HomeMy WebLinkAboutR-02-0473J-02-314
4/18/02 '7 02— 43
RESOLUTION N0. 7
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A
FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS
FOR COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING THE ACQUISITION OF ELEVATOR
MAINTENANCE SERVICES AND ORIGINAL MANUFACTURER'S
PARTS FOR THE MIAMI RIVERSIDE CENTER AND GARAGE
FOR THE GENERAL SERVICES ADMINISTRATION ("GSA")
FROM SCHINDLER ELEVATOR CORPORATION, THE SOLE
SOURCE PROVIDER, FOR A PERIOD OF ONE YEAR, WITH
THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE-YEAR
PERIODS, IN AN AMOUNT NOT TO EXCEED $25,200 FOR
THE FIRST YEAR, AND ANNUAL INCREASES NOT EXCEED
FIVE PERCENT, SUBJECT TO NEGOTIATION; ALLOCATING
FUNDS FROM GSA GENERAL OPERATING BUDGET, ACCOUNT
CODE NO. 504000.421901.6.670, SUBJECT TO
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th') affirmative vote,
after a duly advertise public hearing, the City Manager's finding
of sole source, is ratified, approved and confirmed, the
requirements for competitive sealed bidding procedures are
waived, and the acquisition of elevator maintenance services and
original manufacturer's parts for the Miami Riverside Center and
garage for the General Services Administration ("GSA") from
Schindler Elevator Corporation, the sole source provider, for a
CITY COPIMISSION
MEETRm G 6F
APP 2 5 2002
RazQ1ulion No.
a2-- 473
period of one year, with the option to renew for four additional
one-year periods, in an amount not to exceed $25,200 for the
first year, and annual increases not exceed five percent, subject
to negotiation, with funds allocated from GSA General Operating
Budget, Account Code No. 504000.421901.6.670, subject to
availability of funds and budgetary approval.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 25th day of April 2002.
MANUEL A. DIAZ, Y
ATTEST:
R 1__AA
.9EW A
�.
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:t
ALEJANDR V LAR LLO
CITY ATTORNEY
W6150:tr:LB
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2 02— 473
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: AM=ager
z
RECOMMENDATION
DATE:
APR 16 2002
SUBJECT: Sole Source Purchase
Elevator Maintenance
Services for the
REFERENCES: Miami Riverside Center &
ENCLOSURES: rage
FISCAL IIMPACT:$0.00
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying,
approving and confirming the City Manager's finding of sole source, waiving the requirements for
competitive sealed bids, and authorizing the acquisition of full maintenance services for the
elevators located at the Miami Riverside Center and Parking Garage, from Schindler Elevator
Corporation (non-local/non-minority vendor), located at 15751 Southwest 41'` Street, Suite 100,
Davie, FL 33331-1502, for an initial term of one (1) year, with the option to extend for four (4)
additional one-year terms, at a first year annual amount not to exceed $25,200 ($2,100 per
month); and authorizing a maximum of five percent (5%) for each extension year should there be
a cost increase in the service, subject to verification by the City of said increase and requiring
budgetary approval of funds; and further authorizing the City Manager to execute an elevator
maintenance service agreement, in a form acceptable to the City Attorney, with Schindler Elevator
Corporation, a sole source provider.
Funding for this acquisition is available from General Services Administration, MRC Division,
Account Code No. 504000.421901.6.670, subject to budgetary approval of funds.
BACKGROUND
The Department of General Services Administration, MRC Division, is seeking approval of a
contract award to Schindler Elevator Corporation for the purchase of full maintenance services
for the elevators located at the Miami Riverside Center and Parking Garage (444 S.W. 2nd
Avenue, Miami, Florida). This service must be provided by an equipment manufacturer's factory
service agency to insure competence in making repairs, adjustment calibrations, etc. Schindler
Elevator Corporation is the only source of supply for this service.
Schindler Elevator Corporation manufactures the MRC elevators. Due to the criticality of use, the
type of equipment and possible dire consequences following a breakdown, it is essential that the
breakdowns or malfunctions be repaired at the earliest possible moment following occurrence.
Such an immediate response can be provided only by a firm which has all the necessary repair
elements and expertise immediately at hand and can respond at a moment's notice on a 24-hour
basis.
02- 473
The Honorable Mayor and Members
of the City Commission
Page 2 of 2
Schindler Elevator Corporation is the only company which can respond without delays and
provide critical spare parts, proprietary hardware and copyrighted software, has all technical data
and special measuring equipment unique to the subject equipment, and has current wiring
diagrams on all elevator equipment in the subject building.
Moreover, it is the only company that can assume all responsibility for defective materials and can
defend themselves and the City against accident claims, as the original manufacturer, if they are
awarded the contract.
In view of the above, it is considered to be in the best interest of the City to award a contract to
Schindler Elevator Corporation as a sole source provider.
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1
2.
3
4.
5.
C -s
Budgetary Impact Analysis
Department General Services Administr%#Won MRC
Agenda Item # (if available)
Title and brief description of legislation or attach ordinance/resolution:
Ratification of sale source for elevator maintenance services for the
Miami Riverside Center Facility.
_ Is this item related to revenue? NO: X YES of yes, skip to item #7)
Are there sufficient funds in Line Item?
YES: Y Index Code 421901 Minor Obi. Code 670 Amount $ $25,200
NO: _ Complete the following questions.
Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $ 44.-+ nfet Ft b s
11
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
IndezWinor ONect/Pro'ect No.
From $
To $
7. Any additional comments? hww to V03 • .
No FISCAL WACT. be" ,E:i181oo
*Snl a cniirrra rnntrant fnr nna vaar with tha nntinn to nvf aryl rha nnntr�nt F.,r
exceed $05,200, and any annual increases shall n
to negotiations with the City and availability of
Approved by:
8. dQul, n - muv-s
Dep a c r sigae
Ar"aTL%%d-WVTT - Ltai %; 'sub i e c t
' funds and budgetary approval.
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FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:
Department of i1�Ianagement and Budget Director/Designee
Date
Budget Analyst
Date
.Q2_. 473
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE:
Director
Purchasing Depart SUBJECT:
FROM: Alex J. Nlutinez REFERENCES
Acting Director ENCLOSURES:
General Services Administration
January 22, 2002 FILE:
Sole Source Acquisition -
Elevator Maintenance
Services for the Miami
Riverside Center & Garage
The Department of General Services Administration has verified that funding is available for the
procurement of elevator maintenance services for the elevators located at the Miami Riverside
Center and Parking Garage, from Schindler Elevator Corporation, the sole source provider, for
an initial term of one (1) year, with the option to extend for four (4) additional one-year terms, at
a first year annual amount not to exceed $25,200 ($2,100 per month); and authorizing a maximum
of five percent (5%) for each extension year should there be a cost increase in the service, subject
to verification by the City of said increase and requiring budgetary approval of funds; and further
authorizing the City Manager to execute an elevator maintenance service agreement, in a form
acceptable to the City Attorney, with Schindler Elevator Corporation.
Funding for this acquisition will be allocated from the Department of General Services
Administration, MRC Division, Account Code No. 504000.421901.6.670, subject to budgetary
approval.
Budget Approval: '
-�- Linda M. Haskins, Director
Department of Management and Budget
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02- 473
TO: Carlos A. Gimenez
City Manager
FROM
Judy S. CWctor
ChiefPrOfficer
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: March 27, 2002 FILE:
SUBJECT: Sole Source for Elevator
Maintenance Services for the
Miami Riverside Center and
REFERENCES: Garage
ENCLOSURES:
An investigation was con cted by staff to determine whether Schindler Elevator Corporation, a non -minority / non -
local vendor, located at 15 1 Southwest 41" Street, Suite 100, Davie, Fla. 33331-1502, is the sole source provider for
the provision of elevator tenance services and the utilization of original manufacturer's parts for elevators located at
the Miami Riverside Ce ,, including its parking garage, for the General Services Administration, for one (1) year, with
the option to extend r four (4) additional one (1) year periods. Funding during the first year shall not exceed
$25,200.00, and any annual increase(s) shall not exceed more than 5% should there be a cost increase in the service,
subject to negotiations with the City and verification of said increase(s). Funding for the provision of this service is
available from the General Services Administration, MRC Division, Account Code No. 504000.421901.6.670, subject
to the availability of funds and budgetary approval.
According to the General Services Administration, the MRC Division is seeking approval to enter into an agreement
with Schindler Elevator Corporation ("Schindler") for the acquisition of full maintenance elevator services and the
replacement of existing parts with original manufacturer's equipment. Schindler manufactured and installed the existing
MRC elevators. In the past, original manufacturer's parts requiring replacement could not be provided by the vendor, as
certain critical parts were proprietary to Schindler and could only be provided by Schindler. For example and according
to Thyssen Miami Elevator, they were unable to purchase or obtain pricing for.Schindler computer boards, and could
only provide rebuilt boards.
Schindler is the only company that can provide critical spare parts, proprietary hardware and its copyrighted software,
has all the technical data and special measuring equipment unique to the equipment, and will assume all responsibility
for defective materials and can defend themselves and the City against accident claims, as the original equipment
manufacturer. According to Schindler, it is the only authorized equipment manufacturer and the sole source provider for
genuine original equipment manufacturer's parts; proprietary software and hardware for the microprocessor and solid
state based equipment, and factory authorized service and repairs in the area for the Schindler elevators. Further, Miami -
Dade County secured Schindler as a sole source provider to provide elevator maintenance services on its Schindler
elevators.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be
approved: Schindler Elevator Corporation is the sole source provider of elevator maintenance services for the Miami
Riverside Center and its garage, for the General Services Administration, for one (1) year, with the option to extend for
four (4) additional one (1) year periods. Funding in the first year shall not to exceed $25,200.00, and further authorizing
an increase(s) which will not exceed more than 5% annually, subject to negotiations with the City. Funding for the
provision of this service is available from the General Services Administration, MRC Division, Account Code No.
504000.421901.6.670, subject to the availability of funds and budgetary approval.
APPROVED BY:
arlos A. Gim z
City Manager
CAG/FKR/JSC/peb
DATE:�-
02- 473
TO
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter DATE:
Director
Purchasing Department SUBJECT:
REFERENCES
Alex
Alex J. Martinez
Acting Director ENCLOSURES:
General Services Administration
January 22, 2002 FILE:
Finding of Sole Source
Elevator Maintenance
Services for the Miami
Riverside Center & Garage
The Department of General Services Administration, Fleet Management Division, is requesting a
sole source finding for the purchase of elevator maintenance services for the elevators located at the
Miami Riverside Center and Parking Garage, from Schindler Elevator Corporation.
Based upon the attached letter from Dennis M. Russell, District Manager, for Schindler Elevator
Corporation, the Department of General Services Administration is requesting that you take the
necessary steps to verify that Schindler Elevator Corporation, is the only authorized equipment
manufacturer representative and the sole source for genuine original equipment manufacturer's
parts; proprietary software and hardware for Microprocessor and solid state based- equipment; and
factory authorized service and repairs in the Dade County area for the Schindler elevators,
escalators and moving walks; and the only company with factory trained mechanics for the
referenced Schindler elevator system.
Your attention to this matter is greatly appreciated.
FINDING OF SOLE
CAG/FKR/AJMA I
02- 473
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy Carter, Director DATE : March 27, 2002 FILE:
Department of Purchasing
SUBJECT: Sole Source for Elevator
Maintenance Services for the
Miami Riverside Center and
FROM: REFERENCES: Garage
Pamela E. Burns, CPPB
Sr. Procurement Contracts Officer ENCLOSURES:
I conducted an investigation to determine whether Schindler Elevator Corporation, a non -minority / non -local vendor,
located at 15751 Southwest 415` Street, Suite 100, Davie, Fla. 33331-1502, is the sole source provider for the provision
of elevator maintenance services and the utilization of original manufacturer's parts for elevators located at the Miami
Riverside Center, including its parking garage, for the General Services Administration, for one (1) year, with the option
to extend for four (4) additional one (1) year periods. Funding during the fust year shall not exceed $25,200.00, and any
annual increase(s) shall not exceed more than 5% should there be a cost increase in the service, subject to negotiations
with the City and verification of said increase(s). Funding for the provision of this service is available from the General
Services Administration, MRC Division, Account Code No. 504000.421901.6.670, subject to the availability of funds
and budgetary approval.
According to the General Services Administration, the MRC Division is seeking approval to enter into an agreement
with Schindler Elevator Corporation ("Schindler") for the acquisition of full maintenance elevator services and the
replacement of existing parts with original manufacturer's equipment. Schindler manufactured and installed the existing
MRC elevators. In the past, original manufacturer's parts requiring replacement could not be provided by the vendor, as
certain critical parts were proprietary to Schindler and could only be provided by Schindler. For example and according
to Thyssen Miami Elevator, they were unable to purchase or obtain pricing for Schindler computer boards, and could
only provide rebuilt boards.
Schindler is the only company that can provide critical spare parts, proprietary hardware and its copyrighted software,
has all the technical data and special measuring equipment unique to the equipment, and will assume all responsibility
for defective materials and can defend themselves and the City against accident claims, as the original equipment
manufacturer. According to Schindler, it is the only authorized equipment manufacturer and the sole source provider for
genuine original equipment manufacturer's parts; proprietary software and hardware for the microprocessor and solid
state based equipment, and factory authorized service and repairs in the area for the Schindler elevators. Further, Miami -
Dade County secured Schindler as a sole source provider to provide elevator maintenance services on its Schindler
elevators.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be
approved: Schindler Elevator Corporation is the sole source provider of elevator maintenance services for the Miami
Riverside Center and its garage, for the General Services Administration, for one (1) year, with the option to extend for
four (4) additional one (1) year periods. Funding in the first year shall not to exceed $25,200.00, and further authorizing
an increase(s) which will not exceed more than 5% annually, subject to negotiations with the City. Funding for the
provision of this service is available from the General Services Administration, MRC Division, Account Code No.
504000.421901.6.670, subject to the availabihty9-fimds,=d budgetary approval.
I �U,DATE: V
S.er, hie Procuremen Officer
02- 473
0
Schindler Elevator C,: poration
Friday, October 5, 2001
City of Miami
The City of Miami Riverside Center
444 SW 2nd Avenue, Room 346
Miami, FL 33130
15751 Southwe 1 st Street, Suite 100
Davie, FL 33331-1502
Telephone: Broward: (954) 217-0055
Miami: (3051945-6154
W. Palm Beach: (561) 835-1150
Fax: (954) 217-0054
Internet http:/AAmm.us.schindier.com
Attention: Mike Mejia, SMA - MRC Facility Manager
RE: The City of Miami Riverside Center
Elevator Maintenance Services - Sole Source
Dear Mr. Mejia,
SCHINDLER ELEVATOR CORPORATION is the only authorized equipment
manufacturer representative and the sole source for genuine original
equipment manufacturer's parts; proprietary software and hardware for
Microprocessor and solid state based equipment; and factory authorized
service and repairs in the Dade County area for the Schindler elevators,
escalators and moving walks.
We are the only company with factory trained mechanics for the referenced
Schindler elevator system.
Sincerely,
SCHINDLER ELEVATOR CORPORATION
V4
Dennis M. Russell
District Manager
02' 473
9-d L6bi-9i1ls(90E) Juawa3eueW R'4tjT0ej OmW d22:E0 i0 LO ^oW
TO:
Priscilla A. Thompson
City Clerk
FROM: Alex J. Martinez
Acting Director
General Services Administration
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: FILE:
SUBJECT: Request to Publish Notice for
Public Hearing
REFERENCES:
ENCLOSURES:
Attached please find the public hearing notice for a waiver of the requirement for competitive
sealed bidding procedures for the acquisition of annual elevator maintenance services for the
elevators located at the Miami Riverside Center and Parking Garage (444 S.W. 2nd Avenue,
Miami, Florida), for the Department of General Services Administration, MRC Division, from
Schindler Elevator Corporation, the sole source provider of this service. This item is scheduled
for the Commission meeting of
Should you have any questions regarding this matter, please contact Acting Director, Alex J.
Martinez, or his Assistant, Lourdes Lopez at (305) 575-5130.
APPROVED:
ns
Agenda Coordinator
Attachment
02-.. 173
CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami, Florida on
Z 2 00 -,7. at IF ; p(% a.m. in the City Commission Chambers at City Hall,
3 00 Pan American Drive, Miami, Florida, for the acquisition of full maintenance services for the
elevators located at the Miami Riverside Center and Parking Garage (444 S.W. 2nd Avenue,
N rami, Florida), for the Department of General Services Administration, MRC Division, from
Schindler Elevator Corporation, at a first year annual amount not to exceed $25,200.
Inquiries from other potential sources of such a package who feel that they might be able to
satisfy the City's requirements for this item may contact Pamela Burns, Sr. Procurement
Contracts Officer, at the City of Miami Purchasing Department at (305) 416-1905.
Q— 473
AWARD
SOLE SOURCE 01-02-088
ITEM: Elevator Maintenance Services Utilization of Original
Manufacturer's Parts
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Term Contract
REASON: The General Services Administration ("GSA"), MRC
Division, is seeking to secure elevator maintenance services
and the utilization of original manufacturer's parts, from the
Schindler Elevator Corporation for the elevators located
at the Miami Riverside Center and its parking garage.
Schindler is the only company that can provide critical spare
parts, proprietary hardware and its copyrighted software,
and will assume all responsibility for defective materials as
the original equipment manufacturer.
RECOMMENDATION:
SO1eSourceO t -02-143Burster/Signer
It is recommended that award be made to Schindler
Elevator Corporation, the sole source provider for
elevator maintenance services and the provision of original
manufacturer's parts, for one (1) year, with the option to
extend for four (4) additional one (1) year periods. Funding
during the first year shall not to exceed $25,200.00, and
any annual increase(s) shall not exceed more than 5%,
subject to negotiations with the City. Funding for the
provision of this service is available from the General
Services Administration, MRC Division, Account Code No.
504000.421901.6.670, subject to the availability of funds
and budgetary approval.
02-- 473