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HomeMy WebLinkAboutR-02-0038J-02-025 12/31/01 RESOLUTION N0. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT COMPETITIVE BIDDING PROCEDURES WOULD NOT BE PRACTICABLE OR ADVANTAGEOUS, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF CHLORINATING BRIQUETTE TABLETS FOR THE DEPARTMENT OF PARKS AND RECREATION FROM COMMERCIAL ENERGY SPECIALISTS, INC., TN AN ANNUAL AMOUNT NOT TO EXCEED $32,000; ALLOCATING FUNDS FROM PARKS AND RECREATION GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.580301.6.704. WHEREAS, the Department of Parks and Recreation recently purchased and installed ten US Filter/Stranco automatic pool water treatment systems from Commercial Energy Specialists, Inc., the sole manufacturer and distributor for this system; and WHEREAS, the system requires chlorinating briquette tablets for the treatment of pool water and Commercial. Energy Specialists, Inc. can provide, as the sole distributor, the chlorinating briquette tablets required for the eight pools CITY CoxmI sIo NEETIN-C CM AAM i ` 202 �i�aulrx!'it� Ngo. t<i 9 t x"d tg� I currently using the Pulsar system at a lower price than other competitors; and WHEREAS, Commercial Energy Specialists, Inc. also provides a "Chem Plus" water control program, which includes free water testing, loaners and a preferred service status on the use of this product; and WHEREAS, it is practicable and advantageous to waive competitive sealed bidding procedures and approve the procurement of chlorinating briquette tablets from Commercial Energy Specialists, Inc., in an annual amount not to exceed $32,000; and WHEREAS, funds are available from Parks and Recreation General Operating Budget, Account Code No. 001000.580301.6.704. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5t"') affirmation vote of the City Commission, after a duly advertised pubic hearing, the City Manager's finding that competitive sealed bidding procedures would not be practicable or advantageous is ratified, approved and confirmed, the requirements for competitive sealed Page 2 of 3y bidding procedures is waived, and the procurement of chlorinating briquette tablets for the Department of Parks and Recreation from Commercial Energy Specialists, Inc., in an annual amount not to exceed $32,000, is approved, with funds allocated from Parks and Recreation General Operating Budget, Account Code No. 001000.580301.6.704. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 10th day of January , 2002. fA�2EL A. DIAZ, OR f ,. APPROVED AS TO FORM AND CORRECTNESS: JANDRO VI ARELLO C TY ATTORN: Y W5906:tr:LB ii If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 r" CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: of the City Commission SUBJECT: FROM; Carlos A. Gimenez REFERENCES: :; City Manager ENCLOSURES: RECOMMENDATION: DEC 2 7 2001 FILE: Resolution Authorizing the Waiver of Sealed Bids For the Purchase of Chlorine Tablets for City Park Pools It is respectfully recommended that the City Commission adopt the attached Resolution, by a four-fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, ratifying, approving and confirming the City Manager's request for waiving the requirements for competitive sealed bids and authorizing the procurement of chlorinating briquette tablets for the water treatment of eight (8) City park pools, from Commercial Energy specialists, Inc. (CES) in the estimated annual amount of $32,000, with funds from the Parks and Recreation Department General Operating Budget, Account Code No. 001000.560301.6.704. BACKGROUND: On April 27, 1999 the City Commission passed Resolution No. 99-262, approving and confirming the City Manager's finding of a sole service and approving the waiver of competitive bids and authorizing the purchase and installation of ten (10) U.S. Filters/Stranco automatic pool water treatment systems from Commercial Energy Specialists, Inc., the sole manufacturer and distributor of such a system. This new system requires the use of chlorinating briquette tablets. On July 13, 1999 the City Commission adopted Resolution No. 99-493 authorizing the purchase of said chlorinating briquette tablets from Commercial Energy Specialists, Inc. on an emergency basis before the opening of the pools for the Summer season. 0 . Honorable Mayor and Members of the City Commission Page 2 of 2 The Parks and Recreation Department recommends the purchase of the chlorinating briquettes in the annual amount of $32,000 from Commercial Energy Specialists, Inc. As its sole distributor, CES can provide the City this product at a lower cost than the competition. In addition, CES includes the "Chem -Plus" program, which provides free testing of water, free equipment loaners, no -cost replacement of parts on its water treatment systems and other warranties not available from other vendors. Funding in the annual amount of $32,000 is available from the Parks and Recreation's General Operating Budget, Account Code No. 001000.580301.G.704. 0lti 4 �1 W 141(x`4% CAG/F /AR/sb CJ 9 — •'' , TO: Carlos A. Gimenez City Manager FROM • 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CITY iMANAO S- I Alberto ,'Lader, Director Parks a d recreation Department DATE: December 6, 2001 01 0Z'- :12 PM 12:17 SUBJECT: Request for Waiving Competitive Sealed Bids On Purchase of Chlorinating Tablets REFERENCES: ENCLOSURES: The Department of Parks and Recreation requests your authorization to waive competitive sealed bids for the purchase of chlorinating briquette tablets from Commercial Energy Specialists, Inc., "CES" in the estimated annual amount of $32,000. The Department recently purchased and installed (10) US Filter/Stranco automated pool water treatment systems for its park pools. These systems were purchased from the sole manufacturer and distributor, CES. These particular water treatment systems use chlorinating briquette tablets that can be provided by CES. As its sole distributor, CES can offer a lower price than the competition. In addition, CES includes a special warranty program for free water testing, free loaner of equipment and other premiums not available from other vendors. The City needs to purchase these tablets to operate the eight (8) City park pools currently using briquettes for the system. Accordingly, we are requesting your approval to purchase the products from CES to take advantage of the product warranty and, to obtain the lowest possible cost in the market for this item. Recommended approval: zZ"./. Frank Rollason Assistant City Manager AR/MP/EB/jag Approval: enez City M a e d c ✓ 38 a F_I CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM i TO: Linda Haskins, Director DATE: December 6, 2001 FILE Department of Management and Budget SUBJECT: Approval for Purchase of Chlorinating Tablets for Parks Department FROM : Alberto Ruder, ector /� REFERENCES Department ofH' s and Recreation ENCLOSURES: The Department of Parks and Recreation has requested a waiver of competitive sealed bids for the purchase of chlorinating briquette tablets from Commercial Energy Specialist, Inc. to use in park pools in the estimated annual amount of $32,000. The purpose of this memorandum is to confirm the availability of funds in the amount of $32,000 from the Parks and Recreation Department, General Operating Budget, Account No. 001000.5 803 01.6.704. Approval: Linda Haskins, Director Date: t 4-A'_' t.: City of Miami Management R Budget Date Z A/0 1 Time ZZ { A" .-nount of'$ s/' Z 000 . oa is ailable in account number: �7�1 d by. SIGN TURF �� 3S ..Joum Entries ReqEncumbrances +Req Liquidations PO Encumbrances AP Encumbrances ADIPO Invoices +APIPO Liquidations 0 38 rJ CITY Of MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Walter J. Foeman City Clerk • DATE: December 5, 2401 RLE : SUBJECT: Request to Publish Notice for Public Hearing W: Alberto R , Director REFERENCES; Purchase of Chlorinating Departm t Parks and Recreation Briquette Tablets from ENCLOSURES: Commercial Energy spo�nimjj'stql Inn Please mace arrangements to publish the attached Notice of Public Hearing for the purpose of waiving the requirements of obtaining formal bids for the purchase of chlorinating briquette tablets for the Department of Parks and Recreation, from Commercial Energy Specialists, Inc. , The date and time of this public hearing will bet %&"� 10 --pt, 4a.m. r Elvi G. Alonso Agenda Coordinator IS i CTI'Y OF AffAMi NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida an .tom , at l�aa • in the City Commission Chambers at City Hall, 3500 Pan Aterii/cam— Drive, Miami, Florida, for the purpose of waiving the requirements of obtaining sealed bids for the purchase of chlorinating briquette tablets to use in City park pools, from Commercial Energy Specialists, Inc,, in an annual amount not to exceed $32,000. Inquiries from other potential sources of such a package who feel that they might be able to satisfy the City's requirements for this item may contact Pamela Bums, Sr. Procurement Contracts Officer, Department of Purchasing at (305) 415-1905.