HomeMy WebLinkAboutR-02-0140J-02-099
1/24/02
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RESOLUTION NO. 02— t 4
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF AI- MINI STORAGE, THE
LOWEST RESPONSIVE AND RESPONSIBLE BIDDER
PURSUANT TO INVITATION FOR BIDS NO. 00-01-
263R, DATED AUGUST 29, 2001, FOR THE
ACQUISITION OF A SECURED, AIR-CONDITIONED
SELF -STORAGE FACILITY FOR THE STORAGE OF
RECORDS, MISCELLANEOUS EQUIPMENT AND SUPPLIES
FOR THE DEPARTMENT OF POLICE, ON A CONTRACT
BASIS, FOR A PERIOD OF TWO YEARS, WITH THE
OPTION TO RENEW FOR THREE ADDITIONAL ONE-YEAR
PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED
$39,744; ALLOCATING FUNDS FROM ACCOUNT CODE
NO. 001000.290201.6.610.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bid of A+ Mini Storage, the lowest
responsive and responsible bidder pursuant to Invitation for Bids
No. 00-01-263R, dated August 29, 2001, for the acquisition of a
secured, air-conditioned self -storage facility for the storage of
records, miscellaneous equipment and supplies for the Department
of Police, on a contract basis, for a period of two years, with
the option to renew for three additional one-year periods, in an
CITY CGMMIS.SlON
MErn"mc 'r
£tvaaixstLon IO.
42- 14.0
El
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annual amount not to exceed $39,744, is accepted, with funds
allocated from Account Code No. 001000.290201.6.610.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
PASSED AND ADOPTED this 14th day of February , 2002.
MANUEL A. DIAZ, YOR
ATTEST:
Sylv a Scheider
Acting City Clerk
APPRQ;LE1!rA T F0jW4ND CORRECTNESS:
ILLEJOTDRO VILARELLO
C ATTORNEY
W5966:tr:LB
ii If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was adopted and passed.
If the Mayor vetoes this Resolution, it shall not become effective
unless the City Commission overrides the veto.
Page 2 of 2
02- 140
TO: The Honorable Mayor and Members
of the City Commission
FROM arlos A. Gimenez
City Manager
RECOMMENDATION
CITY OF MIAMI, FLORIDA CAM4 MEMORANDUM
DATE: . JAN 2 9 2002 FILE
SUBJECT Authorizing the Provision of a
Secured Self -Storage Facility;
Bid No. 00-01-2638
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of A+ Mini Storage, a Non-Minority/Local vendor, located at 1851 Delaware Parkway
(NW 17 Street and 27 Avenue). Miami, FL 33125, for a secured, air-conditioned self -storage
facility for the storage of records miscellaneous equipment and supplies, for the Department of
Police, in an annual amount not to exceed $39,744, for an initial term of two (2) years with the
option to renew for three (3) additional one (1) year periods.
Funding will be provided from the Police General Operating Budget, Account Code No.
001000.290201.6.610.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 00-01-263R for the
provision of a secured, air-conditioned self -storage facility for the storage of records,
miscellaneous equipment and supplies. Ten (10) invitations for bids were mailed and one (1)
response was received. A+ Mini Storage submitted the only responsible and responsive bid and is,
therefore recommended for award.
The Police Department must retain records pursuant to Florida State law. Due to the space
constraints and safety problems, the vast volume of records can no longer be stored within the
department's building. This storage facility will also be utilized to store miscellaneous equipment
and supplies.
�0
CAG/RMY
/NR/HM/Ir
02- 140
BID NUMBER: 00-01-263R
DEPARTMENT / DIVISION:
TERM OF CONTRACT:
BID AWARD RECOMMENDATION FORM
COMMODITY/SERVICE: Self Storage Facility
Police
Contract for two (2) years with OTR for three (3) additional one year
periods
NUMBER OF BIDS DISTRIBUTED: Ten (10) NUMBER OF BIDS RECEIVED: one (1)
METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
A+Mini Storage Non-Minority/Local $39,744.00
TOTAL: $39,744..00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Police Department must retain records pursuant to Florida State
law. Due to the space constraints and safety problems, the vast
volume of records can no longer be stored within the department's
building. This storage facility will also be utilized to store
miscellaneous equipment and supplies.
_.._.,..S.ft of Miami
Moneger ont & Budget
rsr 1 1 : D b / ASI MAI
ACCOUNT CODE(Sh 001.000.290201.. 6.61.0
DEPAR M APPROVAL:
�C_
s�
Department Director/
Designee
BUDGET REVIfEW PPROVAL;
Linda M. Haskins
Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PACE 2 OF 2
Amount 0f
TITLE:
is
i
URC. I AeMVAL:.., .,.:
D ctor r,
02- 140
TABULATION or BIDS
SELF STORAGE FACILITY
BID NO. 00-01-263R
Prepared by Maritza Suarez, 915101
Page 1 of 1
Approval44;1�epart(ne'nt
Director/Designee
L]
i
A} Mini Storage
1851 Delaware Parkway
(NW 17 Street & NW 27 Avenue)
Miami, FL 33125
Non-Minority/Local
Item
Est.
Unit of
Unit Extended
No.
Description
Qtv-
Measure
Price Amount
Storage Unit Size
1
5' X 5'
1
each
$
49.00 Imo $ 49.00
Imo
2
5' X 10'
4
each
$
89.00 Imo $ 356.00
Imo
3
10' X 10'
3
each
$
129.00 Imo $ 387.00
Imo
4
10'X 15'
2
each
$
189.00 Imo $ 378.00
Imo
5
10' X 20'
7
each
$
249.00 Imo $ 1,743.00
Imo
6
10' X 30'
1
each
$
399.00 Imo $ 399.00
Imo
(12'X 30')
TOTAL:
$ 3,312.00
Imo
Prepared by Maritza Suarez, 915101
Page 1 of 1
Approval44;1�epart(ne'nt
Director/Designee
L]
i
u
.CITY OF MIAMI OF THE CITY CLERK_
BID SECURITY LIST
BID ITEM: SELF STORAGE FACILITY
BID NO: 00-01-263R
DATE BIDS) OPENED: AUGUST 29, 2001 TIME i 1.:00 a
BIDDER
A+MINI STORAGE
"Offers from the vendors listed herein
received timely as of the above C� JMYlanq
are hereby rejected as late."
Person receiving bid(s)
PROCUREMENT DEPARTMENT N__
(City Depa—eel
rtment) on
SIGN
Deputy City Clerk
TOTAL BID
ee attached lei
ana ►ir.,r�
BID.BOND (ER)
All
envelops on behalf of
-02- 140
TO
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter DATE: September 5, 2001
Chief Procurement Officer
SUBJECT: Self Storage Facility
r`, . Bid No. 00-01-263R
Wla 4tza arez REFERENCES
Sr. Procurement Specialist
ENCLOSURES:
FILE:
The subject bid opened August 29, 2001 and one (1) bid was received from A+ Mini Storage Airport East
LLC for the furnishing of a self storage facility for the Department of Police.
Be advised this was a re -bid. The initial bid for a Self Storage Facility, Bid No. 00-01-171, was opened
July 9, 2001 and one (1) bid was received from The Fortress.
Extensive research was made on the original bid. Vendors who did not respond were contacted by
phone to learn of their reasons for not bidding. Three (3) of the vendors contacted advised they would
respond if given a second chance. Two (2) of the vendors advised they would not meet the requirement
of maintaining 24 hours accessibility to the facility. Thereafter, the bid was reissued August 13, 2001
with changes to the Specifications in hopes for greater vendor participation
Under the rebid process, a total of ten (10) bid packages were mailed by this office to potential bidders,
and once again, one (1) bid was received, from A+ Mini Storage.
It should be noted that the Police Department had been obtaining these services under Purchase Order
#210561 issued November 7, 2000 in the amount of $4500.00. Having depleted the $4500.00, this office
received a request for formal bid solicitation and Bid No. 00-01-171 was issued. Due to the time involved
in rejection of the sole bid received the first time and the re -issuance of a new bid, on August 7, 2001 the
Police Department requested an emergency approval from the City Manager in order to maintain these
services.
Below is a price comparison outlining the pricing from the sole bidder, A+ Mini Storage (Bid No. 00-01-
263R), the previous bid received from The Fortress (Bid No. 00-01-171) and the prices under the
Emergency request from Public Storage, Inc.:
Storage Unit Size:
Bid No. 00-01-171
JuI 9, 2001
Emergency Request
August 7, 2000
Bid No. 00-01-263R'
August 29, 2001
5' X 5'
$62.501mo
$91.00/mo
$36.751mo
5' X 10'
$125.001mo
$129.001mo
$66.751mo
10' X 10'
$250.001mo
$196.001mo
$96.751mo
10'X 15'
$375.001mo
$139.001mo
$141.751mo
10'X 20'
$500.00/mo
$362.00/mo
$186.751mo
10'X 30'
$750.001mo
$439.001mo
$299.25/mo
"Above figures Include 25% discount offered
by bidder, if awarded all items
The above price comparison shows a considerable overall savings utilizing the sole bid received from A+
Mini Storage as compared to rejected Bid No. 00-01-171 (90% savings) and the Emergency request
prices with Public Storage (64% savings).
02- 14'U
SOL£BID.DOC
Judy S. Carter
Page 2
•
September 5, 2001
It should also be noted that the Police Department has expressed an urgent need for this commodity, as
they are currently awaiting authorization from the City Manager to proceed with the emergency request to
cover their needs until a contract is in place.
Based on the above information, the fact that the bid prices from A+ Mini Storage represent a
tremendous savings to the City, and whereas a second opportunity for the other vendors to bid was given
to no avail, it is my recommendation to accept the sole bid from A+ Mini Storage and proceed with the
recommendation for award.
i WU- 1"R I & WW', I 61—.� pa 4",
i
r
Soi-01 D . DOC
Date:
02- 140
BID ITEM:
BID NO:
DATE BID(S) OPENED:
A+MINI STORAGE
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
SELF STORAGE FACILITY
0Q -01-263R
AUGUST 29, 2001
BIDDER
"Offers #rout the vendors listed herein
received timely as of tho above a �ening
are hereby rejected as late."
receive
Person receiving bid(s)
PROCUREMENT DEPARTMENT
(City Department) on
SIGN
Deputy City Clerk
TIME 11:00 a. M,
TOTAL BIDI BID BOND (ER)
AMOTINT I re eurrn IC r-"
attached aid
e onl ffers
an.l t;r-r Atl
CWAM
9 ME -
first
} envelops on behalf of
C:�r/
(D e)
I
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-263R SELF STORAGE FACILITY
OPENING DATE: 11:00 A.M. WEDNESDAY, AUGUST 29, 2001
(Deadline for Request for additional_ information/clarification: August
22, 2001)
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's
website at www.ci.miami.fl.us. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI-DADE COUNTY CODE SECTION 2-11.1., AS AMENDED
(PLEASE PRINT THIS SECTION IN BOLD PRINT).
AD NO. 6532
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
i
C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) ana retain rinK cagy.
DISTRIBUTION: White - G,S.A.; Canary - Department
06532
'i
City of
Miami
REQUISITION FOR
ADVERTISEMENT
This number. must
appear in the
advertisement.
INSTRUCTIONS:. Pi ase type
and atta ' h a copy Of the ady2rti
nt
1. Department: POLICE
77.D!vlsion: A,OMTNLSTRANION
3. Account Code numb°
4. Is this a confirmation:
5. ZOeTr d I yt�r�dxigue�
�z
t?O LO0Oa 290201.6 ..287
❑ Yes ❑ No
6. Size of advertisement:
7. Starting date:
8. Telephone number:
8/1.3/01
( i) 579-6413
9. Number of times this advertisement is to be 10. Type of advertisement:
published; 0'11('c-❑
l e al ❑ Classified LlDis
la
11. Remarks:
procure a
self- otorage far,i.l:ity for the
Police Depart;moilta
111D NO.
00-01-2631t
12.
Publication Date(s) of
Advertisement invoice No.
Amount
MIAMI TIMES
MIAMI REV IKW
DIA}.IO LAS AMERICAS
i
�r
13.
ff Approved
❑ Disapproved
Departme t Director/
besignee Date
Approved for Payment
Date
C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) ana retain rinK cagy.
DISTRIBUTION: White - G,S.A.; Canary - Department