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Home My WebLink AboutR-02-0164J-02-092 2/1/02 RESOLUTION NO. 02-1 16 4. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE ACQUISITION OF MOTOR COACH SERVICES FOR THE DEPARTMENT OF FIRE -RESCUE FROM QUALITY TRANSPORT SERVICES, INC., IN AN AMOUNT NOT TO EXCEED $25,200; ALLOCATING FUNDS THEREOF FROM THE URBAN SEARCH AND RESCUE DEPLOYMENT ACCOUNT CODE NO. 110095.280906.6.340. WHEREAS, the scope of the Urban Search and Rescue ("USAR") activities in response to a catastrophic disaster includes Locating, extricating and providing for the immediate medical treatment of victims trapped in collapsed structures; and WHEREAS, the operation of the USAR Team is funded annually by the Federal Emergency Management Agency ("FEMA"); and WHEREAS, on September 11, 2001, the City of Miami USAR Team was deployed to participate in the search and recovery efforts in CITY CODMP-5ION mlm'r c OF ha;aatl tlw%' M. 02 1.64 Z the World Trade Center disaster; and WHEREAS, two buses were needed to transport the USAR Team and equipment roundtrip from Miami to New York City between September 11 and September 25, 2001; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5tn5) affirmative vote of the City Commission the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and approving the acquisition of motor coach services for the Department of Fire -Rescue from Quality Transport Services, -Inc., in an amount not to exceed $25,200, with funds allocated from the Urban Search and Rescue Deployment Account Code No. 110095.280906.6.340. Page 2 of 3 02- 164 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 1/ PASSED AND ADOPTED this 14th day of February , 2002. MANUEL A. DIAZ MAYOR ATTEST: Syly Scheider Acti g City Clerk PT'er �.. APPROVE" AS VORM]D CORRECTNESS: PYGORO VI=ELLO Y ATTORNEY W5959:tr:LB 1 Tf the Mayor does not sign this Resolution, .it shall become effective at the end of ten calendar days from the date it was adopted and passed. If the Mayor vetoes this Resolution, it shall not become effective unless the City Commission overrides the veto. Page 3 of 3 02'_- 164 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM : lamak.Gimenez 1 City Manager RECOMMENDATION • 10 DATE : JAN 2 9 2u02 FILE : FM-147.doc SUBJECT: Ratify, Approve, and Confirm Emergency Purchase for Motor Coach Services REFERENCES: ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the emergency purchase for motor coach services for the Urban Search and. Rescue (USAR) Team from Quality Transport Services, Inc., located at 650 N.W. 27 Avenue, Ft. Lauderdale, Florida 33311, in an amount not to exceed $25,200.00. Funds for this purchase were available from the USAR Deployment Account Code No. 110095.280906.6.310. BACKGROUND The USAR Team is funded annually by the Federal Emergency Management Agency (FEMA) for the operation of the Program. On September 11, 2001, the City of Miami Urban Search and Rescue (USAR) Team was deployed to participate in the search and recovery efforts in the World Trade Center disaster. Two (2) buses were needed to transport the USAR Team and equipment from Miami, Florida to New York City and from New York City to Miami, Florida for two consecutive weeks for the period September 11 25, 2001. The City Manager made a written finding that an emergency situation existed and authorized the procurement for motor coach services from Quality Transport Services, Inc. CAG B/MLK/Vjam 02- 164 FM.147.doc • Carlos A. Gimenez i C !' 0 3 INTER -OFFICE M4IMo CITY ANNAGERS OFFICE City Mpnager -- Chief William W. Bryson, irector Department of Fire -Rescue C i SE 21 1'M 3` 28 - September 19, 2001 Emergency Purchase Order for Motor Coach Services The Department of Fire -Rescue respectfully requests your approval for an emergency purchase order for,,motor coach services from Quality Transport Service, Inc., located at 650 N.W. 27 Avenue, Ft. Lauderdale, Florida 33311, for the Urban Search and Rescue Team (USAR) in the amount not to exceed $25,200.00. The USAR Team is funded annually by FEMA for the operation of .the Program. On September 11, 2001, the City of Miami USAR Team was deployed to participate in the search and recovery efforts in the World Trade Center disaster. Two buses are needed to transport the USAR Team and equipment from Miami, Florida to New York City and from New York City to Miami, Florida for approximately 14 days. Funds in the amount of $25,200.00 are available for this purchase from the Department of Fire -Rescue, Urban Search and Rescue (USAR) Deployment Account Code 110095.280906.6.340. APPROVAL: .� . Linda Haskins, Direct?fl6esie APPROVAL: W WB/MLKITF/jam FM. t28 DATE:— DATE: O City of Miami lament & Budget oa-.A-Gg :)Z vl TOO LLL '. 1 ( M availsble in account Bumf ber 3 �1tj a �. 1Aarified by: SIGNATURE 02- 164 ONTRACT REVIEW AND ANALYSIS AWM Directions: Please Attacheorting documents. All sections must be corn , excluding "CRC Comments". Date: 9119101 DEPARTMENT/DIVISION: Fire -Rescue CONTACT PERSON / CONTACT NUMBER: Asst. Chief T. Flores, Ext. 1692 or Julia Martin, Ext. 1672 CONTRACTING ENTITY: Quality Transport Services, Inc. RESOLUTION NUMBER: BID: EMERGENCY ( If Applicable) BUDGETARY INFORMATION: Are funds budgeted? YES ® NO ❑ If yes, TOTAL DOLLAR AMOUNT: $25,200.00 ❑ EXPENSE ❑ REVENUE SOURCE OF FUNDS: 110095.280906.6.340 ACCOUNT CODE(S) CIP ACCOUNTS USAR If grant funded, is there a City match requirement? YES ❑ NO Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: Effective Date: This is a one-time purchase Escalating Clause, if any: Contract Period (s): Payment terms. Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: AMOUNT: SUMMARYIDESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES ❑ NO ® Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: Motor Coach Service for USAR Team JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) An emergency purchase order re wired for transportation services for the USAR Team aidin in the World Trade Center Disaster for the period September 1 1-18, 2001, one-week and September 19-25, 2001, one week. Two consecutive weeks are Required. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ® Single Purchase ® Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Lease( Type:_,_„ ) ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) From most recent: i ) 2) XI 3) n �. Approval: City Manager CRC COMMENTS: Date: 0 Approval: rvi/ Date: Financial O ersight pard 02-- 164 CRA2.103 0 DADE BUSINESS SYSTEMS • Requester's Name and Title Department/Division – CHARLES MCDERMOTT URBAN SEARCH & RESCUE Emergency Procurement Liaison Contact Telephone /Beeper/Cellular DEPUTY CHIEF MAURICE L. KEMP 305 416-1603 Date Requested Time ❑ A M Account Code Original Supporting ❑ Yes 9/18/01 ❑ M. 110095.280906.6.340 Documents Attached ❑ No Emergency Orocrement Liaison Signature DepaAme4birector 1 Authorized Designee PLEASE CHECK "TYPE OF WORK": ❑ EMERGENCY WORK defined as work which must be done to save lives and to protect improved property and health or safety, or to avert or lessen the threat of a major disaster. J PERMANENT WORK defined as repairs to a facility so that it can perform the function for which it was being prior to the disaster. PLEASE CHECK ONE (1) OF THE FOLLOWING SPECIFIC CATEGORIES: EXACT SITE/LOCATION/ADDRESS FOR MATERIALS/SERVICE BELOW CI CATEGORY "A": Debris Clearance QUALITY TRANSPORT SERVICES, INC. "B": ❑ CATEGORY Emergency Protective Measures C3 CATEGORY "C":Road Systems 650 N.W. 27 AVENUE ❑ CATEGORY "D": Water Control Facilities Q CATEGORY "E": Public Building and Related Equipment FT. LAUDERDALE, FLORIDA 33311 J CATEGORY"F": Public Utilities ❑ CATEGORY "G": Parks, and Recreation CATEGORY "H": Other (Explain) City Manager / Authorized Designee Ship To: EMERGENCY N, CITY OF MIAMI I .. 3425 JEFFERSON STREET PURCHASE ORDER I -- y COM MIAMI, FLORIDA 33133 City of Miami Purchasing Department The above number MUST appear on all 444 S.W. 2nd Ave 6th Floor, Miami, Florida 33130 shipping labels, packing slips, transport Fax (305) 416-1925 Telephone (305) 416-1900 documents, invoices and correspondence. Note to Vendor: ALL Terms and Temporary Issued to: Date Del. Date Terms QUALITY TRANSPORTOrder Conditions on the face and reverse side hereof are part of this order. SERVICES, INC, Res/Ord. No: F.O.B. DSR No. 650 N.W. 27 AVENUE BILL TO: Department Of Finance, Accounting FT. LAUDERDALE, FL 33311 Division, P.O. Box 330708,Miami,Florida33133 Bid/Quote No. Agreement No. Vendor iD Ann: Emergency Disaster Telephone: (305) 416-1900 Item oty Unit Commodity Code Item# Description Unit Price Total Price MOTORCOACH SERVICE FOR FEMA TEAM $6,300 2 BUSES FROM MIAMI TO NEW YORK X 7 DAYS PER BUS $12,600.00 Insurance Certificate required ❑ Yes 0 No 62— s Buyer Name Telephone No, Order Total All Goods/Services received j a a N e and Tit '4 Emerge Vy. roe n Contact Telephone /Beepe /C Ilul ar, 7 Date Requested Tinire Q A,M. Account Code 1-14 nSupporting Yes –rJC) P.M. 1pwc Emergency ProcuroKent Liaison Signature Depart Ant Director 1A-6thorized Designee PLEASE CHECK "TYPE OF WORK": Q EMERGENCY WORK defined as work which must be done to save lives and to protect improved property and health or safety, or to avert or lessen the threat of a major disaster. U PERMANENT WORK defined as repairs to a facility so that it can perform the function for which it was being prior to the disaster. PLEASE CHECK ONE (1) OF THE FOLLOWING SPECIFIC CATEGORIES: EXACT SITE/LOCATIONAIDDIRESS FOR MATERIALSISERVICE BELOW 01 CATEGORY "A': Debris Clearance U CATEGORY "f3": Emergency Protective Measures Q CATEGORY "C': Road Systems 0 CATEGORY "D': Water Control Facilities 2-1 D CATEGORY 'E": Public Building and Related Equipment "7- 11 D CATEGORY"F": Public Utilities ZI CATEGORY "G": Parks, and Recreation ,)4 CATEGORY "H": Other (Explain) City Ma ger 1 Authorized Designee Ship To: EMERGENCY E.P.O. NO. PURCHASE ORDER -10:604 caw City of Miami Purchasing Department The above number MUST appear on all -r 444 S.W. 2nd Ave 6th Floor, Miami, Florida 33130 shipping labels, packing slips, transport Fax (305) 416-1925 Telephone (305) 416-1900 documents, invoices and correspondence. Note to Vendor: ALL Terms and Temporary — Issued to: Order Date Del. Date Terms Conditions on the face and reverse side hereof are part of this order. Res/Ord. No: F.O.B. DSR No. BILL TO: Department Of Finance, Accounting Division, P.O. Box 330708. Miami,Florida 33133 Bid/Quote No. Agreement No. Vendor ID Attn: Emergency Disaster I I Telephone: (305) 416-1900 Item Qty Unit Commodity Code Item# Description Unit Price Total Price -7 y "�Al Insurance Certificate required D Yes Q No Buyer Name Telephone No, Order Total All Goods/Services received By City Manage(/Authorized Designee Emergency Procurement Liaison Signature 1 0 JPD! 508Rev. 6/99 Wtifte Vendor: Canary Purchasing; Pink & Goldenrod Copies ic. Department. J Distrj6utiort 02- 164 ➢AT, N, sn-,, ?."'`'� '?"i•L t�sr car �: �� f °E ' i € i 19695.280908 6340.34029 r "A K K,Cad[k1ER: CCFC7Li1L.';;BV,ICI`xll1i`,6E .: 02- 164 � YlYLWitk Ft 'j{y>>y MY.4MI1 3 ':,g Y i 0 -' Y^gt t Y }k 3n a. 3 g E V ) ; :SrtV 3 A s S t S Rse�d Butlet g CC 6. 6`74 d i.. a f F � 4 * FY l quidations = g ry FYACtE[el 1 H99.00+ FYUMB)pended 46,X48.00+ ne g. fun-updated�ransactians „ # ofEninas Journal Entries : •' - Req Encumbrance + Req Liquidations - PO Encumbrances - AP Encumbrances - APIPO Invoices 46 ,48.66+ j +RPIPD LiquidationsAvailable.Budget 3 OK 02- 164 �