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Home My WebLink AboutR-02-0016J-02-018 1/8/02 Erj� r RESOLUTION NO. 0 �� A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 00-439, ADOPTED MAY 25, 2000, ACCEPTING THE MARCH 27, 2000 BID FROM AFTER HOURS CLEANING FOR THE PROVISION OF CUSTODIAL SERVICES FOR THE FIRE TRAINING CENTER AND THE FIRE GARAGE ADMINISTRATIVE FACILITY, TO REFLECT A CHANGE IN THE CONTRACT ADMINISTRATOR FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION TO THE DEPARTMENT OF FIRE -RESCUE, AND TO AMEND THE FUNDING SOURCE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 00-439, adopted May 25, 2000, is amended in the following particulars:l/ "RESOLUTION NO. 00-439 Section 2. The bid received on March 27, 2000, from After Hours Cleaning for the provision of custodial services for the Fire Training Center and Fire Garage Administrative Facility, pursuant to Invitation For Bids No. 99-00-069, for the to 1E)e u-ti4:izDepartment of Fire -Rescue, in an annual amount not to exceed $18,624, on a contract basis for one i.i Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. CITY COMMISSION I I;'I'r'�P'',-Q " o lm i, n, 2, 002d�cuoirzi�� I� (1) year, with the option to extend for two (2) additional one-year periods, is hereby accepted; with funds therefor hereby allocated from the Teneram-sere=iees- Administratien,--Gustedial Maintenanee Aeee Cade Ne.51x, 100.340, in an—afteunt ,aFire-Rescue,— Account Code No. 001000.280601.6.340, annual amaunt e f X18,6241 for subsequent contract renewal. periods,– &unds are a^l ,�' frees—Fire Rese e, Aeeeunt — eele Ne. . , are subject to availability of funds. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor .2/ PASSED AND ADOPTED this 10th day of January , 2002. MANUFL A. DIAD AYOR APPROVED AS TO FORM AND CORRECTNESS:ej `-LIQ1_111 NDRO VILA 4.CI LLO ATTORNEY W5896:tr:LB ?� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was adopted and passed. If the Mayor vetoes this Resolution, it shall not become effective unless the City Commission overrides the veto. Page 2 of 2 0 -_• 60 CITY OF MIAMI, FLORIDA OCA= 19 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM : Aar . Glmenez City Manager DATE: DEC 2 / ADT FILE: FM.154.doc SI BJECT : Resolution Amending Resolution No. 00-439, Fire -Rescue Custodial Services REFERENCES: Bid No. 99-00-069 ENCLOSURES: Resolution 1 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution, amending Section 2 of Resolution No. 00-439 adopted May 25, 2000, to properly reflect a change in the contract administration and account code amount, from the Department of General Services Administration to the Department of Fire -Rescue, utilizing only Fire -Rescue Account Code No. 001000.280601.6.340, in a total amount not to exceed $18,624.00. BACKGROUND On May 25, 2001, Resolution No. 00-439 was adopted and passed by the City Commission to provide custodial services for the Departments of General Services Administration and Fire -Rescue. Since then, the contract was transferred over to the Department of Fire -Rescue and the record needs to properly reflect a change in the contract administration and account amount to continue providing maintenance services for the Fire Training Center and Fire Garage Administration Facility. CAG/W LK/TF/jam FM.154.doc 0 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter, Director Department of Purchasing f William W. Bryson, Director FROM hie Department of Fire -Rescue DATE: SUBJECT: REFERENCES: ENCLOSURES: November 19, 2001 FILE: FM-155.do Amending Resolution No. 00-439, Fire -Rescue Custodial Services Bid No. 99-00-069 The Department of Fire -Rescue has verified that funding is available for the provision of custodial maintenance services for the Fire Training and Fire Garage Administration Facility. On May 25, 2001, Resolution No. 00-439 was adopted and passed by the City Commission to provide custodial services for the Department of General Services Administration and Fire -Rescue. Since then, the contract was transferred over to the Department of Fire -Rescue and the record needs to properly reflect a change in the contract administration and account amount, from the Department of General Services Administration to the Department of Fire -Rescue, utilizing only Fire -Rescue Account Code No. 001000.280601.6.340, in a total amount not to exceed 18,624.00. Ji Budget Appro al: r` 4, � — Lind M. Haskins, Director/Designee Date; CIP Approval: Pilar Saenz, CIP Administrator Date K/MFam J Budget .'� _s ! vet IM•a3 is 0010M. 2106o FM.155.doc G 2 1 (; • 1 J-00-351 5/16/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF AFTER HOURS CLEANING, FOR THE PROVISION OF CUSTODIAL SERVICES FOR FIRE FACILITIES, PURSUANT TO INVITATION FOR BIDS NO. 99-00-069, ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION TO BE UTILIZED BY THE DEPARTMENT OF FIRE - RESCUE, IN AN AMOUNT NOT TO EXCEED $18,624; WITH FUNDS THEREFOR HEREBY ALLOCATED FROM GENERAL SERVICES ADMINISTRATION, CUSTODIAL MAINTENANCE ACCOUNT CODE NO. 513000.421001.6.340, IN THE AMOUNT OF $7,760, AND FIRE -RESCUE ACCOUNT CODE NO. 001000.280601.6.340, IN THE AMOUNT OF $10, 864, FOR SUBSEQUENT CONTRACT RENEWAL PERIODS, FUNDING IS AVAILABLE FROM FIRE RESCUE ACCOUNT CODE NO. 001000.280601.6.340. WHEREAS, the Department of Fire -Rescue requires custodial maintenance services for the Fire Training Center and Fire Garage Administration Facility; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-069 were mailed to fifty-four (54) potential bidders; and WHEREAS, six (6) bids were received on March 27, 2000; and WHEREAS, the City Manager, the Director of General Services Administration and the Chief of Fire -Rescue, recommend that the CITY COV MISSION MEETING CF MAY 12 F ` Razolutson lla. bid from After Hours Cleaning, be accepted as the lowest responsive and responsible bid; and WHEREAS, funds are available from General Services Administration, Custodial Maintenance Account Code No. 513000.421001.6.340, in the amount of $7,760, and Fire -Rescue, Account Code No. 001000.280601.6.340, in the amount of $10,864, for a total annual amount of $18,624; for subsequent contract renewal periods, funds are available from Fire -Rescue, Account Code No. 001000.28060..6.340, subject to availability of funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on March 27, 2000, from After Hours Cleaning for the provision of custodial services for the Fire Training Center and Fire Garage Administrative Facility, pursuant to Invitation For Bids No. 99-00-069, for the Department of General Services Administration to be utilized by the Department of Fire -Rescue, in an amount not to exceed $18,624, on a contract basis for one (1) year, with the option to extend for two (2) additional one-year periods, is hereby accepted; with funds therefor hereby allocated from the General Services Administration, Custodial Maintenance Account Code "No. 513000.421001.6.340, in an amount not to exceed $7,760, and Page 2 of 3 c 0 • Fire -Rescue, Account Code No. 001000.280601.6-.340, in an amount not to exceed $10,864, for a total annual amount of $18,624; for subsequent contract renewal periods, funds are available from Fire -Rescue, Account Code No. 001000.280601.6.340, subject to availability of funds. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.` PASSED AND ADOPTED this 25th day of _ May -, 2000• - - -------- JOE CAROLLO, MAYOR With illi: mi `,c:.! SO! ^•:qui `zinc the N.Aa,- r. 0;0 r,r4 1,4:. = n........ Lir:�4a'.tc]T1 b„. w"*. l {.. rApar,jing same, without tha f'J'�J:: ATTEST: sitar S. . Ci Clark WALTER J. FOEMAN CITY CLER APP ED ASSD `0< .AND CORRECTNESS :t__ A-LJK; iDR0 VILARELLO CIT;Q ATTORNEY 319: RCL 11 if the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 CSi#u n£ �Cittmz C O N T R AC T A W A R D RENEWAL BID NO. 99-00-069/03 OTR: FIRST RENEWAL NAME OF BID: CUSTODIAL SERVICES CONTRACT PERIOD: JUNE 19, 2001 THROUGH JUNE 18, 2002 ORIG. CONTRACT PERIOD: ]UNE 19, 1999 THROUGH JUNE 18, 2001 COMMODITY CODE: 910-39 TERM OF CONTRACT: ONE (1) YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS METHOD OF AWARD: LOWEST FIXED PRICE AWARD BASED ON MEASURES: Yes (} No (X) { } SeE Aside ( ) BBE ( ) HBE { ) WBE owned firms { } Local Preference SECTION #1 F.E.I.N. # VENDOR NAME: STREET: CTY/STATE/ZIP: CONTACT PERSON: PHONE # FAX # BEEPER # PAYMENT TERMS: DELIVERY: WARRANTY: LABOR: ITEM AWARDED: VENDOR AWJ%?':�? 65-0465474 AFTER HOURS CLEANING SERVICE, INC. P. O. BOX 681 183 MIAMI, FLORIDA 33167 EDDY ALLEN (305) 623-8863 (305) 623-8571 (305) 353-3242 NET 30 DAYS I CALENDAR DAYS ARO P.O. GUARANTEE GUARANTEE FIRE FACILITIES SECTION #2 AWARD INFORMATION C.C. AWARD DATE: MAY 25, 2000 AMENDED AMOUNT: NONE AGENDA ITEM #: CA -5 SPECIAL CONDITIONS: YES RESOLUTION NO: 00-439 INSURANCE REQUIREMENT: YES TOTAL AWARD AMOUNT: $18,624.00 FINANCIAL OVERSIGHT BOARD: JUNE 15, 2001 SECTION #3 AFFIRMATIVE ACTION POLICY YES SECTION #4 REQUESTING DEPARTMENT INFORMATION USER DEPARTMENT/DIVISION: DEPARTMENT OF FIRE -RESCUE CONTRACT ADMINISTRATOR: JULIA MARTIN TELEPHONE NO.: (305) 416-1672 FAX NO. (305) 416-1683 SECTION #5 PROCURING AGENCY -SENIOR BUYER: PAMELA BURNS DATE PREPARED: JUNE 15, 2001 TELEPHONE NO: (305) 416-1905 FAX: (305) 416-1925 PREPARED BY: STEPHANIE JONES AMENDMENT BID NO, 99-00-069 ITEM: Custodial Services DEPARTMENT: Fire -Rescue TYPE OF PURCHASE: Amend Section 2 of Resolution No. 00-439 RECOMMENDATION: It is recommended that Resolution No. 00-439 adopted May 25, 2000, authorizing the provision of custodial services for the Fire Training Center and Fire Garage Administrative Facility from After Hours Cleaning, to reflect the change in the contract administrator from the Department of General Services Administration to the Department of Fire -Rescue, in an annual amount not to exceed $18,624; allocating funds therefore only from Fire - Rescue Account Code No. 001000.280.6.340. s 9Q D ec r ot k=ckdsi;ig`- Date AwardAmend