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Home My WebLink AboutR-02-02650 0 J-02--173 3/4/02 RESOLUTION NO. 02— 6 5 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF KNOWLES ANIMAL CLINIC, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 01-02-026, DATED JANUARY 14, 2002, FOR THE ACQUISITION OF VETERINARY SERVICES FOR POLICE DOGS FOR THE DEPARTMENT OF POLICE FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $27,000; ALLOCATING FUNDS FROM THE POLICE GENERAL OPERATING BUDGET. BE IT RESOLVED BY THE COMMISSION OF THE CI'T'Y OF MIAMI, FLORIDA: Section 1. The bid of Knowles Animal Clinic, the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 01-02-026, dated January 14, 2002, for the acquisition of veterinary services for police dogs for the Department of Police for a period of one year, with the option to renew for two additional one-year periods, in an annual amount not to exceed CITY COMUSSiON MAR 1 11 X002 02— 265 $27,000, is accepted, General Operating Budget. • with funds allocated from the Police Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.l PASSED AND ADOPTED this 14th day of March ATTEST: q1XI, IVA— PRISCILLA A. THOMPSON CITY CLERK APPRLW�D AS/IO FO FAL-EJ VILARELLO CIT ATTORNEY 6024:tr:LB AND CORRECTNESS:/ 2002. �W MANUEL A. DIA ,.MAYOR if the Mayor does not, sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 02- 265 0 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM A=1 TO: The Honorable Mayor and Members DATE ;702 , FILE of the City Commission FFM - 6 2u SUBJECT: Authorizing the provision of Veterinary Services for Police Dogs FROM C4aros A. Gimenez REFERENCES: Bid No. 01-02-026 City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Knowles Animal Clinic, a Nan-Minority/Local vendor, located at 1000 N.W. 27t" Avenue, Miami, FL 33125, for the provision of Veterinary Services for police dogs, for a period of one (1) year with the option to extend for two (2) additional one (1) year periods, at an annual amount not to exceed $27,000. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.260. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 01-02-026. Five (5) invitations for bid were mailed and one (1) response was received. Knowles Animal Clinic, submitted the only responsible and responsive bid and is, therefore, recommended for the award. The Police Department utilizes the canine dogs as an effective law enforcement tool. The dogs are used to search buildings, perimeters, etc., for criminals who are in hiding. The dog's sensitive nose allows them to locate the offender long before a human is able, making it safe for police officers. The veterinary services are necessary for the continued health and well being of the Police Department's K-9 dogs. G CAG H21r 02- 265 0 0 BID AWARD RECOMMENDATION FORM BID NUMBER: 01-02-026 COMMODITY/SERVICE: Veterinary Services for Police Dots DEPARTMENT/DIVISION: POLICE TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: Five 5 NUMBER OF BIDS RECEIVED: One (1) METHOD OF AWARD Lowest responsible and responsive bidder meeting Specifications. RECOMMENDED VENDOR(S): Knowles Animal Clinic MINORITY/LOCATION STATUS: Non-Minority/Local THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: CONTRACT VALUE: $27,000.00 TOTAL: $27,000.00 JUSTIFICATION. The Police Department utilizes the canine dogs as an effective law en orcement tool. T**, dogs are used to search buildings, perimeters, etc., for criminals who are in hiding. The dog's sensitive nose _ allows. --them to locate the -,offender long before a human is able, making sa(epolice officer . The veter inary services are necessary for <thtXcjnt±nt&d health and well being of the department's K-9 dogs. City of Miami ACCOUNT CODE(S): 001000.290201.6.260 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL epartment irector/Designee -fir Linda M. Haskins, Director OTHER FUNDING APPROVALS, IF APPLICABLE: BIDAWARDRECOMFORM oft► `/.., is TITLE: AL: Director 02-- 265 Judy S. Carter Chief Procurement Officer _2. Maritza Su' ez Sr. Procurement Specialist 0 January 16, 2002 Veterinary Services Bid No. 01-02-026 �_ILE The subject bid opened January 14, 2002, five (5) bids were mailed and one (1) bid was received for the provision of veterinary services for K-9 dogs for the Department of Police. The following vendors were contacted to find out their reasons for not bidding. Their reasons are as follows: All Pets Veterinary Group - 1-305-633-2400 — Dr. Patricio Garcia Dr. Garcia is no longer with the company and the mail may have been ignored. Future correspondence should be addressed to the attention of Mr. Jesus Canoura. Silver Bluff Animal Clinic - I-305-859-7979 — Milli for Dr. Ted Sanchez Vendor could not comply with the 24 hour boarding requirements or the size of the indoor/outdoor components of the runs. Bayshore Veterinary Services - 1-305-758-4711 —Barbara for Dr. Mccoy Vendor did not recall receiving package. Reason could've been vendor has moved to a new location. New address is outside the City limits and therefore would not meet the requirement of being located in the City of Miami limit. In addition their facility only has inside runs and no outside runs. Landrum -Payne Animal Clinic - 1-305-856-5400 Phone Disconnected (Note: Vendor could not provide emergency services as requested by bid, when contacted during the last bidding process) The current contract will expire this month. Knowles Animal Clinic, a local vendor, has been determined to be a responsive bidder, who has satisfactory provided these services to the City since 1995. In addition, the vendor has bid the same rate as in the past two contracts (since 1995). Acceptance of this bid and consequent award will guarantee the same rate for an additional three (3) year period, subject to City Commission approval. Contact with potential bidders, who did not respond, revealed they are unable to meet the Specifications as indicated above. It should also be noted that Knowles Animal Clinic, has been the only bidder to continuously respond to the City's bid solicitations. Based on the above information and time1xing of the essence for continued veterinary service to the Police dogs, it is in the City's best ' ter t ecce t the sole bid received from Kno les An' al Clinic. l APPRO DATE: O SOLEBID.DOC v W1 Item No. TABULATION OF BIDS VETERINARY SERVICES FOR POLICE DOGS BID NO. 01-02-026 Description 1 Veterinary Services for Police Dogs Prepared by Maritza Suarez, 1116102 Knowles Animal Clinic 1000 NW 27th Avenue Miami, FL 33125 Non-MinoritylLocal Estimated Unit of Cost Extended No. of Dogs: Measure per Dog Price 28 each $ 50.00 lea $ 1,400.00 /month Page 1 Approval: % epartment Director/Designee 0 0 0 CITY OF MIAMI OF THE CITY CLERK: BID SECURITY LIST BID ITEM: VETERINARY SERVICES FOR DOGS BID NO: Ul-U27026 DATE BID(S) OPENED:_ JANUARY 14, 2002 TIME 11.00 a.m. BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK KNOWLES ANIMAL CLINIC See attached bid ..o)f„a" othor offs are hereby reje *ea _» . c. as late. on receiving bid(s) receiv d (�) ' velops on behalf of PURCHASING DEPARTMENT Q (City Department) on (D } SIGNED- /~ e-� ePntY City Clerk 02— 265