RESURFACING PROJECT FY 2002; B-4648 Received by the City Clerk, City of Miami, Florida at 10:00 a.m, on April 2, 2002. Bidder H&J ASPHALT, INC. SOUTHEASTERN ENGINEERING Address 4310 N.W. 35 Avenue 12054 N.W. 98 AVENUE MIAMI, FL 33142 HIALEAH GARDENS, FL 33018 Located in the City of Miami ❑ NO lkv*W t Ins,red os Per City Code t Metro D -d YES Y E S Bid Bond Amount B.B. 5% B.B. 5% Irregularities Minority Owned YLS, H YES, H B-4648 BASE BID, THE TOTAL OF ITEMS 1 THROUGH 3 BASED ON SIXTY (60) WORKING DAYS COMPLETION TIME, THE SUM OF- $ 101 062.00 $ 92 600.00 THE THE FOR DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS THE BASE BID AND ADDITIVE ITEMS 'A' AND 'B', F — Non-responslve bid (Bid setup for Black and Female- Owned Firms) G — Improper Bid Bond ADDITIVE ITEM 'A' $ 15 235.00 $ 18 000.00 JOB NO. PAGE I OF I 8-4648 ADDITIVE ITEM 'B' $ 17 800.00 $ 42 000.00 SUM OF BASE BID AND ADDITIVE ITEM 'A' AND ADDITIVE ITEM 'B' $ 134 097.00 $ 152 600.00 IRREGULARITIES LEGEND A—NoPower-of-Attorney B No Affidavit as to Capital & Surplus of Bonding Company C Corrected Extensions — —.Proposal Unsigned or Improperly Signed ENo Corporate Seal E —Incomplete Extensions (Missing Primary Office Location Form) THE THE FOR DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS THE BASE BID AND ADDITIVE ITEMS 'A' AND 'B', F — Non-responslve bid (Bid setup for Black and Female- Owned Firms) G — Improper Bid Bond H — Corrected Bid I — No First Source Hiring Compliance Statement J — No Minority Compliance Statement K—No Duplicate Bid Proposal Prep. By, ELY ESTEVEZ Check By. JOB NO. PAGE I OF I 8-4648