HomeMy WebLinkAboutR-02-0267J-02-175
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RESOLUTION NO. 02— 267
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A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF PAPER SUPPLY FOR
THE DEPARTMENT OF PURCHASING FROM UNISOURCE
WORLDWIDE AND XPEDX, TO BE USED BY VARIOUS
CITY DEPARTMENTS, ON AN AS -NEEDED SPOT MARKET
BASIS, UNDER EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 6824-0/06, EFFECTIVE UNTIL
DECEMBER 31, 2006, AND ANY EXTENSIONS;
ALLOCATING FUNDS FROM THE VARIOUS USER
DEPARTMENTS, AUTHORIZING PURCHASES AS NEEDED,
SUBJECT TO AVAILABILITY OF FUNDS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The procurement of paper supply for the
Department of Purchasing from Unisource Worldwide and XPEDX, to
be used by various City departments, on an as -needed spot market
basis, under existing Miami -Dade County Contract No. 6824-0/06,
effective until December 31, 2006, and any extensions, is
approved, with funds allocated from the various user departments,
authorizing purchases as needed, subject to availability of
funds .
CITY ISSlOff
MEET= OF
MAP, 1. it 2002
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02-- 267
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 14th day of
ATTEST:
(?,,;-0- -
PRISCILLA A. THOMPSON
CITY CLERK
APPROVF„1/ FOR ND CORRECTNESS:
7U,jOaANDRO VTLARELLO
TY ATTORNEY
W6026:tr:LB
March , 2002.
ANUEL A. DIAZ, MA
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 2
02- 267
CITY OF MIAMI, FLORIDA CAm3 MEMORANDUM
Honorable Mayor and
TO: Members of the City Commission DOTE FEB=2u0Z F,LE
f�
Car os A. Gzmenez
FROM : City Manager
RECOMMENDATION
Resolution Authorizing the
SUBJECT : Purchase of Paper -Citywide
Miami -Dade County
REFERENCES: Contract No. 6824-0/06
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the citywide contract for the purchase of paper from Unisource Worldwide,
located at 3501 Commerce Parkway, Miramar, FL 33025; and XPEDX, located at 2785
Commerce Parkway, Miramar, FL 33025; under existing Miami -Dade County Contract
No. 6824-0106, on a spot market basis, until December 31, 2006, subject to further
extensions by Miami -Dade County. Allocating funds therefore from the variou,, user
department budgets at time of need.
BACKGROUND
Various municipalities and agencies have realized substantial savings tatilizi.ng i:hr
Miami -Daae County Contract for the purchase of paper. The Purchasing Departs -Tient
needs to secure a citywide contract 'or this commodity for use by various City
departments on as needed contract basis under existing Miami -Dade County C,�ntract No.
6824-0106. It is therefore recommended that award be made under existing Miami -Dade
County Contract No. 6824-0106.
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02-- 267
4DE COUNTY, FLO A • err/1
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STEPHEN R CLARK CENTER
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS. DIVISION
111 N.W. ist STREET
SUITE 2350
MIAMI, FLORIDA 33128-1989
(305) 375-5289
FAX (305) 375-5409
ADDENDUM NO. 1
May 17, 2001
TO: AD Prospective Bidders
SUBJECT: BID NO.: 6824-0/06
TITLE: Paper, Fine -Registered Mill Brands, Private Brands, Recovered Fiber Content
(Printing/Xerographic)
BID OPENING DATE: Wednesday, May 30, 2001, at 2:00 PM
This Addendum is and does become a part of the above-mentioned Bid. No: 6824-0/06, For Paper, Fine -
Registered Mill Brands, Private Brands, Recovered Fiber Content (Printing/Xerographic)
Please note the following change(s):
Change Bid Opening Date To Read: Wednesday, June 13, 2001, at 2:00 PM
ALL OTHER INFORMATION REMAINS THE SAME
MIAMI -DADS O
Doris .Smith, CPPB
Procurement Supervisor T3
Department of Procurement Management
02- 26'7
= PACKACM ADDEMM R*&W I IV"
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BID NO.: 6824-0106
OPENING: 2:00 P.M.
WEDNESDAY
May 30, 2001
MIAMI-DADE COUNT'Y', FLORIDA
INVITATION
TO BID
TITTLE
PAPER, FINE REGISTERED MILL BRANDS, PRIVATE BRANDS, RECOVERED FIBER
CONTENT PAPER (PRINTING/XEROGRAPHIC) AND RELATED PRODUCTS FOR
MIAMI-DADE COUNTY, GSA, MATERIALS MANAGEMENT DIVISION FOR A FIVE (5)
YEAR PERIOD
THESE PRICES ARE FOR THE PERIOD OF (January 1, 2002 -June 30, 2002)
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
AFFIDAVITS
BID DEPOSIT AND PERFORMANCE BOND
CATALOGUE AND LISTS
CERTIFICATE OF COMPETENCY
EQUIPMENT LIST
INDEMNIFICATION/INSURANCE
LIVING WAGE
PRE-BID CONFERENCE/WALK THRU
RACE -CONSCIOUSNESS MEASURE
SAMPLESANFORMATION SHEETS
SECTION 3 — MDHA
SITE VISIT/AFFIDAVIT
SURCHARGE FEE
WRITTEN WARRANTY
SEE APPENDIX - SECTION I
NIA
SEE SECTION 2.0, PARA 2.25
N/A
NIA
SEE SECTION 2.0, PARA 2.11
NIA
SEE SECTION 2.0, PARA 23
N/A
SEE SECTION 2.0, PARA 232 & 235
N/A
N/A
N/A
N/A
FOR INFORMATION CONTACT:
Doris Smith, CPPB, at (305) 375-4946
IMPORTANT NOTICE TO BIDDERS
See Section 2.0, Para, 2.3
MUM-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
FAILURE TO SIGN PAGE 37 OF SECTION 4.01 BID PROPOSAL WILL RENDER YOUR BID NON-
RESPONSIVE
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MIAMI-DADE COUNTY BID NO.: 68240/06
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION
Each bid proposal submitted to the CLERK OF THE BOARD will have the following
information clearly marked on the face of the envelope:
> Bidder's Name and Return Address > Bid Number
> Opening Date of Bid > Title of the Bid
Failure to include this information may result in your bid not being considered.
The bidder will submit each bid proposal, consisting of one original and three copies and any
attachments in one envelope.
Bid responses submitted at the same time for different bid solicitations shall be placed in
separate envelopes and each envelope shall contain the information previously stated. Failure to
comply with this requirement may result in the bid from being considered.
"BIDS/PROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE OR
CONTAINER AND WILL BE OPENED PROMPTLY AT THE SUBMITTAL
DEADLINE. BIDS/PROPOSALS RECEIVED AFTER THE FIRST BID/PROPOSAL
ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR
CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDSIPROPOSALS TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND DATE IS
SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. MIAMI-DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE
OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY
OTHER OCCURRENCE."
THIS BID/PROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street,17th Floor, Suite 202
Miami, Florida 33128-1983
The County provides equal access and does not discriminate on the basis of disability in its programs or
services. It is our policy to make any communication available to the public. It is also available to the people
who are blind/visually impaired and deaVhard of hearing. If you require information In an alternate format
please call 305-375-5278.
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MIAMI-DADE COA BIO.: 6824-0/46
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS
The term "bid" shall refer to any offer(s) submitted in response to this bid solicitation.
The term "County" shall refer to Miami -Dade County.
The term "bidder" shall refer to anyone submitting a bid in response to this bid solicitation.
The term "contractor" or "successful bidder" shall refer to the bidder receiving an award as
a result of this bid solicitation.
The terra "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid
solicitation, as approved by the County in accordance with Administrative Order 3-2 and
any purchase order or change order issued by DPM.
The term "DPM shall refer to Miami -Dade County's Department of Procurement
Management.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the bidder to become thoroughly familiar
with the bid requirements and all terms and conditions affecting the
performance of this bid solicitation. Pleas of ignorance by the bidder of
conditions that exist, or that may exist will not be accepted as a basis for
varying the requirements of the County, or the compensation to be paid to
the successful bidder.
(2) The .bidder is advised that this bid solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and all
other applicable County Ordinances and/or State and Federal Statutes.
Where conflicts exist between this bid solicitation and these legal
requirements, the higher authority shall prevail in the following order:
Federal, State and local.
B. Additional Information/Addenda
(1) . Request for additional information, explanation, clarification or
interpretation must be made in writing to the Department of Procurement
Management, Bids and Contracts Division contact person identified on the
cover page of this bid solicitation and file a copy with the Clerk of the
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BID NO.: 6824-4/06
Board, 111 NW 1 st Street, 17`h Floor, Suite 202, Miami, Florida. The
request shall be received no later than fourteen (14) working days prior to
the bid opening date. Any request received after that time may not be
reviewed for inclusion in this bid solicitation. The request shall contain the
requester's name, address, and telephone number. If transmitted by
facsimile, the request shall also include a cover sheet, with the sender's
facsimile number. This bid solicitation is subject to the "Cone of Silence"
in accordance with County Ordinance No. 98-106.
"CONE OF SILENCE"
PURSUANT TO ORDINANCE 99-106, AS AMENDED, A "CONE OF SILENCE"
IS IMPOSED UPON RFPs, RFQs Old BIDS AFTER ADVERTISEMENT AND
TERMINATES AT THE TIME THE COUNTY MANAGER ISSUES A WRITTEN
RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS. THE
CONE OF SILENCE PROHIBITS COMMUNICATION REGARDING RFPs,
RFQs OR BIDS BETWEEN POTENTIAL VENDORS, SERVICE PROVIDERS,
BIDDERS, LOBBYISTS OR CONSULTANTS AND THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF. A CONE OF SILENCE
IS ALSO IMPOSED BETWEEN THE MAYOR, COUNTY COMMISSIONERS
OR THEIR RESPECTIVE STAFFS AND ANY MEMBER OF THE COUNTY'S
PROFESSIONAL STAFF INCLUDING, BUT NOT LIMITED TO, THE COUNTY
MANAGER AND THE COUNTY MANAGER'S STAFF.
THE PROVISIONS OF ORDINANCE 98-106 DO NOT APPLY TO ORAL
COMMUNICATIONS AT PRE-BID CONFERENCES, ORAL PRESENTATIONS
BEFORE SELECTION COMMITTEES, CONTRACT NEGOTIATIONS
DURING ANY DULY NOTICED PUBLIC MEETING OR COMMUNICATIONS
IN WRITING AT ANY TIME UNLESS SPECIFICALLY PROHIBITED BY THE
APPLICABLE RFP, RFQ OR BID DOCUMENT. BIDDERS OR PROPOSERS
MUST FILE A COPY OF ANY WRITTEN COMMUNICATION WITH THE
CLERK OF THE BOARD, WHICH SHALL BE MADE AVAILABLE TO ANY
PERSON UPON REQUEST. THE COUNTY SHALL RESPOND IN WRITING
AND FILE A COPY WITH THE CLERK OF THE BOARD, WHICH SHALL BE
MADE AVAILABLE TO ANY PERSON UPON REQUEST.
IN ADDITION TO ANY OTHER PENALTIES PROVIDED BY LAW,
VIOLATION OF ORDINANCE 98-106 BY ANY BIDDER OR PROPOSER
SHALL RENDER ANY RFP AWARD, RFQ AWARD OR BID AWARD
VOIDABLE. ANY PERSON HAVING PERSONAL KNOWLEDGE OF A
VIOLATION OF THIS ORDINANCE SHALL REPORT SUCH VIOLATION TO
THE STATE ATTORNEY AND/OR MAY FILE A COMPLAINT WITH THE
ETHICS COMMISSION. BIDDERS OR PROPOSERS SHOULD REFERENCE
THE ACTUAL ORDINANCE FOR FURTHER CLARIFICATION.
(2) The. Department of Procurement Management, Bids and Contracts
Division will issue a response to any inquiry, as it deems necessary, by
written addenda, issued prior to the bid opening date. The bidder shall not
rely on any representation, statement or explanation other than those made
in this bid solicitation document or in any addenda issued. Where there
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BID NO.: 6824-0/06
appears to be a conflict between this bid solicitation, and any addenda
issued, the last addendum issued will prevail.
(3) It is the bidder's responsibility to ensure receipt of all addenda and
substitute bid proposal forms. If applicable, the bidder is required to
submit the substitute bid proposal forms and acknowledge the number of
addenda received as part of this bid solicitation, by completing and signing
the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the bid
proposal Section, or any addendum issued, the order of precedence shall
be: the last addendum issued, the bid proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and
Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The bidder may offer cash discounts for prompt payments; however,
such discounts will not be considered in determining the lowest price
for bid evaluation purposes.
b. The bidder is required to provide prompt payment terms in the space
provided on the bid proposal signature page of this bid solicitation. If
no prompt payment discount is being offered, the bidder shall enter
zero (0) for the percentage discount to indicate no discount. If the
bidder fails to enter a percentage, it is hereby understood and agreed
that the payment terms will be 2% 20 days, effective after receipt of
invoice or final acceptance, whichever is later.
PREPARATION AND SUBMISSION OF BID
A. Pr aration/Submission
(1) The bid proposal form shall be used when submitting a bid. Use of any
other farm shall result in the rejection of the bidder's Proposal.
(2) The bid will either be typed or completed legibly in ink. The bidder's
authorized agent will sign the bid proposal Form in ink, and the authorized
agent will initial all corrections made by the bidder in ink. The use of
pencil or erasable ink may result in the rejection of the bid. Failure to
sign the Bid Proposal signature page will render your bid non-
responsive.
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BID NO.: 68240/06
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
(4) The County may consider additional bid proposal(s) from the same bidder
for the same bid solicitation, provided that; (a) the additional bid(s) offer a
different product and/or level of service that meets or exceeds this bid
solicitation requirements; (b) the bidder completes a separate bid proposal
Form for each bid and shall mark "Alternate bid(s)" on the first page.
Failure to comply with the foregoing may result in the rejection of the
additional bid(s).
(5) The bidder is allowed to offer multiple product brand names for each item
listed on the bid proposal; provided that (a) such offer is allowable in
accordance with Section 2.9 of this bid solicitation and (b) the same price
is offered for all brand names bid. If the County determines that all brand
names are acceptable based on the quality standards, the County may, at
its option, order either of the brands names made available through this
bid solicitation. Conversely, the Vendor will deliver the brand name that
has been ordered by the County.
(6) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(7) The bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the bidder, in
conjunction with this bid solicitation shall be subject to the Florida State
Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended
1470, and all amendments thereto, shall be borne solely by the bidder.
When the bidder does not manufacture the materials and/or supplies, taxes
must be incorporated in the bid price, not as a separate item. When
materials and/or supplies are manufactured by the bidder and are not for
resale, the County is exempt. The County may be subject to applicable
taxes on goods purchased for the purpose of resale. Upon request, the
County will provide a tax exemption certificate, if applicable. Any special
tax requirements will be specified either in the Special Conditions or in the
Technical Specifications.
(8). Any telegraphic or facsimile bid will not be considered.
(9) The -bidder shall incorporate in their bid price all costs related to this bid
solicitation.
(10) The apparent silence of the specifications and any addenda regarding any
details or the omission from the specifications of a detailed description
concerning any point shall be regarded as meaning that only the best
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commercial practices are to prevail, and that only -materials and
workmanship of first quality are 'to be used. All interpretations of the
specifications shall be made upon the basis of this bid solicitation.
B. Vendor Registration
The County requires the bidder to complete a registration application
including the required disclosure affidavits with the Department of
Procurement Management. The bidder must be registered to be
recommended for any contract award*. To register, or for assistance in
registering, contact Vendor Assistance at 305-375-5287.
*Section 2-11.1(d) of the County Code provides that a person (County Employee) may not enter into any
contract or transact any business through a firm, corporation, partnership or business entity in which he
or any member of his immediate family has a controlling financial interest, direct or indirect, with the
County or any person or agency acting for the County and any such contract, agreement or business
engagement entered in violation of this subsection shall render the transaction voidable. For additional
information please contact the Ethics Commission hot line at 305-579-2593.
The following are the documents with the vendor registration application:
(1) Disclosure of Employment Affidavit
Pursuant to County Ordinance No. 90-133, the bidder shall disclose the
composition of the workforce, wages and benefits to be paid and existence
of collective bargaining agreement.
(2) Disclosure of Ownership Affidavit
Pursuant to County Ordinance No. 88-121, the bidder shall disclose the
full legal name and business address of any individual (other than
subcontractors, materialmen, suppliers, laborers, or lenders) that have, or
will have any interest (legal, equitable beneficial or otherwise) in the
contract or business transaction with the County. If the contract or
business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each
stockholder who holds directly or indirectly five percent (5%) or more of
the corporation's stock. If the contract or business transaction is with a
trust, the full legal name and address shall be provided for each trustee and
each beneficiary. Post Office addresses are not acceptable.
(3) Drug -Free Affidavit
Pursuant to County Ordinance No. 92-15, the bidder shall certify that it is
providing a drug-free workplace and notices to each employee of the
danger of drug abuse; the firm's policy of maintaining a drug-free
environment; availability of drug counseling, rehabilitation and employee
assistance programs; and penalties that may be imposed upon employees
for drug abuse violations. The bidder shall also require an employee to
sign a statement, as a condition of employment that the employee will
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BID NO.. 6824-0106
abide by the terms. of the drug-free workplace policy, and notify the
employer if any criminal conviction occurring no later than five (5) days
after receiving notice of such conviction, and impose appropriate
personnel action against the employee up to and including termination.
(4) Family Leave Affidavit
Pursuant to County Ordinance No.91-142, the bidder shall certify that it
entitles an employee who has worked for the firm for at least one (1) year,
ninety (90) days of family leave during any twenty-four (24) month
period, for medical reasons, for the birth or adoption of a child, or for the
care of a child, spouse or other close relative who has a serious health
condition without risk of termination or employment or employer
retaliation.
(5) W-9 and 8109 forms
The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon)
forms as required by the Internal Revenue Service in order to enter into
this contract with the County.
(6) Social Security Number
The bidder must furnish a copy of the Social Security card if a social
security number is being used in lieu of the Federal Identification Number
(F.E.I.N.).
C. Americans with Disabilities Act (A.D.A,) Affidavit
It is the policy of the County to comply with all requirements of the
Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call
305-375-3566. The bidder recommended for award shall be required to
complete an A.D.A. affidavit in accordance with County Resolution No.
385-95 prior to the award of this bid solicitation. Failure to complete the
affidavit as required may result in the rescinding of the recommendation
for award. (See Appendix - Section 1)
D. Antitrust Laws
By acceptance of this contract, the successful bidder agrees to comply
with all antitrust laws of the United States and the State of Florida, in
order to protect the public from restraint of trade, which illegally increases
prices.
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MIAMI-DADE COAY BRNO.: 6824-0106
E. Collection of Fees Taxes and Parking Tickets Affidavit
Pursuant to the procedures contained in Section 2-8.1 (c) of the County
Code, and as amended by County Ordinance No. 95-178, the bidder shall
certify that all delinquent and currently due fees, taxes and parking tickets
have been paid. (See Appendix - Section 1)
F. Conflict of Interest and Code of Ethics
Pursuant to County Ordinance No. 98-73 amending Section 2-11.1(s) of
the County Code, every lobbyist whom is found to be in violation of this
section shall be prohibited from registering as a lobbyist or lobbying in
accordance with the following schedule:
First violation, for a period of 90 days from the date of determination of
violation;
Second violation, for a period of one (1) year from the date of
determination of violation;
Third violation, for a period of five (5) years from the date of
determination of violation;
The bidder shall be subject to the debarment provisions of Section 10-38
of the County Code as if the bidder were a contractor where the bidder has
violated this section, either directly or indirectly or any combination
thereof, on three or more occasions. As used herein, a "direct violation"
shall mean a violation committed by the bidders and an "indirect
violation" shall mean a violation committed by a lobbyist representing
said bidder. If this contract is entered into a violation of this section, it
shall also render the contract voidable.
G. Criminal Conviction Disclosure
Pursuant to County Ordinance No. 94-34, "Any individual who has been
convicted of a felony during the past ten (10) years and any corporation,
partnership, joint venture or other legal entity having an officer, director,
or executive who has been convicted of a felony during the past ten (10)
years shall disclose this information prior to entering into a contract with
or receiving funding from the County."
H. Debarment Disclosure Affidavit
Pursuant to County Ordinance No. 93-129, the bidder will agree to comply
with the provisions of this ordinance, which prevents the contractor,
subcontractors, their officers, their principals, stockholders, and their
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affiliates who have been debarred by the County, from entering into this
contract with the County during the period for which they have been
debarred. It is the bidders responsibility to ascertain that none of the
subcontractors, their officers, principals, or affiliates, as defined in the
ordinance, are debarred by the County pursuant to Ordinance No. 93-129
and Administrative Order 3-2 before submitting the bid proposal. The
Disclosure Affidavit requires the bidder to affirm under oath, that the
County debars neither the bidder, its subcontractors, or their officers,
principals nor affiliates, at the time of the bid proposal. If the bidder fails
to complete the Disclosure Affidavit it shall not be awarded this contract.
If this contract is entered into in violation of this ordinance, it is void, and
any person who willfully fails to disclose the required information or who
knowingly discloses civil or criminal penalties, or both can punish false
information, as provided for in the law. (See Appendix - Section 1)
I. Independent Private Sector Inspector General
(1) Pursuant to A.O. 3-20, the County has the right to retain the services of an
independent private sector inspector general (IPSIG). Upon written notice
from the County, the Vendor shall make available to the IPSIG retained by
the County all requested records and documents for inspection and
copying. The terms of this provision apply to the bidder, its offices, agents
and employees. Nothing contained in this provision shall impair any
independent right of the County to audit or investigate the operations,
activities and performance of the Vendor in connection with this contract.
The terms of this provision are neither intended, nor shall they be
construed, to impose any liability on the County by the Vendor or third
parties.
(2) Pursuant to Ordinance 97-2I5 Miami -Dade County has established the
Office of Inspector General, which is required to perform mandatory
random audits on all County contracts throughout the duration of each
contract. The cost of the audit for this contract shall be 114 of 1% of the
total contract amount which cost the (ContractorNendor/Consultant)
agrees is included in the total contract amount. The audit cost will be
deducted by the County from progress payments to the
(ContractorNendor/Consultant). The audit cost shall also be included in
all change orders to this contract and all contract renewals and extensions.
Accordingly, the audit cost will be deducted from progress payments to
the (ContractorNendor/Consultant) pursuant to all change orders, contract
renewals and extensions.
The Miami -Dade County Inspector General is authorized and empowered
to review past, present and proposed County and Public Health Trust
programs, contracts transactions, accounts; records and programs. In
addition, the Inspector General has the power to subpoena witnesses,
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administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may
include a report concerning whether the project is on time, within budget
and in conformance with plans, specifications and applicable law. The
inspector general is empowered to analyze the necessity of and
reasonableness of proposed change orders to the contract. The Inspector
General is empowered to retain the services of independent private sector
inspectors general to audit, investigate, monitor, oversee, inspect and
review operations, activities, performance and procurement process
including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the
(ContractorNendor/Consultant), its officers, agents and employees,
lobbyists, County staff and elected officials to ensure compliance with
contract specifications and to detect fraud and corruption.
Upon 14 days prior written notice to (ContractorNendor/Consultant) from
the Inspector General or IPSIG retained by the Inspector General, the
(ContractorNendor/Consultant) shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and
copying. The Inspector General and IPSIG shall have the right to inspect
and copy all documents and records in the
(Contractor'sNendor's/Consultant's) possession, custody or control
which, in the Inspector General's or IPSIG's sole judgement, pertain to
performance of the contract, including, but not limited to original estimate
files, change order estimate files, worksheets, proposals and agreements
from and with successful and unsuccessful subcontractors and suppliers,
all project -related correspondence, memoranda, instructions, financial
documents, construction documents, (bid/proposal) and contract
documents, back -charge documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or
dividends received, payroll and personal records, and supporting
documentation for the aforesaid documents and records.
The provisions in this section shall apply to the
(ContractorNendor/Consultant), its officers, agents, employees,
subcontractors and suppliers. The (ContractorNendor/Consultant) shall
incorporate the provisions in this section in all subcontracts and all other
agreements executed by the (ContractorNendor/Consultant) in connection
with the performance of the contract.
Nothing in this contract shall impair any independent right to the County
to conduct audit or investigative activities. The provisions of this sectiosi
are neither intended nor shall they be construed to impose any liability on
the County by the (ContractorNendor/Consultant) or third parties.
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J. Minority and Disadvantaged_ Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 175 NW
1 st Avenue, 28'h Floor, Miami, FL 33123-1844, Phone: 305-349-5960.
K. Public Entity Crimes Sworn Statement
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a
bid solicitation to provide goods and/or services to a public entity, may not
submit a bid on a bid solicitation with a public entity for construction or
repair of a public building or public work, may not submit a bid on leases
of real property to a public entity, may not be awarded or perform work as
a contractor or, supplier, or subcontractor or consultant under a bid
solicitation with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six
(36) months from the date of being placed on the convicted vendor list."
L. Living, Wade
In accordance with Ordinance 99-44 beginning November 11, 1999, all
Service Contractors who enter into this contract shall agree to pay the
Living Wage required by Ordinance 99-44 to all its employees providing
Covered Services. The current Living Wage applied to this contract (if
applicable) is $8.56 per hour plus Health Benefits as described in the
aforementioned ordinance or $9.81 per hour without Health Benefits. The
Living Wage required by Ordinance 99-44 is subject to indexing as set -
forth in Section "C" (Indexing). Such Health Benefits shall consist of
payment of at least $1.25 per hour towards the provision of health care
benefits for employees and their dependents. Proof of the provision of
Health Insurance must be submitted to the County to qualify for the wage
rate for employees with health benefits. The Service Contractor shall also
agree to produce all documents and records relating to payroll and
compliance with this Ordinance prior to award of this bid solicitation
upon request by the Department of Procurement Management, Bids &
Contracts Division.
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The provisions in this Ordinance applies to all Service Contracts
involving the expenditure of over $100,000 per year for the following
types of ("Covered Services") services:
(i) Food preparation and/or distribution
(ii) Security services
(iii) Routine maintenance services such as custodial, cleaning, refuse
removal, repair, refinishing and recycling
(iv) Clerical or other non -supervisory office work, whether temporary
or permanent
(v) Transportation and parking services including airport and seaport
services
(vi) Printing and reproduction services
(vii) Landscaping, lawn and/or agricultural services
If records reflect, that the Service Contractor is in violation of this
Ordinance, the County has the right to sanction the Service Contractor to
include but not limited to termination, fine and suspension.
This Ordinance encompasses various responsibilities that must be
accomplished by the successful bidder such as record keeping,
posting and reporting. Upon the award of this contract, the
successful bidder must be prepared to comply with these
requirements as outlined in Ordinance 9944.
M. Code of Business Ethics
In accordance with Resolution R-994-99 each person or entity that seeks
to do business with Miami -Dade County shall adopt the Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business Ethics
as follows:
Miami -Dade County and the Greater Miami Chamber of Commerce seek
to create and sustain an ethical business climate for its members and the
community by adopting a Code of Business Ethics. Miami -Dade
County/Greater Miami Chamber of Commerce encourages its members
to incorporate the principles and practices outlined here in their
individual codes of ethics that will guide their relationships with
customers, clients and suppliers. This Model Code can and should
prominently be displayed at all business locations and may be
incorporated into marketing materials. Miami -Dade County/Greater
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Miami Chamber of Commerce believes that its members should use this
Code as a model for the development of their organizations' business
codes of ethics.
This Model Code is a statement of principles to help guide decisions and
actions based on respect for the importance of ethical business standards
in the community. Miami -Dade County/Greater Miami Chamber of
Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the Bid Proposal signature page the bidder
hereby agrees to comply with the principles of Miami -Dade
County/Greater Miami Chamber of Commerce Code of Business
Ethics. If the bidder firm's code varies in any way the bidder must
identify the difference(s) on a separate document(s) (cover).
Compliance_ with Government Rules and_Re%plations
♦ We, the undersigned .will properly maintain all records and post all
licenses and certificates in prominent places easily seen by our
employees and customers;
♦ In dealing with government agencies and employees, we will conduct
business in accordance with all applicable rules and regulations and in
the open;
♦ We, the undersigned will report contract irregularities and other
improper or unlawful business practices to the Ethics Commission,
the Office of Inspector General or appropriate law enforcement
authorities.
Recruitment, selection and Compensation of Vendors and Suppliers
♦ We, the undersigned will avoid conflicts of interest and disclose such
conflicts when identified;
♦ Gifts, which compromise the integrity of a business transaction, are
unacceptable; we will not kick back any portion of a contract
payment to employees of the other contracting party or accept such
kickback.
Business Accountins;
♦ All our financial transactions will be properly and fairly recorded in
appropriate books of account, and there will be no "off the books"
transactions or secret accounts.
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Promotion and Sales of Products and Services -
♦ Our products will comply with all applicable safety and quality
standards;
♦ We, the undersigned will promote and advertise our business and its
products or services in a manner which is not misleading and does not
falsely disparage our competitors;
♦ We, the undersigned will conduct business with government agencies
and employees in a manner, which avoids even the appearance of
impropriety. Efforts to curry political favoritism are unacceptable;
♦ Our bids will be competitive, appropriate to the bid documents and
arrived at independently;
♦ Any changes to contracts awarded will have a substantive basis and
not be pursued merely because we are the successful bidder;
♦ We, the undersigned will, . to the best of our ability, perform
government contracts awarded at the price and under the terms
provided for in the contract. We will not submit inflated invoices for
goods provided or services performed under such contracts, and
claims will be made only for work actually performed. We will abide
by all contracting and subcontracting regulations.
♦ We, the undersigned will not, directly or indirectly, offer to give a
bribe or otherwise channel kickbacks from contracts awarded, to
government officials, their family members or business associates.
♦ We, the undersigned will not seek or expect preferential treatment on
bids based on our participation in political campaigns.
Public Life and Political CgMaigns
♦ We, the undersigned encourage all employees to participate in
community life, public service and the political process, to the extent
permitted by law;
♦ We, the undersigned encourage all employees to recruit, support and
elect ethical and qualified public officials and engage them in
dialogue and debate about business and community issues, to the
extent permitted by law;
♦ Our contributions to political parties, committees or individuals will
only be made in accordance with applicable laws and will comply
with all requirements for public disclosure. All contributions made on
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behalf of the business must be reported to senior company
management;
♦ We, the undersigned will not contribute to the campaigns of persons
who are convicted felons or those who do not sign the Fair Campaign
Practices Ordinance.
♦ We, the undersigned will not knowingly disseminate false campaign
information or support those who do.
Pass-through Requirements
♦ This Code prohibits pass-through whereby the prime firm requires
that the MBE firm accept payments as a MBE and pass through those
payments to another entity;
Rental Space, Equipment_ and Staff Requirements or Flat Overhead Fee
Requirements
• This Code prohibits rental space requirements, equipment
requirements, staff requirements and/or flat overhead fee
requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat
overhead fee for the use of space, equipment, secretary, etc;
MBE Staff Utilization
♦ This Code prohibits the prime firm from requiring the MBE firm
to provide more staff than is necessary and then utilizing the MBE
staff for other work to be performed by the prime firm.
♦ The Code also requires that on any contract where MBE
participation is purported, the contract shall specify essential terms
including, but not limited to, a specific statement regarding the
percent of participation planned for MBEs, the timing of payments
and when the work is to be performed.
N. Individuals and Entities Doing Business with the County not Current in
their Obli&ations to the County (See Appendix -- Section 1)
Pursuant to Ordinance No. 99-162 and Section 2-8.1 of the County Code,
no individual or entity who is in arrears in any payment under a contract,
promissory note or other loan document with the County, or any of its
agencies or instrumentalities, including the Public Health Trust (herein
referred to as "County"), either directly or indirectly through a firm,
corporation, partnership or joint venture in which the individual or entity
has a controlling financial interest as that term is defined in Section 2-
11.1(b)(8) of the County Code, shall be allowed to receive any additional
XV �2,267
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County contracts, purchase orders or extensions of County contracts until
either the arrearage has been paid in full or the County has agreed in
writing to a payment schedule. Failure to meet the terms and conditions
of any obligation or repayment schedule shall constitute a default of the
subject contract and may be cause for suspension, termination and
debarment, in accordance with the terms of the contract and the
debarment procedures of the County.
MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the bidder to a bid shall be submitted to the Clerk Of
The Board prior to the time and date set for bid opening. The bidder shall
submit the new bid proposal form and a letter, on company letterhead,
signed by an authorized agent of the bidder stating that the new submittal
supersedes the previously submitted bid proposal. The sealed envelope
shall contain the same information as required for submitting the original
bid. In addition, the envelope shall contain a statement that this bid
replaces the previously submitted bid. No modifications of a bid shall be
accepted after the bid has been opened.
B. Withdrawal of a Bid
A bid shall be irrevocable unless the bid is withdrawn as provided herein.
Only written letter received by the Clerk Of The Board prior to the bid
opening date may withdraw a bid. A bid may also be withdrawn ninety
(90) days after the bid was opened and prior to award, by submitting a
letter to the contact person identified on the front cover of this bid
solicitation. The withdrawal letter must be on company letterhead and
signed by an authorized agent of the bidder.
1.5 EVALUATION OF A BID
A. Resection of Bid
(1) The County may reject any bidder's Proposal and award to the next lowest
responsive/responsible bidder or may reject and re -advertise for all or any
part of this bid solicitation, whenever it is deemed in the best interest of
the County. The County shall be the sole judge of what is in its "best
interest."
(2) The County may reject any bid if (a) prices are not fair and reasonable, as
determined by the County, and/or exceed the County's estimated budget
for this bid solicitation; (b) the bidder take exceptions to or modifies the
terms and conditions of this bid solicitation; (c) the bidder failed to satisfy
claims on previous contracts with the County or past -due payments for
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County services or claims for damage to County property. The County
shall be the sole judge of what is "fair and reasonable."
B. Bankruntcy
(l) Any vendor who, at the time of bid submission, is involved in an ongoing
bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution
proceeding, or if a trustee or receiver has been appointed over all or a
substantial portion of the property of the vendor under federal bankruptcy
law or any state insolvency law, may be declared non -responsible.
(2) The County reserves the right to terminate this contract, if, during the term
of any contract the vendor has with the County, he/she becomes involved
as a debtor in a bankruptcy proceeding, or becomes involved in a
reorganization, dissolution, or liquidation proceeding, or if a trustee or
receiver is appointed over all or a substantial portion of the property of the
vendor under federal bankruptcy law or any state insolvency law.
C. Bidder's Past Performance
Pursuant to County Ordinance No. 9842, the bidder's performance as a
prime contractor or subcontractor on previous County contracts shall be
taken into account in evaluating the bid proposal received for this bid
solicitation.
D. Elimination from Consideration
This bid solicitation shall not be awarded to any person or firm which is in
arrears to the County upon any debt, taxes or contracts which are defaulted
as surety or otherwise upon any obligation to the County.
E. Waiver of Informalities
The County reserves the right to waive any informalities or irregularities
in this bid solicitation.
F. Demonstration of Competency
(1) A bid will only be considered from a firm that is regularly engaged in the
business of providing the goods and/or services required by this bid
solicitation. The bidder must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure that they can satisfactorily provide the goods and/or
services if awarded this bid solicitation.
(2) The County may conduct a pre -award inspection of the bidder's site or
hold a pre -award qualification hearing to determine if the bidder possesses
the requirement as outlined in the above paragraph, and is capable of
XVII 02- 267
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performing the requirement of this bid solicitation. The County may
consider any evidence available regarding the financial, technical and
other qualifications .and abilities of the bidder, including past performance
(experience) with the County or any other governmental entity in making
the award.
(3) The County may require the bidder to show evidence that they have been
designated as an authorized representative of a manufacturer, supplier
and/or distributor, if required by this bid solicitation.
(4) The County reserves the right to audit all records pertaining to and
resulting from any award from this bid solicitation, financial or otherwise.
(5) In the event that the bidder will sub -contract all or part of its work to
another vendor, or will obtain the goods required in conjunction with this
contract with another source of supply, the bidder may be required to
verify the competency of its subcontractor or supplier. The County
reserves the right, before awarding this contract to require the bidder to
submit such evidence of its subcontractor, as it may deem necessary.
G. Copy of Bid Tabulation
The bidder who desires to receive a copy of the bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope and
postage is a must depending on the amount of information involved) when
submitting its bid proposal. Bid results will not be given out by telephone
or facsimile.
AWARD OF BID SOLICITATION
Contract
This bid solicitation, any addenda and/or properly executed modifications,
the purchase order (if issued), and a change order (if applicable),
constitute the entire contract.
B. Tie Bid
The Director of Bids and Contracts or designee, and according to County
Resolution 1574-88 will decide any tie bid.
C. Additional Information
The award of this bid solicitation may be preconditioned on the
subsequent submission of other documents, as specified in the Special
Conditions or Technical Specifications. The successful bidder shall be in
default of its contractual obligation if such documents are not submitted in
a timely manner and in the form required by the County. Where the
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02- 267 MMEDY15;
MIAMI-DADE COUNTY BID NO.: 68240/06
successful bidder is in default of the contractual requirements, the County,
through action taken by the Department of Procurement Management,
Bids & Contacts Division, may rescind the award.
D. Term of Contract
The term of this bid solicitation shall be specified on one of three
documents, issued to the successful bidder. These documents may either
be this bid solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this contract for up
to ninety (90) calendar days beyond the stated contract term. The County
shall notify the successful bidder in writing of such extensions. Additional
extensions over the first ninety (90) day extension may occur, if, the
County and the successful bidder are in mutual agreement of such
extensions.
F. Warranty
Any implied warranty granted under the Uniform Commercial Code shall
apply to all goods purchased under this bid solicitation.
G. Estimated Quantities
Estimated quantities or estimated dollars, if provided, are for bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract period. The County is not
obligated to place any order for a given amount subsequent to the award of
this bid solicitation. Estimates are based upon the County's actual needs
and/or usage during a previous contract period. The County for purposes
of determining the low bidder meeting specifications may use said
estimates.
H. Non -Exclusive Contract
Although the purpose of this bid solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
hereby agreed and understood that this bid solicitation does not constitute
the exclusive rights of the successful bidder to receive all orders that may
be generated by the County in conjunction with this bid solicitation. In
addition, any and all commodities, equipment, and service required by the
County in conjunction with construction projects are solicited under a
distinctly different bid process and shall not be purchased under the terms,
conditions and awards rendered under this .bid solicitation, unless such
purchases are determined to be in the best interest of the County.
XIX 02- 267
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MIAMI-DADE COUNTY BID NO.: 6824-0/06
1. Local Preference
The award of this bid solicitation is subject to County Ordinance No.
01-21 which, except where Federal or State law mandates to the contrary,
allow preference to be given to a local business. For the purposes of the
applicability of this Ordinance, "local business" means the bidder, as of
the date of the bid opening, has a valid occupational license issued by
Miami -Dade County to do business in Miami -Dade County, that
authorizes the bidder to provide the goods, services or construction to be
purchased, and has a physical business address located within the limits of
Miami -Dade County from which the vendor operates or performs
business. A Post Office Box can not be used to establish a physical
address.
When a responsive, responsible non -local business submits the lowest
price bid, and the bid submittal by one or more responsive, responsible
local businesses is within 5% of the price submitted by the non -local
business, then the non -local business and each of the aforementioned local
businesses shall have the opportunity to submit a best and final bid equal
to or lower than the amount of the low bid previously submitted by the
non -local business. The best and final bid will be requested by the County
within five working days of the bid opening. In the case of a tie in the best
and final bid between a local business and a non -local business, contract
award shall be made to the local business.
J. Limited Contract Extension
Any specific work assignment which commences prior to the termination
date of the contract and which will extend beyond the termination date
including any previous contract extension(s) shall, unless terminated by
mutual written agreement by both parties, continue until completion at the
same prices, terms and conditions as set forth in this bid solicitation.
1.7 RIGHT OF APPEAL
Any bidder may protest any recommendation for contract award or rejection of all bids,
in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County
Code, as amended by, County Ordinances Nos. 95.201 and 95-126, and as established in
Administrative Order 3-21.
A. Bid Award Recommendation Over $500.0
This bid award recommendation will be in writing, signed by the Director
of the Department of Procurement Management or designee and filed with
the Clerk of the Board. The bidder shall have ten (10) business days after
the filing of an award recommendation to file a written protest with the
Clerk of the Board. As a condition of initiating a protest of award
recommendation, the bidder shall post at the time of filing a Surety Bond
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BID NO.: 6824-0106
(cashier's check or money order) in the amount of $500.00 payable to the
Board of County Commissioners. Failure to file the proper Bond at the
time of filing the protest will result in denial of the protest. If, the
Hearing Examiner's ruling is in favor of the County's
recommendation, the bidder's Bond may be forfeited and the County
may seek all costs, attorneys and administrative fees.
Bid Award Recommendation Over $100,000.00 and up to $500,000.00
This bid award recommendation will be posted in the lobby of the Stephen
P. Clark Building. It shall be the responsibility of the bidder to monitor
such Bulletin Board after the bid opening to ascertain that a
recommendation for award. has been made. Bid award recommendations
are posted by 9:00 A.M., every Monday. In addition, the bidder can call
the bid Award Recommendation Line at 305-375-4724 or (800) 510-
4724, or contact the person identified on the cover page of this bid
solicitation. The bidder shall have five (5) business days after the posting
of an award recommendation to file a written protest with the Department
of Procurement Management, Bids and Contracts Division. The bidder
shall post at the time of filing, a Surety Bond (cashier's check or money
order) in the amount of $500.00 payable to the Board of County
Commissioners. Failure to submit the proper Bond at the time of filing
the protest will result in denial of the protest. If, the County Manager,
or designee, upholds the recommendation of the contracting
department, the bidder's Bond may be forfeited and the County may
seek all costs, attorneys and administrative fees.
1.8 CONTRACTUAL OBLIGATIONS
A.
10
Rules, Regulations, Licensigg Requirements
The successful bidder shall comply with all laws and regulations
applicable to the goods and/or services contained in this bid solicitation.
The bidder is presumed to be familiar with all Federal, State and local
laws, ordinances, codes and regulations that may in any way affect the
goods and/or services offered.
County Contractors Employment and Procurement Practices Affidavit
In accordance with the requirements of Ordinance 98-30, all firms with
annual gross revenues in excess of $5 million, seeking to contract with
Miami -Dade County shall, as a condition of award, have a written
Affirmative Action Plan and Procurement Policy on file with the County's
Department of Business Development. Said firms must also submit, as a
part of their proposalstbids to be filed with the Clerk of the Board, an
appropriately completed and signed Affirmative Action Plan/Procurement
Policy Affidavit. Firms whose Boards of Directors are representative of
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BID NO.: 6824-0106
the population make-up of the nation are exempt from .this requirement
and must submit, in writing, a detailed listing of their Boards of Directors,
showing the race or ethnicity of each board member, to the County's
Department of Business Development. Firms claiming exemption must
submit, as a part of their proposals/bids to be filed with the Clerk of the
Board, an appropriately completed and signed Exemption Affidavit in
accordance with Ordinance 98-30. These submittals shall be subject to
periodic reviews to assure that the entities do not discriminate in their
employment and procurement practices against minorities and women -
owned businesses.
It will be the responsibility of each firm to provide verification of their
gross annual revenues to determine the requirement for compliance with
the Ordinance. Those firms that do not exceed $5 million annual gross
revenues must clearly state so in their bid proposal.
Any bidder/respondent which does not provide an affirmative action plan
and procurement policy may not be recommended by the County Manager
for award by the Board of County Commissioners.
(See Appendix - Section 1)
C. Conditions of Material and PackagLng
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or storage
and comply with the County's Recycled Packaging Resolution No. 738-
92. (See Appendix - Section 1)
(3) All goods furnished shall be fully guaranteed by the successful bidder
against factory defects and workmanship. The successful bidder at no
expense to the County shall correct any defects, which may occur within
the period of the manufacturer's standard, and/or any implied warranty.
The Special Conditions may supersede the standard manufacturer's
warranty.
D. Subcontractin
(1) Unless otherwise specified in this bid solicitation, the successful bidder
shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited
by the Special Conditions. Subcontracting without the prior consent of the
County may result in termination of this bid solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The successful bidder
is advised that when a subcontractor is utilized to fulfill the terms and
conditions of this bid solicitation, County Resolution No. 1634-93 will
apply to this bid solicitation. This resolution requires the successful bidder
to file quarterly reports as to the amount of contract monies received from
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the County and the amount that have been paid by the successful bidder
directly to certified Black, Hispanic and Women -Owned businesses,
performing part of this bid solicitation work. Additionally, the listed
businesses are required to sign reports, verifying their participation in this
bid solicitation work and their receipt of such monies. The requirements of
this resolution shall be in addition to any other reporting requirements by
Federal, State or local laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the successful bidder shall obtain
written consent of the County prior to utilizing the subcontractor. All
actions of any subcontractor are the sole responsibility of the successful
bidder.
Note: This requirement is separate and independent from any requirements
that may be contained in the Special Conditions, Paragraph 2.2.
(4) In accordance with Ordinance No. 97-104, all bidders and respondents on
County contracts for purchase of supplies, materials or services, including
professional services, which involve the expenditure of $100,000 or more
and all bidders or respondents on County or Public Health Trust
construction contracts which involve the expenditure of $100,000 or more
shall include, as part of their bid or proposal submission, a listing which
identifies all first tier subcontractors who will perform any part of the
contract work and describes the portion of the work such subcontractor
will perform, and all suppliers who will supply materials for the contract
work direct to. the bidder or respondent and describes the materials to be
supplied. Failure to include such listing with the bid or proposal shall
render the bid or proposal non-responsive. Ordinance No. 97-104, applies
to all contracts whether competitively by the County or not. Those
contracts that have received authorization by the Board of County
Commissioners to waive formal bidding procedure must also provide a
listing of all first tier subcontractors and direct suppliers.
`Subcontractor/Supplier Listing, SUB Form 100' may be utilized to
provide the information required by this paragraph. A bidder or
respondent who is awarded the contract shall not change or substitute first
tier subcontractors or direct suppliers or the portions of the contract work
to be performed or materials to be supplied from those identified in the
listing submitted with the bid or proposal except upon written approval of
the County. (See Appendix - Section 1)
NOTE: ORDINANCE NO. 97-104 REQUIRES A
BID OR PROPOSAL FOR A COUNTY OR
PUBLIC HEALTH TRUST CONTRACT
INVOLVING THE EXPENDITURE OF $100,000
OR MORE INCLUDE A LISTING OF
SUBCONTRACTORS AND SUPPLIERS WHO
WILL BE USED ON THE CONTRACT, AND
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PROVIDES FAILURE TO INCLUDE THE
REQUIRED LISTING SHALL RENDER THE BID
OR PROPOSAL NON-RESPONSIVE. THE
REQUIRED LISTING MUST BE SUBMITTED
AND SIGNED EVEN THOUGH THE BIDDER OR
PROPOSER WILL NOT UTILIZE
SUBCONTRACTORS OR SUPPLIERS ON THE
CONTRACT. IN THE LATTER CASE, THE
LISTING MUST EXPRESSLY STATE NO
SUBCONTRACTORS, OR SUPPLIERS, AS THE
CASE MAY BE, WILL BE USED ON THE
CONTRACT. TIMELY SUBMISSION OF A
PROPERLY COMPLETED AND SIGNED
"SUBCONTRACTOR/SUPPLIER LISTING, SUB
FORM 100" (A COPY OF WHICH IS INCLUDED
IN THE BID PACKAGE) CONSTITUTE
COMPLIANCE WITH THE LISTING
REQUIREMENTS OF THE ORDINANCE. IN
ORDER TO BE DEEMED PROPERLY
COMPLETED, THE WORD "NONE" MUST BE
ENTERED UNDER THE APPROPRIATE
HEADING OF SUB FORM 100 IF NO
SUBCONTRACTORS OR SUPPLIERS WILL BE
USED ON THE CONTRACT.
(5) In accordance with County Ordinance No. 97-35 (Fair Subcontracting
Policies), "all successful bidders/respondents on County contracts in
which subcontractors may be used, shall be subject to and comply with
Ordinance 97-35 as amended, requiring bidders/respondents to provide a
detailed statement of their policies and procedures for awarding
subcontracts which:
a) Notifies the broadest number of local subcontractors
of the opportunity to be awarded a subcontract;
b) Invites local subcontractors to submit bids in a
practical, expedient way;
c) Provides local subcontractors access to information
necessary to prepare and formulate a subcontracting
bid;
d) Allows local subcontractors to meet with
appropriate personnel of the bidder to discuss the
bidder's requirements; and
XXIV
02- 2 0'7 WMW3/1-V
•
MIAMI-DADE COUNTY BID NO.: 6824-0/06
e) Awards subcontracts based on fu!l and - complete
consideration of all submitted proposals and in
accordance with the bidder's stated objectives.
All bidders/respondents seeking to contract with the County shall, as a
condition of award, provide a statement of their subcontracting policies
and procedures. Bidders/Respondents who fail to provide a statement of
their policies and procedures may not be recommended by the County
Manager for award by the Board of County Commissioners."
(See Appendix — Section 1)
E. Assam
The successful bidder shall not assign, transfer, or otherwise dispose of
this contract, including any rights, title or interest therein, or their power to
execute such contract to any person, company, or corporation without the
prior written consent of the County.
F. Delivery
Unless otherwise specified in this bid solicitation, prices quoted shall be
F.O.B. Destination with freight included in the proposed price.
G. Employee is the Responsibility of the Successful Bidder
The employee of the successful bidder shall be considered to be, at all
times, employee of the successful bidder under its sole direction and not
an employee or agent of the County. The successful bidder shall supply a
competent and physically capable employee. The County may require the
successful bidder to remove an employee it deems unacceptable. Each
employee shall wear proper identification.
H. Indemnification of County by the Successful Bidder
The successful bidder shall indemnify and hold harmless the County and
its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorney's fees and costs of defense,
which the County or its officers, employees, agents or instrumentalities
may incur as a result of claims, demands, suits causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the Agreement by the successful bidder or its
employees, agents, servants, partners, principals or subcontractors. The
successful bidder shall pay all claims and losses in connection therewith,
and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which
XXV
02- 267 MUMMY
MIAMI-DADE COUOY
BID NO.: 6824-0106
may issue thereon. The successful bidder expressly understands and agrees
that any insurance protection required by this Agreement or otherwise
provided by the successful bidder shall in no way limit the responsibility
to indemnify, keep and save harmless and defend the County or its
officers, employees, agents and instrumentalities as herein provided.
Protection of Pm��rt
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall
be protected against damage or interrupted services at all times by the
successful bidder during the term of this contract. The successful bidder
shall be held responsible for repairing or replacing property, to the
satisfaction of the County, which is damaged by reason of the successful
bidder's operation on County property.
J. Collusion
Bids from related parties. Where two (2) or more related parties each
submit a bid or proposal for any contract, such bids or proposals shall be
presumed to be collusive. The foregoing presumption may be rebutted by
presentation of evidence as to the extent of ownership, control and
management of such related parties in the preparation and submittal of
such bids or proposals. Related parties mean bidders or proposers or the
principals thereof which have a direct or indirect ownership interest in
another bidder or proposer for the same contract or in which a parent
company or the principals thereof of one (1) bidder or proposer have a
direct or indirect ownership interest in another bidder or proposer for the
same contract. Bids or proposals found to be collusive shall be rejected.
Bidders or Proposers who have been found to have engaged in collusion
may be considered non -responsible, and may be suspended or debarred,
and any contract resulting from collusive bidding may be terminated for
default.
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified by unilateral action of the County or by mutual consent, in
writing, and through the issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate.
1.10 TERMINATION OF CONTRACT
A. Termination for Convenience
The County, at its sole discretion, may terminate this contract without
cause by providing the successful bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the successful bidder shall not
incur any additional costs under this contract. The County shall be liable
only for reasonable costs incurred by the successful bidder, as determined
XXVI
0 2 " 2 6'7 MWO-VI&
0
MIAMI-DADE COUNTY
BID NO.: 6824-0/06
by the County, regardless of the method of payment- required by this
contract. The County shall be the sole judge of "reasonable costs."
B. Termination for Default
The County may terminate this contract upon the failure of the successful
bidder to comply with any provision and/or requirements of this contract.
The County's decision not to take action upon failure of the successful
bidder to perforin shall not be construed as a waiver of the ability of the
County to take additional action at a later date and time. The County shall
also have the ability to place the successful bidder on probation and/or
terminate any portion of this contract. The date of termination shall be
stated in a written notice to the successful bidder. In the event the
successful bidder is terminated for default, the County reserves the right to
re -procure the goods and/or services from the next lowest responsive
responsible bidder or re -solicit the goods and/or services. The County may
further charge the successful bidder any differences in cost between the
successful bidder's price and the re -awarded price and/or any costs
associated with re -awarding or re -soliciting this contract. The County may
also debar or suspend the successful bidder from conducting business with
the County, and/or eliminate the defaulted contractor from consideration
in future bid solicitation, in accordance with appropriate County
ordinances, resolutions and/or administrative orders.
C. Ordinance 93-137
Any individual or corporation or other entity that attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement, the county shall, whenever practicable,
terminate the contract. The county as a further sanction may terminate or
cancel any other contracts with such individual or other entity. Such
individual or entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney's fees.
Notwithstanding, any individual or entity who attempts to meet its
contractual obligations with the county through fraud, misrepresentation
or material misstatement may be disbarred from county contracting for up
to five (5) years.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS
To request a copy of any ordinance, resolution and/or administrative order cited in this bid
solicitation, the bidder must contact the Clerk of the Board at 305-375-5126.
XXVII 02- 2 C
MIAMI-DADE COUNTY BID NO.: 6824-0/06
SECTION 2.0
SPECIAL CONDITIONS
PAPER, FINE REGISTERED MILL BRANDS, PRIVATE BRANDS, RECOVERED FIBER
CONTENT PAPER (PRINTING/XEROGRAPHIC) AND RELATED PRODUCTS
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for the purchase of paper,
fine registered mill brands, private brands, recovered fiber content paper
(Printing/Xerographic) and related products in conjunction with the County's needs on an
as needed when needed basis.
2.2 INTENTIONALLY OMITTED
2.3 PRE-BID CONFERENCE(RECOMMENDED)
A pre-bid conference will be held on Monday, April 23, 2001 at Stephen P. Clark
Building 111 NW V Street Miami, Fl 33128, 18`h Floor at 11:00 am in conference
room no. 184 to discuss proposed specifications. It is recommended that a
representative of the firm attend in order to become familiar with the bid specifications.
Bidders are requested to bring this Invitation To Bid package to the conference, as
additional copies may not be available.
"Multiple members of individual community councils may be present."
2.4 TERM OF CONTRACT: SIXTY 60 MONTHS
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise stipulated
in the Notice of Award Letter which is distributed by the County's Department of
Procurement Management, Bids & Contracts Division; and contingent upon the completion
and submittal of all required bid documents. The contract shall remain in effect for sixty (60)
months and upon completion of the expressed and/or implied warranty period.
2.5 INTENTIONALLY OMITTED
2.6 METHOD OF AWARD TO PRE -QUALIFIED BIDDERS WHO WILL BE
INVITED TO PARTICIPATE IN SPOT MARKET PURCHASES
Award of this contract will be made to not more than four (4) lowest responsive,
responsible bidders who offer the lowest unit price on an item by item basis. These
awarded bidders shall be pre -qualified to participate in spot market purchases as required
by the County on a periodic basis. When such spot market purchases are identified, the
awarded bidders shall be invited to offer a fixed price for a specific purchasing period.
02- 267
9 !
MIAMI-DADE COUNTY BID NO.: 6824-0106
The Bidder offering the lowest fixed price shall be awarded the purchase for the specific
period. The award to one Bidder for that period does not preclude the ability of the
remaining pre -qualified Bidders from submitting offers for other specific periods.
SEMI-ANNUAL CONTRACT SEMI-ANNUAL PRICE QUOTES
TIME FRAME SHALL BE RETURNED NO LATER THAN:
January 1, 2002 thru NIA
June 30, 2002
July 1, 2002 thru May 30, 2002
December 31, 2002
January 1, 2003 thru November 21, 2002
June 30, 2003
July 1, 2003 thru May 29, 2003
December 31, 2003
January 1, 2004 thru November 20, 2003
June 30, 2004
July 1, 2004 thru May 27, 2004
December 31, 2004
January 1, 2005 thru November 18, 2004
June 30, 2005
July 1, 2005 thru May 26, 2005
December 31, 2005
January 1, 2006 thru November 20, 2005
June 30, 2006
July 1, 2006 thru May 25, 2006
December 31, 2006
Above dates subject to change based on official contract award date.
In order to accommodate the unique needs of the County, the award of the contract shall
be made to bidders based on the following criteria:
Items 3 thru 5, 9 thru 30, 56 thru 64 and 72 thru 74 will be awarded to no more than the
four (4) lowest responsive, responsible bidders on an item by item basis.
2 02- 267
• •
MIAMI-DADE COUNTY BID NO.: 6824-0106
Items l and 2, 6 thru 8, 31 thru 33,.34 thru 49, 50 thru 53, 63 thru 66 and 69 thru 71 will
be awarded to no more than four (4) lowest responsible bidders who bid on all items in
the group and whose bid offered the lowest price when all items in the group are added in
the aggregate.
Item 75 shall only be awarded to those vendors who have submitted the lowest qualified
bid on any items or groups from item 1 thru 74.
In accordance with the County's six-month spot market low bidder may change for a
specific item or group for the specific six (6) month period.
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT
If the bidder is awarded a contract under this bid solicitation, the prices proposed by the
bidder shall remain fixed and firm during the term of contract.
2.8 INTENTIONALLY OMITTED
2.9 EQUAL PRODUCT CANNOT BE CONSIDERED: QUALIFIED PRODUCTS
LIST
Items listed are the only products that will be accepted on this Bid because these items
are represented on a Qualified Products List. Bidders desiring to submit comparative
products for these items for inclusion on an approved Qualified Products List for future
bids should submit samples to GSA, Materials Management Division, 2225 NW 72nd
Avenue, Miami, Florida 33122. After testing, if the product is deemed acceptable, it will
be included in the specifications on the next available bid. All samples for test purposes
must be labeled with the bidder's name, bid number, and item number. Samples not
labeled will be considered unidentifiable and will not be eligible for testing purposes.
2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND
D
MAINTENANCE CONTRACT
Provider shall indemnify and hold harmless the County and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorneys' fees
and costs of defense, which the County or its officers, employees, agents or instrumentalities
may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind
or nature arising out of, relating to or resulting from the performance of this Agreement by
the Provider or its employees, agents, servants, partners principals or subcontractors.
Provider shall pay all claims and losses in connection therewith and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the County, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon. Provider expressly understands and agrees that any
insurance protection required by this Agreement or otherwise provided by Provider shall in
no way limit the responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as herein provided.
3 02- 267
BID NO.: 6824-0/06
The vendor shall furnish to, Metropolitan Dade County, c/o Department of
Procurement Management, Bids & Contracts Division, 111 N.W. 1st Street, Suite
2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as outlined
below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount not less
than $300,000 combined single limit per occurrence for bodily injury and
property damage. Dade County must be shown as an additional insured
with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage.
The insurance coverage required shall include those classifications, as listed in
standard liability insurance manuals, which most nearly reflect the operations of
the vendor.
All insurance policies required above shall be issued by companies authorized to do
business under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than "B" as to management,
and no less than "Class W as to financial strength, by the latest
edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey, or its equivalent, subject to the
approval of the County Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority
as shown in the latest "List of All Insurance Companies
Authorized or Approved to Do Business in Florida", issued by
the State of Florida Department of Insurance and are members
of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made
without thirty (30) days written advance notice to the certificate holder.
NOTE:DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR
ON EACH CERTIFICATE.
4 02-- 267
MIAMI-DADE COC
BCO.: 6824-0106
- Compliance with the foregoing requirements shall not relieve the vendor of his
liability and obligation under this section or under any other section of this
Agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County Commission
approval. If the insurance certificate is received within the specified time frame
but not in the manner prescribed in this Invitation To Bid, the Bidder shall be
verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the County. If the Bidder fails to submit
the required insurance documents in the manner prescribed in this Invitation To
Bid within twenty (20) calendar days after Board of County Commission
approval, the Bidder shall be in default of the contractual terms and conditions
and shall not be awarded the contract. Under such circumstances, the Bidder may
be prohibited from submitting fixture Proposal to the County in accordance with
Section 1.0, para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance certificates
required in conjunction with this Section remain in force for the duration of the
contractual period; including any and all option years that may be granted to the
Bidder in accordance with Section 2.5 of the Special Conditions. If insurance
certificates are scheduled to expire during the contractual period, the Bidder shall
be responsible for submitting new or renewed insurance certificates to the County
at a minimum of thirty (30) calendar days in advance of such expiration. In the
event that expired certificates are not replaced with new or renewed certificates
which cover the contractual period, the County shall suspend the contract until
such time as the new or renewed certificates are received by the County in the
manner prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such suspension
exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate
this contract for cause and seek re -procurement charges from the Bidder in
conjunction with Section 1.10, of the General Terms and Conditions.
2.12 INTENTIONALLY OMITTED
2.13 INTENTIONALLY OMITTED
2.14 INTENTIONALLY OMITTED
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED
PURCHASES
The successful vendor(s) shall submit an invoice(s) to the requesting department(s) after
purchase has been completed, whether picked up by authorized County personnel or
delivered to the site by the vendor. The invoices shall reference the appropriate purchase
order number, the delivery address, and the corresponding delivery ticket number or
5 02-- 267
• 0 .
MIAMI -DADS COUNTY BID NO.: 68240/06
packing slip number that was signed by an authorized representative of the County
department when the" items were delivered and accepted. Submittal of these periodic
invoices shall not exceed thirty (30) calendar days from the delivery of the items. Under
no circumstances shall the invoices be submitted to the County in advance of the delivery
and acceptance of the items.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the
goods until such time as they are delivered to, and accepted by, an authorized County
representative at GSA, Materials Management Division, 2225 NW 72nd Avenue, Miami,
Florida 33122, "or other designated location"
2.17 DELIVERY SHALL BE THREE (3) BUSINESS DAYS AFFTER ORDER IS
PLACED BY THE COUNTY
The bidder shall make deliveries within three (3) business days after the date that the
County department orders the items. All deliveries. shall be made in accordance with
good commercial practice and shall be adhered to by the successful bidder(s); except in
such cases where the delivery will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall notify the County of the
delays in -advance of the delivery date so that a revised delivery schedule can be
negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to deliver in the number of
days as stated in its proposal, the County reserves the right to cancel the contract after
any back order period which is specified in the Special Conditions has lapsed. If the
contract is cancelled, it is hereby understood and agreed that the County has the authority
to purchase the goods elsewhere and to charge the bidder with any re -procurement costs.
2.18 BACK ORDERS SHALL NOT BE ALLOWED
The County shall not accept any back orders of deliveries from the bidder. Accordingly,
the bidder is required to deliver all items to the County within the time specified in this
solicitation; and no grace period shall be honored. In the event that the bidder fails to
deliver the goods within the time specified, the County reserves the right to cancel the
order, seek the items from another vendor, and charge the bidder for any re -procurement
costs.
2.19 INTENTIONALLY OMITTED
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and requirements of this
contract, Contact: Doris Smith,CPPB at (305) 3754946.
711 6 02- 2 6'7
•
MIAMI-DADE COUNTY
2.21 INTENTIONALLY OMITTED
2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY
BID NO.: 6824-0106
The products shall be maintained and delivered to the County in excellent condition. If a
product does not meet specifications, it will be returned to the bidder as exchange for
suitable merchandise or for full credit at no additional cost to the County.
2.23 AUTHORIZATION TO PICK-UP MATERIALS:
Dade County employees are authorized to pick-up materials against purchase orders
issued to the successful bidder(s). Such authorization is provided for the County
employee through an "Authorization to Pick -Up Materials" (Dade County Form No.
160.04.17) who shall surrender the form to the bidder during each purchase. If the bidder
is in doubt about the authenticity of the person picking up the material, the bidder shall
contact the Department of Procurement Management for assistance at 375-5289.
2.24 AVAILABILITY OF CONTRACT TO OTHER COUNTY
DEPARTMENTS
Although this Solicitation is specific to a County Department, it is hereby agreed and
understood that any County department or agency may avail itself of this contract and
purchase any and all items specified herein from the successful bidder(s) at the contract
price(s) established herein. Under these circumstances, a separate purchase order shall be
issued by the County, which identifies the requirements of the additional County
department(s) or agency (ies).
2.25 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED WITH BID
The bidder shall submit two (2) copy(ies) of the current manufacturer's price list(s) and
catalog(s) with the bid. Failure to meet this requirement may result in your bid being
rejected. These documents shall be in effect at the commencement of the contract and
shall remain in effect for the life of the contract; unless price escalations are specifically
allowable in accordance with Section 2.7 of this Invitation to Bid. Discounts offered will
be evaluated against these price lists and catalogs in order to determine the lowest
responsive, responsible bidder.
Upon request, the bidder shall provide additional sets of the manufacturer's product
catalogs and price lists at no cost to the County.
2.26 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER:
The bidder shall be responsible for filing, processing and collecting all damage claims
against the shipper.
7
02- 207
C�
MIAMI-DADE COUNTY BID NO.: 6824-0106
2.27 ENVIRONMENTALLY ACCEPTABLE PACKAGING
Effective June 16, 1992, all contracts in excess of ten thousand ($10,000) dollars will be
affected by Resolution Number R738-92 amending Metropolitan Dade County
Administrative Order 3-2 (relating to the procurement of goods and services).
As a waste management alternative, and as an additional means of reducing the volume
and toxicity of waste and by-products entering Florida's solid waste stream, Metropolitan
Dade County has instituted the following policy with regard to source reduction.
In order to discourage excessive packaging of a product solely for marketing purposes
and - to encourage packaging for purposes of ensuring durability, re -usability and
recyclability. No goods shall be purchased if the goods constitute less than 90 percent
(by volume) of the item being purchased or if the goods contains more than 10 percent
package and packing material (by volume). No packaging shall be purchased which is
not environmentally acceptable packaging.
For purposes of meeting the requirements of this resolution, "Environmentally
Acceptable" shall be defined as; any item that is returnable for reuse or recycling, or
which is recyclable.
In order to insure compliance with this resolution, bidders shall indicate in the space
provided on the bid proposal page, the method to be used for returning packaging
materials to the distributor in conjunction with this solicitation and/or by completing the
General Services Certification of Recycled Product Content Form indicating the ability of
the materials to be -recycled through existing recycling collection programs.
Appeals for waiver of these requirements may be made in writing to the County Manager
through the Director of Procurement Management. No waiver shall be effective unless
approved by a majority vote of the Board of County Commissioners. Proposals failing to
provide this information may result in being declared non-responsive; however the
Bidder shall be given the opportunity to provide the information during the bid evaluation
period. At such time, the Bidder shall be given fifteen (15) calendar days to submit this
information.
Vendors wishing to obtain a copy of the complete resolution should contact The Office of
Vendor Assistance at (305) 375-5289.
2.28 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING
DELIVERY
The successful bidder shall enclose a complete packing slip or delivery ticket with any
items to be delivered in conjunction with this bid solicitation: The packing slip shall be
attached to the shipping carton(s) which contain the items and shall be made available to
the County's authorized representative during delivery. The packing slip or delivery
ticket shall include, at a minimum, the following information: purchase order number,
2 6
0 2 '7
MIAMI-DADE COUTY BID NO.: 6824-0106
date of order; a complete listing of items being delivered; and back -order quantities and
estimated delivery of back -orders if applicable.
2.29 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION
BASED ON PRICE LISTS
While the County has listed all major items on the bid solicitation which are utilized by
County departments in conjunction with its operations, there may be ancillary items that
must be purchased by the County during the term of this contract. For this reason,
bidders are requested to quote the percentage discount that will be offered to the County
for items which do not appear on this bid solicitation. This discount shall be offered for
all items listed in nationally established annual retail supply catalogs. The most recently
published catalog shall serve as the basis for establishing the retail price to be discounted.
2.30 QUALIFIED PRODUCTS LIST SHALL BE UTILIZED FOR THIS
SOLICITATION ^
In accordance with Section 2.9 of the Special Terms and Conditions, the Bid contains a
Qualified Products List that identifies only those products that may be bid. "Equal"
products shall not be considered. The Qualified Products List is contained in the
Technical Specifications.
2.31 RECYCLED MATERIALS REQUIRED
This bid contains items that specifically request products containing recycled materials.
Bidders are required to submit with the bid a certification, attesting that the commodities
offered contain the minimum percentage of post consumer recovered material as defined
by The United States Environmental Protection Agency (EPA), where applicable or the
percentage of post consumer recovered materials for commodities not covered by EPA
guidelines.
Recycling Definitions:
For purposes of this Invitation to Bid, the following definitions shall apply:
a. "Recovered Materials" shall be defined as any waste material or by-products
that have been recovered or diverted from solid waste.
b. "Recycled Product" shall be defined as any product which is in whole or in part
composed of recovered materials.
C., "Recyclable Product" shall be defined as the ability of a product and its
packaging to be reused, reconditioned for use, or recycled through existing
recycling collection programs.
d. "Waste Reducing Products" shall be defined as any product which will result in
less waste generated due to its use rather than another product designed to serve
the same function with an greater waste generation rate. This shall include, but
9 02- 267
2.32
2.33
2.34
2.35
MIAMI-DADE COUNTY
i
BID NO.: 6824-0106
not be limited to those products that can be reused, refilled or have a longer life
expectancy and contain a lesser amount of toxic constituents.
SAMPLES MAY BE REQUIRED DURING EVALUATION
After the Bid Proposals are opened by the County, the bidders may be required to submit
a sample for the goods to be supplied for evaluation by, and at no cost to the County. If
samples are required, the County will notify the bidder of such in writing and will specify
the deadline for submission of the samples. Each individual sample shall be clearly
labeled with the bidder's name, bid number, bid title, manufacturer's name and brand
name, and style number if applicable. If the bidder fails to submit the samples, properly
labeled, within the specified date stipulated in the notice, the County shall not consider
the bidder's proposal for that item(s); provided however, that in the event of a group or
aggregate award, the bidder's proposal will not be eligible for that group or in the
aggregate as applicable. All samples shall become the property of Miam-Dade County.
The County reserves the right to perform its own testing procedures or to send any and all
samples to the State of Florida's Department of General Services, Division of Purchasing,
Bureau of Standards Laboratory or any other certifiable laboratory for analysis. Any
costs for testing shall be borne by bidder. On the basis of this testing and analysis, the
County shall be sole judge of the acceptability of the sample in conformance with the bid
specifications and its decision shall be final. Any sample submitted shall create an
express warranty that the whole of the goods and/or services to be provided by the bidder
during the contract period shall conform to the sample submitted. The bidder shall be
required to provide adequate restitution to the County, in the manner prescribed by the
County, if this warranty is violated during the term of the contract.
SHELF LIFE OF STOCK
The successful bidder(s) shall supply the County with fresh stock only and shall insure
that items with a limited shelf life are inspected and certified fresh by the bidder prior to
shipment to the County.
STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful bidder(s) shall ensure that adequate stock levels are maintained at its place
of business in order to assure the County of prompt delivery. If the delivery terms
specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right
to cancel the order, purchase the goods elsewhere, and charge the Bidder for any
reprocurement costs incurred by the County.
TESTING OF RANDOM SAMPLES
Samples of delivered items .may be randomly selected and tested for compliance with
these specifications. If it is found that the delivered commodities do not conform to the
specifications, the county shall require replacement within a reasonable length of time
and may cancel the contract for cause.
10
02-- 2€7
MIAMI-DADE COiJ� BI. O.: 6824-0106
2.36 PRE -AWARD WAREHOUSE/PLANT INSPECTION
Dade County shall have the right to make a no -notice inspection of the bidder's facilities
to assist in evaluating the capabilities of the bidder to fulfill the requirements of this bid.
The inspectors may require and retain samples of work being produced in the facility.
The inspection team shall consist of three management level representatives of Dade
County, selected by GSA, Materials Management Division for their knowledge of paper
and Graphic Arts. Bidders determined by Materials Management Division as not meeting
the requirements of this bid shall be considered not responsible and their bids will not be
considered.
11 02-- 267
0
MIAMI-DADE COUNTY BID NO.: 6824-0106
SECTION 3.0 -
TECHNICAL SPECIFICATIONS
PAPER, FINE REGISTERED MILL BRANDS, PRIVATE BRANDS, RECOVERED FIBER
CONTENT PAPER (PRINTING/XEROGRAPHIC) AND RELATED PRODUCTS
3.1
3.2
3.3
GENERAL DESCRIPTION OF PAPERS TO BE PURCHASED
GSA, Materials Management Div, will use this contract to purchase flat sheet printing
and xerographic papers as well as other related products such as envelopes, carbonless,
continuous pin fed, roll fed, fax machine papers, lithographic plates, films, chemistry,
adhesives and related technical services.
Additionally, Information Technology Department will use this contract to purchase 3
hole -punched paper for high-speed laser printers.
REGISTERED MILL BRANDS OR PRIVATE BRANDS WITH MILL
CERTIFICATION ACCEPTED
All xerographic and printing paper must be guaranteed registered Mill Brand or a Private
Brand paper that is mill certified.
Registered mill brands must be specified in the current edition of "Competitive Grade
Finder for the Paper and Graphic Arts industry", or as otherwise accepted by Grade
Finders, Inc., for publication in subsequent editions. For products not listed in the current
edition of the Competitive Grade Finder, a copy of Grade Finders letter of acceptability
will be required.
Private Brand xerographic and printing paper must meet quality performance
requirements as specified in the Bid Proposal. Prior to award, the County will require a
letter from the producing mill certifying the grade of paper to be used for this bid as well
as the name of that paper as it appears in the current edition of "Competitive Grade
Finder for the Paper and Graphic Arts Industry".
Items 63 - 66 (chipboard), 69 - 70 (thermal fax paper) and 72 - 74 (fan folded computer
paper) are not printing papers, and as such, will be exempt from the brand requirement.
MOISTURE PROOF WRAPPERS REQUIRED
All Paper must be cut, wrapped in moisture proof wrappers and labeled. Unless otherwise
specified, as in the case of items 18 & 19. All 8-112" X 11", 8-112" X 14" and 11" X 17"
xerographic and laser papers must be wrapped in ream packages and sealed in moisture
proof cartons containing 1,000, 2,000, 2,500 or 5,000 sheets. Moisture content must be
adequate to ensure good press, printer and copier performance in a sub -tropical climate.
To maintain the correct moisture content high quality double layer or triple layer
wrappers must be used. Wrappers must contain at minimum: a double layer consisting of
12
02- 267
MIAMI-DADE COUNTY BID NO.: 6824-0/06
45# paper layer and a 7# poly layer or a triple layer consisting of 25# paper outer layer, a
10# poly middle layer and a 25# paper inside layer. Polyethelene or polypropylene must
be used as the moisture proof barrier. Packaging must provide vital information for
trouble shooting. At minimum, the carton label must identify the basis weight, grade,
tracking number, run date and lot number.
All cut size paper must lie flat before and after processing through a high speed copier or
laser printer with either no tendency to curl or with a curl which can be overcome under
reasonable working conditions. All paper must be grain long unless otherwise specified
by Dade County.
3.4 EXCELLENT QUALITY PRODUCT
Paper shall be cut square four sides, consistently smooth and exact without exhibiting
cutting marks. Paper shall be free from lint, dust, or other loose particles and shall be
suitable for writing/printing on with ink or toner. Dimensions of successive sheets within
any package shall differ from each other by not more than 1/64" and individual sheets
shall not vary more than 0.001" in thickness from one edge to the other.
3.5 XEROGRAPHIC AND LASER PAPERS
Shipments of xerographic and laser papers shall perform satisfactorily on laser printers
and high speed xerographic copiers. There shall be no more than one paper -caused jam or
one document with unacceptable image quality due to paper per 5,000 sheets.
Xerographic and Laser papers must be grain long, 100% chemical wood pulp, surface
sized, moisture content of 4.5% (plus 0.6% or minus 1.0%). Basis weight 20# paper, must
be, .0038" (plus or minus .0004" thick). Paper shall have stiffness, curl, finish and tensile
strength characteristics sufficient to insure efficient feeding and transport through high-
speed photocopiers and must be free of paper dust. Paper will be furnished flat, trimmed
square on four sides with clean smooth edges and evenly jogged. Paper size must not
vary more than plus or minus 1164" from the specified dimension in either direction.
The County requires that all xerographic and laser paper be slit, cut to final sheet size and
ream wrapped packaged in one continuous inline process. Equipment used for this
purpose must be rigorously maintained with scrupulous attention paid to sharp cutting
and slitting edges, accurate sheet counts and proper settings for packaging equipment.
Reams must be sealed with sufficient glue to form moisture proof package that is tight,
forming a solid package, that protects the edges of each sheet until unwrapped for use.
Excessive amounts of glue that could damage individual sheets of paper will not be
accepted. Equipment suitable for this purpose is made by E.C.H. WiIUPEMCO,
Bielomatik or Lennox and will be required by this contract.
Whenever the paper is not sheeted and packaged by the producing mill the vendor will be
required to give GSA Materials Management Division 48 hour notice prior to converting
paper for this bid. A management level representative, assigned by GSA Materials
Management Division, may be at the vendor's site to observe the conversion and
packaging operation. The County's representative will confirm that the packaging, the
wrapping and the converting meets all requirements as set forth in this bid.
13
02- 267
"Ri
3.7
3.8
3.9
3.10
MIAMI-DADE COLJIQTY
3 -HOLE PUNCH SPECIFICATIONS
B411NO.: 6824-0106
Xerographic paper required with 3 -Hole Punch for insertion into standard 3 -Ring Binders
is to have holes 114"-5116" Diameter and be punched 4 '/" center to center. Punching
must be clean to insure efficient feeding and transport through photocopy machines
without jamming.
FAN APART ADHESIVES
All black print carbonless paper must be suitable for use with "Fan Apart" adhesive.
PLACING ORDERS, DELIVERY RECEIPT AND INVOICE REQUIREMENTS
(DELIVERY POINT DROP SHIPMENTS)
Items ordered by GSA, Materials Management Division for drop shipment to more than
250 addresses within Dade County will be invoiced in duplicate to GSA, Materials
Management Division along with one (1) copy of a signed delivery receipt by the
receiving agency. Delive receipts are not to show invoicerp ices.
GSA, Materials Management Div., Supply Section will prepare a consolidated order
(Monday - Friday). This order will be processed to vendors via fax transmission at
approximately 2:30 PM daily. Within 30 minutes of transmission vendors will confirm
receipt of orders by return fax to Materials Management Div., Supply Section, 592-3616.
DELIVERY HOURS
All deliveries are to be made between the hours of 9 am and 3:00 p.m., within elevator
restriction hours enforced in some buildings. No deliveries accepted on published
County holidays.
INSIDE DELIVERIES REQUIRED
Price(s) shall be quoted F.O.B. Destination, delivered basis (inside delivery points) as
required during the contract period to approximately 250 addresses and up to 1,000
specific inside delivery points will be serviced:
A. Materials Management Division, 2225 NW 72 Avenue
Miami, Florida
B. Materials Management Division, Government Center
111 NW 1 Street - 18th Floor
Miami, Florida
(Loading Dock located at 110 NW 3 Street)
C. And any other Dade County Departments or locations as requested by Materials
Management, GSA..
Vendor shall provide insured delivery vehicles (see 2.11 C) and all material handling
equipment required for off-loading. Use of County equipment will not be allowed.
14
02- 26'7
MIAMI-DADE COUNTY BID NO.: 6824-0106
The vendor will be responsible to conform to all delivery rules, restriction and physical
limitations specific to each location. These rules, restriction and physical limitations will
include, but are not limited to, hours of operation of freight elevators, rules for use of
passenger elevators, elevator weight restrictions, limitation on truck size, restrictions on
loading area parking and rules restricting the use of pallet jacks as well as other delivery
equipment.
Cartons or skids ordered by Materials Management Division for shipment to contract
printer must be stenciled with the identifying order numbers.
3.11 QUALIFIED PRODUCTS LIST
1. Carbonless Paper, Bid Items 3449:
MEAD EXCEL or APPLETON NCR SUPERIOR -- black print only.
2. Carbonless Paper (for Xerox Docutech), Items 50-53:
MEAD TRANS/COPY or APPLETON XEROFORM
3.25% Cotton'Fiber Bond, Watermarked, Bid Items 6-8:
NEKOOSA WRITING, GRAPHIC SERIES, 25% COTTON BOND,
RECYCLED
4. #1 Bond Watermarked, Bid Items 31-33:
ATLANTIC BOND, Prime White (Eastern) or NEKOOSA BOND (Georgia
Pacific)
5. For all other items paragraph 3.2 and 3.3 will apply.
3.12 DELIVERY REQUIRED THIRD BUSINESS DAY
Orders placed under this contract for cut size paper will be delivered no later than the
third business day. Folio size sheets (17%2" x 22%2" or larger) will be delivered the next
business day. Extended delivery times will be allowed, by agreement with GSA Materials
Management Div., when the quantity, size, color, finish or brand of the paper ordered
require that it be mill shipped. Additionally, the County may allow brief extensions as a
result of extraordinary demand. If the awarded vendors fail to provide a product within
the time required the County reserves the right to locate and purchase the needed product
from a non -awarded vendor.
Bidders are encouraged to bid on Bid Item 75, and to maintain a broad inventory of
SPECIAL fine papers not included in Bid Items #1 through #74. This inventory should
include: coated and non -coated text and cover stock, in sizes up to and including 28" x
40", in a variety of mill produced colors and finishes; envelopes and announcement cards,
bond _and writing papers, pressure sensitive and gummed stock, carbonless, tag, bristol,
all in wide variety of colors, weights and sizes.
15 02-- 267
MIAMI-DADE COL*W
BID NO.: 6824-0/06
3.13 VENDORS MAY BE REQUIRED_ TO BREAK CARTONS -
On occasion, orders placed under this contract for folio size sheets (17%z" x 22%" or
larger), may require vendors to break cartons as ordering quantities will be for actual unit
requirements and will not be adjusted to coincide with mill packaging.
3.14 SPECIFIED QUANTITIES
Estimated quantities specified in this contract must be provided to the County by the
awarded vendors if required. Other governmental entities may be provided by the
awarded vendor, except quantities needed shall not be deducted from the Dade County
estimated quantities.
3.15 FAILURE OF LOW BIDDER TO DELIVER WITHIN SPECIFIED TIME
The lowest bidder on each item or group shall be the prime supplier of those items.
Failure of the prime supplier to deliver required items for the contractual price or within
the contractually specified time may result in the vendor forfeiting the award and being
charged for all additional costs incurred in the re -procurement of the item.
3.16 RECYCLED PAPERS
Dade County is actively seeking to increase its consumption of printing and writing
papers that meet EPA recovered fiber content standards for percentage of "waste paper"
contained in the finished product. Vendors are encouraged to submit bids for the
products described in the "recovered fiber" section of this bid (items #1-19) and to
identify any other papers meeting the EPA definition that may be of potential use to the
County for printing, writing, and graphic usage.
In addition, Dade County is active in promoting the use of papers manufactured by
processes that reduce environmental impact. Particular interest has been placed on
identifying available paper stocks manufactured using the alkaline process in conjunction
with peroxide whiteners. Vendors are encouraged to identify items bid that are chlorine
free (TCF).
The EPA definition of "waste paper" and "recovered materials" is contained in Sections
6002(h) and 6002(h)2 of the Resource Conservation and Recovery Act of 1976, as
amended.
3.17. PARTICIPATION IN INCENTIVE PROGRAMS
Awarded vendor will not exclude Dade County from participating in any incentive
programs from manufacturer, distributors or vendor. The County will be eligible for
rebates, credits, etc. for purchases made during the term of this contract. Awarded
vendor must promptly notify Materials Management Division of incentive programs upon
inception of such a program or upon award of qualifying product.
02- 267
16
i
MIAMI-DADE COUNTY
i
BID NO.: 6824-4106
3.18 BIDDER OPERATED CONVERTING FACILITITES MUST BE LOCATED IN
MIAMI-DADE COUNTY
To facilitate the County's right to observe bidder sheeting and packaging of paper for this
contract, vendor -converting facilities must be located in Miami -Dade County.
17 02- 267
0
MIAMI-DADE COUNTY
BID NO.:6824-0106
CLERK OF THE BOARD OPENING: 2:00 P.M.
Stephen P. Clark Center WEDNESDAY
111 NW I s' Street May 30, 2001
17'h Floor, Suite 202 INVITATION TO BID
Miami, Florida 33128-1983 SECTION 4.0
BID PROPOSAL FORMS
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued DPM Date Issued: 3/26/01 This Bid Proposal Consists of
by:DPM Bids & Contracts Division Pages 18 through 37
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Proposal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Proposal, will be received at the office of the Clerk of the Board at
the address shown above on behalf of the Dade County Board of County Commissioners until the above
stated time and date, and at that time, publicly opened for furnishing the supplies or services described in
the accompanying Bid Proposal Requirement.
PAPER, FINE REGISTERED MILL BRANDS, PRIVATE BRANDS,
RECOVERED FIBER CONTENT PAPER (PRINTING/XEROGRAPHIC) AND
RELATED PRODUCTS FOR MIAMI-DADE COUNTY, GSA, MATERIALS
MANAGEMENT
THESE PRICES ARE FOR THE PERIOD OF (January 1, 2002 -June 30, 2002)
A Bid Deposit in the amount of NIA of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution
of the contract by the successful bidder and Miami -Dade County
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON-RESPONSIVE UNRESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 645-00
SR PROCUREMENT AGENT: Doris Smith, CPPB
FIRM NAME:
RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY
FAILURE TO SIGN PAGE 37 OF SECTION 4.0, BID PROPOSAL, WILL RENDER
YOUR BID NON-RESPONSIVE
18 02- 267
•
•
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEN TNT
BIDS AND CONTRACTS DIVISION
BPO NO.:ABCW0200376
BID NO.: 6824-0106 Previous Bid No.: RP7053-0100
Paper, Fine Registered Milli Brands, Private Brands, Recovered Fiber Content Paper
(Printing/Xerographic) And Related Products for Miami Dade County, GSA, Materials
Management
COMMODITY CODE NO.: 645-10 OTR YEARS: 0 LIVING WAGE APPLIES:
YES ❑ NO X
CONTRACT PERIOD: 01-01-02 through 12-31-06
AWARD BASED ON MEASURES: ❑ YES ® NO
❑ Set Aside
❑ Goal
❑ Local Preference
❑ Prevailing Wages (Reso. 90-143)
❑ Living Wage
® SR.PROCUREMFNT AGENT: Doris 3. Smith, CPPB
❑ PROCUREMENT AGENT:
❑ PROCUREMENT TECHNICIAN:
PHONE: 305.3754946.
❑ Bid Preference
❑ BBE ❑ HBE ❑ WBE Owned Firms
❑ CSBE Level
PART #1: VENDOR AWARDED
F.E.I.N.:
13-5369500 - 04
VENDOR:
Unisource Worldwide
STREET:
3501 Commerce Parkway
CITY/STATE/ZIP-
Miramar, Florida 33025
F.O.B. TERMS-
Dest.
PAYMENT TERMS:
2%10 Net 30 Days
DELIVERY:
As Required
TOLL FREE PHONE #
1 (800) 240-8755
PHONE:
(954) 436-0700
FAX:
(954) 436-0000
E-MAIL:
TODDCHOI @UNISOURCELINK-COM
CONTACT PERSON: Chris L. Todd
F.E.I.N.:
13-0872$05 - 03
VENDOR:
XPEDX
STREET:
2785 Commerce Parkway
CITY/STATE/ZIP:
Miramar, Florida 33025
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
2%IONet 30 Days
DELIVERY:
As Required
TOLL FREE PHONE #
PHONE:
(954) 431-4004
FAX:
(954) 4314240
E-MAIL:
Ralph.Allen@Xpedx.com
CONTACT PERSON:
Ralph Allen
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
I
02- 267
AWARD Talo
M AMI-DADP COUNTY BTD NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
FIRM NAME: Ual_kalacE
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ITEMS 1 - 19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
#I OPAQUE OFFSET RECYCLED -GRAIN LONG
SMOOTH FiN1SH (Minimum - 430 Pages Per Inch)
GROUP AWARD
1. 200,000 Sheets 8-1/2" x 11", Smooth
24/60 lb. white-, .........
$ I tob 8.0b
2. 100,000 Sheets 17-1/2"x 22-1/2", Smooth `L}�
24/60 ib. white.......... $
BRAND NAME/GRADE: Cie" Lf
PRODUCED BY: LAJE' `I ee FIA05 &Z
TOTAL ITEMS I and 2.........$11 C/ _�; vzb
3. 15,0000 Sheets #4 Xerographic Bond, Recycled, 20 lb.,
R-1590, P-1591
8-1/2" x 11 ", White...... $ W $ 7 SOL 00 , UU
(For high-speed copiers)
BRAND NAME/GRADE: >- tV `J!C K C LGL k:Jo
PRODUCED BY: W•E.1I l 1'-1- 4koyL
4. 500,000 Sheets #4 Bond, Recycled, 20 Ib.,
8 1/2" x 11 ", Color ..... $ $
P-1593 to P-1595
BRAND NAME/GRADE: ir, tl 8 1 C
PRODUCED BY:
19
02- 267
MIAMI-DAD,t COUNTY BID NO. 6824-0/06
BID PROPOSALFOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ITEMS I -19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
5. 300,000 Sheets
P-1592
#4 Bond, Recycled, 20 lb.,
I I" x 17", White .........S 16 Y14$ 31 24 i
0
"RAND NAMFJGR.ADE:_l.3��i j ! 1iG- 0
PRODUCED BY: w i✓y E . ��1 Z
25% COTTON FIBER BOND WATERMARKED (Only First Line 25% Rag) Grain Long
ACCEPTABLE BRAND: NEKOOSA WRITTNG, GRAPHIC SERIES, 25% COTTON BOND, RECYLCLED
NO SUBSTITUTIONS WILL BE ACCEPTED.
GROUP AWARD
6. 400,000 Sheets 20 lb. — 25% COTTON BOND,
P-1601 8-1/2" x l I", White...... $ 4� -.Lt $
7. 80,000 Sheets 201b. — 25% COTTON BOND,
11 " x 17", White........ $ t , Lf
8. 20,000 Sheets 20 lb. — 25% COTTON BOND,
17-112" x 22-1/2", White...... $ �f $ t q
BRAND NAME/GRADE: UWZi 7/AJ4 , �S/y
Y
PRODUCED BY:
TOTAL ITEMS 6 through 8.........$ `' ! 7t), 6'4
20 02- 267
MIAMI DARE COUNTY *ID NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE -BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
9. 300,000 Sheets
10. 300,000 Sheets
11. 100,000 Sheets
12. 150,000 Sheets
ITEMS 1 - 19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
Commodity Offset, Recycled, 50 Ib.,
I7-1/2" x 22-1/2", White,
Skid Packed
BRAND NAME/GRADE: A0 S K Y P Er- yG'. L tD
PRODUCED BY: E f,44AUSkK
Commodity Offset, Recycled, 60 ib.,
17-1/2" x 22-1/2", White,
Skid Packed
BRAND NAME/GRADE: Ir -L -i I`CCG qG L i _1
PRODUCED BY _lam
Commodity Offset, Recycled, 70 lb.,
17-1/2" x 22-1/2", White,
Skid Packed
BRAND NAME/GRADE; � L-,) -td _.�£�yCL: oj"
PRODUCED BY: U) E�-5 I~,) .
Commodity Offset, Recycled, 60 lb.,
17-1/2" x 22-1/2", Colors $
BRAND NAMEIGRADE: -- N 0 .61
PRODUCED BY:
21 02- 267
MIAMI= -DAM COUNTY 0
BID PROPOSAL FOR:
*BID NO. 68240/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ITEMS 1 -19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
13. 2,500,000 Sheets #i4 Xerographic Bond, Recycled, 20 lb.,
8-1/2" X 1 I", White
P-1589. punched 3 holes for standard binder
- See Technical Specificati06 3.6.
FOR HIGH-SPEED COPIERS $ S , (O:S $ 1'I t 21s,
BRAND NAME/GRADE: RecibLeo
PRODUCED BY:_ f Y��� 7
14. 500,000 Sheets No. 1 Opaque Offset Recycled, 50 lb.,
23" x 35", White, $ -5L- 53 M $ :?- Z C, ��. G L)
BRAND NAMFIGRADE:_ LVA!
PRODUCED BY: WEII- G C -1-w L�56L
15. 300,000 Sheets No. 1 Opaque Offset Recycled, 50 lb., }}
25" x 38", White $ iF' StJy✓I $ �l • ��V
BRAND NAME/GRADE:�
16. 200,000 Sheets
r
PRODUCED BY:—%`�
No. I Opaque Offset Recycled, 60 lb.,
23" x 35", White $, -3q fy/ $ t a
BRAND NAME/GRADE:`�. LSC C�
PRODUCED BY: —IE,
22
02- 267
MIAMI-DADP- COUNTY BiD NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ITEMS 1-19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
17. 100,000 Sheets No. I Opaque Offset Recycled, 601b.,
25" x 38", White, $ `b. qb �y $
BRAND NAMEIGRADE: L Y A X C-CYC
PRODUCED BY: L.t.,E`- EP-H-At6 CX_
ITEMS 18 and 19
Premium No. 4 Xerographic, Recycled Bond
For High Speed -Copiers
Mill Packed: 2500 Sheets, Moisture Barrier Reusable Carton, No Paper Wrap
18. 5,000,000 8-1/2" x 11", 20 lb. White
(For high-speed copiers). $ $
BRAND NAME/GRADE: N:0 6).0
PRODUCED BY:
19. 3,000,000 8-112" x 11 ", 20 lb. White
punched 3 holes for standard binder
- See Technical Specification 3.6.
(For high-speed copiers).$
��11,, $
BRAND NAME/GRADE: U , J ! I�
PRODUCED BY:
23 02- 267
MIAMI-DADE COUNTY
•
BID NO. 6824-0/06
BID. PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
20. 3,000,000 Sheets Premium #1 Laser Print, 24 Ib.
P-1531 $-1/2" x 11", White...... $ �� ?j $ a oo
BRAND NAMEIGRADE:L`im)G-
PRODUCED BY:
21. 250,000 Sheets Premium #I Laser Print, 24 lb.
P-1532 8-1/2" x 14",'White......
$ $
•
BRANDNAME/GRADE:__ [� li 1-0 -
PRODUCED BY:
22. 200,000 Sheets Premium #1 Laser Print, 24 1b.
I V X 17", White......... $ (0(0)6 1w
P-1533
BRAND NAME/GRADE:1L YAi_}G o2A(w -
PRODUCED BY: LL) e'-/ E ZAA i.
23. 100,000 Sheets Premium #1 Laser Print, 24 lb.
17-1/2" X 22-1/2", White. $ 51
BRAND NAME/GRADE: 1 I Ai x 0? 4c) U v — 3
PRODUCED BY:
24. 55,000,000 Sheets #4 XEROGRAPHIC BOND, 20 lb.,
8-1/2" x 11", White...... S.
P-1510 (P-1521)
BRAND NAME/GRADE:_ )-5K- ` J _ � �I` /i ro Pq
PRODUCED BY: ► i
24 02- 26
MIAMI DA.Df COUNTY BID NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
25. 5,000,000 Sheets
P-1607 to P-1617
26. 4,000,000 Sheets
P-1511 (P-1552)
27_ 250,000 Sheets
P-1631 to P-1641
#4 XEROGRAPHIC BOND, 20 lb.,
8-112" x 11 ", Colors.... $ $
BRAND NAME/GRADE:� /qUD
PRODUCED BY:,
#4 XEROGRAPHIC BOND, 20 lb.,
8-112" x 14", White...... $ 6pi t2,Y
4 $ 111 V 601 V 1)
BRAND NAME/GRADE: 40--ci yy (-_-'y2zC-O P --,Lt
PRODUCED BY: U1 Eq e 9442 )s OL
#f4 XEROGRAPHIC BOND. 20 lb.,
8-1/2" x 14", Colors._ $
BRAND NAME/GRADE: lyb 1_ /
PRODUCED BY:
28. 5,500,000 Sheets #4 XEROGRAPHIC BOND, 20 lb.,
8-112" x 11 ". white,
P-1509 punched 3 holes for standard binder
- See Technical Specification 3.6.
(For high-speed copiers). $ 3L $�
BRAND NAME/GRADE:
PRODUCED BY:
02-- 267
25
-MIAMI -DADS COUNTY
BID PROPOSAL FOR:
Ll
BID NO. 6824-0/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price
6 -Month ToW
Usage Per M Sheets
29. 600,000 Sheets
P-1512
30. 600,000 Sheets
#4 (Commodity) Offset DP, 20/50 lb.,
I I" x 1711, White......... S 9 "50!v
BRAND NAME/GRADE- 4 L)5 �:� X ' ebC6 04
PRODUCED BY: W Lm'
#4 (Commodity) Offset, 24/ 60 lb.,
I1" x 17", White ' $ —Ll Z�
BRAND NAME/GRADE:� Q -5)!"Y i��
PRODUCED BY.
#] BOND - WATERMARKED - SMOOTH FINISH -GRAIN LONG.
ACCEPTABLE BRANDS:
ATLANTIC BOND, Prime White (EASTERN) OR NEKOOSA BOND (GEORGIA PACIFIC).
NO SUBSTITUTIONS WILL BE ACCEPTED.
GROUP AWARD
31. 100,000 Sheets 8-112" x 11 ", 20 lb. white
32. 50,000 Sheets 11" x 17", 20 lb. white$ 1 . 0
33. 50,000 Sheets 17 1/2" x 22 1/2", 20 lb. white $ `I 5 . OV $ 2.2—S-2� LCA
BRAND NAME/GRADE: N� C: KOQ
PRODUCED BY
TOTAL ITEMS 31 through 33 ...... $L(�ZV
02- 207
26
MIAMI--DA.DE COUNTY BID NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ALL REGISTERED MILL BRANDS CARBONLESS PAPER, PRE -COATED, BLACK PRINT,
REVERSE OR STRAIGHT SEQUENCE.
ACCEPTABLE BRANDS: MEAD EXCEL OR APPLETON NCR SUPERIOR.
NO SUBSTITUTIONS WILL BE ACCEPTED.
GROUP AWARD
3C 1,000,000 Sheets Carbonless Paper, 2 -Part
White -Pink or Canary,
P-1651 TO P-1652 8 112" x I 1 "............. $
35 50,000 Sheets Carbonless Paper, 2 -Part, Canary -White,
P-1653 8 1/2" x 14.. ............. $ � � $
36. 900,000 Sheets Carbonless Paper, 2 -Part, Canary -White,
P-1654 1 V x 17" ................ $ , 2A 4 �
37. 80,000 Sheets Carbonless Paper, 2 -Part, Canary -White,
17 1/2" x 22 112"........ $ ; L' $ �2-7 f'b2tr�
38. 500,000 Sheets Carbonless Paper, 3 -Part, Pink -Canary -White,
P-1655 8 112" x I I ............... $ t i '� $ Lf S% S, 06
39. 150,000 Sheets Carbonless Paper, 3 -Part, Pink -Canary -White,
P-1656 8 1/2 x 14 s
40. 550,000 Sheets Carbonless Paper, 3 -Part, Pink -Canary -White,
P-1657$ V'. 2-
I 1" x 17" ................
41. 80,000 Sheets Carbonless Paper, 3 -Part Pink -Canary -White,
17 1/2" x 22 112.......... $ $ 3 i 2S. lvC�
27 02— 261
MIAMI=DAD$ COUNTY
BID NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
42.
250,00.0 Sheets
Carbonless Paper, 4 -Part
Goldenrod -Pink -Canary -White,
P-1658
8-1/2" x l 1 ".............
$ _q
43.
100,000 Sheets
Carbonless Paper, 4 -Part,
Goldenrod -Pink -Canary -white.
P-1659
8-1/2" x 14 ..............
44.
300,000 Sheets
Carbonless Paper, 4 -part,
Goldenrod -pink -Canary- White,
P-1660
I I" x I7" ................
$
45.
80,000 Sheets
Carbonless Paper, 4 -Part,
Goldenrod -Pink -Canary -White,
17 I/2"x221/2..........
$
46.
90,000 Sheets
Carbonless Paper, 5 -pari,
Goldenrod -Pink -Canary -Green -White
P-1661
8-1/2^ x I I^ .............
47.
50,000 Sheets
Carbonless Paper, 5 -Part,
Goldenrod -Pink -Canary -Green -White
P-1662
8-112"'x 14"............
$ 1. �
48.
150,000 Sheets
Carbonless Paper, 5 -Part,
Goldenrod-Pink_Canary-Green-White
P-1663
I I" x 17" ................
S�l_
$
49.
150,000 Sheets
Carbonless Paper, 5 -Part,
Goldenrod -Pink -Canary -Green -White
17 I/2" x 22 1/2"........
$ 3 3. [.`
$
BRAND NAMFJGRADE: NC JZ
PRODUCED BY:____Ll^%jj/�
TOTAL ITEMS 34 THROUGH 49......$ 14
02- 267
28
MIAMI DADS` COUNTY
0
BID PROPOSAL FOR:
i
BID NO. 6824-0/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ALL REGISTERED MILL BRANDS CARBONLESS PAPER, PRE -COATED, BLACK PRINT OR
BLUE/PURPLE PRINT, REVERSE OR STRAIGHT SEQUENCE.
FOR USE ON XEROX DOCUTECH HIGH SPEED PRODUCTION PUBLISHING SYSTEM
ACCEPTABLE BRANDS: MEAD TRANS/COPY OR APPLETON XEROFORM
NO SUBSTITUTIONS WILL BEA CCEPTED.
GROUP AWARD
50. 150,000 Sheets
51. 100,000 Sheets
52. 150,000 Sheets
53. 100,000 Sheets
54. 30,000 Sheets
Carbonless Paper, 2 -Part, Canary -White,
8 1/2" x 11 ............... $
Carbonless Paper, 2 -Part, Canary -White,
8 1/2" x 14" .............
Carbouless Paper, 3 -Part, Pink -Canary -White,
8 1/2" x 11 ............... $ ',
Carbonless Paper, 3 -Part, Pink -Canary -White,
8 1/2" x 14".............Z-
$y'Z 4 7r CJ(3
$ 3.a-C.Y, &&
$ : )(d z. "1
BRAND NAME/GRADE: kL �C:��'✓ti
PRODUCED BY:_--?-PLgE )J2 ) f1 "7�
TOTAL I
ITEMS 50 through 53......$
Carbonless Paper, Self Contained,
17# White, Black Print
22-1/2" x 34-1/2"........
BRAND NAME/GRADE: IV C R j GL F c&v 7,9 /x�D
PRODUCED BY:_�!.L�%�j1'i`^
29
02. 267
MIAMI--DADE! COUNTY
BID PROPOSAL FOR:
0
BID NO. 6824-0/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
INDEX AND VELLUM BRISTOL PAPER: BID ITEMS 55 - 61
ALL MUST BE REGISTERED MILL BRAND NO.4 INDEX AND No. 4 VELLUM BRISTOL
55. 150,000 Sheets #4 Index, 110 lb.,
8-1/2"x11",White ...... $ J $
P-1570
BRANDNAME/GRADE: COLS `71Ji Lt
PRODUCED BY:_ GF_U R��-2 A
56. 200,000 Sheets #4 Index, 90 Ib.,
8-1/2" x 1I", White......... $ ti3. $
P -155I
BRAND NAME/GRADE: CU L-OZ50() ;�- C
PRODUCED BY: L i2CT1 A P AC j I <-
5-1.
57. 400,000 Sheets #4 Index, 90 lb.,
I I" x 17", White...... $ 2 7, 7 S i r
P-1559
BRAND NAME/GRADE:
PRODUCED BY: C"- ~ & l A P�- [`�' ='i
58. 100,000 Sheets #4 Index, 90 lb.,
8-1/2" x I I", Colors .... $ $ (,i , clef
P-1552 to P-1557
BRAND NAMEIGRADE:
PRODUCED BY:K6-1A L j
02-- 267
30
0
MIAMI DARE COUNTY
0
BID NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATEBRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
59. 150,000 Sheets
60. 50,000 Sheets
61. 25,000 Sheets
#4 Index, 110 lb. OR #4 Vellum Bristol, 67 lb.,
11" x 17", Colors ....... $ �L3 f Co $ `"!3 •�t1
BRANDNAME/GRADE: CUL.Vf weLe VrL�'OI-T71��
PRODUCED BY:�� , C)1Z I T -i 1 pu_
44 Index, 110 lb.$
22-1/2" x 35", White _._. $ 3 I
BRANDNAME/GRADE:
PRODUCED BY: G-izb?_&i A A --C ! FL t..
#4 Index, 110 lb.,
22-112" x 35", Colors ... $ 1 2., . 7Z $ 33 lir 6 M t
BRAND NAME/GRADE: C0L,0 }tS Q Q e -i -r
PRODUCED BY: 6DEQ -6 T 18 PA C I
62. 10,000 Sheets 17" x 22", 601b., White Satin or Semi -Gloss
Litho Crack "N" Peel or Mactac
Pressure Sensitive (split back)
Paper .................... $ 4
BRAND NAMEIGRADE: MA G7 A -e- N�741 �-_CA_/AZ
PRODUCED BY: 14-Ac—%4-e-
.. 02- 267
31
MIAMI DADE COUNTY BID NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
CHIPBOARD GROUP AWARD
PRICE PER BUNDLE
63. 100 Bundles 8-112"
Q1d_ Sheets Per Bundle
$
$ 1 a
64. 50 Bundles 8-112" x 14"
7.5,L_ Sheets Per Bundle
-7 7.
65. 200 Bundles 11" x 17"
�_ Sheets Per Bundle
$ _ j S (,� [,
$ 3 ,
66. 400 Bundles 17-1/2"x 22-112"
Z 7 Sheets.Per Bundle
$ )Lf 150
$�LSU0
COLOR INY-JET PRINTER PAPER
Premium #1 Ink Jet Paper or Business Paper Coated (min. 92 brightness)
Recommended For Use In High Resolution Color Inkjet Printers.
Required Packaging — 100 or 200 sheets in, ridged moisture protected, shrink wrapped box.
Deliver Full Cartons Only
67. 100,000 Sheets 8 1/2" x 11",
26# or 28# Premium #1 Ink yet Paper
Matte or Satin Coated Paper
Sheets Per Box
price per box
BRAND NAMF/GRADE:1:0,
PRODUCED BY:
68. 50,000 Sheets 8 112" x l I",
28# or 32# Premium #1 Ink ]et Paper
Gloss Coated Paper
Sheets Per Box
,, I price per box
BRAND NAMEAl
/GRADE: t) >f.,
PRODUCED BY:
32
02- 267
. MIAMI -DADS COUNTY 9
qID NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
THERMAL FACSIMILE PAPER
High Sensitivity, Wound with coated side facing out
GROUP AWARD
69. 2500 Rolls 8 112" x 98', 1/2" Core $
P-5530 price per roll
70. '1500 Rolls 8 1/2" x 164', 1 " Core $ $
P-5550 price per roll
71. 2500 Rolls 8 1/2" x 328', 1" Core
P-5510 price per roll
BRAND NAMEIGRADE: 114 BID
PRODUCED BY:
TOTAL ITEMS 69 through 71......$
02- 26'7
33
MIAMI-RADE• COUNTY BID NO. 68240/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BIZANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
rMMS 72 - 74
COMPUTER PAPER - CONTINUOUS FEED -FAN FOLDED
Lint and Dust Free
20% Post -Consumer or 50% minimum "Waste Paper" content per EPA Definitions
Delivery Exception: Continuous Feed Computer Paper (Items 72 - 74)
Deliver Skid Quantities only
72. 2000 Cases 420 White, 83 Brightness, 9-112 X 11",
P-1518 Clean Edge Perfs:
Side and Horizontal Perfs Required $ ,, $
Per Carton
SHEETS PER CARTON. -_-L-( JO -
BRAND NAME/GRADE: / Q j) 1 1U E1,tr7 y P CZ,,y e.Z t0
PRODUCED BY: a M E g) lc�
73. 1500 Cases #18 White, 1/2" GREEN BAR, 14-7/8 X I l",
P-1517 Horizontal Perfs Required $ 0 -2 -Z. -It $ Ott �?,L• �L�
Per Carton
SHEETS PER CA.RTON:126-
BRAND NAME/GRADE: 3-3 2_V j Z'E, /4 r -/,Lr -t if p4EC,�'C C. (9
PRODUCED BY:--
74. 2000 Cases # I7 White, EW -20, High Bulls, 8-1/2 X I I-,
P- I519 3 Hole Punch, Horizontal Perls Required I (OP , 192..
$ $
Per Carton
SHEETS PER CARTON: 3> 1
BRAND NAME/GRADE:
PRODUCED BY: _ . I Il • /• l G�}7� j%
34 02_ 267
MIAMI DADE'COUNTY • Bit NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
75. it is the intent of this Bid to enter into Contract(s) with the Manufacturer's Dealer(s) or Converters of "SPECIAL"
FINE PAPER required for printing needs, other than the papers specified in items 1 through 74.
Fill in quotation and required information belpw:
The undersigned Bidder agrees to furnish "SPECIAL" FINE PAPERS, ETC. other than the papers specified in I
items I through 74 at Bidder's Published list price(s) lesser % discount off of end bracket price of said
Bidder's List price(s) for the period of the contract in accordance with the terms, bid provisions and specifications
of this Bid.
On large individual orders placed under this bid provision, all successful bidders will be allowed to quote
additional price discounts to reflect savings resulting from direct mill shipment, mill quantity price breaks, and
other factors impacting price.
BIDDERS MUST SUBMIT WITH BID PROPOSAL, CURRENT CATALOG AND PRICE LISTS FOR FINE
PAPER. PROPOSALS NOT MEETING THIS REQUIREMENT MAY BE REJECTED AND DECLARED
NON-RESPONSIVE. Successful bidders must provide price list updates for items not included (1 through 74) in
Bid as they occur to:
Steve Schmuger (2 copies)
Materials Management Division and
2225 NW 72nd Avenue
(305)592-3016
Doris Smith
Department of Procurement Management
111 NW I Street. Suite 2350
(305) 375-4946
DELIVERIES IN .S CALENDAR DAYS FROM RECEIPT OF ORDER DURING THE CONTRACT
PERIOD.
0.2- 267
35
t
MIAMI -DADS COUNTY # NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGI]S/TERE�D MILL BRANDS AND PRIVATE BRANDS
FIRM NAME:
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ITEMS 1 -19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Deflinitions
##1 OPAQUE OFFSET RECYCLED -GRAIN LONG
SMOOTH FINISH (Minimum - 430 Pages Per Inch)
GROUP AWARD
1. 200,000 Sheets
8-112" x 11 ", Smooth
24160 lb. white..........
2. 100,000 Sheets
17-112"x 22-112", Smooth
24/60 lb. white.......... $
$ T 0,5 r
BRAND NAMEIGRADE: fU
PRODUCED BY: C_ J:kl 2
TOTAL ITEMS i and 2.........$
3. 15,0000 Sheets
#4 Xerographic Bond, Recycled, 20 lb.,
$ --
czo
$ 76,1
8-1/2" x 11", White......
P-1590, 8-1591
(For high-speed copiers)
BRAND NAME/GRADE: • /?. t_W A I ��
PRODUCED BY: _T- P
4. 500,000 Sheets #4 Bond, Recycled, 20 lb., �p
8 1/2" x 11 ", Color ..... $ $ r
P-1593 to P-1595
BRAND NAMEIGRADE: ro
PRODUCED BY: _r -
02- 267
19
MIAMI DARE COUNTY
BID PROPOSALFOR:
91D NO. 6824-0106
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ITEMS 1-19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
5. 300,000 Sheets ##4 Bond, Recycled, 20 lb., e3
11" x 17", White......... $Q� $
P-1592 f
BRAND NAME/GRADE: �'J2_P�¢ Lj 4 lol�E
PRODUCED BY: —�
RECOVERED FIBER CONTENT PAPER MINIMUM CONTENT 25% RECOVERED FIBER PER EPA
DEFINITION
25% COTTON FIBER BOND WATERMARKED (Only First Line 25% Rag) Grain Long
ACCEPTABLE BRAND: NEKOOSA WRITING, GRAPHIC SERIES, 25% COTTON BOND, RECYLCLED
NO SUBSTITUTIONS WILL BE ACCEPTED.
GROUP AWARD
6. 400,000 Sheets 20 lb. — 25% COTTON BOND,
P-2601 8-112" x 1 I", White...... $
7. 80,000 Sheets 20 lb. — 25% COTTON BOND,
I V x 17", White........ $ A)
8. 20,000 Sheets 20 lb. — 25% COTTON BOND,
17-112" x 22-112", White...... $ A)
BRAND NAMEIGRADE.
PRODUCED BY:
20
$
TOTAL ITEMS 6 through 8.........$
42 267
ML I -DARE COUNTY •
BID PROPOSAL FOR:
a NO. 6824-0106
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
9. 300,000 Sheets
10. 300,000 Sheets
11. 100,000 Sheets
12. 150,000 Sheets
ITEMS I -19
RECOVERED FIBER CONTENT PAPER
50% minimnrn "Waste Paper" content per EPA Definitions
Commodity Offset, Recycled, 50 lb.,
17-1/2" x 22-1/2", White,
Skid Packed
o � :749 4w
BRAND NAME/GRADE: S bz4 PwI .
PRODUCED BY:
Commodity Offset, Recycled, 60 lb.,
17-112" x 22-1/2", White,
Skid Packed
BRAND NAME/GRADE: Ial f r
PRODUCED BY: P
Commodity Offset, Recycled, 70 lb.,
17-1/2" x 22-112", White,
Skid Packed $ $ 0
BRAND NAME/GRADE:. � .
PRODUCED BY:
Commodity Offset, Recycled, 60 lb.,
17-1/2" x 22-1/2", Colors
BRAND NAME/GRADE: !1 ! !
PRODUCED BY:
21
02- 267
MIAMI DADE COUNTY •
BID PROPOSAL FOR:
40D NO. 6824-0106
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
&Month Per M Sheets
Usage
ITEMS 1-19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Definitions
13. 2,500,000 Sheets #4 Xerographic Bond, Recycled, 20 lb.,
8-112" X 11", White
P-1589 • punched 3 holes for standard binder
- See Technical Specification 3.6.
FOR HIGH-SPEED COPIERS $ 1 $
BRAND NAMEIGRADE:
PRODUCED BY:-.- T, P
14. 500,000 Sheets No. I Opaque Offset Recycled, 50 lb., cin
23" x 35", White, $ �. $��
BRAND NAME/GRADE: Com' eo2 –� op
T
PRODUCED BY:
15. 300,000 Sheets No. 1 Opaque Offset Recycled, 50 lb., ewr_7
25" x 380, White $ - 4 1 $E3
BRAND NAMEIGRADE: CJ
PRODUCED BY: _ _r l'
16. 200,000 Sheets No. 1 Opaque Offset Recycled, 60 lb.,
� rto
23" x 3511, White $ $ %
BRAND NAMEIGRADE:
PRODUCEDBY: 02— 267
22
MIAMI -DARE COUNTY
BID PROPOSAL FOR:
ID NO. 6824-0/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
ltem Estimated Description Unit Price Tom
6 -Month Per M Sheets
Usage
ITEMS 1-19
RECOVERED FIBER CONTENT PAPER
50% minimum "Waste Paper" content per EPA Defmitions
17. 100,000 Sheets No. I Opaque Offset Recycled, 6011x., f
25" x 38", White, $ $ 1 qQ
BRAND NAME/GRADE: LCae�,L�
PRODUCED BY:
ITEMS 18 and 19
Premium No. 4 Xerographic, Recycled Bond
For High Speed -Copiers
Mill Packed: 2500 Sheets, Moisture Barrier Reusable Carton, No Paper Wrap
18. -5,000,000 8-1/2" x 11", 20 lb. White% [id
$ .�
(For high-speed copiers). $ 2 r
BRAND NAME/GRADE:_ U L 7
PRODUCED BY:
19. 3,000,000 8-1/2" x I V, 20 lb. White
punched 3 holes for standard binder
- See Technical Specification 3.6. % 00
(For high-speed copiers).
BRAND NAME/GRADE:_/'±moi' e
PRODUCED BY: -
02 207
23
MIAMI—DADE COUNTY • 4PID NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated
Description Unit Price
Total
6-Month
Per M Sheets
Usage
20. 3,000,000 Sheets
Premium #1 Laser Print, 24 lb. dZ
8-1/2" x 1 I", White......
P-1531
BRAND NAME/GRADE:_ &v N a,4—
PRODUCED BY: _ 10 [' I'1
21. 250,000 Sheets
Premium #1 Laser Print, 24 lb. 7j 3
8-1/2" x 14", White.._..-
yD
P-1532
BRAND NAMEtGRADE:.-
PRODUCED BY: `A;
22. 200,000 Sheets
Premium # I Laser Print, 24 lb.
1 I" X 17", White......... $ l r
$ 3 '
P-1533
BRAND NAME/GRADE:�
PRODUCED BY:`_`/V1
23. 100,000 Sheets
Premium #I Laser Print, 24 Ib. 40 0
17-1/2" X 22-112", White.
BRAND NAME/GRADE:
PRODUCED BY: 1
24. 55,000,000 Sheets
#4 XEROGRAPHIC BOND, 20 lb., 66
8-1/2" x 11", White......
e�
$ pQ
P-1510 (P-1521)
BRAND NAME/GRADE:
PRODUCED BY:
02- 267
24
MIAMI-DADE COUNTY
C
BID PROPOSAL FOR:
9D NO. 6824.0106
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
25. 5,000,000 Sheets #4 XEROGRAPHIC BOND, 20 lb., q
8-1/2" x I I", Colors ....
P-1607 to P-1617
BRAND NAME/GRADE:
PRODUCED BY:
26. 4,000,000 Sheets 44 XEROGRAPHIC BOND, 20 lb.,
8-112" x 14", White...... $ $ 1�4_ 3ez-D�
P-1511 (P-1552)
BRAND NAME/GRADE: „' `
PRODUCED BY: !
27. 250,000 Sheets #4 XEROGRAPHIC BOND. 20 ib., 35�
8-1/2" x 14", Colors._
� �
P-1631 to P-1641
BRAND NAME/GRADE: 49
PRODUCED BY: _T'_ 7
28. 5,500,000 Sheets #4 XEROGRAPHIC BOND, 20 lb.,
8.112"x 11". white,
P-1509 punched 3 holes for standard binder
- See Technical Specification 3.6.
(For high-speed copiers). $ $
BRAND NAME/GRADE.-
PRODUCED
AME/GRADE:PRODUCED BY:
02— 267
25
MIAMI-DADE COUNTY
BID NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRAKWS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
29. 600,000 Sheets #4 (Commodity) Offset DP, 20/501b., 0-0
11" x 17", White......... $
P-1512
BRAND NAME/GRADE: A4
PRODUCED BY:
30. 600,000 Sleets 94 (Commodity) Offset, 24/ 60 lb.,
11" x I7", White......... $
BRAND NAME/GRADE:
PRODUCED BY:
#1 BOND _ WATERMARKED - SMOOTH FINISH -GRAIN LONG.
ACCEPTABLE BRANDS:
ATLANTIC BOND, Prime White (EASTERN) OR NEKOOSA BOND (GEORGIA PACIFIC).
NO SUBSTITUTIONS WILL BE ACCEPTED.
GROUP AWARD
31. 100,000 Sheets
32. 50,000 Sheets
33. 50,000 Sheets
8-1/2" x 11 ", 20 lb. white
I i" x 17", 20 lb. white
17 1/2" x 22 1/2", 201b. white
BRAND NAME/GRADE:
PRODUCED BY:
26
TOTAL ITEMS 31 through 33......$
02- 26"7
MIAMI--DADE COUNTY •
* NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ALL REGISTERED MILL BRANDS CARBONLESS PAPER, PRE -COATED, BLACK PRINT,
REVERSE OR STRAIGHT SEQUENCE.
ACCEPTABLE BRANDS. MEAD EXCEL OR APPLETON NCR SUPERIOR.
NO SUBSTITUTIONS WILL BE ACCEPTED.
GROUP AWARD
34, 1,000,000 Sheets Carbonless Paper, 2 -Part
White -Pink ar Canary,
7�O
P-1651 TO P-1652 8 112" x I 1.. ............. $ $ - goo 1�0
35 50,000 Sheets Carbonless Paper, 2 -Part, Canary -White,
P-1653 8 112" x 14.. ............. $ $
36. 900,000 Sheets Carbonless Paper, 2 -Part, Canary -White, &V
P-1654 11" x 17.. ................
$ f 5 $i qro 13-0
37. 80,000 Sheets Carbonless Paper, 2 -Part, Canary -White,
p 33-7
17 112" x 22 112"-.----..
38. 500,000 Sheets Carbonless Paper, 3 -Part, Pink -Canary -White,
P-1555 8 112" x 11" ............. $
39. 150,000 Sheets Carbonless Paper, 3 -Part, Pink -Canary -White, ,
P-1656 8 112" x 14. ............. $ $
40. 550,000 Sheets Carbonless Paper, 3 -Part, Pink -Canary -White, r-� 70 9w
P-1657 II x 17 $ / $ 1,135'
41. 80,000 Sheets Carbonless Paper,. 3 -Part Fink -Canary -White,.
17 112" x 22 112.......... S 57 � $ 7 J
02— 267
27
MIAMI DADE COUNTY •
101) NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
42. 250,000 Sheets Carbonless Paper, 4 -Part
BRAND NAME/GRADE:-.-A) `aj
PRODUCED BY:
D
TOTAL ITEMS 34 THROUGH 49 ...... $4�6 q
28 02- 267
Goldenrod -Pink -Canary -White,
c�
P-1658
8-1/2"x 1111 .............
$
$
43.
100,000 Sheets
Carbonless Paper, 4 -Part,
P-1659
Goldenrod -Pink -Canary -White.,
8-112" x 14" ............
$
$ 155
44.
300,000 Sheets
Carbonless Paper, 4 -part,
Goldenrod -Pink -Canary -White,
P-1660
11" x 17" ...............•
$ �.
//
$ 6, 3 r
45.
80,000 Sheets
Carbonless Paper, 4 -part,
Goldenrod -Pink -Canary -White,
tg
17 112" x 22 1/2 ..........
$
$ 340
46.
90,000 Sheets
Carbonless Paper, 5 -Part,
Goldenrod -Pink -Canary -Green -White
�a
r
r
P-1661
8-112 x ll
$
$
47.
50,000 Sheets
Carbonless Paper, 5 -Fart,
P-1662
Goldenrod -Pink -Canary -Green -White
_
�
8-112" x 14"............
$
$
48.
150,000 Sheets
Carbonless Paper, 5 -Part,
Goldenrod -Pink -Canary -Green -White
/
3-0
P-1663
11" x 17" ................
$ I "-'
$
49.
150,000 Sheets
Carbonless Paper, 5 -Part,
Goldenrod -Pink -Canary -Green -White
17 112" 22 112"........
[�
x
BRAND NAME/GRADE:-.-A) `aj
PRODUCED BY:
D
TOTAL ITEMS 34 THROUGH 49 ...... $4�6 q
28 02- 267
MIAMI-DADE COUNTY
BID PROPOSAL FOR:
A NO. 6824-0106
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
ALL REGISTERED MILL BRANDS CARBONLESS PAPER, PRE -COATED, BLACK PRINT OR
BLUE/PURPLE PRINT, REVERSE OR STRAIGHT SEQUENCE.
FOR USE ON XEROX DOCUTECH HIGH SPEED PRODUCTION PUBLISHING SYSTEM
ACCEPTABLE BRANDS: MEAD TRAjJS/COPY OR APPLETON XEROFORM
NO SUBSTITUTIONS WILL BE ACCEPTED.
50. 150,000 Sheets
51. 100,000 Sheets
52, 150,000 Sheets
53. 100,000 Sheets
54. 30,000 Sheets
GROUP AWARD
Carbonless Paper, 2 -Part, Canary -White, D
8 1/2" x 11 ............... $
Carbonless Paper, 2 -Part, Canary -White, .941,
8 1/2" x 14" .............
Carbonless Paper, 3 -Pari, Pink -Canary -White, �s
8 1/2" x l 1" ............. $ -
Carbonless Paper, 3 -Part, Pink -Canary -White, 7
8 1/2" x 14" .............
BRAND NAME/GRADE: v, A) 6
PRODUCED BY:
TOTAL ITEMS 50 through 53. ..... $!_�
Carbonless Paper, Self Contained,
17# White, Black Print �� , j ` 70
22-112" x 34-112"........
BRAND NAME/GRADE: 4
PRODUCED�►f / if
29
02-- 267
MIAMI DADE COUNTY •
9D NO. 6824-0/06
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Descriptimi Unit Price Total
6 -Month Per M Sheets
Usage
INDEX AND VELLUM BRISTOL PAPER: BID ITEMS 55 — 61
ALL MUST BE REGISTERED MILL BRAND NO.4 INDEX AND No. 4 VELLUM BRISTOL
55. 150,000 Sheets
P-1570
#4 Index, I I0 Ib.,
8-112" x 11", White...... $ .3 o 140
BRAND NAME/GRADE:
s'I _L.I I
PRODUCED BY:. _ p
56. 200,000 Sheets #4 Index, 90 lb., /
8-112" x 11", White......... $ // $
P-1551 j
BRAND NAME/GRADE: �4tzll N
PRODUCED BY:
57. 400,000 Sheets #4 Index, 90 lb., c
11" x 17", White...... $ - 20
P-1559
BRAND NAME/GRADE:kofczzmzAi o
PRODUCED BY:
58. 100,000 Sheets #4 Index, 901b.,
8-112" x 11 ", Colors .... $ � $ `, �L 2-
P- 1552
P-1552 to P-1557 i
BRAND NAME/GRADE:
PRODUCED BY:
o 267
30
MIAMI-DADE COUNTY ' NO. 6824-0106
BID PROPOSAL FOR:
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
59. 150,000 Sheets #4 Index, 110 lb. OR #4 Vellum Bristol, 67 ]b., 00
I I" x 17", Colors a...... $ "r $ _ 3_, Z 7
BRAND NAME/GRADE:
PRODUCED BY:
60. 50,000 Sheets #4 Index, 110 lb., �3
22-1/2" x 35", White ....
BRAND NAMEIGRADE: S A? 4j!
PRODUCED 13Y:-
61. 25,000 Sheets #4 Index, 110 1b.,
r
22-112" x 35", Colors ... $
BRAND NAME/GRADE:
PRODUCED BY: .�
62. 10,000 Sheets 17" x 22",60 lb., White Satin or Semi -Gloss
Litho Crack "N' Peel or Mactac
Pressure Sensitive (split back)
Paper .................... $ — $ X
BRAND NAME/GRADE: e"
PRODUCED BY:
31 02 26'7
MIAMI-DADE COUNTY •
BID PROPOSAL FOR:
OD NO. 6824-0/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6-M6nth Per M Sheets
Usage
CHIPBOARD GROUP AWARD
PRICE PER BUNDLE
63. 100 Bundles 8-112" x l P .3t �p
�j�3 i
lL3 Sheets Per Bundle $ r $ .1233
64. 50 Bundles 8-1/2" x 14" a
7J� Sheets Per Bundle $ �3 $ 4 l�
65. 200 Bundles I V x 17" b�3 dv
Sheets Per Bundle $ $
66. 400 Bundles 17-112" x 22-112" / J �r
Sheets,Per Bundle $ (� $
COLOR INKJET PRINTER PAPER
Premium #1 Ink Jet Paper or Business Paper Coated (min. 92 brightness)
Recommended For Use in High Resolution Color Inkjet Printers.
Required Packaging – 100 or 200 sheets in, ridged moisture protected, shrink wrapped box.
Deliver Full Cartons Only
67. 100,000 Sheets 8 112" x I I",
r 28# Premium #1 Ink Jet Paper
Matte or Satin Coated Paper
/,90 Sheets Per Box�7�1
price per A.Dbox
BRAND NAME/GRE: i o .fie- " + A;,V+
PRODUCED BY: A '—*—Lal L 1
68. 50,000 Sheets 8 1/2"x 11 ",
A /2
28#1 or 32# Premium # I Ink Jet Paper
Gloss Coated Paper
Sheets Per Boxes
$/ f $Z6olJa�
price per box
BRAND NAME/GRADE:&f22j .W 44 -All' ! .��f "l � N 14L t"
PRODUCED BY: art'Al
32
02- 26 ■
MIAMI-DADE COUNTY 0
BID PROPOSAL FOR:
&D NO. 6824-0/06
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
• Usage
BRAND NAME/GRADE: 3�: B
PRODUCED BY:
TOTAL ITEMS 69 through 71 ...... $�
02- 267
33
THERMAL FACSIMILE PAPER
High Sensitivity, Wound with coated side facing out
GROUP AWARD
i
69. 2500 Rolls
8 112" x 98', 112" Core $
$
P-5530
price per roll
Core $
$
70. 1500 Rolls
8 112" x 164', 1"
P-5550
price per roll
3
71. 2500 Rolls
8 112" x 328', 1" Core $
$
P-5510
price per roll
JI
BRAND NAME/GRADE: 3�: B
PRODUCED BY:
TOTAL ITEMS 69 through 71 ...... $�
02- 267
33
MIAMI --DARE COUNTY •
BID PROPOSAL FOR:
QID NO. 6824-0106
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price T Total
6 -Month Per M Sheets
Usage
ITEMS 72 - 74
COMPUTER PAPER - CONTINUOUS FEED - FAN FOLDED
Lint and Dust Free
20% Post -Consumer or 50% minimum "Waste Paper" content per EPA Definitions
Deliver+ Exception: Continuous Feed Computer Paper (Items 72 - 74)
Deliver Skid Quantities only
72. 2000 Cases #20 White, 83 Brightness, 9-1/2 X 11",
P-151$ Clean Edge Perfs:
Side and Horizontal Perls Required $
Per Carton
SHEETS PER CARTON:-,?- V D 0
BRAND NAME/GRADE:J5— a 3Iq I() e-,
PRODUCED BY:�p5
$Lh90
73. 1500 Cases #18 White, 1/2" GREEN BAR, 14-7/8 X 11",
P-1517 Horizontal Perfs Required $ 3D $�%
Per Carton
SHEETS PER CARTON:
BRAND NAME/GRADE: � -3 D 6
PRODUCED BY:
74. 2000 Cases # 17 White, EW -20, High Bulk, 8-1/2 X I I",
P-1519 3 Hole Punch, Horizontal Perls Required
$ 4f q
Per Carton
SHEETS PER CARTON: ,0
BRAND NAME/GRADE: G 3 )e:-lq
P PRODUCED BY:__7jr T C�
1. J/ J iAN/J�IJiI� AA )a'/'dad_d-__ y!A 409. A %1-.
34
02— 267
MIAMI-DADE COUNTY
r
BID PROPOSAL FOR:
PNO. 6824-0ro6
PAPER, FINE - REGISTERED MILL BRANDS AND PRIVATE BRANDS
Item Estimated Description Unit Price Total
6 -Month Per M Sheets
Usage
75. It is the intent of this Bid to enter into Contract(s) with the Manufacturer's Dealers) or Converters of "SPECIAL"
FINE PAPER required for printing needs, other than the papers specified in items I through 74.
Fill in quotation and required information below:
The undersigned Bidder agrees to furnish "SPECIAL" FINE PAPERS, ETC. other than the papers specified in I
items 1 through 74 at Bidder's Published list price(s) less �� % discount off of end bracket price of said
Bidder's List price(s) for the period of the contract in accordance with the terms, bid provisions and specifications
of this Bid.
On large individual orders placed under this bid provision, all successful bidders will be allowed to quote
additional price discounts to reflect savings resulting from direct mill shipment, mill quantity price breaks, and
other factors impacting price.
BIDDERS MUST SUBMIT WITH BID PROPOSAL, CURRENT CATALOG AND PRICE LISTS FOR FINE
PAPER. PROPOSALS NOT MEETING THIS REQUIREMENT MAY BE REJECTED AND DECLARED
NON-RESPONSIVE. Successful bidders must provide price list updates for items not included (I through 74) in
Bid as they occur to:
Steve Schmuger (2 copies) Doris Smith
Materials Management Division and Department of Procurement Management
2225 NW 72nd Avenue 111 NW 1 Street. Suite 2350
(305) 592-3016 (305) 375-4946
DELIVERIES IN
CALENDAR DAYS FROM RECEIPT OF ORDER DURING THE CONTRACT
PERIOD.
35
a2-" 267
0 0
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 6824-0-06
ITEM: Paper
DEPARTMENT: Citywide
TYPE OF PURCHASE: Term
REASON: The Purchasing Department has a need to secure
a citywide contract for the purchase of paper for
various user departments and agencies.
RECOMMENDATION: It is recommended that award be made to
Unisource Worldwide and XPEDX, under
existing Miami -Dade County Contract No. 6824-
0106, on an as -needed, spot market contract basis,
effective until December 31, 2006, subject to
further extensions by Miami -Dade County;
allocating funds therefor from various user
departments and agencies budgets at time of
need.
Ju S. C er
Directo of P chasing
/ pZ
Efate
Award Under Dade County Contracts
02r" 267