HomeMy WebLinkAboutR-02-0296J-02-178
3/6/02
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RESOLUTION NO. 02— 296
A RESOLUTION OF THE MTAMT CITY COMMISSION, BY
A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE,
AFTER A DULY ADVERTISED PUBLIC HEARING,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING THAT COMPETITIVE SEALED
BIDDING PROCEDURES ARE NOT PRACTICAL OR
ADVANTAGEOUS AND APPROVING THE ACQUISITION OF
SEVEN MP2 LICENSES (INCLUDING MAINTENANCE),
UNLIMITED WEBLINK, AND SUPPORT SERVICES
INCLUDING IMPLEMENTATION PLANNING, SECURITY
SET-UP, END USER TRAINING AND START-UP
ASSISTANCE FOR THE DEPARTMENTS OF FIRE -RESCUE
AND PARKS AND RECREATION FROM DATASTREAM
SYSTEMS, INC., IN AN AMOUNT OF $48,736.40,
PLUS A CONTINGENCY AMOUNT OF $25,000 FOR
UNFORESEEN SERVICES WHICH CONSTITUTE EXTRA
WORK, IN A TOTAL AMOUNT NOT TO EXCEED
$73,736.40; ALLOCATING FUNDS FROM FIRE -RESCUE
ACCOUNT CODE NO. 105000.280502.6.270, IN THE
AMOUNT OF $31,614.50, AND PARKS AND
RECREATION, CAPITAL IMPROVEMENTS PROJECT
ACCOUNT CODE NOS. 331368.589301.6.840
($38,621.90), 001000.580302.6.420 ($1,750),
AND 001000.580301.6.420 ($1,750), SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL.
WHEREAS, the Departments of Fire -Rescue and Parks and
Recreation currently have no automated system to support their
individual and collective needs for facility and equipment
maintenance management; and
CITY C4MMS3YON
NEETIM 6F
MAR I It 2002 j
Rosa�tto.11
WHEREAS, the MP2 Computerized Maintenance Management System
will meet their maintenance and inventory needs; and
WHEREAS, the Department of General Services Administration
has determined that it is practical and advantageous for the City
to acquire additional MP2 licenses and support services from
Datastream Systems, Inc. to commence Phase II of the enterprise
implementation process; and
WHEREAS, there are no local, regional or national. vendors
who can supply the licenses and support services needed to
continue our enterprise efforts in Phase 11 of this pro]ect; and
WHEREAS, it is recommended that the acquisition of seven MP2
licenses (including maintenance), unlimited WebLink, and support
services, including implementation planning, security set-up, end
user training and start-up assistance, for use by the Departments
of Fire -Rescue and Parks and Recreation be approved; and
WHEREAS, funding is available from the Fire -Rescue Account
Code No. 105000.280502.6.270, in the amount of $31,614.50 and
Parks and Recreation, Capital Improvement Projects Account Code
Nos. 331368.589301.6.840 ($38,621.90), 001000.580302.6.920
($1,750.00), and 001000.580301.6.420 ($1,750), in the amount of
$42,121.90, subject to the availability of funds and budgetary
approval;
Page 2 of 4
02- 296
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMTSSION OF THE CI`T'Y
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as is fully set forth in this Section.
Section 2. By four --fifths (4/5tn5) affirmative vote of
the City Commission, after a duty advertised public hearing, the
City Manager's finding that competitive sealed bidding procedures
are not practical and advantageous is ratified, approved and
confirmed and the acquisition of seven M22 licenses (including
maintenance), unlimited WebLink, and support services including
implementation planning, security set-up, end user training and
start-up assistance for the Departments of Fire -Rescue and Parks
and Recreation from Datastream systems, Inc., in an amount of
$48,736.40, plus a contingency amount of $25,000 for unforeseen
services which constitute extra work, in a total amount not to
exceed $'73,136.40, is approved, with funds allocated from
Fire -Rescue Account Code No. 105000.280502.6.270, in the amount
of $31,614.50, and Parks and Recreation, Capital Improvements
Project Account Code Nos. 331368.589301.6.840 ($38,621.90),
001000.580302.6.420 ($1,750), and 001000.580301.6.420 ($1,750),
subject to the availability of funds and budgetary approval.
Page 3 of 4
02- 296
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Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
PASSED AND ADOPTED this 14th day of March
ATTEST:
PRISCILLA A. THOMPSO
CITY CLERK
APPRO A 0 E
OW4ANDR-O VILARELLO
C Y ATTORNEY
W6029:tr:LB
D CORRECTNESS:
61 MANUELA. DIAZ,
2002.
l.i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 4 of 4
o— S6
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
4 J �
FROM : arl A. Gimenez
City Manager
RECOMMENDATION
DATE: FEB 9- 6 2702 FILE :
SUBJECT : Waiving Competitive Bid and
Approving Acquisition of Additional
Services, Licenses and Support of
RErERENcEahe MP2, CMMS (Computerized
Maintenance Management System)
ENCLOSURES:
It is respectfully requested that the City Commission adopt the attached Resolution, by a
four/fifths (4/5`x') affirmative vote of the members of the City Commission, after a duly
advertised public hearing, ratifying, approving and confirming the City Manager's request for
waiving the requirements for competitive sealed bids, and authorizing the negotiation and
execution of an agreement for the purchase of seven (7) MP2 licenses (including maintenance),
unlimited WebLink, and support services including Implementation Planning, Security Set-up,
End User Training and Stark -up Assistance, to be used by the Departments of Fire -Rescue and
Parks and Recreation, from Datastream Systems, Inc., a non-minority/non-local vendor located
at 50 Datastream Plaza, Greenville, South Carolina 29605, in an amount not to exceed
$48,736.40, plus a contingency amount of $25,000 for unforeseen services which constitute extra
work, for a total amount not to exceed $73,736.40. Funding is available from the Departments of
Fire -Rescue, Account Code No. 105000.280502.6.270, in the amount of $31,614.50 and Parks
and Recreation, Capital Improvement Account Code No. 331368.589301.6.840 ($38,621.90),
001000.580302.6.420 ($1,750.00), 001000.580301.6.420 ($1,750.00), An the amount of
$42,121.90.
BACKGROUND:
In October, 2001, the City Commission adopted Resolution No. 01-1143 ratifying, approving
and confirming the City Manager's Emergency Purchase of the MP2 Computer Maintenance
Management System, utilizing an existing City of Des Moines, Iowa, Contract No, RFP No. 01-
2001-021, to be used by the Department of General Services Administration ("G.S.A."). This
system would enable G.S.A. to improve the internal service support by reducing turn around
time of services provided to City Departments, so that they in -turn could provide better services
to the citizens of Miami, and to reduce administrative costs and maximize asset performance.
During Phase I of the MP2 Implementation, both the Departments of Fire -Rescue and Parks and
Recreation evaluated the product and determined that the system would meet their specific
maintenance and inventory needs. Both Departments wish to participate in Phase H of the
enterprise implementation process that is scheduled to begin on or about March 2002.
02- 296
0 0
The Honorable Mayor and Members
of the City Commission
Page 2 of 2
The Department of General Services Administration has determined that it is most advantageous
for the City of Miami to purchase additional MP2 license and support services from Datastream
System, Inc. to commence Phase H of the enterprise implementation process. There is no other
local, regional or national vendor who can supply the City of Miami with the licenses and
support services needed to continue our enterprise efforts in Phase II of this project.
In an effort to move forward with the implementation of this enterprise system for the
Departments of Fire -Rescue and Parks and Recreation, and to utilize the discounted pricing
based on the terms and conditions of the previous piggyback contract with Datastream System,
Inc., whose prices will be void on March 31, 2002, your approval for this waiving a competitive
process and the approval to execute an agreement, is respectfully requested.
CAG/FKRIM/cs
02- 296
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Gimenez DATE: FILE:
City Manager
sUSJECT: Request for Waiver of
Competitive Bidding -
MP2 CMMS System
FROM :,1 REFERENCES :
` Al ex J. and ez
,�„IQ' Acting Director ENCLOSURES:
`V i General Services Administration
The Departments of Fire -Rescue and Parks and Recreation are requesting a Waiver of
Competitive Bidding and authorizing the negotiation and execution of an agreement to
purchase from Datastream System, Inc, of seven (7) MP2 licenses (including
maintenance), unlimited WebLink, and support services including Implementation
Planning, Security Set-up, End User Training and Start-up Assistance, to be used by the
Departments of Fire -Rescue and Parks and Recreation, from Datastream Systems, Inc., a
non-minority/non-local vendor located at 50 Datastream Plaza, Greenville, South
Carolina 29605, in a total amount not to exceed in an amount not to exceed $48,736.40,
plus a contingency amount of $25,000 for unforeseen services which constitute extra
work, for a total amount not to exceed $73,736.40. Funding is available from the
Departments of Fire -Rescue, Account Code No. 105000.280502.6.270, in the amount of
$31,614.50 and Parks and Recreation, Capital Improvement Account Code No.
331368.589301.6.840 ($38,621.90), 001000.580302.6.420 ($1,750.00),
001000.580301.6.420 ($1,750.00), in the amount of $42,121.90.
Currently the Departments of Fire -Rescue and Parks and Recreation have no automated
system to support their individual and collective needs for facility and equipment
maintenance management. They have evaluated the MP2 product that G.S.A. has
implemented and is currently using and have decided that this product shall meet their
maintenance and inventory needs.
The Department of General Services Administration has determined that it is most
advantageous for the City of Miami to purchase additional MP2 license and support
services from Datastream System, Inc. to commence Phase II of the enterprise
implementation process. There is no other local, regional or national vendor who can
supply the City of Miami with the licenses and support services needed to continue our
enterprise efforts in Phase II of this project.
In an effort to move forward with the implementation of this enterprise system for the
Departments of Fire -Rescue and Parks and Recreation, and to utilize the discounted
pricing based on the terms and conditions of the previous piggyback contract with
Datastream System, Inc., whose prices will be void on March 31, 2002, your approval for
this waiving competitive bid purchase is respectfully requested.
d2-. 296
Carlos A. Gimenez
City Manager
Page 2 of 2
BUDGET APPROVAL:
Funding is available from the Departments of Fire -Rescue, Account Code No.
105000.280502.6.270, in the amount of $31,614.50 and Parks and Recreation, Capital
Improvement Account Code No. 331368.589301.6.840 ($38,621.90),
001000.580302.6.420 ($1,750.00), 001000.580301.6.420 ($1,750.00), in the amount of
$42,121.90.
X.+Department of Budget and Management
Linda M. Haskins
Director
udget and Managemen
ClP =strator
IT APPROVAL:
APPRO ISAPPRO
0000,
Departmen of Information Technology
Aldo Stancato
Chief Information Officer
DATE: ,
DATE: 69'1� .97'00-1-
DATE : fir-.
APPROVE SAPPROVED:
ez- &� Carlos A. Gimenez,
City Manager
City of Miami
Management i Butic
Date Z -ZZ -4Z
Time 10.'o7-
Amount
0.'0 -
Amountof$11:7ro.00
available In soomw nuT
001000. st0307. C. I
`verified by: jil TI,iRE—
City of Miami
Management A Bm%d
Date Z ZZ-oZ
Time /0=0Z
AmountofSOf1-70. va 1.
available M IoM Iiiiiiiiiinber-
001000 . SW0361. L..' o
Verifled by: s1==RE
02- 296
FEB -15-2002 14:13 CITY CLERKS OFFICE 305 858 1610 P.02
J-01-879
9/25/01
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A
"OUR -FIFTHS (4/57HS) AFFIRMATIVE VOTE, RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING OF AN EMERGENCY, AND APPROVING THE
ACQUISITION OF MP2 ENTERPRISE SQL COMPUTERIZED
MAINTENANCE MANAGEMENT SYSTEM SOFTWARE, WITH
ONE-YEAR ANNUAL SUPPORT AND MAINTENANCE
OPTION AND IMPLEMENTATION SERVICES FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FROM
DATASx'REAM SYSTEMS, INC., UNDER EXISTING CITY OF
DES MOINES, IOWA WASTEWATER RECLAMATION FACILITY
RFP NO. 01-2002--021 AND PROFESSIONAL SERVICES
AGREEMENT NO. 20808, AND ANY EXTENSIONS, IN THE
AMOUNT OF $110,215 AND A CONTINGENCY RESERVE
IN THE AMOUNT OF $30,000, FOR A TOTAL AMOUNT
NOT TO EXCEED $140,215; ALLOCATING FUNDS FROM
GENERAL SERVICES ADMINISTRATION, ACCOUNT CODE
NOS. 504000.420119.6.840(FY 06-01) IN THE AMOUNT
OF $121,804.77 AND 506000,420601,6.840(FY 00-01)
IN THE AMOUNT OF $18,410.23.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. Sy a fourth -fifths (4/5`h -s) affirmative vote
Of the members of the City Commission, the City Manager's finding
of an emergency and approving the acquisition of MP2 Enterprise
SQL Computerized Maintenance. Management System software, with
one-year annual support and maintenance option and implementation
services for the Department of General Services Administration
from Datastream Systems, Inc., under existing City of Des Moines,
'Mr iwWaswca
Tma of
r `Y r mnr.
02�- 296
FEB -15-2002 14:13 CITY CLERKS OFFICE 305 858 1610 P.03
• .•
Iowa Wastewater Reclamation Facility RFP No. 01-2001-021 and
Professional Services Agreement No. 20808, and any extensions, in
the amount of $110,215 and a contingency reserve in the amount of
$30,000, for a total amount not to exceed $140,215, is ratified,
approved and confirmed, with funds allocated from General
Services Administration, Account Code Nos, 504000.420119.6.840(FY
00-01) in the amount of $121,804.77 and 506000.420601.6.840(FY
00-01) in the amount of $1.8,410.23.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 25th day of
ATTEST:
October , 2001.
JOE CAROLLO, MAYOR
rd�. 71
F1 LtL'L'�;r ansa 1Ple�} j ikI'c ° li r ^"? vR`,^. -P-1. £! t-m,',hc f?kyt?i!?id rlvt ifiJ v.�if� of
U•
r fir S ►a, u�t ;:4 tr.a Maycr c, 4r
r
Gty Clerk
WALTER J. FOEMAN
CITY CLERK n
APPR0 A AS/TOTO
,.I A5RM AND CORRECTNESS
'CITY ATTORNEY
"W5710.LB
�i If the Mayor does not sign this Resolution, it shall become effective at
the and of ten calendar days from the date i.t was passed and adopted.
If the Mayor vetoes tiiis Resolution, it shall become effective
immediately upon override of the veto by the City Commission,
Page 2 of 2
02--
2 go TOTAL P.03
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Sylvia Scheider
Acting City Clerk
6)�Y -
j -"F'9
oM : W Alex J.A*
M
] 4- Acting Director
qGeneral Services Administtation
DATE:
5UaJECT : Public Hearing Notice
Competitive Bid'WAiver
For Acgwsition of
REMAENCES : ?" 2 CAMS
ENCLOSURES:
FILE :
Attached please find the public hearing notice for a waiver of the requirement for competitive
sealed bids, and authorizing the negotiation and execution of an agreement for the purchase of
seven (7) MP2 licenses (including maintenance), unlimited WebLugc, and support services
including Implementation Planning, Security Set-up, End ZJser Training and Start-up Assistance,
to be used by the Departments of Fixe -Rescue and Parks and Recreation, from Datastream
Systems, Inc., a non-minority/non-local vendor located at 50 Datastream Plaza, (ireenville,
South Carolina 29605, in an amount not to exceed $48,736.40, plus a contingency amount of
$25,000 for unforeseen services which constitute extra work, for a total amount not to exceed
$73,736.40. Funding is available from the Departments of Fire -Rescue, Account Code No.
105000.280502.6.270, in the amount of $31,614.50 and Parks and Recreation, Capital
Improvement Account Code No. 331368.589301.6.840 ($38,621.90), 001000.580302.6.420
($1,750.00), 001000.580301.6.420 ($1,750.00), in the amount of $42,121.90.
This item is scheduled for the City Commission meeting of March 14, 2002.
Should you have any questions regarding this matter, please feel free to contact MP2 Contract
Manager, Mr. Conrad Salazar at (305) 575-5130.
APPROVM
4viiG6;. Alonso
Agenda Coordinator
Attachment
Date
02-
CITY OF hHAM
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami, Florida on
.� at •d to ^� a.m, in the City Commission Chambers at City
Hall, 3500 PW American Drive, Mumu, Floridafor the e purpose of considering a waiver
of the requirement of obtaining sealed competitive bids and authorizing the negotiation
and execution of an agreement for the acquisition of seven (7) MP2 licenses (including
maintenance), unlimited WebLink, and support services including Implementation
Planning, Security Set-up, End User Training and Start-up Assistance, to be used by the
Departments of Fire -Rescue and Parks and Recreation, from Datastream Systems, Inc_, a
non-minority/non-local vendor located at 50 Datastream Plaza, Grecm►ilie, South
Carolina 29605, in a total amount not to exceed in an amount not to exceed $48,736.40,
plus a contingency amount of $25,000 for unforeseen services which constitute extra
work, for a total amount not to exceed $73,736.40. Funding is available from the
Departments of Fire -Rescue, Account Code No. 105000.280502.6.270, in the a,nount of
$31,614.50 and Parks and Recreation, Capital .Improvement Account Code No.
331368.589301.6.840 ($38,621.90), 001000.580302.6.420 ($1,750.00),
001000.580301.6.420 ($1,750.00), in the amount of $42,121.90_
Inquiries from other potential sources of such a product and services who feel that they
might be able to satisfy the City's requirements for this item may contact Pamela Burns,
Sr. Procurement Contracts Officer, at the City of Miami Purchasing Department at (305)
416-1905.
02- 296