HomeMy WebLinkAboutR-02-0567J-02-453
5110/02
RESOLUTION NO. 02— 567
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO APPROVE THE FINDINGS OF THE
EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR
PROPOSALS NO. 01-02-023R, DATED DECEMBER 19,
2001, THAT THE MOST QUALIFIED FIRM TO PROVIDE
MANAGEMENT TRAINING SERVICES FOR THE
DEPARTMENT OF POLICE IS EASTERN REGIONAL
PUBLIC SAFETY INSTITUTE (A DIVISION OF
BERNSTEIN & ASSOCIATES) FOR AN INITIAL PERIOD
OF ONE YEAR, WITH THE OPTION TO RENEW FOR
THREE ADDITIONAL ONE-YEAR PERIODS, IN A TOTAL
AMOUNT NOT TO EXCEED $79,250; ALLOCATING FUNDS
FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT
NO. 690003, SUCH EXPENDITURES HAVING BEEN
APPROVED BY THE CHIEF OF POLICE AS COMPLYING
WITH THE U.S. DEPARTMENT OF THE TREASURY'S
"GUIDE TO EQUITABLE SHARING"; AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
EASTERN REGIONAL PUBLIC SAFETY INSTITUTE (A
DIVISION OF BERNSTEIN & ASSOCIATES).
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recommendation of the City Manager to
approve the findings of the Evaluation Committee, pursuant to
0,Ty CON=SSION
MEET
MAA 2 1 2002
Resolution No.
02- 567
Request for Proposals No. 01-02-023r, dated December 19, 2001,
that the most qualified firm to provide management training
services for the Department of Police is Eastern Regional Public
Safety Institute (a division of Bernstein & Associates) for an
initial period of one year, with the option to renew for three
additional one-year periods, in a total amount not to exceed
$79,250, is accepted, with funds allocated from the Law
Enforcement Trust Fund, Project No. 690003, such expenditures
having been approved by the Chief of Police as complying with the
U.S. DEPARTMENT of the Treasury's "Guide to Equitable Sharing."
Section 2. The City Manager is authorized!' to execute
an agreement, in a form acceptable to the City Attorney, with
Eastern Regional Public Safety Institute (a division of Bernstein
& Associates).
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.?
ii The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 3 02— 567
67
PASSED AND ADOPTED this 23rd
ATTEST:
(R,. , " � -, 0, , '/'Z.
PRISCILLA A. THOMPSON
CITY CLERK
day of May 2002.
MANUEL A. DIAZ, AYOR
APPROVED AS TO FORM AND CORRECTNESSei
ANDRO VILARETZ,O
ATTORNEY
W6339:tr:LB
Page 3 of 3 0-2— 567
4 i
CITY OF MIAMI, FLORIDA CA=6
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
RECOMMENDATION
DATE: V, n Ay 13 22 ")'/ FILE:
si
SUBJECT: Consulting Services for
Management Training;
RFP 01-02-023R
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution approving
the findings of the Evaluation Committee as to the most qualified firm to provide Management
Training for the Department of Police and authorizing the City Manager to execute a contract, in a
form acceptable to the City Attorney, with Eastern Regional Public Safety Institute (a division of
Bernstein & Associates, Inc.), a non-local/non-minority vendor located at 4801 S. University
Drive, Suite #2080, Ft. Lauderdale, Florida 33328, in an amount no to exceed $79,250, for an
initial period of one (1) year with the option to extend for three (3) additional one (1) year periods.
Funding is to be provided from the Law Enforcement Trust Fund, Project No. 690003.
BACKGROUND
The Request for Proposal (RFP) Evaluation Committee has analyzed the proposal received from
the sole respondent, Eastern Regional Public Safety Institute (a division of Bernstein & Associates,
Inc.), pursuant to RFP No. 01-02-023R for the provision of management training. Twenty-four
(24) RFP invitations were mailed and only one (1) response was received. Eastern Regional
Public Safety Institute, as the sole respondent, has been deemed by the Evaluation Committee to be
responsive in all aspects of the proposal and cost reasonable. Therefore, the Evaluation Committee
unanimously recommends the acceptance of this proposal and the selection of Eastern Regional
Public Safety Institute, as the provider of management training for both sworn and civilian
personnel.
(`� FISCAL IMPACT!'- NONE - LETF FUNDED
CAG/RM/N fR/H lr
02- 567
Budgetary Impact Analysis
1. Department POLICE Division
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Management Training for the Department of Police with Eastern Regional
Public Safety Institute, in an amount not to exceed $79,250, for an
TTT—
initial period ot one year with the option to extend or three
additional one (1) year periods.
4. Is this item related to revenue? NO: XXX YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item? LAW ENFORCEMENT TRUST FUND, PROJECT 690003
YES: Index Code Minor Obj. Code Amount $79,250.00
NO: _ Complete the following questions:
2.9
7.
Source of funds: Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $
Q—fA-\Ari+ A—clo .Zr;11 l,G *ranQforrPrl frnm *r1P fnUnwinor IITP itp.m.cz-
ACTION ACCOUNT NUMBER ACCOUNT NAME
TOTAL
Index/Minor Object/Project No.
Transfer done by:
From
$
From
$
From
$
To
$
Any additional comments?
jib l0 -)
Date
FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:
Transfer done by:
Department of Management and Budget
Budget Analyst
Budget Analyst
Director/Designee
q S-2, 60�
Date
Date a `i- 40 a—
Date
02- 567
AFFIDAVIT
STATE OF FLORIDA:
: SS
COUNTY OF DADE :
Before me this day personally appeared Raul Martinez who being duly sworn, deposes
and says that:
I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for
expenditure from the City of Miami Law Enforcement Trust Fund, to provide Consulting
Services for Management Training from Eastern Regional Public Safety Institute (a
division of Bernstein & Associate, Inc.), in an amount not to exceed $79,250, complies with
the provisions of the U.S. Department of the Treasury's "Guide to Equitable Sharing."
City of Miami Police
Subscribed and sworn to before me this day of , 2002,
by Raul Martinez, who is personally known to me.
NOTPU$LIC
TE OF FLORIDA
AT LARGE
p���� I�� SMILY M Twlm'r
COMMISSION NUABBt
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'SOF F, e,
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FEB. 21 2005
02- 567
RFP 01-02-023R TABULATION BY THE EVALUATION COMMITTEE for
CONSULTING SERVICES FOR MANAGEMENT TRAINING FOR THE MIAMI POLICE DEPARTMENT
PROPOSER RATER #1 RATER #2
Eastern Regional Public 80 83
Safety Institute
Approv
Date:
AVERAGE
SCORE
Raters:
1. Mr. Robert Flanders, Retired
81.5 2. Capt. Miguel Exposito, Training Unit, Miami Police Dept.
Ms. Lucinda Campbell "
Note: Ms. Campbell was originally appointed
as an Evaluation Committee member, but was
unable to attend 3 scheduled meetings of the
Committee, and the Committee proceeded
in its evaluation without her participation
so as not to delay further.
Approved byADirectcr(/
Designee
Date:
U2-- 567
C -7Y OF ;UAMl . FLORIDA
INTER -OFFICE MEMORANDUM
- CITY WmA •F RS nFFIcr
- : Carlos A. Gimenez-_ �yir.' _7 u 100 02 N 21 PK 2- : 1 i
The panel commissioned to review RFP 01-02-023R issued its findings on Wednesday, March 6, 2002, in
favor of Eastern Regional Public Safety Institute (a division of Bernstein & Associates, Inc.). There was
one competing company, which was bidding to provide management training to the City of Miami
Sergeants and Lieutenants. The Committee's findings were in favor of Eastern Regional Public Safety
Institute by a unanimous vote.
The Committee was originally assigned a three-member panel. One of the three panelists was unable to
attend several committee meetings; therefore, the third member was removed from the committee and the
committee proceeded with two members.
We trust that you will find all to be in order and your signature below will demonstrate your agreement
with the Committee's findings.
RM: &PRB: MAE: rs
Receipt of this correspondence is hereby acknowledged and agreed.
!111 1111 �0 -
02 567
REQUESTING ACCEPTANCE
OF RFP NO. 01-02-023R
ITEM: Consulting Services for Management Training
DEPARTMENT: Police
TYPE:
Request to accept Proposal
REASON: It is recommended that the proposal of Eastern
Regional Public Safety Institute (a division of
Bernstein & Associates, Inc.), be accepted to
provide consulting services for management
training; authorizing the City Manager to negotiate
and execute a Professional Services Agreement,
for an initial period of one (1) year, with the option
to extend for three (3) additional one-year periods,
for the Department Police, at a total cost not to
exceed $79,250; allocating funds therefore from
the Law Enforcement Trust Fund, Project No.
690003.
AWazdlssueRFP
02- 56
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this _ day of , 2002 by and between the
City of Miami, a municipal corporation of the State of Florida ("City") and the Eastern Regional
Public Safety Institute (a division of Bernstein & Associates, Inc.), ("Provider")
RECITAL
A. The City has issued a Request for Proposals ("RFP") for the provision of
management training ("Services") and Provider's proposal ("Proposal"), in response thereto, has
been selected as the most qualified proposal for the provision of the Services. The RFP and the
Proposal are sometimes referred to herein, collectively, as the Solicitation Documents, and are by
this reference incorporated into and made a part of this Agreement.
B. The Commission of the City of Miami, by Resolution No. , adopted
on , approved the selection of Provider and authorized the City Manager
to execute a contract, under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2. TERM: The term of this Agreement shall be one (1) year commencing on the
effective date hereof.
3. OPTION TO EXTEND: The City shall have' the option to extend for three (3)
additional one (1) year periods, subject to availability and appropriation of funds.
02-- 567
4. SCOPE OF SERVICE:
A. Provider agrees to provide the Services as specifically described, and under the
special terms and conditions set forth in Attachment "A" hereto, which by this reference is
incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the City that: (i) it possesses all
qualifications, licenses and expertise required under the Solicitation Documents for the
performance of the Services; (ii) it is not delinquent in the payment of any sums due the City,
including payment of permit fees, occupational licenses, etc., nor in the performance of any
obligations to the City; (iii) all personnel assigned to perform the Services are and shall be, at all
times during the term hereof, fully qualified and trained to perform the tasks assigned to each;
and (iv) the Services will be performed in the manner described in RFP Number 01-02-023R.
5. COMPENSATION:
A. The amount of compensation payable by the City to Provider shall be based at a
rate of $250.00 per candidate, provided however, that in no event shall the amount of
compensation exceed $79,250.
B. Unless otherwise specifically provided in Attachment `B", payment shall be made
within forty-five (45) days after receipt of Provider's invoice, which shall be accompanied by
sufficient supporting documentation and contain sufficient detail, to allow a proper audit of
expenditures, should City require one to be performed.
6. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
cm:PSA-RFP-EastemRegionWPublicsafetyInstitute 2 c
use any such information, document, report or material for any other purpose whatsoever without
the written consent of City, which may be withheld or conditioned by the City in its sole
discretion.
7. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit, or cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at its principal
place of business for a period of three (3) years after final payment is made under this
Agreement.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof and/or the terms of the Solicitation Documents, if applicable. Provider shall make
available to the City all reasonable facilities and assistance to facilitate the performance of tests
or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of Section 18-96 of the Code of the City of Miami, Florida, as
same may be amended or supplemented, from time to time.
8. AWARD OF AGREEMENT: Provider represents and warrants to the City that it
has not employed or retained any person or company employed by the City to solicit or secure
this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee,
commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection
with, the award of this Agreement.
cm:PSA-RFP-East=RegionalPublicsafetylnstitute 3
02-- 567
9. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public
to all documents subject to disclosure under applicable law. Provider's failure or refusal to
comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the City.
10. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: Provider
understands that agreements between private entities and local governments are subject to certain
laws and regulations, including laws pertaining to public records, conflict of interest, record
keeping, etc. City and Provider agree to comply with and observe all applicable laws, codes and
ordinances as they may be amended from time to time.
11. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnitees") and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or
death of any person or damage to or destruction or loss of any property arising out of, resulting
from, or in connection with (i) the performance or non-performance of the services contemplated
by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by
any act, omission, default or negligence (whether active or passive) of Provider or its employees,
agents or subcontractors (collectively referred to as "Provider"), regardless of whether it is, or is
alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act,
omission, default or negligence (whether active or passive) of the Indemnitees, or any of them or
(ii) the failure of the Provider to comply with any of the paragraphs herein or the failure of the
cm:PSA-RFP-EastemRegionalPublicSafetylnstitute 4
U2-µ 56
Provider to conform to statutes, ordinances, or other regulations or requirements of any
governmental authority, federal or state, in connection with the performance of this Agreement.
Provider expressly agrees to indemnify and hold harmless the Indemnitees, or any of them, from
and against all liabilities which may be asserted by an employee or former employee of Provider,
or any of its subcontractors, as provided above, for which the Provider's liability to such
employee or former employee would otherwise be limited to payments under state Workers'
Compensation or similar laws.
12. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
Provider shall be liable to the City for all expenses incurred by the City in preparation and
negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
13. RESOLUTION OF CONTRACT DISPUTES: Provider understands and agrees that
all disputes between Provider and the City based upon an alleged violation of the terms of this
Agreement by the City shall be submitted to the City Manager for his/her resolution, prior to
Provider being entitled to seek judicial relief in connection therewith. In the event that the
cm:PSA-RFP-East=RegiorWPublicSafetyInstitute 5 02— 567
amount of compensation hereunder exceeds $4,500, the City Manager's decision shall be
approved or disapproved by the City Commission. Provider shall not be entitled to seek judicial
relief unless: (i) it has first received City Manager's written decision, approved by the City
Commission if the amount of compensation hereunder exceeds $4,500, or (ii) a period of sixty
(60) days has expired, after submitting to the City Manager a detailed statement of the dispute,
accompanied by all supporting documentation (ninety (90) days if City Manager's decision is
subject to City Commission approval); or (iii) City has waived compliance with the procedure set
forth in this section by written instruments, signed by the City Manager.
14. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, in its sole discretion, at
any time, by giving written notice to Provider at least five (5) business days prior to the effective
date of such termination. In such event, the City shall pay to Provider compensation for services
rendered and expenses incurred prior to the effective date of termination. In no event shall the
City be liable to Provider for any additional compensation, other than that provided herein, or for
any consequential or incidental damages.
B. The City shall have the right to terminate this Agreement, without notice to
Provider, upon the occurrence of an event of default hereunder. In such event, the City shall not
be obligated to pay any amounts to Provider and Provider shall reimburse to the City all amounts
received while Provider was in default under this Agreement.
15. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City. All such insurance, including renewals, shall
be subject to the approval of the City for adequacy of protection and evidence of such coverage
shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force
cm:PSA-RFP-EastemRegionalPublicSafetylnstitute 6
02-- 567
and effect and providing that it will not be canceled during the performance of the services under
this contract without thirty (30) calendar days prior written notice to the City. Completed
Certificates of Insurance shall be filed with the City prior to the performance of services
hereunder, provided, however, that Provider shall at any time upon request file duplicate copies
of the policies of such insurance with the City.
If, in the judgment of the City, prevailing conditions warrant the provision by Provider of
additional liability insurance coverage or coverage which is different in kind, the City reserves
the right to require the provision by Provider of an amount of coverage different from the
amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty
(30) days following the City's written notice, this Contract shall be considered terminated on the
date that the required change in policy coverage would otherwise take effect.
16. NONDISCRIMINATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
17. MINORITY AND WOMEN BUSINESS AFFAIRS AND PROCUREMENT
PROGRAM: The City has established a Minority and Women Business Affairs and
Procurement Program (the "M/WBE Program") designed to increase the volume of City
cm:PSA-R"-EastemRegionWPublicSafetylnstitute 7
02- 567
procurement and contracts with Blacks, Hispanic and Women -owned business. The M/WBE
Program is found in Ordinance No. 10062, a copy of which has been delivered to, and receipt of
which is hereby acknowledged by, Provider. Provider understands and agrees that the City shall
have the right to terminate and cancel this Agreement, without notice or penalty to the City, and
to eliminate Provider from consideration and participation in future City contracts if Provider, in
the preparation and/or submission of the Proposal, submitted false of misleading information as
to its status as Black, Hispanic and/or Women owned business and/or the quality and/or type of
minority or women owned business participation.
18. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the City's, which may be withheld or conditioned, in the
City's sole discretion.
19. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
TO PROVIDER:
Eastern Regional Public Safety Institute
4801 S. University Drive, Suite 2080
Ft. Lauderdale, Florida 33328
c: City of Miami Police Department
Chief of Police
cm:PSA-RFP-EastemRegionalPublicSafetylnstitute
TO THE CITY:
City Manager
City of Miami
444 S.W. 2nd Avenue
Tenth Floor
Miami, Florida 33130
and City Attorney
City of Miami
8 02- 567
400 N.W. 2 Avenue
Miami, Florida 33128
444 S.W. 2nd Avenue
Suite 945 -
Miami, Florida 33130
20. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
21. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
cm:PSA-RFP-EasternRegionalPublicsafetylnstitute 9 02- 567
22. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees. Provider further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Provider,
and agrees to provide workers' compensation insurance for any employee or agent of Provider
rendering services to the City under this Agreement.
23. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice.
24. REAFIRMATION OF REPRESENTATIONS: Provider hereby reaffirms all of the
representations contained in the Solicitation Documents.
25. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
26. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by
their respective officials thereunto duly authorized, this the day and year above written.
cm:PSA-RFP-EastemRegionalPublicsafetyinstitute 10
02- 567
ATTEST:
City Clerk.
WITNESS:
Print Name:
APPROVED AS TO FORM AND
CORRECTNESS:
ALEJANDRO VILARELLO
City Attorney
"City"
CITY OF MIAMI, a municipal
corporation
Carlos A. Gimenez, City Manager
"Provider"
Eastern Regional Public Safety
Institute (a division of Bernstein &
Associates, Inc.)
By:
Print Name: Dr. Jeff Bernstein, PsyD.
Title: President
APPROVED AS TO INSURANCE
REQUIREMENTS:
R. Sue Weller
Acting Risk Management Administrator
cm:PSA-RFP-EastemRegionalPublicSafetylnstitute
11 02.' 567
ATTACHMENT "A"
SCOPE OF SERVICES
Part I Training: Advanced Line Supervision Course
To provide approximately nine (9) twenty (20) hour sessions (10 hours per class) at the Miami
Police Training Center with approximately twenty (20) sworn and civilian supervisors attending
per session to consist of leadership and management training by the Consultant for approximately
one hundred sixty-five (165) sworn supervisors (rank of Sergeant) and approximately for one
hundred (100) civilian supervisors. Training of all personnel currently employed at the time of
this RFP must be completed within the initial term of the contract.
Leadership Skills and Development for Effective Management
• Identifying types of conflict;
• Managing conflict;
• Communications skills;
• Motivation techniques;
• Problem -solving models;
• Leadership -management skills;
• Evaluations, Labor Relations and Discipline
Management Skills Development
• Decision-making processes;
• Identifying Management Theories
• Supervisors versus Management responses;
• Effective Leadership techniques;
• Training initiatives;
• Transition to Sergeant;
• Planning and Stang;
• Supervisor's Responsibilities;
• Ethics and Professionalism;
02- 567
Part II Mandatory Mid -Management Course for Lieutenants
To provide approximately five (5) twenty (20) hour sessions at the Miami Police Training Center
with approximately ten (10) sworn personnel per session to consist of leadership and
management training by the Consultant for approximately fifty-two (52) sworn Lieutenants
Training of all personnel currently employed at the time of this RFP must be completed within
the initial term of the contract.
Leadership Skills and Development for Effective Management
• Leadership conflict/managing conflict;
• Leadership, Management, and Motivational Skills;
• Problem Solving Models and Techniques;
• Time Management (in -basket scenarios);
• Duties and Responsibilities of Lieutenants in large organizations (role of mid -
manager);
• Ethics and Professionalism
Management Skills Development
• Management Techniques (identifying management theories, effective leadership
techniques, supervision vs. management responses, improving motivational
techniques with rewards and flexibility);
• Decision-making processes;
• Behavioral/Organizational Management;
• Developing Team Vision and Team Building Concepts;
• Listening skills for Commanding Officers;
• Employee Counseling and Conflict Resolution;
• Evaluations, Labor Relations and Discipline (i.e. productivity/performance,
objectivity/subjectivity, problem employees, negligent retention, progressive
discipline, liability/negligence, failure to train, etc.)
1. Provider will work in conjunction with the Miami Police Department to ensure all its
needs are met, and to make any adjustments as deemed necessary in the training
materials, dates and times of classes, and other material aspects of the training, as needed.
2. Provider shall include, as a minimum and not be limited to, the following topics in the
curriculum to be delivered to students:
3. Provider will provide self-assessment exercises; role-play scenarios; sub -group exercises;
and other similar activities in order to ensurb retention of all materials and the necessity
for ethical decision-making.
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a2-- 567
4. Prover will provide written attendance, pre and post-tests, of all participants to the
Miami Police Department.
5. In conjunction with the City, the Provider shall develop an evaluation process to
determine the effectiveness of the training program to the City's personnel and modify the
program, if necessary, to enable greater effectiveness over the entire course of any
agreement.
6. The Provider will work with designated departmental personnel from the Police
Department's Training Unit to establish an on-going linkage between the two entities and
to ensure the City's needs are met during the period of any agreement.
7. The Provider will provide the Police Department with quarterly progress reports with
information stipulated by the City reflecting the information obtained as a result of the
evaluation process, along with observations and recommendations on the training.
8. The Provider must provide his/her own transportation, lodging and meals at his/her cost.
9. Provider will provide self-assessment exercises; role-play scenarios; sub -group exercises;
and other similar activities in order to ensure retention of all materials and the necessity
for ethical decision-making.
10. Provider will provide written attendance, pre and post-tests, of all participants to the
Miami Police Department.
11. In conjunction with the City, the Provider shall develop an evaluation process to
determine the effectiveness of the training program to the City's personnel and modify the
program, if necessary, to enable greater effectiveness over the entire course of any
agreement.
12. The Provider will work with designated departmental personnel from the Police
Department's Training Unit to establish an on-going linkage between the two entities and
to ensure the City's needs are met during the period of any agreement.
13. The Provider will provide the Police Department with quarterly progress reports with
information stipulated by the City reflecting the information obtained as a result of the
evaluation process, along with observations and recommendations on the training.
The Provider must provide his/her own transportation, lodging and meals at his/her cost.
cm:PSA-RFP-EastemRegionalPublieSafetylnstitute 14
®2_. 567