HomeMy WebLinkAboutR-02-0491J-02-299
04/17/02
02- 491
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION,
BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE,
RATIFYING, APPROVING, AND CONFIRMING THE
CITY MANAGER'S FINDING OF AN EMERGENCY,
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDDING PROCEDURES AND APPROVING THE
ACQUISITION AND INSTALLATION OF HURRICANE
SHUTTERS AT CITY HALL FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION, PROPERTY
MAINTENANCE DIVISION, FROM HURST AWNING CO.
INC., UNDER EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 5102-2/020TR-CW-SW, IN AN
AMOUNT NOT TO EXCEED $38,418; ALLOCATING
FUNDS FROM CAPITAL IMPROVEMENTS PROJECT
NO. 311037.429301.6.340.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a fourth -fifths (4/5th,) affirmative vote
of the City Commission, the City Manager's finding of an
emergency, waiving the requirements for competitive sealed
bidding procedures and approving the acquisition and installation
of hurricane shutters at City Hall for the Department of General
Services Administration, Property Maintenance Division, trom
Hurst Awning Co. Inc., under existing Miami -Dade County Contract
CITY COMMISSION
MFXTIATG 6F
APR 2 5 2002
aaaawtwn kw.
02- 491
No. 5102-2/020TR-CW-SW, in an amount not to exceed $38,418, is
ratified, approved and confirmed, with funds allocated from
Capital Improvements Project No. 311037.429301.6.340.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
PASSED AND ADOPTED this 25th day of April , 2002.
ATTEST:
Z044 d. XAV226a--'
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:'
W6136: LB
ANDEL A. DIAZ, MAY
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2
02— 491
f
CITY OF MIAMI, FLORIDA 15
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
•�=�enez
RECOMMENDATION
DATE :FILE :
APii 16 Z -L
SUBJECT: Resolution Ratifying City
Manager's Action
REFERENCES: Emergency Purchase -
ENCLOSURES: Storm Shutters for
City Hall
FISCAL D(PACT: $0.00
It is respectfully recommended that the City Commission adopt the attached Resolution, by a
4/5ths affirmative vote, ratifying, approving and confirming the City Manager's finding and
recommendation to proceed, on an emergency basis, for the furnishing and installation of hurricane
shutters at City Hall from Hurst Awning Co., Inc., a Non-Minority/Non-Local vendor, located at
5660 NW 35th Avenue, Miami, FL 33142, in an amount not to exceed $38,418, for the Department
of General Services Administration, Property Maintenance Division. Funding is from CIP No.
31103 7.4293 01.6.340.
BACKGROUND
The Department of General Services Administration ("G.S.A."), Property Maintenance Division,
found the need to purchase and install hurricane shutters at City Hall. In order to expedite the
purchasing process prior to the commencement of hurricane season, G.S.A. utilized an existing
Storm Shutters & Mitigation System, Miami -Dade County Contract No. 5101-2/020TR-CW-SW.
Failure to purchase and install the shutters prior to hurricane season could have resulted in storm
damage to City Hall.
CAGEAJM/11
02- 491
Budgetary Impact Analysis
1. Department Cem,,,l Sore;r•ac Ari=, Division Prnl2prtg_Maintenance
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Ratify an emergence purchase to furnish and install hurricane shutters at Miami
City Hall.
4. _ Is this item related to revenue? NO: x YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: % Index Code 429301 Minor Obj. Code 340 Amount $38,418 (*)
NO: — Complete the following questions.
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
7.
Any additional comments?
NO FISCAL IMPACT.
(*) This is CIP funds.(311037.429301.6.340)
Approved by:
s. dw 0 ,
De eat rkrectorM,6ignee
Verified by:
Department of Management and Budget Director/Designee I Budget Analyst
Date u//b/4i-- Date ' ,
02`- 491
TO: Carlos A. Gimenez
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: April 11, 2001 FILE:
City Manager n
SUBJECT: Emergency Purchase
FROM: Alex J. M eZ REFERENCES : Storm Shutters for
Acting Director City Hall
General Services Administration ENCLOSURES:
It is respectfully requested for you to approve an emergency purchase for the furnishing
and installation of hurricane shutters for City Hall. It is necessary to make this an
emergency process due to the limited time available before Hurricane Season
commences.
There is an existing Storm Shutters & Mitigation System, Miami -Dade County Contract
No. 5101-2/020TR-CW-SW, that has been extended by Miami -Dade and is effective
through December 31, 2001. This contract has been used by other Departments and will
allow us to expedite the process in a timely fashion.
Failure to purchase and install the shutters prior to hurricane season could result in storm
damage to the structure.
Z
(_Approve sapproved: Date:
Carlos A Gimenez
City Manager
p EC0
„-�
12 2001
SERVjcMAWlT10h
02— 491
ay
CONTRACT AWARD SHEET
BID NO.: 5101.2/02 -OTR -CW -SW (Previous Bid No.) 5101-2198
SECURITY AND STORM MITIGATION SYSTEMS
CONTRACT PERIOD: 1/1/99 —11/3111000
COMMODITY CODE: 150-79
OTR YEARS: 2
AWARD BASED ON MEASURES: Yes () No (X): () Set Aside ( ) Bid Preference ( ) God
() BBD ( ) HBE (.) WBE owned iiims
( ) Local PrefennCe ( ) CSBE Level _
F.EJLN»
VENDOR:
STREET:
CITY/STATUM:
TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT:
F .:
VENDOR:
STREET:
CITY/STATFJM:
TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT:
VENDOR:
CITY/STATE/ZIP:
TERMS:
DELIVERY:
PHONE:
FAX.-
CONTACT:
AX:CONTACT:
591149062
SeaVlew industries, Inc.
3750 NW 46* Street
Miamoi, Fl 33142
F.O.B: Destmation PAYMENT: NM
As Needed
(305) 633-965W(SM) 2824MB
(305) 634-9060
Ms. Pat Casoll
650582216
3effRobinson Shutter Co., Inc.
3440 NW 73'4 Avenue
Miami, Fl 33122
F.O.B: Damon PAYMMNT: N/30
As Needed
(305) 88470661(800) 642-3057
(305) 863-8983
rffrey T. Robinson
590980868
Hurst Awnmg Co., Inc.
5795 NW 3e Avenue
Miami, Fl 33142
F.O.B.- Destination PAYMENT: N/30
As Needed
(305) 635-0900/(800) 387-0905
(305) 6349078
Mr. Frank Cornelius
1
0 191
PRE-QUAL-4CATION FOR SECURITY & ST` AM MITIGATION SYSTEMS
IRM NAME:
Item Quantity Description Unit Price Total
LISTED BELOW ARE THE CATEGORIES OF ITEMS FOR WHICH FUTURE PROPOSALS WILL i
REQUIRED ON AN AS NEEDED WHEN NEEDED BASIS.
'L0,011i 0 IM3 ZIP • , �, C19,l 610ry;
1. Roll -Down - M=W Operation
2. Roll Down - Electric Operation
3. Accordion/Folding Shutter s
Minimum Static Wind Load (Design)
Neg. Pressure 230 p.s.£
4. Storm PmeLs-
a. Steel 18 ga.
Galvanized 2" corrugated height
b. Steel 20 ga
Galwanizad 2" corrugated
111 11 111 � .
1. Overhead Door Reinforcement 2
Bracing (Storm Bars)
GROUP C - Impact Resistant Glass Systems
(including aluminum frames)
GROUP D - Anchored 8MM Impact
films (aluminum)
GROUP E - Perforated Metal
Shields
3
02— 491
r ., •1��..-
4C\.11V11V A01"
SECURITY ) STORM MITIGATION SYSTEMS (PR' i1ALIFICATION)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY.
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Security and Storm Mitigation Systems in conjunction
with the County's needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3 PRE -810 -CONFERENCE (RECOMMENDED)
A pre-bid conference will be held on Thursday, June 18, 1998 at 1:00
P.M. in conference room no. 18-3 of the Stephen P. Clark Center, 111
NW 1st Street, Miami, FL 33128 to discuss proposed -specifications.
It is recommended that a representative of the firm attend in order to
become familiar with the bid specifications.
Bidders are requested to bring this Invitation To Bid package to the
conference, as additional copies may not be available.
"Multiple members of individual community councils may be present."
2.4 TERMS OF CONTRACT: TWO YEARS BASED ON AVAILABILITY OF COUNTY FUNDING •
This contract will commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
letter, which is distributed by the County's GSA ' Procurement`
Management Division; and contingent upon the completion and submittal
of all required bid documents. This contract shall remain in effect
for two (2) years; provided that the services rendered by the Bidder
during the contract period are satisfactory and that County funding is
available as appropriated on an annual basis and upon completion of
the expressed and/or implied warranty period. The price offered by
the Bidder in its Bid Proposal shall be based on service for the first
year. Two (2) additional one (1) year renewals, if mutually
acceptable to the County and the Bidder, shall be executed through
annual purchase orders.
2.S OPTION TO RENEW (2) TWO YEARS (With Price Adjustment)
The prices for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these
special terms and conditions; at which time Dade County shall have the
option to renew for an additional two (2) years on a year to year
basis. At that time Dade County will consider an adjustment to price
based on (C.P.I. for Miami -Ft. Lauderdale "All Urban Consumers other
Goods and Services. It shall be further understood that the County
reserves the right to reject any price adjustments submitted by the
bidder and/or to terminate the contract with the bidder based on such
Page 1
02- 4
2.6
price adj, _.ents. Continuation of the r` fact beyond the initial
period is 4 County prerogative; not a ► ,ht of the bidder. This
prerogative may be exercised only when such continuation is clearly in
the best interest of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE •
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
NOTE: BIDDERS CAN ONLY EXERCISE THE OPTION TO RENEW PRIVILEGES
FOR THOSE ITEMS/S AWARDED TO THEIR FIRM, UNDER THE PRICES
SUBMITTED FOR ITEM/S NOT ORIGINALLY AWARDED TO THE
BIDDER/S OR, FOR WHICH A "NO BID" WAS RECEIVED, WILL BE
REJECTED. ORIGINAL TERMS AND CONDITIONS, DURING THE INITIAL
CONTRACT PERIOD. ANY ITEM/S THAT WERE AWARDED TO ANOTHER
BIDDER/S, CAN ONLY BE RENEWED BY THE OTHER BIDDER/S.
Award of this contract will be made to all vendors w1W meet or exceed
the qualification criteria as specified herein. These awarded bidders
shall be pre -qualified to participate in spot market purchases. The
awarded bidders shall be invited to offer a fixed price for specific
projects. The award to one Bidder for the period does not preclude
the ability of the remaining pre -qualified Bidders from submitting
offers for other specific projects.
OTHER REQUIREMENTS FOR PREQUALIFICATION ARE:
a) That the products proposed have a Miami -Dade County.
Product Approval Number, issued by the Building Code
Compliance Office.
b) That the pre -qualified firm has been providing Security
and Storm Mitigation Systems for a period of not less than
three (3) years.
C) That the pre -qualified firm has a fully equipped
office/warehouse within the geographic boundaries of Dade
and/or Broward with staff and a fax machine, and can be
contacted during normal working hours-.
d) That'a principal of the pre -qualified firm is identified
as being licensed as a General Contractor, by the
Department of Professional Regulations of the State of
Florida and/or the Construction Trade Qualifying Board of
Metropolitan Dade County Building and Zoning Department.
e) That the pre -qualified firm can provide a list of at least
five (5) commercial or governmental agencies that it
supplied Security and Storm Mitigation protection to. in
the last three (3) years.
Page 2
02- 491
4
'sk
METROPOLITAN OAOE COUP'
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT/PROJECT
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shalt remain fixed and firm during the
term of contract/ project.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10- LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Upon failure to complete the project in accordance with the
specifications and to the satisfaction of the County within the time
stated, -the bidder shall be subject to charges for liquidated damages
in the amount of ;50.000 for each and every calendar day the work
remains incomplete. As compensation due the County for loss of use
and for additional costs incurred by the County due to such
noncompletion of the work, the County shall have the right to deduct
the said liquidated damages from any amount due or that may become due
to the bidder under this agreement or to invoice the bidder for such
damages if the costs incurred exceed the amount due to the bidder.
2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS
1. Provider shall indemnify and hold harmless the County and its
officers, employees, agents and instrumentalities -from any and all -
liability, losses or damages, including attorneys' fees and costs
of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out
of , relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants,
partners principals_ or subcontractors. Provider shall pay all
claims and losses in connection therewith and shall investigate
and defend all claims, suits or actions of any kind or nature in
the name of -the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's
fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or
otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as
herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County,
c/o Procurement Management Division, 111 N.M. 1st Street, Suite
2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which
indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
Page 3
02- 491
METROPOLITAN G..., ITY 5101-2/02-OTR-CMI/SW
B. Public Liability on a comprehensive basis in an amount not less
than S300.000 combined single limit per occurrence for bodily
injury and property damage. Policy shall be endorsed to include
Broad Form Property Damage. Dade County must be shown as an --�
additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $100,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldvick, New
Jersey; or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board. of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
Page 4
02- 491
METROPOLITAN DADE COUP
BID N1, 1101-2/02-OTR-CW/SW
contractua terms and conditions and _ -,ll not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the .County in accordance with Section
1.0, para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the Couhty may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10 of the General Terms and Conditions.
2. INDEMNIFICATION AND INSURANCE - (14) -
Provider shall indemnify and hold harmless the County and its
officers, employees, agents and *instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs
of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out
of , relating to or resulting from- the performance of this
Agreement by the Provider or its employees, agents, servants,
partners principals or subcontractors. Provider shall pay all
claims and losses in connection therewith and shall investigate
and defend all claims, suits or actions of any kind or nature in
the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's
fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or
otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as
herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County,
c/o Procurement Management Division, 111 N.W. 1st Street, Suite
2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which
indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute Chapter 440.
Page 5
O2— 491
METROPOLITAN L. ,( `NTY
40. 5101-2/02-OTR-CM/SM
8. Public Liability on a comprehensive basis in an amount not less
than $300,000 combined single limit per occurrence for bodily
injury and property, damage. Dade County must be shown as an
additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $300,000' /combined single limit for bodily injury and
property damage.
*Under no circumstances are these -contractors permitted on the A.O.A.
side without increasing automobile coverage to $1,000,000.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect -the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "8" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold' a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
Page 6
METROPOLITAN OAOF 'AUP
F1 10 Nt, 101-Z/OZ-U1K-CW/5W
this Invita:.un To Bid within twenty (20) -_ rndar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances. the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para. 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County.in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10 of the General Terms and Conditions.
2.12 BID GUARANTY FOR A SPECIFIC AMOUNT (5.000.00)
All bids shall be accompanied by a bid guaranty in .the form of,a
Certified Check; Cashier's Check or Bid Bond in the amount of
$5,000.00 payable to the Board of County Commissioners of Dade County,
Florida and conditioned upon the successful bidder submitting the
specified performance bond within fifteen (15) calendar days following
notice of award, in the form and manner required by the County. Any
bid proposal which is not accompanied by a bid guaranty shall be
considered non-responsive and ineligible for award. In case of failure
or refusal to submit the performance bond within the time stated, the
security submitted with the bid will be forfeited as liquidated
damages because of such failure or default, and the County shall not
accept any proposal from the Bidder for a twelve. (12) month period
following such default. All bidders shall be entitled to the return
of their Bid Bond within ten (10) calendar days after execution of a
contract between a successful bidder and Dade County.
The following specifications shall apply if a Bid Bond is provided:
A. All bonds shall be written through surety insurers authorized to
do business in the State of Florida as surety, with the following
qualifications as to management and financial strength according
to the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey:
Page 7
14W.
02- 491
METROPOLITAN OA.it ,,QTY
Bond Amount
500,001 to 1,500,000
1,500,001 to 2,500,000
2,500,001 to 5,000,000
5,000,001 to 10,000,000
0Vbr 10,000,000
J. 5I01-2/02-OTR-Cw/Sw
Best
Rating
B
V
A
VI
A
VII
A
. VIII
A
IX
B. On contract amounts of $500,000 or less, the bond provisions of
Section 287.0935, Florida Statutes (1985) shat -1 be in effect and
surety companies not otherwise qualifying with this paragraph may
optionally qualify by:
1. Providing evidence that the surety has twice the minimum
surplus and capital required by the Florida Insurance Code
at the time the invitation to bid is issued;
2. Certifying that the surety is otherwise in compliance with
the Florida Insurance Code; and
3. Providing a copy of the currently valid Certificate of
Authority issued by the United States Department of the
Treasury under ss. 31 U.S.C. 9304-9308.
Surety insurers shall be listed in the latest Circular 570 of the
U.S. Department of the Treasury entitled "Surety Companies •-
Acceptable on Federal Bands", published annually. The bond amoudt
shall not exceed the underwriting limitations as shown in this
circular.
C. For contracts in excess of 500,000 the. provisions of Section B
will be adhered to plus the company must have been listed for at
least three consecutive years, or holding a valid Certificate of
Authority of at least 1.5 million dollars and on the Treasury List.
D. Surety Bonds guaranteed through U.S. Government Small Business
Administration or Contractors Training and Development. Inc. will
also be acceptable.
E. In lieu of a Bid Bond, an irrevocable letter of credit or a cash
bond in the .form of a certified cashier's check made out to the
Board of County Commissioners will be acceptable. All interest
will accrue to Metro Dade County during the life of this contract
and as long as the funds are being held by Dade County.
F. The attorney-in-fact or other officer who signs
for a surety company must file with such bond a
power of attorney authorizing the officer to do
bond must be counter signed by the surety's
agent.
Page 8
a contract bond
certified copy of
so. The contract
resident Florida
92- 491
METROPOLITAN OAOC COU' AID hk 1101-2/o2-OIR-Cw/Sw
2.13 PERFORMANCE BOND BASED ON PERCENTAGE OF 810 PRICE
The bidder to whom a contingent award is made shall duly execute and
deliver to the County a. Performance and Payment Bond in an amount that
represents 100X of the Bid price offered by the Bidder for exact
individual Projects in excess of $100,000.00. The Performance and
Payment Bond Form supplied by the County shall be the only acceptable
form. The completed form shall be delivered to the'County within 15
calendar days after notification -by the County . If the bidder fails
to deliver the Payment and Performance Bond within this specified
time, including granted extensions, the County shall declare the
bidder in default of the contractual terms and conditions and its
contract terminated.
The following specifications shall apply to the bond required above:
A. All bonds shall be written through surety insurers authorized to
do business in the State of Florida as surety, with the following
qualifications as to management. and financial strength according
to the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey:
Bond Amount Best Rating
500,001 to 1,500,000 B V
1,500,001 to 2,500,000 A VI
2,500,001 to 5,000,000 A VII
5,000,001 to 10,000,000 A VIII
Over 10,000,000 A IR
B. On contract amounts of $500,000 or less, the bond provisions of
Section 287.0935, Florida Statutes (1985) shall be in effect and
surety companies not otherwise qualifying with this paragraph may
optionally qualify by:
1. Providing evidence that the surety has twice the minimum
surplus and capital required by the Florida Insurance Code
at the time the invitation to bid is issued;
2. Certifying that the surety is otherwise in compliance with
the Florida Insurance Code; and
3. Providing a copy of the currently valid Certificate of
Authority issued by the United States Department of the
Treasury under ss. 31 U.S.C. 9304-9308.
Surety insurers shall be listed in the latest Circular 570 of the
U.S. Department of the Treasury entitled " Acceptable Sureties on
Federal Bonds". published annually. The bond amount shall not
exceed the underwriting limitations as shown in this circular.
C. For contracts in excess of 500,000*the provisions of Section B
will be'adhered to plus the company oust have been listed for at
Page 9
02- 491
METROPOLITAN 6..1 ,NTY
i0. 5101-2/02-OTR-CM/SW
least three consecutive years, or holding a valid Certificate of
Authority of at least 1.5 million dollars and on the Treasury List.
0. Surety Bonds guaranteed through U.S. Government Small Business
Administration or Contractors Training and Development Inc. will
also be acceptable.
E. In lieu of a Performance Bond. an irrevocable letter of credit or
a cash bond in the form of a certified cashier's check made out to
the Board of County Commissioners will be acceptable. All
interest will accrue to Metro Dade County during the life of this
contract and as long as the funds are being held by Dade County.
F. The attorney-in-fact or other officer who signs a contract. bond
for a surety company must file with such bond a certified copy of
power of attorney authorizing the officer to do so. The contract
bond must be counter signed by the surety's resident Florida
agent.
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida,
Section 10-3 (B), any person, firm, corporation or joint venture who
shall bid or proffer a bid shall, at the time of such bid or proffer
of bid, hold a valid Certificate of Competency for General
Construction work issued by the State or County' Examining Board
qualifying said person, firm, corporation or joint venture to perform:
the work proposed. If work for other trades is required iR
conjunction with this Bid Solicitation and will be performed by a
subcontractor(s), an applicable Certificate of Competency issued to
the subcontractor( s) shall be submitted with the Bidder's proposal;
provided, however, that the County may at its sole option and in its
best interest allow the Bidder to supply the Certificate to the County
during the bid evaluation period.
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED
The County shall provide periodic payments for services rendered by
the successful bidder. In order for the County to provide .payment,
tht' bidder shall submit a fully documented invoice which identifies
the appropriate purchase order number, the service location, and
itemizes the services provided to the County using department(s). The
invoice shall be submitted to the County department within thirty (30)
calendar days after the service have been rendered. It shall be
understood that such invoices shall not be. submitted for payment until
such time as the service has been completed and a County
representative has reviewed and approved the service.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at .
2.17 Intentionally Omitted
Page 10 02— 491
METROPOLITAN OAC" ';OU
2.18 Intentionally Omitted
_V'0 Nr 3101-2/02-OTR-CW/SW
2.19 WARRANTY SHALL BE TEN, YEARS FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the
bidder, the biddfir shall warrant its products and/or service
against faulty labor and/or defective material for a minimum
period of ten (10) year after the date of acceptance of the labor,
materials and/or equipment by the County. This warranty
requirement shall remain in force for the full one (1) year
period; regardless of whether the bidder is under contract with
the County at the time of defect. Any payment by the County on
behalf of the goods or services received from the bidder does not
constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any
deficiency, at no cost to the County, within ten (10) days after
the County notifies the bidder of such deficiency in writing. If
the bidder fails to honor the warranty and/or fails to correct or
replace the defective work or items within the period specified,
the County may, at its discretion, notify the bidder, -in writing,
that the bidder may be debarred as a County bidder and/or. subject -
to contractual default if the corrections or replacements are not
completed to the satisfaction of the County within thirty (30)=
calendar days of receipt of *the notice. If the bidder fails to
satisfy the warranty within the period specified in the notice,
the County may (a) place the bidder in default of its contract,
and/or (b) procure the products or services from another 'Vendor
and charge the bidder for any additional costs that are incurred
by the County for this work or items; either through a credit
memorandum or through invoicing.
2.20 CONTACT PERSONS
For any additional information regarding the specifications and
requirements of this contract, Contact: Edgar Inniss at (305).375-4260.
2.21 COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not-for-profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not-for-profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms
and issue its own exemption certificates as required by the bidder.
Page 11
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METROPOLITAN G... f ;NTIf
'iO. 5101-2/02-OTR-CW/SM �
It is understood that unless specified in Section 2. paragraph 2.16.
entitled "Shipping Terms", all prices shall be quoted. "FOB
Destination." For entities other than those belonging to Miami -Dade
County or those located outside of the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall only, be made when expressly authorized by a
representative of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally
binding party to any contractual agreement made between any
governmental unit and the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance, please be advised that
this contract is subject to a user surcharge fee in the amount of 2Z
on all sales, other than to Miami -Dade County departments, resulting
from this' contract or any contract resulting from this solicitation
and the utilization of the County contract price and the terms and
conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge
fees shall become payable to: Board of County Commissioners.
Vendors shall be required to furnish the attached Quarterly Surcharge
Payment Report in a timely manner. Quarterly reports and all .
applicable payments must be submitted to GSA/Accounts Receivable, no
later than 15 days after the end of each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County. --
Failure to submit the following Quarterly Surcharge Payment Report and
make applicable payments in a timely manner, may result in termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating. to the collection of such fees shall be
enforceable. Additionally, any reprocurement charges may be charged
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shall
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
Page 12
02- 491
METROPOLITAN OAOF "OUN Prn NUS '101-2/02-OTR-CW/SW
MIAMI-DADE COtXTY
General Services Administration/Procurement Management Division
III N.W. Ist Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-5289)
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 2, 3, 4, and sign foray.
2) Total payment due this quarter and balance due from previous quarters.
3) Enter amount of total amount paid with this summary.
4) Make check payable to•8oard of County Commissioners.
5) Attach check to report form and remit to:
GSA/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, FL 33128
s
NOTE: Quarterly report oust be submitted to GSA/Accounts •Receivable, no
later that 15 days after the end of each quarter, regardless of the value of
sales during the preceding quarter.
Start of Quarter
lst Quarter - January 1 - March 31
• 2nd Quarter - April 1 - June 30
3rd Quarter
- July 1 -
September
30
4th Quarter -
October 1
- December
31
Page 13
Report/Check '(If Applicable) Due
Apri 1 15
July
October 15
January 15
02-• 491
METROPOLITAN 't. j ,NTY
.40. 5101-2/ 02 -OTR - CW/ SW
MIAMI-DADE COUNTY
General Services Adwinistration/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, Florida 33128
(305) 375-4143
QUARTERLY SURCHARGE PAYMENT REPORT
SECTION 1 - Vendor/Contract Information: Date Submitted __/_/
Vendor Name FEIN f
Address
City State Zip Code
Contact
Person_ _ Phonef
FA 7(# E -Mai 1
Contractf Tile 1
Applicable Surcharge: 2Z
SECTION 2 - Applicable Reporting Period: (Check One)
Jan. I'- March 31 July 1 - Sept. 30
April 1 - June 30
SECTION 3 - Summary:
1) Total Sales for Contract this Quarter
2) Total Payment Received this Quarter
3) 2Z of Sales owed to County for this Quarter
4)
Payment
to County
for
Past Quarter(s)
5)
Balance
Still Due
for
Payments Not Received
DUE WITH SUMMARY (TOTAL LINES 3 AND 4)
Page 14
Oct. I - Dec. 31
S
S
S
s
S
02— 491
METROPOLITAN UAUE C I I Y V
Use Additional Sheets if rded
SECTION 4 - Sales From All Users Accessing this Contract During Period:
(1)(2)
(3)
(4)
(S)
Entity
Payment
Payment due to
Payment to
Balance Still
Name/Total
Received
Dade County
Dade County
Due to County
Sales During
From Entity
for this quarter
for Past
for Payment
period
(2Z of Sales)
Quarter(s)
Not Received
S
$
$
$
$
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
$
s
$
s
s
$
s
Amount Enclosed For This Quarter (3) $
Amount Enclosed For Previous Quarters (4) $
TOTAL ENCLOSED (line 3 and 4) $
By. submission of this Quarterly Surcharge Payment Report and corresponding
surcharge fees. I certify the correctness of the
information. I understand that all reports and fees may be subject to an audit by
Miami -Dade County or designee.
Authorized Signature Title/Position Held Date
Page 15
02-P 491
METROPOLITAN 0,,.►t ,dNTY NO. 5101-2/02-OTR-CW/SW
IMPORTANT NOTICE TO VENDORS
This bid contains contractual language which allows municipal and quasi -
governmental entities to access the terms and conditions of the contract.
After award the following entities will receive copies of our contract Award
Sheet. Please feel free to contact the Purchasing Agents listed below to
promote the usage of the commodities or services that you were awarded.
1998 COUNTY -AIDE KEY CONTACT LIST
TOWN OF BAY HARBOR ISLANDS CITY OF NORTH MIAMI BEACH
ATTN: Joseph Fox Att: Lynn Gribble
Sup. Public Works Purchasing Agent
9665 Bay Harbor Terrace 17011 N.E. 19th Avenue
Bay Harbor Islands, FL 33154 North Miami Beach, Florida 33162
CITY OF CORAL GABLES TOWN OF SURFSIDE
Att: Wayne Moody, Sr. Buyer Att: Jeffrey I. Naftal,Town Clerk
340 San Lorenzo Avenue 9293 Harding Avenue
Coral Gables, Florida 33146 Surfside, Florida 33154
CITY OF HIALEAH
Att: Manuel Rodriguez
501 Palm Avenue Room 304
Hialeah, Florida 33011
CITY OF HOMESTEAD
Att: Michael A. Rath,
Purchasing Director.
790 Homestead Boulevard
Homestead, Florida 33030-6299
CITY
OF MIAMI BEACH
Att:
Judith M. Ford,
Procurement Director
1700
Convention Center Drive
Miami
Beach, Florida 33139
THE CITY OF MIAMI
Att: Judy S. Carter, Director
400 S.W. 2nd Avenue
Miami, FL 33130
CITY OF NORTH MIAMI
Att: Pam Thompson, Director
P.O. Box 610847
North Miami, Florida 33261-0847
CITY OF BOYN TOR BEACH
Att: Lana Koester, Purchasing Agent
P.O. Box 310
Boynton Beach, Florida 33425-0310►
VILLAGE OF KEY BISCAYNE
Att: Jack Neustadt, Finance Director
85 W. McIntry Street
Key Biscayne, FL 33149
VILLAGE OF VIRGINIA GARDENS
Att: Paul Bithorn, Mayor
6498 N.W. 38th Terrace
Virginia Gardens, FL 33166
UNIVERSITY OF MIAMI
Att: Purchasing Department.
Director of University Purchasing
P.O. Box 248184
Coral Gables, FL 33124
INDIAN CREEK VILLAGE
ATT: Melissa Garcia
9080 Bay Drive
Indian Creek, FL 33154
Page 16
F 491
MC 1 RVruL 1 1 AIS NAS W%1
CITY OF AVENTURA
ATT: Glen Marcos, Director
2999 NE 191st Street
Aventura. FL 33187
CITY OF NORTH BAY
VILLAGE -POLICE DEPT.
Att: F.B. Dunphy, Chief of Police
7903 East Drive
North Bay Village, FL 33141
MIAMI DADE COMMUNITY COLLEGE
Att: Linda Pagliaro
Director of Purchasing
11011 S.W. 104th Street
Miami, FL 33176
CITY OF OPA-LOCKA
Att: Rona M. Sandler,
Purchasing Director
12950 LeJune Rd
Opa-Locka, FL 33054
CITY OF OAKLAND PARK
Att: Larry Fagen, Purchasing Agent
3650 N.E. 12th Avenue
Oakland -Park, FL 33334
SAL HARBOR VILLAGE
Att: Kim Prior, Purchasing
655 96th Street
Sal Harbor, Florida .33154
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker,
Purchasing Director
ZZS E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
5V 1, V':, -.l a.-Y•^,-o.../Z.-
CITY OF HALLANDALE
Att: E. Dent McGough, Director
Central Services Department
400 S. Federal Highway
Hallandale, Florida 33009
MIAMI SHORES VILLAGE
ATT: John Rumble/Scott Davis
Purchasing Department
1701 N.W. 103 Street
Miami Shores, FL 33147
CITY OF DEERFIELD BEACH
Att: Donna M. Council,
Purchasing Agent
210 Goolsby Blvd.
Deerfield, Florida' 53442
DADE COUNTY PUBLIC SCHOOLS
Att: Joe Gomez, Director
Division of Procurement Management
1450 N.E. 2nd Avenue
Miami, Florida 33432
LEE COUNTY BOARD OF C.0
DIVISION OF PURCHASING
Att: Janet Sheenan, CPPB
P.O. Box -398
Ft. Myers, Florida 33917
CITY OF HOLLYWOOD
Agent Att: John L. Weyrauch
P.O. Box 229045
Hollywood, Florida 33022-9045
BROMARO COUNTY
Att: Glenn R. Cummings,
Purchasing Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
CITY OF MARGATE
Att: Patricia Greenstein.
Purchasing Agent
5790 Margate Blvd.
Margate, FL 33063
CITY OF SOUTH MIAMI
Att: Kathy Vazquez,
Purchasing Director
6130 Sunset Drive
South Miami, FL 33143
Page 17
02- 491,
METROPOLITAN Dh. _ .QTY
DEPARTMENT OF OFF STREET PARKING
Purchasing Office
ACL: Valerie Harrelson
1611 N.M. 12th Ave.
Miami, FL 33136 ,
SOUTH FL. WATER MANAGEMENT DISTRICT
Att: Jose' Angueira, Director
Procurement b Contract Admin.
3301 Gun Club Road
West Palm Beach, FL 33406
STATE OF FLORIDA DADE COUNTY
DEPARTMENT OF HEALTH
ATTN: David E. Young,
Purchasing Agent I
1350 N.W. 14th Street,
Bldg. 1, Room 202
Miami, FL 33125
BROWARD COUNTY SHERIFF'S OFFICE
Att: Leslie A. Dell
2601 W. Broward Boulevard
Fort Lauderdale, FL 33312
CITY OF FLORIDA CITY
ATTN: Purchasing Director
404 W. Palm Drive
Florida City, FL 33034
TOWN OF GOLDEN BENCH
ATTN: Robert Johnston,
Interim Town Mgr.
1 Golden Beach Drive
Golden Beach, FL 33160
DORIS ISDN SOUTH DADE COMMUNITY
HEALTY CENTER
ATT: Ivory L. Williams, Pro. Spec.
10300 S.M. 216th Street
Miami, FL 33190
J. 5I01-Z/02-OTR-CW/SW
JACKSON MEMORIAL HOSPITAL
Purchasing Office
Att: Tom Przybyski, Director
1611 N.M. 12th Ave.
Miami, FL 33136
CITY OF WEST PALM BEACH
ATT: Purchasing Manager
-1045 Charlotte Ave.
West Palm Beach, FL 33401
City of.Pembroke Pines
Att: David E. Fitzgerald, Buyer
P.O. Box 9000
Pembroke Pines, FL 33084'_
TRI -COUNTY RAIL AUTHORITY
Purchasing Department
Jane Davis -Ember
305 South Andrews Avenue
Fort Lauderdale, FL. 33301
TOWN OF DAVIE
ATT: Herb Hyman,
Procurement Manager
6591 Orange Drive
Davie, FL 33314
CITY OF SUNRISE
ATT: Marsha Peterson
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
CITY OF RIVIERA BEACH
ATT: Veronique Rellford,
Purchasing Director
2391 Ave. "L"
Riviera Beach, FL 33404
CITY OF WEST MIAMI PALM BEACH COUNTY SHERIFF'S OFFICE
ATTN: Yolanda Aguilar, City Manager ATT: Lisette Alfonso,
901 S.W. 62nd Avenue Purchasing Manager
West Miami, FL 33144 415 Gator Or
Lantana, F1 33462
Page 18
02-- 491
CITY OF BOCA RA1v
ATT: Carol Thomas
Purchasing Manager
201 W Palmetto Park Rd
Boca Raton, FL 33432
CITY OF MIAMI SPRINGS
ATT: John M. Benson
Purchasing Director
201 Westward Drive
Miami Springs, FL 33166
CITY OF -tPANO BEACH
ATT: Ern Siegrist,
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
1998 STATE-WIDE KEY CONTACT LIST
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker,
Purchasing Director
225 E. Las Olas Blvd. .
Ft. Lauderdale, FL 33301
BROWARO COUNTY
Att: Glenn R. Cummings,
Purchasing*Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
CITRUS COUNTY SCHOOL BOARD
Att: William Humbaugh
Director of Management Operations
1007 West Main Street
' Inverness, FL 34450
CHARLOTTE COUNTY BO. OF COUNTY
Att: Kimberly Churchwell,
Purchasing Director
18500 Murdock Circle
Part Charlotte, FL 33948-1094
CITY OF BRADENTON
Att: ED J. Hargaden,
Purchasing Director
1300 6th Street West
Bradenton, FL 34205
CITY OF DUNEDIN
Att: Jeff Thomas,
Purchasing Manager
750 Milwaukee Avenue
Dunedin, FL 34698
CITY OF FORT PIERCE
Att: Tony Barnes,
Purchasing Director .
P.O. Box 1480
Fort Pierce, FL 34954-1480
CITY OF FORT WALTON BEACH
Att: Byron Armstrong,
Purchasing Director
P.O. Box 4009
Fort Walton Beach, FL 3254
CITY OF GREENACRES
Att: David Miles,
Purchasing Director
5958 Tenth Avenue Nor
Greenacres, FL 33463
CITY OF LEESBURG
Att: John Spence,
Purchasing Director
P.O. Box 490630
Leesburg, FL 34749-0
CITY OF JACKSONVILLE
Att: Jacquie Gibbs,
Chief Procurement b Supply
220 East Bay Street 3
Jacksonville, FL 322
CITY OF LAKELAND
Att: Pat. Williams,
Purchasing Director
1140 E. Parker Street
Lakeland, FL 33801
Page 19
02- 491
METROPOLITAN JNTY
NO. 5101-2/02-OTR-CW/SW
CITY OF EUSTIC
CITY OF LONGWOOD
Att: Norman Showley,
Att: Rhonda Ledford,
Director. of General Svcs.
Purchasing Director
P.O. Drawer 68
175 W. Marren Avenue
Eustis, FL 32727-0068
Lakeland, FL 32750-4197
CITY OF FT. MYERS
CITY OF MELBOURNE
Att: Robert George, 'l
Att: David McCue,
Purchasing Director
Purchasing Manager
P.O. Box 2443
900 E. Strawbridge Av
Ft. Myers, FL 33902-2443
Melbourne, FL 32900
CITY OF PORT ST. LUCIE CLAY COUNTY SCHOOL BOARD
ATT: David Pollard, ATT: Ann Martin, Purchasing Director
Purchasing Director 900 Walnut Street
121 S.W. Port St. Lucie Blvd. Green Cove, Springs FL 32043
Port St. Lucie, FL 34984
CITY OF PANAMA CITY COLLIER COUNTY PURCHASING
ATT: Veryl J. McIntyre, ATT: Steve Carnell, Purchasing Director
General Servs. Director 3301 E. Tamiami Trail
519 East 7th Street Naples, FL 34112
Panama City, FL 32401
CITY OF POMPANO BEACH
COLLIER COUNTY SCHOOL BOARD i
ATT: Ernie Siegrist,
ATT: Nancy Goodwin-Sirko,
General Servs. Director.
Purchasing Director
P.O. Drawer 1300
3710 Estey Avenue
Pompano Beach, FL 33061
Naples, FL 33942 '
CITY OF RIVIERA BEACH
COLUMBIA COUNTY SCHOOL BOARD
ATT: Veronique Rellford,
ATT: R.M. "Mike" Null, Purchasing Director
Purchasing Director
528 W. Duval St.
2391 Avenue "L"
Lake City, FL 32055
Riviera Beach, FL 33404
CITY OF ST. AUGUSTINE DEPARTMENT OF CORRECTIONS -REGION
ATT: M.O. Strickland ATT: Patti Casey, Purchasing Director
Drawer 219 P.O. Box 147007
St. Augustine, FL 33061 Gainsville, FL 32614
CITY OF ST. PETERSBURG EMBRY RIDDLE AERO. UNIVERSITY
ATT: Louis Moore, ATT: Kathy Welch, Purchasing Director
Purchasing Director 600 S. Clyde Morris Blvd.
P.O. Box 2842 Daytona Beach, FL 32174-3900
St. Petersburg, FL 33731
Page 20 02— 491
CITY OF TAMPA
ATT: Joan MCConnt.i,
Purchasing Director
306 E. Jackson St., 2nd Flr. East
Tampa, FL 33602
CITY OF VENICE
ATT: John Enlow,
Purchasing Director
401 West Venice Avenue
Venice, FL 34285
CITY OF WINTER SPRINGS
ATT: JP Petrencsik,
Purchasing Director
1126 E. SR. 434
Winter Springs,'FL 32708-2799
LEE COUNTY SCHOOL DISTRICT
Att: Michael Bowen,
Purchasing Director
2523 Market Street
Ft. Myers, Florida 33901-3901
LEE COUNTY SHERIFF'S OFFICE
Att: Robert Anderson,
Purchasing Director
14750 Six Mile Cypress Pkwy.
Fort Myers, Florida 33912
LEON COUNTY SCHOOL BOARD
Att: Byron Williams,
Purchasing Director
2757 West Pensacola Street
Tallahassee, Florida 32303
MANATEE COUNTY
Att: Rob Cuthbert,
Purchasing Director
1112 Manatee Ave., West,
Suite 803
Bradenton, FL 32405
OKALOOSA COUNTY SOCC
Att: James "Pete" Sumblin,
Purchasing Director
602-C N. Pearl Street
Crestview, FL 32536
HILLSBOk vH COUNTY PURCHASING
ATT: The. are Grable, Purchasing Directo?
601 E. Kenndey Blvd. County Center
Tampa. FL 33602
HRS -DISTRICT 14 STATE OF FLORIDA
ATT: Glenda "Dianne" Forgey
Purchasing Director
P.O. Box 605
Polk City, FL 33868
INDIAN RIVER SCHOOL DISTRICT
ATT: Rick Chuma, Purchasing Director
1990 25th Street
Vero Beach, FL 32960
PINELLAS COUNTY SCHOOL BOARD
Att: Mark Lindemann,
Purchasing Director
301 4th Street S.W.
Largo, FL 33770
POLK COUNTY SCHOOL
Att: Gerald Wilson,
Purchasing Director
2470 Clower Lane
Bartow, FL 33831-9005
PUTNAN COUNTY
Att: Willian Phillips,
Purchasing Director
P.O. Box 1647
Palatka, FL 32177
PUTNAN COUNTY SCHOOL BOARD
Att: Allen Parker,
Purchasing Director
1207 Washington Street
Palatka, FL 32177
SCHOOL BOARD OF SARASOTA COUNTY
Att: Pat Black,
Purchasing Director
101 Old Venice Rd.
Osprey, FL 34229
Page 21
02-- 491
METROPOLITAN OAOf 'U. P NC .101-2/02-OTR-CW/SW
2.22 ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned idthorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same. Barricades shall be provided by the bidder when work is
performed in areas traversed by. persons, or when deemed necessary by
the County Project Manager.
2.23 ACCIDENT PREVENTION AND REGULATIONS AT THE AVIATION AND/OR SEAPORT
DEPARTMENT
All operations at the County's Aviation and/or Seaport Department are
under the direct control of the Aviation and/or Seaport -Department
personnel, whichever.is applicable.
Interference with aircraft, vessels and vehicular traffic must be kept
to a minimum. Roadways shall not be closed or opened by or for the
Bidder unless express permission is given to the Bidder by the
Aviation and/or Seaport Engineer. The Bidder shall plan the scheduling
of its work in collaboration with the Engineer in order to insure
safety for and, minimum hindrance to operations. All equipment shall
be withdrawn from work areas at the end of the work day in order to .
eliminate immediate or potential hazard to traffic and facilities.
Materials stored at these departments by the Bidder shall be serviced
in a manner that minimizes any obstruction to water and ground
traffic. All equipment and stored materials shall be marked by
barriers with flashing lights at no additional cost to the County:
The Bidder shall exercise careful control during all phases of the
work to prevent damage to Seaport and/or Airport utilities; including,
but not limited to, overhead lights and buried cables. Before
commencing work in any given area, the Bidder, working in conjunction
with the Engineer and the Dade County Seaport and/or Aviation
Department Maintenance Staff, shall endeavor to locate any possible
utility conflicts. Should the Bidder damage any Seaport and/or
Airport utility through negligence, it shall promptly repair the
damage at its own expense.
2.24 CLEAN-UP
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.25 COMPETENCY OF BIDDERS: SUB -CONTRACT WITH ANOTHER VENDOR ALLOWED
Pre -award inspection of the Bidder's facility may be made prior to
award of the Contract. Bids will be considered only from firms which
are regularly engaged in the business of providing or distributing the
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METROPOL I TAN t,.., :OUNTY
a NO. 5l0I-Z/0Z-0TR-CW/SW
goods ano,or performing the services as described in the Bid
invitation, and who can produce evidence that they have an established
satisfactory record of,performance for a reasonable period of time.
Bidders must demonstrate that they have sufficient financial support
and organization to insure that they can satisfactorily execute the
contract if awarded under the terms and conditions herein stated. In
the event that the bidder will sub -contract all or part of its work to
another vendor, or will,obtain the goods required in conjunction with
the contract with another source of supply, the bidder may be required
to verify the 'competency of its sub -contractor or supplier; if so
specified in these Special Conditions. Metropolitan Dade County
reserves the right, before awarding the contract to require a bidder
to submit such evidence of its qualifications and the qualifications
of its sub -contractor as it may deem necessary, and may consider any
evidence available to it of the financial, technical and other
qualifications and abilities of a bidder, including past performance
(experience) with the County, in making the award in the best interest
of the County.
2.26 COMPLIANCE WITH FEDERAL STAN13ARDS
All items- to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.27 COST ESTIMATES FOR EACH PROJECT
A. The successful bidder(s) shall be required to submit a written
estimate on each prospective project. Estimates shall be based on
the square 'footage provided by the County Project Manager, in
conjunction with, the actual measurements taken by the vendor, and
mutually agreed upon in writing, before a work order is issued.
Estimates must be calculated on the prices per square foot that
were quoted by the bidder, on its Bid Proposal form, plus any
estimated cost of related additional charges required to complete
the work. Lump sum estimates shall not be accepted. Any
discrepancies in the actual square footage and the estimated
square footage, shall be determined mutually prior to final
payment by the County. Lump sum estimates shall not be
accepted. The actual charge to the County shall not exceed ten
percent (10X) of the Bidder's estimated without the expressed
prior approval from an authorized agent of the County.
B. Payment Adjustment for Work not Specified
While the specifications contained in this Solicitation and any
ensuing Work Orders have incorporated all anticipated work to be
accomplished, there may be and unanticipated work conditions
causing interference with structural anchorage of the storm
shutters or storm bar unit(s) in conjunction with a specific
project. Identification of these conditions shall be submitted to
the Project Manager in writing. It is hereby understood and agreed
that. the vendor shall not expend any additional dollars in
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02-- 491
coni un on with this work. without t written approval of the
Project Manager or an authorized represt.itative of the County.
2.28 LABOR, MATERIALS. AND EOUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor, materi-
al and equipment necessary for satisfactory contract performance.
When not specifically identified in the technical specifications. such
materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to
the inspection and approval of the County's Project Manager.
2.29 LICENSES. PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and -inspec-
tion fees required for this project; and shall comply with all laws,
ordinances, regulations and building code requirements applicable to
the work contemplated herein. Damages, penalties and or, fines imposed
on the County or the bidder for failure to obtain required licenses,.
permits or fines shall be borne by the bidder.
2.30 SUB -CONTRACTORS OF WORK SHALL BE IDENTIFIED
IMPORTANT NOTE: THIS REQUIREMENT IS SEPARATE AND INDEPENDENT FROM
WE
REQUIREMENTS AS MAY BE STATED IN PARAGRAPH 2.3
As part of its Bid Proposal, the Bidder is required to identify
any -
and all Subcontractors that will be used in the performance of
.the
proposed contract, their capabilities and experience, and the portion
of the work to be done by the subcontractor. The competency of
the
Subcontractor(s) with respect to experience, skill, responsibility
and
business standing shall be considered by the County when making
the
award in the best interest of the County. If the bidder fails
to
identify any and all sub -contractors in the Bid Proposal, the bidder
may be allowed to submit this documentation to the County during
the
bid evaluation period if such action is in the best interest of
the
County.
2.31 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the
County. This inspection shall be performed to determine acceptance of
work, appropriate invoicing, and warranty conditions.
2.32 WORK ORDERS SHALL BE GENERATED FOR EACH PROJECT
The County's authorized representative shall generate and issue a Work
Order for each project to be performed under this Solicitation and
subsequent Contract. The Work Order shall include the location,
description and plans, if necessary. covering the scope of work to be
completed. The Work Order shall also include a cost estimate
calculated by the County.for the work listed on the Work Order.
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METROPOLITAN !,.,- 'OUNTY
1 NO. 5101-2/02-OTR-CW/SW
This estia a shall be based on the pri s total on the Bidder's
Proposal. For purposes of identification and payment, the Work Order
shall be numbered and dated. The preliminary Work Order describing
the description of work and cost estimates shall be issued to
Bidder(s) which have been qualified to perform work under this
Solicitation. The Sidder(s) shall be required to supply the County's
authorized representative with a written price proposal within a time
frame specified by the County. If multiple Bidders are solicited, the
County shall select the lowest price proposal; provided that the price
proposal does not exceed the dollar estimate calculated by the
County. If a single Bidder is solicited, the price proposal shall be
accepted; provided that the price proposal does not exceed the dollar
estivate calculated by the County. The selected Bidder's name shall
then be entered on the Work Order and issued to the Bidder. The Work
Order shall also direct the Bidder to commence work on a certain day
and it shall specify the amount of time allotted for completion of
work covered by the Work Order. Al work covered by a Work Order
shall constitute a Contract Schedule.
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