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Home My WebLink AboutR-02-0457J-02-322 4/8/02 RESOLUTION NO. 02— 45` A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE THIRD YEAR CONTRACT WITH MAXIMUS, INC. FOR THE PREPARATION OF A COST ALLOCATION PLAN RELATING TO THE CITY'S FEDERAL GRANT PROGRAMS FOR THE DEPARTMENT OF MANAGEMENT AND BUDGET, IN AN AMOUNT NOT TO EXCEED $30,000, FROM $27,500 TO $57,500, WITH AN INCREMENTAL INCREASE OF $3,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.921002.6.270 FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An increase in the third year contract with Maximus, Inc. for the preparation of a Cost Allocation Plan relating to the City's federal grant programs for the Department of Management and Budget, in an amount not to exceed $30,000, from $27,500 to $57,500, with an incremental increase of $3,000, is authorized, with funds allocated from Account Code No. 001000.921002.6.270. CITY CMDF MFMINC; 6F, APR 2 5 2002 Resolution No. 02- 457 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 25th day of April , 2002. MANUEL A. DIAZ, MA ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVF''ASIC�r FOAND CORRECTNESS:/ 2. I * rp"dW L W6158:tr:LB 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 457 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission mss; rojill CA -14 DATE: March 29, 2002 FILE: SUBJECT: Resolution to Increase Contract with Maximus, Inc. REFERENCES: ENCLOSURES: FISCAL I1PACT: B GFTF.D ITEM RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution increasing the approved amount for the third year contract period from $27,500 to $57,500, with an incremental increase of $3,000, for the provision of the Cost Allocation Plan from Maximus, Inc. Funding is available from Account Code 001000.921002.6.270. BACKGROUND The Cost Allocation Plan is used as a basis for the federal government to reimburse the City for allowable indirect services provided by various City departments to support the City's federal grant activities. Resolution No. 00-499, adopted on June 8, 2000, authorized the engagement of Maximus, Inc. to prepare the Cost Allocation Plan on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods. Each annual contract amount is $27,500, with incremental increases of $3,000 allowed for the second and third years. Maximus, Inc. has completed the required work and invoiced the City for services performed under the second year contract period which ended on June 13, 2001. However, the contract amount for the second year extension was not encumbered during the second year contract period which ended during fiscal year 2001. Payment has been made to Maximus, Inc. during FY2002 utilizing the allowable amount under the third year contract period. Therefore, it is necessary to increase the third year contract amount by $30,000 to include payment made to Maximus, Inc. for services rendered during the second year contract period and for payment that will be made upon successful completion of services under the third year contract period. Attachment 10 CAG/MP/ps 02- 457 `\ Budgetary Impact Analysis 1. Department 1 vd C - Division 2. Agenda Item # (if available) Lid - 3. Title and brief description T r tio'n of legislation or+ •attach ordinance/resolution: nance/resolution: T_Ai ,. a- .fin f ..T -Tar 1Jk —1 � i.._ k .5-- -.1 -7 a 4. Is this item related to revenue? NO: `C YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: C Index Code S2 1 odz Minor Obj. Code _2--7 j_ Amount NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ -7 G L,. 5 3� Balance in Line Item $ W i S _ 4 'S Amount needed in the Line Item $ -5 0 ccs d Sufficient funds will be transferred from the following line items: 7 ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Ob'ectlPro'ect No. Transfer done by: From $ From $ From $ To $ Any additional comments? 8. Approved Department Director/Designee Da e FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Transfer done by: Department of Management and Budget Budget Analyst Budget Analyst Director/Designee Date G /f Date Date 02- 457 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez City Manager FROM: Marcelo Penha, Acting Director Department of Management and Budget DATE: March 29, 2002 FILE: SUBJECT: hicrease Contract with Maximus, Inc. REFERENCES: ENCLOSURES: The Department of Management and Budget has verified that funds are available to increase the third year contract amount, from $27,500 to $57,500, with an incremental increase of $3,000, with Maximus, Inc. for the provision of the Cost Allocation Plan. Funding is available from the FY2002 General Operating Budget, Account Code No. 00 1000. 921002.6.270. BUDGETARY REVIEW & APPROVAL: Marcelo Penha Acting Director Department of Management & Budget Attachments MP/ps 02- 457 JAN -31-2002 09:24 CITY CLERKS OFFICE 305 858 1610 F-02 19 J-00-493 6/8/00 RESOLUTION NO. 499 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE ENGAGEMENT OF MAXIMUS, INC. , PURSUANT TO FLORIDA STATE CONTRACT NO. 973596-99-1, TO PREPARE THE COST ALLOCATION PLAN RELATING TO THE CITY'S FEDERAL GRANT PROGRAMS, IN AN AMOUNT NOT TO EXCEED $27,500 FOR THE FIRST YEAR THROUGH JUNE 13, 2000, WITH THE OPTION FOR TWO ONE (1) YEAR RENEWALS, WITH INCREMENTAL INCREASES OF -$3,000, SUBJECT TO EXTENSIONS OF THE CONTRACT WITH MAXIMUS, INC. BY THE STATE OF FLORIDA; AUTHORIZING THE EXECUTION OR ISSUANCE OF ALL DOCUMENTS NECESSARY; AND ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 921002-270 FOR SAID PURPOSE. s WHEREAS, in accordance with federal regulations, the City of Miami is required to submit+an annus] Cost Allocation Plan to an agency designated 'as an "appropriate cognizant agency" which provides federal funds to the City; and WHEREAS, the Cost Allocation Plan is used as a basis for the federal government to reimburse the City for allowable indirect services provided by various City Departments to support the activities of the City's federal grant activities; and WHEREAS, the City has historically engaged the service of Maximus, Inc. to prepare the annual Cost Allocation Plan and the existing contract has expired; and Y 02- 457 JUN i i Its �+ Bl•� �� JAN -31-2002 09:25 CITY CLERKS OFFICE 305 858 1610 P.03 WHEREAS, Maximus, Inc. is currently under a statewide contract for Information Technology Consultant Services (Contract No. 973596-99-1) and it is recommended that the State Contract be used to satisfy the bid requirements for such professional services, with funds to be allocated from Account Code No. 921002-270 for the services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The engagement of Maximus, Inc., pursuant to Florida State Contrect No% 973596-;99-1, to prepare the Cost Allocation Plan relating to the-Cittls Federal Grant Programa in an amount not to exceed '$27,500 for the first year through June 13, 2000, with the option for two one (1) year renewals, with incremental increases of $3;000, subject to extensions of the 'contract with Maximus, Inc. by 'the State of Florida, with fundi therefor hereby allocated from Account Code No. 921002-270 for said services. Section 3. The execution or issuance of all documents necessary for said purpoee is hereby authorized. n1r �. L The herein authorisation is further subject to compliance wiCh"dill '�: regniremonts that may be . imposed by .the City Attorney, including bii ted to those prescribed by appiioable City Charter and Ci*`.. provisions. . 02- .457 JAN -31-2002 09:25 CITY CLERKS OFFICE 305 858 1610 P.04 Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 8th day of June , 2000. JOE CAROLLO, MAYOR In accordw a with Miami Code Seo. 2.36, since the Mayor did not (gate approvfll of Ws legislation by signing it in the designated place provided, said leglsk t:cr %v becomes effective with the elapse of ten (1 da the date of Com c: W repwft same. without the Mayor e ' i to ATTEST: Oerk WALTER J. FOEMAN CITY CLERK. * . lW ATTORNEY 452:RCL:BSS PAF14D CORRECTNESS.-& ' ar - I L If the Mayor does not sign this Resolution, it shall, becom cif the and of tea calendar days from the date it was passed sad If the Mayor vetoes this Resolution, it shall become' iemediately upon override of the veto by the City Commission. 02- 4:x'7: