HomeMy WebLinkAboutR-02-0414J-02-286
3/26/02
RESOLUTION NO. 0 2_ 414
A RESOLUTION OF THE MIAMI CITY COMMISSION,
BY A FOURTH -FIFTHS (4/5Txs) AFFIRMATIVE
VOTE, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF AN
EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES,
ISSUING PURCHASE ORDER NO. 219426 AND
ACCEPTING THE INFORMAL BID OF SAXON
BUSINESS, INC., DATED SEPTEMBER 4, 2001,
FOR THE PROCUREMENT OF AN ENGINEERING
COPIER/SCANNER/PRINTER FOR THE DEPARTMENT
OF PUBLIC WORKS, IN AN AMOUNT NOT TO
EXCEED $26,975; ALLOCATING FUNDS FROM THE
FY'2001 PUBLIC WORKS OPERATING BUDGET,
ACCOUNT CODE NO. 001000.310501.6.840.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a fourth -fifths (4/5th,) affirmative vote
of the City Commission, the City Manager's finding of an
emergency, waiving the requirements for competitive sealed
bidding procedures, issuing Purchase Order No. 219426 and
accepting the informal bid of Saxon Business, Inc., dated
September 4, 2001, for the procurement of an engineering
CITY COMMSSION
MEE"f i�G 6F
ARS' 1 S 2da2
acsea alwn No.
02- 414
copier/scanner/printer for the Department of Public Works, in an
amount not to exceed $26,975, is ratified, approved and
confirmed, with funds allocated from the FY'2001 Public Works
Operating Budget, Account Code No. 001000.310501.6.840.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 18th day of April , 2002.
ANUEL A. DIAZ, M R
ATTEST:
PRISCILLA A. THCfMPSON
CITY CLERK
APPROVE
,De,Q/TVFORM CORRECTNESS :)t/
OANDRO VILARELLO
Y ATTORNEY
W6128:tr:LB
1 If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 2
02- 414
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and DATE:
Members of the City Commission SUBJECT:
FROM: REFERENCES:
S nez
City Manager ENCLOSURES:
RECOMMENDATION
APR - 1 2,502 FILE:
Emergency Purchase -
Engineering Copier/Scanner/Printer
It is respectfully recommended that the City Commission adopt the attached Resolution
ratifying, approving and confirming the City Manager's written finding that a valid
emergency exists concerning the condition of the large format engineering copier and
waiving formal competitive bidding procedures and authorizing the City Manager to
accept the bid of Saxon Business Systems, Inc., as the lowest responsive and responsible
bid in the amount of $26,975 and to issue a purchase order to Saxon Business Systems,
Inc. for said purpose.
I.�I
MCCIT61100M
The large -format engineering copier in the Public Works Department is at the end of its
useful life and is in dire need of replacement. This copier is essential in the production of
plans for Public Works projects.
The Purchasing Department has undergone a competitive bid process and selected Saxon
Business Systems as the lowest bidder for this equipment.
Since time is of the essence and a delay in the replacement of this equipment would
consequently delay all Public Works projects, an EMERGENCY exists to replace the
copier, justifying the purchase of an engineering copier/scanner/printer by informal bids.
3 V•1- 94 90
CAG/FKR/JHJ/JRA/LJH/mm
�lu�at 3i�by
Copier Purchase - Survey Section 02- 414
City of iami PURCHAtiS IM 'R NO:
2 ,
..19422
� thls number on all packtges, involves and shippirtp papers
PURCHASE RD .
�`-
.� i t
Department sutg Page No: I Order Date: Bid/Contract: No:
P. O. Box 330708 Miami, Floridaid3�t3�1233.0708 1 9/28/01 EMERGE;`�C Y. #00-01 •-231
(305) 416-19 00) . J `07f
2: 36
i i L 1"i Buyer:
Category Number Telephone No.... Sara Gonzalez, CPPB
td 535 IH[ EI7� d2i"�f� A' PUBLIC WORKS - ADMINISTRATI%- 1
MIAMI RIVERSIDE CENTER
SAXON BUSINESS SYSTEMS Ii+'C 444 SW 2ND AVENUE STH FLOOD
ATTU FLORIO ABBATE �.. }MIAMI, FL 33130
14025 INW 60 AVENUE
MIMAI LAKES FL 33014
City of Miami Accounting Division / Accounts Payable
Department of Finance /Accts. Payable
P.O. Box 330708
Miami, Florida 33233-0708
Department
Contact Person
Telephone No:
Requisition No:
PUBLIC WORKS - ADMINISTRATI0,1
MIAMI RIVERSIDE CENTER
Y. SMITH
305-416-1203
PWK-1-43977
Item#
Commodity
Code#
Description
Oty
Unit
Unit Price
Extended Price
600-72
BID #00-01-231 "EMERGENY PO"
1
EA
-26475.00
26475.E0
TO PURCHASE ONE RICOH 7030D
_
RICOH WIDE FORMAT ENGINEERING
COPIER/PRINTER/SCAfN-ER FOR SURVEY
SECTION.
MAt,!UFACTURER STANDARD WARRA".ITY:
90 DAYS, FARTS/LABOR
DELIVERY: 30 DAYS ARPO
;�I)TE: SERVICE AGREEMENT: $5�t!MI?�J1'}I
LASE FEE PLUS $.06/LIWE-AR, FOOT.
44-35
HANDLII;G, TEA..SPORTATION. DELI pq
1
`500.0(1
500.00
INSTALLA110N VIP TRAINIH3
EMFRGEt.CY - APPROVED BY THE CITY
MAHAGER AND THE: STATE UVERSIGHT
BOARD
TOTAL:
26975.00
Tax ID or S/S No:
Account Code Number(s)
Requestion
Department use only
592560595
001000.310501.6.840 226975.00
Action
Date
Amount
BallRemarks
Entity Type:
.
C
Terms:
(Pe -W pep - Discount)
-
t,F-T30
F.O.B. SMNAnON
er
chase OrdNo:
n"^�
219426
Delivery Date
i Date J ovel
C I FM -C 506 Rev. 7/97
REGUESTMG DEPARTMENT 02- 414
Carlos A. Gimenez
City Manager
ohn H. Jac;on,�D4irector
Public Works Department
MEMORANDWO
September 24, 2001
EMERGENCY FINDING
Purchase of Engineering
Copier/Scanner/Printer for
Public Works Department .
The large -format engineering copier in the Public Works Department is at the end of its
useful life and is in dire need of replacement. This copier is essential in the production of
plans for Public Works projects.
The Purchasing Department has undergone a competitive bid process and selected Saxon
Business System as the lowest bidder for this equipment.
Since time is of the essence and a delay in the replacement of this equipment would
consequently delay all Public Works projects, it is respectfully requested that you
approve this finding of an emergency to acquire this Copier/Scanner/Printer for an
amount not to exceed $31,000. Funds are available from FY'01 Public Works
Department Operating Budget, Account No. 001000.310501.6.840.
This action will be ratified at the next available Commission meeting.
Please. indicate your approval by signing below.
APPROVED Date
Linda M. Haskins, Director
Budget Department
e4Qe0000'
APPROVED Date
ez
City Manager
KR/HB/mm
c: Yvette Smith
Hector Badia
Copier -Engineering
Q2- 414