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Home My WebLink AboutR-02-0449J-02-315 4/4/02 RESOLUTION NO. 02— 449 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF METRO DADE K9 GUARD DOGS SERVICES AND POLICE SERVICE DOGS, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS PURSUANT TO INVITATION FOR BIDS NO. 01-02-006R, DATED DECEMBER 3, 2001, FOR THE ACQUISITION OF POLICE SERVICE DOGS AND SUPPLEMENTAL TRAINING FOR THE DEPARTMENT OF POLICE, ON A SPOT MARKET, AS -NEEDED CONTRACT BASIS, FOR A PERIOD OF TWO YEARS, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $13,000; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.875. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids of Metro Dade K9 Guard Dogs Services and Police Service Dogs, Inc., the lowest responsive and responsible bidders pursuant to Invitation for Bids No. 01-02-006R, dated December 3, 2001, for the acquisition of police service dogs and supplemental training for the department of Police, on a spot market, as -needed contract basis, for a period of two years, with the option to renew for two additional CITY COMiUSSION MMI2IC. 6F APR ` 5 2002 $"Ohaio 02- 449 r one-year periods, in an annual amount not to exceed $13,000, are accepted, with funds allocated from the Police General Operating Budget, Account Code No. 001000.290201.6.875. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 25th day of April NUEL A. DIAZ, MA r ATTEST: P ISCILLA A. THOMPSON CITY CLERK APPROVED AS TO FORM AND CORRECTNESS:/ v JL JANDRO VIL ELLO 151:tr:LB 2002. 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 449 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission RECOMMENDATION DATE: jpR 16 232 FILE: SUBJECT: Authorizing the Provision of Police Service Dogs and Supplemental Training REFERENCES: Bid No. 01-02-006R ENCLOSURES: FISCAL IMPACT: NONE - BUDGETED ITEM It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bids of Metro Dade K9 Guard Dog Services, a Hispanic/Miami-Dade County vendor, located at 17940 S.W. 168 Street, Miami, Florida 33187, and Police Service Dogs, Inc., a Female/Miami- Dade County vendor, located at 8601 S.W. 68 Street, Miami, Florida 33143, for the provision of police service dogs and supplemental training, on a spot market, as needed. basis, for the Department of Police, for a two (2) year period with the option to extend for two (2) additional one (1) year periods, in an annual amount not to exceed $13,000. Funding is available from the Department of Police General Operating Budget, Account Code No. 001000.290201.6.875. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 01-02-006R for the provision of police service dogs and supplemental training. Five (5) invitations for bid were mailed and two (2) responses were received. Metro Dade K9 Guard Dogs Services and Police Service Dogs, Inc., submitted the two lowest responsible and responsive bids with the lowest unit price per item, on a spot market basis, as needed, and are, therefore, recommended for the award. The Police Department's service dogs are an effective law enforcement tool. The dogs are used to search buildings, perimeters, etc., for suspects who are hiding. The dog's sensitive nose allows it to locate the offender long before a human is able, making it safer for police officers. The police service dogs will be purchased on an as needed basis, to replace dogs that become disabled due to medical reasons, retirements and other emergencies. SIN CAG#eU2 02- 449 Budgetary Impact Analysis 1. Department POLICE Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Accepting bids of Metro Dade K9 Guard Dog Services and Police Service Dogs, Inc., for the provision of police service dogs and supplemental training, on a spilt market, as needed asis, for a two 2 year period with the option to extend or two additional one 1 year periods, in an annual amount not to exceed $13.000. 4. Is this item related to revenue? NO: XX YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: XX Index Code 290201 Minor Obi. Code 875 Amount $13, 000 NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferrPd frnm the fnllnurinc line itPmw ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ From $ From $ To $ 7. Any additional comments? 8. Kp r46V r (D � epartmen r/Designe Date F011 DEPARTMENT O MANAGEMENT AND BUDGET USE ONLY Verified Verified by: Transfer done by: Department of Management and Budget Budget Analyst Budget Analyst Director/Designee Date A /s o Z Date Date 02- 449 BID AWARD RECOMMENDATION FORM BID NUMBER: 01-02-006R COMMODITY/SERVICE: POLICE SERVICE DOGS AND SUPPLEMENTAL TRAINING DEPARTMENT/DIVISION: POLICE TERM OF CONTRACT: CONTRACT FOR TWO YEARS WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: Five (5) NUMBER OF BIDS RECEIVED: Two (2) METHOD OF AWARD To the two lowest responsible and responsive bidders who offer the lowest unit price per item, on a spot market basis, as needed. VENDOR(S): MINORITY/LOCATION STATUS: Metro Dade K9 Services Hispanic/Dade Police Service Does, Inc. Female/Dade THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: CONTRACT VALUE: $13,000.00 TOTAL: $13,000.00 The police service dogs are an effective law enforcement tool. The dogs are used to search buildings, perimeters, etc., for suspects who are hiding. The dogs sensitive nose allows it to locate the offender long before a human is able, making it safer for police officers. The police service dogs will be purchased on an as needed basis, to replace dogs that become disabled due to medical reasons, retirements and other emergencies. Citv of Miami ACCOUNT CODE(S): 001000.290201.6.875 DEPARTMENT APPROVAL: > Departm =OVALS, OTHER FUNDINGPPLICABLE: Management & BLXW DatLs a0 -Vein �'�� %&k -5e' o,F F"yc /a�9De 03 IptIrri'a b GET REVIEW APPROVAL -.—,OVAL: ✓G ✓E�S. >^ 10 e n ha >rector udy S. er, D' ctor TITLE: MAWARDRECOMFO M /�C "Yfo ate- t- d2 Q. 4S Svc! rf rr ewr�c� Ca�'Z1 �i 61 ��- 4 4 9 BID NUMBER: 01-02-006R COMMODITY/SERVICE: POLICE SERVICE DOGS WITH SUPPLEMENTAL TRAINING DEPARTMENT/CONTACT PERSON: POLICE - LOURDES RODRIGUEZ DIRECTORS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department(s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, submit this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract Section. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, submit separate justification memo to Purchasing. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED CONTRACT REVIEW AND ANALYSIS FORM FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Maritza Suarez Of the Bid/( APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: BIDAWARDRECOMFORM 11V130 NCIJLVIS1931 ZOOZ OZ .93J 02- 449 TABULATION OF BIDS POLICE SERVICE DOGS AND SUPPLEMENTAL TRAINING - BID NO. 01-02-006R Item No. Description 1 German Shepherd Police Service Dog with Supplemental Training 2 Belgian Malinois, Dutch Shepherd, or acceptable working breed (for narcotics only) with supplemental training 3 Belgian Malinois, Dutch Shepherd, or acceptable working breed (for bomb/explosive detection only) with supplemental training 4 Supplemental Training for dogs already owned by the Canine Unit Name, address and telephone number of Training Facility Name of the Owner of the Training Facility Prepared by Maritza Suarez, 12/6/01 Metro -Dade K9 Services 17940 SW 168 Street Miami, FL 33187 Hispanic/Dade Unit Price $ 3,250.00 /each $ 3,250.00 /each $ 3,250.00 /each $ 20.00 /hour Metro Dade K9 Services 17940 SW 168 Street Miami, FL 33187 305-378-9035 Aurelio Tony Guzman Police Service Dogs, Inc. 8601 SW 68 Street Miami, FL 33143 Female/Dade Unit Price $ 4,000.00 /each (titled) $ 3,500.00 /each (untitled) $ 3,500.00 /each $ 3,500.00 /each N/C /hour West Point K9 5801 SW 125 Avenue Miami, FL 33183 Juan Vega Approva4DepoartKent Page 1 of 1 eDj(eictor/Designee 02- 449 ON-SITE INSPECTION Bid No. 01-02-006 Police Service Dogs and Supplemental Training Date: January 29, 2002 Attendees: Lt. Warren Barnes Officer Rondal Brown Bidder: Metro -Dade K9 Services Lourdes Rodriguez Location: 17940 SW 168 Street Glenn Marcos (Purchasing) Miami, Florida 33187 Maritza Suarez (Purchasing) Checklist Specifications for Training Facility YES NO 1. Shall be located in Miami -Dade County ® ❑ 2. U.S.P.C.A. agility equipment a. Boxes for box training and agility equipment ® ❑ aligned and spaced in a manner consistent with U.S.P.C.A. standards b. Box field layout area of 100' x 100' consistent ® ❑ with U.S.P.C.A. standards c. Article search training area of 30' x 30' ® ❑ consistent with U.S.P.C.A. standards d. Obedience training area of 100' x 100' ® ❑ consistent with U.S.P.C.A. standards e. An area with a run at least 60 yards long for bite ® ❑ and aggression training consistent with U.S.P.C.A. standards f. Narcotics training equipment - Comments: (Not objectively measurable)- However, Metro -Dade K9 Services had three automobiles and a house with hidden compartments for narcotics training of police service dogs. 3. Training Staff to assist in training - Comments: (Not objectively measurable)- Part of staff was Tony Guzman and approximately three other individuals. Additional Comments: At the first site visit bidder did not have a chain on both sides as required by U.S.P.C.A. requirements It is recommended that bidder add the chains to the six-foot "A -Frame". A -follow- up site visit will be required to inspect bidder's compliance with our recommendations. Prepared by: C <s As t ector of urchasing 02- 449 2nd ON-SITE INSPECTION Bid No. 01-02-006 Police Service Dogs and Supplemental Training Date: February 15, 2002 Attendees: Lourdes Rodriguez Glenn Marcos (Purchasing) Bidder. Metro -Dade K9 Services Location: 17940 SW 168 Street Miami, Florida 33187 Comments: The second on-site inspection revealed that the bidder complied with the U.S.P.C.A. requirements by installing the chain on both sides to the six-foot "A'Frame". Prepared by: C- ssis t Direc r of Purchasing 02- 449 ON-SITE INSPECTION Bid No. 01-02-006 Police Service Dogs and Supplemental Training Date: January 29, 2002 Bidder: Police Service Dogs Location: West Point K9 .5801 SW 125 Avenue Miami, Florida 33183 Attendees: Officer Kenneth Dinter Officer Rondal Brown Lourdes Rodriguez Glenn Marcos (Purchasing) Maritza Suarez (Purchasing) Checklist Specifications for Training Facility YES NO 1. Shall be located in Miami -Dade County ® ❑ 2. U.S.P.C.A. agility equipment a. Boxes for box training and agility equipment ® ❑ aligned and spaced in a manner consistent with U.S.P.C.A. standards b. Box field layout area of 100' x 100' consistent ® ❑ with U.S.P.C.A. standards c. Article search training area of 30' x 30' ® ❑ consistent with U.S.P.C.A. standards d. Obedience training area of 100' x 100' ® ❑ consistent with U.S.P.C.A. standards e. An area with a run at least 60 yards long for bite ® ❑ and aggression training consistent with U.S.P.C.A. standards f. Narcotics training equipment - Comments: (Not objectively measurable)- However, Police Service Dogs had a scratch box and other training equipment (i.e narcotics, toys, etc.) for narcotics training of police service dogs. 3. Training Staff to assist in training - Comments: (Not objectively measurable)- Part of staff was Lazaro Cabrera and approximately two other individuals. Additional Comments: At the first site visit bidder did not have a chain on both sides and a catch platform as required by U.S.P.C.A. requirements. It is recommended that bidder add the missing components to the our recommendations. Prepared by: tO st irectr f Purchasing 02.9 2i° ON-SITE INSPECTION Bid No. 01-02-006 Police Service Dogs and Supplemental Training Date: February 15, 2002 Attendees: Lourdes Rodriguez Glenn Marcos (Purchasing) Bidder: Police Service Dogs Location: 5801 SW 125 Avenue Miami, Florida 33183 Comments: The second on-site inspection revealed that the bidder complied with the U.S.P.C.A. requirements by installing the chain on both sides and the catch platform to the six-foot "A Frame". Prepared by: *� As 'stant ector o Purchasing ®2-„ 449 TOM WPM -MIR WIN* d, DID M: POLICE SERVICE.. -DOGS & SUPPLEMENTAL.IRAINING BID NO: 01-02-006 DATE RID(S) OPENED: DECEMBER 3, 2001 TIME 11:00 a.m. 8-12DER TOTAL BID AMOUNT- BID BOND (ER) CASHIER'S CHECK METRO DADE K-9 SERVICES See attached id '0 POLICE SERVOCE DOGS, INC. I ++ ��i� n e ch was which etas se vileo ly one Cupy UT to Procurement All i received timely es of the above 0�)On!nq Tle CM 4 ttr- ^. Mer rs suMfulued In response to figs are hereb relected as lute," 11cltciffon, Ll eA ZIw Iw an beWf of .,aceivimg E-UROJASING DEURTMENT on (city Depaumm) �. 449 bid