HomeMy WebLinkAboutR-02-0356J-02-214
3/19/02 r�
RESOLUTION NO. 0 2 " �� 5 0
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), APPROVING THE ACQUISITION OF
MOBILE EQUIPMENT REPLACEMENT PARTS AND SERVICES
FOR HEAVY DUTY VEHICLES FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION FROM VARIOUS
VENDORS, AS MORE PARTICULARLY SET FORTH IN
"EXHIBIT A", ATTACHED AND INCORPORATED,
UNDER EXISTING MIAMI-DADE COUNTY CONTRACT
NO. 5380 -2/06 -OTR -LW, EFFECTIVE FEBRUARY 1, 2002
THROUGH JANUARY 31, 2005, AND ANY EXTENSIONS,
WITH THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS, IN A TOTAL ANNUAL AMOUNT NOT TO
EXCEED $170,000; ALLOCATING FUNDS FROM GENERAL
SERVICES ADMINISTRATION, HEAVY FLEET DIVISION,
ACCOUNT CODE NO. 509000.420901.6.670 AND PUBLIC
WORKS, STORMWATER MAINTENANCE DIVISION, ACCOUNT
CODE NO. 001000.311002.6.670, SUBJECT TO
AVAILABILITY OF FUNDS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The acquisition of mobile equipment
replacement parts and services for heavy duty vehicles for the
Department of General Services Administration from various
vendors, as more particularly set forth in "Exhibit A", attached
and
incorporated,
under existing
Miami -Dade
County
Contract
No.
5380 -2/06 -OTR -LW,
effective
February 1,
2002
through
January 31, 2005, and any extensions, with the option to renew
TTCE �5y
C 10, N 7 A I N1 E
APP 1 1 2002
Resolution No.
02- 356
for two additional one-year periods, in a total annual amount not
to exceed $170,000, is approved, with funds allocated from
General Services Administration, Heavy Fleet Division, Account
Code No. 509000.420901.6.670 and Public Works, Stormwater
Maintenance Division, Account Code No. 001000.311002.6.670,
subject to availability of funds.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor."
PASSED AND ADOPTED this 11th day of April , 2002.
NUEL A. DIAZ, MAY
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED,S<TO ,;ORM ARRECTNESS :t/
00 -V I L
TORNEY
W6066:tr:LB
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 2
02-- 356
(Exhibit A)
CONTRACT AWARD
BID NO.: 5380 -2/06 -OTR -LW
SHEET
(Previous Bid No. 5380-2/00-2)
MOBILE EQUIPMENT REPLACEMENT PARTS AND SERVICE
CONTRACT PERIOD: FEBRUARY 1, 2002 through JANUARY 31, 2005
COMMODITY CODE: 60-00 OTR YEARS: TWO (2)
PART #1: VENDORS AWARDED
F.E.I.N.:
59-1897336
VENDOR:
Aero Products Corporation
STREET:
700 Aero Lane
CITY/STATE/ZIP:
Sanford, Florida 32771
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(800) 292-2376
FAX:
(800) 642-7895
CONTACT PERSON: Lew San -Felice
F.E.I.N.:
591792145
VENDOR:
Ace Lawnmower
STREET:
8620 SW 8' Street
CITY/STATE/ZIP:
Miami, Florida 33144
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 261-6912
FAX:
(305) 262-5215
CONTACT PERSON: John Fogg
F.E.I.N.: 59-0577678
VENDOR: Blanchard Machinery, Inc.
STREET: 14301 N.E. 19th Avenue
CITY/STATE/ZIP: North Miami, FL 33181
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
02- 356
DELIVERY: AS NEEDED
PHONE:
(305) 949-2581
FAX:
(305) 949-0747
CONTACT PERSON: Scott S. Baxter
F.E.I.N.:
59-1829570
VENDOR:
Brake Service & Equipment
STREET:
7270 NW 43`" Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (305) 635-6521
FAX: (305) 635-4258
CONTACT PERSON: Dale Haywood
F.E.I.N.: 65-0603700
VENDOR:
Clarke Waste Systems, Inx.
STREET:
4650 S.W. 51st Street, Suite 701
CITY/STATE/ZIP:
Davie, Florida 33314
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(954) 587-7380
FAX:
(954) 587-3164
CONTACT PERSON: Steven D. Clarke
F.E.I.N.:
59-1868788
VENDOR:
Dynamic Power Hydraulic Incorporated
STREET:
3377 NW 69' Street
CITY/STATE/ZIP:
Miami, Florida 33147
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE: (305) 693-9797
FAX: (305) 696-1559
CONTACT PERSON: Glenn Wyatt
F.E.I.N.:
59-0232360
VENDOR:
Electric Sales & Service
STREET:
340 NE 75th Street
CITY/STATE/ZIP:
Miami, Florida 33238
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
02- 356
PHONE: (305) 754-8646
FAX: (305) 754-6398
CONTACT PERSON: Ray Ibberson
F.E.I.N.:
65-0167884
VENDOR:
Elite Fire & Safety
STREET:
3573 Enterprise Avenue, #64
CITY/STATE/ZIP:
Naples, Florida 34104
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(941) 643-4140
FAX:
(800) 643-4104
CONTACT PERSON: Robert Benker
F.E.I.N.:
59-2043490
VENDOR:
Florida Detroit Diesel
STREET:
P.O. Box 16595
CITY/STATE/ZIP:
Jacksonville, Florida 32245
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(904) 730-4227
FAX:
(904) 739-9097
CONTACT PERSON: Thomas Lenaro
F.E.I.N.:
58-0254510
VENDOR:
Genuine Parts Co. (NAPA)
STREET:
P.O. Box 520037
CITY/STATE/ZIP:
Miami, Florida 33152
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 599-0202
FAX:
(305) 597-9328
CONTACT PERSON: Jim Brodwolf
F.E.I.N.:
59-1692614
VENDOR:
Hydraulic Sales & Service
STREET:
3700 N.W. South River Drive
CITY/STATE/ZIP:
Miami, FL 33142
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: I% - 10; NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 633-4677
02- 356
FAX: (305) 638-5284
CONTACT PERSON: Fred Orig
F.E.I.N.: 65-0128207
VENDOR: Hydraulic Technician Inc.
STREET: 3735 NW 78' Street, Suite B
CITY/STATE/ZIP: Miami, Florida 33147
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (305) 836-4060
FAX: (305) 836-1975
CONTACT PERSON: Asriel Sebastian
F.E.I.N.: 59-0197630
VENDOR:
Kelly Tractor Co.
STREET:
8255 NW 58"' Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 592-5374
FAX:
(305) 477-2024
CONTACT PERSON: Richard Sandell
F.E.I.N.: 65-0088732
VENDOR:
Marc Industries (JDK Industries)
STREET:
7270 NW 43`d Street
CITY/STATE/ZIP:
Miami, Florida
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 599-6272
FAX:
(305) 599-0687
CONTACT PERSON: Daniel Martin
F.E.I.N.: 59-1396093
VENDOR: Municipal Equipment Co.
STREET: 1124 S. Woods Avenue
CITY/STATE/ZIP: Orlando, Florida 32805
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (800) 228-8448
FAX: (407) 648-4142
CONTACT PERSON: Rina Capps
02- 356
F.E.I.N.:
59-2545741
VENDOR:
Multibearings Service Co.
STREET:
3010 W. 16' Avenue
CITY/STATE/ZIP:
Hialeah, Florida 33012
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 557-2687
FAX:
(305) 822-5069
CONTACT PERSON: Sandro Valencia
F.E.I.N.:
59-3337687
VENDOR:
National Truck Parts of Florida, Inc.
STREET:
3061 NW 75"' Avenue
CITY/STATE/ZIP:
Miami, Florida 33122
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 591-3200
FAX:
(305) 591-9239
CONTACT PERSON: Joseph Mucinski
F.E.I.N.:
58-2507812
VENDOR:
Nortrax Equipment Co.
STREET:
10150 Highland Manor Dr., STE 100
CITY/STATE/ZIP:
Tampa, Florida 33610
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(813) 635-2300
FAX:
(813) 635-2323
CONTACT PERSON: Tom Leavitt
F.E.I.N.:
54-0715588
VENDOR:
Old Dominion Brush Co.(OBD)
STREET:
5118 Glen Alden Drive
CITY/STATE/ZIP:
Richmond, VA 23231
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(804) 226-4433
FAX:
(804) 226-6914
CONTACT PERSON: Rhonda Tonej
02- 356
F.E.I.N.:
59-1402487
VENDOR:
Palm Truck Centers
STREET:
2441 South State Road 7
CITY/STATE/ZIP:
Fort Lauderdale, Florida 33317
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(954) 584-3200
FAX:
(954) 584-3228
CONTACT PERSON: Vic Weiger
F.E.I.N.:
65-0736564
VENDOR:
Palmetto Ford Truck Sales, Inc.
STREET:
7245 N.W. 36h Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 592-3673
FAX:
(305) 470-1397
CONTACT PERSON: Robert Iglesias
F.E.I.N.:
36-3896843
VENDOR:
Parts, Inc. (Heil Company, Inc.)
STREET:
P.O. Box 1119
CITY/STATE/ZIP:
Piedmont, SC 29673
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(864) 269-7278
FAX:
(864) 295-5847
CONTACT PERSON: Terri Bryant
F.E.I.N.:
59-2044408
VENDOR:
Rechtien International
STREET:
7227 NW 74' Avenue
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 888-0111
FAX:
(305) 885-9230
CONTACT PERSON: Julio Muniz
02- 356
F.E.I.N.:
59-2198823
VENDOR:
Rowland Equipment, Inc.
STREET:
2900 N.W. 73rd Street
CITY/STATE/ZIP:
Miami, Fl. 33147
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 691-9280
FAX:
(305) 693-8267
CONTACT PERSON: Brenda J. Cobb
F.E.I.N.: .
59-2517314
VENDOR:
S & H Distributors
STREET:
7754 NW 54' Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 592-1747
FAX:
(305) 477-6833
CONTACT PERSON: Paul Sost
F.E.I.N.: 59-1918553
VENDOR:
Tractoramerica
STREET:
8130 NW 58' Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 477-8000
FAX:
(305) 477-3430
CONTACT PERSON: Albert Stevens
F.E.I.N.: 59-2812764
VENDOR: Ten -8 Fire Equipment, Inc.
STREET: 2904 59th Avenue Dr. E.
CITY/STATE/ZIP: Bradenton, Fl. 34203
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (800) 228-8368
FAX: (941) 756-2598
CONTACT PERSON: Bruce Scott
02- 356
a
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: z
City Manager
RECOMMENDATION
CA -8
DATE :' — 2
0,
02 FILE:
SUBJECT: Proposed Resolution
Mobile Equipment Replacement
REFERENCES: Parts & Services:
Miami -Dade County Contract
ENCLOSURES: No. 5380 -2/06 -OTR -LW
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing
a contract for the furnishing of Mobile Equipment Replacement Parts and Services for heavy duty
vehicles (Solid Waste Cranes, Garbage Packers, Public Works Vactor Trucks, etc.) from various
vendors, as listed in "Exhibit A" attached hereto, utilizing existing Miami -Dade County Contract
No. 5380 -2/06 -OTR -LW, effective February 1, 2002 through January 31, 2005, with the option to
renew for two (2) additional one year periods, subject to further extensions by Miami -Dade County,
for the Department of General Services Administration, at a total annual amount not to exceed
$170,000. Funding is available from the Department of General Services Administration, Heavy
Fleet Division, Account Code No. 509000.420901.6.670, in the amount of $110,000 (FY'03) and
from the Department of Public Works, Stormwater Maintenance Division, Account Code No.
001000.311002.6.670, in the amount of $60,000 (FY'03), subject to the availability of funds.
BACKGROUND
The Department of General Services Administration has a need to utilize Miami -Dade County
Mobile Equipment Replacement Parts & Services Contract No. 5380 -2/06 -OTR -LW for the repair
and maintenance of Solid Waste Cranes, Garbage Packers, Trash Trucks, Recycling Trucks and
Sweepers, and Public Works Vactor Trucks. This equipment requires specialized parts that are
provided by the vendors under this contract.
e,2-
CAG L SMV
02- 356
Budgetary Impact .Analysis
1. Department General Services Adm. Division Fleet
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution authorizing a contract for Mobile Equipment Replacement Parts and
Services for heavy duty vehicles So i e Waste Cranes, Garbage Fackers,
Public Works Vactor Trucks, etc.)•utilizinQ a Miami -Dade County Contract
4. _ Is this item related to revenue? NO: YES of yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: X Index Code Minor ON. Code Amount $
NO: — Complete the following questions.
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
(,A
Any additional comments?
GSA, Account Code No. 509000.420901.6.670, in the amount of $110,000 (FY03) and
PLT- Arrn,mt Cndp Nn anTnnn 'Al -Inn? 6 A7n in t -'h .nnnnt of s u nnn Cryo3) r
for a total annual contract amount not to exceed t170 OOO -gubiect to the
availability of funds.
Approved by:
8. aw Q. �n
2 2voz
Depar a irec r/De ' ee Dae
FOR DEPART OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:
Department of Management and Budget Direct, �:esignee
Date Z Z
Budget Analyst
Date
02� 356
CONTRACT AWARD SHEET
BID NO.: 5380 -2/06 -OTR -LW (Previous Bid No. 5380-2/00-2)
MOBILE EQUIPMENT REPLACEMENT PARTS AND SERVICE
CONTRACT PERIOD: FEBRUARY 1, 2002 through JANUARY 31, 2005
COMMODITY CODE: 60-00
PART #1: VENDORS AWARDED
F.E.I.N.:
59-1897336
VENDOR:
Aero Products Corporation
STREET:
700 Aero Lane
CITY/STATE/ZIP:
Sanford, Florida 32771
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE: (800) 292-2376
FAX: (800) 642-7895
CONTACT PERSON: Lew San -Felice
F.E.I.N.: 591792145
VENDOR:
Ace Lawnmower
STREET:
8620 SW 8'hStreet
CITY/STATE/ZIP:
Miami, Florida 33144
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 261-6912
FAX:
(305) 262-5215
CONTACT PERSON: John Fogg
F.E.I.N.: 59-0577678
VENDOR: Blanchard Machinery, Inc.
STREET: 14301 N.E. 19th Avenue
CITY/STATE/ZIP: North Miami, FL 33181
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
OTR YEARS: TWO (2)
02- 356
DELIVERY: AS NEEDED
PHONE: (305) 949-2581
FAX: (305) 949-0747
CONTACT PERSON: Scott S. Baxter
F.E.I.N.: 59-1829570
VENDOR: Brake Service & Equipment
STREET: 7270 NW 43rd Street
CITY/STATEIZIP: Miami, Florida 33166
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE:
(305) 635-6521
FAX:
(305) 635-4258
CONTACT PERSON: Dale Haywood
F.E.I.N.:
65-0603700
VENDOR:
Clarke Waste Systems, Inx.
STREET:
4650 S.W. 51st Street, Suite 701
CITY/STATE/ZIP:
Davie, Florida 33314
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (954) 587-7380
FAX: (954) 587-3164
CONTACT PERSON: Steven D. Clarke
F.E.I.N.: 59-1868788
VENDOR: Dynamic Power Hydraulic Incorporated
STREET: 3377 NW 69`h Street
CITY/STATE/ZIP: Miami, Florida 33147
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (305) 693-9797
FAX: (305) 696-1559
CONTACT PERSON: Glenn Wyatt
F.E.I.N.:
59-0232360
VENDOR:
Electric Sales & Service
STREET:
340 NE 75"' Street
CITY/STATE/ZIP:
Miami, Florida 33238
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
02—
PHONE: (305) 754864E
FAX: (305) 754-6398
CONTACT PERSON: Ray Ibberson
F.E.I.N.:
65-0167884
VENDOR:
Elite Fire & Safety
STREET:
3573 Enterprise Avenue, #64
CITY/STATE/ZIP:
Naples, Florida 34104
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(941) 643-4140
FAX:
(800) 643-4104
CONTACT PERSON: Robert Benker
F.E.I.N.:
59-2043490
VENDOR:
Florida Detroit Diesel
STREET:
P.O. Box 16595
CITY/STATE/ZIP:
Jacksonville, Florida 32245
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(904) 730-4227
FAX:
(904) 739-9097
CONTACT PERSON: Thomas Lenaro
F.E.I.N.:
58-0254510
VENDOR:
Genuine Parts Co. (NAPA)
STREET:
P.O. Box 520037
CITY/STATE/ZIP:
Miami, Florida 33152
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 599-0202
FAX:
(305) 597-9328
CONTACT PERSON: Jim Brodwolf
F.EJ.N.:
59-1692614
VENDOR:
Hydraulic Sales & Service
STREET:
3700 N.W. South River Drive
CITY/STATE/ZIP:
Miami, FL 33142
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: I% -10; NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 633-4677
02- 356
FAX: (305) 638-5284
CONTACT PERSON: Fred Orig
F.E.I.N.: 65-0128207
VENDOR: Hydraulic Technician Inc.
STREET: 3735 NW 78' Street, Suite B
CITY/STATE/ZIP: Miami, Florida 33147
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (305) 836-4060
FAX: (305) 836-1975
CONTACT PERSON: Asriel Sebastian
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
59-0197630
Kelly Tractor Co.
8255 NW 58"' Street
Miami, Florida 33166
F.O.B. TERMS: DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (305) 592-5374
FAX: (305) 477-2024
CONTACT PERSON: Richard Sandell
F.E.I.N.: 65-0088732
VENDOR:
Marc Industries (JDK Industries)
STREET:
7270 NW 43`d Street
CITY/STATE/ZIP:
Miami, Florida
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY: AS NEEDED
PHONE: (305) 599-6272
FAX: (305) 599-0687
CONTACT PERSON: Daniel Martin
F.E.I.N.:
59-1396093
VENDOR:
Municipal Equipment Co.
STREET:
1124 S. Woods Avenue
CITY/STATE/ZIP:
Orlando, Florida 32805
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(800) 228-8448
FAX:
(407) 648-4142
CONTACT PERSON: Rina Capps
02— 356
F.E.I.N.:
59-2545741
VENDOR:
Multibearings Service Co.
STREET:
3010 W. 16' Avenue
CITY/STATE/ZIP:
Hialeah, Florida 33012
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 557-2687
FAX:
(305) 822-5069
CONTACT PERSON: Sandro Valencia
F.E.I.N.:
59-3337687
VENDOR:
National Truck Parts of Florida, Inc.
STREET:
3061 NW 75"' Avenue
CITY/STATE/ZIP:
Miami, Florida 33122
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 591-3200
FAX:
(305) 591-9239
CONTACT PERSON: Joseph Mucinski
F.E.I.N.:
58-2507812
VENDOR:
Nortrax Equipment Co.
STREET:
10150 Highland Manor Dr., STE 100
CITY/STATE/ZIP:
Tampa, Florida 33610
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(813) 635-2300
FAX:
(813) 635-2323
CONTACT PERSON: Tom Leavitt
F.E.I.N.:
54-0715588
VENDOR:
Old Dominion Brush Co.(OBD)
STREET:
5118 Glen Alden Drive
CITY/STATE/ZIP:
Richmond, VA 23231
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(804) 226-4433
FAX:
(804) 226-6914
CONTACT PERSON: Rhonda Tonej
02- 356
F.E.I.N.:
59-1402487
VENDOR:
Palm Truck Centers
STREET:
2441 South State Road 7
CITY/STATE/ZIP:
Fort Lauderdale, Florida 33317
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(954) 5843200
FAX:
(954) 5843228
CONTACT PERSON: Vic Weiger
F.E.I.N.: . '
65-0736564
VENDOR:
Palmetto Ford Truck Sales, Inc.
STREET:
7245 N.W. 36'" Street
CITY/STATE2IP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 592-3673
FAX:
(305) 470-1397
CONTACT PERSON: Robert Iglesias
F.E.I.N.:
36-3896843
VENDOR:
Parts, Inc. (Heil Company, Inc.)
STREET:
P.O. Box 1119
CITY/STATE/ZIP:
Piedmont, SC 29673
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE: (864) 269-7278
FAX: (864) 295-5847
CONTACT PERSON: Tem Bryant
F.E.I.N.:
59-2044408
VENDOR:
Rechtien International
STREET:
7227 NW 741 Avenue
CITY/STATE2IP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 888-0111
FAX:
(305) 885-9230
CONTACT PERSON: Julio Muniz
02-- 356
F.E.I.N.:
59-2198823
VENDOR:
Rowland Equipment, Inc.
STREET:
2900 N.W. 73rd Street
CITY/STATE/ZIP:
Miami, Fl. 33147
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 691-9280
FAX:
(305) 693-8267
CONTACT PERSON: Brenda J. Cobb
F.E.I.N.: -
59-2517314
VENDOR:
S & H Distributors
STREET:
7754 NW 50 Street
CITY/STATEIZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 592-1747
FAX:
(305) 477-6833
CONTACT PERSON: Paul Sost
F.E.I.N.:
59-1918553
VENDOR:
Tractoramerica
STREET:
8130 NW 58'" Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 477-8000
FAX:
(305) 477-3430
CONTACT PERSON: Albert Stevens
F.E.I.N.:
59-2812764
VENDOR:
Ten -8 Fire Equipment, Inc.
STREET:
2904 59th Avenue Dr. E.
CITY/STATEIZIP:
Bradenton, Fl. 34203
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS: NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(800) 228-8368
FAX:
(941) 756-2598
CONTACT PERSON: Bruce Scott
02- 356
NOTE: ADDENDA WILL BE ISSUED ADDING VENDORS AS COMPLIANCE WITH COUNTY
REQUIREMENTS ARE MET.
PART #2: ITEMS AWARDED
GROUP A, GROUP B, GROUP C GROUP D (SEE ATTACHED)
PART #3: AWARD INFORMATION
(X)BCC ()PMD AWARD DATE: 12/18/2001 AGENDA ITEMS #: 6NIC(013245)
BIDS & CONTRACTS RELEASE DATE: 01/30/2002 OTR YEAR: Original
ADDITIONAL ITEMS ALLOWED: See Section 2.0 Paragraph 2.30
SPECIAL CONDITIONS: Insurance Type I (Labor Only)
TOTAL CONTRACT VALUE: $25,283,197.50
USER DEPARTMENT
GSA
Aviation
MDPD
Seaport
MDTA
WASAD
Public Works
HUD
Parks
Solid Waste
MODIFIED CONTRACT VALUE: $N/A
DOLLAR AMOUNT
ALLOCATED
$16,193,000.00
$366,200.00
$16,660.00
$265,000.00
$1,768,497.50
$5,290,500.00
$135,000.00
$44,990.00
$2,492,500.00
$25,000.00
SENIOR PROCUREMENT AGENT: J. CARLOS PLASENCIA, CPPB
JCP/ms
02— 35
GROUP A. Original Equipment Manufacturer Replacement Parts and Service
Install/Repair
Manufacturer and Line Required Discount From MSRP Labor Rate In
Offered in Percent (%) $ Per Hour
(if available)
Aero Products Rescue Ambulance Parts
Aero Products
10%
$65.00
Allis-Chalmers Equipment OEM Parts
NO AWARD
Autocar Equipment OEM Parts
NO AWARD
Baker Forklift Equipment OEM Parts
NO AWARD
Blue Bird Bus OEM Parts
NO AWARD
Bobcat OEM Parts
Blanchard Machinery
10%
$45.00
Boman Equipment OEM Parts
Blanchard Machinery
10%
$45.00
Nortrax
10%
$69.00
Case Equipment OEM Dealer Parts
NO AWARD
Caterpillar Equipment OEM Dealer Parts
Kelly Tractor
0%
$67.00
Champion Grader Equipment OEM Parts
Dynamic Power Hydraulic
0%
$38.50
Chevrolet Heavv Truck OEM Dealer Parts
Palm Truck Center
10%
$58.50
Clark Equipment Parts
NO AWARD
Ditch Witch Trencher OEM Parts
NO AWARD
Dresser Equipment OEM Parts
NO AWARD
Dynapac Roller Equipment OEM Parts
Blanchard Machinery
0%
$45.00
02- 356
Elgin Sweeper OEM Dealer Parts
Old Dominion
20%
No Bid
Emergency One Fire Equipment OEM Parts
Elite Fire & Safety
15%
$60.00
E -Z Go Golf Carts Parts
No Award
FMC Sweeper Equipment OEM Parts
Old Dominion
20%
No Bid
Fiat -Allis Equipment OEM Parts
NO AWARD
Ford Heavy Truck OEM Dealer Parts
Palmetto Ford
30%
$57.00
Ford Farm Tractor OEM Parts
NO AWARD
Freightliner Truck OEM Dealer Parts
Palmetto Ford
10%
$57.00
Palm Truck Center
10%
$58.50
Galbreath Eguipment OEM Parts
Hydraulic Sales & Service
10%
$45.00
GMC Medium Duty OEM Dealer Parts
Palm Truck Center
20%
$58.50
GMC Heavy Truck OEM Dealer Parts
Palm Truck Center
10%
$58.50
Gradall Equipment OEM Parts
NO AWARD
Havis Shields OEM Parts
Municipal Equipment
20%
$60.00
Elite Fire & Safety Equipment
15%
$60.00
Heil Equipment OEM Parts
NO AWARD
Hesco Roll -off Equipment OEM Parts
Hydraulic Sales & Service
25%
$45.00
Huber Grader Equipment OEM Parts
NO AWARD
Hester Eouipment OEM Parts
NO AWARD
02-- 356
Ingersol-Rand OEM Parts
Blanchard Machinery
International Heavy Truck OEM Dealer Parts
Rechtien International
J.C.B. Backhoes
NO AWARD
John Bean Sprayer Equipment Parts
NO AWARD
John Deere Equipment Parts
Blanchard Machinery
Nortrax
Johnson Sweeper OEM Equipment Parts
Hydraulic Sales & Service
Kenworth Equipment OEM Parts
Palm Truck Center
Komatsu Eguipment Parts
NO AWARD
Labre Equipment OEM Parts
Clarke Waste System
Leach Equipment OEM Parts
Clarke Waste System
Linkbelt Cranes OEM Dealer Parts
Kelly Tractor
Little Giant Crane OEM Parts
NO AWARD
Loadmaster Equipment OEM Parts
Dynamic Power Hydraulic
Mack Truck OEM Parts
NO AWARD
Massey Ferguson Equipment OEM Parts
NO AWARD
New Holland Farm Tractor OEM Parts
NO AWARD
O'Brien Taro Covers
NO AWARD
0% $45.00
15%
$54.00
0%
$45.00
0.%
$69.00
10%
$45.00
10%
$58.50
0%
$52.00
2%
$52.00
0%
$67.00
0%
$38.50
02- 356
Old Dominion OEM Parts
Old Dominion
20%
Pak -Mor Equipment OEM Parts
Rowland Equipment Inc.
10%-15%
Peterbilt Equipment OEM Parts
Palm Truck Center
18%
Pettibone OEM Dealer Parts
NO AWARD
Pierce Equipment OEM Parts
Ten -8 Fire Equipment
List + Freight
Pifer/Cushman OEM Parts
NO AWARD
Pioneer Equipment OEM Parts
Rowland Equipment Inc.
10-15%
Pitman Cranes OEM Parts
Hydraulic Sales & Service
20%
Rowland Equipment Inc.
10-15%
Dynamic Power Hydraulic
0%
Rex Equipment OEM Parts
NO AWARD
Southern Ambulance OEM Parts
NO AWARD
Spartan Fire Equipment OEM Parts
Palm Truck Center
15%
Elite Fire and Safety
15%
Spec Tec Trailer OEM Parts
Hydraulic Sales & Service
10%
Steco Equipment OEM Parts
Hydraulic Sales & Service
10%
TCM Forklift Equipment OEM Parts
NO AWARD
Tennant Sweeper and Scrubber Parts
Hydraulic Sales & Service
No Bid
TYmco Sweeper Equipment OEM Parts
Hydraulic Sales & Service
No Bid
OBD (Old Dominion)
20%
Volvo Truck Equipment OEM Parts
No. Bid
$45.00
$58.50
$65.00
$45.00
No Award
$45.00
$38.50
$58.50
$60.00
$45.00
$45.00
02-- 356
NO AWARD
White Truck Equipment OEM Parts
Palm Truck Center 10%
GROUP B. Truck and Major Component Equipment & Parts by Brand Required
$58.50
Install/Repair
Manufacturer and Line Required
Discount From MSRP
Labor Rate In
Offered in Percent (%)
$ Per Hour
(if available)
Alamo Cutter and Mower Parts
Hydraulic Sales
10%
$45.00
Altec Aerial Devices
Rowland Equipment
10-15%
$45.00
Hydraulic Technician
0%
$15.00
Aquatech Sewer Equipment OEM Parts
Hydraulic Technician
0%
$15.00
Bucyrus -Erie Crane Parts
Hydraulic Sales & Service
25%
$45.00
Hydraulic Technician
0%
$15.00
Effer Knuckleboom Cranes
Hydraulic Sales & Service
25%
$45.00
Hydraulic Technician
0%
$15.00
Fontaine Fifth Wheels
Brake Service and Equipment
30%
$37.50
Marc Industries
30%
No Award
Power Brake & Exchange
15%
$45.00
National Truck Parts
15%
No Bid
Rechtien International
15%
No Award
Palm Truck Center
15%
No Award
Gallion Equipment OEM Dealer Parts
Hydraulic Technician
0%
$15.00
Holan Aerial Devices
Hydraulic Technician
0%
$15.00
Kidron Bodies
Rowland Equipment
10-15%
$45.00
Landoll Trailer OEM Parts
Hydraulic Sales & Service
10%
$45.00
Oilman's Tank Truck OEM Parts
Hydraulic Sales & Service
10%
No Bid
02- 356
Panther Air Boat Parts
Hydraulic Sales & Service 10% No Bid
Peterson Equipment Parts
Hydraulic Sales & Service
10%
$45.00
Pitman Aerial Equipment
Hydraulic Sales & Service
10%
$45.00
Hydraulic Technician
0%
$15.00
Reach -all Equipment
Hydraulic Sales & Service
10%
No Bid
Hydraulic Technician
0%
$15.00
Reading Bodies and Bodywork
Rowland Equipment
10-15%
$45.00
Simon Duplex Truck
NO AWARD
Stamm Equipment & Parts
NO AWARD
Tesco Parts
Hydraulic Technician
0%
$15.00
Thermo -Lay Pothole Patching Equipment
Hydraulic Sales & Service
15%
$45.00
Hydraulic Technician
0%
$15.00
Thieman Liftgates
Rowland Equipment Inc.
10-15%
$45.00
Hydraulic Technician
0%
$15.00
Tommygate Power Tailgates
Rowland Equipment Inc.
10-15%
$45.00
Hydraulic Technician
0%
$15.00
UEC Skyjacker OEM Parts
Rowland Equipment Inc.
10-15%
$45.00
Vac -con Sewer Equipment OEM Parts
Hydraulic Sales & Service
15%
$45.00
Hydraulic Technician
0%
$15.00
Vactor Sewer Equipment
Hydraulic Sales & Service
25%
$45.00
Hydraulic Technician
0%
$15.00
Walden Aerial Lifts
Hydraulic Technician
0%
$15.00
Waltco Truck Accessories
02- 356
Rowland Equipment Inc.
Hydraulic Technician
Warrior Crane Equipment
Hydraulic Technician
10-15%
0%
0%
GROUP C. OEM Replacement Parts by Brand Required
Install/Repair
Manufacturer and Line Required Discount From MSRP Labor Rate In
Offered in Percent (%) $ Per Hour
AC Filters OEM
$45.00
$15.00
$15.00
Electric Sales & Service
56.41%
No Bid
Power Brake & Exchange
10%
$58.50
Palm Truck Center
5%
$58.50
AC Electrical Parts OEM
NAPA(Genuine Parts)
56.25%
No Bid
Electric Sales & Service
56.19%
No Bid
Palm Truck Center
5%
$58.50
A/C Industries Parts OEM
Rechtien International
10%
$54.00
Akron Brass Parts OEM
Elite Fire & Safety
35%
$60.00
Municipal Equipment
20%
$60.00
Ten -8 Fire Equipment
5%
No Award
Allison Transmission OEM Parts
Palmetto Ford
18%
No Award
Florida Detroit Diesel
15%
No Award
Rechtien International
10%
$54.00
Power Brake & Exchange
No Award
$45.00
Arrow Liahtina OEM
S & H Distributors
55%
No Bid
Brake Service & Equipment
20%
$37.50
Marc Industries
20%
$37.50
Bee -Wire OEM
S & H Distributors
65%
No Bid
Brake Service & Equipment
10%
$37.50
Marc Industries
10%
$37.50
Bendix Parts OEM
Brake Service & Equipment
57.5%
$37.50
Marc Industries
57.5%
$37.50
Power Brake & Exchange
56%
$45.00
Braun Equipment OEM Parts
02- 356
NO AWARD
Brinas and Stratton OEM Parts
Ace Lawn Mower
15%
$39.50
Elite Fire & Safety
15%
No Award
Blanchard Machinery
0%
$45.00
Bud OEM Parts
No Award
$15.00
Power Brake & Exchange
52%
No Award
Brake Service & Equipment
50%
$37.50
Marc Industries
50%
$37.50
Caterpillar Diesel OEM Parts
15%
$58.50
Palm Truck Center
15%
$58.50
Palmetto Ford
12%
No Bid
Rechtien International
10%
$54.00
Chelsea OEM Parts
25%
$37.50
Brake Service & Equipment
51%
No Award
Marc Industries
51%
$37.50
National Truck Parts
50%
No Award
Hydraulic Technician
No Award
$15.00
Cole Hersee OEM Parts
Brake Service & Equipment
58%
$37.50
Marc Industries
58%
$37.50
S & H Distributors
55%
No Bid
Crosby OEM Parts
NO AWARD
,4301:47iTi
Brake Service & Equipment
61.5%
No Award
Marc Industries
61.5%
$37.50
Power Brake & Exchange
55%
No Award
Hydraulic Technician
No Award
$15.00
Cummins Diesel OEM Parts
Palmetto Ford
18%
No Bid
Rechtien International
15%
$54.00
Palm Truck Center
15%
$58.50
Dana OEM Parts
National Truck Parts
60%(Drive)50% Train
Palmetto Ford
45%
No Bid
Marc Industries
25%
$37.50
Hydraulic Technician
No Award
$15.00
Datcon OEM Parts
Brake Service & Equipment
60%
$37.50
Marc Industries
60%
$37.50
02-- 356
Electric Sales & Service
Detroit Diesel OEM Parts
Palmetto Ford
Palm Truck Center
Rechtien International
Hydraulic Technician
Deutz Diesel OEM Parts
Blanchard Machinery
Nortrax Equipment
Dietz OEM Parts
S & H Distributors
Eager -Beaver OEM Parts
Hydraulic Sales & Service
National Truck Parts
Hydraulic Technician
Eaton OEM Parts
Brake Service & Equipment
Marc Industries
National Truck Parts
Palmetto Ford
Hydraulic Technician
E J Ward Fuel OEM Parts. Hard & Software
NO AWARD
Federal Sional OEM Parts
Marc Industries
Brake Service & Equipment
Multibearing Service Co.
Fleet4uard OEM Parts
Palmetto Ford
Rechtien International
Palm Truck Center
Marc Industries
Brake Service & Equipment
Fontaine OEM Parts
Marc Industries
Brake Service & Equipment
Power Brake & Exchange
Fram OEM
Power Brake & Exchange
Hydraulic Technician
Fuller OEM Parts
50%
18%
15%
10%
No Award
0%
0%
55%
15%
15%
0%
50%
50%
50%
45%
No Award
58.5%
58.5%
45%
No Bid
No Bid
No Award
$54.00
$15.00
$45.00
$69.00
No Bid
$45.00
No Bid
$15.00
No Award
No Award
No Bid
$15.00
$37.50
No Bid
60%
No Bid
40%
No Award
28%
No Award
No Award
$37.50
No Award
$37.50
30%
$37.50
30%
$37.50
21%
No Award
79%
$45.00
0%
$15.00
02- 356
Brake Service & Equipment
50%
$37.50
Marc Industries
50%
$37.50
National Truck Parts
50%
No Award
Genie Lift OEM Parts
Hydraulic Sales & Service
10%
$45.00
Hydraulic Technician
0%
$15.00
Globe OEM Parts
S & H Distributors
65%
No Bid
Marc Industries
50%
$37.50
Brake Service & Equipment
50%
$37.50
Glow Brite OEM Parts
Marc Industries
55%
$37.50
Brake Service & Equipment
55%
$37.50
Grizzly OEM Parts
Marc Industries
68.5%
$37.50
Brake Service & Equipment
68.5%
No Award
Power Brake & Exchange
51%
No Award
Hydraulic Technician
No Award
$15.00
Grote OEM Parts _
S & H Distributors
65%
No Bid
Marc Industries
62%
$37.50
Brake Service & Equipment
62%
$37.50
Gunite OEM Parts
S & H Distributors
65%
No Bid
Marc Industries
64.75%
$37.50
Brake Service & Equipment
64.75%
$37.50
Hale OEM Parts
Elite Fire & Safety
25%
No Award
Municipal Equipment
25%
$60.00
Hydraulic Sales & Service
10%
No Award
Hydraulic Technician
No Award
$15.00
Hayden OEM Parts
Hydraulic Technician
0%
$15.00
Harlan OEM Parts
NO AWARD
Hatz Diesel OEM Parts
Blanchard Machinery
0%
$45.00
Nortrax Equipment
0%
$69.00
Hendrickson OEM Parts
Power Brake & Exchange
57%
$45.00
National Truck Parts
46%
$45.00
Palmetto Ford
40%
No Bid
112-- X56
Henslev Bucket OEM Parts
Kelly Tractor
0%
$67.00
Nortrax Equipment
0%
$69.00
Honda OEM Parts
Ace Lawn Mower
10%
$39.50
Blanchard Machinery
0%
$45.00
Horton OEM Parts
S & H Distributors
55%
No Bid
Marc Industries
41%
$37.50
Brake Service & Equipment
41%
$37.50
Hurst OEM Parts
Team Equipment
10%
$55.00
Elite Fire & Safety
10%
$60.00
Isuzu Engine OEM Parts
Palm Truck Center
22%
$58.50
Nortrax Equipment
0%
$69.00
Kaiser OEM Parts
Palmetto Ford
35%
No Bid
Palm Truck Center
15%
$58.50
Marc Industries
10%
$37.50
Kelsey Haves OEM Parts
Power Brake & Exchange
40%
No Bid
Marc Industries
15%
$37.50
Brake Service & Equipment
15%
$37.50
KD OEM Parts
Electric Sales & Service
54.49%
No Bid
S & H Distributors
50%
No Bid
Power Brake & Exchange
40%
No Bid
Marc Industries
No Award
$37.50
Brake Service &. Equipment
No Award
$37.50
KK OEM Parts
NO AWARD
Kohler OEM Parts
Ace Lawnmower
10%
$39.50
Blanchard Machinery
0%
$45.00
Lincoln OEM Parts
S & H Distributors
15%
No Bid
Hydraulic Sales & Service
15%
$45.00
Power Brake & Exchange
15%
$45.00
Lister OEM Parts
NO AWARD
02- 356
Power Brake & Exchange
63%
No Award
Marc Industries
60%
$37.50
Brake Service & Equipment
60%
$37.50
Robert Bosch OEM Parts
60%
$37.50
Electric Sales & Service
43.69%
No Bid
Palm Truck Center
15%
$58.50
Robin Generator OEM Parts
Ace Lawn Mower
10%
39.50
Blanchard Machinery
0%
No Bid
Rockwell OEM Parts
Brake Service & Equipment
60%
$37.50
Marc Industries
60%
$37.50
Power Brake & Exchange
56%
No Award
Sentinel OEM Parts
Brake Service & Equipment
15%
$37.50
Marc Industries
15%
$37.50
Kelley Tractor
0%
No Award
Signal Stat OEM Parts
NAPA
65%
No bid
Brake Service & Equipment
63%
$37.50
Marc Industries
63%
$37.50
Snorkel OEM Parts
Tractoramerica, Inc.
5%
No Bid
Hydraulic Technicians
0%
$15.00
Spicer OEM Parts
Brake Service & Equipment
58%
$37.50
Marc Industries
58%
No Award
National Truck Parts
50-60%
No Award
Hydraulic Technician
No Award
$15.00
Stemco OEM Parts
S & H Distributors
55%
No Bid
Brake Service & Equipment
55%
$37.50
Marc Industries
55%
$37.50
Sure -plus OEM Parts
S & H Distributors
25%
No Bid
Rechtien International
10%
$54.00
Palm Truck Center
10%
$58.50
Teledyne OEM Parts
Hydraulic Technician
0%
$15.00
Timken OEM Parts
Brake Service & Equipment
70%
$37.50
02- 356
MacWhvte OEM Parts
NO AWARD
Midland OEM Parts
18%
Marc Industries
61.25% $37.50
Brake Service & Equipment
61.25% $37.50
S & H Distributors
50% No Bid
Onan OEM Parts
Palm Truck Center
18%
No Award
Ace Lawnmower
10%
$39.50
Blanchard Machinery
0%
$45.00
Perkins OEM Parts
Hydraulic Sales & Service
15%
$.45.00
Permco OEM Parts
National Truck Parts
50%
No Bid
Hydraulic Sales & Service
50%
$45.00
Hydraulic Technician
20%
$15.00
Philips Air Compressor OEM Pumas
Power Brake & Exchange
12%
$45.00
PM OEM Parts
S & H Distributors
65%
No bid
Marc Industries
60%
$37.50
Brake Service & Equipment
60%
$37.50
Pollack OEM Parts
S & H Distributors
65%
No Bid
Brake Service & Equipment
60%
$37.50
Prestolite OEM Parts
Electric Sales & Service
47.52%
No Bid
Palm Truck Center
15%
$58.50
Elite Fire & Safety
10%
$60.00
Ramsey OEM Parts
Hydraulic Sales & Service
20%
No Award
Rowland Equipment Inc.
10-15%
$45.00
Hydraulic Technicians, Inc.
7%
$15.00
Red Dot Air conditioning OEM Parts
S & H Distributors
40%
No Bid
Hydraulic Sales &Service
20%
No Award
Marc Industries
No Award
$37.50
Brake Service & Equipment
15%
$37.50
Riker OEM Parts
02-- 356
Marc Industries
Power Brake & Exchange
Hydraulic Technicians
Transit OEM Parts
Brake Service & Equipment
Marc Industries
Trico OEM Parts
Brake Service & Equipment
Marc Industries
Power Brake & Exchange
Hydraulic Technicians
Trucklite OEM Parts
S & H Distributors
Brake Service & Equipment
Marc Industries
Tulsa OEM Parts
Hydraulic Sales & Service
Hydraulic Technicians
Tyrone OEM Parts
Hydraulic Sales & Service
Hydraulic Technicians
Brake Service & Equipment
Marc Industries
United Technoloaies OEM Parts
Electric Sales & Service
Elite Fire & Safety Equipment
Velvac OEM Parts
Brake Service & Equipment
Marc Industries.
Power Brake & Exchange
Vermeer OEM Parts
Hydraulic Sales & Service
Hydraulic Technicians
Wacker OEM Parts
Hydraulic Technicians
Blanchard Machinery
Waterous OEM Parts
Municipal Equipment
Elite Fire & Safety Equipment
Ten -8 -Fire
Hydraulic Technicians
70%
48%
No Award
No Award
No Award
$15.00
10% $37.50
10% $37.50
68%
$37.50
68%
No Award
57%
No Award
No Award
$15.00
72% No Bid
70% $37.50
70% $37.50
10% $45.00
0% $15.00
10%
No Award
0%
$15.00
20%
$37.50
20%
No Award
50%
NO BID
10%
$60.00
55%
$37.50
55%
$37.50
51%
10%
$45.00
0%
$15.00
0%
$15.00
0%
$45.00
25%
No Bid
15%
$60.00
10%
No Award
No Award
$15.00
02- 356
Webb OEM Parts
S & H Distributors
65%
No Bid
Power Brake & Exchange
65%
No Award
Brake Service & Equipment
64.75%
$37.50
Marc Industries
No Award
$37.50
Weldon OEM Parts
S & H Distributors 20% No Bid
Westerbeke OEM Generators
NO AWARD
Wisconsin OEM Parts
Ace Lawnmower
10%
$39.50
Blanchard Machinery
0%
$45.00
Wix OEM Parts
Brake Service & Equipment
77%
$37.50
Marc Industries
77%
No Award
NAPA
76%
No Award
Hydraulic Technicians
No Award
$15.00
Yamaha OEM Power Products Parts
Hydraulic Sales &Service
10%
No Bid
Blanchard Machinery
0%
$45.00
Yankee OEM Parts
S & H Distributors
50%
No Bid
Brake Service & Equipment
50%
$37.50
Marc Industries
50%
$37.50
02- 356
GROUP D. Aftermarket Replacement Parts and Service for the listed Brand Names
Allis-Chalmers Equipment Parts
Hydraulic Technicians 0% $15.00
Autocar Eauipment Parts
Power Brake & Exchange
10%
$45.00
Hydraulic Technicians
0%
$15.00
Baker Forklift Equipment Parts
Hydraulic Technicians
0%
$15.00
Blue Bird Bus Parts
Power Brake & Exchange
12%
$45.00
Hydraulic Sales &Service
10%
$45.00
Bobcat Parts
Hydraulic Technicians
5%
$15.00
Blanchard Machinery
0%
$45.00
Kelly Tractor
0%
No Award
Bomag Equipment Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
5%
$15.00
Blanchard Machinery
0%
No Award
Case Equipment Parts
Tractoramerica
20% (Undercarriage)
$49.00
Hydraulic Technicians
5%
$15.00
Kelly Tractor
0%
No Award
Caterpillar Eaubment Parts
Tractoramerica
20% (Undercarriage)
$49.00
Power Brake & Exchange
5%
$45.00
Nortrax Equipment
0%
No Award
Champion Grader Equipment Parts
Hydraulic Technicians
0%
$15.00
Chevrolet Heavy Truck Parts
Power Brake & Exchange
13%
$45.00
Clark Equipment Parts
Hydraulic Technicians
0%
$15.00
Dempster Parts
Hydraulic Technicians
0%
$15.00
Ditch Witch Trencher Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
02- 356
Dresser EauiDment Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
Dynapac Roller Eguipment Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
Blanchard Equipment
0%
No Award
Elgin Sweeper Parts
Hydraulic Sales &Service
25%
$45.00
OBD
20%
No Bid
Hydraulic Technicians
0%
$15.00
E -Z Go Golf Carts Parts
Hydraulic Sales &Service
10%
$45.00
E -Z Pack Parts
Parts, Inc.
15%
No Bid
Hydraulic Technicians
0%
$15.00
FMC Sweeper Equipment Parts
OBD
20%
No Bid
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
Fiat -Allis Equipment Parts
Tractoramerica
20% (Undercarriage)
$49.00
Ford Heavy Truck Parts
Palmetto Ford
30%
$57.00
Power Brake & Exchange
11%
$45.00
Ford Farm Tractor Parts
Hydraulic Technicians
0%
$15.00
Kelly Tractor
0%
$67.00
Freightliner Truck Parts
Power Brake & Exchange
13%
$45.00
Palmetto Ford
10%
$57.00
Galbreath Eauipment Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
GMC Medium Duty Parts
Power Brake & Exchange
12%
$45.00
GMC Heavy Truck Parts
Power Brake & Exchange
14%
$45.00
Q2-- 356
Gradall Equipment Parts
Hydraulic Sales &Service 10% $45.00
Heil Equipment Parts
Parts, Inc.
15%
No Bid
Rowland Equipment
10-15%
$45.00
Hydraulic Technicians
0%
$15.00
Hesco Roll -off Equipment Parts
Hydraulic Sales &Service
25%
$45.00
Hydraulic Technicians
0%
$15.00
Huber Grader Equipment Parts
Hydraulic Technicians
0%
$15.00
Hyster Equipment Parts
Hydraulic Technicians
0%
$15.00
Ingersol-Rand Parts
Blanchard Machinery
0%
$45.00
International Heavy Truck Parts
National Truck Parts
15%
No Bid
Rechtien International
15%
$54.00
Power Brake & Exchange
12%
$45.00
JCB Backhoe Parts
Hydraulic Technicians
0%
$15.00
John Bean Sprayer Parts
Hydraulic Sales &Service.
10%
$45.00
Hydraulic Technicians
0%
$15.00
John Deere Parts
Tractoramerica
20% (Undercarriage)
No Award
Power Brake & Exchange
10%
$45.00
Hydraulic Technicians
0%
$15.00
Johnson Sweeper Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
Kenworth Truck Parts
Power Brake & Exchange
10%
$45.00
Komatsu Equipment Parts
Tractoramerica
20% (Undercarriage)
No Award
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
02- 356
Labrie Equipment Parts
Hydraulic Technicians 0% $15.00
Clarke Waste 0% $52.00
Leach Eauipment Parts
Parts, Inc.
15%
No Bid
Hydraulic Sales &Service
10%
No Award
Clarke Waste
2%
No Award
Hydraulic Technicians
No Award
$15.00
Dynamic Power Hydraulic
No Award
$32.50
Linkbelt Crane Parts
14%
$45.00
Hydraulic Technicians
0%
$15.00
Nortrax Equipment
0%
$69.00
Little Giant Crane Parts
0%
$67.00
Hydraulic Technicians
0%
$15.00
Loadmaster Eauipment Parts
Parts, Inc.
15%
No Bid
Hydraulic Technicians
0%
$15.00
Dynamic Power Hydraulic
0%
$38.50
Mack Truck Parts
Multibearing Service
60%
No Bid
Power Brake & Exchange
14%
$45.00
Massey Ferguson Equipment Parts
Power Brake & Exchange
10%
$45.00
Kelly Tractor
0%
$67.00
Mc Neilus Equipment Parts
Parts, Inc.
15%
No Bid
Hydraulic Sales &Service
10%
$45.00
New Holland Farm Tractor Parts
Hydraulic Technicians
0%
$15.00
O'Brien Tara Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
Old Dominion Parts
OBD
20%
No Bid
Hydraulic Sales & Service
10%
No Bid
Pak -Mor Equipment Parts
Parts, Inc.
15%
No Bid
Rowland Equipment
10-15%
$45.00
Hydraulic Sales & Service
10%
No Award
Hydraulic Technicians
No Award
$15.00
02- 356
Peterbilt Eauipment Parts
Power Brake & Exchange 12% $45.00
Pettibone Parts
Hydraulic Technicians 0% $15.00
Pifer/Cushman Parts
NO AWARD
Pioneer Eauipment Parts
Parts, Inc.
15%
No Bid
Rowland Equipment
10-15%
$45.00
Pitman Cranes Parts
Hydraulic Sales &Service
20% .
$45.00
Rowland Equipment
10-15%
No Award
Hydraulic Technicians
No Award
$15.00
Rex Equipment Parts
Hydraulic Technicians
0%
$15.00
TCM Forklift Equipment Parts
Hydraulic Technicians
0%
$15.00
Tennant Sweeper and Scrubber Parts
Hydraulic Sales &Service
10%
$45.00
Hydraulic Technicians
0%
$15.00
Tymco Sweeper Eauipment Parts
OBD
20%
No Bid
Hydraulic Technicians
0%
$15.00
Volvo Truck Equipment Parts
Power Brake & Exchange
10%
$45.00
White Truck Equipment Parts
Power Brake & Exchange
10%
$45.00
02.- 356
MIAMI -DADS COUNTY
BLANKET PURCHASE ORDER
BPO ID: ABCW0200421 PRINT DATE: 01/31/2002 PAGE: 01
-----------------------------------------------------------------------------
VENDOR ID: **********
MULTI -VENDOR BPO
PRIME VENDOR SET ASIDE :
SUBVENDOR GOAL : 00%
PRIME VENDOR COMMITMENT: 00�
SHIP TO:
A5 SPECIFIED ON
INDTVIDUAL
ORDER`: PLEASE REFER ALL QUESTION`:
CONCERNING THIS ORDER TO:
PLASENCIA, CARLOS
-------------------------------------------------------------------------------
ITB ID,
EXPR DATE DISCOUNT TERMS CONTRACT
AMOUNT
01/31/2005
27,811,000.00
-------------------------------------------------------------------------------;
BID NUMBER
5380-2/06
PRE -QUALIFIED
VENDORS
FOR MULTI -VENDOR BPO
VENDOR ID
SFX
VENDOR NAME
DISCOUNT TERMS
580254510
01
GENUINE PARTS CO
NET30
582507812
01
NORTRAX EQUIPMENT CO SOUTHEAST L L C
NET30
5907.91630
01
KELLY TRACTOR CO
NET30
59057/678
01.
BLANCHARD MACHINERY INC
NET30
591402487
01
PALM TRUCK CENTERS INC
NET30
591692.614
01
HYDRAULIC SALES & SERV I:CE INC
NET?O
591392342
01.
ACE DAWN MOWER SERVTCF
NE TIO
59186.8788
0:1
DYNAMIC POWER HYDRAULIC INCORPORATED
NET30
591 891336
i)1
AERO PRODUCTS CORP
NET30
59251/314
01
S & H DISTRIBUTORS INC
NET30
592812764
03
TEN -8 FIRE EQUIPMENT INC
NET30
593337687
01
NATIONAL TRUCK PARTS OF FLORIDA INC
NET30
650128207
01
HYDRAULIC TECHNICIAN INC
NET30
650603700
01
CLARKE WASTE SYSTEMS INC
NET30
650736564
01
PALMETTO FORD TRUCK SALES INC
NET30
ITEM COMMODITY ID
U/M UNIT COST
001 060
27,811,000.0000
AUTOMOTIVE MAINTENANCE ITEMS AND REPAIR/REP
------------------------------- END OF ITEM LIST ------------------------------
02- nX
MIAMI-DADE COUNTY
BLANKET PURCHASE ORDER.
BPO ID: ABCW0200421. PRINT DATE: 01/31/2.002 PAGE: 02
---------------------------------------------------------- -------------------
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: AV****** ALLOCATION:
CALLER ID CALLERS NAME DOLLAR LIMIT PHONE NUMBER
******** $366,200.00
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: GS******
CALLER ID CALLERS NAME DOLLAR LIMIT
******** $16,193,000.00
AUTHORLZED DFITSIUSERS
AUTHORIZED DEPT: HDf * *'-f-*
('AL,L,F'•k 1 I) CALLFR.S NAME DOLLAR I, IM.I T
******** $44,990.00
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: MT******
CALLER ID CALLERS NAME DOLLAR LIMIT
******** $1,768,497.50
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: PD******
CALLER ID CALLERS NAME DOLLAR LIMIT
* *-* f * * * * $16,660.00
APTHOR.I-ZFD DEP` S JT SFPS
A.UTHOR.! ZED DEPT: PR*
C;AL•LFF.. 1D CALLERS NAME DOLLAR WMIT
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: PW******
CALLER ID CALLERS NAME DOLLAR LIMIT
*TA***** 01-35, 000.00
ALLOCATION:
PHONE NUMBER
ALLOCATION:
PHONE: NUMBER
l ) -
ALLOCATION:
PHONE NUMBER
ALLOCATION:
PHONE NUMBER
AkhoGAI' 1ON :
PHONE NUMBER
ALLOCATION:
PHONE NUMBER
02-- 356
MIAMI—DADE COUNTY
BLANKET PURCHASE ORDER
-------------------------------------------------------------------------------
BPO ID: ABCW0200421 PRINT DATE: 01/31/2002 PAGE: 03
------------------------------------------------------------------------------
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: SP**.**** ALLOCATION:
CALLER ID CALLERS NAME DOLLAR LIMIT PHONE NUMBER
******** $265,000.00
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: SW****** ALLOCATION•
CALLER ID CALLERS NAME DOLLAR LIMIT PHONE NUMBER
********
c25,000.00 ( )
AIITHOPIZED DFPTS/USER:;
AIJTHORI:II,ID DEPT: WS******
CALLER I D C:.ALLER..S NAME 1)0141.,Ak LI M T `l'
********
$5, 290, 500.00
TERMS:
COSTS OF MANDATORY RANDOM AUDIT BY THE INSPECTOR GENERAL ARE
INCORPORATED INTO THIS CONTRACT AS 1/4 OF l% OF THE CONTRACT
PRICE.
AUTHORTZI.1) SrCNATI]IiE:t
---
******** LAST PAGE
ALLOCATION:
PIIr,NE NUMBER
i ^
DATE:
i
®2- 356
FBFIEDDN'0-:. 3380 -2/06 -OTR
OPENING: 2:00 P.M.
WEDNESDAY
July 11, 2001
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
Mobile Equipment Manufacturer (OEM) Replacement Parts and Service. Truck and
Major Component Equipment with Repair or Installation Service and Named Brand
Replacement Parts and Service. Specialized Heavy Duty Vehicle Parts and Service for
Miami -Dade County for a (3) Three Year period with (2) Two Yearly Options to Renew
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
AFFIDAVITS
BID DEPOSIT AND PERFORMANCE BOND
CATALOGUE AND LISTS
CERTIFICATE OF COMPETENCY
EQUIPMENT LIST
INDEMNIFI CATIONANSURANCE
LIVING WAGE
PRE-BID CONFERENCE/WALK-THRU
RACE -CONSCIOUSNESS MEASURE
SAMPLESANFORMATION SHEETS
SECTION 3 — MDHA
SITE VISIT/AFFIDAVIT
SURCHARGE FEE
WRITTEN WARRANTY
SEE APPENDIX - SECTION I
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
NIA
SEE SECTION 2.0 Paragraph 2.19
FOR INFORMATION CONTACT:
J. CARLOS PLASENCIA, CPPB
IMPORTANT NOTICE TO BIDDERS
N/A
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
AILURE TO SIGN PAGE 30 OF SECTION 4.0, BID PROPOSAL WILL RENDER YOUR BID NON-
RESPONSIVE
02 356
MIANIl-DADE COUNTY
BID NO.: 53ov-2/06-OTR
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION
Each bid proposal submitted to the CLERK OF THE BOARD will have the following
information clearly marked on the face of the envelope:
> Bidder's Name and Return Address > Bid Number
> Opening Date of Bid > Title of the Bid
Failure to include this information may result in your bid not being considered.
The bidder will submit each bid proposal, consisting of one original and three copies and any
attachments in one envelope.
Bid responses submitted at the same time for different bid solicitations shall be placed in
separate envelopes and each envelope shall contain the information previously stated. Failure to
comply with this requirement may result in the bid from being considered.
KBIDS/PROPOSALS MUST BE ,SUBMITTED IN A SEALED ENVELOPE OR
CONTAINER AND WILL BE OPENED PROMPTLY AT THE SUBMITTAL
DEADLINE. BIDS/PROPOSALS RECEIVED AFTER THE FIRST BID/PROPOSAL
ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR
CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS/PROPOSALS TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS
SOLED' AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. MIAMI-DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE
OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY
OTHER OCCURRENCE: '
THIS BID/PROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street,17th Floor, Suite 202
Miami, Florida 33128-1983
The County provides equal access and does not discriminate on the basis of disability in its programs or
services. It is our policy to make any communication available to the public. It is also available to the people
who are blind/visually impaired and deaftard of hearing. If you require information in an alternate format
please call 305-375-5278.
02- 356
VEMMOV,Arm,
MIAM-DARE COUNTY
1.1 DEFINITIONS
BID NO.: 5380 -2/06 -OTR
SECTION 1
GENERAL TERMS AND CONDITIONS
The term "bid" shall refer to any offer(s) submitted in response to this bid solicitation.
The term "County" shall refer to Miami -Dade County.
The term "bidder" shall refer to anyone submitting a bid in response to this bid solicitation.
The term "contractor' or "successful bidder" shall refer to the bidder receiving an award as
a result of this bid solicitation.
The term "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid
solicitation. as approved by the County in accordance with Administrative Order 3-2 and
any purchase order or change order issued by DPM.
The term "DPM" shall refer- to Miami -Dade County's Department of Procurement
Management.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the bidder to become thoroughly familiar
with the bid requirements and all terms and conditions affecting the
performance of this bid solicitation. Pleas of ignorance by the bidder of
conditions that exist, or that may exist will not be accepted as a basis for
varying the requirements of the County, or the compensation to be paid to
the successful bidder.
(2) The bidder is • advised that this bid solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and all
other applicable County Ordinances and/or State and Federal Statutes.
Where conflicts exist between this bid solicitation and these legal
requirements, the higher authority shall prevail in the following order:
Federal, State and local.
B. Additional Information/Addenda
(1) Request for additional information, explanation; clarification or
interpretation must be made in writing to the Department of Procurement
Management, Bids and Contracts Division contact person identified on the
cover page of this bid solicitation and file a copy with the Clerk of the
Board, 111 NW Ist Street, 17'h Floor, Suite 202, Miami, Florida. The
II 02- 356
MIANII-DADS COUNTY
BID NO.: 5380 -2/06 -OTR
request shalt be received no later than fourteen (14) working days prior to
the bid opening date. Any request received after that time may not be
reviewed for inclusion in this bid solicitation. The request shall contain the
requester's name, address, and telephone number. If transmitted by
facsimile, the request shall also include a cover sheet, with the sender's
facsimile number. This bid solicitation is subject to the "Cone of Silence"
in accordance with County Ordinance No. 98-106.
"CONE OF SILENCE"
PURSUANT TO ORDINANCE 98-106, AS AMENDED, A "CONE OF SILENCE"
IS IMPOSED UPON RFPs, RFQs OR BIDS AFTER ADVERTISEMENT AND
TERMINATES AT THE TIME THE COUNTY MANAGER ISSUES A WRITTEN
RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS. THE
CONE OF SILENCE PROHIBITS COMMUNICATION REGARDING RFPs,
RFQs OR BIDS BETWEEN POTENTIAL VENDORS, SERVICE PROVIDERS.
BIDDERS, LOBBYISTS OR CONSULTANTS AND THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF. A CONE OF SILENCE
IS ALSO IMPOSED BETWEEN THE MAYOR, COUNTY COMMISSIONERS
OR THEIR RESPECTIVE STAFFS AND ANY MEMBER OF THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF.
THE PROVISIONS OF ORDINANCE 98-106 DO NOT APPLY TO ORAL
COMMUNICATIONS AT PRE-BID CONFERENCES, ORAL PRESENTATIONS
BEFORE SELECTION COMMITTEES, CONTRACT NEGOTIATIONS
DURING ANY DULY NOTICED PUBLIC MEETING OR COMMUNICATIONS
IN WRITING AT ANY TIME UNLESS SPECIFICALLY PROHIBITED BY THE
APPLICABLE RFP, RFQ OR BID DOCUMENT. BIDDERS OR PROPOSERS
MUST FILE A COPY OF ANY WRITTEN COMMUNICATION WITH THE
CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY
PERSON UPON REQUEST. THE COUNTY SHALL RESPOND IN WRITING
AND FILE A COPY WITH THE CLERK OF THE BOARD, WHICH SHALL BE
MADE AVAILABLE TO ANY PERSON UPON REQUEST.
IN ADDITION TO ANY OTHER PENALTIES PROVIDED BY LAW,
VIOLATION OF ORDINANCE "-106 BY ANY BIDDER OR PROPOSER
SHALL RENDER ANY RFP AWARD, RFQ AWARD OR BID AWARD
VOIDABLE ANY PERSON HAVING PERSONAL KNOWLEDGE OF A
VIOLATION OF THIS ORDINANCE SHALL REPORT SUCH VIOLATION TO
THE STATE ATTORNEY AND/OR MAY FILE A COMPLAINT WITH THE
ETHICS COMMISSION. BIDDERS OR PROPOSERS SHOULD REFERENCE
THE ACTUAL ORDINANCE FOR FURTHER CLARIFICATION.
(_') The Department of Procurement Management, Bids and Contracts
Division will issue a response to any inquiry, as it deems necessary, by
written addenda, issued prior to the bid opening date. The bidder shall not
rely on any representation, statement or explanation other than those made
in this bid solicitation document or in any addenda issued. Where there
appears to be a conflict between this bid solicitation, and any addenda
issued, the last addendum issued will prevail.
02 356
MIANII-DARE COUNTY
BID NO.: 53800.2/06 -OTR
(3) It is the bidder's responsibility to ensure receipt of all addenda and
substitute bid proposal forms. If applicable, the bidder is required to
submit the substitute bid proposal forms and acknowledge the number of
addenda received as pan of this bid solicitation. by completing and signing
the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the bid
proposal Section, or any addendum issued, the order of precedence shall
be: the last addendum issued, the bid proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and
Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The bidder may offer cash discounts for prompt payments. however,
such discounts will not be considered in determining the lowest price
for bid evaluation purposes.
b. The bidder is required to provide prompt payment terms in the space
provided on the bid proposal signature page of this bid solicitation. If
no prompt payment discount is being offered, the bidder shall enter
zero (0) for the percentage discount to indicate no discount. If the
bidder fails to enter a percentage, it is hereby understood and agreed
that the payment terms will be 2% 20 days, effective after receipt of
invoice or final acceptance, whichever is later.
1.3 PREPARATION AND SUBMISSION OF BID
A. Preparation/Submission
(1) The bid proposal form shall be used when submitting a bid. Use of any `
other form shall result in the rejection of the bidder's Proposal.
(2) The bid will either be typed or completed legibly in ink. The bidder's
authorized agent will sign the bid proposal Form in ink, and the authorized
agent will initial all corrections made by the bidder in ink. The use of
pencil or erasable ink may result in the rejection of the bid. Failure to
sign the Bid Proposal signature page will render your bid non-
responsive,
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
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BID NO.: 5.60 -2/06 -OTR
(4) The Countv may consider additional bid proposal(s) from the same bidder
for the same bid solicitation, provided that. (a) the additional bid(s) offer a
different product and/or level of service that meets or exceeds this bid
solicitation requirements; (b) the bidder completes a separate bid proposal
Form for each bid and shall mark "Alternate bid(s)" on the first page.
Failure to comply with the foregoing may result in the rejection of the
additional bid(s).
(5) The bidder is allowed to offer multiple product brand names for each item.
listed on the bid proposal; provided that (a) such offer is allowable in
accordance with Section 2.9 of this bid solicitation and (b) the same price
is offered for all brand names bid. If the County determines that all brand
names are acceptable based on the quality standards, the County may, at
its option, order either of the brands names made available through this
bid solicitation. Conversely, the Vendor will deliver the brand name that
has been ordered by the County.
(6) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shalt be stated in
calendar days.
(7) The bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the bidder, in
conjunction with this bid solicitation shall be subject to the Florida State
Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended
1970, and all amendments thereto, shall be borne solely by the bidder.
When the bidder does not manufacture the materials and/or supplies, taxes
must be incorporated in the bid price, not as a separate item. When
materials and/or supplies are manufactured by the bidder and are not for
resale, the County is exempt. The County may be subject to applicable
taxes on goods purchased for the purpose of resale. Upon request, the
County will provide a tax exemption certificate, if applicable. Any special
tax requirements will be specified either in the Special Conditions or in the
Technical Specifications.
(8) Any telegraphic or facsimile bid will not be considered.
(9) The bidder shall incorporate in their bid price all costs related to this bid
solicitation.
(10) The apparent silence of the specifications and any addenda regarding any
details or the omission from the specifications of a detailed description
concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this bid solicitation.
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B. Vendor Registration
BID NO.: 5380-7Jo6-OTR
The County requires the bidder to complete a registration application
including the required disclosure affidavits with the Department of
Procurement Management. The bidder must be registered to be
recommended for any contract award*. To register, or for assistance in
registering, contact Vendor Assistance at 305-375-5287.
•section 2-113ld► of the County Code provides that a person (county Employee) tray sot eater into asy
contract or transact any business througb a firm. corporaboo6 partnership or business entity in wbicb be
or any member of his immediate family has a controlling financial interest. direct or iodkwL vritb the
County or any person or agency action for the County and any such contract. agreement or business
engagement entered is 'violation of this subsection shall reader the musectios voidable. For additional
information please contact the Feb Cammisjou hot lose at 345-579.2593.
The following are the documents with the vendor registration application:
(1) Disclosure of Employment Affidavit
Pursuant to County Ordinance No. 90-133, the bidder shall disclose the
composition of the workforce, wages and benefits to be paid and existence
of collective bargaining agreement.
(2) Disclosure of Ownership Affidavit
Pursuant to County Ordinance No. 88-121, the bidder shall disclose the
full legal name and business address of any individual (other than
subcontractors, materialmen, suppliers, laborers, or lenders) that have, or
will have any interest (legal, equitable beneficial or otherwise) in the
contract or business transaction with the County. If the contract or
business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each
stockholder who holds directly or indirectly five percent (5%) or more of
the corporation's stock. If the contract or business transaction is with a
trust, the full legal name and address shall be provided for each trustee and
each beneficiary. Post Office addresses are not acceptable.
(3) Drug -Free Affidavit
Pursuant to County Ordinance No. 92-15, the bidder shall certify that it is
providing a drug-free workplace and notices to each employee of the
danger of drug abuse; the firm's policy of maintaining a drug-free
environment; availability of drug counseling, rehabilitation and employee
assistance programs; and penalties that may be imposed upon employees
for drug abuse violations. The bidder shall also require an employee to
sign a statement, as a condition of employment that the employee will
abide by the terms of the drug-free workplace policy, and notify the
employer if any criminal conviction occurring no later than five (5) days
after receiving notice of such conviction, and impose appropriate
personnel action against the employee up to and including termination.
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(4) Family Leave Affidavit
BID NO.: 80 -2/06 -OTR
Pursuant to County Ordinance No.91-142. the bidder shall certify that it
entitles an employee who has worked for the firm for at least one (1) year.
ninety (90) days of family leave during any twenty-four (24) month
period, for medical reasons, for the birth or adoption of a child. or for the
care of a child, spouse or other close relative who has a serious health
condition without risk of termination or employment or employer
retaliation.
(5) W-9 and 8109 forms
The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon)
forms as required by the Internal Revenue Service in order to enter into
this contract with the County.
(6) Social Security Number
The bidder must furnish a copy of the Social Security card if a social
security number is being used in lieu of the Federal Identification Number
(F.E.I.N.).
C. Americans with Disabilities Act (A.D.A.) Affidavit
It is the policy of the County to comply with all requirements of the
Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call
305-375-3566. The bidder recommended for award shall be required to
complete an A.D.A. affidavit in accordance with County Resolution No.
385-95 prior to the award of this bid solicitation. Failure to complete the
affidavit as required may result in the rescinding of the recommendation
for award. (See Appendix - Section 1)
D. Antitrust Laws
By acceptance of this contract, the successful bidder agrees to comply
with all antitrust laws of the United States and the State of Florida, in
order to protect the public from restraint of trade, which illegally increases
prices.
E. Collection of Fees. Taxes and Parking Tickets Affidavit
Pursuant to the procedures contained in Section 2-8.1 (c) of the County
Code, and as amended by County Ordinance No. 95-178, the bidder shall
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certify that all delinquent and currently due fees, taxes and parking tickets
have been paid. (See Appendix - Section 1)
F. Conflict of Interest and Code of Ethics
Prohibition of County Employees contracting with the County
No person included in the terms defined in 2-I1.1(b)(1) through (6) and (9) of the
Code of Miami -Dade County shall enter into any contract or transact any business
in which he or a member of his immediate family has a financial interest, direct or
indirect, with Miami -Dade County or any person or agency acting for Miami -
Dade County or any person or agency acting for Miami -Dade County. Any such
contract, agreement or business Iengagement entered in violation of the Conflict of
Interest and Code of Ethics Ordinance shall render the transaction voidable.
Willful violation of this subsection shall constitute malfeasance in office and shall
effect forfeiture of office or position.
County Ordinance No. 00-1, amending Section 2-11.1(c) of the Code of Miami -
Dade County, provides a limited exclusion from the foregoing prohibition on
transacting business with the County for employees and their immediate family.
County employees and members of their immediate family may enter into
contracts, individually or through a firm, corporation, partnership or business
entity in which the employee or any member of his or her immediate family has a
controlling financial interest, with Miami -Dade County or any person or agency
acting for Miami -Dade County, provided that:
(1) entering -into the contract would not interfere with the full and faithful
discharge by the employee of his or her duties to the County;
(_') the employee has not participated in determining the subject contract
requirements or awarding the contract: and
(3) the employee's job responsibilities and job description will not require
him or her to be involved with the contract in any way, including, but not
Iimited to its enforcement, oversight, administration, amendment,
extension, termination or forbearance.
Any affected County employee shall seek a conflict of interest opinion from the
Miami -Dade County Commission on Ethics and Public Trust ("the Ethics
Commission") prior to submittal of a bid, response or application of any type to
contract with the County by the employee or his or her immediate family. A
request for a conflict of interest opinion shall be made in writing and shall set
forth and include all pertinent facts and relevant documents.
The employee shall file with the Clerk a statement in a form satisfactory to the
Clerk disclosing the employee's interest or the interest of his or her immediate
family in the proposed contract and the nature of the intended contract at the same
time as or before submitting a bid, response, or application of any type to contract
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BID NO.: _ ,80 -2 -OTR
with the County. Also a copy of the request for a conflict of interest opinion from
the Ethics Commission and any corresponding opinion, or any waiver issued by
the Board of County Commissioners, must be submitted with the response to the
solicitation to contract with the County.
The County employee has the right to seek a legal opinion from the State of
Florida Ethics' Commission regarding the applicability of state law conflict of
interest provisions.
Criminal Conviction Disclosure
Pursuant to County Ordinance No. 94-34, "Any individual who has been
convicted of a felony during the past ten (10) years and any corporation,
partnership, joint venture or other legal entity having an officer, director,
or executive who has been convicted of a felony during the past ten (10)
years shall disclose this information prior to entering into a contract with
or receiving funding from the County."
Debarment Disclosure Affidavit
Pursuant to County Ordinance No. 93-129, the bidder will agree to comply
with the provisions , of this ordinance, which prevents the contractor,
subcontractors, their officers, their principals, stockholders, and their
affiliates who have been debarred by the County, from entering into this
contract with the County during the period for which they have been
debarred. It is the bidders responsibility to ascertain that none of the
subcontractors, their officers, principals, or affiliates, as defined in the
ordinance, are debarred by the County pursuant to Ordinance No. 93-129
and Administrative Order 3-2 before submitting the bid proposal. The
Disclosure Affidavit requires the bidder to affirm under oath, that the
County debars neither the bidder, its subcontractors, or their officers,
principals nor affiliates, at the time of the bid proposal. If the bidder fails
to complete the Disclosure Affidavit it shall not be awarded this contract.
If this contract is entered into in violation of this ordinance, it is void, and
any person who willfully fails to disclose the required information or who
knowingly discloses civil or criminal penalties, or both can punish false
information, as provided for in the law. (See Appendix - Section 1)
Independent Private Sector Inspector General
(1) Pursuant to A.0. 3-20, the County has the right to retain the services of an
independent private sector inspector general (IPSIG). Upon written notice
from the County, the Vendor shall make available to the IPSIG retained by
the County all requested records and documents for inspection and
copying. The terms of this provision apply to the bidder, its offices, agents
and employees. Nothing contained in this provision shall impair any
independent right of the County to audit or investigate the operations,
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MIAMI -DADS COUNTY
BID NO.: 5380 -2/06 -OTR
activities and performance of the Vendor in connection with this contract.
The terms of this provision are neither intended, nor shall they be
construed, to impose any liability on the County by the Vendor or third
parties.
(2) Pursuant to Ordinance 97-215 Miami -Dade County has established the
Office of Inspector General, which is required to perform mandatory
random audits on all County contracts throughout the duration of each
contract. The cost of the audit for this contract shall be 1/. of 1 % of the
total contract amount which cost the (ContractorNendor/Consultant)
agrees is included in the total contract amount. The audit cost will be
deducted by the County from progress payments to the
(ContractorNendor/Consultant). The audit cost shall also be included in
all change orders to this contract and all contract renewals and extensions.
Accordingly, the audit cost will be deducted from progress payments to
the (ContractorNendor/Consultant) pursuant to all change orders, contract
renewals and extensions.
The Miami -Dade County Inspector General is authorized and empowered
to review past, present and proposed County and Public Health Trust
programs, contracts transactions, accounts, records and programs. In
addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may
include a report concerning whether the project is on time, within budget
and in conformance with plans, specifications and applicable law. The
inspector general is empowered to analyze the necessity of and
reasonableness of proposed change orders to the contract. The Inspector
General is empowered to retain the services of independent private sector
inspectors general to audit, investigate, monitor, oversee, inspect and
review operations, activities, performance and procurement process
including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the
(ContractorNendor/Consultant), its officers, agents and employees,
lobbyists, County staff and elected officials to ensure compliance with
contract specifications and to detect fraud and corruption.
Upon 14 days prior written notice to (ContractorNendor/Consultant) from
the Inspector General or IPSIG retained by the Inspector General, the
(ContractorNendor/Consultant) shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and
copying. The Inspector General and IPSIG shall have the right to inspect
and copy all documents and records in the
(Contractor'sNendor's/Consultant's) possession, custody or control
which, in the Inspector General's or IPSIG's sole judgement, pertain to
performance of the contract, including, but not limited to original estimate
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MIAM1-DADS COUNTY
BID NO.: _,80 -2/06 -OTR
files, change order estimate files, worksheets, proposals and agreements
from and with successful and unsuccessful subcontractors and suppliers,
all project -related correspondence, memoranda. instructions, financial
documents, construction documents. (bid/proposal) and contract
documents, back -charge documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or
dividends received, payroll and personal records, and supporting
documentation for the aforesaid documents and records.
The provisions in this section shall apply to the
(ContractorNendor/Consultant), its officers, agents, employees,
subcontractors and suppliers. The (ContractorNendor/Consultant) shall
incorporate the provisions in this section in all subcontracts and all other
agreements executed by the (ContractorNendor/Consultant) in connection
with the performance of the contract.
Nothing in this contract shall impair any independent right to the County
to conduct audit or investigative activities. The provisions of this section
are neither intended nor shall they be construed to impose any liability on
the County by the (ContractorNendor/Consultant) or third parties.
J. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 175 NW
1st Avenue, 281" Floor, Miami, FL 33123-1844, Phone: 305-349-5960.
K. Public Entitv Crimes Sworn Statement
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime. may not submit a bid on a
bid solicitation to provide goods and/or services to a public entity, may not
submit a bid on a bid solicitation with a public entity for construction or
repair of a public building or public work, may not submit a bid on leases
of real property to a public entity, may not be awarded or perform work as
a contractor or, supplier, or subcontractor or consultant under a bid
solicitation with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six
(36) months from the date of being placed on the convicted vendor list."
L. Living Wage
In accordance with Ordinance 99-44 beginning November 11, 1999, all
Service Contractors who enter into this contract shall agree to pay the
MIAMI -DARE COUNTY
BID NO.: 5380 -2/06 -OTR
Living wage required by ordinance 99-U to all its employees providing
Covered Services. The current Living Wage applied to this contract (if
applicable) is $8.56 per hour plus Health Benefits as described in the
aforementioned ordinance or $9.81 per hour without Health Benefits. The
Living wage required by ordinance 99-44 is subject to indexing as set -
forth in Section "C" (Indexing). Such Health Benefits shall consist of
payment of at least $1.25 per hour towards the provision of health care
benefits for employees and their dependents. Proof of the provision of
Health Insurance must be submitted to the County to qualify for the wage
rate for employees with health benefits. The Service Contractor shall also
agree to produce all documents and records relating to payroll and
compliance with this Ordinance prior to award of this bid solicitation
upon- request by the Department of Procurement Management, Bids 8
Contracts Division.
The provisions in this Ordinance applies to all Service Contracts
involving the expenditure of over $100,000 per year for the following
types of ("Covered Services") services:
(i) food preparation and/or distribution
(ii) Security services
(iii) Routine maintenance services such as custodial, cleaning, refuse
removal, repair, refinishing and recycling
(iv) Clerical or other non -supervisory office work, whether temporary
or permanent
(v) Transportation and parking services including airport and seaport
services
(vi) Printing and reproduction services
(vii) Landscaping, lawn and/or agricultural services
If records reflect, that the Service Contractor is in violation of this
Ordinance, the County has the right to sanction the Service Contractor to
include but not limited to termination, fine and suspension.
This Ordinance encompasses various responsibilities that must be
accomplished by the successful bidder such as record keeping,
posting and reporting. Upon the award of this contract, the
successful bidder must be prepared to comply with these
requirements as outlined in Ordinance 99-44.
M. Code of Business Ethics
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BID NO.: 5j80 -2/06 -OTR
In accordance with Resolution R-994-99 each person or entity that seeks
to do business with Miami -Dade County shall adopt the Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business Ethics
as follows:
Miami -Dade County and the Greater Miami Chamber of Commerce seek
to create and sustain an ethical business climate for its members and the
community by adopting a Code of Business Ethics. Miami -Dade
County/Greater Miami Chamber of Commerce encourages its members
to incorporate the principles and practices outlined here in their
individual codes of ethics that will guide their relationships with
customers, clients and suppliers. This Model Code can and should
prominently be displayed at all business locations . and may be
incorporated into marketing materials. Miami -Dade County/Greater
Miami Chamber of Commerce believes that its members should use this
Code as a model for the development of their organizations' business
codes of ethics.
This Model Code is a statement of principles to help guide decisions and
actions based on respect for the importance of ethical business standards
in the community. Miami -Dade County/Greater Miami Chamber of
Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the Bid Proposal signature page the bidder
hereby agrees to comply with the principles of Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business
Ethics. If the bidder firm's code varies in any way the bidder must
identify the difference(s) on a separate documents) (cover).
Compliance with Government Rules and Reeulations
♦ We, the undersigned will properly maintain all records and post all
licenses and certificates in prominent places easily seen by our
employees and customers;
• In dealing with government agencies and employees, we will conduct
business in accordance with all applicable rules and regulations and in
the open;
• We, the undersigned will report contract irregularities and other
improper or unlawful business practices to the Ethics Commission,
the Office of Inspector General or appropriate law enforcement
authorities.
Recruitment. selection and Com2gnsation of Vendors and Suppliers
aff
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MIAND-DADE COUNTY
BID NO.: 5380 -2/06 -OTR
♦ We. the undersigned will avoid conflicts of interest and disclose such
conflicts when identified;
• Gifts. which compromise the integrity of a business transaction. are
unacceptable; we will not kick back any portion of a contract
payment to employees of the other contracting party or accept such
kickback.
Business Accounting
• All our financial transactions will be properly and fairly recorded in
appropriate books of account, and there will be no 'off the books"
transactions or secret accounts.
Promotion and Sales of Products and Services
♦ Our products will comply with all applicable safety and quality
standards;
• We, the undersigned will promote and advertise our business and its
products or services in a manner which is not misleading and does not
falsely disparage our competitors;
• We. the undersigned will conduct business with government agencies
and employees in a manner, which avoids even the appearance of
impropriety. Efforts to curry political favoritism ate unacceptable;
♦ Our bids. will be competitive, appropriate to the bid documents and
arrived at independently;
♦ Any changes to contracts awarded will have a substantive basis and
not be pursued merely because we are the successful bidder,
♦ We- the undersigned will, to the best of our ability, perform
government contracts awarded at the price and under the terms
provided for in the contract. We will not submit inflated invoices for
goods provided or services performed under such contracts, and
claims will be made only for work actually performed. We will abide
by all contracting and subcontracting regulations.
♦ We, the undersigned will not, directly or indirectly, offer to give a
bribe or otherwise channel kickbacks from contracts awarded, to
government officials, their family members or business associates.
♦ We, the undersigned will not seek or expect preferential treatment on
bids based on our participation in political campaigns.
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miAw-DADS COUNTY
Public Life and Political CaMRaigns
BID NO.: ,.380 -2/06 -OTR
♦ We, the undersigned encourage all employees to participate in
communit) life, public ser-%-icc and the political process, to the extent
permitted by law;
♦ We, the undersigned encourage all emplovees to recruit, support and
elect ethical and qualified public officials and engage them in
dialogue and debate about business and community issues, to the
extent permitted by law;
♦ Our contributions to political parties, committees or individuals will
_only be made in accordance with applicable laws and will comply
with all requirements for public disclosure. All contributions made on
behalf of the business must be reported to senior company
management;
♦ We, the undersigned will not contribute to the campaigns of persons
who are convicted felons or those who do not sign the Fair Campaign
Practices Ordinance.
♦ We, the undersigned will not knowingly disseminate false campaign
information or support those who do.
Pass-through Requirements
♦ This Code prohibits pass-through whereby the prime firm requires
that the MBE firm accept payments as a MBE and pass through those
payments to another entity;
Rental Space Equipment and Staff Requirements or Flat Overhead Fee
Requirements
♦ ThisCode prohibits rental space requirements, equipment
requirements, staff requirements and/or flat overhead fee
requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat
overhead fee for the use of space, equipment, secretary, etc; .
MBE Staff Utilization
♦ This Code prohibits the prime firm from requiring the MBE firm
to provide more staff than is necessary and then utilizing the MBE
staff for other work to be performed by the prime firm.
♦ The Code also requires that on any contract where MBE
participation is purported, the contract shall specify essential terms
XV U2~ 356
"Vemesnu ooa
M kW -DADS COUNTY BID NO.; 5380 -2/06 -OTR
including, but not limited to. a specific statement regarding the
percent of participation planned for MBEs. the timing of payments
and when the work is to be performed.
N. Individuals and Entities Doi ns Business with the Countv not Current in
their Obligations to the County (See Appendix — Section 1)
Pursuant to Ordinance No. 99-162 and Section 2-8.1 of the County Code,
no individual or entity who is in arrears in any payment under a contract.
promissory note or other loan document with the County, or any of its
agencies or instrumentalities, including the Public Health Trust (herein
referred to as "County"), either directly or indirectly through a firm,
corporation, partnership or joint venture in which the individual or entity
has a controlling financial interest as that term is defined in Section 2-
11.1(b)(8) of the County Code, shall be allowed to receive any additional
County contracts, purchase orders or extensions of County contracts until
either the arrearage has been paid in full or the County has agreed in
writing to a payment schedule. Failure to meet the terms and conditions
of any obligation or repayment schedule shall constitute a default of the
subject contract and may be cause for suspension, termination and
debarment, in accordance with the terms of the contract and the
debarment procedures of the County.
1.4 MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the bidder to a bid shall be submitted to the Clerk Of
The Board prior to the time and date set for bid opening. The bidder shall
submit the new bid proposal form and a letter, on company letterhead,
signed by an authorized agent of the bidder stating that the new submittal
supersedes the previously submitted bid proposal. The sealed envelope
shall contain the same information as required for submitting the original
bid. In addition, the envelope shall contain a statement that this bid
replaces the previously submitted bid. No modifications of a bid shall be
accepted after the bid has been opened.
B. Withdrawal of a Bid
A bid shall be irrevocable unless the bid is withdrawn as provided herein.
Only written letter received by the Clerk Of The Board prior to the bid
opening date may withdraw a bid. A bid may also be withdrawn ninety
(90) days after the bid was opened and prior to award, by submitting a
letter to the contact person identified on the front cover of this bid
solicitation. The withdrawal letter must be on company letterhead and
signed by an authorized agent of the bidder.
la EVALUATION OF A BID
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MIAM-DADS COUNTY BID NO.: i80 -2/06 -OTR
A. Refection of Bid
(1) The County may reject any bidder's Proposal and award to the next lowest
responsive/responsible bidder or may reject and re -advertise for all or any
part of this bid solicitation, whenever it is deemed in the best interest of
the County. The County shall be the sole judge of what is in its "best
interest."
(2) The County may reject any bid if: (a) prices are not fair and reasonable. as
determined by the County, and/or exceed the County's estimated budget
for this bid solicitation; (b) the bidder take exceptions to or modifies the
terms and conditions of this bid solicitation; (c) the bidder failed to satisfy
claims on previous contracts with the County or past -due payments for
County services or claims for damage to County property. The County
shall be the sole judge of what is "fair and reasonable."
B. Bankruptcy
(1) Any vendor who, at the time of bid submission, is involved in an ongoing
bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution
proceeding, or if a trustee or receiver has been appointed over all or a
substantial portion of the property of the vendor under federal bankruptcy
law or any state insolvency law, may be declared non -responsible.
(2) The County reserves the right to terminate this contract, if, during the term
of any contract the vendor has with the County, he/she becomes involved
as a debtor in a bankruptcy proceeding, or becomes involved in a
reorganization, dissolution, or liquidation proceeding, or if a trustee or
receiver is appointed over all or a substantial portion of the property of the
vendor under federal bankruptcy law or any state insolvency law.
C. Bidder's Past* Performance
Pursuant to County Ordinance No. 98-42, the bidders performance as a
prime contractor or subcontractor on previous County contracts shall be
taken into account in evaluating the bid proposal received for this bid
solicitation.
D. Elimination from Consideration
This bid solicitation shall not be awarded to any person or firm which is in
arrears to the County upon any debt, taxes or contracts which are defaulted
as surety or otherwise upon any obligation to the County.
E. Waiver of Informalities
The County reserves the right to waive any informalities or irregularities
in this bid solicitation.
XVII
M ANII-DADS COUNTY
F. Demonstration of Com*+'tency
BID NO.: 5380 -2/06 -OTR
(1) A bid will only be considered from a firm that is regularly engaged in the
business of providing the goods and/or services required by this bid
solicitation. The bidder must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure that they can satisfactorily provide the goods and/or
services if awarded this bid solicitation.
(_') The Countv may conduct a pre -award inspection of the bidder's site or
hold a pre -award qualification hearing to determine if the bidder possesses
the requirement as outlined in the above paragraph, and is capable of
performing the requirement of this bid solicitation. The County may
consider any evidence available regarding the financial, technical and
other qualifications and abilities of the bidder, including past performance
(experience) with the County or any other governmental entity in making
the award.
(3) The County may require the bidder to show evidence that they have been
designated as an authorized representative of a manufacturer, supplier
and/or distributor, if required by this bid solicitation.
(4) The County reserves the right to audit all records pertaining to and
resultins from any award from this bid solicitation, financial or otherwise.
(5) In the event that the bidder will sub -contract all or part of its work to
another vendor, or will obtain the goods required in conjunction with this
contract with another source of supply, the bidder may be required to
verify the competency of its subcontractor or supplier. The County
reserves the right, before awarding this contract to require the bidder to
submit such evidence of its subcontractor, as it may deem necessary.
G. Conv of Bid Tabulation
The bidder who desires to receive a copy of the bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope and
postage is a must depending on the amount of information involved) when
submitting its bid proposal. Bid results will not be given out by telephone
or facsimile.
1.6 AWARD OF BID SOLICITATION
XVIII
MIANII_DADE COUNTY
A. Contract
BID NO.: Ss80-2/06-OTR
This bid solicitation, any addenda and/or properly executed modifications.
the purchase order (if issued), and a change order (if applicable).
constitute the entire contract.
B. Tie Bid
The Director of Bids and Contracts or designee, and according to County
Resolution 1574-88 will decide any tie bid.
C. Additional Information
The award of this bid solicitation may be preconditioned on the
subsequent submission of other documents, as specified in the Special
Conditions or Technical Specifications. The successful bidder shall be in
default of its contractual obligation if such documents are not submitted in
a timely manner and in the form required by the County. Where the
successful bidder is in default of the contractual requirements, the County,
through action taken by the Department of Procurement Management,
Bids & Contacts Division, may rescind the award.
D. Term of Contract
The term of this bid solicitation shall be specified on one of three
documents, issued to the successful bidder. These documents may either
be this bid solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this contract for up
to ninety (90) calendar days beyond the stated contract term. The County
shall notify the successful bidder in writing of such extensions. Additional
extensions over the first ninety (90) day extension may occur, if, the
County and the successful bidder are in mutual agreement of such
extensions.
F. Warranty
Any implied warranty granted under the Uniform Commercial Code shall
apply to all goods purchased under this bid solicitation.
G. Estimated Ouantities
Estimated quantities or estimated dollars, if provided, are for bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract period. The County is not
XIX -- 356
NIIAMI-DARE COUNTY
BID NO.: 5380 -2/05 -OTR
obligated to place anv order for a given amount subsequent to the award of
this bid solicitation. Estimates are based upon the County's actual needs
and/or usage during a previous contract period. The County for purposes
of determining the low bidder meeting specifications may use said
estimates.
H. Non -Exclusive Contract
Although the purpose of this bid solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
hereby agreed and understood that this bid solicitation does not constitute
the exclusive rights of the successful bidder to receive all orders that may
be generated by the County in conjunction with this bid solicitation. In
addition, any and all commodities, equipment, and service required by the
County in conjunction with construction projects are solicited under a
distinctly different bid process and shall not be purchased under the terms,
conditions and awards rendered under this bid solicitation, unless such
purchases are determined to be in the best interest of the County.
I. Local Preference
The award of this bid solicitation is subject to County Ordinance No.
01-21 which, except where Federal or State law mandates to the contrary,
allow preference to be given to a local business. For the purposes of the
applicability of this Ordinance, "local business" means the bidder, as of
the date of the bid opening, has a valid occupational license issued by
Miami -Dade County to do business in Miami -Dade County, that
authorizes the .bidder to provide the goods, services or construction to be
purchased, and has a physical business address located within the limits of
Miami -Dade Countv from which the vendor operates or performs
business. A Post Office Box can not be used to establish a physical
address.
When a responsive, responsible non -local business submits the lowest
price bid, and the bid submittal by one or more responsive, responsible
local businesses is within 5% of the price submitted by the non -local
business, then the non -local business and each of the aforementioned local
businesses shall have the opportunity to submit a best and final bid equal
to or lower than the amount of the low bid previously submitted by the
non -local business. The best and final bid will be requested by the County
within five working days of the bid opening. In the case of a tie in the best
and final bid between a local business and a non -local business, contract
award shall be made to the local business.
I Limited Contract Extension
xx
02- 356
1.7
MLkW-DADE COSY
BID NO.: 5380 -2/06 -OTR
Any specific work assignment which commences prior to the termination
date of the contract and which will extend beyond the termination date
including any previous contract extension(s) shall, unless terminated by
mutual written agreement by both parties. continue until completion at the
same prices, terms and conditions as set forth in this bid solicitation.
BID PROTEST
A recommendation for contract award or rejection of award may be protested by a
bidder or proposer in accordance with the procedures contained in Sections 2-8.3
and: 2-8.4 of the County Code. -as amended, and as established in Administrative
Order No. 3-21.
As a condition of initiating any bid or proposal protest, the protester shall present
to the Clerk of the Board a non-refundable filing fee payable to the Clerk of the
Board in accordance with the schedule provided below.
Award Amount
Filine Fee
525.001- $100,000
$500
$100,001- $500,004
$1,000
$500,001- $5 million
$3.000
over $5 million
$5,000
Any question. issue, objection or disagreement concerning, generated by, or arising
from the published requirements, terms, conditions or processes contained or described
in the solicitation document shall be deemed waived by the protester and shall be
rejected as a basis for a bid or proposal protest unless it was brought by that bidder or
proposer to the attention, in writing, of the procurement agent, buyer, contracting
officer or other contact person in the County department that issued the solicitation
document, at least two working days (not less than 48 hours) prior to the hour of bid
opening or proposal submission.
All protests shall be submitted in writing to the Clerk of the Board and shall state with
particularity the specific facts and grounds on which it is based, and shall include all
pertinent documents and evidence and shall be accompanied by the corresponding
filing fee. This shall form the basis for review of the protest and no other facts,
grounds. documentation or evidence not contained in the protester's submission to the
Clerk of the Board at the time of filing the protest shall be permitted in the
consideration of the protest, except for such additional evidence as is allowed during
the course of the protest proceedings.
A. Award Recommendations Over $100.000
KWX
02- 350
M3AM-DADS COUNTY
BID NO.: 5380 -2/06 -OTR
Award recommendations for contracts and purchases involving the expenditure of
over 5100,000 will be in writing, signed by the issuing department to each
competing bidder or proposer announcing the proposed award, and a copy shall
be deposited with the Clerk of the Board on the same day it is mailed. The bidder
or proposer must file a protest with the Clerk of the Board within ten (10)
working days of the date of the award recommendation letter. Within two (2)
working days of that filing, the protester shall supply the County Attorney and
each bidder or proposer in the competitive process with a true copy of each
document that was filed with the protest. A hearing examiner shall be appointed
to hear the protest and submit a written report and recommendation to the County
Manager within twenty (20) working days of the filing of the protest (maximum
25 working days if hearing examiner consents to extension request).
Failure to timely file the written protest shall constitute a waiver of the right to
protest the award recommendation.
B. Award Recommendations Over $25.000 and uR to $100.000
Award recommendations for contracts and purchases involving the expenditure of
over S25.000 up to and including 5100.000 shall be posted by 9:00 a.m., every
Monday in the lobby of the Stephen P. Clark Center, 111 NW Is` Street, Miami,
FL 33128. Such recommendations shall be in writing and shall identify the
bidder or proposer to whom the award is being recommended and the basis
therefor. It is the responsibility of the bidder or proposer to monitor such bulletin
after bid opening or proposal submission to ascertain that a recommendation for
award has been made. Participants can call the Awards Line at 305-375-4724 or
(800) 510-4724, or contact the person identified on the cover page of the
solicitation.
The bidder or proposer must file a protest with the Clerk of the Board within five
(5) working days of the posting of the award recommendation, together with the
$500 nonrefundable filing fee. Award recommendations for which a protest is not
received within the five (5) working day period shall be awarded in accordance
with the department's recommendation. Not later than twenty (20) working days w
from the filing of the protest, the Director of the issuing department shall review
the written recommendation for award and the written protest, and after
consultation with the County Attorney, issue a recommendation to the County
Manager for final disposition of the protest.
The department shall provide an opportunity to settle the protest by mutual
agreement within five (5) working days of the filing of the protest.
C. Award Recommendations $25.000 and Less
Award recommendations for contracts and purchases involving the expenditure of
S-15000 or less are considered final and may not be protested.
1.8 CONTRACTUAL OBLIGATIONS
02 356
XXn
REVLSW "f14* m
MIAMI -DADS COUNTY
A. Rules. Regulations. Ia_ censino Reouirements
BID NO.: 5380 -2/06 -OTR
The successful bidder shall comply with all laws and regulations
applicable to the goods and/or services, contained in this bid solicitation.
The bidder is presumed to be familiar with all Federal. State and local
laws, ordinances, codes and regulations that may in any way affect the
goods and/or services offered.
B. Countv Contractors Employment and Procurement Practices Affidavit
In accordance with the requirements of Ordinance 98-30, all firms with
annual gross revenues in excess of $5 million, seeking to contract with
Miami -Dade County shall, as a condition of award, have a written
Affirmative Action Plan and Procurement Policy on file with the County's
Department of Business Development. Said firms must also submit, as a
pan of their proposals/bids to be filed with the Clerk of the Board, an
appropriately completed and signed Affirmative Action Plan/Procurement
Policy Affidavit. Finns whose Boards of Directors are representative of
the population make-up of the nation are exempt from this requirement
and must submit, in writing, a detailed Iisting of their Boards of Directors,
showing the race or ethnicity of each board member, to the County's
Department of Business Development. Firms claiming exemption must
submit, as a pan of their proposals/bids to be filed with the Clerk of the
Board, an appropriately completed and signed Exemption Affidavit in
accordance with Ordinance 98-30. These submittals shall be subject to
periodic reviews to assure that the entities do not discriminate in their
employment and procurement practices against minorities and women -
owned businesses.
It will be the responsibility of each firm to provide verification of their
cross annual revenues to determine the requirement for compliance with
the Ordinance. Those firms that do not exceed $5 million annual gross
revenues must clearly state so in their bid proposal.
Any bidder/respondent which does not provide an affirmative action plan
and procurement policy may not be recommended by the County Manager
for award by the Board of County Commissioners.
(See Appendix - Section 1)
C. Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or storage
and comply with the County's Recycled Packaging Resolution No. 738-
9?. (See Appendix - Section 1)
(3) All goods furnished shall be fully guaranteed by the successful bidder
against factory defects and workmanship. The successful bidder at no
MIANII DARE COUNTY
BID NO.: 5380 -2/06 -OTR
expense to the County shall correct any defects, which may occur within
the period of the manufacturer's standard, and/or any implied warranty.
The Special Conditions may supersede the standard manufacturer's
warranty.
D. Subcontracting
(1) Unless otherwise specified in this bid solicitation, the successful bidder
shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited
by the Special Conditions. Subcontracting without the prior consent of the
County may result in termination of this bid solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The successful bidder
is advised that when a subcontractor is utilized to fulfill the terms and
conditions of this bid solicitation, County Resolution No. 1634-93 will
apply to this bid solicitation. This resolution requires the successful bidder
to file quarterly reports as to the amount of contract monies received from
the County and the amount that have been paid by the successful bidder
directly to certified Black, Hispanic and Women -Owned businesses,
performing part of this bid solicitation work. Additionally, the listed
businesses are required to sign reports, verifying their participation in this
bid solicitation work and their receipt of such monies. The requirements of
this resolution shall be in addition to any other reporting requirements by
Federal, State or local laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the successful bidder shall obtain
written consent of the County prior to utilizing the subcontractor. All
actions of any subcontractor are the sole responsibility of the successful
bidder.
Noce: This requirement is separate and independent from any requirements
that may be contained in the Special Conditions, Paragraph 2.2.
(4) In accordance with Ordinance No. 97-104, all bidders and respondents on
County contracts for purchase of supplies, materials or services, including
professional services, which involve the expenditure of $100,000 or more
and all bidders or respondents on County or Public Health Trust
construction contracts which involve the expenditure of $100,000 or more
shall include, as part of their bid or proposal submission, a listing which
identifies all first tier subcontractors who will perform any pan of the
contract work and describes the portion of the work such subcontractor
will perform, and all suppliers who will supply materials for the contract
work direct to the bidder or respondent and describes the materials to be
supplied. Failure to include such listing with the bid or proposal shall
render the bid or proposal non-responsive. Ordinance No. 97-104, applies
to all contracts whether competitively by the County or not. Those
xxry 1 02- 356
MIAW-DADE COUNTY
BID NO.: 5380 -2/06 -OTR
contracts that have received authorization by the Board of County
Commissioners to waive formal bidding procedure must also provide a
listing of all first tier subcontractors and direct suppliers.
`Subcontractor/Supplier Listing, SUB Form 100' may he utilized to
provide the information required by this paragraph. A bidder or
respondent who is awarded the contract shall not change or substitute first
tier subcontractors or direct suppliers or the portions of the contract work
to be performed or materials to be supplied from those identified in the
listing submitted with the bid or proposal except upon written approval of
the County. (See Appendix - Section 1)
NOTE: ORDINANCE NO. 97-104 REQUIRES A
BID OR PROPOSAL FOR A COUNTY OR
PUBLIC HEALTH TRUST CONTRACT
INVOLVING THE EXPENDITURE OF $100,000
OR MORE INCLUDE A LISTING OF
SUBCONTRACTORS AND SUPPLIERS WHO
WILL BE USED ON THE CONTRACT, AND
PROVIDES FAILURE TO INCLUDE THE
REQUIRED LISTING SHALL RENDER THE BID
OR PROPOSAL NON-RESPONSIVE. THE
REQUIRED LISTING MUST BE SUBMITTED
AND SIGNED EVEN THOUGH THE BIDDER OR
PROPOSER WILL NOT UTILIZE
SUBCONTRACTORS OR SUPPLIERS ON THE
CONTRACT. IN THE LATTER CASE, THE
LISTING MUST EXPRESSLY STATE NO
SUBCONTRACTORS, OR SUPPLIERS, AS THE
CASE MAY BE, WILL BE USED ON THE
CONTRACT. TIMELY SUBMISSION OF A
PROPERLY COMPLETED AND SIGNED
"SUBCONTRACTOR/SUPPLIER LISTING, SUB
FORM 100" (A COPY OF WHICH IS INCLUDED
IN THE BID PACKAGE) CONSTITUTE
COMPLIANCE WITH THE LISTING
REQUIREMENTS OF THE ORDINANCE. IN
ORDER TO BE DEEMED PROPERLY
COMPLETED, THE WORD "NONE" MUST BE
ENTERED UNDER THE APPROPRIATE
HEADING OF SUB FORM 100 IF NO
SUBCONTRACTORS OR SUPPLIERS WILL BE
USED ON THE CONTRACT.
(5) In accordance with County Ordinance No. 97-35 (Fair Subcontracting
PoIicies), "all successful bidders/respondents on County contracts in
which subcontractors may be used, shall be subject to and comply with
Ordinance 97-35 as amended, requiring bidders/respondents to provide a
XXV
'��' °"'w"O 2 - 3 5 6
NIIAMI_DADE COUNTY
E.
F
G.
BID NO.: 5380 -2/06 -OTR
detailed statement of their policies and procedures for awarding
subcontracts which:
a) Notifies the broadest number of local subcontractors
of the opportunity to be awarded a subcontract;
b) Invites local subcontractors to submit bids in a
practical, expedient way;
c) Provides local subcontractors access to information
necessary to prepare and formulate a subcontracting
bid;
d) Allows local subcontractors to meet with
appropriate personnel of the bidder to discuss the
bidder's requirements; and
C) Awards subcontracts based on full and complete
consideration of all submitted proposals and in
accordance with the bidder's stated objectives.
All bidders/respondents seeking to contract with the County shall, as a
condition of award, provide a statement of their subcontracting policies
and procedures. Bidders/Respondents who fail to provide a statement of
their policies and procedures may not be recommended by the County
Manager for award by the Board of County Commissioners."
(See Appendix — Section 1)
Assi venment
The successful bidder shall not assign, transfer, or otherwise dispose of
this contract; including any rights, title or interest therein, or their power to
execute such contract to any person, company, or corporation without the
prior written consent of the County.
Delivery
Unless otherwise specified in this bid solicitation, prices quoted shall be
F.O.B. Destination with freight included in the proposed price.
EmT)iovee is the Responsibility of the Successful Bidder
The employee of the successful bidder shall be considered to be, at all
times, employee of the successful bidder under its sole direction and not
an employee or agent of the County. The successful bidder shall supply a
competent and physically capable employee. The County may require the
XXVI UWSW WWM 0 2 — 3 5 6
M ANG -DADS COUNT'
gID NO.: 538o -2/o6 -DTR
successful bidder to remove an employee it deems unacceptable. Each
employee shall wear proper identification.
H. Indemnification of County by the Successful Ridder
The successful bidder shall indemnify and hold harmless the County and
its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorney's fees and costs of defense.
which the County or its officers. employees, agents or instrumentalities
may incur as a result of claims, demands, suits causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the Agreement by the successful bidder or its
employees, agents, servants, partners. principals or subcontractors. The
successful bidder shall pay all claims and losses in connection therewith,
and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which
may issue thereon. The successful bidder expressly understands and agrees
that any insurance protection required by this Agreement or otherwise
provided by the successful bidder shall in no way limit the responsibility
to indemnify, keep and save harmless and defend the County or its
officers, employees, agents and instrumentalities as herein provided.
Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall
be protected against damage or interrupted services at all times by the
successful bidder during the term of this contract. The successful bidder
shall be held responsible for repairing or replacing property, to the
satisfaction of the County, which is damaged by reason of the successful
bidder's operation on County property.
J. Collusion
Bids from related parties. Where two (2) or more related parties each
submit a bid or proposal for any contract, such bids or proposals shall be
presumed to be collusive. The foregoing presumption may be rebutted by
presentation of evidence as to the extent of ownership, control and
management of such related parties in the preparation and submittal of
such bids or proposals. Related parties mean bidders or proposers or the
principals thereof which have a direct or indirect ownership interest in
another bidder or proposer for the same contract or in which a parent
company or the principals thereof of one (1) bidder or proposer have a
direct or indirect ownership interest in another bidder or proposer for the
same contract. Bids or proposals found to be collusive shall be rejected.
Bidders or Proposers who have been found to have engaged in collusion
may be considered non -responsible, and may be suspended or debarred,
XXVIa
,�� 0 2_ 356
mi Am-DAi)E COUN'ry BID NO.: 5380 -2/06 -OTR
and any contrdet resulting from collusive bidding may be terminated for
default.
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified by unilateral action of the County or by mutual consent, in
writing, and through the issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate.
1.10 TERMINATION OF CONTRACT
A. Termination for Convenience
The County, at its sole discretion, may terminate this contract without
cause by providing the successful bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the successful bidder shall not
incur any additional costs under this contract. The County shall be liable
only for reasonable costs incurred by the successful bidder, as determined
by the County, regardless of the method of payment required by this
contract. The County shall be the sole judge of "reasonable costs."
B. Termination for Default
The County may terminate this contract upon the failure of the successful
bidder to comply with any provision and/or requirements of this contract.
The County's decision not to take action upon failure of the successful
bidder to perform shall not be construed as a waiver of the ability of the
Countv to take additional action at a later date and time. The County shall
also have the ability to place the successful bidder on probation and/or
terminate any portion of this contract. The date of termination shall be
stated in a written notice to the successful bidder. In the event the
successful bidder is terminated for default, the County reserves the right to
re -procure the goods and/or services from the next lowest responsive
responsible bidder or re -solicit the goods and/or services. The County may
further charge the successful bidder any differences in cost between the
successful bidder's price and the re -awarded price and/or any costs
associated with re -awarding or re -soliciting this contract. The County may
also debar or suspend the successful bidder from conducting business with
the County, and/or eliminate the defaulted contractor from consideration
in future bid solicitation, in accordance with appropriate County
ordinances, resolutions and/or administrative orders.
C. Ordinance 93-137
Any individual or corporation or other entity that attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement, the county shall, whenever practicable,
terminate the contract. The county as a further sanction may terminate or 02 356
XXVM
REVISM 03r341o1
ML"11-DADS COUNTY
BID NO.: 5380-2M&OTR
cancel any other contracts with such individual or other entity. Such
individual or entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney's fees.
Notwithstanding, any individual or entity who attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement may be disbarred from county contracting for up
to five (5) years.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS
To request a copy of any ordinance. resolution and/or administrative order cited in this bid
solicitation, the bidder must contact the Clerk of the Board at 305-375-5126.
XXIX
"VisrMS&I 12—
2_ 356
NIIAMI-DARE COUNTY BID NO.: 5380 -2/06 -OTR
SECTION 2
TERMS AND CONDITIONS
2.1 PURPOSE: TO ESTABLISH A COT"TRACT FOR THE COUNTY:
The purpose of this Invitation To Bid is to establish a contract for the purchase of
specialized parts, components and repair service for Rescue, Fire Suppression,
Construction and Heavy Duty On/Off Road Vehicles in conjunction with the County's
needs on an as needed when needed basis.
2.2 INTENTIONALLY OMITTED
23 INTENTIONALLY OMITTED
2.4 TERM OF CONTRACT: 36 MONTHS
This contract shall commence on the first calendar day of the month succeeding approval
of the contract by the Board of County Commissioners, or designee; unless, otherwise
stipulated in the Notice of Award Letter which is distributed by the County's Department
of Procurement Management. Bids & Contracts Division; and contingent upon the
completion and submittal of all required bid documents. The contract shall remain in
effect for (36) Thirty Six months and upon completion of the expressed and/or implied
warranty period.
2.5 OPTION' TO RENEW (2) TWO YEARS (Maintain Same Discounts & Labor rate):
The prices quoted shall prevail for a (3) three year period from effective date. At which
time. Dade County shall have the option to renew for an additional two (2) years, on a
year to year basis, provided the bidder will maintain the same discounts, etc., as in the
current contract. Continuation of the contract beyond the initial period is a County
prerogative not a right of the bidder. This prerogative may be exercised only when such
continuation is clearly in the best interest of the County.
In the event that the bidder declines the County's right to exercise the option period, the
County will consider the successful bidder in default and affect its eligibility for future
contracts.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO
RENEW, IT SHALL BE ONLY FOR THOSE ITEMS
ORIGINALLY AWARDED.
02— 356
NIIANG-DADS COUNTY
BID NO.: 5380 -2/06 -OTR
2.6 METHOD OFA WARD: TO THREE (3) BIDDERS PER LINE ITEM WHICH
OFFERS HIGHEST PERCENTAGE DISCOUNT FOR PARTS AND TWO (2)
LOWEST BIDDERS FOR LABOR RATE FOR EACH MANUFACTURER'S
LINE ITEM «'ITHIN EACH GROUP.
Award of this contract will be made to the three (3) responsive responsible bidders who
have offered the highest discount from Manufacturer's Suggested Retail Price on an item
by item basis within each group: and to the three (3) lowest responsive responsible
bidders who offered the lowest Labor Rate per hour on an item by item basis within each
group.
While the award will be made to multiple Bidders by item to assure availability, the first
opportunity to perform will be given to the bidder who is expected to result in the lowest
total price to the County for the work required. (i.e.; parts only, components and labor or
a labor intensive installation). The County reserves the right to consider geographic
concerns in its determination of the lowest expected price.
2.7 PRICES AND DISCOUNTS SHALL BE FIXED AND FIRM FOR TERM OF
CONTRACT:
If the bidder is awarded a contract under this bid solicitation, the prices and discounts
proposed by the bidder shall remain fixed and firm during the tern of contract.
2.8 INTENTIONALLY OMITTED
2.9 INTEN71ONALLY OMITTED
2.10 INTENTIONALLY OMITTED
2.11 1N. rDEMNIFICATION AND INSURANCE -
Provider shall indemnify and hold harmless the County and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the County. or its officers, employees, agents
or instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the
performance of this Agreement by the Provider or its employees, agents, servants,
partners principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue
thereon. Provider expressly understands and agrees that any insurance protection
required by this Agreement or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
2
MIAMI -DADS COUNTY
BID NO.: 5380.2/06 -OTR
The vendor shall furnish to, Metropolitan Dade County, c/o Department of
Procurement Management, Bids & Contracts Division. 111 N.W. 1st Street, Suite
2350. Miami. Florida 33128-1989, Certificate(s) of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as outlined
below:
A. Worker s Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount not less
than $300,000 combined single limit per occurrence for bodily injury and
property damage. Dade County must be shown as an additional insured
with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage.
The insurance coverage required shall include those classifications, as listed in
standard liability insurance manuals, which most nearly reflect the operations of
the vendor.
All insurance policies required above shall be issued by companies authorized to
do business under the laws of the State of Florida, with the following
qualifications:
The company must be rated no less than "B" as to management,
and no less than "Class W as to financial strength, by the latest
edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey, or its equivalent, subject to the
approval of the County Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority
as shown in the latest "List of All Insurance Companies
Authorized or Approved to Do Business in Florida", issued by
the State of Florida Department of Insurance and are members
of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made
without thirty (30) days written advance notice to the certificate holder.
02- 356
3
MIAMI -DADS COUNTY
BID NO.: 5380 -2/06 -OTR
NOTEMADE COUNTY RID NUMBER AND TM -E OF BID MUST APPEAR
ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the vendor of his
liability and obligation under this section or under any other section of this
Agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County Commission
approval. If the insurance certificate is received within the specified time frame
but not in the manner prescribed in this Invitation To Bid, the Bidder shall be
verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the County. If the Bidder fails to submit
the required insurance documents in the manner prescribed in this Invitation To
Bid within twenty (20) calendar days after Board of County Commission
approval, the Bidder shall be in default of the contractual terms and conditions
and shall not be awarded the contract. Under such circumstances, the Bidder may
be prohibited from submitting future Proposal to the County in accordance with
Section 1.0, para 1.6 of the General Terms and Conditions.
The Bidder shall be "responsible for assuring that the insurance certificates
required in conjunction with this Section remain in force for the duration of the
contractual period; including any and all option years that may be granted to the
Bidder in accordance with Section 2.5 of the Special Conditions. If insurance
certificates are scheduled to expire during the contractual period, the Bidder shall
be responsible for submitting new or renewed insurance certificates to the County
at a minimum of thirty (30) calendar days in advance of such expiration. In the
event that expired certificates are not replaced with new or renewed certificates
which cover the contractual period, the County shall suspend the contract until
such time as the new or renewed certificates are received by the County in the
manner prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such suspension
exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate
this contract for cause and seek re -procurement charges from the Bidder in
conjunction with Section 1.10, of the General Terms and Conditions.
2.12 INTENTIONALLY OMITTED
2.13 INTENTIONALLY OMITTED
2.14 INTENTIONALLY OMITTED
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED
PURCHASES
°-� 356
4
2.16
2.17
2.18
2.19
MIAMI -DADS COUNTY
BID NO.: 5380 -2/06 -OTR
The successful vendor(s) shall submit an invoice(s) to the requesting department(s) after
purchase has been completed, whether picked up by authorized County personnel or
delivered to the site by the vendor. The invoices shall reference the appropriate purchase
order number, the delivery address, and the corresponding delivery ticket number or
packing slip number that was signed by an authorized representative of the County
department when the items were delivered and accepted. Submittal of these periodic
invoices shall not exceed thirty (30) calendar days from the delivery of the items. Under
no circumstances shall the invoices be submitted to the County in advance of the delivery
and acceptance of the items.
SHIPPING TERMS: F.O.B. DESTINATION (PARTS ONLY)
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the
goods until such time as they are delivered to, and accepted by, an authorized County
representative as indicated in the release form from each county department.
INTENTIONALLY OMITTED
BACK ORDERS MUST BE FILLED WITHIN (5) CALENDAR DAYS
If the successful bidder experiences a back order of items from its manufacturer or
distributor, the bidder shall insure that such back orders are filled within 5 five calendar
days from the date of the initial delivery. The bidder shall not invoice the County for
back ordered items until such back orders are delivered and accepted by the County's
authorized representative. It is understood and agreed that the County may, at its
discretion, verbally cancel back orders after the grace period identified in this paragraph
has lapsed, seek the items from another vendor, and charge the bidder for any re -
procurement costs.
WARRAIN'TY SHOULD BE SUPPLIED IN WRITTEN FORM
A. Type of Warranty Coverage Required .
The bidder should supply a copy of its written warranty certificates with its bid proposal,
however, the bidder may be given the opportunity to submit these certificates to the
County during the bid evaluation period. Failure to meet this requirement may result in
your bid being declared non-responsive. The warranty supplied by the bidder shall
remain in force for the full period identified by the bidder, regardless of whether the
bidder is under contract with the County at the time of defect. Any payment by the
County on behalf of the goods or -services received from the bidder does not constitute a
waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty .
The bidder shall be responsible for promptly correcting any deficiency, at no cost to the
County, within five (5) calendar days after the County notifies the bidder of such
5 02- 356
MIANII-DADS COUNTY BID NO.: 5380 -2/06 -OTR
deficiency in writing. If the bidder fails to honor the warranty and/or fails to correct or
replace the defective work or items within the period specified, the County may, at its
discretion, notify the bidder, in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default if the corrections or replacements are not
completed to the satisfaction of the County within five (5) calendar days of receipt of the
notice. If the bidder fails to satisfy the warranty within the period specified in the notice.
the County may (a) place the bidder in default of its contract, and/or (b) procure the
products or services from another vendor and charge the bidder for any additional costs
that are incurred by the County for this work or items: either through a credit
memorandum or through invoicing.
2.20 CONTACT PERSONS:
For anv additional information regarding the specifications and requirements of this
contract, Contact J. Carlos Plasencia, CPPB at (305) 375-1084, Fax (305) 375-4407.
2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in excellent condition. If a
product does not meet specifications, it will be returned to the bidder as exchange for
suitable merchandise or for full credit at no additional cost to the County.
2.22 AUTHORIZATION TO PICK-UP MATERIALS:
Dade County employees are authorized to pick-up materials against purchase orders
issued to the successful bidder(s). Such authorization is provided for the County
employee through an "Authorization to Pick -Up Materials" (Dade County Form No.
160.04.17) who shall surrender the form to the bidder during each purchase. If the bidder
is in doubt about the authenticity of the person picking up the material, the bidder shall
contact Procurement Management for assistance at 375-5289.
2?3 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL
DOLLARS
Since the goods, services, and/or equipment that will be acquired under this bid
solicitation will be purchased, in part or in whole, with federal dollars, it is hereby agreed
and understood that Section 60-250.4, Section 60-2150.5 and Section 60-741.4 of Title 4
of the United States Code, which addresses Affirmative Action requirements for
handicapped workers, is incorporated into this bid by reference.
6 02-- 356
2.2.4
2-15
2.26
2.27
2.28
MIAMI -DARE COUNTY
HOURLY RATE
BID NO.: 5380 -2/06 -OTR
The hourly rate quoted shall include full compensation for labor, equipment use, travel
time, and any other cost to the bidder. This. rate is assumed to be at straight -time for all
labor, except as otherwise noted. The bidder shall comply with minimum wage standards
and any other applicable laws of the State of Florida. If overtime is allowable under this
Bid, it will be covered under a separate item in the special clauses.
LABOR. MATERIALS. AND EQUIPMENT SHALL BE SUPPLIED BY THE
BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled "Technical
Specifications", the Bidder shall furnish all labor, material and equipment necessary for
satisfactory contract performance. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shalt be subject to the inspection
and approval of the County's Project Manager.
LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS
It is hereby agreed and understood that this contract may be extended for an additional
thirty (30) day transitional period after the contract is scheduled for termination and after
its option year(s) is exercised. During this transitional period the Bidder agrees to
continue the same or a reduced level of service to the County at the same prices while the
new contract. also in force, is being mobilized. If the Bidder is supplying equipment in
conjunction with this contract, the Bidder agrees to retain the equipment at the designated
County premise for an additional thirty (30) calendar days after the termination of the
Contract: at which time the equipment shall be removed from the premises. The Bidder
shall be allowed to invoice the affected County department for this additional period on a
pro -rated basis.
PRICE LIST(S) FURNISHED SUBSEQUENT TO BID AWARD (PARTS ONLY)
The successful bidder shall be required to furnish price lists (printed or microfiche) upon
request from any County Department at no charge. This price list shall provide
descriptive literature, technical data and service information for items awarded. Time of
delivery for these lists shall be mutually agreed upon by the successful bidder and the
County.
STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful bidder(s) shall ensure that adequate stock levels. are maintained at its place
of business in order to assure the County of prompt delivery. If the delivery terms
specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right
to cancel the order, purchase the goods elsewhere, and charge the Bidder for any re-
02- 356
MIANII-DADS COLj?qry
procurement costs incurred by the County.
2.29 WORK ACCEPTANCE (LABOR ONLY)
BID NO.: 5380 -2/06 -OTR
An authorized representative of the County will inspect this equipment to determine
acceptance of work, appropriate invoicing, and compliance with warranty.
2.30 PURCHASE OF OTHER ITEMS NOT LISTED IN THIS SOLICITAION
The County reserves the right to add OEM Medium and Heavy Duty Truck Parts,
Construction Equipment Parts, Fire Equipment Parts, Utility Equipment Parts, Sanitation
Equipment Parts, and service(s): or other equipment manufacturer's parts or brands and
services that may be approved by the General Services Administration Fleet Management
Division for inclusion, which are not listed withinthis solicitation, at anv time during the
life of the contract by any of the following two methods:
A) The Department of Procurement Management will storey the needed brand and/or
service; from the awarded vendors; and add that brand and/or services by addenda to
the contract. Before award, the Department of Procurement will deem all pricing
added to this contract, appropriate and competitive.
B) The Department of Procurement Management will survey the needed brand and/or
service from the awarded vendors, and upon satisfaction that the requested
manufacturer's brand or services are not available from the vendors awarded or from
any other existing County contract will add the vendor and brand upon compliance
with all terms and conditions as specified in Sections 1 and 2 of this solicitation.
Before award, the Department of Procurement will deem all pricing added to this
contract. appropriate and competitive.
8 02-- 356
MIAMI -DADS COUNTY BID NO. ,380 -2/06 -OTR
SECTION 3
TECHNICAL SPECIFICATIONS
Mobile Equipment Manufacturer (OEM) Replacement Parts and Service. Truck and Major
Component Equipment with Repair or Installation Service and Named Brand Replacement Parts
and Service, Specialized Heavy Duty Vehicle Parts and Service
3.1 SCOPE:
It is the intention of Miami -Dade County to enter into various contracts for the
procurement of Mobile Equipment Manufacturer (OEM) Replacement Parts and Service.
Truck and Major Component Equipment OEM. parts with Repair or Installation Service and
Named Brand Replacement Parts and Service, Specialized Heavy Duty Vehicle Parts and
Service for various brands of medium and heavv duty trucks, tractors, construction equipment.
farm type vehicles, tractors, ontoff road equipment, fire equipment and various components
thereof.
3.2 PARTS AND COMPONENTS REQUIRED
The Manufacturer's Brand Name or the line(s) of components desired are indicated on
the Invitation to Bid Section 4.0. NO SUBSTITUTION is allowed from the Brand
Names specified.
Should there be any questions about brand applicability, the prospective bidder s
should fax those to the contact person listed in this solicitation at (305) 375-4407.
3.3 PRICES
Prices for parts should be in the from of a discount from current manufacturer's
suggested retail. Bids offered in any other form such as (jobber, dealer, distributor
or cost plus pricing) WILL NOT BE CONSIDERED FOR AWARD.
Gi
� �y
of �- ?e5tj*
MIAMI-DADE COUNTY
BID NO.: 5 -4 -2/06 -OTR
CLERK OF THE BOAR _ OPENING: 2:00 P.M.
Stephen P. Clark Center WEDNESDAY
111 NW Is` Street -r~ July 11. 2001
17"Floor. Suite 202
INVITATION TO BID
Miami, Florida 33128-1983 ar. SECTION 4.0
BID PROPOSAL FORMS
PLEASE QUOTE PRICES F.O.B. DESTINATION. LESS TAXES. DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal. State. Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued DPM Date Issued: 05/14/2001 This Bid Proposal Consists of
by: Bids & Contracts Division Pages 10 through 25
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Proposal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Proposal, will be received at the office of the Clerk of the Board at
the address shown above on behalf of the Dade County Board of County Commissioners until the above
stated time and date. and at that time, publicly opened for furnishing the supplies or services described in
the accompanying Bid Proposal Requirement.
Mobile Equipment Manufacturer (OEM) Replacement Parts and Service. Truck and Major
Component Equipment with Repair or Installation Service and Named Brand Replacement
Parts and Service, Specialized Heavy Duty Vehicle Parts and Service
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution
of the contract by the successful bidder and Miami -Dade County
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON-RESPONSIVE UNRESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 060-00
SR PROCUREMENT AGENT: J. CARLOS PLASENCIA. CPPB
FIRM NAME:
RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY
FAILURE TO SIGN PAGE 30 OF SECTION 4.0, BID PROPOSAL, WILL RENDER
YOUR BID NON-RESPONSIVE
10
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 5380 -2/06 -OTR -LW
ITEM: Mobile Equipment Replacement Parts & Services
DEPARTMENT: GSA
TYPE OF PURCHASE: Contract
REASON: The Department General Services Administration
has a need to secure a contract for the furnishing
of mobile equipment replacement parts and
services for heavy duty vehicles.
RECOMMENDATION: It is recommended that award be made to Various
Vendors, under existing Miami -Dade County
Contract No. 5380 -2/06 -OTR -LW, effective
February 1, 2002 through January 31, 2005, with
the option to renew for two (2) additional one-year
periods, subject to further extensions by Miami -
Dade County, for the Department of General
Services Administration, at a total annual amount
not to exceed $170,000; allocating funds therefor
from the Department of General Services
Administration, Heavy Fleet Division, Account Code
No. 509000.420901.6.670 and the Department of
Public Works, Stormwater Maintenance Division,
Account Code No. 001000.311002.6.670, subject
Award Under Dade County Contracts 02— '3 5 6