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Home My WebLink AboutR-02-0412J-02-258 3/26/02 020— 4 12 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOURTH -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, ISSUING A PURCHASE ORDER AND ACCEPTING THE INFORMAL BID OF CONDO ELECTRIC, INC., DATED JUNE 20, 2000, FOR EQUIPMENT REPAIRS AT FOUR CITY OF MIAMI STORM WATER PUMP STATIONS, IN AN AMOUNT NOT TO EXCEED $35,415; ALLOCATING FUNDS FROM THE STORM WATER UTILITY TRUST FUND, ACCOUNT CODE NO. 001000.311002.6.670. BE IT RESOLVED- BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. By a four-fifths (4/5th,) affirmative vote of the City Commission, the City Managers' finding of an emergency, waiving the requirements for competitive sealed bidding procedures, issuing a Purchase Order and accepting the informal bid of Condo Electric, Inc., dated June 20, 2000, for equipment repairs at four City of Miami storm water pump stations, in an amount not to exceed $35,415, is ratified, approved and CITY CONWASION MEETC 6g AFP 1 S 2002 iiesolunon No. 02- 412 confirmed, with funds allocated from the Storm Water Utility Trust Fund, Account Code No. 001000.311002.6.670. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 18th day of April , 2002. ATTEST: PRISCILLA A. THOMPSON CITY CLERK Y ATTORNEY W6103:tr:LB S S t, NUEL A. DIAZ, MAY 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 412 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Memberst ity Commission CIm ez City a RECOMMENDATION 26 DATE :Ap _ ( 1 i FILE: SUBJECT: Emergency Project — Equipment Repairs at the Storm Water Pump Stations REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's written finding that a valid emergency exists concerning the condition of the equipment at the Storm Water Pump Stations and waiving formal competitive bidding procedures and authorizing the City Manager to accept the bid of Condo Electric, Inc. as the lowest responsive and responsible bid in the amount of $35,415 Total Bid and to issue a purchase order to Condo Electric, Inc. for said purpose. BACKGROUND Because of the severe flooding at locations citywide, there is an extraordinary need to maintain the equipment at the four City of Miami storm water pump stations in good working order. Based on the condition of the equipment, repairs are necessary at the City's four (4) pump stations. An EMERGENCY exists at these pump stations justifying the selection of a contractor by informal bids since the operation of the pump stations is of critical importance to protect the safety, health and welfare of the citizens of the City. L I , /6Ld CAG KR/ H MRA/LJH/ee �vj,L 3jMloy informalpackageCONDO.doc 02- 412 CITY OF MiAM!, D=. INTER -OFFICE MEMORANDUM �i-i=iLc GJ DCT ! i PM 1 4-4 Carlos A. Gimenez DA7_= September 27, 2000 FiLE City Manager 9T..,ohn H. Jac on rector Public Works Department Z -_j==- Storm Sewer Pump Station _ Invoices, PO# 290281 Emergency Declaration Please. reference the attached Emergency Declaration approved March 30, 2000 concerning the operation of the City's Storm Sewer Pump Stations. Condo Electric, Inc. was contracted to perform equipment repairs at the City's four (4) pump stations. The costs of these repairs were originally estimated to be less than $10,000. When the repair work began, it was found that the condition of the equipment was much worse than expected. An additional $25,416 is needed to complete the repairs. Since the operation of the pump stations are of critical importance to protect the safety, health and welfare of the citizens of the City, and time is of the essence, PO#290281 should be increased by $25,416 for a total amount of $35,415 to cover the additional work. Please indicate your decision by signing below. APPROVED: �� O" F�/JHJ/LJH/HB/gc c: Yvette Smith Hector Badia City Manager 02- 412 MIAMI RIVER'Sil-DE CEWTR Iterill Commodity Description Code# City of Miami Accounting Divisi?A1,A aql Department of Finance P.O. Box 330708 Miami, Florida 33233-0708 Contact Person Telephone No: Requisition No: Y. Sill'TH I EMERCEoNly REPAIRS IF!" ELECTRII; Tax ID or SIS No: Entity Type: Terms: MOW pay nettt Discount) T30 Pumhaise Order No: 290281 lelivery Date MOTfIRS AND P1111PS. AS WEE AJ) IN AfX-11R1)4%l:1-- WITH C11Y OF RID 3010"ki-012-05 (o "I, - - 0 f: 1: 0`1 ROW 1) BY TW: C M A 1, 1A 9 -E R XIKIDEMNIFICAT ItUi: PROF'OSEP SttALL VAf 011-1 t;CV4111-F ilf INDEMAil'. NN11 'i -AV'-: C1 1.1' 1 AlIrl AMD ALI. CLAIMVI, 1. 0 ':) S E S AND CAOSt"..t; 01- OW -TION, AfWir: WJT OF P E f ,'F Of-* , PIANC1. tMIDER Ilif: PE-WAISJUN-.; iJ4 THi- CIWITRAl'T, fi41:1-1JDLNl*-- ALL Ai: F;, Q.,. (11415S1011"I" TO ON 311E PART Of PROPLI'V2, "Wy PE*F5#3i%.' FERr-11P*l`-11W37 01,11%FR THIS CONTPA(l Ftlk ppO1031::1:' - r) T31-HA!'r, PP0k1Ef,::j' TBAT AMS i 5k)CH 1l)!3 -(;ES AMD NOT AT TO THE HEGUL113)17t-f-':.' Cfty I Unit I Unit Price I Extended Price �Iiojoc Am 7- W1 '00 s� X31 City of &-..AMi PURCHASE OFIC NO: 290291 A Tq PURCHASE ORDER enj. fol,1190 show' this number on all packfibes, Invoices and shipping papers (oh'.100 . Department of Purchasing Page NO: I Order Date: Bid/Contract: No: . P. O. Box 330708 Miami, Florida 33233-o7os i 0P/20 3, 3a (306) 416-1900/i 922 FAX (305) 416-1925 0 P- D V -k ZA C f, 416 ;A t f Buyer. Category Number Telephone No. 1:5f -15 7.01 ti 31012P1111,1ESTRAT -305--s?l -C-101) WO.WA CON .� F-.*jVLF,1f;I1LoE 1:04TEP CONDO ELECTRIC MOTOR REPAIR 444 93W 2ND AV1.7Nl1'- (111i 11.001R. ATTN HECTOR GOMEAZ 111TA111, FL 1:;t? 16L3 EAST 10 C01JRT1 HIALEAH FL 3,3901.1 MIAMI RIVER'Sil-DE CEWTR Iterill Commodity Description Code# City of Miami Accounting Divisi?A1,A aql Department of Finance P.O. Box 330708 Miami, Florida 33233-0708 Contact Person Telephone No: Requisition No: Y. Sill'TH I EMERCEoNly REPAIRS IF!" ELECTRII; Tax ID or SIS No: Entity Type: Terms: MOW pay nettt Discount) T30 Pumhaise Order No: 290281 lelivery Date MOTfIRS AND P1111PS. AS WEE AJ) IN AfX-11R1)4%l:1-- WITH C11Y OF RID 3010"ki-012-05 (o "I, - - 0 f: 1: 0`1 ROW 1) BY TW: C M A 1, 1A 9 -E R XIKIDEMNIFICAT ItUi: PROF'OSEP SttALL VAf 011-1 t;CV4111-F ilf INDEMAil'. NN11 'i -AV'-: C1 1.1' 1 AlIrl AMD ALI. CLAIMVI, 1. 0 ':) S E S AND CAOSt"..t; 01- OW -TION, AfWir: WJT OF P E f ,'F Of-* , PIANC1. tMIDER Ilif: PE-WAISJUN-.; iJ4 THi- CIWITRAl'T, fi41:1-1JDLNl*-- ALL Ai: F;, Q.,. (11415S1011"I" TO ON 311E PART Of PROPLI'V2, "Wy PE*F5#3i%.' FERr-11P*l`-11W37 01,11%FR THIS CONTPA(l Ftlk ppO1031::1:' - r) T31-HA!'r, PP0k1Ef,::j' TBAT AMS i 5k)CH 1l)!3 -(;ES AMD NOT AT TO THE HEGUL113)17t-f-':.' Cfty I Unit I Unit Price I Extended Price �Iiojoc Am 7- W1 '00 s� X31 i42,4W // 2- A Tq S -n 17 q fol,1190 5-,) q -3� (oh'.100 10 -3 36- 14, -j Payment Authorization partial Shipments: For each partial Final Shipmerrit: This original Must be ��C,'47 on at On pap shuM tw soplit! " ant! subonithul to Accounts Payable == to Accounts Payable with with h v g "Sip WNW. invoice or, - -sip . . InvoicarVaddW Sip #._ InvoicalPacking UP k OW submitted to Accts. Prpbk_ Date SuWrdW to Accts Payable Pa" Payment Final Payment Okay to Ply By. Okay to Ply By: TRW- jft� F.O.B. DESTINATION Unless Otherwise specified City of Miami Date Approved RECEIVING RECORD 02- 412 Am 7- // 2- A Tq A-7 q it 7i a 7 -3 3, 3a 3 0 P- D V -k ZA C f, 416 ;A t f 1:5f -15 7.01 Tj 36- 14, -j Payment Authorization partial Shipments: For each partial Final Shipmerrit: This original Must be ��C,'47 on at On pap shuM tw soplit! " ant! subonithul to Accounts Payable == to Accounts Payable with with h v g "Sip WNW. invoice or, - -sip . . InvoicarVaddW Sip #._ InvoicalPacking UP k OW submitted to Accts. Prpbk_ Date SuWrdW to Accts Payable Pa" Payment Final Payment Okay to Ply By. Okay to Ply By: TRW- jft� F.O.B. DESTINATION Unless Otherwise specified City of Miami Date Approved RECEIVING RECORD 02- 412