HomeMy WebLinkAboutR-02-0215J-02-132
2/19/02
RESOLUTION N0. ---02— 215
A RESOLUTION OF THE MIAMI COMMISSION
APPROVING THE PROCUREMENT OF FIVE CUSHMAN
CLASSIC TURF TRUCKSTERS, MODEL 898543B, WITH
OPTIONS, FOR USE BY THE DEPARTMENT OF PARKS
AND RECREATION, FROM GOLF VENTURES, INC. FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, UNDER EXISTING STATE OF
FLORIDA CONTRACT NO. 070-840-01-1, EFFECTIVE
THROUGH MARCH 31, 2002, AND ANY EXTENSIONS,
IN A TOTAL AMOUNT NOT TO EXCEED $44,479;
ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS
PROJECT NOS. 311702.429401.6.840 AND
331368.589301.6.840, AS APPROPRIATED BY THE
ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT
PROJECTS ORDINANCES, AS AMENDED.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The procurement of five Cushman Classic
Turf Trucksters, Model 898543b, with options, for use by the
Department of Parks and Recreation, from Golf Ventures, Inc.
for the Department of General Services Administration, under
existing State of Florida Contract No. 070-840-01-1, effective
through march 31, 2002, and any extensions, in a total amount
not to exceed $44,479, is approved, with funds allocated from
Capital Improvements Project Nos. 311702.429401.6.840 and
CITY COMMOSX00
mmanc 610
MAR 0 7 2002
02- 215
331368.589301.6.840, as appropriated by the Annual
Appropriations and Capital Improvement Projects Ordinances, as
amended.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor. 1/
PASSED AND ADOPTED this 7th day of March
ATTEST:
SYL A SCHEIDER
ACTING CITY CLERK
APPROVE S
FOX AND CORRECTNESS:
NDRO`IILARELLO
ATTORNEY
W5996:tr:LB
. 2002.
NUEL A. DIAZ, MAYOR
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commissi.on.
Page 2 of 2
02- 215
CITY OF MIAMI, FLORIDA * CA=6
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members
of the City Commission
FROM �
+ ' Carlos A. Gimenez
City Manager
RECOMMENDATION
DATE: FEES 2 6 20324 FILE:
SUBJECT: Resolution Authorizing the
Purchase of Five (5)
Turf Trucksters
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing
the purchase of five (5) Cushman Classic Turf Trucksters, Model No. 898543B (including 3 Wheel,
2000 lb. Payload Capacity, 18 HP (2) Cylinder Air Cooled Gas Engine, Hydraulic Power Poly
Dump Box, Headlights, Stop/Taillight, Tow Hitch, Hi -Lo Speed Transaxle, 3 Speed Manual
Transmission, Fuel Gauge, Ammeter, Tachometer, Hour Meter, Hand Throttle, Parking Brake, 56
Amp Alternator, (3) 18 x 9.50 Turf Tires, and Horn), from Golf Ventures, Inc., a non-local/non-
minority vendor, located at 2101 East Edgewood Drive, Lakeland, FL 33803, utilizing an existing
State of Florida Contract No. 070-840-01--1, "Vehicles, Small Utility, ATVs & Motorcycles",
Commodity No. 070-840-500, effective through March 31, 2002, in a total amount not to exceed
$44,479. Funds are allocated from CIP, Project Nos. 311702.429401.6.840, in the amount of
$35,583.20 (Orange Bowl), and 331368.589301.6.840, in the amount of $8,895.80 (Parks).
BACKGROUND
The Orange Bowl and Parks Department need small maneuverable vehicles (trucksters) to perform
their grounds keeping functions at the Orange Bowl Stadium and miscellaneous City parks. The five
(5) units requested are a direct replacement for the existing units that average 15 years old and are
in poor mechanical condition. Four (4) of the new units are for the Orange Bowl and one (1) unit is
for Parks.
CAC L n JM/ll
02- 215
Budgetary Impact Analysis
•
1. Department General Rpryjogg Atim, Division Fleet Mana em.ent Division
2. Agenda Item # {if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution authoriling the RurchaseClas �c Turf Trucksters,
J -AModel No. 898543B from Golf Ventures Inc. Utilizing an existingState of
Florida Contract No.070--840-�01--1, effective through March 31, 2002, in a total
amount not to excee ,
4. _ Is this item related to revenue? NO: 21_ YES W yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: Index Code Minor Obj. Code Amount $
NO: _ Complete the following questions.-
6.
uestions.6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Lane item $
Sufficient funds will be transferred from the following line items:
T. Any additional comments?
CIP roe t Nos amount_Qfwl/4Qty.);
and 331368,589301.6.840, in the amount of $8,895.80 (Parks /1Oty.)
A
Verified
nt
Date
V.ts uU[uj US ONLY
Verified by: � \
Budget Analyst ' ` I
Date
02.- 215
Savarese, Alan
From: Marcos, Glenn -
Sent: Thursday, January 10, 2002 12:42 PM
To: Savarese, Alan
Subject: FW: State Contract #070-840-01-1
Alan:
Here is written confirmation from the State of Florida Purchasing
Analyst, Jim Den Bleyker, responsible for State of Florida Contract No.
070-840-01-1 (Vehicles, Small Utility, ATVs & Motorcycles) that there is
a model and pricing error for commodity # 070-640-500. Please include
a copy of this e-mail in your agenda package.
---Original Message -----
From: DEN BLEYKER, JIM[mailto:DENBLEJ@dms.state.fl.us]
Sent: Thursday, January 10, 2002 12:01 PM
To: Marcos, Glenn
Subject: State Contract #070-840-01-1
Glen,
You are correct! 2n looking over Commodity # 070-840-500 it erroneously
lists the wrong model number and price. The correct model number should
be
898543E for $8,895.80.
Please note that the specifications listed are correct.
Jim Den Bleyker, CPPO
Purchasing Analyst
State Purchasing
850-488-8367
fax: 850-488-5498
1 o 2 � 2-15
Suite 315 •
CERTIFICATION OF CONTRACT
TITLE: VEHICLES, SMALL UTILITIES, ATV'S AND MOTORCYCLES
CONTRACT NO.: 070-840-01-1
BID NO.: 11-070-840-P REBID & 24-070-840-P
(REV 01 APR 01)
EFFECTIVE: January 1, 2001
through March 31, 2002
(REV 01 JAN 02)
CONTRACTOR(S): SUPERSEDES: 070-840-99-1
Club Car (A)
E -Z -Go Textron (A)
Golf Ventures, Inc. (C)
GWP, Inc. (B)
Harley Davidson of Seminole County (A)
John Deere Company (A)
Palmetto Motorsports (B)
Polaris Powersports (B)
(REV 01 JAN 02)
Page 1 of 9
Suite 315
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH
MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF JIM DEN BLEYKER
AT (850) 488-8367 SUNCOM 278-8367, E-MAIL denble-j@dms.state.fl.us
A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of
Management Services on December 20, 2000, a contract has been executed between the State of
Florida and the designated contractors.
B. EFFECT - This contract was entered into to provide economies in the purchase of Vehicles,
Small Utilities, ATV's and Motorcycles by all State of Florida agencies and institutions.
Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these
commodities shall be made under the terms, prices, and conditions of this contract and with the
suppliers specified.
C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the
attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all
Federal, State and local taxes.
All contract purchase orders shall show the State Purchasing contract number, product number,
quantity; description of item, with unit prices extended and purchase order totaled. (This
requirement may be waived when purchase is made by a blanket purchase order.)
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform
according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should
the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029,
Request for Assistance, is to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for
http://www.myflorida.com/st_contracts1070840011/certification.htm 02- 215 12/31/2001
Suite 315 — •- Page 2 of 9
your information. Any restricons accepted from the supplier are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used
to provide your input and recommendations for improvements in the eontract to State Purchasing
for receipt no later than 90 days prior to the expiration date of this dontract.
Authorized Signature
RH/jdb
Attachments
02- 215
httP://Www.myflotida.com/st—contracts/07084001 1/certification.htm I2/31/2001
Suite 315 • INDEX 0 Page 3 of 9
Special Conditions
7-19
Notice of Non Contract Purchase
20
Acknowledgement of Order Form
21
Basic Information Required on a Purchase Order
22
Sample Purchase Order
23
Sample - Price Confirmation Sheet
24
Specification Comment Form
25
Special Requirements All Utility Vehicles, SRUV-
1
Specification PSLP-1 Pursuit Strobe Light Package
30
26-29
COMMODITY NO. DESCRIPTION
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-560-650 Police Motorcycle, Two Wheel, 998cc Gasoline Engine.
(Kawasaki 31-34
KZ 1000-P20)
STATE OF FLORIDA BASE UNIT WITH
PRICES.
070-560-660 Police Motorcycle, Two Wheel, 1450cc Gasoline Engine.
(Harley 35-39
Davidson FLHP-I Road King)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-300 Utility Vehicle, On -Road, Three Wheel, Gasoline, 12001b.
Payload. 40-42
(Cushman Haulster 898465B)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-320 Utility Police Vehicle, On -Road, Three Wheel, Gasoline,
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42- 215
12/31/2001
Suite 315 - . 43-45 0 -
Page 4 of 9
8501b. Payload. (Cushman Haulster 898487)
ADDITIONAL MODELS OF UTILITY POLICE VEHICLES.
MANUFACTURER'S STANDARD BASE UNITS WITH
PERCENTAGE DISCOUNTS.
070-840-322 Utility Police Vehicle, On -Road, Three Wheel, Gasoline, 400
lbs. 46
Payload. (Cushman 898488)
02- 215
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Suite 315 . Page 5 of 9
STATE OIPFLORIDA BASE UNIT
WITH PRICES.
070-840-400 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 1200 lb.
Payload. 47-51
(Club Car Carryall 2 G, Cushman Commander 2200 GSE, E -Z -Go
Workhorse 1200 G)
ADDITIONAL MODELS OF UTILITY VEHICLES, OFF-ROAD,
FOUR WHEEL, GASOLINE. MANUFACTURER'S
STANDARD
BASE UNITS WITH PERCENTAGE
DISCOUNTS.
070-840-404 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 800
52
lbs. Payload. (E -Z -GO Workhorse 800 G)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-450 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 1200 lb.
Payload. 53-56
(Club Car Carryall 6 G, E -Z -Go Workhorse 875 G)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-500 Utility Vehicle, Off -Road, Three Wheel, Gasoline, 2000 lb.
Payload. 57-59
(Cushman Classic Turf Truckster 898546C)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-550 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 2000 lb.
Payload. 60-63
(Cushman Classic Turf Truckster 898546C, Toro Workman 3100)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-600 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 2500 lb.
Payload. 64-67
(Cushman Turf Truckster 898658, Toro Worlanan 3200)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-900 ' Utility Vehicle, Off -Road, Four Wheel, Electric, 1000 lb.
Payload. 68-71
(Club Car Carryall 2 E, E -Z -Go Workhorse 1000 E)
ADDITIONAL MODELS OF UTILITY VEHICLES, OFF-ROAD, 4
WHEEL, ELECTRIC. MANUFACTURER'S STANDARD
UNITS WITH PERCENTAGE
DISCOUNTS. 02- 215
hUp://www.myflorida.com/st—contracts/07084001 1/certification.htm 12/31/2001
Suite 315 "
070-840-902
Payload. 72
pity Vehicle, Off -Road, Four Wheel, Electric, 800 lbs.
(E -Z -GO Workhorse 800 E)
Page 6 of 9
02- 215
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Suite 315 • Page 7 of 9
STATE 04PFLORIDA BASE UNIT
WITH PRICES.
070-850-400 Personnel Vehicle, Four Passenger, Four Wheal, Gasoline. (Club
73-77
Car Villager 4 G, E -Z -GO Shuttle 2+2 G, Pug F480 4x2)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-850-500 Personnel Vehicle, Six Passenger, Four Wheel, Gasoline. (Club
Car 78-81
Transporter 6 G, E -Z -GO Shuttle TXT 6 G))
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-850-600 Personnel Vehicle, Four Passenger, Four Wheel, Electric. (Club Car
82-85
Villager 4 E, E -Z -GO Shuttle 4 E)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070.850-700 Personnel Vehicle, Six Passenger, Four Wheel, Electric. (Club
Car 86-89
Transporter 6 E, E -Z -GO Shuttle 6 E)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-400 All Terrain Vehicle, 4 Wheel, Gasoline, 4x2. (Polaris Magnum 325 4x2)
90-92
STATE OF FLORIDA BASE UNIT WITH
PRICES.
070-880-420 All Terrain Utility Vehicle, Four Wheel, Gasoline, 4x2. (Kawasaki
93-95
Mule 3000)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-600 All Terrain Vehicle, 4 Wheel, Gasoline, 4x4. (Polaris Expedition
325) 96-98
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-620 All Terrain Utility Vehicle, Four Wheel, Gasoline, 4x4. (Kawasaki
99-101
Mule 3010)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-650 All Terrain Vehicle, 4 Wheel, Liquid Cooled Gasoline, 4x4.
102-104
(Polaris Sportman 400) 02— 215
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Suite 315 Page 8 of 9
*ATE OF FLORIDA BASE UNIT WITH PRICES.
070-880.800 All Terrain Utility Vehicle, Six Wheel, Gasoline, 1200 lb. Payload.
105-107
(John Deere 6x4 Gator)
02 215
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Suite 315 r . Page 9 of 9
ADDITIORAL MODELS OF ALL
TERRAIN VEHICLES, SIX
WHEEL. MANUFACTURER'S STANDARD BASE UNITS
WITH PERCENTAGE DISCOUNTS.
070-880-802
(John
070-880-900
109-111
108
STANDARD
DISCOUNTS.
070-880-902
(Argo 112
070-880-950
113-115
1 i -T-141' . .
070-880-954
Ordering Instructions
117-126
All Terrain Vehicle, Six Wheel, Diesel, 1400 lb. Capacity.
Deere 6x4 Diesel Gator)
STATE OF FLORIDA BASE UNIT WITH PRICES.
Amphibious Utility Vehicle, Six Wheel, Gasoline, 6x6. (Argo
Vanguard 2)
ADDITIONAL MODELS OF AMPHIBIOUS UTILITY VEHICLES,
SIX WHEEL, GASOLINE, 6X6. MANUFACTURER'S
BASE UNITS WITH PERCENTAGE
Amphibious Utility Vehicle, Six Wheel, Gasoline, 6x6.
Bigfoot)
STATE OF FLORIDA BASE UNIT WITH PRICES.
Amphibious Utility Vehicle, Eight -Wheel, Gasoline, 8x8. (Argo
Conquest)
ADDITIONAL MODELS OF AMPHIBIOUS UTILITY
VEHICLES, EIGHT WHEEL, GASOLINE, 8X8.
MANUFACTURER'S STANDARD BASE UNITS
WITH PERCENTAGE DISCOUNTS.
Amphibious Utility Vehicle, Eight Wheel, Gasoline, 8x8. 116
(Argo Centaur 950)
Amphibious Utility Vehicle, Eight Wheel, Diesel, 8x8. (Argo
Centaur 950D)
02- 215
http://www.myflorida.com/st_contracts/070840011/certification.htm 12/31/2001
FLORIDA
DEPARTMENT
OF
MANAGEMENT
SERVICES
JEB BUSH
Governor
CYNTHIA A. HENDERSON
Secretary
MyRbfida.com
#ip7M
State Purchasing
4050 Esplanade Way
Suite 350
Tallahassee, Florida
32399-0950
Telephone:
850-488-8440
Fax.,
850414-6122
Internet,
www.MyFlorida.com/dms
www.MyFlorida.com
• 0
Suite 315
April 1, 2001
MEMORANDUM NO.: (070-840-01-1)-1
TO: Department Addressed
FROM: Matthew R. Jeppson
Director, State Purchasing
SUBJECT: Contract No. 070-840-01-1
Title: Vehicles, Small Utility, ATVs & Motorcycles
Please make the following changes in the subject contract:
Delete: Certification and Pages 3-52
Add: Certification and Pages 3-126*
*(Revised 04/01/01 to add addition commodities and contractors
through 12131101)
Any questions or problems in delivery or service that may arise regarding
this contract should be directed to Jim Den Bleyker at (850) 488-8367,
Suncom 278-8367, denbleindm_s.state_#l.us.
MR /j db
02- 215
FLORIDA
DEPARTMENT
OF
MANAGEMENT
SERVICES
JEB BUSH
Governor
CYNTHIA A. HENDERSON
Secretary
MyRorrda.com
40 7M
State Purchasing
4050 Esplanade Way
Suite 350
Tallahassee, Florida
32399-0950
Telephone.-
850-488-8440
elephone.850-488-8440
Fax:
850-414-6122
Internet:
www.MyF1orlda. com1dms
www.MyFlodde.com
Suite 315
CERTIFICATION OF CONTRACT
TITLE: VEHICLES, SMALL UTILITIES, ATV'S AND MOTORCYCLES
CONTRACT NO.: 070-840-01-1
BID NO.: 11-070-840-P REBID & 24070-840-P
(Rev 01 Apr 01)
EFFECTIVE: January 1, 2001 through December 31, 2001
SUPERSEDES: 070-840-99-1
CONTRACTOR(S): Club Car (A)
E -Z -Go Textron (A)
Golf Ventures, Inc. (C)
GWP, Inc. (B)
Harley Davidson of Seminole County (A)
John Deere Company (A)
Palmetto Motorsports (B)
Polaris Powersports (B)
Weed Systems Equipment, Inc. (B)
Wesco Turf Supply (A)
(Rev 01 Apr 01)
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT
SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE
BROUGHT TO THE ATTENTION OF JIM DEN BLEYKER
AT (850) 488-8367 SUNCOM 278-8367, E-MAIL
denb1ei@,dms.state.fl.us
A. AUTHORITY - Upon affirmative action taken by the State of Florida
Department of Management Services on December 20, 2000, a
contract has been executed between the State of Florida and the
designated contractors.
B. EFFECT - This contract was entered into to provide economies in the
purchase of Vehicles, Small Utilities, ATV's and Motorcycles by all
State of Florida agencies and institutions. Therefore, in compliance
with Section 287.042, Florida Statutes, all purchases of these
commodities shall be made under the terms, prices, and conditions of
this contract and with the suppliers specified.
02- 215
C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached
ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and
local taxes.
All contract purchase orders shall show the State Purchasing contract number, product number,
quantity, description of item, with unit prices extended and purchase order totaled. (This requirement
may be waived when purchase is made by a blanket purchase order.)
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according
to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail
to correct the problem within a prescribed period of time, then form PUR 7029, Request for
Assistance, is to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your
information. Any restrictions accepted from the supplier are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to
provide your input and recommendations for improvements in the contract to State Purchasing for
receipt no later than 90 days prior to the expiration date of this contract.
Authorized Signature (Date)
MRJ/jdb
Attachments
42- 215
INDEX
Special Conditions —
7-19
Notice of Non Contract Purchase
20
Acknowledgement of Order Form
21
Basic Information Required on a Purchase Order
22
Sample Purchase Order
23
Sample - Price Confirmation Sheet
24
Specification Comment Foam
25
Special Requirements All Utility Vehicles, SRUV 1
26-29
Specification PSLP-1 Pursuit Strobe Light Package
30
COMMODITY NO. DESCRIPTION
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-560-650 Police Motorcycle, Two Wheel, 998cc Gasoline Engine. (Kawasaki
31-34
KZ 1000-P20)
STATE
OF FLORIDA BASE UNIT WITH PRICES.
070-560-660 Police Motorcycle, Two Wheel, 1450cc Gasoline Engine. (Harley
35-39
Davidson FLHP-I Road King)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-300 Utility Vehicle, On -Road, Three Wheel, Gasoline, 1200 lb. Payload.
40-42
(Cushman Haulster 898465B)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-320 Utility Police Vehicle, On -Road, Three Wheel, Gasoline,
43-45
850 lb. Payload. (Cushman Haulster 898487)
ADDITIONAL MODELS OF UTILITY POLICE VEHICLES.
MANUFACTURER'S STANDARD BASE UNITS WITH
PERCENTAGE DISCOUNTS.
070-840-322 Utility Police Vehicle, Or�Road, Three Wheel, Gasoline, 400 lbs.
46
Payload. (Cushman 898488)
4
02- 215
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-400 Utility Vehicle, Off Road, Four Wheel, Gasoline, 1200-1b. Payload. 47-51
(Club Car Carryall 2 G, Cushman Commander 2200 GSE, &Z -Go
Workhorse 1200 G)
ADDITIONAL MODELS OF UTILITY VEHICLES, OFF-ROAD,
FOUR WHEEL, GASOLINE. MANUFACTURER'S STANDARD
BASE UNITS WITH PERCENTAGE DISCOUNTS.
070-840-404 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 800 52
lbs. Payload. (E -Z -GO Workhorse 800 G)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-450 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 1200 lb. Payload. 53-56
(Club Car Carryall 6 G,1 -Z -Go Workhorse 875 G)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-500 Utility Vehicle, Off -Road, Three Wheel, Gasoline, 2000 ib. Payload. 57-59
(Cushman Classic Turf Truckster 898546C)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-550 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 2000 ib. Payload. 60-63
(Cushman Classic Turf Truckster 898546C, Toro Workman 3100)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-600 Utility Vehicle, Off -Road, Four Wheel, Gasoline, 2500 lb. Payload. 64-67
(Cushman Turf Truckster 898658, Toro Workman 3200)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-840-900 Utility Vehicle, Off Road, Four Wheel, Electric, 1000 lb. Payload. 68-71
(Club Car Carryall 2 E, EZ -Go Workhorse 1000 E)
ADDITIONAL MODELS OF UTILITY VEHICLES, OFF-ROAD, 4
WHEEL, ELECTRIC. MANUFACTURER'S STANDARD BASE
UNITS WITH PERCENTAGE DISCOUNTS.
070-840-902 Utility Vehicle, Off -Road, Four Wheel, Electric, 800 lbs. Payload. 72
(E -Z -GO Workhorse 800 E)
02- 2f5
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-850-400 Personnel Vehicle, Four Passenger, Four Wheel, Gasoline. (Club 73-77
Car Villager 4 G, E -Z -GO Shuttle 2+2 G, Pug F480 4x2)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-850-500 Personnel Vehicle, Six Passenger, Four Wheel, Gasoline. (Club Car 78-81
Transporter 6 G, E-Z_GO Shuttle TXT 6 G))
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-850-600 Personnel Vehicle, Four Passenger, Four Wheel, Electric. (Club Car 82-85
Villager 4 E, E -Z -GO Shuttle 4 E)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-850-700 Personnel Vehicle, Six Passenger, Four Wheel, Electric. (Club Car 86-89
Transporter 6 E, F Z -GO Shuttle 6 E)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-400 All Terrain Vehicle, 4 Wheel, Gasoline, 4x2. (Polaris Magnum 325 4x2) 90-92
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-420 All Terrain Utility Vehicle, Four Wheel, Gasoline, 4x2. (Kawasaki 93-95
Mule 3000)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-600 All Terrain Vehicle, 4 Wheel, Gasoline, 4x4. (Polaris Expedition 325) 96-98
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-620 All Terrain Utility Vehicle, Four Wheel, Gasoline, 4x4. (Kawasaki 99-101
Mule 3010)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-650 All Terrain Vehicle, 4 Wheel, Liquid Cooled Gasoline, 4x4. 102-104
(Polaris Sportman 400)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-800 All Terrain Utility Vehicle, Six Wheel, Gasoline, 1200 lb. Payload. 105-107
(John Deere 6x4 Gator)
G.
02- 215
ADDITIONAL MODELS OF ALL TERRAIN VEHICLES, SIX
WHEEL. MANUFACTURER'S STANDARD BASE UNITS
WITH PERCENTAGE DISCOUNTS. w
070-880-802 All Terrain Vehicle, Six Wheel, Diesel, 1400 lb. Capacity. (John 108
Deere 6x4 Diesel Gator)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-900 Amphibious Utility Vehicle, Six Wheel, Gasoline, 6x6. (Argo 109-111
Vanguard 2)
ADDITIONAL MODELS OF AMPHIBIOUS UTILITY VEHICLES,
SIX WHEEL, GASOLINE, 6X6. MANUFACTURER'S STANDARD
BASE UNITS WITH PERCENTAGE DISCOUNTS.
070-880-902 Amphibious Utility Vehicle, Six Wheel, Gasoline, 6x6- (Argo 112
Bigfoot)
STATE OF FLORIDA BASE UNIT WITH PRICES.
070-880-950 Amphibious Utility Vehicle, Eight -Wheel, Gasoline, 8x8. (Argo 113-115
Conquest)
ADDITIONAL MODELS OF AMPHIBIOUS UTILITY
VEHICLES, EIGHT WHEEL, GASOLINE, 8X8.
MANUFACTURER'S STANDARD BASE UNITS WITH
PERCENTAGE DISCOUNTS. - 5
070-880-952 Amphibious Utility Vehicle, Eight Wheel, Gasoline, 8x8- (Argo 116
Centaur 950)
070-880-954 Amphibious Utility Vehicle, Eight Wheel, Diesel, 8x8. (Argo
Centaur 950D)
Ordering Instructions 117-126
7
02- 21.E
SMALL UTILITY VEHICLES ALL TERRAIN VEHICLES AND MOTORCYCLES
SPECIAL CONDITIONS
PURPOSE
The purpose of this bid is to add equipment to the current 12 month multiple award contract for the purchase
of Small Utility Vehicles, All Terrain Vehicles, and Motorcycles by all State of Florida agencies and other
eligible users in accordance with Eligible Users paragraph, General Conditions. It is anticipated that the
contract will be effective from April 1, 2001 through December 31, 2001.
DISCRIMINATION
In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the
discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on lease of real property to a public entity, may not award or perform work
as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity.
OPTIONAL CONTRACT USAGE
In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases
may be made under the terms and conditions of this Invitation to Bid/Request for Proposal, by governmental
entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and
regulations shall apply to purchases made under this contract.
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies, and other eligible users, will purchase approximately 240
Utility Vehicles, 60 ATV's and 72 Motorcycles and will expend approximately $2,700,000.00 under the
combined current contract and the equipment awarded from this bid. These estimated figures are given only
as a guideline for preparing your bid and should not be construed as representing actual figures under the
contract.
SPECIAL ACCOMMODATION
Any person requiring a special accommodation at State Purchasing because of a disability should call State
Purchasing at 850-488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech
impaired, please contact State Purchasing by using the Florida Relay Service which can be reached at 1-800-
955-8771 (TDD).
TECHNICAL DOCUMENTATION
All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When
technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid
with applicable technical requirements of the ITB and to allow a technical evaluation of the product.
02- 215
State Fleet Management, in its sole discretion, will determine the technical acceptability of the products
offered through the use of any technical documentation available within State Fleet Management as of the date
and time of bid opening. Such authority of State Fleet Management shall in no way relieve the bidder from
the ultimate responsibility to•provide any required technical documentation, nor shall any bidder assume that
such documentation is otherwise available to State Fleet Management. The State shall not be responsible for
the accuracy of the technical documentation in its possession.
NOTE: One (1) complete set of descriptive literature illustrating all State of Florida Base Units bid by
the vendor, for all Manufacturer's Standard Base Units offered as additional models shall be provided
with the bid. The literature shall include product specifications for State of Florida Base Units and
Manufacturer's Standard Base Units and provide clearly written warranties and/or guarantees
identifying the specific type of coverage and the total period of said coverage.
The awarded contractors shall be responsible for supplying, upon request, specific technical literature and
price lists to State Fleet Management or any other governmental agency making a request for information.
AUTHORIZED DEALERS/DISTRIBUTORS AND/OR SERVICE LOCATIONS:
On any contract where orders will be directed to Authorized Dealers/Distributors or listing Service Locations,
this information shall be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch
diskette in a Word for windows file. Any subsequent revisions shall be submitted in the same format to the
DOP CONTRACT ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs only
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only -no landscape
• No Tables
• No Headers or Footers
• No Excel Files
Failure to submit the information required in this section will be grounds for disqualification of your bid
and/or removal from any resulting contract.
NOTICE TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247A(e) of the
Immigration and Nationalization Act. If the contractor knowingly employs unauthorized aliens, such violation
shall be cause for unilateral cancellation of the contract.
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02- 215
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in f.s. 287.017 for CATEGORY TWO for a period
of 36 months from the date of being placed on the convicted vendor list.
STATE CONTRACT VEHICLE
For the purpose of defining a "State Contract Vehicle", a vehicle will be considered to be a "State Contract
Vehicle" if the purchase order, or correspondence to the dealer relating to the purchase, references any one or
more of the following: state contract number, state contract option numbers, state contract price(s), or the state
contract.
SURCHARGE FEE AND SUMMARY OF TOTAL SALES
State Purchasing hereby imposes a vendor surcharge fee of 1% on contractors' sales under any contract
resulting from this bid. The fee will be paid by the contractor and must be included in prices bid and cannot
be added as a separate item. Use of this contract will be optional by State Agencies. If a State Agency elects
to purchase from a source other than the resulting State contract, such purchases shall be in accordance with
Chapter 287, F.S., and 60A Florida Administrative Code.
After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to the State of
Florida no later than 15 days after the end of each quarter.
Vendor surcharge fee and contract number should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall finnish State Purchasing a detailed summary of sales at the end of each quarter. By
submission of these Sales Summary reports and corresponding vendor surcharge deposits, the contractor(s) is
certifying their correctness. All such reports and fee deposits shall be subject to audit by the State of Florida.
NOTE: Accurate record keeping is an integral part of this contract. All state contract dealers will be audited
to ensure complete compliance with the contract. Dealers found not to be in complete compliance will be
required to either bring the vehicle into compliance, replace the entire unit (or any noncomplying components
thereof), or refund the cost of the missing, or incorrect, components to the customer. The contractor must
maintain complete records on each unit sold. Records must, at a minimum, include copies of the following:
original purchase order, window sticker or manufacturer's invoice listing all the order codes for the unit, all
shop orders relating to the unit, any outside shop or vendor's invoice for service or equipment
installed/performed on the unit and a copy of any separate warranty invoice for the unit. Records must be
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02- 215
copied and mailed to the Department of Management Services within 45 days from receipt of request for
information on units sold.
Failure to comply with these requirements will result in the contract supplier being found in default, in which
case any and all reprocurement costs and all outstanding vendor surcharge fees may be charged against the
defaulting contractor and may result in immediate, unilateral cancellation of your contract by State
Purchasing.
ADVERTISING
In addition to the provisions of Advertising Paragraph, General Conditions, no emblem, logo, tag or other
device or design promoting the dealer or contractor may be affixed in any manner to any vehicle delivered
under this contract, except for emblem installed by manufacturer identifying manufacturer and model.
PRICES
Prices shall be submitted in the form of a discount off manufacturer's current published price list. Failure to
submit with bid the unaltered price list as originally published, in general distribution and in effect on date of
bid opening will result in rejection of the bid. Special published price lists, with selected items altered, shall
be rejected. Discounted prices shall be firm net delivered prices to ordering agency.
PRICES
Discounted prices shall be firm, net delivered to ordering agency (see Evaluation/Award section). Percentage
discounts for additional models listed shall include any predelivery charges and delivery to the ordering
agency. Bidder shall indicate discount given for the agency to pick-up vehicle from contractor (F.O.B.
contractor). Bidder shall indicate the following using the codes specified:
RPO for other options that are required for the purchase of the option bid. List all other
options required by the manufacturer for the purchase of the option bid.
NA for unavailable options.
NC for options available at no cost, but not standard.
STD for equipment that is standard and will be included on all units.
ICO for options included with option bid. List all options included with the option bid.
BIDDER MUST INDICATE ON BID SHEETS ANY OPTIONS REQUIRING THE PURCHASE OF
OTHER OPTIONS AND ALSO INDICATE OPTIONS WHICH ARE INCLUDED AS A PART OF
ANOTHER OPTION.
NOTE: THE STATE WILL NOT ACCEPT BIDS FOR ANY MODEL, OR ANY OPTION, THAT IS
HIGHER THAN THE MANUFACTURER'S PUBLISHED OR CALCULATED RETAIL PRICE. IN THE
EVENT A PRICE FOR ANY VEHICLE OR PRICE EVALUATION OPTION. IS FOUND TO BE ABOVE
THE MANUFACTURER'S PUBLISHED OR CALCULATED RETAIL PRICE THE ENTIRE BID FOR
THAT SPECIFICATION WILL BE DISQUALIFIED. IN THE EVENT A PRICE FOR ANY NON PRICE
EVALUATION OPTION IS FOUND TO BE ABOVE THE MANUFACTURER'S PUBLISHED OR
CALCULATED RETAIL PRICE THE PRICE FOR THAT OPTION SHALL BE REDUCED TO THE
MANUFACTURER'S PUBLISHED OR CALCULATED RETAIL PRICE OR MAY BE DELETED
FROM THE AWARD AND SUBSEQUENT CONTRACT. IF AT ANY TIME AFTER THE CONTRACT
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PRICE QUOTES
Price quotes to a customer for a vehicle from the State of Florida Contract must be submitted by the contractor
in the same general basic format that is used for the Sample Purchase Order or Sample Price Confirmation
Sheet (See enclosed "Sample Purchase Order'' and "Sample Price Confirmation Sheet).
Price quotes shall include the following:
1. State contract specification number and contract description, along with the retail cost, percentage
discount, and discounted cost.
2. Individual description for Attachments/Equipment and numeric option code for each state contract
option quoted, along with the retail cost, percentage discount, and discounted cost.
3. Total net state contract cost.
INTERNET HOME PAGE
The Contract resulting from this bid will become a public document. The State of Florida, State Purchasing is
using "My Florida.com" on the Internet World Wide Web (WWI) to distribute State Term Contracts and
product information to eligible users and other interested entities.
While not required at this time, each CONTRACT VENDOR is encouraged to develop and maintain a HOME
PAGE on the Internet WWW. The Home Page must be compatible with the most recent version of browser
software being used by State Purchasing. As of the writing of this solicitation, Netscape Navigator 4.4 is the
State Purchasing browser standard. State Purchasing intends to upgrade to new browser versions as they
become available and fully tested, at its discretion.
The Universal Resource Locator (URL) for the INTERNET HOME PAGE must be listed in the space
provided on the Ordering Instructions page of the bid.
ORDEF, ACKNOWLEDGEMENT DELIVERY AND LIQUIDATED DAMAGES
1. Order
A. Bidder shall state in space provided on each price sheet the approximate time required for
delivery after receipt of purchase order.
B. All vehicles ordered prior to manufacturer's close of production and in accordance with the
contract shall be supplied in the manufacturer's next model run of that class vehicle even if it
requires supplying a new model year at the original bid prices.
C. Contractor shall place order with manufacturer within 7 calendar days after receipt of purchase
order. Contractor shall assure that all orders are placed in full compliance with the
specifications and purchase order.
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D. Vehicles that are specified by the contract as a State of Florida Base Unit is the minimum
specification that can be ordered under the State of Florida Small Utility Vehicle, All Terrain
Vehicle and Motorcycle Contract.
IF A PURCHASER WANTS TO PURCHASE A VEHICLE THAT DOES NOT MEET THE
MINIMUM BASE REQUIREMENTS, THE PURCHASER MUST BE INFORMED, IN
WRITING, BEFORE THE ORDER IS ACCEPTED BY THE DEALER, THAT THE
VEHICLE DOES NOT MEET THE STATE CONTRACT REQUIREMENTS AND ALSO
THAT THE CONTRACTOR IS NOT OBLIGATED TO HONOR ANY OF THE STATE
CONTRACT PRICES OR CONDITIONS (See enclosed "Notice of Non -Contract Purchase"
form.)
FAILURE TO NOTIFY THE PURCHASER OF THE VEHICLE'S STATUS (CONTRACT
OR NON -CONTRACT) WILL INDICATE THAT THE VEHICLE WILL BE, AND WILL
FOREVER REMAIN, A CONTRACT UNIT FOR ANY AND ALL PURPOSES,
INCLUDING AUDITS BY THE STATE.
NOTE: THE ENCLOSED "NOTICE OF NON -CONTRACT PURCHASE FORM" IS THE
ONLY FORM ACCEPTABLE TO THE STATE AND MUST BE USED BY THE VENDOR.
E. The successful contractor shall not accept a purchase order for a vehicle purchased under the
State of Florida Small Utility Vehicle, All Terrain Vehicle and Motorcycle Contract unless it
includes the contract number, commodity number, all applicable contract option numbers and
the applicable prices. The purchase order must include separate prices for the base unit and
each specified option (see enclosed "Sample Purchaser Orders"). Purchase orders submitted
under any other form will be considered noncontract purchases and the stipulations of a non-
contract purchase will apply, INCLUDING THE REQUIRED NOTIFICATION OF THE
CUSTOMER.
2. Acknowledgment
A. The "Acknowledgment of Order" form (see enclosed form), must be mailed to the purchaser at
the address of the office issuing the purchase order, within 14 calendar days from the date the
contractor receives the purchase order.
FAILURE OF THE CONTRACTOR TO ACKNOWLEDGE A PURCHASER ORDER
WITHIN THE PRESCRIBED TIME MAY RESULT IN THE CONTRACTOR BEING
DECLARED IN DEFAULT.
B. Acknowledgment of receipt of an order shall constitute an agreement by the contractor to
deliver the vehicle(s) listed on the purchase order under the terms and conditions of this
contract. Failure of contractor to acknowledge receipt of a purchased order shall be considered
acceptance by default and the contractor will be held responsible for delivering the vehicle
requested.
13
92.. 915
3. Delivery
A. Contractor shall complete delivery to the agency within 14 calendar days after receipt of
equipment from the manufacturer.
B. Receipt of a vehicle is defined as acceptance of the unit(s) from a common carrier at the
contractors place of business or any third party's place of business.
C. All deliveries to the contractor shall be accomplished by transport. Delivery from the contractor
may be made for distances of less than 3 miles by driving the vehicle and must be supervised.
Driver must comply with manufacturer's break-in requirements and all applicable traffic laws
and ordinances.
D. In any event, all warranties will begin at time of delivery and acceptance by purchaser.
E. Contractor shall notify the agency personnel designated on the purchase order no less than 24
hours prior to delivery. Deliveries will be accepted only between 8:00 A.M. and 3:00 P.M. on
agency's normal work days. Transport deliveries must be unloaded and ready for inspection
prior to 3:00 P.M. Deliveries not complying with these requirements may be rejected and will
have to be re -delivered at contractor's expense.
F. All gasoline/diesel powered vehicles must contain no less than 114 tank of fuel as indicated by
fuel gauge at time of delivery.
4. Liquidated Damages
A. Should the contractor fail to comply with these requirements in Section 3 above, State
Purchasing may invoke liquidated damages of $30.00 per day, per unit, for each day beyond
the specified delivery requirements.
SPECIFICATION EXCEPTIONS OMISSION OR ERRORS
Specifications are based on the most current literature available. Bidder shall notify State Fleet Management,
in writing, no less than 12 days prior to bid opening, of any, change, omission, or error in the manufacturers
specifications which conflict with the bid specifications.
WARRANTY REPAIRS AND SERVICE
Failure by any manufacturer's authorized dealer or representative to render proper warranty service/
adjustments, including providing upon request a copy of the warranty work order to the purchaser, shall
subject that dealer or representative and the contractor to suspension from the State's approved vendor listing
until satisfactory evidence of correction is presented to State Purchasing. Payment will not be withheld
pending warranty repairs and adjustments.
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02- 215
All bidders must submit a complete list of delivery and authorized service centers or distributor locations in
the State of Florida by name, telephone number and address. This is the same list that is referred to in
"Authorized Dealers/Distributors and/or Service Locations". (Centers listed must provide trained
technicians).
ACCEPTANCE
IT IS THE PURCHASER'S RESPONSIBILITY TO THOROUGHLY INSPECT THE VEHICLE PRIOR TO
ACCEPTANCE. A COPY OF THE BID SPECIFICATIONS AND PURCHASE ORDER MUST BE
DELIVERED WITH THE VEHICLE. PURCHASERS ARE TO INSPECT THE VEHICLE AND
COMPARE BID SPECIFICATIONS PURCHASE ORDER AND MANUFACTURER'S INVOICE TO
ENSURE VEHICLE MEETS OR EXCEEDS THE REQUIREMENTS OF THE TECHNICAL BID
SPECIFICATIONS AND PURCHASE ORDER, PURCHASERS ARE TO ALSO INSPECT THE VEHICLE
FOR PHYSICAL DAMAGE. FAILURE OF THE PURCHASER TO DISCOVER AN ERROR IN THE
VEHICLE'S COMPONENTS WILL NOT RELIEVE THE BIDDER FROM CORRECTING THE ERROR
IN THE EVENT IT IS FOUND ANYTIME AFTER THE VEHICLE IS RECEIVED BY THE PURCHASER.
DELIVERY OF A VEHICLE TO A PURCHASER DOES NOT CONSTITUTE ACCEPTANCE FOR THE
PURPOSE OF PAYMENT. FINAL ACCEPTANCE AND AUTHORIZATION OF PAYMENT SHALL BE
GIVEN ONLY AFTER A THOROUGH INSPECTION INDICATES THAT THE VEHICLE MEETS
CONTRACT SPECIFICATIONS AND REQUIREMENTS LISTED BELOW DOCUMENTS I -10).
SHOULD THE DELIVERED VEHICLE DIFFER IN ANY RESPECT FROM SPECIFICATIONS
PAYMENT WILL BE WITHHELD UNTIL SUCH TIME AS THE CONTRACTOR COMPLETES
NECESSARY CORRECTIVE ACTION.
State Purchasing shall be notified of the deviation in writing within 10 calendar days and the provisions of the
delivery paragraph shall prevail. If the proposed corrective action is not acceptable to the receiving agency,
State Purchasing may authorize the recipient to refuse final acceptance of the vehicle, in which case the
vehicle shall remain the property of the contractor and the State shall not be liable for payment for any portion
thereof.
Units shall be delivered with each of the following documents completed/included:
1. Copy of Manufacturer's Invoice(s) (prices may be deleted) for each unit and option in the
shipment.
2. Copy of Pre -Delivery Service Report.
3. Copy of Warranty Certifications.
4. Operator's Manual.
5. Copy of Purchaser's Purchase Order.
6. Copy of the Applicable Equipment Specification and SRUV-1, Special Requirements All
Utility Vehicles.
7. Manufacturer's Certificate of Origin, if applicable.
8. Sales Tax Exemption Form, if applicable.
9. Temporary Tag and 20 day Extension Tag, for street legal vehicles only.
10. DHSVM 82040, Application for Certificate of Title and/or Vehicle Registration (for signature
of authorized representative of the State of Florida), for street legal vehicles only.
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REFUSED.
PRICE LISTS
0
On any contract where pricing is based on a Manufacturer's or Dealer's published price list (net or
discounted), the price list must be provided by the BIDDER as part of the bid package in hard copy, and on a
3.5 inch diskette as a Word For Windows file. Any subsequent revisions shall be submitted in the same
format to State Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to
implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs only
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only no landscape
• No Tables
• No Headers or Footers
• No Excel Files
State Purchasing, at its discretion, may allow the CONTRACT HOLDER to configure its own PRICE LIST of
eligible offerings and to post the prices on the CONTRACT HOLDERS Internet Home Page. However, all
initial pricing and any subsequent price changes must be reviewed and approved by State Purchasing Contract
Administrator before they can be posted to the CONTRACT HOLDER Internet Home Page.
Failure to submit the information required in this section will be grounds for disqualification of your bid
and/or removal from any resulting contract.
INADEQUATE SERVICE
When a vehicle requires service or adjustments upon delivery the contractor shall either remedy the defect or
be responsible for reimbursing the manufacturers local authorized dealer or others to remedy the defect. Such
service or adjustments shall be initiated by the contractor within 48 hours (not including weekends and
holidays) after notification by the purchaser. Delivery will not be considered complete until all service and/or
adjustments are satisfactory and the vehicle is re -delivered. The provisions of the delivery paragraph shall
remain in effect until the re -delivery is accomplished. The cost of any transportation required shall be the
responsibility of the contractor until the vehicle is satisfactorily accepted by the purchaser.
NEW BIDDERS INCLUDING SMALL BUSINESSES AND MINORITY OWNED BUSINESSES
The State of Florida is very interested in any and all businesses including small businesses and minority
businesses bidding on this and other contracts.
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Due to the size of this contract, there are several points that a new bidder should consider when bidding this
contract. The prospective bidder is encouraged to read the terms and conditions of the contract very carefully
before bidding. T
Some of the points to consider are as follows:
1. You do not have to bid every specification offered in the contract.
2. You may bid as little as one specification.
It is possible for some specifications to have orders of more than twelve units placed at one time, with
delivery to one purchaser. Be certain that the business has the financial and physical capabilities
(personnel, storage space, shop facilities, delivery capabilities, etc.) to fulfill the terms of the contract
with an order this large.
4. If you are a first time bidder, and especially if you are a small business, it may be in your best interests
to bid only one or two specifications. This would help limit the demands on the businesses financial
and physical resources and would also enable the business to gain experience with the state contract so
that an informed decision could be made regarding the degree of participation the business is capable
of handling or desires.
ADDRESS/PHONE NUMBER
Department of Management Services
State Fleet Management
4050 Esplanade Way, Building 4040, Suite 360
Tallahassee, Florida 32399-0950
850-488-8367/850-488-4290
FAX 850-922-6194
VISA ACCEPTANCE
The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors may
receive payment from state agencies by the purchasing card in the same manner as other Visa purchases. Visa
acceptance is mandatory but is not the exclusive method of payment. Please indicate your ability to
accept Visa in the space provided on the Ordering Instruction sheet of the bid.
INSURANCE WORKERS' COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Workers' Compensation Insurance for
all of his employees connected with the work of this project and, in case any work is sublet, the contractor shall
,require the subcontractor similarly to provide Workers' Compensation insurance for all of the latter's employees
unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply
fully with the Florida Workers' Compensation law. In case any class of employees engaged in hazardous work
under this contract at the site of the project is not protected under the Workmen's Compensation statute, the
Contractor shall provide, and cause each sub -contractor to provide, adequate insurance, satisfactory to the
Purchaser, for the protection of his employees not otherwise protected.
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EVALUATION/AWARD
Evaluation and awards shall be made for a State of Florida Base Unit with Options_ for each specification by
manufacturer's brand. If the manufacturer's brand is bid by more than one bidder, only the lowest bid shall be
considered for an award. To be eligible for award, bidder must bid a price, percentage discount for a State of
Florida Base Unit and a percentage discount for Attachments/Equipment.
Options that may be used in the pricing evaluation will be called Price Evaluation Options. A list of these
options will be available at the time of the bid opening.
Percentage discounts for all Base Units and Attachments/E ui ment must be firm for the duration of the
contract. All prices shall be guaranteed for a minimum of 180 days from the date of award.
The actual award will be based upon the lowest total price bid by a qualified bidder, per specification, per
manufacturer, for a State of Florida Base Unit and a number of Price Evaluation Options.
The bidder shall have an existing Authorized Manufacturer's Service Center/Distributor location in the State
of Florida at the time of the bid opening.
FAILURE TO HAVE AN EXISTING AUTHORIZED MANUFACTURER'S SERVICE CENTER/
DISTRIBUTION LOCATION WITHIN THE STATE OF FLORIDA WILL DISQUALIFY THE BID.
FAILURE TO BID A PRICE EVALUATION OPTION OR PROVIDE PERCENTAGE DISCOUNTS FOR
STATE OF FLORIDA BASE UNIT AND ATTACHMENTS/EQUIPMENT WILL RESULT IN THE BID
FOR THAT SPECIFICATION BEING DISQUALIFIED.
In the best interest of the state, the state reserves the right to award bids for non price evaluation options that
include irregularities.
For each specification (commodity), the bidder shall bid the following:
I. Discounted retail price for all Base Units.
2. Fixed percentage discount from current published retail price for all Base Units.
3. Fixed percentage discount from current published retail prices for optional Attachments/Equipment.
Bidders may offer fixed discounts for Additional Unspecified Small Utility Vehicles, All Terrain Vehicles and
Motorcycles that fall within the allowable range of the specification bid. For example, the 070-880-600, All
Terrain Vehicle, Four -Wheel, Gasoline, 4x4, bidder may offer additional All Terrain Vehicles and optional
Attachments/Equipment for units in the 4x4 class.
NOTE: "Racing" or "Competition" type vehicles are not acceptable.
Bidder shall supply with his bid a printed, current retail price list of all State of Florida Base Unit models bid,
and for all Manufacturer's Standard Base Unit models offered and optional Attachments/Equipment bid or
offered. If available, this list is also to be provided on a 3.5 inch disk in Microsoft Word for Windows.
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The Bureau of Motor Vehicles and Watercraft and State Purchasing, at their sole discretion, may include in
the contract additional Manufacturer's Standard Base Units offered by the awarded bidders of each
specification.
State Purchasing reserves the right to make awards as outlined in the Award paragraph, General Conditions, if
it is determined to be in the best interest of the State.
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a � •
NOTICE OF NON CONTRACT PURCHASE
The purchaser
of the vehicle listed on purchase order number
dated is hereby notified of the following facts concerning purchase:
A. The vehicle purchased is hereby declared to be a NON -CONTRACT UNIT and does not meet the
minimum requirements for a State of Florida Base Unit, as defined by the State of Florida Small Utility
Vehicles, All Terrain Vehicles and Motorcycle Contract.
B. This vehicle will remain a noncontract unit for any and all purposes, including audits by the State.
C. The customer is therefore not entitled to any price concession, or any other consideration given to
purchasers of vehicles under the State contract, except at the dealer's pleasure.
DEALER:
BY: DATE:
SIGNATURE:
CUSTOMER:
BY: DATE:
SIGNATURE:
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ACKNOWLEDGEMENT OF ORDER
STATE OF FLORIDA SMALL UTILITY VEHICLE ALL TERRAIN- VEHICLE
AND MOTORCYCLE CONTRACT
PURCHASING AGENCY:
CONTACT PERSON:
ADDRESS:
CITY: STATE: ZIP:
Your purchase order number was received on In accordance
P.O. No. Received Date
with State of Florida Contract Number 070-840-01-1, the order was placed with the manufacturer on
and assigned production number . We anticipate delivery to your
Order Date Production/Serial No.
agency on or about
Delivery Date
Please reference your purchase order number or the production number if an inquiry should become necessary.
Contractors request that purchaser(s) refrain from inquiries about delivery unless the anticipated delivery has
been exceeded.
CONTRACTOR NAME:
ADDRESS:
CITY:
Signature:
Comments:
21
STATE: ZIP:
Date:
02- 215
BASIC INFORMATION REQUIRED ON A PURCHASE ORDER
When filling out a purchase order for a vehicle that is to be purchased under a State of Florida contract, there
are certain items of information that must be on the purchase order, or enclosed with the purchase order, so as
to minimize the possibility of errors on the order.
This information includes, but is not limited to, the following:
Date of order
Purchase order number
Originator or purchase order
Number of units ordered on the purchase order
Delivery date required
State contract number
State contract commodity code of equipment ordered, along with discounted base price
Individual listing of each option ordered under the State Contract, along with discounted option price
Individual listing of each norrspecified attachments/equipment ordered, along with the percentage discount
and price
Total net cost of vehicle(s)
Inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will
assist in any audit of the purchase orders, or equipment, that may be deemed necessary in the future.
22
02- 215
TOTAL COST $5,010.00
NOTE:
THIS VEHICLE IS TO CONFORM TO ALL OF THE PROVISIONS OF THE STATE OF FLORIDA
SMALL UTILITY VEHICLE, ALL TERRAIN VEHICLE AND MOTORCYCLE CONTRACT NUMBER
070-840-01-1, UNLESS OTHERWISE SPECIFIED BY THE PURCHASER.
AUTHORIZED SIGNATURE: DATE: JAN. 20, 2001
NAME: THOMAS C. HART TITLE: MANAGER OF PURCHASING
23
02" 915
SAMPLE PURCHASE ORDER
CITY OF ANYTOWN
1234 SAND ROAD
ANYTOWN, FLORIDA 34567
TELEPHONE: (904) 345-6789
DATE:
ORIGINATOR PURCHASE ORDER NO.
JAN. 19, 2001
J.P. SMITH F-12345
RETAIL
DISCOUNT
COMMODITY PRICE PERCENTAGE
PRICE
TOTAL
QUANTITY
CODE DESCRIPTION EACH DISCOUNT
EACH
PRICE
2 EA.
070-880-400 ALL- TERRAIN 4,000.00 40%
2,400.00
4,800.00
VEHICLE,
FOUR-WHEEL,
GASOLINE, 4X4
NON-SPECIFIED ATTACHMENTSIEQUIPMENT
2 EA.
FRONT AND 75.00 30%
52.50
105.00
REAR
MUDGUARDS
2 EA.
FITTED COVER 75.00 30%
52.50
105.00
FOR VEHICLE
DRIVE
TOTAL COST $5,010.00
NOTE:
THIS VEHICLE IS TO CONFORM TO ALL OF THE PROVISIONS OF THE STATE OF FLORIDA
SMALL UTILITY VEHICLE, ALL TERRAIN VEHICLE AND MOTORCYCLE CONTRACT NUMBER
070-840-01-1, UNLESS OTHERWISE SPECIFIED BY THE PURCHASER.
AUTHORIZED SIGNATURE: DATE: JAN. 20, 2001
NAME: THOMAS C. HART TITLE: MANAGER OF PURCHASING
23
02" 915
SAMPLE PRICE CONFIRMATION SHEET
CONTRACTOR: The Cycle Co. PURCHASER: The City of AWown
own
COMMODITY CODE: 070-880-400
PERCENTAGE DISCOUNT OFF THE CURRENT PUBLISHED RETAIL PRICE FOR BASE UNIT:
40 %
DATE OF CURRENT PUBLISHED RETAIL PRICE BOOK: January 6, 2001
PERCENTAGE DISCOUNT OFF THE CURRENT PUBLISHED RETAIL PRICE FOR ATTACHMENTS/
EQUIPMENT:
30 %
DATE OF CURRENT PUBLISHED RETAIL PRICE BOOK: Januar+ b, 2001
COMMODITY
QUANTITY CODE
2 EA. 070-880-400
2 EA.
2 EA.
AUTHORIZED SIGNATURE:
RETAIL
PRICE PERCENTAGE
DESCRIPTION EACH DISCOUNT
ALL -TERRAIN 4,000.00 40%
VEHICLE,
FOUR-WHEEL,
GASOLINE, 4X4
FRONT AND 75.00 30%
REAR
MUDGUARDS
FITTED COVER 75.00 30%
FOR VEHICLE
DRIVE
TOTAL NET COST $5,010.00
24
DISCOUNT
PRICE TOTAL
EACH PRICE
2,400.00 4,800.00
52.50 105.00
52.50 105.00
DATE: March 9 2001
02- 215
A. INSTRUCTIONS:
•
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES
STATE FLEET MANAGEMENT
BUREAU OF MOTOR VEHICLES AND WATERCRAFT
SPECIFICATION COMMENT FORM
DATE:
THIS FORM PROVIDES A METHOD BY WHICH THE USERS OF EQUIPMENT PURCHASED UNDER
SPECIFICATIONS DEVELOPED BY THE DEPARTMENT OF MANAGEMENT SERVICES MAY HELP
ENSURE THAT THE EQUIPMENT MEETS USER NEEDS AND AID IN THE FURTHER
DEVELOPMENT AND REFINEMENT OF THESE SPECIFICATIONS. Complete the information below
describing the suggested changes to the referred specification and the benefits to be derived from those
modifications. Any suggested change may be submitted as it applies to better meeting user needs, safety,
maintenance, performance, serviceability, cost, durability, or areas that affect purchasing or warranties.
Mail directly to: Department of Management Services
State Fleet Management
Bureau of Motor Vehicles and Watercraft
4050 Esplanade Way, Building 4040, Suite 360
Tallahassee, Florida 32399-0950
FAX: 850-922-6194
B. DESCRIPTION:
COMMODITY CODE NO.:
DESCRIPTION:
If these comments apply to a particular manufacturer's product complete the following information:
Manufacturer:
Model:
C. RECOMMENDATIONS/COMMENTS:
Year:
List any recommendations or comments that apply to the specification for the equipment Iisted above.
D. USER NEED/BENEFITSIJUSTIFICATION:
E. CONTACT:
Name:
City:
Title:
Mailing Address:
State: Zip: Phone No.: SUNCOM:
25
02- 215
SRUV=1
SPECIAL REQUIREMENTS ALL SMALL UTILITY VEHICLES, ALL TERRAIWVEHICLES AND
MOTORCYCLES
THE REQUIREMENTS SPECIFIED HEREIN APPLY TO ALL SMALL UTILITY VEHICLES, ALL
TERRAIN VEHICLES AND MOTORCYCLES PURCHASED UNDER THE TERMS AND CONDITIONS
OF THIS CONTRACT. THIS SPECIFICATION IS NOT COMPLETE WITHOUT THE SPECIFIC
REQUIREMENTS DESCRIBED IN THE DETAILED SPECIFICATIONS FOR THE PARTICULAR
VEHICLE TO BE PURCHASED.
IN THE EVENT OF A CONFLICT BETWEEN THE SPECIFIC QUANTITATIVE REQUIREMENTS OF
THE BASE NON -OPTIONAL PORTION OF THE DETAILED SPECIFICATIONS AND WHAT IS
AVAILABLE FROM THE MANUFACTURER FOR THE MODELS LISTED IN THE HEADING OF THE
DETAILED SPECIFICATION, THE MODEL LISTED IN THE HEADING OF THE DETAILED
SPECIFICATION SHALL TAKE PRECEDENCE.
IN THE EVENT THERE IS A CONFLICT BETWEEN THE REQUIREMENTS OF THIS SPECIFICATION
AND THOSE OF THE ENCLOSED DETAILED SPECIFICATIONS, THE REQUIREMENTS AS STATED
IN THE DETAILED SPECIFICATIONS FOR THE EQUIPMENT TO BE PURCHASED SHALL APPLY.
CONDITIONS
1. Bidders not supplying one of the representative models listed in the heading of the detailed
specifications must submit, with their bid, manufacturer's literature and/or information to clearly
substantiate that the vehicle bid meets or exceeds the requirements of these specifications. BIDDERS
T 'r^'r CIT TT1n7 Xt T^ �% Tr
THEIR BID REJECTED. State Fleet Management hereby reserves the right to consider
manufacturer's literature that is in possession of the State, if the literature or information supersedes
the manufacturer's literature or information submitted by the bidder.
SOURCE OTHER THAN THE MANUFACTURER OF THE BASIC UNIT.
2. All equipment, options and features provided must be designed, constructed, and installed to be fully
suitable for their intended use and service. All components must be new.
3. In addition to equipment specified by this specification and by the applicable detailed specifications,
equipment shall be equipped with all standard equipment as specified by the manufacturer for this
model. The bidder shall not remove any standard equipment from any equipment supplied under this
contract.
4. The successful bidder shall be responsible for delivering equipment that is properly serviced, clean,
and in first class operating condition. Pre -delivery service, at a minimum, shall include the following:
(a) Complete lubrication of operating chassis, engine, and mechanisms with recommended grades
of lubricants.
26
02- 215
(b) Check all fluid levels to assure proper fill.
(c) Adjustment of engine to proper operating condition.
(d) Inflate tires to proper pressure.
(e) Check to assure proper operation of all accessories, gauges, lights, and mechanical and
hydraulic features.
(f) Cleaning of equipment, if necessary, and removal of all unnecessary tags, stickers, papers, etc,
5. One manufacturer's operator manual, and (if not included in operator manual) one each lubrication
instructions and maintenance instructions to be delivered with each unit.
6. Unit to be completely assembled (unless otherwise noted in this specification), including options and
attachments and shall have been thoroughly tested and be ready for operation upon delivery.
7. All dealer installed accessories shall be installed according to manufacturer's specifications. All such
accessories must be manufactured by a recognized manufacturer of the product provided, unless the
accessory is not available from a recognized manufacturer.
8. The manufacturer's warranty coverage must be identical to the warranty normally provided for
vehicles sold to the state and municipalities. A copy of the warranty must be delivered with each
vehicle.
FACTORY INSTALLED AND AFTERMARKET COMPONENTS
All components of the vehicle bid, including options, shall be installed by the vehicle manufacturer, except for
the following reasons:
1. If it is specified as a dealer installed option or component by the technical specifications.
2. If factory parts and components are not installed by the manufacturer and are required or authorized by
the manufacturer to be dealer installed.
in the event any component(s) is found to be missing from the equipment, or is found to be incorrect or a non -
approved component(s), before or after the unit has been accepted by the customer, the contractor may be
required to do one of the following:
(a) Replace the vehicle with a vehicle that meets the specifications.
(b) Either install/replace the missing/incorrect component(s).
(c) Refund the published retail price of the missing/incorrect component(s) to the customer.
IN THE EVENT OF NON -SPECIFICATION, OR MISSING COMPONENTS, THE CUSTOMER SHALL
DECIDE WHICH COURSE OF ACTION BEST FITS HIS NEEDS.
It is the contractor's responsibility to insure that the equipment ordered by the customer is fully compatible
with all ordered options and that the equipment will comply with all applicable manufacturer and industry
standards. The contractor's acceptance of a customer's order will indicate that the contractor agrees to deliver
a vehicle that will be fully compatible with all of its options. Any changes after the delivery of the vehicle
that are required to bring a unit into compliance with its various options due to an incorrect order will be
accomplished at the contractor's expense.
27
02- 215
FEDERAL AND STATE STANDARDS
It is the intent that all specifications are in full and complete compliance with all Federal and State of Florida
laws and regulations that apply to the type and class of vehicle being provided. This includes, but is not
limited to, Federal Motor Vehicle Safety Standards (FMVSS), OSHA and EPA Standards, and Florida
requirements for external noise control that apply to the type and class vehicles being provided. If an apparent
conflict exists, the bidder must contact State Fleet Management immediately. In addition, any Federal and
State legislation which should become effective regarding equipment safety shall immediately become a part
of this contract. Contractor shall have the option to meet or exceed any such safety standard or cancel his
portion of the contract by providing 30 days written notice to State Purchasing.
APPROVED EQUIVALENTS
The term, "Approved Equivalent" indicates a model or component that is equivalent to a manufacturers model
listed in the detailed specification, or a manufacturer's component, or a specifically indicated aftermarket
component.
VEHICLE TITLE AND REGISTRATION Street Legal Vehicles
All street legal vehicles delivered under this contract shall be titled and registered by the contractor (dealer) in
accordance with Florida Statutes Chapters 319 and 320. Contractor shall send any unnecessary form(s), that
must be signed by an authorized representative of the State of Florida, with the vehicle upon delivery.
Contractor shall obtain necessary signature(s) and complete the titling and registration process for the
purchaser. Cortractor shall include all fees (title application, plate transfer, administrative, etc,) in the base
price for each vehicle.
NOTE: Effective January 1, 1991, the fee for title application is $29.25, the fee for a state plate transfer
is $4.60, and there is no registration fee for state or political subdivision owned vehicles.
Bidders are encouraged to verify these fees prior to submitting their bid. Should a purchaser
elect to obtain a new plate in lieu of transferring their old plate of if the vehicle is an addition to
their fleet, the purchase order should include an additional amount to cover the cost of a new
plate. Contractor will not be required to obtain new plates for the purchaser, unless there is
notation on the purchase order and the additional fee is included.
Contractor may obtain special plates such as "State", "County", or "City" from most county tax
offices, but agency plates such as "DOT", "DC", "DNR", etc. must be obtained from the
Department of Highway Safety and Motor Vehicles, Division of Motor Vehicles, in
Tallahassee, Florida.
Purchaser requesting a new plate must state on their purchase order what type of plate is required and a
person's name, title and phone number to contact if there are any questions.
28
02_, 215
y
NOTE: The State of Florida is self- insured, therefore, a "Proof of Insurance" form is not required.
(Refer to F.S. Chapter 284.30, Part II.) Questions concerning the lack -of a "Proof of Insurance
Certificate" when applying for a license plate may be answered by calling 850-488-4127.
PRE -DELIVERY SERVICES
Bidder's attention is directed to the pre -delivery service requirements as detailed in "Special Requirements All
Utility Vehicles". To assure proper pre -delivery service, the contractor shall provide, at time of delivery, a
completed copy of the manufacturer's standard retail sale pre -delivery inspection form.
DELIVERIES WITHOUT THE COMPLETED PRE -DELIVERY INSPECTION FORM WILL BE
REJECTED.
NOTES:
1. A State of Florida Base Unit may not be equipped exactly the same as a Manufacturer's Standard Base
Unit. It is the bidder's responsibility by the customer, to confirm that the vehicle, as ordered is
equipped as required by the state specifications.
The State of Florida Base Unit requirements (Sections 10 through 90 of the detail specifications) are
minimums. The State will accept vehicles that meets or exceed the minimum requirements. (Vehicles
bid as a State of Florida Base Unit that fail to meet the minimum applicable requirements will not be
accepted.) This requirement does not apply to additional Manufacturer's Standard Base Units offered.
2. SPECIFICATION PROBLEMS QUESTIONS, OR COMMENTS:
Problems regarding these specifications must be submitted by FAX, a minimum of 12 days prior to
the bid opening. Any questions or comments may be submitted in writing or by fax, up to the day
prior to the bid opening..
Problems, questions, or comments must be directed to: Florida Department of Management Services,
ATTN: Joe Ferguson, State Fleet Management, 4050 Esplanade Way, Bldg. 4040, Suite 360,
Tallahassee, Florida 32399-0950.
Phone: 850-488-5176
FAX: 850-922-6194
29
02- 215
070-840-500 UTILITY VEHICLE, OFF-ROAD, THREE WHEEL, GASOLINE, 2000 LBS. PAYLOAD
(ADDED 01 APR 01)
NOTE: This detailed specification is not complete unless it is used in conjunction with Specification Number
SRUV 1, special Requirements All Utility Vehicles.
INTENDED USE
USED PRIMARILY FOR GROUNDS MAINTENANCE APPLICATIONS. THIS VEHICLE CAN ALSO
TRANSPORT UP TO TWO OCCUPANTS.
10. ENGINE:
A. Minimum two cylinder, 4 cycle, air cooled gasoline engine. Minimum 18 HP.
B. Manufacturer's standard exhaust system.
C. Electric starter on engine, minimum 12 -volt.
D. Manufacturer's standard charging system and battery.
20. TRANSMISSION: Manufacturer's standard type transmission with forward and reverse gear(s).
30. AXLES & SUSPENSION: Manufacturer's standard front and rear suspension.
40. PERFORMANCE ITEMS:
A. Travel speed, 18 mph, minimum.
B. Hourmeter (may be installed by the dealer, if not available as factory installed).
50. COMFORT ITEMS: Seat to be foam padded with backrest.
60. SAFETY ITEMS:
A. Electric horn.
B. Service brakes, heavy-duty hydraulic internal expanding or disc/caliper type.
C. Parking brake, standard configuration.
D. SMV (Slow Moving Vehicle) emblem mounted on rear (may be installed by the dealer, if not
available as factory installed).
E. Vehicle to have two (2) headlights; stop/taillight(s).
F. Front bumper (may be installed by the dealer, if not available as factory installed).
70. TIRES & WHEELS: Manufacturer's standard tires and wheels.
80. FRAME, CAB, CHASSIS:
A. "Pickup" type body with a volume capacity of 11.50 cu. ft., minimum.
B. Total payload 2000 lbs., minimum, includes operator, passenger and cargo.
C. Seating for two (2) occupants, minimum.
D. Manufacturer's standard paint and color.
57
nor- 215
90. CONDITIONS:
A. At a minimum the manufacturer's standard warranty for state and municipalities shall be
provided. A copy of the warranty shall be provided with the bid.
B. Any and all non-specified features or components required necessary in order to provide a
complete unit shall be provided by the vendor.
C. See Special Requirements All Utility Vehicles (SRUV-1).
58
02- 215
070-840-500 MAKE: CUSHMAN CLASSIC TURF TRUCKSTER
DISCOUNTED
*DISCOUNT BID PRICE
BIDDER MODEL F.O.B. CONTRACTOR BASE UNIT
GOLF VENTURES, INC 898546C 0 $10,252.40 (5)
1. Percentage discount off current published retail prices for a State of Florida Base Unit. (The
percentage discount is applied to the manufacturer's current published retail prices to determine the
discounted price of the State of Florida Base Unit. This percentage discount must be the
same/percentage discount as was used to determine the discounted bid price for the State of Florida
Base Unit shown above.)
5% Discount State of Florida Base Unit" **Date of current published retail price book: 1129/01
2. Percentage discount off current published retail prices for Attachments/Equipment. (The percentage
discount is applied to the manufacturer's current published retail prices for additional Attachments/
Equipment for the State of Florida Base Unit.)
5% Discount Attachment/Equipment **Date of current published retail price book: 1/29/01
On the following page(s) titled "Additional Models", list other models of off-road, three wheel, gasoline/diesel
powered, utility vehicles that can be provided for the same or greater percentage discounts off the current
published retail prices as listed above for the State of Florida Base Unit and Attachments/Equipment. Provide
descriptive literature on all other models offered.
*Discount for pick up by ordering agency at contractor's place of business.
**NOTE: ALL DATES MUST BE FOR THE CURRENT PUBLISHED RETAIL PRICE BOOK.
Approximate delivery time required after receipt of order: 45 DAYS ARO
59
02- 215
ORDERING INSTRUCTIONS
0
(ADDED 01 APR 01) _
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: 133488925-001
VENDOR: CLUB CAR, INC. (A_)
STREET ADDRESS OR P.O. BOX: PO BOX 204658
CITY, STATE, ZIP: AUGUSTA, GA 30917-4658
TELEPHONE: 706-228-7161
TOLL FREE NO.: 800-227-0739, EXT 7161 -
ORDERING FAX NO.: 706-869-0725
REMIT ADDRESS: PO BOX 75659
CITY, STATE, ZIP: CHARLOTTE, -NC 28275-5659
X WILL ACCEPT THE VISA CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: SANDRA WALKER, SALES ASSISTANT
ADDRESS: PO BOX 204658
CITY, STATE, ZIP: AUGUSTA, GA 30917_4658
TELEPHONE: .706-228-7161
TOLL FREE NO.: 800-227-0739 EXT 7161
URL HOME PAGE ADDRESS:
ELECTRONIC MAIL ADDRESS: sandrawalker@clubcar.cem
117
02- 215
ORDERING INSTRUCTIONS
(ADDED 01 APR 01)
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: 05-0315468-003
VENDOR: E -Z -GO TEXTRON A
STREET ADDRESS OR P.O. BOX: PO BOX 388
CITY, STATE, ZIP: AUGUSTA GA 30903-0388
TELEPHONE: 706-798-4311
TOLL FREE NO.: 1-800-241-5855
ORDERING FAX NO.: 706-792-5728
REMIT ADDRESS: PO BOX 388
CITY, STATE, ZIP: AUGUSTA, GA 30903-0388
WILL ACCEPT THE VISA CARD
WILL NOT ACCEPT THE VISA CARD
0
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: JIM SIMMONS, SOUTHEST REGIONAL MANAGER SPECIALTY
VEHICLES
ADDRESS: PO BOX 388
CITY, STATE, ZIP:._AUGUSTA, GA 30903-0388
TELEPHONE: 706-798-4311
TOLL FREE NO.: 1-800-241-5855
URL HOME PAGE ADDRESS:
ELECTRONIC MAIL ADDRESS:
118
02- 215
ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F59-3489575-001
VENDOR: GOLF VENTURES, INC. (C
STREET ADDRESS OR P. O. BOX: 2101 E. EDGEWOOD DRIVE
CITY, STATE, ZIP: LAKELAND, FL 33803_3603
TELEPHONE: 941-665-5800
TOLL FREE NO.: 800-330-8874
ORDERING FAX NO.: 941-667-0888
REMIT ADDRESS: 2101 E. EDGEWOOD DRIVE
CITY, STATE, ZIP: LAKELAND, FL 33803
PRODUCT INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: WAYNE PIXLEY, INDUSTRIAL SALES MANAGER
ADDRESS: 2101 E. EDGEWOOD DRIVE
CITY, STATE, ZIP: LAKELAND FL 33803-3603
TELEPHONE: 941-665-5800
TOLL FREE NO.: 800-330-8874
URL HOME PAGE ADDRESS: www. Golf-venture.com
ELECTRONIC MAIL ADDRESS: wayner197(a)worldnet.att.nef
119
02- 215
•
ORDERING INSTRUCTIONS
(ADDED 01 APR 01 )
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: 593183520-001
VENDOR: G.W.P., INC. (B)
STREET ADDRESS OR P.O. BOX: 6753 GARDEN RD., SUITE 109
CITY, STATE, ZIP: RIVIERA BEACH FLORIDA 33404
TELEPHONE: .561-845-5525
TOLL FREE NO.: 800-327-8745
ORDERING FAX NO.: 561-845-5374
REMIT ADDRESS: 6753 GARDEN RD., SUITE 109
CITY, STATE, ZIP: RIVIERA BEACH FLORIDA 33404
X WILL ACCEPT THE VISA CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: TODD J. OLSON VICE PRESIDENT
ADDRESS: 6753 GARDEN RD., SUITE 109
CITY, STATE, ZIP _RIVIERA BEACH, FLORIDA 33404
TELEPHONE: 561-845-5525
TOLL FREENO.: 800-327-8745
URL HOME PAGE ADDRESS:
ELECTRONIC MAIL ADDRESS: Iliz(c,)aol.com
120
02-- 215
o
ORDERING INSTRUCTIONS
(ADDED 01 APR 01)
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F-592791431-001
VENDOR: HARLEY DAVIDSON OF SEMINOLE (A)
STREET ADDRESS OR P.O. BOX: 8155 S. HWY 17-92
CITY, STATE, ZIP: FERN PARK FLORIDA 32730
TELEPHONE: 407-831-7888
TOLL FREE NO.:
ORDERING FAX NO.: 407-831-4297
REMIT ADDRESS: 8155 S HWY 17-92
CITY, STATE, ZIP: FERN PARK FLORIDA 32730
X WILL NOT ACCEPT THE VISA CARD
•
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: GLENN ROGERS DIR. POLICE AND FLEET SALES
ADDRESS: 8155 S. HWY 17-92
CITY, STATE, ZIP: FERN PARK FLORIDA 32730
TELEPHONE: 407-831-7888
TOLL FREE NO.:
URL HOME PAGE ADDRESS: hd-fl-com
ELECTRONIC MAIL ADDRESS:
121
02- 215
ORDERING INSTRUCTIONS
(ADDED 01 APR 01)
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: 36-2382580-003
VENDOR: JOHN DEERE CO. (A)
STREET ADDRESS OR P.O. BOX: 4401 BLAND ROAD
CITY, STATE, ZIP: RALEIGH, NC 27609
TELEPHONE: 919-431-2222
TOLLFREE NO.: 800-358-5010
ORDERING FAX NO.: 919-431-2485
REMIT ADDRESS: PO BOX 360737
CITY, STATE, ZIP: PITTSBURGH, PA 15251-6737
X WILL NOT ACCEPT THE VISA CARD
�j
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: CHAD ARMSTRONG, CONTRACT ADMINISTRATOR, GONFT.
SALES _
ADDRESS: 4401 BLAND ROAD
CITY, STATE, ZIP:. RALEIGH, NC 27609
TELEPHONE: 919-431-2222
TOLL FREE NO.: 800-358-5010
URL HOME PAGE ADDRESS: www.deere.com
ELECTRONIC MAIL ADDRESS: annstrongehask@johndeere.com
122
02- 215
ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F59-1608007-001
VENDOR: PALMETTO MOTORSPORTS B
STREET ADDRESS OR P. O. BOX: 6400 W. 20TH AVE.
CITY, STATE, ZIP: HIALEAH, FL 33016
TELEPHONE: 305-557-1311
TOLL FREE NO.: 1-888-565-2555
ORDERING FAX NO.: 305-556-8776
REMIT ADDRESS: 6400 W. 20TH AVE.
CITY, STATE, ZIP: HIALEAH FL 33016
PRODUCT INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: WILLIAM ANDERSON, V.P.
ADDRESS: 6400 W. 20TH AVE.
CITY, STATE, ZIP: HIALEAH, FL 33016
TELEPHONE: 305-557-1311
TOLL FREE NO.: 1-888-565-2555
URI. HOME PAGE ADDRESS: www. palmettomotoarsports_. com
ELECTRONIC MAIL ADDRESS: pkcycles@aol . com
123
02- 215
ORDERING INSTRUCTIONS
�j
(ADDED 01 APR 01)
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F593464254-001
VENDOR: POLARIS POWERSPORTS OF THE NATURE COAST INC. B
STREET ADDRESS OR P.O. BOX: 7763 W. GULF -TO -LAKE HWY
CITY, STATE, ZIP: CRYSTAL -RIVER, FLORIDA 34429
TELEPHONE: 352-795-7996
TOLL FREE NO.:
ORDERING FAX NO.: 352-795-4711
REMIT ADDRESS: 7763 W GULF -TO -LAKE HWY
CITY, STATE, ZIP: CRYSTAL RIVER, FLORIDA 34429
X WILL ACCEPT THE VISA CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: LARS ERIC LANGLO-PRESIDENT
ADDRESS: 7763 W. GULF -TO -LAKE HWY
CITY, STATE, ZIP: CRYSTAL RIVER FLORIDA 34429
TELEPHONE: 352-795-7996
TOLL FREE NO.:
URL HOME PAGE ADDRESS: www.polari§RowersRorts.com
ELECTRONIC MAIL ADDRESS: larseric xtalwino.net
124
02- 215
ORDERING INSTRUCTIONS
(ADDED 01 APR 01)
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: 593025301-001
VENDOR: WEED SYSTEMS EQUIPMENT, INC. B
STREET ADDRESS OR P.O. BOX: 260 COMMERCIAL CIRCLE
CITY, STATE, ZIP: KEYSTONE HEIGHTS FLORIDA 32656
TELEPHONE: 352-473-0404
TOLL FREE NO.: 500-881-0405
ORDERING FAX NO.: 352-473-0406
REMIT ADDRESS: 260 COMMERCIAL CIRCLE
CITY, STATE, ZIP: KEYSTONE HEIGHTS FLORIDA 32656
X WILL ACCEPT THE VISA CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: TY PAULK PRESIDENT
ADDRESS: 260 COMMERCIAL CIRCLE
CITY, STATE, ZIP: KEYSTONE HEIGHTS. FLORIDA 32656
TELEPHONE: 352-473-0404
TOLL FREE NO.: 800-881-0405
URL HOME PAGE ADDRESS:
ELECTRONIC MAIL ADDRESS:
125
02- 215
ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F52-2120964-001
VENDOR: WESCO TURF SUPPLY A
STREET ADDRESS OR P. O. BOX: 300 TECHNOLOGY PARK
CITY, STATE, ZIP: LAKE MARY, FL 32746
TELEPHONE: 407-333-3600
TOLL FREE NO.: 800-393-3366
ORDERING FAX NO.: 407-333-9246
REMIT ADDRESS: P.O. BOX 862087
CITY, STATE, ZIP: ORLANDO FL 32886-2087
PRODUCT INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE BRAD REANO. SALES MANAGER
ADDRESS: 300 TECHNOLOGY PARK
CITY, STATE, ZIP: LAKE MARY, FL 32746
TELEPHONE: 407-333-3600
TOLL FREE NO.: 800-393-3366
URL HOME PAGE ADDRESS: NIA
ELECTRONIC MAIL ADDRESS: NIA
126
AWARD UNDER STATE OF FLORIDA -
CONTRACT NO. 070-840-01-1
ITEM: Vehicles, Small Utilities, ATV' S & Motorcycles
Five (5) Turf Trucksters
DEPARTMENT: GSA
TYPE OF PURCHASE: Term
REASON: The Department of General Services Administration
has a need to purchase five (5) Turf Trucksters,
Model No. 898543B, to be utilized by the
Department of Parks and Recreation and the Orange
Bowl Stadium.
RECOMMENDATION: It is recommended that award be made to Golf
Ventures, Inc. for the procurement of five (5)
Cushman Classic Turf Trucksters, Model No.
898543B, awarded under existing State of Florida
Contract No. 070-840-01-1, effective through
March 31, 2002, subject to any extensions thereto
by the State of Florida, for the Department of
General Services Administration, to be utilized by
the Department of Parks and Recreation and the
Orange Bowl Stadium, at a total amount not to
exceed $44,479; allocating funds therefor from CIP
Project Nos. 311702.429401.6.840 and
331368.589301.6.840.
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