HomeMy WebLinkAboutR-02-0462J-02-323
04/22/02
RESOLUTION NO. 0 42 4 6 2
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO APPROVE THE FINDINGS OF THE
EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR QUALIFICATIONS NO. 01-02-123, THAT THE
MOST QUALIFIED FIRM IS JANUS RESEARCH TO
PROVIDE HISTORIC PRESERVATION SERVICES FOR
THE PLANNING AND ZONING DEPARTMENT, FOR A
PERIOD OF ONE YEAR, IN AN AMOUNT NOT TO
EXCEED $250,000; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, WITH
JANUS RESEARCH, FOR SAID SERVICES;
ALLOCATING FUNDS IN THE AMOUNT OF $225,000
FROM THE GENERAL OPERATING BUDGETS OF
COMMUNITY DEVELOPMENT, ACCOUNT CODE
NO. 799130.457290, AND IN THE AMOUNT OF
$25,000 FROM PLANNING AND ZONING, ACCOUNT
CODE NO. 110107.850301.270.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recommendation of the City Manager to
approve the findings of the evaluation committee, pursuant to
CITY C )MMISSIO
MEETING bF
,SPP 2 5 2002
02- 462
Request for Qualifications No. 01-02-123, that the most qualified
firm is Janus Research to provide historic preservation services
for the Planning and Zoning Department, for a period of one year,
in an amount not to exceed $250,000, is accepted.
Section 2. The City Manager is authorized!' to execute
an agreement, in a form acceptable to the City Attorney, with
Janus Research, for said services, with funds allocated in the
amount of $225,00 from the General Operating Budgets of
Community Development, Account Code No. 799130.457290, and in
the amount of $25,000 from Planning and Zoning, Account Code
No. 110107.850301.270.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.�'
ii The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable provisions of the City Charter
and Code.
zi If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3
02- 462
PASSED AND ADOPTED this
ATTEST:
- - L a' 164��
&,A&4J
PRISCILLA A. THOMPSO
CITY CLERK
25th day of April , 2002.
APPR�4 �;0 FOR` CORRECTNESS:e
WEJANMW7 V I L
ITY ATTORNEY
W6159:tr:LB
MANUEL A. DIAZ, AYOR
Page 3 of 3 02- 462
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
RECOMMENDATION
CA -19
DATE :1 6 2002 FILE
APR
SUBJECT: Historic Preservation Services —
Selection of Consultant
REFERENCES :City Commission Meeting —
April 25, 2002
ENCLOSURES:
Fiscal Impact: None - No Cost Affect Budget
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the recommendation of the City Manager selecting the firm of Janus Research to
provide historic preservation services for the Planning and Zoning Department. The legislation
further authorizes the City Manager to negotiate and execute a professional services agreement
with Janus Research, in an amount not to exceed $250,000, for a period of one year. Funds for
these services are available from a grant from the Florida Department of Historical Resources
and Community Development Block Grant funds
BACKGROUND
The City of Miami Planning and Zoning Department requires the services of an experienced
historic preservation firm to provide various historic preservation -related services to the City. It
is the City's intent to strengthen its efforts in historic preservation by increasing awareness of
historic preservation, identifying historic resources, designating properties as historic sites, and
providing clear and concise information to the public about historic preservation regulations.
In July 2001, the City Commission committed $225,000 in Community Development Block Grant
funds for historic preservation activities, including surveys of historic neighborhoods, local
designation of individual buildings, preparation of National Register nominations, and
development of user-friendly public outreach and education materials. In November 2001, the
City Commission accepted a $25,000 grant from the Florida Department of Historical Resources
to conduct an intensive survey of historic resources in selected portions of Little Haiti and Model
City.
The City issued a Request for Qualifications (RFQ) seeking a qualified firm to provide the
above -referenced services. The RFQ was mailed to 35 firms, and one proposal was received.
An evaluation committee reviewed the proposal from Janus Research and recommended that
said proposal be accepted.
A standard professional services agreement will be negotiated with Janus Research in an
amount not to exceed $250,000. The term of the agreement will be for one year.
CAG/DB/A( /SEE
02- 462
Budgetary Impact Analysis
1. Department PLANNING & ZONING Section: Land Development
2. Agenda Item # (if available) N/A
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution accepting proposal for Historic Preservation Services
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: X Index Code: Proj #799130/Index 457290 Minor Obj. Code 270 Amount: $225,000 �or
Proj #110107/Index 850301 Minor Obj. Code 270 Amount: $ 25,000 jv,- p ,�
NO: _ Complete the following questions:
6
7
8.
Source of funds: Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
Verified by:
From
$
From
$
From
$
To
$
D&C
R DftPVgNT OF MANAGEMENT
AND BUDGET USE ONLY
Verified by:
Verified by:
Transfer done by:
Department of Management and Budget
Budget Analyst
Budget Analyst
Director/Designee
Date vL
Date
Date
02- 462
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Gimenez
City Manager
FROM:
a Gelabert-Sanchez, irector
Planning and Zoning Department
DATE: April 3, 2002
FILE:
SUBJECT: Professional Services Agreement
Historic Preservation Services
RFQ-01-02-123
REFERENCES:
ENCLOSURES:
The Department of Management and Budget and the Community Development Department
have verified that funds are available for a Professional Services Agreement for a historic
preservation firm to provide various historic preservation -related services to the Planning and
Zoning Department in an amount not to exceed $250,000. Funding is available from
Community Development Department Account Code No. 799130.457290 ($225,000) and
Planning and Zoning Department Account Code No. 110107.850301.270 ($25,000).
BUDGETARY REVIEW AND APPROVAL:
CDBG REVIEW & APPROVAL:
Marcelo Penha, Acting Director yn Warren, Dire for
Department of Management and Budget Director, Community Development Department
02- 462
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Gimenez
Planning and Zoning Department
FROM: arah Eaton, Chairperson
Evaluation Committee
Historic Preservation Services
DATE: March. 29, 2002
Oli`i MANAGERS O�F10E
-FILE :
SUBJECT: Recommendation of Evaluation
Committee — Historic Preservation
Services
REFERENCES:
ENCLOSURES:
As chairperson of the evaluation committee reviewing the submittal for historic
preservation services, I am please to present to you the recommendation of the
committee. The submittal of Janus Research was evaluated by the committee on March
28, 2002, and was found to be responsive. The committee endorses this firm and
encourages you to recommend Janus Research to provide historic preservation services
for the Planning and Zoning Department.
Should Janus Research be recommended and subsequently selected by the City
Commission, the committee recommends that the following items be considered during
the negotiation process:
• The firm's proposal to translate the brochures into Spanish was excellent.
However, a Creole translation should also be provided.
• Consideration should be given to providing links on the web site to Spanish and
Creole translations.
• The City should work closely with the firm on the graphic design issues.
• Meetings with property owners should be scheduled during the preparation of all
National Register nominations.
If you concur with the committee's recommendations, please indicate your approval by
signing below. Thank you for your consideration of the committee's request.
APPROVED:
lmr_/
viii
Lnez
02- 462
RFP 01-02-123 TABULATION BY THE EVALUATION COMMITTEE for
HISTORIC PRESERVATION SERVICES
Raters:
1. Miguel Seco, Historic 8 Environmental Preservation Board
2. Jane Caporellf, Historic 6 Environmental Preservation Board
3. Sarah Eaton, Preservation Officer, City of Miami
Date: 3 Aa 5'10 z-
02- 462
REQUESTING ACCEPTANCE
OF RFQ NO. 01-02-123
ITEM: Historic Preservation Services
DEPARTMENT: Planning and Zoning
`C1J4
Request to accept Proposal
REASON: It is recommended that the proposal of Janus
Research, be accepted to provide historic
preservation services; authorizing the City
Manager to negotiate and execute a
Professional Services Agreement, for a period
of one (1) year, for the Department of Planning
and Zoning Department, for a total amount not
to exceed $250,000; allocating funds therefore
from the General Operating Budgets of the
Community Development Department, Account
code No. 799130.457290, and the Planning and
Zoning Department, Account Code No.
110107.850301.270.
AwardlssueRFP
ice
02- 462