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Home My WebLink AboutR-02-0138J--02-100 1/24/02 m, RESOLUTION NO. 02- 138 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF COMMERCIAL ENERGY SPECIALISTS, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER PURSUANT TO INVITATION FOR BIDS NO. 01-02-022, DATED JANUARY 9, 2002, FOR THE ACQUISITION OF LIQUID BULK CHLORINE AND STORAGE TANK RENTAL FOR WATER TREATMENT OF TWO CITY POOLS, FOR THE DEPARTMENT OF PARKS AND RECREATION, ON A CONTRACT BASIS FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $28,080; ALLOCATING FUNDS FROM PARKS AND RECREATION GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.580301.6.704. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Commercial Energy Specialists, Inc., the lowest responsive and responsible bidder pursuant to Invitation for Bids No. 01-02-022, dated January 9, 2002, for the acquisition of liquid bulk chlorine and storage tank rental for water treatment of two City pools for the Department of Parks and Recreation, on a contract basis for a period of one CITY COMUSSiON W rac bF FEB 1 i1 2002 �satation ice,. 02-7 138 year, with the option to renew for two additional one-year periods, in an annual amount not to exceed $28,080, is accepted, with funds allocated from Parks and Recreation General Operating Budget, Account Code No. 001000.580301.6.704. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 14th day of February , 2002. MANUEL A. DIA R ATTEST: Sy isScheider Act ng City Clerk AP VEDS TQ,:� -FORM AND CORRECTNESS FWnDRO VIA TY ATTORNEY W5967:tr:LB l� If the Mayor does not sign this Resolution, it shall become effective at the end of: ten calendar days from the date it was adopted and passed. If the Mayor vetoes this Resolution, it shall not become effective unless the City Commission overrides the veto. Page 2 of 2 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA -2 TO: Honorable Mayor and Members DATE: JAN 2 9 2002 FILE: of the City Commission SUBJECT: Resolution awarding the bid for the purchase FROM:REFERENCES: of liquid chlorine f✓2:xos A. Gimenez and tank rentals for City Manager ENCLOSURES: (2) City pools RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution, authorizing the purchase of liquid bulk chlorine and storage tank rentals from Commercial Energy Specialists, Inc., for the water treatment of two (2) City pools, in a total annual amount of $28,080.00 with funds allocated therefore from the operating budget of the Parks and Recreation Department Account No. 001000.580301.6.704. BACKGROUND: The City of Miami's Parks and Recreation Department has budgeted funds for the purchase of liquid bulk chlorine and the rental of storage tanks for two (2) City of Miami swimming pools. Pursuant to public notice, Invitation for Bid No. 01-02-022 was mailed to fourteen (14) potential providers of said commodity. One bid was received. Therefore, it is recommended that an award in an amount not to exceed $28,080.00 be made to Commercial Energy Specialist, Inc., as the lowest responsible and responsive bidder, for a contract of one (1) year with the option of two (2) additional one (1) year contracts. t/p Z AR l' c CAG/FKR/AR/sYi 02- 138 0 BID AWARD RECOMMENDATION FORM BID NUMBER: 01-02-022 COMMODITY/SERVICE: Liquid Bulk Chlorine and Storage Tank Rental for Swimming Pools DEPARTMENT/DIVISION: PARKS AND RECREATION TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: Fourteen (14) NUMBER OF BIDS RECEIVED: One (1) METHOD OF AWARD Lowest responsible and responsive bidder meeting Specifications. RECOMMENDED VENDOR(S): MINORITY/LOCATION STATUS: COMMERCIAL ENERGY SPECIALISTS, INC THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: CONTRACT VALUE: $28,080.00 JUSTIFICATION: City of Miami ManagamentA Budget -- eA ACCOUNT n14-� CO TAN /iz a Time __— 'IF e17 z?,Yz:r.- 7,vailable In SCCOYrw 11100—W. DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: 111 0A_ - - epartme irector/Desig►eer Linda M. Haskins, Director f t OTHER FUNDING APPROVALS, IF APPLICABLE: 81DAWARDRECOMFORM TITLE: 02- 138 TABULATION OF BIDS BULK LIQUID CHLORINE AND STORAGE TANK RENTAL FOR SWIMMING POOLS BID NO. 01-02-022 6 Commercial Energy Specialists, Inc. 860 Jupiter Park Drive #2 Jupiter, FL 33458 7 Hispanic/Non-Local Item Estimated Unit of No. Description Annual MY:Measure, Unit Price Extended Price 1 Delivery of Liquid Bulk Chlorine to storage tank 40000 gallons $ 0.69 /gallon $ 27,600.00 /year 2 Storage Tank Rental (1500 gallon capacity) 1 tank $ 20.00 /month $ 240.00 /year 3 Storage Tank Rental (600 gallon capacity) 1 tank $ 20.00 /month $ 240.00 /year', TOTAL: $ 28,080.00 /year; d t 00 Prepared by Maritza Suarez, 119102 Page 1 Approval: apartment Dir t r/Design e 0 • CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter D„ i E Chief Procurement Officer _ 161ECT Sr. Procurement Specialist January 9, 2002 TILE: Chlorine for Swimming Pools (Liquid Bulk) Bid No. 01-02-022 The subject bid opened January 9, 2002 and one (1) bid was received from Commercial Energy Specialists, Inc. for the furnishing of Liquid Bulk Chlorine and Storage Tank Rental Services for Swimming Pools for the Department of Parks and Recreation. Be advised we have been utilizing the Florida International University Bid #96-102 since September 14, 1999. The FIU contract expired on June 30, 2001. FIU continued to utilize Commercial Energy Specialist through their informal bidding process. As a result, we had to initiate our own bidding process for this commodity. Extensive research was made trying to identify vendors who can supply the type of liquid chlorine utilized in the City's pools. Telephone contact was made with vendors listed on the Yellow Pages. In addition to Commercial Energy Specialist, two other companies were identified which carried liquid bulk chlorine. 1. Allied Universal Company - It's chlorine strength is 10.5%, less than that required by the City's Pools. 2. Jones Chemicals - It's chlorine strength is 12%; however, they have a minimum order of 100,000 gallon use a year and the City's estimated usage is 40,000 gallons a year. Despite the above, Purchasing solicited bids in hopes of identifying new vendors; however, only one bid was received. It should be noted that the Parks and Recreation Department has been obtaining these services under Purchase Order #220470 issued October 30, 2001 in the amount of $4500.00. Having depleted the $4500.00, and in dire need of chlorine for the pools, P&R is contemplating seeking an emergency approval from the City Manager to utilize Commercial Energy Specialist for the provision of liquid bulk chlorine and storage tank rental services, pursuant to Bid No. 01-02-022. It should also be noted that Commercial Energy Specialists are offering the same prices in this new bid, as they offered under the FIU Contract, effective since 1996, and Purchase Order issued 10130101. $.69/gallon of liquid bulk chlorine $20.00/month for storage tank rental Based on the above information, the fact that Commercial Energy Specialist has maintained the same prices for the past six years and the lack of vendors being able to meet the City's needs, it is my recommendation to accept the sole laid from Commercial Energy Specialist and proceed with the recommendation for award. r r o2 138 - Approved: Date: SOLEBID.DOC f 5 0 0 CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM; CHLORINE FOR SWIMMING POOLS (LIQUID BULK) BID NO: 01-02-022 DATE BIDS) OPENED: JANI ARY 9 002TIME B -DER TOTAL BID I BID BOND (ER) AMOUNT CASHIERN CH COMMERCIAL ENERGY SPECIALISTS, INC. See attached �� s��,r NO BID ECOLAB, INC. HARNOS CHEMICAL INC. THEOCHEM LABORATORIES r i^refn re the a�ly oflers •.�►� ;�,�d f+r�Q�y ms Cf fl:s- cel- -;� a�^n`rng do le an l Eri e. TAI are hereby rejected as late,'" Person receiving bid(s) received PURCHASING DEPARTM NT (City Depamnent) on SIG Deputy City Clerk .Lcnve[a`ps on behalf of O �7 D Z(Da ) 02- 138 CITY OF MIAMI OF THE CITY CLERK BID SECURITY,' LIST BID ITEM: CHLORINE FOR SWIMMING POOLS (LIQUID BULK) BID NO: 01-02-022 DATE BID(S) OPENED. IANIIARY 9, 9noT1A9E� •[} � BIDDER COMMERCIAL ENERGY SPECIALISTS, INC. 0i i ECOLAB, INC. HARNOS CHEMICAL INC. THEOCHEM LABORATORIES TOTAL BID BID BOND (ER) AMOUN I CASHIER'S CH See attached1bid X-13dars, lisfedrein &re the o -11y ic •�� ivpd f Pty rs f f th fi �. + t Je .r^ r,. ^�l� o --n.,. g dc,+e and fm i i �. ...... - .... _ "' 1' is are hereby rejected as laic." Person receiving bid(s) received PURCHASING DEPART M NT (City Department) on SIGNE Deputy City Clerk 0 on behalf of d 9; d � Mai) CITY OF MIAMI ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 01-02-022 CHLORINE FOR SWIMMING POOLS (LIQUID BULK) OPENING DATE: 10:00 A.M. WEDNESDAY, JANUARY 9, 2002 (Deadline for Request for additional information/clarification: December 31 2001 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's website at www.ci.miami.fl.us. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE `CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY CODE SECTION 2-11.1., AS AMENDED (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimencz CITY OF MIAMI City Manager LOGO AD NO. 8313,` r ;' � ° co 1110 • . IL C IGS/PC 503 Rev. 12/89_ j Routing Forward White and Canary to U.5.A. {Fracurement managemem) ano retain ring uupy. DISTRIBUTION: White - G.S.A.; Canary - Department City of Miami `02 REQUISITION FOR ADVERTISEMENT This number must appear In the., r5„� advertisement. INSTRUCTIONS: Please tvve4ind attach the adyga'aamant 1. Department: 2. Division: PARK i AND RECREATION RECREATION 3. Account Code number- A. Is this a confirmation: 5. Prepared by: UUP ODU . `)80301.. 6. 2t % ❑ Yes ® No Jose Matas 6. Size of advertisement: 7. Starting dal 1,41 lot 8, Telephone number: 9. Number of time tis advertisement is to b4 10. Tye of advertisement: published: Legal ❑ Classified ❑ Display 11. Remarks: 12. Publication Date(s) ofo Advertisement Invoice No. .._ Amount t 13. Approved Disapproved +^ gtment Directorf Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89_ j Routing Forward White and Canary to U.5.A. {Fracurement managemem) ano retain ring uupy. DISTRIBUTION: White - G.S.A.; Canary - Department