HomeMy WebLinkAboutR-02-0058J-02-066
01/11/02
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RESOLUTION NO. 0 2" a 8
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A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF SUPERIOR COMMUNICATIONS,
INC., THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER PURSUANT TO INVITATION FOR BIDS
NO. 00-01-256, DATED NOVEMBER 21, 2001, FOR
THE PROCUREMENT OF SEVENTEEN MOTORCYCLE
HELMET MICROPHONE KITS FOR THE DEPARTMENT OF
POLICE, IN AN AMOUNT NOT TO EXCEED $8,483;
ALLOCATING FUNDS FROM THE LAW ENFORCEMENT
TRUST FUND, PROJECT NO. 690003; SUCH
EXPENDITURES HAVING BEEN APPROVED BY THE
CHIEF OF POLICE AS COMPLYING WITH THE U.S.
DEPARTMENT OF THE TREASURY'S "GUIDE TO
EQUITABLE SHARING."
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bid of Superior Communications, Inc., the
lowest responsive and responsible bidder pursuant to Invitation
for Bids No. 00-01-256, dated November 21, 2001, for the
procurement of seventeen motorcycle helmet microphone kits for
the Department of Police, in an amount not to exceed $8,483, with
funds allocated from the Law Enforcement Trust Fund, Project No.
690003; such expenditures having been approved by the Chief of
CITY c0VzWSS10N
JAS ', 2002
'02
Police as complying with the U.S. Department of the Treasury's
"Guide to Equitable Sharing."
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.l�
PASSED AND ADOPTED this
ATTEST:
J
WAL R J. FOEMAN
CIT CLERK
... O 141ME:�'
;fANDRO VILARELLO
TY ATTORNEY
W5944:tr:LB
24th day of Janaury , 2002.
MANUEL A. DTA , MAYOR
AND CORRECTNESS:'/
i.� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was adopted and passed.
If the Mayor vetoes this Resolution, it shall not become effective
unless the City Commission overrides the veto.
Page 2 of 2 02— 58
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CITY OF MIAMI, FLORIDA CA=1
INTER-OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: aT os I enez
City Manage
RECOMMENDATION
DATE : JAN 14 2002 F11 -E:
SUBJECT :. Authorizing the Provision of
Motorcycle Helmet Microphone
Kits; Bid No. 00-01-256
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Superior Communications, Inc., a Hispanic/non-local vendor, located at 719 Bay Cove
Court, Middleburg, Florida 32068, for the purchase of seventeen (17) Motorcycle Helmet
Microphone Kits for the Department of Police, in an amount not to exceed $8,483.
Funding, will be provided from the Law Enforcement Trust Fund, Project No. 690003.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 00-01-256 for the
purchase of seventeen (17) Motorcycle Helmet Microphone Kits. Thirty-seven(37) invitations for
bids were mailed and three (3) responses were received. Superior Communications, Inc.,
submitted the lowest most responsible and responsive bid and is, therefore recommended for
award.
The helmet microphones will be installed on each motorcycle assigned to Officers of the Police
Department's Motorcycle Fleet. The helmet microphones permit the Motor Officer to use the
radio without taking his/her hands off the handlebars by pushing a button mounted on the handle
bar. It allows the officer to maneuver through traffic safely.
CAG 47/lr
0- 58
C
AFFIDAVIT
STATE OF FLORIDA:
: SS
COUNTY OF DADE :
11
Before me this day personally appeared Raul Martinez who being duly sworn, deposes
and says that:
I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for
expenditure from the City of Miami Law Enforcement Trust Fund, to purchase Seventeen (17)
Motorc cle Helmet Microphone Kits from the Superior Communications Inc. in an
amount not to exceed $$,4$3.00, complies with the provisions of the U.S. Department of the
Treasury's "Guide to Equitable Sharing."
City of Miami Police Department
Subscribed and sworn to before me this 12� day of _ 2 , 2001,
by Raul Martinez, who is personally known to me. \,, f .
NOTARY PUBLIC
STATE OF FLORIDA
AT LARGE
do:.%4, ala PM:
**My c.M, cc9ms
N..Y Expires Seplamber 20, 2004
02- 5S
BID AWARD RECOMMENDATION FORM
BID NUMBER: 00-01-256
COMMODITY/SERVICE: MOTORCYCLE HELMET MICROPHONE KITS
DEPARTMENT/DIVISION: POLICE
TERM OF CONTRACT: SINGLE PURCHASE
NUMBER OF BIDS DISTRIBUTED: Thirty-seven (37) NUMBER OF BIDS RECEIVED: Three (3)_
METHOD OF AWARD Lowest responsible and responsive bidder meeting Specifications.
RECOMMENDED VENDOR(S): MINORITY/LOCATION STATUS:
Superior Communications, Inc. Hispanic/Non-Local
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
CONTRACT VALUE:
8.483.00
TOTAL: $8,483.00
JUSTIFICATION: The helmet microphones will be installed on each motorcycle assigned to
Officers of the Motorcycle Fleet. The helmet microphones permit the
_Motor Officer to use the radio without taking his/her hands off the
handlebars by pushing. -a button mounted on the handle bar. It allows
the officer to maneuver through traffic safelv.
ACCOUNT CODE(S): Project No. 690003 — LETF AIMUnt Of S1F•'�-�-==--
ave acxx� n num r �'
t
DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: %ferffiW".S 1$ OVAL:
Departure t DirectorMesignee Linda M. Haskins, Director Judy . arter, irector
OTHER FUNDING APPROVALS, IF APPLICABLE:
RECEIVED I
NOV 29 2001
TITLE:
61DAWARDRECOMFORM
LEGISLATION wmft D�AI�, 02- 58
TABULATION OF BIDS
MOTORCYCLE HELMET MICROPHONE KITS
BID NO. 00-01-256
Setcom Corporation
Superior Communications, Inc.
1400 N. Shore Line Blvd.
749 Bay Cove Court
Mtn. View, CA 94043
Middleburg FL 32068
Non-Minority/Non-Local
Hispanic/Non-Local
Item Est. Unit of Unit Extended
Unit Extended
No. Description (fit i Measure''; Price Amount
Price Amount
1 Motorola Helmet Communication
System with accessories, as or
equal to Setcom Corporation,
Helmet Kit KA21 FG, to include
extension cable #25-0694 or equal
and motorcycle calbe #MCH71 MU
or equal
Manufacturer:
Model:
Part Numbers:
Option
A. Installation of complete system on
Helmets and Motorcycles' handlebars
Prepared by Maritza Suarez, 11/27101
17 each $ 575.00 lea $ 9,775.00
Setcom
Setcom Motorcycle Comkits
KA21FG, 25-0694, MCH-71MU
$ 499.00 /ea $ 8,483.00
Setcom
KA21 FG
25-0694, MCH-71MU
NIA $ 995.00 /system
(KA -21 helmet kit - FOB (Helmet headset installation only)
Mountain View @$35.00/ea) Must sent helmets to us)
(MCH-71MU motorc cle cable Installation of PTT SW an
Motorola C & E, Inc.
4660 SW 158 Avenue
Miami, FL 33185
Non-Minority/Dade
Unit
Price
N
O
N
R
E
S
P
O
N
S
I
V
E
*
Y
kit installation not available) handlebars is very easy. *Deemed non-responsive for
failing to complete, sign and
submit the IFB forms
Approval:
pp oval:
Page 1 Department irector/Designee
0 0
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: MOTORCYCLE HELMET MICROPHONE KITS
BID NO: 00-01-256
DATE BID(S) OPENED: NOVEMBER 21, 2001 TIME 10.0OA.M.
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
IMOTOROLA/LMPS/CE625 1$7,276 4o
° SETCOM CORP $9 77 o
4. _ raucivca 1_ i �- � ) envelops on behalf of
Person receiving bids) -��'—
PURCHASING DEPARTMENT
o
(City Department) n
(Date)
7
SIGNED:" a
Deputy Ci lcrk 02— 5 8
SUPERIOR COMMUNICATION
INC/MOTOROLA
EQUIPMENT
SPECIALIST
1$8,483
SUPERIOR COMMUNICATION
INC/MOTOROLA
EQUIPMENT
SPECIALIST
$3,944
FIRST COMMUNICATIONS
NO BID
r `�`—Z
^'
JEAN'S EMPORIUM
4
ac
MARTRONICS, INC.
r
�J
CIA COMMUNICATIONS, INC.
04 0�5 ot`
Cr�dreCf
NIGHTLINE, INC.
„
o,
TESSCO INCORPORATED
on c
.r
EXPRESS RADIO
n7
lYLD AF TERTM
SUPER SEER CORP
"I"E ► „:SER Tp
a r I
_ .
.il..�� !ryyii All
.. .. .. e
.�AA
r. �1r..'nZ's tV
��ww99�.t.f
l�
�itiz so -m—',
4. _ raucivca 1_ i �- � ) envelops on behalf of
Person receiving bids) -��'—
PURCHASING DEPARTMENT
o
(City Department) n
(Date)
7
SIGNED:" a
Deputy Ci lcrk 02— 5 8
CITY OF MIAMI OF THE CITY CLERK
I
BID SECURITY LIST
BID ITE m: + MOTORCYCLE HELMET MICROPHONE KITS
BID NO: 00-01-256
DATE BID(S) OPENED: NOVEMBER 21,
2001 TIME 10:00A.M.
B[DDR
TOTAL BID BID BOND (ER)
IMOTOROLAAMPS/CE625
AMOUNT CASHIER'S CHE
$7,276
' SETCOM CORP
$9775
SUPERIOR COMMUNICATION INC/MOTOROLA EQUIPMENT
SPECIALIST
$8,483
SUPERIOR COMMUNICATION INC/MOTOROLA EQUIPMENT
'
SPECIALIST
$3,944
°
FIRST COMMUNICATIONS
NO BID
N
JEAN'S EMPORIUM
N
MARTRONICS, INC.
0
CIA COMMUNICATIONS, INC.
„
PJ
NIGHTLINE, INC.
i�
TESSCO INCORPORATED
_,
EXPRESS RADIO
G � a
Pc0 LVED AFTER TH
"-IN
" a, ' w1 .
SUPER SEER CORP
ATR Tfj
.
nheve
openTng dale n�I time. A11
-;r %SG
t0 this 5o C.. ii' ^, 1 •
�7 „
Person receiving bid(s)
received % } envelops on behalf of
PURCHASING DEPARTMENT
(City Department)
on
(Date)
SIGNED....���
,
Deputy Ci Clerk
SENT BY:CITY OF MIAMI ;11- 9- 1 3:54PM PROCUREMENT MOW.-
it rcxr�t
witi�Y ux,��v
JUDY S. CARTER
S
Ilil 1. I/ll{.
Director
ADDENDUM NO. 1
RID NO.00-01-256 November 9, 2001
305 858 1610,E 1/ 1
CARLOS A. (_;lN4ENEL
City Mar,aRcr
V 1 FAY, A ND REGULAR MA11,
mo ,FORCYCLE HELMET MICROPHONE KITS
The purpose of this addenduln is to make provide additional information/clarification to the Specifications and
Price Sheet of the above referenced Invitation for Bids:
Please make the following; changes and additions to the specifications:
Model: K-F2-1-1wC KA-21FG
Description, Flelmet Kit, dual speaker, flex boom with F;lectret noise Canceling microphone. To 'include
extension cable (Part #25-0694 or approved equal), coil cord, motorcycle cable assembly with
push -to -talk switch (Part OMCH 71MU or approved equal),
price to include furnishing and assembly. wW Installation of the equipment nn the 111CIUM. and motorcycles'
handlebars chaff be priced aN tional item no. I.
NOTE: Tire above a ui meMt L to he utilized with the Motorola XTS 1000 SOL (I Mobile radios and irrsralled
on flarley Davidson's Police Motors cies.
Please replace the original Far1n 6.6. Price Sheet with the attached revised sheet.
In addition, the bid's opening date and time has been changed. The new opening date and time is WEDNESnAV,
NOVEMBER 2I 2001 hT 10:00 A.M.
If you have already submitted your bid response, submit, by the new opening date and time, the attached revised
Price Sheet, which will be incorporated with your bid submittal forms and will replace the original Price Sheet.
All other terms and conditions of this 1F13 remain the same.
S' c rely,
Judy S. Carter
Chief Procurement Officer
This Addendum is to be signed and dated by Bidders and submitted as proof of receipt with the submission
of bid responses.
SIGNATURIi: NAME OF FIRM:
01-PARTMENT OF PURCHASINCJ444 C.W 2nd Avcnua, 6r1t 11Vi '1Min,7ti, Flnrlrla 3,31101(3051 411y,19U(IIfaK 13!151'1IA-1025
E•MailAddru5N: .Address:Iulp,Nu,n,[,IIui.PLua/
Mailing Addw,&; i'.0 Rew 11070 Miami, rl. 332J3•U708
SENT BY:CITY OF MIAMI
;11- 6- 1 ; 4.08PM PROCUREMENT MGMT, 305 858 1610:9 1/ 1
0
Ci of Miami
Invitation For Bids
IFB
Purchasing Department
Judy S. Carter, Director
Miami ltivemide Center
444 SW 21" Avenue, 0k Floor
Miami, Florida 33130
Web Site Address: http://cimiami.fl.us/
Bid Data
Bid Number;
00-01-256
Commodity/Service Code:
803-40
Commodity Title:
MOTORCYCLE HELMET MICROPHONE KITS
Type of Purchase:
Single Purchase
M/WBE Set -Aside:
NIA
Sr. Buyer:
Maritza Suarez, CPPB
Buyer Fax:
305-416-1925
E -Mail Address:
rnsuarez@ci.miami.fj.us
Issue Date,
October 26, 2001 Deadline for iiequeat for Aadid*fiul Information/Clar firatioo: 1115101
Pre -Bid Conference:
N/A
Bid Security:
N/A Performance Band: N/A
$t 0 grin
Day/Date:
Tltesday, November 13, 2001
Time:
10:00 AM
Location/Mail Address:
Ofi'ice of the City Clerk
City Hall
3500 Pan American Drive
Miami, Florida 33133-5504
Directions:
THR P—RIl1: I-95 SOUTH UNTIL IT 14)R119 INTO U51. USI SOUTH TO 277H AVE„ TURN
LEFT, PROCEED SOUTH TO S0. HIIYBHORE DR. ORD TRAFFIC LIGHT), TURN
LEFT, 1 BLOCK TURN
RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON
RIGHT.
fRM-1Kjl: USI NORTH To 2"M AVEYUE, TURN RIGHT, PROCEED SOIIrH TO SO. SAYSHORE
DR. ORD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR.
CITY HAIL
IS AT THE Elm OF PAN AMERICAN OR. PARKING IS ON RIGHT.
1.0
introduction "-
2.0
General Terms and Conditions that are general in scope
3.0
Special Conditions related to this Invitation for Bids
4.0
Speccifleations describing what is needed
5.0
Imtructions for submitting a Bid Rr�se
6.0
Bid Response forms and Check List to be completed, signed and submitted
Sealed written Bids must be received by the City of Miami, City Clerk's Office, oo later than the date, time and at
the location indicated above for the Bid Opening. Submittal
of Bid by fax is t sac to e, Three (3) copies of these
gets of forms most be returned to the City or your bid may be dixqualified. NOTE: This IFB does not constimu
order for the goods or services
specified. an
- 'Ll
CITY OF MIAMI
ADVERTISEMENT FOR BIDS CID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO. 00-01-256 MOTORCYCLE HELMET MICROPHONE KITS
OPENING DATE: 10:00 A.M. MONDAY, NOVEMBER 12, 2001
(Deadline for Request for additional information/clarification:
November 5, 2001
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130 or download from City's
website at www.ei.miami.fl.us. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN
ACCORDANCE WITH MIAMI-DADE COUNTY CODE SECTION 2-11.1., AS AMENDED
(PLEASE PRINT THIS SECTION IN BOLD PRINT).
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
AD NO. 6524
1
C GS/PC 503 Rev. 12/89 Routing: Forward White and Canaryto G.S.A. (Procurement Managements and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department
lwp-
City of
Miami A
,. ,...,
Yo, "" REQUISITION FOR
ADVERTISEMENT
This number must
appear in the
V%
advertisement.
INSTRUCTIONS: Please type and attach a cogy of th i
1. Department:
PoliceAtl-tnilis
2. Division:
t: r. ation
3. Account numb-
4. Is this a confirmation:
5. Prepared by:
,,Code
69000�;4.J9I U1 1a' '7
�.`:" ❑ No
Lotirdee Rodrippie7
6. Size of advertisements
7. Starting date:
8. Telephone number:
10/26/01
1305) 579--6413
9. Number of times this advertisement is to be
10. Ty a of advertisement:
published: ONCE
� Le al ❑ Classified ❑
Display
11. Remarks:
Pwrchase 17 Mot orcyc1e Helmet Microphoixe
(counnuriicat ioTip) kits.
BID NO. 0111101-256
12.
Publication
Date(s) of
Involve No
[::]Amount
Advertisement
MIAMI TIMES
0 --';'
i5
;.,.�
l
A
MIAMI REVIEW
_ F
_i 9 _'r. Jz.
DIARIO LAS AMERICAS
13.
Approved
❑ Disapproved
Approved for Payment
Date
Departmen Director/ esignee Date
C GS/PC 503 Rev. 12/89 Routing: Forward White and Canaryto G.S.A. (Procurement Managements and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department