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Home My WebLink AboutR-02-0413J-02-285 3/26/02 RESOLUTION NO. 02- 413 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOURTH -FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, ISSUING PURCHASE ORDER NO. 229162 AND ACCEPTING THE INFORMAL BID OF JUAN C. VIGUERAS, DATED MARCH 4, 2002, FOR REBUILDING SIDEWALKS IN THE CIVIC CENTER AREA, IN AN AMOUNT NOT TO EXCEED $5,500; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENT PROJECT NO. 341182, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCES, AS AMENDED. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive bidding procedures Issuing Purchase Order No. 229162 and accepting the informal bid of Juan C. Vigueras, dated March 4, 2002, for rebuilding sidewalks in the Civic Center area, in an amount not to exceed $5,500, is ratified, approved and confirmed, with CITYcOISSION V0= NGCW APP 1 S3 2002 ion 02-_413-&1, funds allocated from Capital Improvement Project No. 341182, as appropriated by the Annual Appropriations and Capital Improvements Ordinances, as amended. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 18th day of April ATTEST: PRISCILLA A. THOMP ON CITY CLERK APPROVE S 0 0 ND CORRECTNESS:t DRO VILARELLO ATTORNEY W6127:tr:LB 2002. /`1ANUEL A. DIAZ, AYOR 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 413 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 27 TO: The Honorable Mayor and DATE : APR _ � FILE Members of the City Commission SUBJECT: Emergency Project - Sidewalk Rebuilding in the Civic Center Area FROM: REFERENCES: im nez City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's written finding that a valid Emergency exists concerning the condition of the sidewalks in the Civic Center area and waiving formal competitive bidding procedures and authorizing the City Manager to accept the bid of Juan C. Vigueras in the amount of $5,500 total bid, and to issue a purchase order to Juan C. Vigueras for said purpose. BACKGROUND Pursuant to Resolution No. 01-59, adopted by the City Commission on January 25, 2001, Florida Power and Light is installing an underground street lighting system for the Civic Center area. The restoration of the sidewalks is the responsibility of the City of Miami. Removal of existing light poles was done in an expeditious manner, and restoration and replacement of the sidewalk flags (slabs) needed to be done timely to avoid leaving potentially hazardous trip and fall areas. FPL had a restoration subcontractor working in the area during their installation in the various locations. It is expedient and beneficial to the City for restoration coordination and safety perspective to have the sidewalk flags replaced at the same time when FPL was working. The final cost of the sidewalk rebuilding is $5,500. CA G/F�KR/b1JRA/Evinin A/ '0 Civic Center Sidewalk Rebuilding 02— 413 INTER -OFFICE NIENIORANDUM Carlos A. Gimenez City Manager John H. Jack on, Director _ Public Works Department %�V `t81,9'02 CITY MANAGERS OFFICE FebruarA r Al4 AM 1Q _,51 EMERGENCY FINDING: Issue Purchase Order for Sidewalk Restoration -Civic Center Overhead Pole Removal Resolution No. 01-59 Pursuant to Resolution No. 01-59, adopted by the City Commission on January 25, 2001, Florida Power and Light is installing an underground street lighting system for the Civic Center area. Attached is copy of the aforesaid resolution. The restoration of the sidewalks is the responsibility of the City of Miami. Removal of existing light poles was done in an expeditious manner, and restoration and replacement of the sidewalk flags (slabs) needed to be done timely to avoid leaving potentially hazardous trip and fall areas. FPL had a restoration subcontractor working in the area during their installation in the various locations. It is expedient and beneficial to the City for restoration coordination and safety perspective to have the sidewalk flags replaced at the same time when FPL was working. The Emergency Finding is to authorize Juan C. Vigueras to replace current sidewalk flags (slabs) in the amount of $6,300.00 in order to avoid having open sidewalk areas. Funding for this work is available from Capital Improvement Fund -Rebuild Sidewalks and Streets, Account Code 341182.319301.6.860 -Construction in Progress. This memorandum is to request your approval of the Emergency Finding to issue a purchase order to the contractor, Juan C. Vigueras, for the replacement of the sidewalk flags. This Emergency ratification. FKR/rjf Finding will be placed on the next available City Commission agenda for APPROVED: r Linda M. Haskins, Director Management & Budget Dept. 7 DATE: PROVED: DATE: � ° r' C CityManager CAMy DocumentsNDWG-EMRGCY CIVIC CENTER POLES.doc 02- 413 J -X4.1-19 � :••:;:.. .; _ .. .. . 12r27r00 59 :RESOLUTION -'NO. A RESOLUTION OF 'THE'r`MIAMI CITY COMMISSION ACCEPTING THE PROPOSAL OF FLORIDA POWER & 'LIGHT `COMPANY • FOR ;`*THE DESIGN, " 'INSTALLATION, AND MAINTENANCE OF AN UNDERGROUND STREET LIGHTING SYSTEM AND ELECTRICAL SERVICES IN THE CIVIC CENTER AREA IN. MIAMI, FLORIDA, AS DESCRIBED IN "EXHIBIT A" ATTACHED, IN AN AMOUNT . NOT . TO EXCEED .$248,000., AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, .IN A_FORM.-ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID SERVICES; ALLOCATING FUNDS FROM PROJECT NO. 311016, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES. WHEREAS, because of its age, the City -owned street lighting system in the Civic Center area continues to cause maintenance problems and existing. lights are inoperable and beyond repair; and WHEREAS, the installation of a new underground street lighting system would greatly enhance the appearance of the area and also provide safety and security; and WHEREAS, the City of Miami will remove of all existing street light poles and restore the public right-of-way affected by the removal and will replace or restore sidewalks, sod, curb 'ATTACRIRIENT (� I i CONTAINED 02- 41 and gutter sections and any street paving _ affected by the construction project; and WHEREAS, the City Manager - and ---the Director of the Department ..,of.:. Public .,Works. recommend.:- acceptance:,i:of :the proposal from Florida :'-P.,owe� ;&. bight Company. for. the; -design, installation, and maintenance .of -.an underground street .3=ighting---,system and electrical-serviceg-° for said•lighting; and WHEREAS, funds are available 'from Praect ` 312016, Project No. 311016, -as appropriated by -the :Annual- Appropriations and Capital Improvement Projects Ordinances; NOW, THEREFORE, BE -IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI FLORIDA: Section 1. The recitals and, findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this section. Section 2. The proposal of Florida Power & Light Company for the design, installation, and maintenance of the City -owned underground street lighting system and electrical services in the Civic Center area in Miami, Florida, as described in "Exhibit All attached, in an amount not to exceed $248,000, is accepted, with funds allocated from Project No. 311016, as appropriated by the Annual Appropriations and Capital Improvement Projects Ordinances. Page 2 of 3� 02- 41.3 Section 3. The City Manager is heresy authorizedY to execute an agreement, in a form acceptable to the City attorney, for said services. Section 4. This _ Resolution. ..shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND . ADOPTED thi s . .2 5th : • •day _:of . . January .2001- JOE 2001.. JOE CAROLLO, MAYOR in accordance vAth Adam+ Code Sec. 2-36, since the Mayor did not irKk0e epprovl of this teg Wton by signing it in the designatr rJ ed place . Sad iegist bon now becomes effecWe with the e4spsso of tan (10) da regarding same, wittwut the Mayor eocGMW CWrk J. ATTEST: WALTER J. FOEMAN CITY CLEW AS ,'416' FORM AND CORRECTNESS EDW VILARELLO ATTORNEY W4960:LB li The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 02- 413 �7 N.w. CD e 7I ro PI �'II►�0,� � !��I%/fig , �I � l �. t �r•�v aw .,... I Lawrrowon: whets Vendor teras+ Axce,r:ts psyab►s Cenertr vunA"i g beet. Mnk Repyesang Doot OotdMMrod Reot h—o rtaoord• 02— 413 City of Miami PURCHASE dADI NO: 229162 ' = PURCHASE ORDER show this nwil W as all peckwiflia, Uvolon and Shipping pe f ' • t OepaMrent of Purchasing Page NO: Order Date. BkUCOMrW: No: AIV P. 0.13ox 3307021 MWanli. Fbida 33233-07013 1 2/13/02 EMERSENCY (305► 418.190011922 FAX (30) 416-1925 Buyer: Ca rlber TOlephoneNo. Sara Gonzalez. CF -PB H 73 786-242-2,749 :ff3 PUBLIC WORKS - ADMINISTRATION MIAMI RIVERSIDE CENTER JUAN C VIGUERAS 444 SSI 21JD AVE.".UE 3TH FLOOR ATTN MIAMI, FL 3.3:30 li?9`• SW 187 T-:RRACE MIA1011 FL. 33277 City of Mums Accounling Divisipyi / ounta ttab A d� a 1 Ls Department of Frtance / c C LS . P.O. Box 3W708 { Miami, Florida 33233.0708 Depatimert Contact Person Teteohone No: RMuiWion No: ---PUBLIC WORKS - ADMINIS RA IO."I j MIAMI RIVERSIDE CENTER L. PILkRE .105-416-1203 PWK-c-46365 e I•em# Commodity Coders Descrioticr CfY Unit r Price Extended PriCe U rt - rrce ( 913-9-2 FOR PAYMENT OF SIDE WALKS � 1 I 6300.00i• 6300.00 I RESTORATION ,N CIVIC CENTER AREA RESTORATION OF SIDEWALXS - WORK I ` COMPLETED I I i 1 (( 1 EMERGENCY - AP"r•ROVED BY THE CTT`l � I MANAuEF' ON FEBRUARY 4, 2002 i IINDEMNIF LCAT ION: PROF•OSER SHALL PAY ON BEHALF OF, I INDEMNIFY AMD SAVE CITY AND ITS OFFICIALS HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES. LOSSES, AND CAUSES OF ACTION. WHICH MAY ARISE OUT OF FROPOSER'S PERFORMANCE UNDER THE PROVISIONS OF THE CONTRACT, INCLUDING ALL ACTS OR OMISSIONS TO ACT ON THE FART OF I PROP73FR. I`rLUDI>ry ANY PERSO`� , PERFORMING UNDER THIS CONTRACT Fok j OR ON PROPOSER'S BEHALF. PROVIDED. THAT ANY SUCH CLAIi"S, LIABILITIES, I LOSSES AND CAUSES OF SUCH ACTION ARC i NOT ATTRIBUTABLE TO THE NESLIGENtuE 'rax ID or S!5 No 592-40-7046 XXX XXXXXXXXX XXXXXXXXXXXX XXXXXXXX XNX vendor Instructions X X77(��(XxXX XxXXXXXxxxXXXX xX X 1. Florida Tax Exempt ID *2308v?s038G-S4c. XXXXXX End T Entry Ya X•X XX XXXX 2. Invoices. Direct Invoicas in Duplicate to the address sf+own X� ' x XXXX X XXXX XX�XXXXXXxXxX XXXXXXXXXx above �Terms: M�"� O1►"t) XXXXX 3_ 7 X XX XXxXXXXX7(XXXXX XXXXXXX IX( �XX Terms and conditions set tont cn our Bid or Quotation ora the reverse side hereof or incormved heroin refire. 9 XXXXXXXXXX became a pan of this order XX XXX "XXXX It•�Er3o xX X�X XX x •the" Order No: X x Xxx 1 e1 �x� xxxxxxx7x�xXX'�' X xxxxxxx XX F.O.B. DESTINATION Unless Otherwise Stxcif+sd 916 XXX �Xx�;xxXX� x 100 x x /♦l� A00" t—�Iivery Fate XX x X XXX X � `.Ly�— I XXXXX City of Miami Date Approved l �. t �r•�v aw .,... I Lawrrowon: whets Vendor teras+ Axce,r:ts psyab►s Cenertr vunA"i g beet. Mnk Repyesang Doot OotdMMrod Reot h—o rtaoord• 02— 413 City of Miami PURCHASE ORDER •� •! " �i Depart-nent of Purehasirp •,� , .� P. 0. Box 330708 Miami. Fiorlda 33233.0708 (3051416.19=1922 FAX (305'1 4`16-1925 category Numoer Te190hone No. H ( 38273 766-242-2749 JUAN C VIGUERAS ATTN 12T95 SW 187 TERRACE MIAMT FL 33177 PURCHASE ORDER NO: 229162 show this natter on all pac , invoione and shipping t W. page No: I Order Oats: awcontraa: No. 2 2/13/02 EMERGENCY "e r: Sara Gonzalez, CPP$ PUBLIC WORKS - ADMINISTRATION MIAMI RIVEkSIDE CENTER 444 SW 2ND AVENUE STH FLOOR MIAMI, FL 33130 City of Miami Arcovniing Division / Arets Payabia Department of Finance / A L zr t s. Payable P.O. Box 330708 Miami. Florida 33233-0708 Depa:iment Contact Person Tetepnore No: I Requisition No: P!,UBLTIC WORKA - ADMI`dISTRATI i MIAMI RIVERSIDE CENTER L. r'1Ekkf: 3():-416-1203 VWK-4-46365 i 'terns CQrnirty Coaee j Oescrot�cr Ory Unit Unit Pnce Extended Price OR MISCONDUCT OF THE CITY AND, FROM AND AGAINST ANY ORDERS, JUDGEMENTS 1 OR DECREES WHICH IMAY BE ENTERED AND WHICH MAY RESULT FROM THIS CONTRACT. UNLESS ATTRIBUTABLE TO 7HE NEGLIGSNCE OR MISCONDUCT OF CITY, AND FROM AND AGAIWST AL1.- I COSTS. ATTORNEYS' FEES, EXPENSES AND 04PILITIE5 !NCURRED IN THE 0EFEti5E QF 4tiY SUCH CLAIM? OR ,THF INVESTIGATION THEREOF. Tax 10 or SIS No 592-40-5046 Entity TV --)e Teens: (Pool.. psynient 01wownti) NET30. rcna w Order No: .29162 Delivery Date C i 19WPC SM Rol. ?N7 T0TA*.. 01stribution: llrhga Vendor Green ncoowrs Payabis I � I I 5300.0^ Vendor1"trimoons I. Fkwk1d Tax Exetttpt 10 M24-06-33O3l0-Su. 2. ln"'CeS Direct InVOC&S im OUPIiCS16.0 Me address Shown above 3 Terms and oondit:Ons set forth in our Bid or avotat:or on tre reveres sips hereof or incorporated hereln by reforsnoe become a part of this oroer. F.O.B. DESTINATION Untass Otherwise Speomo i 7 c 1... 02„ ity Of mi Osie Approved DOW. PRIL A n9 DW.Gesdsnrod Recemnq record. 02- 413 JOHN H. JACKSON, P.E. Director March 5, 2002 Mr. Juan C. Vigueras 12995 SW 187 Terrace Miami, FL 33177 CZt#g of �t�ntt F� QTY OF,y LOV :AT C I Cpy �O� RE: CITY OF MIAMI P.O. NO. 229162 FOR PAYMENT OF SIDEWALK (CONCRETE FLAGS) RESTORATION WORK IN CMC CENTER; AGREEMENT FROM 3-4-02 MEETING AT PUBLIC WORKS DEPARTMENT Dear Mr. Vigueras: CARLOS A. GIMENEZ City Manager The purpose of this letter is to confirm an agreement for payment for concrete sidewalk (flags) restoration work in the right-of-way in the Civic Center. You had invoiced the City for the amount of $6300.00 for this restoration work and, subsequently, the City issued you Purchase Order No. 229162, dated 2-13-02. The invoice listed 18 slabs of concrete work. After reviewing the on-site work, there were questions raised by this office on the price of the work billed and the quality of the finished work. I had photos taken of the locations and requested that we meet to resolve questions regarding the work. On Monday, March 4, 2002, you met in Public Works' office to discuss the work and the City's payment for the work. In attendance at this meeting were: yourself and a representative of Vigueras, and Albert Dominguez, Scott Pritchard and myself representing the City of Miami. David Hernandez was part of the meeting by phone conference call. It was determined that an authorization for restoration work was given by David Hernandez without the benefit of actual cost of work quoted by yourself. The work was done. Subsequently, the billing was given to David Hernandez, which was reduced by 50% due by the City to the amount of $6300.00. According to City standards, the work was found to be deficient; however, admittedly, you were not advised of what the minimum City standards were. After much discussion, it was mutually agreed that the City would pay you, Juan C. Figueras, $5500.00 for the work done, which you accepted. 02-- 413 CAMs Docu99&9Wi% 3A Wgii444 S.W. 2nd Avenue/Miami, Florida 33130/(305)416-1200/Fax:416-2153 ai ing ress: P.O. Box 330708 Miami, Florida 33233-0708 Mr. Juan C. Vigueras PAYMENT OF SIDEWALK RESTORATION WORK March 5, 2002 Page two I advised you that since we had cut a check for $6300.00, that this check would be voided and a new check in the amount of $5500.00 be issued and be available for pickup on Monday, March 11, 2002. Attached is a hand written copy stating the agreed amount. This statement was given to you at the meeting. Advise if you have any further questions on this matter. Sincerely, '. - Z'/ John H. Jackso , P. E. Director Attachment: Statement JHJ/df c: Albert. Dominguez, Public Works Department David Hernandez, Public Works Department Scott Pritchard, Public Works Department Yvette Smith, Public Works Department CAMy Dw mentsUM-JUAN VIGUERAS.doc 02- 413