HomeMy WebLinkAboutR-02-0513J-02-400
4/30/02
RESOLUTION NO. 0 —
A RESOLUTION OF THE MIAMI CITY COMMISSION
AMENDING RESOLUTION NO. 00-833, WHICH AMENDED
RESOLUTION NO. 00-440, FOR THE PROCUREMENT OF
GROUNDS MAINTENANCE SERVICES, FOR VARIOUS CITY
PARKS AND FIRE STATIONS FROM J.R. ALVAREZ LAND
CLEARING, TO INCREASE THE ANNUAL AMOUNT FOR
"GROUP A" IN THE AMOUNT OF $1,500, FROM $15,600
TO $17,100, AND INCREASING THE TOTAL ANNUAL
CONTRACT AMOUNT FOR GROUPS A, B, AND C FROM
$64,068 TO $65,568; ALLOCATING FUNDS FOR SAID
INCREASE FROM DEPARTMENT OF FIRE -RESCUE ACCOUNT
CODE NO. 001000.280.601.6.670 AND DEPARTMENT OF
PARKS AND RECREATION, OPERATIONS DIVISION,
ACCOUNT CODE NO. 001000.580302.6.340.
WHEREAS, Resolution No. 00-440, adopted May 25, 2000,
accepted the bids of Emily Lawn Service and J.R. Alvarez Land
Clearing, pursuant to Invitation for Bids No. 99-00-074, for
grounds maintenance services at various City parks and fire
stations; and
WHEREAS, Resolution No. 00-833, adopted September 28, 2000,
rescinded the bid award to Emily Lawn Service (Group A), in an
annual amount not to exceed $15,600, and increased the contract
award to J.R. Alvarez Land Clearing, the next lowest responsive
and responsible bidder, from $48,478 to $64,068 annually, for
said services; and
CITY CO:ISSION
YI;,^i. Vis° OF
r' 2002
LascdUtion No.
02- 513
WHEREAS, when rescinding the bid awarded to Emily Lawn
Service for Group A, and increasing the award of bid to
J.R. Alvarez Land Clearing, the correct annual amount for Group A
and total contract amount, which includes Groups A, B, and C was
inadvertently omitted; and
WHEREAS, an amendment to Resolution No. 00-833 is required
to reflect the correct annual amount for Group A, in the amount
of $17,100 and the total contract amount in the amount of
$65,568, for Groups A, B, and C;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. Resolution No. 00-833, adopted September 28,
2000, which amended Resolution No. 00-440, is amended in the
following particulars: j/
i� Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
Page 2 of 4
02- 513
"Resolution No. 00-833
Section 2. The bid awarded to Emily
Lawn Service, in an annual amount not to
exceed $15,600, pursuant to Invitation for
Bids No. 99-00-074 (Group A) and Resolution
No. 00-440 for the procurement of grounds
maintenance services at various fire stations
and City parks is rescinded, and the award of
bid to J.R. Alvarez Land Clearing, the next
lowest responsive and responsible bidder,
accepted pursuant to Resolution No. 00-440,
is increased, in an annual amount not to
exceed $15,600 $17,100, and the total annual
contract for Groups A, B and C from $48,478
$64,068 to $64,968 $65,568, is increased for
the procurement of grounds maintenance
services at various City parks and fire
stations.
Section 3. The terms of the contract, as set forth in
Resolution No. 00-833, remains in force.
Section 4. Funds for said increase, in the amount of
$1,500, are allocated from Department of Fire -Rescue, Account
Code No. 001000.280.601.6.670 and Department of Parks and
Recreation, Operations Division, Account Code No.
001000.580302.6.340.
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.21
Zi If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 3 of 4 02- 513
PASSED AND ADOPTED this .9th day of May 2002.
040AN&UE
A. DIAZ, MAYOR
ATTEST:
PRISCILLA A. THOMPSO
CITY CLERK
APPROVE S 0 RM CORRECTNESS:�/
RO VILARELLO
ATTORNEY
W6191:tr:LB:BSS
Page 4 of 4
02- 513
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA -5
TO: DATE: FILE:
Honorable Mayor and APR 3 0 2002
Members of the City Commission SUBJECT:
Resolution Amending
Resolution No. 00-833
FROM: REFERENCES: Grounds Maintenance Services
ez ENCLOSURES: Bid No. 99-00-074
City Manager
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution,
amending Resolution No. 00-833, adopted September 28, 2000, for the procurement of grounds
maintenance services, for various city parks and fire stations from J.R. Alvarez Land Clearing,
to increase the annual amount for Group A from $15,600 to $17,100, thereby increasing the total
annual contract amount for Groups A, B, and C from $64,068 to $65,568
BACKGROUND
On May 25, 2000 under Resolution No. 00-440, Emily Lawn Services was awarded Group A of
the grounds maintenance services at various parks and fire stations (Bid No. 99-00-074) in the
amount of $15,600; and J.R. Alvarez Land Clearing, was awarded Groups B and C in the annual
amount of $48,478 for same bid. Whereby, Resolution No. 00-833 rescinded the award from
Emily Lawn Services for failure to submit a performance bond and award was made to the next
low responsive and responsible, J.R. Alvarez, for Group A, in the annual amount of $17,100.
However, Resolution No. 00-833 failed to reflect the increase in the contract annual and total
amount; thus, requiring this amendment.
FISCAL I14PACT: NONE
Yom"
CAG/RJN/14§adm
ResoMemo 02- 513
Budgetary Impact Analysis
1. Department Parks and Recreation
2. Agenda Item # (if available)
Division Operations
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution amending Resolution No. 00-833 to increase by $1,500.00 the annual total of the grounds
maintenance service contract with J.R. Alvarez Land Clearing.
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: X Index Code 001000.580302 Minor Obj. Code _340_ Amount $ 53,210.37
NO: Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
From $
To $
7. Any additional comments?
NONE
Approved by:
8.
D6pktment Directdr/Designee
41 f,� I o,�
Dat
FOR DEPARTNMNT OF MANAGEMENT AND BUDGET USE ONLY
Verified by: Verified by:
Department of Management and Budget Director/Designee
Date GZ Date
®2_ 51J
J-00-837
9/28/00 U 0 -• 8-63
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
RESCINDING THE BID AWARDED TO EMILY LAWN
SERVICE, IN AN ANNUAL AMOUNT NOT TO EXCEED
$15,600 PURSUANT TO INVITATION FOR BIDS
NO. 99-00-074, (GROUP A) AND RESOLUTION
NO. 00-440; INCREASING THE AWARD OF BID TO
J.R. ALVAREZ LAND CLEARING, THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER, IN AN
ANNUAL AMOUNT NOT TO EXCEED $15,600, FROM
$48,478 TO $64,068, FOR THE PROCUREMENT OF
GROUNDS MAINTENANCE SERVICES AT VARIOUS CITY
PARKS AND FIRE STATIONS; FURTHER AMENDING
RESOLUTION NO. 00-440 TO REFLECT THE BID
RESCISSION, AWARD INCREASE, AND CONTRACT TERM
AND RENEWAL OPTIONS.
WHEREAS, pursuant to
Resolution No.
00-440, adopted May
25,
2000, the bids of Emily
Lawn Services,
in an annual amount
of
$15,600, and J.R. Alvarez Land Clearing, in an annual amount of
$48,478, were accepted for the procurement of grounds maintenance
services for the Departments of Fire -Rescue and Parks and
Recreation at various City parks and fire stations, on an as
needed contract basis, for one (1) year with the option to extend
for two (2) additional one (1) year periods; and
WHEREAS, Emily Lawn Services did not meet the bid
requirements for submission of payment and performance bond
within the 15 -day time limit; and
02- 513
CM masmon
NZEMG OF
SEP t 8 2000
AMDWOM
ra.
WHEREAS, the City Manager and the Directors of the
Department of Fire -Rescue and Parks and Recreation recommend that
the bid of Emily Lawn Service be rescinded, and that the award to
J.R. Alvarez Land Clearing, the next lowest responsive and
responsible bidder, be increased to provide the additional
services; and
WHEREAS, it is appropriate to amend Resolution No. 00-440 to
reflect the bid rescission, award increase and contract term and
renewal options; and
WHEREAS, funds as previously allocated by Resolution
No. 00-440 are available from the Department of Fire -Rescue
Department, Fire Training Center, Account Code
No. 001000.280601.6.670 and the Department of Parks and
Recreation, Operations Division, Account Code
No. 001000.580302.6.340, for the increase;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The bid awarded to Emily Lawn Service, in an
annual amount not to exceed $15,600, pursuant to Invitation for
0,11 h2- 3
Page 2 of 4 --`
Bids No. 99-00-074 (Group A) and Resolution No. 00-440 for the
procurement of grounds maintenance services at various fire
stations and City parks is rescinded, and the award of bid to
J.R. Alvarez Land Clearing, the next lowest responsive and
responsible bidder, accepted pursuant to Resolution No. 00-440,
is increased, in an annual amount not to exceed $15,600, from
$48,478 to $64,068, is increased for the procurement of grounds
maintenance services at various City parks and fire stations.
Section 3. Resolution No. 00-440, adopted May 25, 2000,
is amended in the following particulars:l/
"RESOLUTION NO. 00-440
Section 2. The bid received on February 7,
2000, f rom Emmil:y— —ge- . -' e- -..d J.R. Alvarez Land
Clearing, for the procurement of grounds maintenance
services at city parks and fire stations, pursuant to
Invitation for Bids No. 99-00-074, in an amount not to
exceed $64,068, is hereby accepted, on an as needed
contract basis for one (1) year with the option to
renew for two (2) one (1) year periods, with funds
Ee fee hereby allocated from the Department of Parks
and Recreation, Operations Division, Account Code
No. 001000.580302.6.340, and from the Fire Department,
Fire Training Center Account No. 001000.280601.6.670.
�i Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
Page 3 of 4
02- 513
9
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayoral
PASSED AND ADOPTED this 28th day of September , 2000.
ATTEST:
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation no -.v
becomes effective with the elapse of ten (10) da m / e f Co saitir ac►Ecn
regarding same, without the Mayor a
WALTER J. FOEMAN
CITY CLERK W n, -City Cleric
APPROVED AS TO FORM AND CORRECTNESS &
ALEJANDROLARELLO
CITY ATTORNEY
Ike
W4713:LB: BSS
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page of 4 02---513
J-00-446
5/15/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF EMILY LAWN SERVICE A
HISPANIC/MIAMI-DARE COUNTY VENDOR, IN AN
AMOUNT NOT TO EXCEED $15,600, AND J. R.
ALVAREZ LAND CLEARING, A HISPANIC/LOCAL
VENDOR, IN AN AMOUNT NOT TO EXCEED $48,478,
FOR THE PROCUREMENT OF GROUNDS MAINTENANCE
SERVICES AT VARIOUS CITY PARKS AND FIRE
STATIONS, ON AN AS NEEDED CONTRACT BASIS FOR
ONE (1) YEAR WITH THE OPTION TO EXTEND FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR
THE DEPARTMENTS OF PARKS AND RECREATION,
OPERATIONS DIVISION, AND FIRE -RESCUE, FOR A
TOTAL AMOUNT NOT TO EXCEED $64,068;
ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT
OF PARKS AND RECREATION, OPERATIONS DIVISION,
ACCOUNT CODE NO. 001000.580302.6.340 AND FROM
THE FIRE -RESCUE DEPARTMENT, FIRE TRAINING
CENTER ACCOUNT CODE NO. 001000.280601.6.670.
WHEREAS,
the Department of Parks and Recreation and
Fire -Rescue needs grounds maintenance services at various city
parks and fire stations; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-074 were mailed to sixty (60) potential bidders; and
and
WHEREAS, ten (10) bids were received on February 7, 2000;
i
I
a2-- 513
CITY CONWISSION
MEET.INGa OF
Resolution Iia
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Emily Lawn Service (Group A) and J.R.
Alvarez Land Clearing (Groups B and C) , for the procurement of
grounds maintenance services at city parks and fire stations, be
accepted as the lowest responsive and responsible bids; and
WHEREAS, funds are available from the Department of Parks
and Recreation, Operations Division, Account Code
No. 001000.580302.6.340, and from the Fire Department, Fire
Training Center Account No. 001000.280601.6.670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on February 7, 2000, from
Emi 1 y Lawn Service and J.R. Alvarez Land Clearing, for the
procurement of grounds maintenance services at city parks and
fire stations, pursuant to Invitation for Bids No. 99-00-074, in
an amount not to exceed $64,068, is hereby accepted, with funds
therefor hereby allocated from the Department of Parks and
02- 513
Page 2 of 3 -r—�-
Recreation, Operations Division, Account Code
No. 001000.580302.6.340, and from the Fire Department, Fire
Training Center Account No. 001000.280601.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor."
PASSED AND ADOPTED this 25th day of May , 2000.
ATTEST:
JOE CAROLLO, MAYOR
In accomiancE with Miami Code Sec. 2-35, since the
t"*- t., by it, in the
becomes e`ac--tive • (1 v° ..-;; .;
regarding same without the Aaay�; arci�n9
WALTER J. FOEMAN
CITY CL
APP VED ,VTO Epf<AND CORRECTNESS
RO VI
I ATTORNEY
W4411:RCL
1' If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
02- 513
Page 3 of I
AMENDMENT
BID NO. 99-00-074
ITEM: Grounds Maintenance Services
DEPARTMENT: Parks & Recreation, Fire Rescue
TYPE OF PURCHASE: Amend Section 2 of Resolution No. 00-833
RECOMMENDATION: It is recommended that Resolution No. 00-833 adopted
September 28, 2000, rescinding the bid awarded to Emily
Lawn Service for Group A, and awarding it to J.R. Alvarez
Land Clearing, to reflect the correction of the annual
amount for Group A from $15,600 to $17,100, thereby
increasing the total annual contract amount for Groups A,
B, and C from $64,068 to $65,568, for the procurement of
grounds maintenance services, be approved.
'r. r
irector o urch ing
Date
AwardAmend
02- 513