HomeMy WebLinkAboutR-02-0563"0'
J-02-454
5/9/02
RESOLUTION NO. 02-- 563
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE CONTRACT WITH
MINOLTA BUSINESS SYSTEMS FOR THE LEASE OF TWO
MICROFILM READER/PRINTER SYSTEMS FOR THE
DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO
EXCEED $1,498.43, FROM $21,257.84 TO
$22,756.27, TO INCLUDE THE PROCUREMENT OF
REQUIRED CARTRIDGES FOR THE MICROFILM
READER/PRINTER SYSTEMS; ALLOCATING FUNDS FROM
THE POLICE GENERAL OPERATING BUDGET, ACCOUNT
CODE NO. 001000.290201.6.610.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase, in the contract with Minolta
Business Systems for the lease of two microfilm reader/printer
systems for the Department of Police, in an amount not to exceed
$1,498.43, from $21,257.84 to $22,756.27, to include the
procurement of required cartridges for the microfilm
reader/printer systems, is authorized, with funds allocated
CITY COMUSSi
MEETI-vic 6E
MAY 2 3 2002
Resalatiqu No.
02-
from the Police General Operating Budget, Account Code
No. 001000.290201.6.610.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 23rd day of May , 2002.
NUEL A. DIAZ, MA
ATTEST:
P ISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS/
h 0409 t!5?. A 41/60 40//
VY
ANDRO VILARE 0
ATTORNEY
0:tr:LB
ii If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2 02-
563
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
RECOMMENDATION
CA -1
DATE: FILE:
MAY 13 23M
SUBJECT: Proposed Resolution
REFERENCES: Supplies for two (2) Mlcrofihn
ENCLOSURES: Reader/Printer Systems
It is respectfully recommended that the City Commission adopt the attached Resolution amending
Resolution No. 98-1201, to increase the approved contract amount from $21,257.84 to $22,756.27,
to include the purchase of supplies for two (2) leased microfilm reader/printer systems, from
Minolta Business Systems.
Funding is available from the Police Departments General Operating Budget, Account Code No.
001000.290201.6.610.
BACKGROUND
It is necessary for the Police Department to request a $1,498.43 increase in the contract amount to
cover the cost of supplies (cartridges) required for the reader printers under this contract. Pursuant
to tabulations, under Bid No. 97-98-097, Minolta Business Systems was deemed the lowest
responsive and responsible bidder based on both the price of the supplies and the three-year
equipment leasing cost.
FISCAL Il4PACT: NUNS—
BUDGETED ITEM
CAG
02- 563
1. Department
POLICE
Budgetary Impact Analysis
2. Agenda Item # (if available)
Division
3. Title and brief description of legislation or attach ordinance/resolution:
Increase approved contract amount from $21,257.84 to $22,756.27,
an increase -of $1,498.43, to cover the cost of supplies required for
the reader printer under this contract.
4. Is this item related to revenue? NO: XXX YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: XXX Index Code 290201 Minor Obj. Code 610 Amount $1,498.43
NO: _ Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $ .a 415,0 000
Balance in Line Item $ fid' 9 90, 47
Amount needed in the Line Item $
Sufficient funds will be transferred frnm the fnllnwing line itpm.w
ACTION ACCOUNT NUMBER ACCOUNT NAME
TOTAL
Index/Minor Object/Project No.
Transfer done by:
From
$
From
$
From
$
To
$
7. Any additional comments?
0
to
Date
f0it DEPAR ME OF MANAGEMENT AND BUDGET USE ONLY
Verifi by:
Verified by:
Transfer done by:
• E'I14L441
a of Ma gement an udget
_
Budget Analyst
Budget Analyst
Director/Designee
Date a-
Date4-11119009'
Date
02- 563
TO: Carlos A. Gimenez
City Manager
FROM: ez
hief of Polic
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: AM — 5 2002 FILE:
SUBJECT: Supplies for two (2) Microfilm
Reader/Printer Systems
REFERENCES:
ENCLOSURES:
The Police Department has verified that funds are available with the Office of Management &
Budget to increase the approved amount from $21,257.84 to $22,756.27, an increase of $1,498.43,
to include the purchase of supplies for two (2) leased microfilm reader/printer systems, from
Minolta Business Systems. Funding is available from the Police General Operating Budget,
Account Code 00 1000.290201.6.6 10.
BUDGETARY REVIEW AND APPROVAL:
! 9j --
?be arcelo
Acting Director
Department of Management & Budget
air U
�a1
RM/Ltr
CNI~
MamagNlAwa now
!date
TIme (q ,
..
1
� � J
02- 5.6.3
J-98-1156
11/20/95
RESOLUTION NO. SS—i201
A RESOLUTION APPROVING AN INCREASE IN THE
CONTRACT WITH mnwLTA BUSINESS SYSTEKS, IN
THE AMOUNT OF $6,365.28, FOR THE LEASE OF TWO
MICROFILM READER/PRINTERS, FOR A THIRTY-SIX
(36) MONTH PERIOD, WITH THE OPTION TO
PURCHASE AT THE END OF THE LEASE PERIOD FOR
$1.00, FOR THE DEPARTMENT OF POLICE, FOR A
TOTAL COST NOT TO EXCEED $21,257.84;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO 001000.290201.6.610.
WHEREAS, Resolution No. 98-888, adopted September 28, 1998,
accepted the bid of Minolta Business Systems for the lease of two
microfilm reader/printers, for a thirty-six (36) month period,
with the option to purchase at the end of the lease period for
$1.00, for the Department of Police; and
WHEREAS, a re -tabulation of the cost associated with the
three-year lease term necessitated a total increase in the amount
of $6,365.28; and
WHEREAS, funding is available from Account Code No.
001000.290201.6.610; and
WHEREAS, the City Manager and the Chief of Police recommend
that the contract with Minolta Business Systems, be increased
from $14,892.56 to $21,257.84 to cover the three-year lease cost;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
CUT u
NZCTM or,
DEC 0 81998
a.mblam uft
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase, in the contract with Minolta
Business Systems, in a total amount of $6,365.28, for the lease
of two microfilm reader/printers, for a thirty-six (36) month
period, with the option to purchase at the end of the lease
period for $1.00, for the Department of Police, for a total cost
not to exceed $21,257.84, is hereby approved, with funds therefor
hereby allocated from Account Code No. 001000.290201.6.610.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor -I/
PASSED AND ADOPTED this 8th day of December 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of
this legislation by signing It In the designated place provided. s_.i1 leg!slation no v
becomes effective with the elapsetoften (10) days from t,Tte of Comm:ss' action
regarcling same, wi8 W the Mayoa
ATTEST:
Wa Clerk
WALTER J. FORMAN, CITY CLERK
APPR TO RM AND CORRECTNESS &
O ILARELLO
ATTORNEY
W B:CSR:kc
l� If the Mayor does not sign this Resolution, it shall become effective at
the and of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
02-- 563
2 �"'
J-98-941_
9/11/98
RESOLUTION NO.9 S S S 8
A RESOLUTION ACCEPTING THE BID OF MINOLTA
BUSINESS SYSTEMS FOR THE LEASE OF TWO
MICROFILM READER/PRINTERS, FOR THE DEPARTMENT
OF POLICE FOR A THIRTY-SIX (36) MONTH PERIOD,
AT A TOTAL COST NOT TO EXCEED $14,892.56,
WITH THE OPTION TO PURCHASE SAID EQUIPMENT AT
THE END OF THE LEASE PERIOD FOR $1.00,;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 001000.290201.6.610.
WHEREAS, many police documents are converted to microfilm
after a period of time, and the microfilm reader/printers are
necessary to retrieve and print the information; and
WHEREAS, pursuant to public notice, invitations for Bid No.
97-98-097 for the lease of two microfilm reader/printers for the
Department of Police for a thirty-six (36) month period, with the
option to purchase said equipment at the end of the lease period
for $1.00, , were mailed to nineteen (19) potential bidders; and
WHEREAS, three (3) sealed bids were received on June 29,
1998; and
WHEREAS, funding is available from Account Code
No. 001000.290201.6.610; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Minolta Business Systems be accepted
as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
SEP 28 W
aew"UM ra
02 563
OF MIAMI FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by Minolta Business Systems
for the lease of two microfilm reader/printers, for the
Department of Police, for a thirty-six (36) month period, at a
total cost not to exceed $14,892.56, with the option to purchase
said equipment at the end of the lease period for $1.00, is
hereby accepted, with funds therefor hereby allocated from
Account Code No. 001000.290201.6.610.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.ld
PASSED AND ADOPTED this 28th day of September 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not ind�r;nt^ of
this legislation by signing it in the designated place provided, sin iNr'l._._
becomes effective with the elapse of ten (10) days f m the date of Comm'ssicn ac1=1
regarding same, without the Mayor ex v to.
ATTEST:
Wafter n, City Clerk
WALTER J. FORMAN, CITY CLERK
CORRECTNESS:t/
kTTORNEY
: CSK : kc
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
02- 563
2''
INCREASE OF CONTRACT
BID NO. 97-98-097
ITEM: Two (2) Microfilm Reader/Printers
DEPARTMENT: Police
TYPE OF PURCHASE: Increase Contract
REASON: The Department of Department of Fire -
Rescue has seen a need to increase said
contract to cover the cost of required
cartridges.
RECOMMENDATION: It is recommended that an increase to the
contract amount awarded to Minolta
Business Systems, in the amount of
$1,498.43, thereby increasing the total
contract amount from $21,257.84 to
$22,756.27, to include the purchase of
required cartridges for two (2) leased
microfilmed reader/printer systems, be
approved, for the Department of Police;
allocating funds therefor from the Police
Departments General Operating Budget,
Account Code No.
001000290201.6.610.
J
wir*tor of Purchasing
AwardIncrease
02-- 563