HomeMy WebLinkAboutO-12297-"-. Ab
J-02-1009 ij
11/18/02 1 �i 29ry
ORDINANCE NO.
AN EMERGENCY ORDINANCE OF, THE MIAMI CITY
COMMISSION, WITH ATTACHMENT(S), AMENDING
ORDINANCE. NO. 12279, THE ANNUAL
APPROPRIATIONS ORDINANCE, TO CHANGE CERTAIN
OPERATIONAL AND BUDGETARY APPROPRIATIONS FOR
FISCAL YEAR ENDING SEPTEMBER 30, 2003, TO
REFLECT THE REORGANIZATION OF CITY
OPERATIONS; CONTAINING A REPEALER PROVISION
AND A SEVERABILITY CLAUSE.
WHEREAS, the City Commission adopted Ordinance No. 12279,
the Annual Appropriation Ordinance, on September 26, 2002,
establishing revenues and appropriations for the City of Miami,
Florida, for Fiscal Year ending September 30, 2003; and
WHEREAS, the Administration proposes the reorganization of
City operations; and
WHEREAS, the proposed changes result in a net decrease in
funding for four (-4) positions in the General Fund; and
WHEREAS, it is necessary to revise certain operational and
budgetary appropriations for Fiscal Year ending September 30,
2003 to reflect the reorganization;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF.THE CITY
OF MIAMI, FLORIDA:
12297
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. Ordinance No. 12279, adopted September 26,
2002, the Annual Appropriations Ordinance for Fiscal Year ending
September 30, 2003, is amended in the following particulars:l/
"Ordinance No. 12279
Section 1. The following appropriations are made for the
'municipal operations of the General Fund for Fiscal Year ending
September 30, 2003:
GENERAL FUND Appropriations
Departments, Boards, and Offices:
Mayor $ 1,032,940
Board of Commissioners
City Manager
Office of the City Manager/Chief Executive Officer
9ffiee of Asset Management
Office of City Clerk
Office of Civil Service
Communications
/
Offiee of HearingBeards
Civilian Investigative Panel
Offiee of Pref -,l Gempl anee
Building
Conferences, Conventions and Public Facilities
Employee Relations
Finance
Fire - Rescue
i e Ta ^tr t'
vc rrc-i-crx�vs cc Symix
Municipal Services
1i crrT- a n ice s e d a e -s
Information Technology
GENERAL FUND
Departments, Boards, and Offices:
1,500,000
1,866;648 0
1,754,600
1,921,818 0
O°�4 1,630,438
309,726
820,000
S96,6SS 0
743,898 0
e114, 837 0
5,234,893
5,082,03G 5,027,198
3,457,678
5,030,386
56,331,638
15 ,�V
,�t"IVP 06 099 0
T
24,494,424
3-&0-1 1 0
8,��6 8,779,627
Appropriations
1� Words and/or figures stricken through shall be deleted.
Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Asterisks
indicate omitted and unchanged material.
Page 2 of 5 'x.22-7
t
Internal Audits and Reviews
Law
Management and Budg&t
Office of Strategic Planning, Budgeting & Performance
Parks and Recreation
Pension
Planning- & Zoning & Hearing Beards
Police
Purchasing
Real Estate & Eeenemie Develepment
Economic Development
Risk Management
Solid Waste
Office of Auditor General
Citystat
Office of Grants
Non -Departmental Accounts
TOTAL GENERAL FUND
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves
Undesignated Reserves
Total Reserves
11
76S,997 660,104
4,788,319
1,5 8 040; 0
1,593,469
11,188,789
23,036,,148- 22,999,640
2,387,884
9,416,990 0
1,249,,,915 1,253,694
o nnn 0
}�z
2,154,005
46,784,390 46,765,429
23,047,288
200,000
429,100
424,393
5581,547-56,493,683
$385,307,093
$5,000,000
$2,025,249
47,925,249 7,524,533
Section 3. The decrease in funding for four (-4)
positions in the General Fund-, as set forth in the Table of
Organization, is approved.
Section 4. All ordinances or parts of ordinances,
insofar as they are in conflict with provisions of this Ordinance
are repealed.
Page 3 of 5
1229'7
Section 5. If any section, part of section, paragraph,
clause, phrase or word of this Ordinance is declared invalid, the
remaining provision of this Ordinance shall not be affected.
Section 6. This Ordinance is declared to be an emergency
measure on the grounds of urgent public need for the preservation
of peace, health, safety, and property of the City of Miami, and
upon further grounds of the necessity to make the required and
necessary payments to its employees and officers, payment of its
debts, necessary and required purchases of goods and supplies and
to generally carry on the functions and duties of municipal
affairs.
Section 7. The requirement of reading this Ordinance on
two separate days is dispensed with by an affirmative vote of not
less than four-fifths of the members of the Commission.
Section 8. This Ordinance shall become effective
immediately upon its adoption and signature of the Mayor .21
a/ This Ordinance shall become effective as specified herein unless
vetoed by the Mayor within ten days from the date it was passed
and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City
Commission or upon the effective date stated herein, whichever is
later.
Page 4 of 5 12297
PASSED AND ADOPTED BY TITLE ONLY this
November
19th day of
2002.
MJINUEL A. DIAZ, MAYOR
ATTEST:
PRISCILLA A. THOMP ON
CITY CLERK
APPROVED A-9 T0,0'ORM
1365:tr:BSS
RRECTNESS z!�,
Page 5 of 5
12297
•
Fiscal Year 2003
Emergency Ordinance November 19
Page 1 of 2
11/14/2002 3:04 PM
0
Recommended
Headcount
Changes
Chane
Transfers
Explanation
General:Fund ,:';: ,
Exaenses _ •
Office of the City Manger (25)
(24.0)
(1,866,648)
Reorganized under the Office of the City Manager / Chief Executive Officer.
Office of the City Manger / Chief Executive Officer (25)
(112,048)
23.0
1,866,648
Reorganized from the Office of the City Manager. Position of City Manager being
reclassified to City Manager/Chief Executive Officer. Net savings from the
elimination of (1) Assistant City Manager (ACM) position and the reclassification of
(2) ACM positions to Chief Financial Officer (CFO) and Chief of Neighborhood
Services (CNS).
Office of Asset Management (81)
(10.33)
(1,021,818)
Reorganized under the Department of Economic Development.
Office of the City Clerk (22)
7.0 1
743,898
Reorganized from the Office of Hearing Boards.
Office of Labor Relations (86)
(7.0)
(596,655)
Reorganized under the Department of Employee Relations.
Office of Hearing Boards (82)
(7.0)
(743,898)
Reorganized under the Office of the City Clerk.
Civilian Investigative Panel
6.0
414,837
Reorganized from the Office of Professional Compliance
Office of professional Compliance (83)
(6.0)
(414,837)
Reorganized under the Civilian Investigative Panel.
Conferences, Conventions and Public Facilities (35)
(1.0)
(54,832)
Transfer of (1) position to the Film, Arts, Culture and Entertainment Board.
Employee Relations
(140,537)
40.0
3,598,215
Reorganized from the Department of Human Resources and the Office of Labor
Relations. Net savings from the elimination of (1) position.
General Services Administration (42)
(161.0)
(15,062,000)
Reorganized under the Department of Municipal Services.
Municipal Services
15,434
245.0
24,478,990
Reorganized from the Department of General Services Administration and the
Department of Public Works. Add'I cost from increase in budgeted salary of vacant
director position.
Information Technology (46)
(121,299)
(1.0)
Elimination of (1) position.
Human Resources (27)
(34.0)
(3,001,560)
Reorganized under the Department of Employee Relations.
Internal Audits and Reviews (52)
(105,893)
(1.0)
Elimination of (1) position.
Management and Budget (40)22,0
( )
(1,580,503)
Reorganized under the Department of Strategic Planning, Budgeting, and
Performance.
Office of Strategic Planning, Budgeting and Performance (40)
12,966
22.0
1,580,503
Reorganized from the Department of Management and Budget. Add'I cost from
increase in budgeted salary of vacant director position.
Pension (43, 44, 93)
(36,508)
-
Net benefits savings from Reorganization.
Page 1 of 2
11/14/2002 3:04 PM
0
•
•
Fiscal Year 2003
Emergency Ordinance November 19
Page 2 of 2
11/14/2002 3:04 PM
0
0
Recommended
I Headcount
Changes T
Chane
Transfers
Explanation
Police (29)
(2.0)
(138,020)
Transfer of (2) positions to the Film, Arts, Culture and Entertainment Board.
Public Works (31)
(84.0)
(9,416,990)
Reorganized under the Department of Municipal Services.
(88)
3,779
Add'I cost from increase in budgeted salary of vacant director position.
e and Economic Development (50)
(15.33)
(1,128,404)
Reorganized under the Department of Economic Development
Development
3,783
25.66
2,150,222
Reorganized from the Office of Asset Management and the Department of Real
Estate and Economic Development. Add'I cost from increase in budgeted salary of
vacant director position.
VManageme
gement (62)
(18,961)
Net benefits savings from reorganization.
tmental Accounts (92)
and Culture Board
(1.00)
(85,355)
Reorganized under the Film, Arts, Culture and Entertainment Board
i Action Plan
(2.00)
(104,083)
Reorganized under the Film, Arts, Culture and Entertainment Board
Arts, Culture and Entertainment Board
6.00
382,290
Reorganized from the Arts and Culture Board and Miami Action Plan, with (1)
position transferred from Conference, Conventions, and Public Facilities and (2)
positions from Police Department.
esignated Fund Balance
499,284
Net savings from reorganization.
General Fund Re-org Total:
(4.00)
Page 2 of 2
11/14/2002 3:04 PM
0
0
CITY COMMISSION
CHAIRMAN T. REGALADO
VICE-CHAIRMAN J. WINTON
COMMISSIONER A. GONZALEZ
COMMISSIONER J. SANCHEZ
COMMISSIONER A. TEELE, JR.
Police
I
Fire -Rescue
i
Management and Budget
Internal Audits & Reviews
Residents of Miami
CITY MANAGER
Grants / Agenda / CityStat / Community Relations / Transportation
Assistant City Manager Assistant City Manager
Finance & Administration Operations
Finance
Information Technology
Labor Relations Risk Management
Communications
Purchasing
Professional Compliance
Human Resources
apital Improvement
Program
Hearing Boards 1 1
10/15/02
NET
Solid Waste
GSA
Parks & Recreation
i
Public Works
Public Facilities
Homeless Program
EXECUTIVE MAYOR
Manuel A. Diaz
• Sister Cities
Assistant City Manager
Planning & Development
t—
Community Development
Planning & Zoning
LBuilding
I
off
Real Estate & Economic
Development
Asset Management
Note: Red= Abolish
position
Green: Proposed changes
City of Miami
Existing Organizational Chart
CTJ
•
0
CITY COMMISSION
CHAIRMAN T. REGALADO
VICE-CHAIRMAN J. WINTON
COMMISSIONER A. GONZALEZ
COMMISSIONER J. SANCHEZ
COMMISSIONER A. TEELE, JR.
CFO Responsibil�
+ Pension Admin
+ Worker's Comp
+ Financial Monitoring/
reporting/Troubleshooting
(Budget to Actual)
+ Financial Condition
Assessment Changes
+ Financial Planning
+ Bond Rating Agencies
Liaison
+ Capital Financing/
Alft Bonding
Police
Fire -Rescue
Residents of Miami
City Manager /
Chief Executive Officer
• Grants CityStat
• Agenda Transportation
• Community Relations
Chief Financial Officer
Finance
Note: Hearing Boards moved under City Clerk's
Office / Office of Professional Compliance moved to
staff CIP / Homeless Program moved to direct
report of City Commission 10/15/02
Conference, Conventions
and Public Facilities
Community Development
Risk Management
Chief of Neighborhood
Services
N.E.T.
Solid Waste
Department of Municipal
Services
(GSA & Public Works)
Building
Planning and Zoning
Parks & Recreation
EXECUTIVE MAYOR
Manuel A. Diaz
• Sister Cities
• Cultural Affairs
• Special Events
Chief Information Officer
(CIO)
Information Technology
+Strategic IT Planning
+ Telecom
+ Identify and evaluate
technology efficiency
initiatives
+Support innovations
that improve
productivity and
enhance services
+ Examine how
technology can reduce
costs
+ Staff Analysis of
Policy Initiatives
Chief of Strategic Planning,
Budgeting & Performance
+ Budgeting
+ Strategic and
Operational Planning
+ Fiscal Forecasting
+ Research/Analysis on
improving operations,
service delivery, &
performance
+ Privatization/
Outsourcing analysis
+ Development and
monitoring of
performance indicators
+ Follow-up on efficiency
improvements identified
by Internal Auditor
Proposed City of Miami Organizational Chart
0
Internal Audits &
Purchasing
Reviews
Dept. ofEconomic
Development
—
Communications
(REED & Asset
Management)
Capital Improvement
Dept of Employee Relations
Program
(Human Resources
and Labor Relations)
Note: Hearing Boards moved under City Clerk's
Office / Office of Professional Compliance moved to
staff CIP / Homeless Program moved to direct
report of City Commission 10/15/02
Conference, Conventions
and Public Facilities
Community Development
Risk Management
Chief of Neighborhood
Services
N.E.T.
Solid Waste
Department of Municipal
Services
(GSA & Public Works)
Building
Planning and Zoning
Parks & Recreation
EXECUTIVE MAYOR
Manuel A. Diaz
• Sister Cities
• Cultural Affairs
• Special Events
Chief Information Officer
(CIO)
Information Technology
+Strategic IT Planning
+ Telecom
+ Identify and evaluate
technology efficiency
initiatives
+Support innovations
that improve
productivity and
enhance services
+ Examine how
technology can reduce
costs
+ Staff Analysis of
Policy Initiatives
Chief of Strategic Planning,
Budgeting & Performance
+ Budgeting
+ Strategic and
Operational Planning
+ Fiscal Forecasting
+ Research/Analysis on
improving operations,
service delivery, &
performance
+ Privatization/
Outsourcing analysis
+ Development and
monitoring of
performance indicators
+ Follow-up on efficiency
improvements identified
by Internal Auditor
Proposed City of Miami Organizational Chart
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•
CITY COMMISSION
°CHAIRMAN T. REGALADO
VICE-CHAIRMAN J. WINTON
COMMISSIONER A. GONZALEZ
COMMISSIONER J. SANCHEZ
COMMISSIONER A. TEELE, JR.
Police
Fire -Rescue
Management and Budget
Internal Audits & Reviews
Residents of Miami
CITY MANAGER
Grants / Agenda / CityStat / Community Relations / Transportation
Assistant City Manager
Finance & Administration
Finance
Information Technology
Labor Relations Risk Management
Communications
Professional Compliance
Program
l� Hearing Boards
ea
Assistant City Manager
Operations
NET
Solid Waste
Parks & Recreation
EXECUTIVE MAYOR
Manuel A. Diaz
• Sister Cities
Assistant City 'Mana
Planning & DevelopmeMM
Purchasing 7" ' _
Public Works
Real Estate &Economic
4 Development
Human Resources Public Facilities A Note: Red= Abolish
1 Asset Management position
Green: Proposed changes
Homeless Program
10/29/02
City of Miami
Existing Organizational Chart
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Purchasing 7" ' _
Public Works
Real Estate &Economic
4 Development
Human Resources Public Facilities A Note: Red= Abolish
1 Asset Management position
Green: Proposed changes
Homeless Program
10/29/02
City of Miami
Existing Organizational Chart
El
CITY COMMISSION
CHAIRMAN T. REGALADO
VICE-CHAIRMAN J. WINTON
COMMISSIONER A. GONZALEZ
COMMISSIONER J. SANCHEZ
COMMISSIONER A. TEELE, JR.
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CFO Res nsibility
+ Pension Admin
+ Worker's Comp
+ Financial Monitoring/
reporting/Troubleshooting
(Budget to Actual)
+ Financial Condition
Assessment Changes
+ Financial Planning
+ Bond Rating Agencies
Liaison
+ Capital Financing/
Bonding
Police
Fire -Rescue
Internal Audits $'
Reviews
Communications
Capital Improvement
Program
Note: Hearing Boards moved under City Clerk's
Office / Office of Professional Compliance moved to
staff CIP / Homeless Program moved to direct
report of City Commission 10/29/02
Residents of Miami
City Manager /
Chief Executive Officer
• Grants CityStat
• Agenda Transportation
• Community Relations
Chief Financial Officer
Finance
Purchasing
Dept. of Economic
Development
(REED & Asset
Management)
of Employee Relations
(Human Resources
and Labor Relations)
Conference, Conventions
and Public Facilities
CommunityDevelopment
Risk Management
Chief of Neighborhood
Services
N.E.T.
Solid Waste
Department of Municipal
Services
(GSA & Public Works)
Building
Planning and Zoning
Parks & Recreation
EXECUTIVE MAYOR
Manuel A. Diaz
• Sister Cities
• Cultural Affairs
• Special Events
Chief Information Officer
(CIO)
Information Technology
+Strategic IT Planning
+ Telecom
+ Identify and evaluate
technology efficiency
initiatives
+Support innovations
that improve
productivity and
enhance services
+ Examine how
technology can reduce
costs
+ Staff Analysis of
Policy Initiatives
Chief of Strategic Planning,
Budgeting & Performance
+ Budgeting
+ Strategic and
Operational Planning
+ Fiscal Forecasting
+ Research/Analysis on
improving operations,
service delivery, &
performance
+ Privatization/
Outsourcing analysis
+ Development and
monitoring of
performance indicators
+ Follow-up on efficiency
improvements identified
by Internal Auditor
Proposed City of Miami Organizational Chart
do
t
•
Present City of Miami Organizational Chart
of Direct Reporting to City Commission
CITY COMMISSION
CHAIRMAN T. REGALADO
VICE-CHAIRMAN J. WINTON
COMMISSIONER A. GONZALEZ
COMMISSIONER J. SANCHEZ
COMMISSIONER A. TEELE, JR.
City Clerk -- City Attorney
Auditor General ---- Civil Service Board
Community Relations
Board
International Trade
Board
Miami Sports &
Exhibition Authority
Bayfront Park
Management Trust
Civilian Investigative
Panel
Arts and Entertainment
Board
Community
Redevelopment
Agency
Off -Street Parking
Authority
Downtown
Development Authority
Virginia Key Beach
Park Trust
Submitted into the public
record in connection with
item _Ip `on t t r 9 0
Priscilla A. Thompson
City Clerk
10/15/02
12297
•
•
Proposed City of Miami Organizational
Chart of Direct Reporting to City
Commission
CITY COMMISSION
CHAIRMAN T. REGALADO
VICE-CHAIRMAN J. WINTON
COMMISSIONER A. GONZALEZ
COMMISSIONER J. SANCHEZ
COMMISSIONER A. TEELE, JR.
City Clerk
(Hearing Boards)
City Attorney
Auditor General - Civil Service Board
Community Relations
Board
International Trade
Board
Miami Sports &
Exhibition Authority
Bayfront Park
Management Trust
Civilian Investigative Panel
(Professional Compliance staff —
of CIP)
Arts and Entertainment
Board
Community
Redevelopment
Agency
Off -Street Parking
Authority
Downtown
Development Authority
Virginia Key Beach
Park Trust
Submitted Into the public
record in connection w'th
on I a os
Priscilla A. Thompson
City Clerk
10/15/02
Homeless Program
12297
0
CITY OF MIAMI; FLORIDA 1@ 10
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
Recommendation
DATE: November 12, 2002 FILE:
SUBJECT: Emergency Ordinance Amending FY 2003
Appropriations Ordinance No. 12279
REFERENCES:
ENCLOSURES:
It is respectfully requested that amendments to the FY2003 Annual Appropriations Ordinance
No. 12279, be approved. These amendments are to implement the recommended City of Miami
Reorganization Plan ("Plan").
Background
The recommended changes are as a result of the "Plan". These changes will result in a
streamlined organizational structure that will enhance accountability and provide for a business-
like model to improve service delivery and efficiency. Several departments are merged under this
plan and the reporting structure has been modified to strategically align functions under one
chain of command for improved communications. Emphasis has been placed on services that
directly impact our residents and neighborhoods to facilitate an organization that is more
responsive and customer -service driven in its approach.
Highlights of the "Plan" include:
+ City Manager to be identified as City Manager/Chief Executive Officer (CEO)
+ Transfer of Special Events to the Mayor's Office creating The Film, Arts, Culture, and
Entertainment (FACE) Office. This will provide for a dedicated office that will become the
ambassador for special events and cultural affairs and dedicate the necessary resources and
attention to make our city a "true player" in these areas. Six (6) transfers from the following
departments/offices are providing the staffing:
1- Arts and Culture Board
2- Police
2- Miami Action Plan
1 -Conference, Conventions, and Public Facilities
+ Merger of Asset Management 'and Real Estate and Economic Development into the
Department of Economic Development
1229'
Page 2 Reorganization Plan
+ Merger of Public Works and General Services Administration into the Department of
Municipal Services
+ Merger of Human Resources and Labor Relations into the Department of Employee
Relations
+ Abolishing three (3) Assistant City Manager Positions and replacing with:
- Chief Financial Officer (CFO)
- Chief of Neighborhood Services
+ Changing the Department of Management and Budget to a function under the new
Chief of Strategic Planning, Budgeting, and Performance. The department will be re-
focused into more of Strategic Planning, Performance Improvement, Efficiency Analysis,
and other forecasting and proactive analytical functions.
+ A Chief Information Officer (CIO) that will oversee our IT functions, as well as,
provide. the coordinated IT strategic vision for the city.
+ The following department/office has been realigned under a different chain of
command reporting to a new supervisor:
- Dept. of Economic Development under CFO
- Conference, Conventions and Public Facilities under CFO
- Community Development under CFO
Building Dept. under Chief of Neighborhood Services
Planning and Zoning to Chief of Neighborhood Services
Hearing Boards to City Clerk
Homeless Program under City Commission
Office of Professional Compliance to staff Civilian Independent Review Panel
(CIP)
+ Abolishment of one (1) position from Office of Internal Audits and Reviews
The "Plan" will generate an immediate savings of approximately $ 500,000 through
reductions in department heads as a result of mergers. The changes will be phased in as
operational needs are addressed.
CAG/gi