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HomeMy WebLinkAboutO-12278ORDINANCE NO. 12278 AN ORDINANCE OF THE MIAMI CITY COMMISSION DEFINING AND DESIGNATING THE TERRITORIAL LIMITS FOR THE CITY OF MIAMI FOR THE PURPOSE OF TAXATION; FIXING THE MILLAGE AND LEVYING TAXES IN THE CITY OF MIAMI, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003; CONTAINING A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Miami -Dade County Property Appraiser estimates that the non-exempt valuation of taxable property, both real and personal in the City of Miami, Florida, for the fiscal year beginning October 1, 2002 and ending September 30, 2003, is $17,316,928,299; and WHEREAS, at an election held September 2, 1915, the City of Miami did annex certain territory unincorporated at the time of such election and did annex certain other territory incorporated at the time of such election; and WHEREAS, from time to time other territory has been included in the corporate limits for the City of Miami by legislative acts; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. For the purpose of this Ordinance, the "City of Miami" is defined to be, includes and designates the City of Miami as it now exists with its extended territorial limits, as set forth in the paragraphs prefatory hereto. Section 3. There shall be and hereby are levied upon the non-exempt assessed value of all property, both real and personal, in the City of Miami as described in Section 2 hereof, taxes at the rate reflected below for the fiscal year beginning October 1, 2002 and ending September 30, 2003, for the following purposes: (a) A tax of 8.8500 mills on the dollar for the General Operating Budget. (b) A tax of 1.2180 mills on the dollar to provide for the payment of maturing principal and interest, and charges and requirements related thereto of indebtedness incurred subsequent to the adoption of the Homestead Exemption Amendment to the Constitution of the State of Florida, and subject to the terms thereof. Section 4. This proposed millage rate herein adopted is higher than the "rolled back" rate by 7.95%. Section 5. The total of all ad valorem taxes proposed by the City Commission to be levied is more than the current year aggregate rolled back taxes by $11,285,442. Section 6. If any section, part of this section, paragraph, clause, phrase or word of this Ordinance is declared Page 2 of 3 - - 12-2 7 8 invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance shall become effective thirty (30) days after final reading and adoption thereof". PASSED ON FIRST READING BY TITLE ONLY this 11th day of September , 2002. PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY this 26thday of September 2002. ST: PRISCILLA A.- HOMPSON CITY CLERK RM AND CORRECTNESS: 1Vl.JiIIj V 1La`1I<LiLLV ATTORNEY 1� This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. Page 3 of 3 12278 PROPOSED BUDGET Y of CiMianai FY2003 Budget r Table of Organization .Q IACD 1P BRATEO ray - 9��ro., 0 TABLE OF ORGANIZATION FY 2002 - 2003 REGALADO (305)25054 20 WINTON (305)2505333 GONZALEZ (305) 2505430 IANCHEZ (305) 2505380 TEELE, JR. (305)2505390 City Attorney City Clerk Alejandro Vilarello Priscilla Thompson (305) 416-1830 (305) 250-5360 Crvd Service Board�mm Hearing Boards Minding 11 Teresita L. Fernandez =A.d,I.,aTishna 305)416-2020 Community RelationsmmvArts and Entertainment Board " Board Ada Rotas Vacant (305)416-1351 Bayfront Park International Trade Management Trust Board Timothy Schmand Chilton Harper (305)358-7550 wY„Communiry p (305)416.1967 Downtown Development~.... Redevelopment Agency Authority Annette Lewis' + Aloft- Menendez' (305) 579-3324 (305) 579-6675 Miami Sports 8 OO -Street Parking Exhibrticn Autnonty Au h riry James Jenkins Arthur Noreiga (305) 350.7861 I (305) 3735789 Police Officers' San Ration Em Retirement Trust Retirement Robert H Nadia Sandra Ele Revitalu:atlon Distract Sister Cities .... Anthony Georges-Pertre T ust (305)250-5309 Gwendolyn Warren' (305)416-1033 Hearing Boards -d--Www==w Teresita L. Fernandez (305)416-1488 "Acting/interim RESIDENTS OF MIAMI CITY MANAGER CARLOS A. GIMENEZ (305) 476-1025 Police Raul Martinez (305) 579-6565 Fire -Rescue William W. Bryson (305)416-1601 Management and Budget Marcelo Perlis' (3D5)418-1501 Internal Audits 8 Reviews --. Victor I. Igwe wN(305)46-2040 LaborRelations Vacant (305)416-2060 Communications Carlos McDonald (305)416-1440 Professional Compliance Shirley Richardson (305) 795-2325 CIP Admimstratmn Janet Pat— o (305)416-1017 Grants Administration (..,. Juan Carlos Espinosa i11 (305)416.1532 EXECUTIVE MAYOR Manuel A. Diaz (305) 2505300 'CRyStat Office' Vacant Sister Cities .... Anthony Georges-Pertre (305)416-1025 (305)250-5309 Assistant Cary Manager Finance 8 Administration Robert J. Nachhnger (305)416-1034 .„._._ Finance.-��.��. Scott Simpson (305) 416-1377 Information Technology Aldo G. Stancato (305)416-1505 Risk Management Vacant (3(5)416-1604 .. ... .. .... . Purchasg Jud'Ca er (305) 416.1901 Human Res r- es N Renee Jones' (305) 416-2110 Assistant City Manager Operations Frank K. Rolla— (305)416-1332 NET Dennis R Wheeler I (305) 416.1602 1 Solid Waste Clarance Patterson (305) 575-5133 I GSA Alex Martinez' (305)575-5130 Parks 8 Recreation Albert Ruder (305) 416-1310 Public Works .�.. John Jackson (305) 416-1223 „ Pu "t Facilihes� Christina Abrams (305)579 -6341 „ Homeless Program L.— Garcia (305) 579-3404 Assistant CIManger Planning 8 Development ' Dena 5. Bianchino (305)416.1451 I Communrty�Development/� ' Mousing Daniel Fernandes' (305)416-2068 � I Planning 8 Zoning Ana Gelabert-Sanchez (305)416-1470 �r3 Budding Nectar R. Lima (305)416-1102 Real Estate 8 Economic_ Development Arleen Weintraub (305)416-1414 Asset Managoment Laura L BAlberry r (305)416-1452,) :. 2278 TABLE 9F CONTENTSi BUDGET MESSAGE ...................................................... 4 READER'S GUIDE ........................................................ 5 CITYPROFILE........................................................... 7 BUDGET SUMMARIES Revenue Summaries Taxable Value.............................................................11 MillageRates..............................................................12 Revenue Summary by Category, General Fund....................................13 Revenue Summary by Fund, Combined Special Revenue Funds .......................14 Revenue Summary by Fund, Combined Debt Service Funds ..........................15 Appropriation Summaries Appropriations by Category ................................................... 16 Appropriation Comparison by Fund and Spending Agency ............................17 Summary of Position, Comparison by Fund.......................................19 CityWorkforce.............................................................21 GENERALFUND Mayor....................................................................22 Board of Commissioners..................................................... 24 CityManager..............................................................28 Asset Management..........................................................31 CityClerk.................................................................34 CivilService.........................................:.....................38 Labor Relations............................................................41 Communications............................................................ 44 Professional Compliance.....................................................47 Building..................................................................50 Public Facilities.............................................................55 Finance..................................................................60 FireRescue...............................................................64 GSA.....................................................................69 Grants Administration..................................................:.....75 Hearing Boards............................................................78 Human Resources..........................................................81 Information Technology......................................................85 InternalAudit..............................................................88 Law............................................. .......................92 Management& Budget.......................................................95 Parks and Recreation........................................................98 GESE Retirement Trust .....................................................103 FIPO Retirement Trust .................................. ..................107 Planning and Zoning ........................................................111 Police...................................................................116 �TY OFA CiMiami FY2003 Budget TABLE CONTENTS [MCI I ATED g1 GENERAL FUND continued... PublicWorks.............................................................123 Purchasing...............................................................128 Real Estate and Economic Development ...................:....................131 Risk Management ..........................................................136 SolidWaste...............................................................140 Non -Departmental Accounts..................................................144 Debt Service Funds General Obligation Bonds ....................................................145 Special Obligation Bonds .......................................... ...........147 Special Revenue Funds Other Special Revenue ......................................................148 Miami Convention Center.....................................................150 Economic Development & Planning Services ...........................x..........152 Fire Rescue Services ................................................:.....154 Neighborhood Enhancement Team (NET) ............................. :........155 Parks and Recreation Services ................................................158 Police Services............................................................160 Law Enforcement Trust fund ................................................. 162 Public Works Services ......................................................164 City Clerk Services .........................................................165 Local Option Gas Tax........................................................167 Public Service Taxes .......................................................168 Stormwater Utility ..........................................................169 Community Development........................................... .........170 Health Facilities Authority .......................................... � .........173 Capital Improvement Funds CIP Administration.......................................................... 174 Capital Improvement Projects .................................................177 FY2003 Capital Budget, Summary by Fund .............................� .........180 FY2003 Capital Budget, Detail by Fund .............................. 182 FY2003 Capital Budget, Summary of Unallocated Funds in Revenue Accounts ...........189 APPENDICES Appendix A: Glossary .............................................1.........190 Appendix B: Forecast & Methodology ................................. .........196 Appendix C: Cost Allocation ..................................................200 Appendix D: Fund Balance & Reserve Analysis ...................................202 Appendix E: Other Agencies.................................................203 3 12 2 78 BUDGET MESSAGE 12278 GIT f OFACi f Miami FY2003 Budget w r. City Ma ager's Message G Inca �� ::ATEE This Section will be printed in the final version of this book. 4 12278 READER'S GUIDE 12278 1,TY pF Ci f Miam; FY2003 Budget r RE ERS GUIDE I191 d IIATEB to t1 I h This section is a brief guide that explains the scope, format and content of Miami's annual budget document. It provides information to help the reader understand the concepts and components in this budget. SCOPE OF THE BUDGET DOCUMENT A municipal budget is a plan of financial operation containing an estimate of proposed expenditures and the proposed means of financing them during a fiscal year. The FY 2002-2003 (also called FY2003) annual budget document for the City of Miami provides historical, current and future comparisons of revenues and expenditures, and proposed allocations of resources. The budget contains summaries of all ongoing City operations including the Capital Improvement Program (CIP). BUDGET FORMAT -- OVERALL ORGANIZATION The Table of Contents lists the major subjects covered in this document and the corresponding page numbers. As a further aid to the reader, the document is organized into the following types of presentations: Budget Message — A narrative summary highlighting important financial aspects of the proposed budget and providing an overview of the major changes proposed by the City Manager for FY 2003 Table of Organization - A chart showing the organizational structure of City departments and agencies. Further indicators of the City's organization are found at the beginning of each departmental summary. City Profile- A summary containing demographic information about Miami Budget Summaries - A collection of financial tables and charts summarizing various components of the budget. The primary focus is on revenue estimates and proposed appropriation levels by fund. Fund Summaries - A series of four tabs organized by type of fund in which detailed departmental, divisional, or program summaries are included for individual budgetary units. The fund categories used are: • General Fund • Debt Service Fund • Special Revenue Funds • Capital Improvement Funds Glossary of Budget Terms and Acronyms - This section, found in Appendix A, contains definitions of the municipal budgetary terms and acronyms used in this document. Methodology and Assumptions - Appearing as Appendix B, this section explains the assumptions and process followed, and a description of the City's overall financial structure. Cost Allocation - Appearing as Appendix C, this section defines the City's core services and provides a full cost of delivering those services. 12278 ,V,y op City,& Miami ii�+rr/ $ READER '2003 Budget GUIDE Five Year Forecast and Reserve — This section, found in Appendix D, contains a five-year financial forecast with corresponding reserves for each year. Other City Agencies - These are semi -autonomous agencies controlled by and dependent on the City Commission for budget authority. Appendix E presents their budgets for FY2003. FORMAT FOR DEPARTMENT BUDGET SUMMARIES With a few exceptions, departments are arranged in alphabetical order. The General Fund section, for example, includes detailed summaries on all departments, divisions, and offices funded with General Fund revenues. i Department Summaries are in a standard format whenever applicable. The following explains the content for the pages in the General Fund and Special Revenue sections. Certain funding areas such as Non -Departmental Accounts (General Fund), Debt Service and Capital Improvements follow individually tailored formats. i Description — A brief narrative summary of the department's major responsibilities and activities to help the reader understand the fiscal and personnel allocations presented in the budget. Organization - An organizational chart showing the number of positions by division and/or section within each department. 1 Long -Term Goal —A brief statement of the department's long-range plans that aligns with the priorities set by the City Commission. 1 Objectives for FY 2003 — Measurable objectives the department plans to achieve' that will help reach the long-term goal. j Significant Accomplishments in FY 2002 —This highlights important achievements during FY 2001-2002 that deserve to be noted and recognized. Department Summary - This summary is a chart that provides a historical comparison of expenses by major object code categories and the budget estimate for the year to come. The page contains a pie chart reflecting the proposed budget allocation by categories. I Department Detail - This section explains any major increases or decreases by category to the departments recommended budget as well as any functional or organizational changes. Divisional Summary- Divisional Summary pages follow Department Summary pages for those departments that have more than one division. This summary is a chart that provides a historical comparison of expenses by divisions and the budget estimate for the new fiscal year. A bar graph depicts the proposed budget allocation by divisions. I Divisional Detail - This section explains any major increases or decreases by division to the department's recommended budget. 6 0 . * CITY PROFILE 12278 QTY of! Ci f Miami FY2003 Budget r TY PROFILE IACABI 11lITE8 � - � Now 106 years old, Miami is part of the nation's eleventh largest metropolitan area. Incorporated in 1896, Miami is the only municipality conceived and founded by a woman - Julia Tuttle. In population, Miami is the largest of the 31 municipalities that make up Miami -Dade County. Called the "Gateway to the Americas," Miami is an important center of international trade and commerce as evidenced by the large number of foreign consulates. Banking is big business here too. Miami has the most international banks of any city in the United States. As we venture forth into the third millennium, the City of Miami is literally "changing at the speed of magic." The changes are reflected in the skyline, teeming with construction cranes in the central downtown business core, the Omni area immediately north of downtown, Coconut Grove, on Watson Island, and on Brickeli Key. There are signs of urban revitalization nearly everywhere. Commercial and residential construction has maintained a steady upward pace from 1998 through August of 2002, as reflected in the latest building trends data for the City of Miami. Commercial Construction Residential Construction Year Building Permits Issued Construction Cost Building Permits Issued Construction Cost 1998 3199 $322 million 4285 $44 million 1999 2918 $697 million 4552 $51 million 2000 3370 $633 million 5055 $45 million 2001 3523 $581 million 4957 $55 million 2002 2386 $963 million 3603 $63 million Revitalization is not just commercial. It radiates throughout all Miami neighborhoods. Due to the front-line efforts of our Neighborhood Enhancement Teams (NET), the City is cleaning up its streets and vacant lots, planting trees, demolishing unsafe structures, reducing illegal dumping, and performing aggressive code enforcement. City efforts to improve our neighborhoods are a nice complement to our 1998 designation as part of Miami-Dade's Empowerment Zone. Much of the City's five poorest neighborhoods are within the Empowerment Zone area. This designation should create an opportunity for approximately 37,000 low-income Miami residents in the target area to benefit from new health, education and social services. Loans, grants and tax incentives will be available to existing businesses and to new ventures willing to relocate or start up in the Zone. At least 5,000 new jobs will be created. During the Zone's ten years of existence, the Miami -Dade area could receive approximately $90 million from the federal government. Other funds will be leveraged from State and local sources. This is a unique opportunity to improve the lives of some of our most disadvantaged constituents. 12,278 COMMUNITY PROFILE DATA Year of Incorporation Form of Government Area of City Recommended FY 2003 Budget Expenditures Per Capita Ci Miami TY I 1896 Mayor -Commissioner Plan 34.5 Square Miles $381,237,976 (General Fund) $1,052 POPULATION & RACIAL COMPOSITION 2000 Census 362,470 White 12% Black 22% Hispanic 66% POPULATION BY PLACE OF BIRTH* Native 40.5% Bom in Florida 26.6% Born Out of State 11.3% Born Outside United States 2.6% Foreign Born 59.5% AGE DISTRIBUTION 1-19 Years 24.4% 20-44 Years 36.8% 45-59 Years 17.2% 60-74 Years 13.8% 75 and Older 8.1% Median Age 38 * Figures are from the 2000 U.S. Census. 8 F Y2003 Budget ROF[LE 12278 iTY OFA CiojdfMiami FY2003 Budget 1� .. _INTY PROFILE 11912r IeAreo � 044 HOUSEHOLD CHARACTERISTICS Total Households 134,198 Median Household Income* $23,483 Household Size (Persons) 2.84 HOUSING TENURE Occupied Housing Units 134,198 Owner -Occupied Housing Units 46,836 Renter -Occupied Housing Units 87,362 THE LABOR FORCE Civilian Labor Force* 147,201 Percent Employed 88.3% Percent Unemployed 11.7% Employment by Occupation* Occupation % of Workers Management, Professional, and related occupations 23.8 Service occupations 22.1 Sales and office occupations 26.2 Farming, fishing, and forestry occupations 0.5 Construction, extraction, and maintenance occupations 13.6 Production, transportation, and material moving occupations 13.8 ' Figures are from the 2000 U.S. Census. 9 " 78 Miami's Major Employers Occupation Miami -Dade Public Schools Miami -Dade County Govt. Federal Agencies State Government Jackson Memorial Hospital Bell South City of Miami ECONOMIC DATA # of Workers 37,500 30,000 18,276 18,100 10,000 8,240 3,400 Cost of Living Comparison for Selected Urban Areas* (U.S. Average = 100) city Index New York (Manhattan), NY 239.2 Boston, MA 132.4 Washington, D.C. 112.9 Philadelphia, PA 121.7 Miami, FL 106.7 Phoenix, AZ 100.2 Atlanta, GA 101.8 Dallas, TX 97.0 Baltimore, MD 95.5 TOURISM Visitors to Greater Miami in 2001 Domestic 3,217,300 International 4,058,496 Total 7,275,796 Visitors to Greater Miami by Place of Origin, 2001 European Countries 1,221,000 Canada 585,000 Latin America: 3,281,600 South America 2,165,300 Central America 415,700 Caribbean 700,600 Others 158,100 Total 6,245,700 ' Cost of living data is from the ACCRA Index, July, 2001. 10 Ciq&fMiami OTry1 2003 Budget ®FILE REVENUE' SUMMARIES QTY OF 1 G Miami FY2003 Budget REVENUT SUMMARIES INCORP 11AT11 0 TAXABLE VERSUS GROSS VALUE EXEMPTIONS AT A GLANCE Ad valorem taxes are taxes levied against the assessed valuation of real and tangible personal property in Miami for the current year. The amount of taxes levied by a municipality is dependent on the millage rate in effect and the final taxable values, which is the gross taxable value adjusted for exemptions entitled to governmental entities, churches, public schools and universities, and some other non-taxable entities and reductions made through a value adjustment hearing board process. The difference between the gross value and those exemptions and adjustments is what is known as a municipality's taxable value. The taxable value is the true value which taxes are levied against. Within the City of Miami, the preliminary value assessment of those exemptions for 2002 equated to a little over $7.7 billion. This amount represented 30.7% of the gross taxable value of approximately $25 billion for that year, which translates to significant revenue loss for the City. 75% 74% 73% 72% 71% 70% 68% 67% 66% 65% 64% 63% Gross Assessed Value vs. Taxable Assessed Value 1995 1996 1997 1998 1999 2000 2001 2002 ❑ Taxable ❑ Non -Taxable FY 2002 Exemptions and Other Non -Taxable Total Value = $7,662,962,408 Other Non -Taxable 1R Aft°% Othc 0.32° Institutional 15.97% $25K Homestead 13750/. Ad'I $25K S.O.S. 2.01% 11 ental 49.06% ' 7,8 w 1,VY °F r alwMiami FY2003 Budget REVENU SUMMARIES IICIIt IBATEI � tl 11 G�coy 1r�04~ MILLAGE RATES OPERATING AND DEBT SERVICE A mill is expressed as a $1 in taxes for every $1,000 of assessed valuation. This is the rate that is calculated with the taxable value to show the amount of ad valorem taxes levied by a municipality. For Fiscal Year 2003, the estimated operating and debt service millage rates for the City of Miami are shown below. 14.0000 12.0000 10.0000 8.0000 6.0000 4.0000 2.0000 0.0000 (a) FY (b) FY '98 (c) FY '99 (d) FY '00 (e) FY '01 (f) FY '02 (g) FY '03 '95-'97 f Debt Service x Operating Q Combined 'The millage rates expressed in the chart above are the adopted rates for fiscal years 1995 - 2002 and the estimated rate for fiscal year 2003. REVENUE SUMMARY BY CATEGORY GENERALFUND The General Fund is the general operating fund of the City. It accounts for all financial resources except for those required to be accounted for in another fund. The largest source of revenue in this fund is generated from ad valorem taxation. 12 1278 Debt Service Operating Combined FY '95 '97 2.1060 9.5995 11.7055 FY '98 1.9200 9.5995 11.5195 FY '99 1.7900 10.0000 11.7900 FY '00 1:4000 9.5000 10.9000 FY '01 1.2800 8.9950 10.2750 FY '02 .1.2180 8.9950 10.2130 FY '03 1.2180 8.8500 10.0680 'The millage rates expressed in the chart above are the adopted rates for fiscal years 1995 - 2002 and the estimated rate for fiscal year 2003. REVENUE SUMMARY BY CATEGORY GENERALFUND The General Fund is the general operating fund of the City. It accounts for all financial resources except for those required to be accounted for in another fund. The largest source of revenue in this fund is generated from ad valorem taxation. 12 1278 w t�Y °Fr Ci Miami FY2003 Budget REVENU SUMMARIES * 18CIBE IIITEI � _ d II tl Adopted Amended Estimated Budget Budget Budget 2001-02 2001-02 2002-03 General Fund Taxes $147,421,816 $147,596,816 $165,831,576 Licenses and Permits $8,263,850 $8,323,850 $8,405,200 Intergovernmental Revenu $30,674,416 $31,482,730 $31,147,597 Charges for Services $69,165,311 $80,620,125 $92,584,618 Fines and Forfeits $3,845,000 $3,845,000 $3,960,000 Miscellaneous Revenue $15,428,905 $15,428,905 $15,554,000 Non -Revenues $9,539,619 $43,863,207 $19,948,005 Internal Service Funds $35,191,695 $35,191,694 $45,876,098 $319,530,611 $366,352,327 $383,307,094 FY 2003 General Fund Revenue Breakdown Miscellaneous Reven 4°/ Licenses and Pe 2% Internal Service Funds 12% Intergovernme Revenue 8% Fines ar Forfeits 1% Non -Revenues 1 � ' Charges for Services 24% 13 Taxes 43% pp/MM/JJpp,, h , 1�Y of r CidkfMiami FY2O03 Budget - REVENUE SUMMARIES 1116111 IIBTIB _ 17 h REVENUE SUMMARY BY CATEGORY COMBINED SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. In Fiscal Year 2000, this fund was reorganized into several distinct funds. Each Special Revenue Fund, as outlined below, has revenue sources specific to the purpose for which that fund was established. These sources include subsidies from the General Fund, grants, special assessments and taxes. Special Revenue Funds Fund 102 — Convention Center Fund 103 — Economic Development and Plan Services Fund 104 — Fire Rescue Services Fund 105 — Neighborhood Enhancement Team Offices Fund 106 — Parks and Recreation Services Fund 107 — Police Services Fund 108 — Law Enforcement Trust Fund Fund 109 — Public Works Services. Fund 110 — City Clerk Services Fund 111 — Local Option Gas Tax Fund 113 —Public Services Taxes Fund 114 — Stormwater Utility Fund 117 —Community Development Fund 118 — Health Facilities Authority 14 1 12278 QTY Opr Ci f Miami FY2003 Budget REVENU SUMMARIES IICB1� IIITEI � _ d 11 11 REVENUE SUMMARY BY CATEGORY COMBINED DEBT SERVICE FUNDS Debt Service Funds account for the accumulation of resources for, and payment of, general long-term debt principal, interest, and related costs. The major revenue sources in these funds are from taxes levied through a debt millage rate, public service taxes and from interdepartmental revenues. Adopted Amended Estimated Budget Budget Budget 2001-02 2001-02 2002-03 Debt Service Fund Taxes $17,936,811 $17,936,811 $19,877,128 Licenses and Permits $0 $0 $0 Intergovernmental Revenu $912,133 $912,133 $302,403 Charges for Services $0 $0 $1,860,000 Fines and Forfeits $0 $0 $0 Miscellaneous Revenue $445,900 $445,900 $422,345 Non -Revenues $0 $0 $3,855,235 Internal Service Funds $20,713,631 $20,713,631 $14,890,437 $40,008,475 $40,008,475 $41,207,548 FY 2003 Debt Service Funds Revenue Breakdown Non -Revenues 9.36% Miscellaneous Revenue 1.02% Taxes 48.24% Internal Service Funds 36.14% Charges for Services 4.51% ammental rtevenue 0.73% 15 12278 APPROPRIATION SUMMARIES 1-2278 i 5 iA &OPRIAT10% iSUMMARIES Appropriation by Category General Fund The chart shown below classifies the General Fund Estimated Fiscal Year 2003 Appropriations into several categories. The expenditure categories listed in the chart specifically depict how the City appropriates its funding sources. Personnel cost, which accounts for 73% of the estimated appropriation amount, includes all salary and fringe benefits including health insurance, worker's compensation, and pensions. The operating expenses category includes all fixed and variable related expenses except those listed as a separate category. Adopted 2001-02 Amended 2001-02 Personnel 240,779,401 Operating 37,326,137 Utilities 8,088,342 Insurance 8,100,000 Reserves 9,001,426 Non -Operating 7,252,772 Capital Improvement 8,982,534 Operating 11.36% Non -Opera, 2.30° $319,530,612 243, 552, 085 42,936,432 8,107,342 10, 800, 000 8,891,426 13,422,749 38,642,292 Proposed 2002-03 272,722,669 43, 553, 035 8,100, 784 11,550,417 7,264,329 8,798,470 31,317,389 $366,352,326 $383,307,093 Appropriation by Category For the General Fund Estimated Budget of $375,185,277 Personnel 3.01% 16 teserves 1.90% lities 2.11 % d _..ient r 8.17% 1fY OFr Cigftf Miami FY2003 Budget AP OPRIATTON ino0io 1:ATEE °eco04�o SUMMARIES H Appropriation Comparison By Fund. And Spending Agency 17 12278 Adopted Amended Proposed 2001-02 2001-02 2002-03 GENERALFUND Mayor 653,935 828,935 1,032,940 Board of Commissioners 939,900 1,089,900 1,500,000 Office of the City Manager 1,484,779 1,484,779 1,696,876 Office of Asset Management 905,253 957,253 1,021,818 Office of the City Clerk 1,051,236 1,101,236 886,540 Office of Civil Service 298,690 298,690 309,726 Office of the Auditor General* - - 200,000 Office of Communications 466,129 532,629 820,000 Office of Labor Relations 595,563 595,563 596,1355 Office of Professional Compliance 470,600 470,600 414,837 Office of CitiStat* - - 429,100 Office of Grants Administration* - - 424,393 Office of Hearing Boards - - 743,898 Building 4,787,626 4,787,626 5,234,893 Conferences, Conventions & Public Facilities 5,029,240 5,227,240 5,082,030 Finance 4,809,626 4,809,626 4,986,518 Fire - Rescue 48,957,952 49,857,952 56,331,638 General Service Administration 13,862,142 13,862,142 15,062,000 Human Resources 2,800,706 2,800,706 3,001,560 Information Technology 7,923,398 7,923,398 8,900,926 Internal Audits and Reviews 718,262 718,262 765,997 Law 3,978,161 3,978,161 4,788,319 Management and Budget 1,706,222 1,706,222 1,580,503 Parks and Recreation 10,268,614 10,268,614 11,188,789 Pension 10,821,888 10,821,888 23,036,148 Planning & Zoning 2,702,010 2,702,010 2,557,656 Police 87,086,055 88,386,055 95,240,931 Public Works 10,381,954 10,409,954 9,416,990 Purchasing 1,086,584 1,086,584 1,249,915 Real Estate & Economic Development 1,073,876 1,073,876 1,128,404 Risk Management 46,771,878 50,271,878 46,784,390 Solid Waste 1 19,201,158 21,001,158 23,047,288 Non -Departmental Accounts 28,697,174 67,299,390 53,845,415 GENERAL FUND Total: $319,530,611 $366,352,327 $383,307,093 17 12278 tzY SFr • Ci Miami FY2003 Budget APIFROPRIATION IRCO1: ;`ATER SUMMARIES Appropriation Comparison By Fund And Spending Agency Continued Adopted 2001-02 DEBT SERVICE FUND Special Obligation Bonds 22,544,682 General Obligation Bonds 17,463,793 DEBT SERVICE FUND Total: $40,008,475 SPECIAL REVENUE FUNDS Fund 100 - Other Special Revenue Fund Fund 102 - Convention Center Fund 103 - Economic Devel. & Plan. Serv. Fund 104 - Fire Rescue Services Fund 105 - Neigh. Enhance. Teams (N.E.T. Fund 106 - Parks & Recreation Services Fund 107 - Police Services Fund 108 - Law Enforcement Trust Fund Fund 109 - Public Works Services Fund 110 - City Clerk Services Fund 111 - Local Option Gas Tax Fund 113 - Public Service Tax Fund 114 - Stormwater Utility Fund '117 - Community Development Serv. Fund 118 - Health Facilities Authority SPECIAL REVENUE FUNDS Total: Total City of Miami Budget: CAPITAL IMPROVEMENT FUND CIP Administration AUTHORITIES/OTHER AGENCIES Bayfront Park Management Trust Community Redevelopment Agency Department of Off -Street Parking Downtown Development Authority Miami Sports and Exhibition Authority Model City Com. Revitalization District Trust 125,000 7,578,196 243,798 5,425,663 4,720,126 915,752 39,450,169 10,434,609 1,000,386 134,293 7,100, 000 42, 717, 373 8,962,242 46,331,828 84,453 $175,223,888 $534,762,974 3,517,839 19,702,949 14,476,983 2,132,609 1,000,000 18 Amended 2001-02 22, 544, 682 17,463,793 $40,008,475 605,983 7,646,421 5,031,956 6,178, 823 5,070,982 2,313,528 39,450,169 9,517,417 1,000,386 347,293 7,400, 000 42,717,373 8,962,242 72, 733, 317 84,453 $209,060,343 $615,421,145 3,517,839 9,041,243 14,476,983 2,132,609 1,000,000 Proposed 2002-03 18,589,411 22, 618,137 $41,207,548 125,000 7,058,292 243,798 5,239,363 5,650,880 941,817 17,117,430 8,064,087 1,088,968 191,013 0 56, 299, 393 0 43, 781, 096 116,654 $145,917,791 $570,432,432 3,304,252 3,562,600 7,679,166 14,671,501 2,506,877 1,050,000 12,716,368 7 ZIV OF A Ol Miami FY2003 Budget APPROPRIATION .� Inch 1e i1 AT18 . o 04~4 SUMMARIES 0 Summary of Positions - Comparison By Fund Difference Difference Adopted Amended Between Proposed Between Positions Positions Adopted & Positions Proposed & 2001-02 2001-02 Amended 2002-03 Ameneded GENERALFUND Mayor 10.50 14.50 4.00 15.05 0.55 Board of Commissioners 18.00 18.00 - 20.45 2.45 City Manager 20.00 20.00 - 22.00 2.00 Office of Asset Management 10.33 10.33 - 10.33 - Office of the Auditor General* - - - 1.00 1.00 Office of the City Clerk 11.00 11.00 - 10.00 (1.00) Office of "CityStat"* - - - 6.00 6.00 Office of Civil Service 4.00 4.00 - 4.00 - Office of Communications 7.00 10.00 3.00 11.00 1.00 Office of Grants Management` - - - 6.00 6.00 Office of Labor Relations 7.00 7.00 - 7.00 - Office of Professional Compliance 9.00 9.00 - 6.00 (3.00) Building 83.00 83.00 - 81.00 (2.00) Conference, Conv. & Public Facilities 31.66 31.66 - 28.66 (3.00) Finance 67.00 67.00 - 66.00 (1.00) Fire Rescue Civilian 74.00 74.00 - 73.00 (1.00) Sworn 608.00 634.00 26.00 634.00 - Total Fire Rescue: 682.00 708.00 26.00 707.00 (1-00) General Services Administration 156.00 156.00 - 161.00 5.00 Human Resources 34.00 34.00 - 34.00 - Information Technology 70.00 70.00 - 74.00 4.00 Internal Audits 11.00 11.00 - 11.00 - Law 57.00 57.00 - 59.75 2.75 Management & Budget 26.00 26.00 - 22.00 (4.00) Non -Departmental Accounts (NDA) Miami Action Plan 2.00 2.00 - 2.00 - Sister Cities 2.50 2.50 - 2.50 - Community Relations Board - 1.00 1.00 1.00 - Arts and Culture Board* - - - 1.00 1.00 Employee Pool 1.00 1.00 - - (1.00) Parks and Recreation 128.00 128.00 - 133.00 115.00 Planning and Zoning 37.34 37.34 - 35.34 (2.00) Police Civilian 352.00 352.00 - 330.00 (22.00) Sworn 1040.00 1040.00 - 1061.00 21.00 Total Police: 1392.00 1392.00 - 1391.00 (1.00) Public Works 110.00 110.00 - 84.00 (26.00) Purchasing 18.00 18.00 - 19.00 1.00 Real Estate & Economic Development 15.33 15.33 - 15.33 - Risk Management 33.00 33.00 - 32.00 (1.00) Solid Waste 241.00 241.00 - 242.00 1.00 Office of Hearing Boards - - - 7.00 7.00 TOTAL GENERAL FUND: 3294.66 3328.66 34.00 3328.41 (0.25) 19 12278 r .�zY OpGjWfMiami FY2003 Budget F r API ROPRIATION >~ 11168;; IIATrB SUMMARIES Summary of Positions - Comparison By Fund Continued I otal - Uther Special Revenue 1-und: 2.00 2.00 - 2.00 - Fund 101 - Comm. Redevel. Agency (CRA) 5.00 5.00 Difference 41.00 Difference 3.00 Adopted Amended Between Proposed Between Positions Positions Adopted & Positions Proposed & - 5.34 2001-02 2001-02 Amended 2002-03 Ameneded SPECIAL REVENUE FUNDS DRI Administration 5.00 5.00 - - (5.00) Fund 100 - Other Special Revenue Fund Administration Homeless Program 2.00 2.00 - 2.00 - I otal - Uther Special Revenue 1-und: 2.00 2.00 - 2.00 - Fund 101 - Comm. Redevel. Agency (CRA) 5.00 5.00 46.00 41.00 Administration 3.00 3.00 - 3.00 - Fund 102 - Convention Center Administration 5.34 5.34 - 5.34 - Fund 103 - Economic Devel. & Plan. Serv. DRI Administration 5.00 5.00 - - (5.00) Fund 105 - Neigh. Enhance. Teams (N.E.T.) Administration 98.00 98.00 - 98.00 - Fund 106 - Parks & Recreation Services Disabilities Program 8.00 8.00 - 8.00 - Fund 107 - Police Services Civilian 29.00 29.00 - 23.00 (6.00) Sworn 168.00 168.00 - 124.00 (44.00) Total - Police Services: 197.00 197.00 - 147.00 (50.00) Fund 108 - Law Enforcement Trust Fund Administration 4.25 4.25 - 4.25 - Fund 110 - City Clerk Services Administration - 3.00 3.00 3.00 - Fund 117 -Community Development Serv. Administration 164.00 164.00 - 89.00 (75.00) TOTAL SPECIAL REVENUE FUNDS:, 486.59 .489.59 3.00 359.59 (130.00) CAPITAL IMPROVEMENT PROGRAM FUND Administration Office - 5.00 5.00 46.00 41.00 TOTAL CIP FUND: - 5.00 5.00 46.00 41.00 TOTAL ALL FUNDS: 3781.25 3823.25 42.00 3734.00 (89.25) Notes: (*) Denotes new Offices, Departments, or Boards added for Fiscal Year 2003. This Summary of positions does not contain information related to Temporary Positions within the City of Miami. That information can be found on the Departmental Description pages, along with their respective Table of Organization. 20 t�V 0 Ci Miacmi FY2003 Budget - APPROPRIATION IIC1;; TfO SUMMARIES CITY WORKFORCE This Proposed Budget contemplates a reduction to the City's workforce. The total number of permanent positions is 3,734.00 for a net decrease of 89.25 positions for all funds. The General Fund comprises 3,328.41 of this total, which is a reduction of 0.25 permanent positions from the prior years amended number. The Summary of Position Comparison does not include temporary positions because the City felt that instead of holding a department to a certain number of temporary positions, which an adopted table of organization with temporary positions does, it was more prudent to allow departments to use temporary budgets to hire based on funds available. In the departmental pages there is a reference as to how many Full Time Equivalents (FTE'S) a department could have based on the assumption that the temporary earned $10.00 per hour and worked 40 hours per week, this is then added to calculate a total number of positions a department could have based on this assumption. Labor Unions There are four Labor Unions in the City: Fraternal Order of Police (FOP), American Federation of State County and Municipal Employees (AFSCME), International Association of Fire Fighters (IAFF), and American Federation of State County and Municipal Employees 79 (AFSCME 79). Labor unions represent eighty-seven (87)% of the City's workforce. The composition of staff, by labor organization, is as follows: IAFF 17% Others 32% 21 AFSCME 33% 3CME 79 0 GENERAL FUND * tICIrell, DESCRIPTION ORGANIZATION ® G%IWMiami FY2003 Budget OFFICE OTF THE MAYOR Miami's form of government is called the "mayor -commissioner plan". Qualified voters elect the Mayor at -large to a four-year term. He appoints the City Manager who is the chief administrative officer but the Mayor may not dictate the appointment or employment of any other employees. Although not a member of the City Commission, the Mayor may preside over Commission meetings or designate a Commissioner to preside. He may take command of police during a public emergency. He has veto authority over any actions of the Commission. The Mayor is Miami's official representative and maintains contact with all levels of government to foster cooperation. FY 2003 Table of Organization Classified: 0 Unclassified: 17.55 Temporary FTE: 2 Total Positions: 19.55 Mayor of the City Administrative Staff Classified: 0 Unclassified: 15.05 Sister Cities Program Classified: 0 Unclassified: 2.5 22 12. 2 7 Miami FY2003 Budget' C'K i OFFICE , HE MAYOR i i DEPARTMENT SUMMARY DETAILS Non -Operating FY2001 FY2000 CATEGORY ACTUAL Personnel $460,192 Operating Expense $52,392 Capital Outlay $7,353 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIN14TED $497;970 $597,275 $773,069 $977,074 $78,311 $56,660 $55,866 $55,866 $1,234 $0 $0 $0 $519,937 $577,515 $653,935 $828,935 $1,032,940 Allocation by Department Operating Expense 5.41% Personnel 94.59% ♦ Personnel: This category is $204,005 or 26.39% more than the FY2002 Amended Budget due to four new positions added in FY 2002, cost of living increases, and anniversaries. . 23 4 1 w i1Y °Fr` . Ci Miami FY2003 Budget COMMISSIONERS 11011P 111111 d II /1 oy �o4ti4 DESCRIPTION ORGANIZATION The Board of Commissioners. consists of five Miami residents elected to four-year terms from five districts within the City. Elections are nonpartisan. The Commission's role is to provide policy direction for programs that are effective, efficient, and responsive to the needs of residents. The policy decisions of the Commission are implemented by the City Manager. Commissioners are prohibited from dictating the appointment or employment of any City employee or for giving orders to any subordinates of the City Manager. The Commission may remove the City Manager or override any mayoral veto by a four-fifths vote. FY 2003 Table of Organization Classified: 0 Unclassified: 20.45 Temporary FTE: 6 Total Positions: 26.45 Board of Commissioners Commissioner - District 1 Angel Gonzalez Classified: 0 Unclassified: 4.08 Commissioner - District 3 _" Joe Sanchez . Classified: 0 Unclassified: 3.14 Commissioner - District 5 Arthur E. Teele Classified: 0 Unclassified: 5 24 Commissioner - District 2 Johnny L. Winton Classified: 0 Unclassified: 5.06 Commissioner - District 4 Tomas Regalado Classified: 0 Unclassified: 3.17 12,278 GgIf Miami FY2003 Budget �- COTMMISSIONERS 7. DEPARTMENT SUMMARY DETAILS Allocation by Department Operating Expense 11.06% l Personnel 88.94% ♦ Personnel: This category is $389,890 or 41.29% more than the FY2002 Amended Budget due to addition of positions, one reclassification, cost of living increases, and anniversaries. ♦ Operating Expense: This category is $50,420 or 43.66% more than the FY2002 Amended Budget due to a proposed increase per commission directive so that the offices can better manage the demands placed upon them. + Capital Outlay: This category is $-13,610 or 100.00% less than the FY2002 Amended Budget due to one-time capital expenditures. ♦ Non -Operating: This category is $-16,600 or 100.00% less than the FY2002 Amended Budget due to'a one-time budget reserve allocation. 25 122'78 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $739,473 $739,205 $827,200 $944,200 $1,334,090 Operating Expense $97,228 $129,740 $96,100 $115,490 $165,910 Capital Outlay $4,717 $2,625 $0 $13,610 $0 Non -Operating $0 $0 $16,600 $16,600 $0 $841,418 $871,570 $939,900 $1,089,900 $1,500,000 Allocation by Department Operating Expense 11.06% l Personnel 88.94% ♦ Personnel: This category is $389,890 or 41.29% more than the FY2002 Amended Budget due to addition of positions, one reclassification, cost of living increases, and anniversaries. ♦ Operating Expense: This category is $50,420 or 43.66% more than the FY2002 Amended Budget due to a proposed increase per commission directive so that the offices can better manage the demands placed upon them. + Capital Outlay: This category is $-13,610 or 100.00% less than the FY2002 Amended Budget due to one-time capital expenditures. ♦ Non -Operating: This category is $-16,600 or 100.00% less than the FY2002 Amended Budget due to'a one-time budget reserve allocation. 25 122'78 DIVISIONAL SUMMARY 240000 200000 160000 120000 60000 40000 0 Allocation by Division s 01 02 03 04 07 26 Ci Miami FY2003 Budget COTRA41SSIONERS FY2000 FY2001 FY2002 FY2002.;_ ,FY2003. ACTUAL ACTUALADOPTED :AMENDED.. ESTIMATED a. Sanchez $170,681 $185,523 $189,150 $219,150 $300,000 Regalado $157,250 $151,769 $183,300 $213,300 $300,000 Winton $165,781 $193,749 $189,150 $219,150 $300,000 Gonzalez $162,255 $163,626 $189,150 $219,150 $300,000 Teele $185,451 $176,903 $189,150. $219,150 $300,000 $841,418 $871,570 $939,900 $1,089,900 $1,500,000 240000 200000 160000 120000 60000 40000 0 Allocation by Division s 01 02 03 04 07 26 Budget r r� , IffMISSIONERS i i 111 � 111111 /�•�� �� _r DETAILS ♦ Sanchez (Div 01): This division is $80,850 or 36.89% more than the FY2002 Amended Budget due to one new part-time position, one new temporary position, and a proposed increase per commission directive so that the office can better manage the demands placed upon them. ♦ Regalado (Div 02): This division is $86,700 or 40.65% more than the FY2002 Amended Budget due to one new position added , a proposed increase per commission directive so that the office can better manage the demands placed upon them, cost of living increases, and anniversaries. ♦ Winton (Div 03): This division is $80,850 or 36.89% more than the FY2002 Amended Budget due to a proposed increase per commission directive so that the office can better manage the demands placed upon them , cost of living increases, and anniversaries. ♦ Gonzalez (Div 04): This division is $80,850 or 36.89% more than the FY2002 Amended Budget due to the reclassification of one position from temporary to unclassified, cost of living increases, anniversaries, and a proposed increase per commission directive so that the office can better manage the demands placed upon them ♦ Teele (Div 07): This division is $80,850 or 36.89% more than the FY2002 Amended Budget due to the addition of one new position in FY 2002, cost of living increases, anniversaries, and a proposed increase per commission directive so that the office.can better manage the demands placed upon them. 27 122 7 8 "10 Fr CitafMiami FY2003 Budget OF CE OFTHE CITY MANAGER IRIIBP IIATEI � d II Bi 0. 04,�4 DESCRIPTION ORGANIZATION The City Manager implements and enforces the policies, directives, and legislation adopted by the City Commission. As the chief administrative officer, the City Manager is responsible for the daily operations of the City, prepares the budget, assists in planning for the development of the City, supervises employees, interacts with citizen groups and other units of government, and is otherwise responsible for the health, safety and welfare of the residents and visitors to Miami. FY 2003 Table of Organization Classified: 0 Unclassified: 22 Temporary FTE: 0 Total Positions: 22 City Manager Classified: 0 Unclassified: 1 Assistant City Managers Chief of Staff Staff Support Staff Support/Agenda Classified: 0 Office Unclassified: 7 Classed: 0 Unclassified: 12 Special Assistant to the City Manager Classified: 0 Unclassified: 2 28 12278 11Y OF r ' Miami FY2003 .Budget F * - OF CE OF THE CITY MANAGER dINCIJP IiIITED tt B ,4 Osco ' �04ti LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ Continue to improve the quality of life in the City of Miami by identifying revenue enhancements and/or expenditure reductions to continue lowering the City's Tax Millage Rate, Investing in our infrastructure to improve our neighborhoods, providing a business friendly environment, and re-engineer city services to continue creating service enhancements and continuous improvement of customer service. ♦ A newsletter to inform city residents of city services and activities semi-annually. ♦ Search for a CRM (Customer Relationship Management) System will be conducted for available products.and a needs assessment of the City's product requirements. ♦ 311 call .center identification of infrastructure needs, evaluate location alternatives, and establishment of operational needs assessment in the first quarter. ♦ CitiStat: - First Quarter: Staff the office, identify participating departments with phase-in schedule, and identify indicators that are to be tracked. Begin to collect and analyze data. - Second Quarter: Begin CitiStat process with the identified departments and begin to evaluate information for potential best practices, benchmarks, and service levels. - Fourth Quarter: Begin to create service level agreements, benchmarks, with previously identified departments. ♦ Island Gardens, a $281 million waterfront mixed-use development project, was approved by referendum as a Public -Private Partnership between the City and Flagstone Properties for the only commercial parcel on Watson Island. ♦ Rating Agencies Upgrades On December 11, 2000, Moody's Investors Services upgraded the City's bond rating from Bal to Baa3. This represents an upgrade on only one step but it was most significant in that the City moved from below investment grade to investment grade. ♦ With the continued improvement in the City's finances, on March 7, 2002 Moody's upgraded the City's general credit rating to Baal, a two-step increase. This was a factor in the City's ability to issue $153 million in Limited Tax General Obligation Bonds (the largest bond issue in the City's history) at a total interest cost of 5.01 % in July, 2002. ♦ Successful passage of a $255 million Neighborhood Improvement/Homeland Defense Bond referendum. ♦ Implementation of a Budget with' the lowest Tax Rate in at least 50 years. 29 1208 DEPARTMENT SUMMARY cMiami FY2003 Budget OF CE OF THE CX MANAGER Non -Operating FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $1,375,579 $1,375,579 $1,587,676 $109,200 $109,200 $109,200 $0 $0 $0 $1,266,380 $1,294,994 $1,484,779 $1,484,779 $1,696,876 Allocation by Department Operating Expense 6.44% Personnel 93.56% DETAILS I * Personnel: This category is $212,097 or 15.42% more than the FY2002 Amended Budget due to the addition of one new position, the transfer of one position from GSA, cost of living, anniversaries, and longevity increases. 30 12278 FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $1,185,600 $1,205,638 Operating Expense $77,127 $86,447 Capital Outlay $3,653 $2,909 Non -Operating FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $1,375,579 $1,375,579 $1,587,676 $109,200 $109,200 $109,200 $0 $0 $0 $1,266,380 $1,294,994 $1,484,779 $1,484,779 $1,696,876 Allocation by Department Operating Expense 6.44% Personnel 93.56% DETAILS I * Personnel: This category is $212,097 or 15.42% more than the FY2002 Amended Budget due to the addition of one new position, the transfer of one position from GSA, cost of living, anniversaries, and longevity increases. 30 12278 1TY Op ChmfMiami FY2003 Budget OFF E OF ASSET NRNAGEMENT IBCIIP IIETEI d I8 CC DESCRIPTION ORGANIZATION Asset Management, as the City's real estate office, manages the leasing of property to and from other parties; categorizes City -owned properties according to use (i.e. City operations, leased to third party, vacant); identifies properties for future sale or lease and establishes market value; maximizes the revenue potential and community use of municipally owned assets; acquires property for public purpose, and monitors and enforces all contractual elements of leases and licenses. This Office also maintains and updates the City's property inventory and collaborates with tax consultants to assure that all properties in the City are assessed accordingly. FY 2003 Table of Organization Classified: 5 Unclassified: 5.33 Temporary FTE: 0 Total Positions: 10.33 Administration Classified: 0 Unclassified: 2.33 Lease Management Classified: 1 Unclassified: 2 Property Management Classified: 4 Unclassified: 1 31 IZQ78 1�Y °Fr Ci f Miami FY2003 Budget OFF _T OF ASSET ANAGEMENT ino�nr ourt� � d re es 7,�Co FL�4~4 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ Maximize the value of City -owned real property through innovative methods to achieve its highest and best use thereby increasing revenue to the City and enhance the quality of life to residents by acquiring properties for public purpose. ♦ Commence land acquisition for Little Haiti Park. First Quarter - identify sellers and obtain real property in connection with acquisition. Second Quarter - if relocation becomes available personal property would need to be obtained. Third Quarter - negotiations would be conducted. Fourth Quarter - closing taking place. ♦ Commence land acquisition for Fire Station in the Northeast section of Miami. First Quarter - identify sellers and obtain real property in connection with acquisition. Second Quarter - if relocation becomes available personal property would need to be obtained. Third Quarter - negotiations would be conducted. Fourth Quarter - closing taking place. ♦ Managed an average of 98 leases/licenses/management agreements that will generate approximately $5.1 million in revenue during FY2002. ♦ Represented City's interest at Value Adjustment Board hearings for the purpose of defending real property assessments for real property located in Miami. ♦ Negotiated, drafted and executed a management agreement with Miami -Dade Community College for the management of the Tower Theater, an interlocal agreement with the Downtown Development Authority for construction of a charter school and a settlement and sublease agreement with Chalks. 32 _� w 1'Vy °F r CiWf Miami FY2003 Budget OFF E OF ASSET MANAGEMENT IRCItP It1iE1 � d II It DEPARTMENT SUMMARY DETAILS FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $907,049 $609,688 Operating Expense $909,920 $227,843 Capital Outlay $1,189 $0 Non -Operating $0 $0 $1,818,158 $837,531 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $608,914 $608,914 $670,448 $296,339 $348,338 $338,370 $0 $0 $0 $0 $0 $13,000 $905,253 $957,252 $1,021,818 Allocation by Department Operating Expensi 33.11% Non -Operating 1.27% Personnel 65.61% ♦ Personnel: This category is $61,534 or 10.11% more than the FY2002 Amended Budget due to cost of living, anniversary, longevity adjustments. ♦ Operating Expense: This category is $-9,968 or 2.86% less than the FY2002 Amended Budget due to decreases in other contractual services, and rent of equipment. These decreases were partially offset by increases in professional services, utility services such as electricity and building rental expenses. 33 0 G* fMiami FY2003 Budget CITY CLERK DESCRIPTION The City Clerk's Office is the keeper of the official Commission minutes, legislation, lobbyist registration information, bid openings, attestation to contracts, maintain meeting schedules, minutes and attendance records for all City boards and committees and attend bond validation proceedings. Elections entail the administration, supervision and certification of Municipal and Civil Service elections, certain advisory board elections, charter amendments, special or referenda (including Bond Elections), and straw ballot issues. Our Records Management Section sets guidelines and standards for all City records, incorporates management technologies, and establishes a repository for inactive, archival and vital records. Special projects include collaborative projects and cost sharing approaches for archival preservation. Direct services include: customer service regarding public information requests via phone, over the counter and via the internet, (excluding records production pursuant to subpoena decus tecum). Public notices regarding meetings of the Commission, advisory boards, elections, etc. are also prepared. The City Clerk's Office has been designated as a Passport Acceptance Facility. ORGANIZATION FY 2003 Table of Organization Classified: 1 Unclassified: 9 Temporary FTE: 0 Total Positions: 10 Administration := Classified: 0 Unclassified: 4 Public Information Records Management Classified:1 Classified:0 Unclassified: 3 Unclassified: 1 Elections Classified:0 ' Unclassified: l 34 LONG-TERM GOAL OBJECTIVES FOR FY2003 Ci Miami 'F 003 Budget s I; CLL1K ♦ To create an effective infrastructure that will ensure security, preservation and accessibility to public records. ♦ To continue collaborative proposal with Florida International University Park Green Library for federal grant funding in the amount of $150,000 from the Library Services and Technology Act (application submitted on behalf of FlU and the City) and additional funding in the amount of $150,000 from the Institute of Museum and Library Services (application submitted on behalf of the Historical Museum of South Florida, FIU and the City), said grants for a City of Miami Digital Library Project as it pertains to preservation and digitization of our city's historical collections. First Quarter: Investigate relevant funding sources.; form necessary community partnerships across institutions; draft preliminary plans. Second Quarter: Complete grants) proposals. Third Quarter: Submit grant's) proposals. Fourth Quarter: Revise grant's) proposals as needed and continue investigating sources of revenue to meet objectives. ♦ To continue the implementation schedule for the automated file code system, which will provide a uniform, systematic approach to file retrieval and assist the City of Miami to complete its agency compliance certification with respect to records disposition laws and procedures. First Quarter: Review functionality of system in pilot at City Manager's Office. Second Quarter: Access pilot users' feedback and problems. Third Quarter: Modify automated file code system to correct problems and re -assess. Fourth Quarter: Begin citywide implementation by department. ♦ To continue the implementation of Legistar, a legislative workflow and document management system. First quarter: (Phase 1) Continue to work with and review reports from Daystar and address concerns. Approval of the Analysis report is expected. Second Quarter: (Phase 1) Training will be conducted with Daystar, City Clerk's Office, Information Technology Dept., Agenda Office, and the Law Department. Preliminary (Pilot) testing of the program will begin. Third Quarter: (Phase 2): Completion of pilot program. Training for next set of departments will be conducted. Fourth Quarter: (Phase 3) Remaining departments will be trained. Legistar process is complete. 35 - 12278 � incii eii i * in oy 04�4 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 DEPARTMENT SUMMARY Ci fMiami FY2003 Budget CITY CLERK ♦ Prepared and submitted a collaborative proposal with Florida International University Park Green Library which resulted in the receipt of a $50,000 grant from the Florida Center of Library Automation. The grant is for a City of Miami Digital Library Project as it pertains to preservation and digitization of our city's historical records collections. ♦ Implemented automated file code system, (alpha -numeric -mnemonic), consisting of a combination of letters and numbers representing a particular function, which is linked to record series titles in the Offices of the City Clerk and the City Manager. This system will facilitate records disposition, which will provide a uniform, systematic approach to file retrieval and assist the City of Miami in completion of its agency compliance certification with respect to records disposition laws and procedures. ♦ Since November 19, 2001, completed 7 phases of Legistar, a legislative workflow and document management system, which resulted in the January 10, 2002 installation of the alpha version within the City's Information Technology (IT) Department. Following this installation, an onsite analysis and interview were completed resulting in submission to Daystar of the City's first analysis report on February 11, 2002. FY2000 CATEGORY ACTUAL Personnel $532,306 Operating Expense $280,029 Capital Outlay $0 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $594,074 $658,816 $658,816 $617,537 $146,804 $392,420 $442,420 $269,003 $31,160 $0 $0 $0 $812,335 $772,038 $1,051,236 $1,101,236 $886,540 Allocation by Department Operating Expense 30.34% 36 Personnel 69.66% . 27S �i"VY °F r Ci Miami FY2003 Budget "'UITY CLERK IBCIBP BIIITFI d II 11 O. 04.�4 DETAILS ♦ Personnel: This category is $41,279 or 6.27% less than the FY2002 Amended Budget primarily due to the new City Clerk's salary being lower than that of her predecessor, whom retired in February 2002. Additionally, one $21,390 temporary position was transferred to Special Revenue Funds. ♦ Operating Expense: This category is $-173,417 or 39.20% less than the FY2002 Amended Budget due to the removal of $233,000 of funding not budgeted in non election years offset with a $50,000 increase in funding for community - based newspaper advertising. $10,000 was also transferred from the Department of Management and Budget for the annual Truth in Millage (TRIM) advertisements. 37` �` i'VY ofr G f Miami FY2003 Budget IL SERVICE 1191BP EB DIATEI h DESCRIPTION ORGANIZATION The City Charter provides for a five -member Civil Service Board responsible for adopting, amending, and enforcing the rules and regulations governing appointments and employment of all employees in the classified service, subject to approval by the City Commission. The Chief Executive Officer for the Board is the Executive Secretary. This individual provides staff support to the Board; maintains all official records such as agendas and minutes; and furnishes information on Board actions, rules, policies and regulations to City departments, employees and other interested parties. FY 2003 Table of Organization Classified: 1 Unclassified: 3 Temporary FTE: 0 Total Positions: 4 Administration Classified: 1 Unclassified: 3 Judicial/Legislative Classified: 0 Unclassified: 0 Board Members: 5 38 -278 w 1�Y ofr Ci Miami FY2003 .Budget CTVIL SERVICE 111911P INATIN d 18 Bi LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ To ensure that the Civil Service Rules and Regulations support a more efficient process for employing, retaining and promoting classified employees, the Civil Service Board will complete a revision of the Rules between FY'2003 and FY'2005. ♦ Present draft of Civil Service Rules and Regulations for City Commission action by end of March, 2003. The Board will review suggestions submitted by . employees, discuss a draft with their Special Counsel, and conduct public hearings on the drafted Rule changes, prior to presenting the final draft to the Commission. ♦ Implement a Training Program in order to improve the knowledge and adherence to the rules, by end of December, 2002. The program will train approximately fifty employees by end of third quarter of FY 2003. + Developed and designed a Procedural Manual for conducting employee hearings. + Reviewed and responded to 257 inquiries from various governmental agencies, attorneys, and departmental personnel relating to Civil Service and non -Civil Service related matters. + Delivered Departmental Presentation to City Commissioners relative to Civil Service Rules, policies, and procedures. 39 12278 �t II11II Ii I1EI), DEPARTMENT SUMMARY DETAILS CATEGORY Personnel Operating Expense Capital Outlay Non -Operating FY2000 FY2001 ACTUAL ACTUAL $234,389 $257,391 $21,306 $23,222 $2,998 $1,573 $0 $0 $258,693 $282,186 udget W7=CE FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $253;998 $253,998 $267,096 $34,692 $44,692 $42,630 $0 $0 $0 $10,000 $0 $0 $298,690 $298,690 $309,726 Allocation by Department Operating Expense 13.76% Personnel 86.24% ♦ Personnel: This category is $13,098 or 5.16% more than the FY2002 Amended Budget due to anniversary and cost of living adjustments. ♦ Operating Expense: This category is $-2,062 or 4.61% less than the FY2002 Amended Budget due to a decrease in several different accounts mainly in communication services due to discontinuance of cell phone allowances. 40 12,217 7 V ,VY °F r Ci Miami FY2003 Budget O ICE OF LABOW RELATIONS MIIP IIXTEI ..�, Id t8 It LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ To implement and administer the negotiated multi-year collective bargaining agreement with the American Federation of State, County and Municipal Employees, AFL-CIO, Local 1907; the Fraternal Order of Police, Lodge No. 20; the International Association of Firefighters, AFL-CIO, Local 587; and Florida Public Employees Council 79, American Federation of State, County and Municipal Employees, AFL-CIO, Local 871. ♦ To train 250 supervisors on a bi-annual basis (January and June) on documenting discipline and using progressive discipline to improve employees performance. ♦ To communicate new contract language and changes with the City's administrative departments and assist, where necessary, with the implementation of the negotiated collective bargaining agreements to ensure compliance with the various labor agreements. (a) Meet with the Departments of Information Technology, Human Resources, Finance, Risk Management, and Management and Budget to implement cost related issues upon ratification of labor agreements. (b) Meet with the Department Directors immediately affected by any major changes to the labor agreements. (c) Meet with the Payroll Clerks to implement any changes to the labor agreements pertaining to the creation of personnel action forms to implement additional pay over the next quarter. (d) Meet with the affected Departments (Directors and Payroll Clerks) as new implementations/changes become effective over the term of the labor agreements. ♦ To conduct a comprehensive analysis of other cities with the Department of Human Resources to determine whether the City of Miami employee benefits need revisions and/or modifications. The goal to complete this objective is June 1, 2003. ♦ To conduct a comprehensive analysis of public and private pension plans to determine whether City of Miami plans are efficient and/or need modifications. (a) Prepare comparisons between other entities and the City of Miami as it pertains to the employer/employee contributions, the multiplier, and retirement eligibility. The goal to complete this objective is June 1, 2003. + Successfully negotiated three year labor agreements with the General Employees (AFSME, Local 1907), Police (FOP, Lodge No.20) and Fire (IAFF, Local 587) unions. ♦ Trained 44 Police Lieutenants on the FOP and AFSME labor agreements as it pertains to labor relations issues. ♦ Revised and implemented 15 administrative policies. 42 . 2 2 ��IRCIIB�BiETE� /�,� Ft, DEPARTMENT SUMMARY DETAILS GgWfMiami FY2003 Budget O ICE OFLABCW, RELATIONS Allocation by Department Operating Expense 8.14% Personnel 91.86% ♦ Personnel: This category is $14,542 or 2.73% more than the FY2002 Amended Budget due to increases resulting from anniversary, longevity, and cost of living adjustments. ♦ Operating Expense: This category is $1,550 or 3.30% more than the FY2002 Amended Budget due to an increase in the award budget for various award ceremonies. ♦ Non -Operating: This category is $-15,000 or 100.00% less than the FY2002 Amended Budget due to the fact that reserves were not budgeted for FY2003. 43 .. 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $480,733 $541,116 $533,563 $533,563 $548,105 Operating Expense $36,099 $35,451 $47,000 $47,000 $48,550 Capital Outlay $878 $6,245 $0 $0 $0 Non -Operating $0 $0 $15,000 $15,000 $0 $517,710 $582,812 $595,563 $595,563 $596,655 Allocation by Department Operating Expense 8.14% Personnel 91.86% ♦ Personnel: This category is $14,542 or 2.73% more than the FY2002 Amended Budget due to increases resulting from anniversary, longevity, and cost of living adjustments. ♦ Operating Expense: This category is $1,550 or 3.30% more than the FY2002 Amended Budget due to an increase in the award budget for various award ceremonies. ♦ Non -Operating: This category is $-15,000 or 100.00% less than the FY2002 Amended Budget due to the fact that reserves were not budgeted for FY2003. 43 .. 12278 DESCRIPTION ORGANIZATION -VN Miami T;3 Budget COMM NICATIONS The Office of Communications is the link between the City and the public. This office provides communication assistance to the City Manager, departments, the Mayor and Commissioners. Assistance will vary depending on the format being used, whether it is television, radio, print, pc based, the internet or a combination of any or all of these mediums. The Communications' Office coordinates coverage of events and public meetings, including programming for broadcast on Miami Television (channel 9 on cable within the City) FY 2003 Table of Organization Classified: 5 Unclassified: 6 Temporary FTE: 1 Total Positions: 12 Office of the Director Classified: 1 Unclassified: 1 Communications Classified: 4 Unclassified: 5 E151 Op 111j1I��! WMiami FY2003Budget COMWNICATIONS i ii _ LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ Provide professional services and deliver these services with a high degree of quality and technical competence. ♦ To continue improving in providing information to all City residents and in a timely manner, enhancing communications for the entire public, city personnel, departments, and policy makers. ♦ Within the first quarter we will also begin to provide information in Portuguese. ♦ By the end of the first quarter of Fiscal Year 2003, the Office of Communications is expecting to be in a centralized location to maximize its operations and effectively use its resources. Included here will be the use of an actual production facility which will significantly facilitate communications. • Also in the first quarter, we expect to further and actively make use of the internet as an information medium. For example, we will begin to video stream live the City Commission meetings. • We will begin producing information and programming for PC based media. • Additionally, the Office of Communications will continue efforts began the summer of 2002 in enhancing the distribution of its "Channel 9" television signal through microwave or other means into hotels and "closed communities" within the City that currently are not served through AT & T Broadband cable television. ♦ In a relatively short time span during the latter half of Fiscal Year 2002, we have begun producing original programming as well as public service announcements; this new programming began using Spanish and Creole for the first time; begun using the internet with videos on demand; begun providing translated summaries of Commission meetings in Spanish; begun to seek partnerships within the business community to assist with an assortment of issues ranging from technical assistance to supporting further programming; begun to seek grants both from public and private sources such as the $200,000 from the State to assist with efforts retro -fitting City Hall; and begun to involve others through Miami TV. 4512 490 IIICIAP IIATE1 d ie It 4 0., FL041 DEPARTMENT SUMMARY Ci Miami T;3 Budget 0COA NJ NICATI�NS Allocation by Department Operating Expense 9.80% Personnel 90.20% DETAILS ♦ Personnel: This category is $243,371 or 49.04% more than the FY2002 Amended Budget due to the addition of three new positions. a Operating Expense: This category is $43,999 or 120.87% more than the FY2002 Amended Budget due to an increase in the contractual services. 46 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $293,418 $380,768 $439,729 $496,229 $739,600 Operating Expense $18,373 $18,152 $26,400 $36,401 $80,400 Capital Outlay $10,168 $1,115 $0 $0 $0 Non -Operating $321,959 $400,035 $466,129 $532,630 $820,000 Allocation by Department Operating Expense 9.80% Personnel 90.20% DETAILS ♦ Personnel: This category is $243,371 or 49.04% more than the FY2002 Amended Budget due to the addition of three new positions. a Operating Expense: This category is $43,999 or 120.87% more than the FY2002 Amended Budget due to an increase in the contractual services. 46 12278 CS -VV of r Cl Miami FY2003 Budget OFFICE OF PICOFESSIONAL 119111 : 91T11 COMPLIANCE DESCRIPTION ORGANIZATION The Office of Professional Compliance (OPC) reviews the Miami Police Department's Internal Investigations into allegations of police abuse and conducts special investigations as directed by the City Manager. The office also makes recommendations regarding police policies and procedures. The OPC participates in outreach activities, functioning as a liaison to the City Manager, police department, and the community. FY 2003 Table of Organization Classified: 3 Unclassified: 3 Temporary FTE: 0 Total Positions: 6 Administration Classified: 0 Unclassified: 2 Internal Affairs Review Policies/Procedures Classified: 2 Analysis Unclassified: 0 Classified: 1 Unclassified: 1 47 12 2 A LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 %Ci Miami FY2003 Budget OFFICE OF P FESSIONAL COMPLIANCE ♦ To assist in the advancement of socially stable and viable Miami communities through civilian oversight into the delivery of law enforcement services. ♦ To provide staff support to the newly created Civilian Investigative Panel (CIP) empowered to conduct public hearings and investigate police misconduct allegations. a. Locate and establish office space, assist in identifying staffing needs and develop job criteria by the end of the second quarter (March 31, 2002). b. Assist in the development and implementation of standard operating policies and procedures by the end of the second quarter (March 31, 2003). ♦ To initiate during the course of FY 2003 an analysis of the Miami Police Department's policies and procedures and oversight of its training initiatives. Priority will be placed on collecting and analyzing data on Early Warning Systems existing nationally, to be completed by the final quarter of FY2003. ♦ To conduct and/or review a minimum of 60 investigations of alleged police misconduct resulting in injury, loss of life, alleged civil rights violations or any other incident as designated by the Director or City Manager during the Fiscal Year, at an average of 15 investigations per quarter (providing sufficient investigative reports are received.) ♦ To advance community -centered policing initiatives by coordinating/facilitating at'least one training forum/workshop per quarter of Fiscal Year 2003 attended by law enforcement personnel and community members to address mutual concerns and foster open communication. + Closed forty-one cases to date. Nine cases were returned to Internal Affairs with recommendations. + Developed procedures for instituting a citywide complaint intake office to refer, investigate and audit personnel complaints. + Provided staff support to the police department's Blue Ribbon Committee and coalitions of community-based organizations charged with submitting proposals for revising the City of Miami's civilian oversight process. ♦ Researched and evaluated data from civilian oversight agencies nationwide to determine best practices and develop strategies for enhancing oversight within the City of Miami. 48 122'78 DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 Budget OFFICE OF P OFESSIONAL COMPLIANCE Allocation by Department Operating Expense 10.50% Personnel 89.50% ♦ Personnel: This category is $-75,391 or 16.88% less than the FY2002 Amended Budget because three (3) positions were abolished in restructuring the department. - Operating Expense: This category is $29,628 or 212.69% more than the FY2002 Amended Budget due to an increase in cost associated with the rental of a facility outside of the Miami Police Department in compliance with CIP mandates. * Non -Operating: This category is $-10,000 or 100.00% less than the FY2002 Amended Budget due to the fact that reserves were not budgeted for FY2003. 49 70 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $214,169 $230,532 $446,670 $446,670 $371,279 Operating Expense $7,704 $8,804 $13,930 $13,930 $43,558 Capital Outlay $0 $219 $0 $0 $0 Non -Operating $0 $0 $10,000 $10,000 $0 $221,873 $239,555 $470,600 $470,600 $414,837 Allocation by Department Operating Expense 10.50% Personnel 89.50% ♦ Personnel: This category is $-75,391 or 16.88% less than the FY2002 Amended Budget because three (3) positions were abolished in restructuring the department. - Operating Expense: This category is $29,628 or 212.69% more than the FY2002 Amended Budget due to an increase in cost associated with the rental of a facility outside of the Miami Police Department in compliance with CIP mandates. * Non -Operating: This category is $-10,000 or 100.00% less than the FY2002 Amended Budget due to the fact that reserves were not budgeted for FY2003. 49 70 w t'VV op' Miami FY2003 Budget 1 F %EPARTMENT15F BUILDING IIIIBP IIITEI ,� d 11 li 044 DESCRIPTION ORGANIZATION The Building Department protects the health, safety, and welfare of the public, and enhances the general quality of life through interpretation and enforcement of the Building .Code and other regulations governing construction and land use. FY 2003 Table of Organization Classified: 74 Unclassified: 7 Temporary FTE: 0 Total Positions: 81 Office of the Director Classified: 3 Unclassified: 5 Code Enforcement Inspection Services Classified: 11 Classified: 60 Unclassified: 1 Unclassified: 1 50 12278' w A °F r GgWMiami FY2003 Budget ODEPARTMENMF BUILDING � IRCIIIITEI 18 II e1 4 py LONG-TERM GOAL OBJECTIVES FOR FY2003 To provide the type of service requested and deserved by the construction industry and the general public. ♦ To provide 24 hour inspection services by the Building Section of the department, as currently being done by all other trade sections. ♦ To establish, and staff, an area in the lobby in order to provide information to customers, especially homeowners, upon entering the department. ♦ Develop workflow analysis for permit process to educate public and improve business process. 2nd quarter - Analyze complete permitting process in the City and obtain information on other similar municipality. Compile the information and weigh the pros and cons of each. Obtain funding to purchase Q -Matic (requested from CIP) 3rd quarter - Obtain input from the public in the form of a survey administered by our personnel. 4th quarter - Make the appropriate changes if any and produce literature that is informational and user friendly for the public. This literature should include procedures and process information. ♦ Develop web site service for Building Department. 1st quarter - Obtain funding (requested from Cl P), prepare documentation and obtain commission approval. 2nd quarter - Implement and evaluate. • Create monitoring mechanism for plans review and analyze quarterly for business process improvement. 1 st quarter - Create an Access program to track the plans through the review process (drop-off and walk-thrus) to determine length of time per plan in the system. Analyze at the end of quarter. 2nd quarter - Obtain funding to acquire Q -Matic (requested from CIP)*. + Create Process Improvement Team (PIT) to analyze areas of potential improvement (like permitting process). 1st quarter - Create a team of stakeholders (contractor, homeowner, architect, and employees (from the Building Department, other department and other municipality). Meet to establish groundwork. 2nd quarter - Analyze potential areas needing improvement. 3rd quarter - Gather recommendations and prepare implementation process. 51 2— 7'8 'C Miami FY2003 Budget EPARTIVIENT F BUILDING 11$11PO1IITFI 7 IB Bi Q O , X0 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ Prepared informational brochures to inform the public on permit and plans processes and procedures, FEMA and flood related information, and general code requirements. ♦ Met with homeowner associations to assess their permitting needs. ♦ Participated in the permitting and inspection of major construction projects during the past four years totaling $1,488,321,536. Major Construction (In -Progress) total - $994,225,216. Major Construction (Completed) total - $494,096,320. 52 122'8 1�Y OF,�r CiggfMiami FY2003 Budget FODEPARTMENMF BUILDING IRIIIP BIITFI � d 1B BI 0 h DEPARTMENT SUMMARY DETAILS Non -Operating FY2001 FY2000 CATEGORY ACTUAL Personnel $3,224,299 Operating Expense $241,908 Capital Outlay $19,370 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $3,859,690 $4,481,115 $4,481,115 $4,930,832 $204,159 $295,051 $295,051 $304,061 $32,128 $11,460 $11,460 $0 $3,485,577 $4,095,977 $4,787,626 $4,787,626 $5,234,893 Allocation by Department Operating Expense 5.81% Personnel 94.19% ♦ Personnel: This category is $449,717 or 10.04% more than the FY2002 Amended Budget due to the upgrading of several positions, promotions and increases resulting from anniversary, longevity and cost of living adjustments. + Operating Expense: This category is $9,010 or 3.05% more than the FY2002 Amended Budget due to an increase in postage rates. ♦ Capital Outlay: This category is $-11,460 or 100.00% less than the FY2002 Amended Budget due to one time funding that took place in FY02. DIVISIONAL SUMMARY DETAILS Ci Miami FY2003 Budget 'hEPARTMENT'nF BUILDING FY2000 FY2001 FY2002 ' '_ FY2002 :. 'n2003 ACTUAL ACTUAL ADOPTED AMENDED. ESTIMATED Administration $446,743 $510,510 $594,051 $594,451 $661,812 Inspection Service $2,674,350 $3,238,419 $3,787,640 $3,765,841 $4,073,150 Code Administra $364,484 $347,048 $405,935 $427,334 $499,931 $3,485,577 $4,095,977 $4,787,626 $4,787,626 $5,234,893 4000000 3500000 3000000 2500000 2000000 1500000 1000000 500000 0 Allocation by Division 01 03 04 ♦ Administration (Div 01): This division is $67,361 or 11.33% more than the FY2002 Amended Budget due to an increase in salaries resulting from anniversary, longevity and cost of living adjustments. Additionally, postage is higher due to a rate increase in mailings. ♦ Inspection Services (Div 031: This division is $307,309 or 8.16% more than the FY2002 Amended Budget due to vacancies being filled at a higher salaries than previously budgeted, a re-classification of clerical positions as a result of an audit, on-going promotions of trade inspectors as a result of Memorandum of Understanding, and increases resulting from anniversary, longevity and cost of living adjustments. ♦ Code Administration (Div 04): This division is $72,597 or 16.99% more than the FY2002 Amended Budget due to a re-classification of clerical positions as a result of an audit, and anniversary, longevity and cost of living adjustments. Additionally, postage was increased due to a higher rate. 54 _k , ?:, f 2 i'VY OF r Cl Miami FY2003 Budget DEPARTMEITT OF PUBLIC ,� IRCI to IIATEI , AFACILITIES DESCRIPTION ORGANIZATION The Department of Conferences, Conventions and Public Facilities provides an invaluable, highly visible service, which showcases Miami nationally and internationally, enhances the quality of life for residents and visitors, and coordinates permitting and street closures for special events. The Department is responsible for the day-to-day management and operations of the following facilities: Miami Convention Center/James L. Knight Center Coconut Grove Expo Center Orange Bowl Stadium Manuel Artime Community Center/Theater Dinner Key Marina Dinner Key Boatyard Miamarina at Bayside Marine Stadium Marina FY 2003 Table of Organization Classified: 26 Unclassified: 2.66 Temporary FTE: 38 Total Positions: 66.66 Public Facilities Miamarina at Bayside Classified: 3 Unclassified: 0.34 3 Dinner Key Boatyard Classified: 0 Unclassified: 0 Coconut Grove Center Classified: 3.5 Unclassified: 1.34 Manuel Artime Center Classified: 2 Unclassified: 0 55 Orange Bowl Stadium Classified: 6.5 Unclassified: 0.34 Marine Stadium Marina Classified: 1 Unclassified: 0.30 Dinner Key Marina Classified: 10 Unclassified: 0.34 78'' QTY OF r citjeMiami FY2003 Budget DEPARTMEIVEOF PUBLIC IRCI11 BiATE1 12, FACILITIES LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ To continue to provide first-class facilities and services that will result as economic generators for.the City of Miami, while providing our community with quality events and entertainment. ♦ Complete the majority of the Orange Bowl Renovation Plan that will include a market analysis of the future of the stadium, comprehensive long-range renovation plan, and financial feasibility plan, withstanding future Commission directives by the end of the third quarter. * Complete the Capital Improvement Plan for City marinas to improve service and optimize operations.by the end of the third. quarter. ♦ Conduct a comparative rate survey of area marinas, to be used as a guideline to set new rates at city marinas to increase revenues by the end of the first quarter. ♦ Maintain a level of current repeat business and increase event bookings by 5%, by engaging in aggressive advertising by the end of the first quarter. Renovated the Manuel Artime Theater to include enhanced sound system, improved lighting, and upgraded interior. ♦ Booked the MIACON Construction Expo, one of South Florida's largest trade shows at the Coconut Grove Expo Center. * Hosted the National Champion University of Miami Hurricanes undefeated football season at the Orange Bowl Stadium. o Increased the number of concert events held at City facilities by more than 25% over previous year. • Opened the Dinner Key Boatyard Marina and achieved over 95% occupancy. 56 Al 2278 DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 Budget DEPARTME T OF PUBLIC Non -Operating FACILITIES FY2001 FY2000 CATEGORY ACTUAL Personnel $2,075,632 Operating Expense $2,211,194 Capital Outlay $91,195 Non -Operating FACILITIES FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $2,291,511 $2,475,700 $2,583,321 $2,556,408 $2,280,354 $2,552,741 $2,633,993 $2,525,622 $63,676 $800 $9,926 $0 $4,378,021 $4,635,541 $5,029,241 $5,227,240 $5,082,030 Allocation by Department Operating Expense 49.70% 50.30% ♦ Personnel: This category is $-26,913 or 1.04% less than the FY2002 Amended Budget due to $163,150 in off-duty Police Officer funding transferred to the Police Department's budget combined with increases for anniversary, longevity, and cost of living adjustments. Dinner Key Boatyard also received . $22,000 in additional temporary salaries for a prorated increase for its operations, which began in January 2002. ♦ Operating Expense: This category is $-108,371 or 4.11 % less than the FY2002 Amended Budget due to contractual security funding moved to the Police Department's budget partially offset by a $50,000 increase for marketing of the City's Public Facilities. ♦ Capital Outlay: This category is $-9,926 or 100.00% less than the FY2002 Amended Budget due to no anticipated expenditures needed for Capital Outlay during FY 2003. 57 1.2278 DIVISIONAL SUMMARY CiMiami FY2003 .Budget DEPARTME OF PUBLIC FACILITIES Allocation by Division 58 FY2000 FY2001 FY2002 FY2002 :: EY`2003 ACTUAL ACTUAL ADOPTED .'AMENDED, EST1WkTEQ Coconut Grove Ex $682,005 $782,020 $820,168 $820,170 $849,163 Orange Bowl $1,518,013 $1,387,010 $1,726,153 $1,726,152 $1,694,919 Marine Stadium M $412,527 $525,340 $517,097 $572,097 $547,444 Miamarina $499,458 $528,920 $537,518 $555,517 $566,172 Manuel Artime Co $227,327 $338,970 $288,791 $288,791 $280,958 Dinner Key Marina $1,038,691 $1,073,115 $1,139,514 $1,139,514 $1,000,632 Dinner Key Boatya $0 $166 $0 $124,999 $142,742 $4,378,021 $4,635,541 $5,029,241 $5,227,240 $5,082,030 Allocation by Division 58 DETAILS Ci Miami FY2003 Budget DEPARTMENT OF PUBLIC FACILITIES ♦ Coconut Grove Exb. Ctr. (Div 02): This division is $28,993 or 3.53% more than the FY2002 Amended Budget due to anniversary, longevity, and cost of living adjustments. ♦ Orange Bowl (Div 05): This division is $31,233 or 1.81% less than the FY2002 Amended Budget due to the anticipated reduction in utility rate charges partially offset with a $50,000 increase for marketing of the City's Public Facilities. ♦ Marine Stadium Marina (Div 90): This division is $24,653 or 4.31 % less than the FY2002 Amended Budget due to $37,000 in contractual security funding transferred to the Police Department's budget combined with increases for anniversary, longevity, and cost of living adjustments. ♦ Miami Marina (Div 91): This division is $10,655 or 1.92% more than the FY2002 Amended Budget due to increases for anniversary, longevity, and cost of living adjustments. Additionally, $54,000 in contractual security funding was transferred to the Police Department's budget. ♦ Manuel Artime Community Center (Div 92): This division is $7,833 or 2.71 % less than the FY2002 Amended Budget due to $34,000 in contractual security funding transferred to the Police Department's budget combined with increases for anniversary, longevity, and cost of living adjustments. ♦ Dinner Key Marina (Div 93): This division is $138,882 or 12.19% less than the FY2002 Amended Budget due to $163,150 in security funding transferred to the Police Department's budget combined with increases for anniversary, longevity, and cost of living adjustments. ♦ Dinner Key Boatyard (Div 94): This division is $17,743 or 14.19% more than the FY2002 Amended Budget due to Dinner Key Boatyard operating year round for its first fiscal year. Regular operations began in January 2002, therefore, the budget was prorated accordingly for FY 2003. In conjunction, $ 30,000 in contractual security funding was transferred to the Police Department for FY 2003. 59 2- 27'' /i / Miami FY2003 Budget cill FINANCE flit, ' DESCRIPTION ORGANIZATION The Finance Department manages and invests the City's surplus funds in accordance with the City Charter and with policies set by the City Commission. Functions include issuing municipal bonds, collecting revenues from licenses and other fees, and providing general accounting services. The department is responsible for accounts payable, general ledger, grants monitoring, payroll, treasury management, computer training for the financial system, and preparation of routine accounting reports as well as the City's annual financial statement. FY 2003 Table of Organization Classified: 59 Unclassified: 7 Temporary FTE: 11 Total Positions: 77 Administration Classified: 0 Unclassified: 3 Accounting Treasury Management Classified: 31 Classified: 28 Unclassified: 2 Unclassified: 2 60 12,278 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ciaf Miami FY2003 Budget FINANCE ♦ To provide a centralized financial management function directed toward the control and judicious use of financial resources. ♦ To develop a business plan for the migration from a MCP environment to a Windows NT environment for the SCI Financial System. The business plan is to be completed and presented to the IT Steering Committee by the end of the first quarter of the fiscal year. With approval of the Steering Committee and the availability of funding, the migration will be completed by the end of the second quarter of the fiscal year. * To enhance existing operations so that the Finance Department can provide timely and accurate financial information to the Mayor's Office, City Commissioners, and Department Directors as well as the Citizens of Miami. This will be achieved by a revision to the current Monthly Financial Report. The revisions will consist of changes that will create a more user friendly and readable document. The revisions are to be completed by the end of the third quarter of the fiscal year. ♦ Published and distributed the 2001 CAFR before self-imposed and legal deadlines. ♦ Received the Excellence in Reporting Award for the 2000 CAFR. ♦ Refinanced approximately $35.5 million of General Obligation Bonds and $41.7 million of Special Obligation Bonds with a combined present value savings of $3.6 million. ♦ The City completed the issuance of approximately $153.1 million of the $255 million voter approved Limited Ad Valorem Tax Bonds (Homeland Defense/Neighborhood Capital Improvement Projects). ♦ Finalized contract discussions and implemented the utilization of two Debt Collections Services as of June 30, 2002, which have resulted in approximately $100,000 in collections of past due receivables. 61 12278 w 1�Y 0 rLlr Ci#fMiami FY2003 Budget FINANCIE IRCIIP DIITFI d IB Bi 0. FL04~4 DEPARTMENT SUMMARY DETAILS Allocation by Department Operating Expeng6.88% Capital OUQ9C Personnel 75.02% ♦ Personnel: This category is $202,208 or 5.71 %6 more than the FY2002 Amended Budget due to anniversary, longevity and cost of living adjustments. + Operating Expense: This categoryis $-331 or 0.03% less than the FY2002 Amended Budget due to the decrease in the cost of annual audit fees and financial services. ♦ Capital Outlay: This category is $-24,985 or 83.32% less than the FY2002 Amended Budget due to a decrease in small capital item needs. 62 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $3,025,001 $2,943,321 $3,538,885 $3,538,885 $3,741,093 Operating Expense $1,136,247 $1,163,909 $1,270,741 $1,240,756 $1,240,425 Capital Outlay $82,434 $49,610 $0 $29,985 $5,000 Non -Operating $4,243,682 $4,156;840 $4,809,626 $4,809,626 $4,986,518 Allocation by Department Operating Expeng6.88% Capital OUQ9C Personnel 75.02% ♦ Personnel: This category is $202,208 or 5.71 %6 more than the FY2002 Amended Budget due to anniversary, longevity and cost of living adjustments. + Operating Expense: This categoryis $-331 or 0.03% less than the FY2002 Amended Budget due to the decrease in the cost of annual audit fees and financial services. ♦ Capital Outlay: This category is $-24,985 or 83.32% less than the FY2002 Amended Budget due to a decrease in small capital item needs. 62 1IV OF�r CZ f Miami FY2003 Budget FINANCE 18CIIPIIIiFI d 18 8C c0. 04~4 DIVISIONAL SUMMARY DETAILS s Accounting (Div 02): This division is $54,820 or 2.18% more than the FY2002 Amended Budget primarily due to the increase of personnel expenses resulting from cost of living, anniversary, promotional and longevity adjustments. ♦ Treasury Mgmt. (Div 03): This division is $122,072 or 7.16% more than the FY2002 Amended Budget due to salary increases, cost of living, anniversary and longevity adjustments. 63 2,2710 FY2000 FY2001 FY2002 FY2002 FY2003 ACTUAL ACTUAL ADOPTED AMENDED:.:. ESTIMATED Office Of The Direc $0 $1,897 $0 $0 $0 Accounting $2,381,774 $1,999,693 $2,511,617 $2,511,932 $2,566,752 Treasury Mgmt. $1,451,805 $1,535,290 $1,705,009 $1,704,694 $1,826,766 Prk. Garage Surch $410,103 $619,960 $593,000 $593,000 $593,000 $4,243,682 $4,156,840 $4,809,626 $4,809,626 $4,986,518 Allocation by Division s Accounting (Div 02): This division is $54,820 or 2.18% more than the FY2002 Amended Budget primarily due to the increase of personnel expenses resulting from cost of living, anniversary, promotional and longevity adjustments. ♦ Treasury Mgmt. (Div 03): This division is $122,072 or 7.16% more than the FY2002 Amended Budget due to salary increases, cost of living, anniversary and longevity adjustments. 63 2,2710 DESCRIPTION ORGANIZATION Ci Miami FY2003 .Budget IRE RESCUE This Department's primary responsibilities entail the preservation .of life and property through prevention (which includes inspection of residential, industrial and commercial structures for conformance with fire codes), control and quick suppression of fires; and provision of emergency medical and rescue services. The Fire -Rescue Department also investigates fires and assists law enforcement agencies in cases of suspected arson. FY 2003 Table of Organization Classified: 689 Unclassified: 18 Temporary FTE: 0 Total Positions: 707 Office of the Chief Classified: 8 Unclassified: 8 Disaster MgmtlPublic Affairs Classified: 1 Unclassified: 3 Support Services Classified: 27 Unclassified: 1 Y' Emergency Response Classified: 571 Unclassified: 1 Training & Safety Classified: 11 Unclassified: 1 Fire Prevention Bureau Classed: 38 , w, Unclassified:) Communication Fire Rescue Classified: 32 Unclassified: 1 64 Management Services Classified: 1 Unclassified: 2 122.78 w i -VY Or CitAfMiami FY2003 Budget TIRE RESCUE 9 IRCIis BIATII u Bc- �N' 0. 0 LONG-TERM ♦ To consistently improve the level and quality of service to all areas within the GOAL City of Miami by evaluating and adjusting the present resources to meet the community's current needs. The acquisition of new resources to prepare the department to deal with the threat of terrorism; these resources will include new stations, equipment and extensive training. OBJECTIVES ♦ Acquire property for Stations 13, 14, and develop construction plans for FOR FY2003 Stations 10, 11, 13 and 14 by the end of the second quarter. Begin construction on Station 1 by the end of the third quarter. ♦ To procure the apparatus and equipment identified in the City of Miami Homeland Defense and Neighborhood Improvement Bond Program by the end of the second quarter. s Formulation of a new citywide comprehensive Emergency Management Plan. This plan will assist with the coordination of appropriate responses for preventing and reacting to the threat of domestic or international terrorism. Potential high profile targets will be identified. Potential funding sources for prevention and intervention measures will be identified. Completion by the end of the third quarter. ♦ To reduce response time for the most serious ALS runs (Charlie and Delta) in the Upper Northeast and Coral Way areas to an average of 4-6 minutes. SIGNIFICANT s Placed two (2) new rescues into service. Rescues 13 and 14 improved service delivery by reducing response times in the upper Northeast and Coral Way areas. ACCOMPLISH- MENTS IN FY2002 w Equipped all rescue units and Fire Inspectors with mobile data devices. These units allow the rescue units to maintain both visual and wireless communications with the dispatch center, thereby, decreasing response times and radio communications. In addition, these units allow the Fire Prevention Bureau the capabilities to complete inspections in the field. The personnel have the ability to access building code references and other construction specific information on the job site. + Created Battalion Chief's positions on each shift in the Emergency Response Division to coordinate the activities on each shift. By more efficiently managing the activities on each shift, an increase in the level of service to the community will be provided. ♦ Hazardous Materials Team became a part of a Regional Metropolitan Medical Strike Team, as well as a Regional Counter Terrorism Strike Team. M 7 65 DEPARTMENT SUMMARY DETAILS Operating Expense Capit§100la 0.04°i Personnel 94.94% ♦ Personnel: This category is $6,416,049 or 13.63% more than the FY2002 Amended Budget due to the addition of twenty six (26) sworn fire personnel. Personnel expenses also reflect increases resulting from anniversary, . longevity, cost of living adjustments,and increases of pay supplent per union contract. ♦ Operating Expense: This category is $72,642 or 2.63% more than the FY2002 Amended Budget due to increases in Other Contractual services, and Motor Vehicle Parts, that are partially offset by a reduction in Professional Services. s Capital Outlay: This category is $-15,005 or 42.87% less than the FY2002 Amended Budget due to a decrease in Small Capital needs. 66 . 122'78 Cif Miami FY2003 Budget IRE RESCUE i FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $44,752,162 $44,156,018 $46,165,484 $47,065,481 $53,481,530 Operating Expense $2,421,324 $2,467,603 $2,757,468 $2,757,466 $2,830,108 Capital Outlay $153,346 $153,548 $35,000 $35,005 $20,000 Non -Operating $0 $8,125 $0 $0 $0 $47,326,832 $46,785,294 $48,957,952 $49,857,952 $56,331,638 Allocation by Department Operating Expense Capit§100la 0.04°i Personnel 94.94% ♦ Personnel: This category is $6,416,049 or 13.63% more than the FY2002 Amended Budget due to the addition of twenty six (26) sworn fire personnel. Personnel expenses also reflect increases resulting from anniversary, . longevity, cost of living adjustments,and increases of pay supplent per union contract. ♦ Operating Expense: This category is $72,642 or 2.63% more than the FY2002 Amended Budget due to increases in Other Contractual services, and Motor Vehicle Parts, that are partially offset by a reduction in Professional Services. s Capital Outlay: This category is $-15,005 or 42.87% less than the FY2002 Amended Budget due to a decrease in Small Capital needs. 66 . 122'78 DIVISIONAL SUMMARY (7itjgf Miami FY2003 Budget TIRE RESCUE Allocation by Division 40000000 35000000 30000000 25000000 20000000 15000000 10000000 5000000 0 01 02 03 04 05 06 07 08 90 67 FY2000 FY2001 FY2002 FY2002 :. mFY2003 ACTUAL ACTUAL ADOPTED AMENDED`.ESTIMATED Office of the Chief $1,121,265 $1,256,490 $1,286,184 $1,283,781 $1,451,309 Training and Safet $1,758,201 $1,388,229 $1,118,922 $1,118,922 $1,190,984 Fire Prevention Bui $2,510,369 $2,558,502 $2,731,383 $2,731,383 $3,039,753 Management Ser $2,116,894 $2,156,878 $2,571,135 $2,571,135 $730,893 OPERATIONS RE $1,942 $1,931 $0 $0 $0 Emergency Respo $37,902,419 $37,382,743 $39,093,793 $39,983,796 $45,084,389 Support Services $1,915,742 $1,792,498 $1,836,688 $1,846,688 $2,524,120 Disaster Managem $0 $248,023 $319,847 $322,247 $452,601 Communications F $0 $0 $0 $0 $1,857,589 $47,326,832 $46,785,294 $48,957,952 $49,857,952 $56,331,638 Allocation by Division 40000000 35000000 30000000 25000000 20000000 15000000 10000000 5000000 0 01 02 03 04 05 06 07 08 90 67 02fff Miami FY2003 Budget TIRE RESCUE 10 so, 0`___ DETAILS ♦ Office of the Chief (Div 01): This division is $167,528 or 13.05% more than the FY2002 Amended Budget primarily due to increases in personnel expenses resulting from cost of living, anniversary, promotional, and longevity adjustments. Additionally, postage reflects an increase as a result of elevated postage rates and an increase in the volume of certified mail that takes place per month. ♦ Training and Safety (Div ML -This division is $72,062 or 6.44% more than the FY2002 Amended Budget primarily due to an increase in personnel expenses resulting from cost of living, anniversary, promotional, and longevity adjustments. Earned Time Payoff increased resulting from additional fire personnel; this increase was partially offset by a decrease in books and publications. ♦ Fire Prevention Bureau (Div 03): This division is $308,370 or 11.29% more than the FY2002 Amended Budget primarily due to an increase in personnel expenses resulting from cost of living, anniversary, promotional, and longevity adjustments. Additionally, fringe benefits increased as a result of increases in pay supplements from 1.5% to 2% as stipulated on the adopted. ♦ Management Services (Div 04): This division is $1,840,242 or 71.57% less than the FY2002 Amended Budget due to the creation of a new division in the Communication section. ♦ Emergency Response (Div 06): This division is $5,100,593 or 12.76% more than the FY2002 Amended Budget primarily due to the addition of twenty six (26) sworn fire personnel. Personnel expenses also reflect increases resulting from anniversary, longevity, and cost of living adjustments. Certified Paramedics also reflect increases as a result of two additional fire rescue unit that have been placed into service. Furthermore, this division increased due to additional fund allocated for in Small Capital Equipments. ♦ Support Services (Div 07): This division is $677,432 or 36.68% more than the FY2002 Amended Budget due to an increase in personnel expenses as a result of anniversary, longevity, and cost of living adjustments. ♦ Disaster Management/Support Services (Div 08): This division is $130,354 or 40.45% more than the FY2002 Amended Budget due to an increase in personnel expenses as a result of anniversary, longevity, and cost of living adjustments. ♦ Communications Fire Rescue (Div 90): This division is $1,857,589 or 100.00% more than the FY2002 Amended Budget due to an increase in personnel expenses as a result of anniversary, longevity; and cost of living adjustments. 68 12278 i�Y op 0 Miami FY2003 Budget GSA IIICIIP /IIiE1 � d 11 Bi DESCRIPTION ORGANIZATION General Services Administration (GSA) consists of five intra -government divisions that provide internal service support in the areas of fleet management, property maintenance, radio communications, graphic reproduction, facility/utility management and mail delivery to all City offices. The sixth GSA division is the Miami Riverside Center, the City's primary administrative facility. FY 2003 Table of Organization Classified: 157 Unclassified: 4 Temporary FTE: 9 Total Positions: 170 Administration Classified: 8 Unclassified: 3 Property Maintenance Classified: 40 Unclassified: 1 Fleet Management Classified: 79 Unclassified: 0 -- i Miami Riverside Center Classified:7 Unclassified: 0 u Communications Classified: 14 Unclassified: 0 Graphic Reproductions Classified: 9 Unclassified: 0 69 12278 V 0 0 # fMiami FY2003 Budget GSA IIICIIP DIVES 11 93 4 )�0 LONG-TERM GOAL OBJECTIVES FOR FY2003 ♦ To continue improving essential support services to other City departments, enabling them to better serve the citizens of Miami. ♦ Manage and implement the 800 MHZ radio communication system. First Quarter: Receive all equipment to be installed, complete microwave system installation and testing, complete Police, Fire, and GSA console user training for dispatchers, purchase radios for local government use. Second Quarter: Complete construction, complete radio system upgrade integration, complete system acceptance testing, dismantle and remove old equipment, purchase radios for Police and Fire. Third Quarter: Procure system alarms, cable tray system, and the interference noise abatement equipment. Fourth Quarter: Complete installation of system alarms, cable tray system, and the interference noise abatement equipment. ♦ Bring the fuel facility into compliance with state and county requirements. First Quarter: Complete installation of four new above ground tanks — Includes two 15,000 gallon tanks for gasoline and diesel fuel and two lube tanks with 6,000 and 2,000 gallon capacities. Second Quarter: Complete installation of gasoline and diesel dispensers, automated fuel mgmt. system, leak detection system, and vapor recover system. Third Quarter: Removal of 15 existing underground storage tanks, initial remedial action, backfill and pavement restoration of areas affected by tank removals. Fourth Quarter: Project completion, startup and training, engineering inspections, testing, certification, and preparation of record drawings. ♦ Provide Fleet personnel with safety and technical training to promote a safer work environment, improve employee technical skills, and provide data for management planning purposes. First Quarter: Conduct safety related training provided by the City's Risk Management Department and several outside vendors. Second Quarter: Provide general technical training by outside vendors covering a variety of course subjects such as electrical, air conditioning, and, hydraulic systems. Third Quarter: Provide specific make and model vehicle maintenance and equipment training by outside vendors directly related to current City fleet. Fourth Quarter: Evaluate results of individual training to assess future training needs, utilize the results as a management planning tool for job assignments based on skill levels, and commend employees for achieving additional levels of certifications. 122'78 70 w t�Y OP l G Miami FY2003 Budget GSA IICIIP IIITEI d 11 11 SIGNIFICANT * Purchased and implemented MP2 computerized maintenance management ACCOMPLISH- system, with the capability of receiving work orders and confirmations through MENTS IN the intranet via Web Link. FY2002 * Communications Division coordinated and purchased the upgrade of the citywide 800 MHZ radio communications system. * Graphic Reproductions Division .purchased state of the art capital equipment, enhancing its ability to meet the increasing service requests in house. * Fleet Division placed in service over 250 new vehicles while removing over 300 that had reached the end of the lifecycle. * MRC Division waterproofed and painted the MRC parking garage. 71 w 1'CY Op Ca f Miami FY2003 Budget GSA 111111' 11kT11 II Be 4 0. 0 DEPARTMENT SUMMARY DETAILS Non -Operating FY2001 FY2000 CATEGORY ACTUAL Personnel $6,202,687 Operating Expense $5,654,837 Capital Outlay $59,385 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $6,576,749 $7,636,646 $7,636,146 $8,457,533 $5,778,881 $6,225,496 $6,220,434 $6,544,467 $276,255 $0 $5,562 $60,000 $11,916,909 $12,631,885 $13,862,142 $13,862,142 Allocation by Department Operating Expense 43 Capital Outlay 0.40% onnel 56.15% S&S-062-000 Personnel: This category is $821,387 or 10.76% more than the FY2002 Amended Budget due to an increase of six (6) new positions in fleet management needed for a second shift, along with an increase in shift differential. In addition, one (1) temporary position from the Mayors office transferred to the Director's office. Adjustments for anniversaries, longevity and cost of living were also included. The increase is partially offset by the transfer of security guard salaries to the Police Department. ♦ Operating Expense: This category is $324,033 or 5.21 % more than the FY2002 Amended Budget due to an increase in maintenance contract cost for City buildings and a new contract to maintain City radios. GSA has also taken on a new task of maintaining the Manuel Artime Theater. ♦ Capital Outlay: This category is $54,438 or 978.75% more than the FY2002 Amended Budget due to an increase in forecasted small capital purchases for FY'03. 72 12278 ,. 4: •tom , w i�Y 0,PCz Miami FY2003 Budget GSA, Into IIIITEI V I/ 11 �d�coy �o¢ti4 DIVISIONAL SUMMARY Allocation by Division .,,.,,' ,n 4000000 ,,..ITO ,.' y 73 `'8 FY2000 FY2001 FY2002 ' FY2002; , , ACTUAL ACTUAL ADOPTED "AMENDED . "ESTIMATED Director's Office $502,379 $506,526 $794,450 $840,324 $969,740 Print Shop $706,361 $696,059 $671,521 $670,021 $678,673 Communication S $700,431 $828,527 $877,628 $866,524 $1,045,526 Fleet Maintenance $6,794,244 $7,414,412 $7,724,211 $7,684,553 $8,253,542 Custodial MaintenE $63,959 $0 $0 $0 $0 Gsa Miami Rivers $1,492,041 $1,105,078 $1,384,903 $1,387,053 $1,285,568 Building Maintenan $1,657,494 $2,081,283 $2,409,429 $2,413,667 $2,828,951 $11,916,909 $12,631,885 $13,862,142 $13,862,142 $15,062,000 Allocation by Division .,,.,,' ,n 4000000 ,,..ITO ,.' y 73 `'8 DETAILS Cief Miami FY2O03 Budget SSA ♦ Director's Office (Div 01): This division is $129,416 or 15.40% more than the FY2002 Amended Budget due to an increase in personnel expenses resulting from cost of living, anniversary, and longevity adjustments. ♦ Print Shop (Div 05): This division is $8,652 or 1.29% more than the FY2002 Amended Budget due to an increase in personnel expenses resulting from cost of living, anniversary, and longevity adjustments. ♦ Communication Services (Div 06): This division is $179,002 or 20.66% more than the FY2002 Amended Budget is due to a new maintenance contract for city radios and an increase in personnel expenses resulting from anniversary, cost of living and longevity adjustments. e Fleet Maintenance (Div 09): This division is $568,989 or 7.40% more than the FY2002 Amended Budget is due to an increase in personnel expenses resulting from anniversary, cost of living and longevity adjustments and an increase in motor vehicle parts. ♦ Gsa Miami Riverside Center (Div 19): This division is $101,485 or 7.320% less than the FY2002 Amended Budget due to a decrease in personnel expenses resulting from transferring security guard salaries to the Police Department. ♦ Building Maintenance (Div 90): This division is $415,284 or 17.21 % more than the FY2002 Amended Budget due to an increase in the maintenance contracts for various City buildings. The division has also taken on the responsibility of the maintenance for Manuel Artime Theater. . 74 122"78 w iVv °F r civ i Miami FY2003 Budget GRANTS IICIIP IIATi1 d 11 1 A o' �o¢ti4 DESCRIPTION ORGANIZATION The Office of Grants & Community Partnerships (OGCP) helps to identify, research, prepare, and coordinate grants and technical assistance opportunities for the City of Miami. The OCGP also serves a review and oversight function in monitoring compliance by City entities responsible for managing grants. The Office also helps coordinate corporate donations, municipal marketing partnerships, and collaboration with community-based organizations. FY 2003 Table of Organization Classified: 5 Unclassified: 1 Temporary FTE: 1 Total Positions: 7 Administration Classified: 0 Unclassified: 1 Grants Classed: 5 Unclassified: 0 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 Budget GRANTS ♦ To restructure the grants function to maximize opportunities for external funding, increase efficiency, and improve coordination of City priorities and projects. ♦ Coordinate development of City-wide strategic plan for grant priorities. ♦ Implement a mandatory City-wide grants application procedure. ♦ Centralize information on available opportunities, City data, grants submitted, and compliance status. ♦ Create a central data bank to collect and disseminate standardized demographic, economic, and statistical data about the City. ♦ Installed and trained office and City staff on the use of e-Civis, a powerful grants search engine. ♦ Hired a grants administrator to restructure the City grants function. ♦ Performed a departmental grants survey and grants function analysis. ♦ Initiated training modules for departmental grants liaisons and NET administrators. 76 Jr, -14.2278 DEPARTMENT SUMMARY CATEGORY Personnel Operating Expense Capital Outlay Non -Operating Ci Miami FY2003 Budget GRANTS FY2000 FY2001 FY2002 FY2002 FY2003 ACTUAL,, ;. ACTTJAL ADOPTED AMENDED ESTIMATED $0 $0 $0 $0 '$384,393 $0 $0 $0 $0 $40,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $424,393 Allocation by Department Operating Expense 9.43% 77 Personnel 90.57% 1627 HE #I�MamiBudget NG BOARDSi i DESCRIPTION ORGANIZATION The Office of Hearing Boards processes applications, petitions, advertisings, signs of posting, notifications to property owners and schedules public hearings and meetings to be held by the Planning and Zoning portion of the City Commission, Zoning, Planning Advisory, Impact Fee, Code Enforcement, Ticketing Appellate, Nuisance Abatement and Waterfront Advisory Boards as well as the Arts and Entertainment Council. The Deputy Clerk, who heads the office, is the custodian of all records, cases and documents pertaining to orders and resolutions issued by the various boards including all Covenant documentation. This office also processes and schedules all violation cases, issues subpoenas and releases liens for the Code Enforcement and Ticketing Appellate Boards. FY 2003 Table of Organization Classified: 6 Unclassified: 1 Temporary FTE: 0.5 Total Positions: 7.5 Administration Classified: 6 Unclassified: 1 78 12278 w i�Y °per Ci Miami FY2003 Budget HEA NG BOARDS 11611► HATES V t8 ti LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ To enhance customer relations by familiarizing the public with the overall process of the office. ♦ To continue the development of the informational spot for all citizens through City of Miami Television and through the City's Calendar of Events on the web site, to disseminate all board dates and agendas. ♦ To utilize the Legistar System beginning with the Planning and Zoning portion of the City Commission agenda and incorporating the rest of the office boards. Significantly increased office space by sending files to storage and destruction, as applicable. o Purchased and implemented a new filing system which facilitated the filing procedures of the office. IV 01P C* �fMlami FY2003 Budget BOARDS .R i DEPARTMENT SUMMARY DETAILS Allocation by Department Operating Expense 41 Non -Operating 1.07% sonnel 57.47% ♦ Personnel: This category is $427,536 or 100.00% more than the FY2002 Amended Budget because Office of hearing boards was a division of Planning & Zoning and is now a department of its own starting FY 2003. ♦ Operating Expense: This category is $308,400 or 100.00% more than the FY2002 Amended Budget because Office of hearing boards was a division of Planning & Zoning and is now a department of its own starting FY 2003. ♦ Non -Operating: This category is $7,962 or 100.00% more than the FY2002 Amended Budget because Office of hearing boards was a division of Planning & Zoning and is now a department of its own starting FY 2003. 80 ... X227.8 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $322,190 $369,910 $0 $0 $427,536 Operating Expense $261,710 $248,702 $0 $0 $308,400 Capital Outlay $0 $239 $0 $0 Non -Operating $0 $0 $0 $0 $7,962 $583,900 $618,851 $0 $0 $743,898 Allocation by Department Operating Expense 41 Non -Operating 1.07% sonnel 57.47% ♦ Personnel: This category is $427,536 or 100.00% more than the FY2002 Amended Budget because Office of hearing boards was a division of Planning & Zoning and is now a department of its own starting FY 2003. ♦ Operating Expense: This category is $308,400 or 100.00% more than the FY2002 Amended Budget because Office of hearing boards was a division of Planning & Zoning and is now a department of its own starting FY 2003. ♦ Non -Operating: This category is $7,962 or 100.00% more than the FY2002 Amended Budget because Office of hearing boards was a division of Planning & Zoning and is now a department of its own starting FY 2003. 80 ... X227.8 w i-tY °F f a Miami FY2003 Budget HUMA SOURCES IRCIIB : AT IA 9d�coy �o4ti4 DESCRIPTION ORGANIZATION Human Resources is responsible for planning, directing and administering the City's comprehensive human resources program for civil service, unclassified and temporary employees. The department manages all personnel activities (recruitment, selection, testing and validation, counseling, classification and pay, medical records and training) based on policies and procedures developed in accordance with City Commission mandates, labor agreements, Civil Service Rules and Regulations, federal and state legislation. The department is also responsible for administering the City's Equal Employment Opportunity Program, including investigating complaints and monitoring compliance with local, state and federal employment discrimination laws; monitoring the Affirmative Action Plan and the hiring and promotions of all civil service positions. Additionally, the office promotes positive community relations through the Equal Opportunity/Advisory Board and the Commission on the Status of Women. FY 2003 Table of Organization Classified: 27 Unclassified: 7 Temporary FTE: 2 Total Positions: 36 Administration Classified: 0 Unclassified: 3 Classification & Pay Medical & Support Classified: 4 Classified: 3 Unclassified: 0 Unclassified: 0 Testing & Validation Training Classified: 5 Classified: 1 Unclassified: 0 Unclassified: 1 Equal Opportunity/ 1§ Employment, Selection & Diversity Programs Records Classified: 0 Classified: 14 Unclassified: 3 Unclassified: 0 81 12278 Gof Miami FY2003 Budget HUMAIT RE S O URC E S IICIIPd IIITEI � 18 88 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ To provide excellent human resource services in a positive, professional, and proactive manner. ♦ To improve service delivery by enhancing the professional and personal skills of City of Miami employees through a comprehensive Employment Development Program which includes over 50 classes for approximately 600 participants per quarter. ♦ To provide, as needed, Equal Employment Opportunity (EEO) technical assistance to applicants, employees and managers, through counseling and investigations, and to conduct at least 2 EEO training seminars for supervisors per quarter. ♦ To identify and implement measures to streamline the hiring process for approximately 600 positions with or without established eligible registers and to develop and institute a comprehensive tracking system to monitor said process Citywide. ♦ To train approximately 150 supervisory staff members in Progressive Disciplinary Guidelines and provide refresher training to approximately 50 employees per quarter. ♦ Redesigned "New Employee" Orientation utilizing PowerPoint presentations, and to include customer service and telephone etiquette components. ♦ Processed approximately 5,000 personnel action forms and requisitions effectuating personnel changes such as appointments, separations, and salary changes. ♦ Coordinated approximately 130 interview processes for various operating departments. ♦ Conducted presentations to all new employees on equal opportunity laws and provided monthly EEO training seminars. 82 12278 DEPARTMENT SUMMARY DETAILS ® Ci Miami FY2003 Budget HUMMIFRESOURCES FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $1,535,791 $1,601,801 $1,954,022 $1,949,922 $2,179,885 Operating Expense $569,346 $604,443 $842,684 $846,784 $821,675 Capital Outlay $11,719 $2,864 $0 $0 $0 Non -Operating $0 $0 $4,000 $4,000 $0 $2,116,856 $2,209,108 $2,800,706 $2,800,706 $3,001,560 Allocation by Department Operating Expense 27.37% Personnel 72.63% * Personnel: This category is $229,963 or 11.79% more than the FY2002 Amended Budget due to the addition of one temporary position, various personnel changes, two promotions, as well as anniversary, longevity and cost of living adjustments. ♦ Operating Expense: This category is $-25,109 or 2.97% less than the FY2002 Amended Budget due mainly to decreases in funding for citywide training classes and the employee service award programs. These decreases were partially offset by an increase in funding for consultants hired to conduct national executive searches. ♦ Non -Operating: This category is $-4,000 or 100.00% less than the FY2002 Amended Budget due to no funds being allocated in budget reserve for Equal Opportunity/Diversity Programs Division. 83 G Miami FY2003 Budget � � a HUMAM RESOURCES d Inossr 9:IA7Es use o. 04�4 DIVISIONAL SUMMARY DETAILS FY2000 FY2001 FY2002 FY2002 : FY2003 ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Human Resources $1,949,532 $2,030,264 $2,607,608 $2,607,608 $2,79:3,307 Equal Opportunity $167,324 $178,844 $193,098 $193,098. $208,253 $2,116,856 $2,209,108 $2,800,706 $2,800,706 $3,001,560 Allocation by Division 01 07 ♦ Human Resources (Div 01): This division is $185,699 or 7.12% more than the FY2002 Amended Budget due to an increase in salaries. This increase was due to promotions, various personnel changes, one new temporary position, anniversary, longevity, and cost of living adjustments. ♦ Equal Opportunity (Div 07): This division is $15,155 or 7.85% more than the FY2002 Amended Budget due to anniversary, longevity and cost of living adjustments. 84� DESCRIPTION ORGANIZATION 0 f Miami FY2003 Budget ORMATION ,CHNOLOGY The Information Technology Department (ITD) is responsible for the installation and maintenance of the City's computer systems, Network, Internet and Telecommunication's infrastructure. The scope of support spans to all City offices including City Hall, Police stations, Fire stations, NET offices, Parks, Marinas and the Miami Convention Center. This Wide Area Network (WAN) links all departments into one communication network, enabling e-mail, internet, intranet and mainframe access for employees. Additionally, the City's web page allows the City to supply valuable information to citizens and vendors. FY 2003 Table of Organization Classified: 69 Unclassified: 5 Temporary FTE: 6 Total Positions: 80 Administration Classified: 3 Unclassified: 4 Systems and Programming Technical Services and Classified: 31 Network Support Unclassified: 0 Classified: 24 Unclassified: 0 Computer Operations Classified: 7 Unclassified: 0 85 Telecommunications and Cable Classified: 4 Unclassified: 1 IACIAP AAFTFI � d IA Ai O•T �04�'Q LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 GgWMiami FY2003 .Budget Il ORMATION CHNOLOGY ♦ The timely execution of the Information Technology Strategic Plan based on the priorities established by the Information Technology Steering Committee. ♦ Continue transition of ITD organizational infrastructure towards the composition recommended in the Information Technology Strategic Plan. - First Quarter: PC Tech III, Operator I, and Sr. Systems Analyst - Second Quarter: Database Manager and Security Office ♦ Complete the RFP for Public Safety Computer Aided Dispatch and Records System and start the implementation process. - First Quarter: Funding / Organization / Requirements - Second Quarter: Vendor Selection - Third Quarter: Technical Infrastructure - Fourth Quarter: Installation ♦ Complete the implementation of the Legislative Management System. Complete the migration of open systems servers infrastructure to Windows 2000. - Second Quarter: Windows 2000 Server migration - Third Quarter: Exchange 2000 Server migration ♦ Completed enterprise -wide implementation of the MP2 Facilities Management System. This is an automated work order equipment inventory management tool with the capability to process centralized performance management reporting. ♦ Implementation and execution of the desktop replacement project. This project identifies the lifecycle of particular computer hardware and executes the replacement on a fixed schedule. This year, ITD replaced 33% of the desktop computers connected on the network. ♦ Installation and implementation of a minimum of 23 server class boxes to support underlying IT infrastructure, including an enterprise class storage area network (SAN). • Implemented the debt collection system that will provide delinquent billing data to third party collection agencies on a monthly basis. ♦ Completed implementation of an automated RFQ fax out system that will enable the Procurement Department to automatically send faxes of RFQs to all authorized vendors. 86 X227 DEPARTMENT SUMMARY DETAILS 0 Miami. FY2003 Budget I ORMATION TECHNOLOGY Allocation by Department Operating Expense 41.d Capital Outlay 0.28% rsonnel ,)b.24% s Personnel: This category is $713,068 or 15.95% more than the FY2002 Amended Budget due to salary increases resulting from the newly signed union contract, promotions, cost of living increases, anniversaries and longevity adjustments, and the addition of five positions. Tuition expenses additionally reflect an increase resulting from Information Technology related training being funded in the Information Technology department. ♦ Operating Expense: This category is $276,461 or 8.09% more than the FY2002 Amended Budget due to the increase of License and Permit fees and Repair/Maintenance expenses resulting from an expansion of service. These increases were partially offset by a decrease in Professional Services. ♦ Capital Outlay: This category is $-12,001 or 32.43% less than the FY2002 Amended Budget due to a decrease in Small Capital needs. 87 -i7 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $3,294,385 $3,791,501 $4,470,728 $4,470,759 $5,183,827 Operating Expense $1,903,671 $2,401,158 $3,415,670 $3,415,638 $3,692,099 Capital Outlay $95,813 $139,574 $37,000 $37,001 $25,000 Non -Operating $0 $0 $0 $0 $0 $5,293,869 $6,332,233 $7,923,398 $7,923,398 $8,900,926 Allocation by Department Operating Expense 41.d Capital Outlay 0.28% rsonnel ,)b.24% s Personnel: This category is $713,068 or 15.95% more than the FY2002 Amended Budget due to salary increases resulting from the newly signed union contract, promotions, cost of living increases, anniversaries and longevity adjustments, and the addition of five positions. Tuition expenses additionally reflect an increase resulting from Information Technology related training being funded in the Information Technology department. ♦ Operating Expense: This category is $276,461 or 8.09% more than the FY2002 Amended Budget due to the increase of License and Permit fees and Repair/Maintenance expenses resulting from an expansion of service. These increases were partially offset by a decrease in Professional Services. ♦ Capital Outlay: This category is $-12,001 or 32.43% less than the FY2002 Amended Budget due to a decrease in Small Capital needs. 87 -i7 Ili op GtAf Miami FY2003.Budget `-' 1 AUDIT 19911P DIATED 18 of i i DESCRIPTION ORGANIZATION The Internal Audit Division provides independent, objective assurance, and consulting activity through its audits of all departments and/or programs under the auspices of the City. These audits add value, improve the City's operations, and helps the City accomplish its mission by bringing a systematic, disciplined approach of evaluating and improving the effectiveness of risk management controls, and the governance processes. FY 2003 Table of Organization Classified: 4 Unclassified: 7 Temporary FTE: 0 Total Positions: 11 Office of the Director Classified: 0 Unclassified: 2 Intemal Audits Classified: 4 Unclassified: 5 88 1227c LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 CiMiami FY2003 Budget INT AL AUDIT ♦ To assist the City Commission in its effort to enhance accountability, effectiveness, and efficiency of the operation of the City government. ♦ To identify through the process of an annual risk-based audit plan, and perform 15 audits that would add value, enhance accountability, and the effectiveness of management control and the governance process. ♦ To identify cost savings and/or additional revenues due to the City in the amount of $800,000 during the fiscal year ending 2003. • Have identified approximately $817,000 of additional revenues due to the City of Miami. e Have issued 15 audit reports, which identified significant internal control deficiencies, questionable disbursements, and lack of compliance with programs, contract/lease requirements, and City Code and Charter to date. Recommendations if properly implemented would add value and enhance accountability, effectiveness of management control and the governance processes employed within departments. 89 12278 IWCI P1 :1 ED )'V DEPARTMENT SUMMARY Ci Miami FY2003 Budget IN AL AUDIT Allocation by Department Operating Expens&42% Personnel 96.58% DETAILS I ♦ Personnel: This category is $47,735 or 6.90% more than the FY2002 Amended Budget due to promotions, and increases resulting from anniversary, longevity, and cost of living adjustments. 90 122'78 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $507,024 $452,338 $692,062 $692,062 $739,797 Operating Expense $9,835 $13,608 $26,200 $26,200 $26,200 Capital Outlay $2,230 $1,230 $0 $0 $0 Non -Operating - $519,089 $467,176 $718,262 $718,262 $765,997 Allocation by Department Operating Expens&42% Personnel 96.58% DETAILS I ♦ Personnel: This category is $47,735 or 6.90% more than the FY2002 Amended Budget due to promotions, and increases resulting from anniversary, longevity, and cost of living adjustments. 90 122'78 DIVISIONAL SUMMARY DETAILS 9 Ci Miami FY2003 Budget INT AL AUDIT FY2000 FY2001 FY2002 .F OM, FY2063 ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Office Of The Direc $142,339 $115,025 $158,436 $158,436 $175,505 Internal Audits $376,750 $352,151 $559,826 $559,826 $590,492 $519,089 $467,176 $718,262 $718,262 $765,997 Allocation by Division ♦ Office Of The Director (Div 01): This division is $17,069 or 10.77% more than the FY2002 Amended Budget primarily due to salary increases, cost of living, anniversary and longevity adjustments. ♦ Internal Audits (Div 02): This division is $30,666 or 5.48% more than the FY2002 Amended Budget due to salary increases resulting from promotional, cost of living, anniversary and longevity adjustments. 91 78 1TY OF r Cif, i Miami FY2003 .Budget * o- LIA♦ r IICIIP IIIITEI 9 II IC 4 DESCRIPTION ORGANIZATION The City Attorney is the chief legal officer of the City. The City Attorney is the legal advisor to the City Commission, Mayor, City Manager, department directors, and all boards and committees established by the City Charter or Code. The thirty (30)attorneys of the City Attorney's office provide legal services for the City and its agents in their official capacities in all matters of litigation, and provide specialized legal counsel in areas of civil law related to municipal corporations. FY 2003 Table of Organization Classified: 25 Unclassified: 34.75 Temporary FTE: 2 Total Positions: 60.75 Administration Classified: 5 Unclassified: 4 Litigation Legislation/Labor/ Classified: 6 Police Legal Unclassified: 9 Classified: 4 Unclassified: 6 General Government Land Use/Workees Comp Classified: 5 Classed: 5 Unclassified: 9.75 Unclassified: 6 92 122'7F w iJv °Fr Ci Miami FY2003 Budget LAW 110111 0111711 d 1e 91 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ To improve client -attorney interaction through increased client -driven training offerings. ♦ Enhance interaction with Risk Management Departmentin pre -litigation claims investigation, with a goal of reducing the TOTAL number of open litigation/defense cases by 3% this fiscal year. An ultimate goal, over 3 -year period, will be achieving an industry standard of less than 10% of the TOTAL NUMBER OF CLAIMS in litigation (currently 19.27%). ♦ Continue to increase the number of Board Certified Attorneys in the City Attorney's Office, with a 5% increase goal this fiscal year, and 10% the following year. ♦ Continue to improve the legislative preparation and review process. Reduce pending legislative backlog by 50% within the first quarter, with the goal of 0 pending later than 14 days, by the conclusion of the second quarter. ♦ Reduce, through improved communications and related familiarization of City departments, the turn -around time for pending contracts. Utilize existing tracking systems for contracts, assignments and legal opinions to monitor turn -around time for requests for first quarter. Based upon such monitoring and review, institute goals for turn -around time that would consistently improve results over the remaining quarters. ♦ Dedicated additional resources and man -power to Workers' Compensation cases, resulting in increased number of cases being discharged. These discharges resulted in a substantial savings to the City. The additional resources have also allowed the City to take a stronger litigation position, as well as initiate proactive activities with effected departments. ♦ This Office prevailed in many court decisions during the subject period. One, of note, is the Third District Court of Appeal's decision in Quick Cash Jewelry and Pawn vs. City of Miami, in which the Third DCA validated the registration fee charged to pawn brokers in the City by finding that the fee (charged by the Miami Police Department for transaction reports and inspections of pawn shops) was an authorized user fee, and not an unconstitutional tax. This decision represented a savings to the City of approximately two million dollars. ♦ Successfully defended City in preemption challenge to a section of the City's Solid Waste Ordinance. It is conservatively estimated that a negative decision in that case would have resulted in a cost to the City of millions of dollars. Contrarily, as a consequence of the decision, the City collected additional disputed fees in the tens of thousands of dollars. ♦ Recovered nearly six million dollars in.defaulted multi -family portfolio loans. 93 12278 DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 Budget LAVA Allocation by Department Operating Expense Capita Mfla 0.10° Personnel 94.53% ♦ Personnel: This category is $774,485 or 20.64% more than the FY2002 Amended Budget due to one Assistant City Attorney and two support positions transferred in from Community Development, one new Assistant City Attorney, and the recent implementation of an audit which increased the salaries of 15 Litigation Assistants. Funding for merit increases, anniversaries, cost of living adjustments, and proportional FICA reflect additional increases. Additionally, one Assistant City Attorney was added to Law's table of organization, which will be funded by the CIP Department, as well as two Assistant City Attorneys added, which are proposed to be funded by the CRA. Operating Expense: This category is $30,673 or 13.57% more than the FY2002 Amended Budget due to increases needed for postage and office supplies. Additionally, Community Development will no longer be funding certain legal - related operating costs, resulting in a $ 25,000 increase. ♦ Capital Outlay: This category is $5,000 or 100.00% more than the FY2002 Amended Budget due to funding allocated for various small capital equipment purchases. 94 122% FY2000 FY2001 � FY2002 FY2002 F_Y2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $3,021,795 $3,276,151 $3,752,134 $3,752,134 $4,526,619 Operating Expense $258,279 $216,780 $226,027 $226,027 $256,700 Capital Outlay $19,701 $40,091 $0 $0 $5,000 Non -Operating $3,299,775 $3,533,022 $3,978,161 $3,978,161 $4,788,319 Allocation by Department Operating Expense Capita Mfla 0.10° Personnel 94.53% ♦ Personnel: This category is $774,485 or 20.64% more than the FY2002 Amended Budget due to one Assistant City Attorney and two support positions transferred in from Community Development, one new Assistant City Attorney, and the recent implementation of an audit which increased the salaries of 15 Litigation Assistants. Funding for merit increases, anniversaries, cost of living adjustments, and proportional FICA reflect additional increases. Additionally, one Assistant City Attorney was added to Law's table of organization, which will be funded by the CIP Department, as well as two Assistant City Attorneys added, which are proposed to be funded by the CRA. Operating Expense: This category is $30,673 or 13.57% more than the FY2002 Amended Budget due to increases needed for postage and office supplies. Additionally, Community Development will no longer be funding certain legal - related operating costs, resulting in a $ 25,000 increase. ♦ Capital Outlay: This category is $5,000 or 100.00% more than the FY2002 Amended Budget due to funding allocated for various small capital equipment purchases. 94 122% w):-tY °Fr Ci Miami FY2003 Budget IkANAGEMENTILND BUDGET inelerd 11A711I � 19 Bi DESCRIPTION ORGANIZATION The Department of Management & Budget is responsible for preparing the annual budget, a five year plan detailing the City's future endeavors and other analysis, management related reports and studies. Additionally, it manages and assists all City Departments with the monitoring, adjustments and supervision of related year and monthly expenditures. FY 2003 Table of Organization Classified: 17 Unclassified: 5 Temporary FTE: 3 Total Positions: 25 Administration Classified: 0 Unclassified: 2 Budget Management Capital Improvement Classified: 16 Classified: 1 Unclassified: 2 Unclassified: 1 95 * �F LJ IpCIoIITEp 18 sIB 8i 8L04�4 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Cigyf Miami FY2003 Budget ?AANAGEMENr5,ND BUDGET ♦ To restructure the focus ofthe department towards more management analysis thereby initiating greater operating efficiencies throughout the City. ♦ Increase interdepartmental communication through monthly field visits by the budget analysts to each assigned department and the scheduling of quarterly meetings with management level staff from both departments. ♦ Enhancement of the City's revenue estimating process by the establishment of a Revenue Estimating Committee whose participants shall include staff from departments that are responsible for revenue- generating and/or monitoring activities. The new Committee should be established by December of 2002 and meet at least quarterly to review current revenue collections and estimated current and future year projections. ♦ Produce a "Draft" version of a Revenue Manual by the first quarter of FY '03, work with the various City departments for their input into the manual beginning the second quarter, and have a Revenue Manual produced by the last quarter of the fiscal year. ♦ Within the first quarter of the fiscal year, the department will prepare a timeline for the preparation of next year's annual budget. ♦ Automated routine task by fully utilizing current departmental technological resources. ♦ Improved the City's budget/planning process by conducting extensive research as the base for a detail revenue manual. ♦ Identified funding and prepared 9 amendatory ordinances resulting in $70.3 million in appropriations to 62 capital projects. 96 x.22'78 DEPARTMENT SUMMARY DETAILS Ci NrMiami FY2003 Budget IkANAGEMENT ND BUDGET FY2000 CATEGORY ACTUAL Personnel $1,462,490 Operating Expense $70,542 Capital Outlay $0 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $1,426,198 $1,653,252 $1,653,252 $1,517,003 $42,858 $52,970 $49,970 $63,500 $24,587 $0 $3,000 $0 $1,533,032 $1,493,643 $1,706,222 $1,706,222 $1,580,503 Allocation by Department Operating Expense 4.02% Personnel 95.98% ♦ Personnel: This category is $-136,249 or 8.24% less than the FY2002 Amended Budget due to the transfer of the Grants division from the Department of Management and Budget to its own department and partial offsets due to promotions, anniversaries, longevity, and cost of living adjustments. ♦ Operating Expense: This category is $13,530 or 27.08% more than the FY2002 Amended Budget due to an increase in the employment of an indirect cost allocation plan developer. ♦ Capital Outlay: This category is $-3,000 or 100.00% less than the FY2002 Amended Budget due to a one-time expenditure. 97 V2 78 w 'jy 0Miami FY2003 Budget PARTMENTCi PARKS AND INCIRIIATE 1 18 RECREATI®N DESCRIPTION ORGANIZATION Parks and Recreation operates all City pools and parks, offering year-round, seven day a week, comprehensive programs of recreation and leisure activities for all age groups. Special services include child day care and preschool centers, summer camps, programs for the disabled, and senior citizen programs. FY 2003_ Table of Organization Classified: 126 Unclassified: 7 Temporary FTE: 141 Total Positions: 274 Office of the Director Classified: 8 Unclassified: 5 Grounds Maintenance Classified: 66 Unclassified: 0 Disabilities Classed: 1 Unclassified: 0 Child Day Care ss; Classified: 2 Unclassified: 0 98 Virginia Key Classified: 2 Unclassified: 0 Recreation Classified: 47 Unclassified: 2 1227u LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 Budget PARTMENT OT PARKS AND RECREATION ♦ The goal of the Department of Parks and Recreation is to serve all of the residents of the City of Miami by providing safe, clean, and wholesome recreational activities in order to promote a sense of community. ♦ Increase outside sources of funding by 25% by the end of third quarter. ♦ Serve at least 85,000 lunches and 120,000 snacks to children as part of the Summer Recreation Food Service Program, an overall 5% increase. ♦ Host 15 special events for 2,300 members of the disabled community, an additional 35% increase. ♦ Establish 2 new partnerships with private or non-profit organizations for operational enhancements. • Host 200 field trips and events for day care participants, an additional 32% increase. • Working with the Planning Department, substantially complete Parks Master Plan. • Collaborated with the Public Works Department to complete or substantially complete the following major park capital projects valued at approximately $ 11 million dollars: Hadley Park Community Center, Kirk Monroe Tennis Center, Shenandoah New Recreation Building, Virrick Park Community Center, Lemon City Recreation Building, and the Fort Dallas Barracks and Wagner House Restoration at Lummus Park. Additionally, under the management of the Community Revitalization Agency, completed phases 1A and 1B of the renovation of Margaret Pace Park. • Served, on average, approximately 325 disabled persons each week through our Disabilities Program by providing leisure transportation, independent living skills, and activities. • Provided health and dental screening to approximately 175 day care children and food services to approximately 190 day care/pre-school children. • Served more than 2.2 million persons in recreational park activities including basketball, football, swimming, tennis, softball, etc. 99 12278 DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 Budget PARTMENT PARKS ANIS RECREATI®N FY2000 FY2001 FY2002 FY2002 . FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $7,011,384 $7,309,549 $8,374,720 $8,374,720 $9,321,998 Operating Expense $1,537,182 $1,787,465 $1,879,894 $1,879,894 $1,856,644 Capital Outlay $75,562 $24,414 $14,000 $14,000 $10,147 Non -Operating $120,702 $144,264. $0 $0 $0 $8,744,830 $9,265,692 $10,268,614 $10,268,614 $11,188,789 Allocation by Department Operating Expense 16.59% Capital Ot 0.0 Personnel 83.32% i Personnel: This category is $947,278 or 11.31% more than the FY2002 Amended Budget due to the transfer in of two Community Development positions, three additional positions related to the opening of new facilities in Lemon City and Margaret Pace Parks, and additional funding for temporary salaries for parks citywide. Additional increases resulted, from anniversary, longevity, and cost of living adjustments. ♦ Operatina Expense: This category is $-23,250 or 1.24% less than the FY2002 Amended Budget due to the elimination of previously budgeted playground and safety supplies. These items are proposed to be funded through Parks and Recreation's unspent FY 2002 monies. Additionally, increased funding was allocated toward utilities for new facilities and chemicals for pools beginning to operate year round opposed to just seasonally. ♦ capital Outlay: This category is $-3,853 or 27.52% less than the FY2002 Amended Budget due to a re -allocation of funding from the Miscellaneous Supplies operating account. Approximately $10,000 is allocated for items such as ladders, chain saw blades, and new trash cans in all parks. 100 12278 78 w i�Y °Fr Ci Miami FY2003 Budget PARTMENT OT PARKS AND d 110111 11ATE1 0 RECREATION DIVISIONAL SUMMARY Allocation by Division 4500000 4000000 I 3500000 3000000 2500000 2000000 1500000 .. 1000000 500000 0 01 02 03 90 91 92 101 FY2000 FY2001 FY2002 FY2002.` FY2003 ACTUAL ACTUAL ADOPTED -AMENDED - ESTIMATED. Director's Office $676,611 $670,880 $757,406 $755,296 $987,606 Child Day Care $546,724 $492,596 $607,635 $607,633 $676,991 Recreation $3,787,440 $4,303,915 $4,140,378 $4,138,268 $4,672,135 Disabilities Prograr $40,825 $72,448 $82,954 $89,284 $93,205 Grounds Maintena $3,446,897 $3,517,328 $4,344,769 $4,369,661 $4,449,114 Virginia Key $246,333 $208,525 $335,472 $308,472 $309,738 $8,744,830 $9,265,692 $10,268,614 $10,268,614 $11,188,789 Allocation by Division 4500000 4000000 I 3500000 3000000 2500000 2000000 1500000 .. 1000000 500000 0 01 02 03 90 91 92 101 DETAILS Miami FY2003 Budget N'TCOPARKS PARTMEAND RECREATION ♦ Director's Office (Div 01): This division is $232,310 or 30.76% more than the FY2002 Amended Budget due to two positions transferred in from Community Development coupled with additional increases for anniversary and cost of living adjustments. ♦ Child Day Care (Div 02): This division is $69,358 or 11.41% more than the FY2002 Amended Budget due to additional funding for temporary Day Care workers and increases for anniversary and cost of living adjustments offset by the elimination of playground supplies. Funding for playground supplies is proposed to be reallocated from Parks and Recreation's unapplied FY 2002 monies. ♦ Recreation (Div 03): This division is $533,867 or 12.90% more than the FY2002 Amended Budget due to an increase of $300,000 for additional temporary employees for Citywide Parks, one new Recreation position placed in Lemon City, and increases resulting from anniversary, longevity, and cost of living adjustments. Funding for playground and safety supplies have been eliminated and are proposed to be reallocated from Park and Recreation's FY 2002 unapplied monies. ♦ Disabilities Programs (Div 90): This division is $3,921 or 4.39% more than the FY2002 Amended Budget due to anniversary and cost of living adjustments for full time employees. ♦ Grounds Maintenance Division (Div 91): This division is $79,453 or 1.82% more than the FY2002 Amended Budget due to the addition of two new grounds maintenance positions placed in Margaret Pace Park and increases in anniversary, longevity, and cost of living adjustments. These increases were partially offset by the elimination of previously budgeted playground and safety supplies, which are proposed to be funded from Park and Recreation's FY 2002 unapplied monies. ♦ Virginia Key (Div 92): This division is $1,266 or 0.41% more than the FY2002 Amended Budget due to anniversary, longevity, and cost of living adjustments offset by the elimination of safety supplies. Funding for safety supplies is proposed to be reallocated from Parks and Recreation's unapplied FY 2002 monies. 102 DESCRIPTION ORGANIZATION Ci Miami FY2003 Budget G eral Employees nd Sanitation Employees' Retirement Trust The Pension Trust Fund pays for the cost of the City's employees retirement benefits. There are two retirement trusts, the General Employees and Sanitation Employees' Retirement Trust (GESE) and the Firefighters and Police Officers' Retirement Trust (FIPO). Each has a Pension Board to administer the retirement trust and to assure the provision of retirement benefits to former City employees. The Board also insures that the City's pension trust fund is actuarially sound. FY 2003 Table of Organization Classified: 0 Unclassified: 0 Temporary FTE: 0 Total Positions: 15 Pension Board Memmbers GESE Memebers: 6 FIPO Members: 4 GESE Administration FIPO Administration FT: 10 FT: 5 Board members are shown for information purposes only. These individuals are not on the City's payroll. 103 78 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 .Budget eral Employees PAnd Sanitation Employees' Retirement 'Frust To administer and manage the City's Retirement Trust funds to insure retirement benefits to City employees and insure the actuarial soundness of such trust funds. • GESE will seek the prestigious annual GFOA award for Certificate of Excellence in financial reporting for the FY 2002-2003 CAFR. • Evaluate and replace investment money manager's with low performance, in order to maintain the funds portfolio returns and increase the assets available to pay pension benefits. • Evaluate and monitor the over all portfolio asset allocation, in order to measure compliance with investment policy guidelines and to guard against any sudden market declines that may have a significant effect on total asset values. • GESE was successful in receiving the GFOA Certificate of Achievement Award for Excellence in Financial Reporting for the fourth consecutive year. • In order to take full advantage of opportunities in the euro -marketplace, GESE was successful in revising and implementing new investment policy guidelines, which allowed our fixed-income money managers to invest in the internationalarena which allowed for further diversification. • Despite two consecutive quarters of declines, including the tragic events of September 11, GESE was successful in rebounding the third quarter to finish the period with positive 7.5% return. Our portfolio through December 31, 2001 had a net market value of $584.7 million. 104 1.Z22 8 DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 Budget G eral Erimployees' nd Sanitation CATEGORY Personnel Operating Expense Capital Outlay Non -Operating Employees' Retirement Trust FY2000 FY2001 FY2002 FY2002 FY2003 ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED $20,749 $23,315 $23,252 $23,252 $23,316 $8,458,264 $8,848,793 $2,876,732 $2,901,747 $4,252,457 $1,297,795 $1,809,362 $9,776,808 $10,681,470 $1,574,576 $1,545,874 $1,706,364 $4,474,560 $4,470,873 $5,982,137 Allocation by Department Non -Operating 28.52% Personn 0.39, Operating Expense 71.09% ♦ Personnel: This category is $64 or 0.28% more than the FY2002 Amended Budget. No significant changes are expected to take place in FY 2003. e Operating Expense: This category is $1,350,710 or 46.55% more than the FY2002 Amended Budget due to an increase in actuarial requirements. ♦ Non -Operating: This category is $160,490 or 10.38% more than the FY2002 Amended Budget due to an increase in administrative expenses. 105 , 2 `O w iVY °FfCi Miami FY2003 Bridget eneral Employees And Sanitation INCA! AIATEP 044 Employees' Retirement Trust DIVISIONAL SUMMARY DETAILS FY2000 FY2001 FY2002 FY2002, F�!2pp3 ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Gese Retirement T $9,776,808V0,681,470 $4,474,560 $4,470,873 $5,982,137 $9,776,808$10,681,470 $4,474,560 $4,470,873 $5,982,137 Allocation by Division s Gese Retirement Trust - Admini (Div 011: This division is $1,511,264 or 33.80% mote than the FY2002 Amended Budget due to an increase in actuarial requirement and administrative expenses. 106 12278 DESCRIPTION ORGANIZATION Ci Miami FY2003 Budget tire Fighters' and olice Officers' Retirement Trust The Pension Trust Fund pays for the cost of the City's employees retirement benefits. There are two retirement trusts, the General Employees and Sanitation Employees' Retirement Trust (GESE) and the Firefighters and Police Officers' Retirement Trust (FIPO). Each has a Pension Board to administer the retirement trust and to assure the provision of retirement benefits to former City employees. The Board also insures that the City's pension trust fund is actuarially sound. FY 2003 Table of Organization Classified: 0 Unclassified: 0 Temporary FTE: 0 Total Positions: 15 Pension Board Memmbers GESE Memebers: 6 FIPO Members: 4 Board members are shown for information purposes only. These individuals are not on the City's payroll. 107 12290 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci f Miami FY2003 Budget ire Fighters' an olice Officers' Retirement Trust ♦ To administer and manage the City's Retirement Trust funds to insure retirement benefits to City employees and insure the actuarial soundness of such trust funds. ♦ To supervise investments of the trust's funds which totaled as of 9/30/01 approximately $1 billion. ♦ To keep up to date records of all City of Miami Police and Fire pensioners. ♦ To issue monthly payrolls to retired members or their beneficiaries. ♦ To keep records of all active fire fighters and police officers employed by the City of Miami and their contributions. ♦ Produced monthly retiree payrolls with approximately 1,400 electronic deposits and 300 checks totaling over $50 million for the year. ♦ Maintained assets available to pay pension benefits in the City of Miami Fire Fighters' and Police Officers' Retirement Trust at $1 billion. ♦ Continued to oversee the Deferred Retirement Option Program ♦ Computed over 100 retirement benefits estimates. 108 DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 Budget re Fighters' and olice Officers' Retirement Trust Allocation by Department Non -Operating 9.63% Person 0.05 Operating Expense 90.27% ♦ Personnel: This category is $43 or 0.28% more than the FY2002 Amended Budget. No significant changes are expected to take place in FY2003. s Operating Expense: This category is $9,693,377 or 178.48% more than the FY2002 Amended Budget due to an increase in actuarial requirements. ♦ Non -Operating: This category is $925,694 or 134.47% more than the FY2002 Amended Budget due to an increase in administrative expenses. In FY2002 the administrative expenses were partially budgeted due to a fund balance from previous years. 109. 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $18,938 $17,522 $15,502 $15,502 $15,545 Operating Expense $5,483,966 $5,515,887 $5,627,918 $5,430,989 $15,124,366 Capital Outlay Non -Operating $786,727 $2,488,951 $703,908 $688,406 $1,614,100 $6,289,631 $8,022,360 $6,347,328 $6,134,897 $16,754,011 Allocation by Department Non -Operating 9.63% Person 0.05 Operating Expense 90.27% ♦ Personnel: This category is $43 or 0.28% more than the FY2002 Amended Budget. No significant changes are expected to take place in FY2003. s Operating Expense: This category is $9,693,377 or 178.48% more than the FY2002 Amended Budget due to an increase in actuarial requirements. ♦ Non -Operating: This category is $925,694 or 134.47% more than the FY2002 Amended Budget due to an increase in administrative expenses. In FY2002 the administrative expenses were partially budgeted due to a fund balance from previous years. 109. 12278 DIVISIONAL SUMMARY DETAILS Ci Miami FY2003 Budget 4 ire Fightersan olice Officers° Retirement Frust FIPO 7000000 6000000 5000000 4000000 3000000 2000000 1000000 0 FY2000 FY2001 ACTUAL ACTUAL $6,285,656 $8,022,141 $3,975 4 $219 $6,289,631 $8,022,360 FY2002 ' FY2002 P(2003 ADOPTED AMENDED. ESTIMATED. $6,347,328 $6,134,897 $16,754,011 $0 $0 $0 $6,347,328 $6,134,897 $16,754,011 Allocation by Division ♦ FIPO (Div 01): This division is $10,619,114 or 173.09% more than the FY2002 Amended Budget due to an increase in actuarial requirements and administrative expenses. 110 I" 02 01 ♦ FIPO (Div 01): This division is $10,619,114 or 173.09% more than the FY2002 Amended Budget due to an increase in actuarial requirements and administrative expenses. 110 w i1, °F r Ci Miami FY2003 Budget PLANNIITG & ZONING 11191111' DRATil Q' d 111 81 0FL04~4 DESCRIPTION ORGANIZATION This Department provides policy guidance for Miami's future development by preparing recommendations on petitions for variances, rezoning, conditional uses and changes in the comprehensive plan; prepares recommendations for the following boards: Zoning, Planning Advisory, Historic and Environmental Preservation; collects and analyzes demographic and economic data; reviews development and land use changes that affect the City's general welfare. The Zoning section interprets and enforces the Zoning Ordinance in reviewing plans for building permits and public hearings. FY 2003 Table of Organization Classified: 26 Unclassified: 9.34 Temporary FTE: 0 Total Positions: 35.34 Administration Classified: 3 Unclassified: 3.34 Transportation and GIS Zoning Classified: 4 Classified: 7 Unclassified:0 Unclassified:0 Community Planning Land Development Classified: 5.5 iL Division Unclassified: 3 Classified: 6.5 Unclassified: 3 111 1.227 1�Y of r Ci Miami FY2003 Budget ]PLANN KG & ZONING IACIAP AIATEA lam% 1/ A A O. Fy0444 LONG-TERM GOAL ♦ To establish a renewed sense of community for the City of Miami and its residents that consist of great civic spaces, tree lined streets, architecture and sound urban design principles that emphasize human scale, public open spaces, historic context, provide pedestrian realms and improve the use of public transportation. 112 124®V DIY OFr C*q&fMiami FY2003 Budget F PLANNI G & ZONING IRCIRP IIRT11 Q d II 81 oy OBJECTIVES FOR FY2003 ♦ First Quarter • 1) Brickell Village Standards: Adoption in principle •2) Study and adopt Cellular Tower ordinance revision •3) Initiate Parks Master Plan: Community meetings •4) Initiation of Dupont Plaza Traffic flow revision study •5) FEC Corridor: Initiate development of a regulating plan to serve as the foundation for the future development of the Corridor •6) Adoption of Downtown Transportation Master Plan •7) Bicentennial Park: RFP resolution to hire a landscape architecture firm, designate museum site resolution, pursue grant and funding sources, Museums launch capital drive environmental assessment of site Seawall condition analysis, review visiting slip possibilities, issue RFP for landscape architecture firm ♦ -Second Quarter • 1) Adoption of Amendments to Brickell Village Special Zoning Districts to conform to Standards •2) Adoption of revised criteria to be used in review of special permits and variances •3) Adopt amendments to Virginia Key to add zoning and land use classifications to annexed areas •4) Adopt Landscape and Environmental Ordinance •5) FEC Corridor: Initiate preparation of a comprehensive transportation master plan for the Corridor •6) FEC Corridor: Initiate a historic resources survey for priority locations within the Corridor •7) SE 8th Street 2 -way property dedication •8) Bicentennial Park: Pursue grant and funding sources Museum capital drive ♦ -Third Quarter •1) Study and adopt Sign ordinance revision: Murals •2) Virginia Key Plan: Adoption of update •3) FEC Corridor: Adoption of Corridor regulating plan and associated zoning revision •4) Bicentennial Park: Hire landscape architecture firm, issue contract for removal of wall and berms and open site lines to bay, install coconut palm plantation on museum sites, issue construction contract for seawall (provided funding is available) ♦ -Fourth Quarter • 1) Study and adopt Parking Ordinance revisions •2) Parks Master Plan: Adoption •3) FEC Corridor: Designation of historic sites within Corridor identified through historic resources survey •4) SE 8th Street 2 -way construction •5) Bicentennial Park*: Pursue grant and funding sources, develop urban design standards for park and complete removal of wall and berms 113 12278 w 1�Y °Ff Ci Miami FY2003 Bridget PI�ANN 1 G & ZON.ING INSIRP EI BBATER 044 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 + The Department directed the preparation of Master Plans for such areas as Bicentennial Park, Model City, the Miami River, and the Florida East Coast Railway (FEC) to guide development and establish long-term visions that express the principles of good urbanism and smart growth. + The Department prepared urban design, architecture and landscape design standards for various City neighborhoods to enhance the quality of the public realm, provide a "user friendly" framework and aid in expediting the permitting process. + The Department developed and implemented tools to preserve neighborhood character, such as neighborhood conservation districts, prohibition of planned unit developments in single family residential districts, restrictions on development on nonconforming lots and limitations on the demolition of historic buildings. + The Department assisted in the preparation of Increment II of the Downtown Development of Regional Impact to facilitate development in the Downtown area, and initiated the Downtown.Transportation Master Plan, the first comprehensive study of transportation in the downtown area since the 1970's. 114 12278 w IV °F�r Cif Miami FY2003 Budget PLANNI & ZONING IICIIP II47E1 It II 0¢�4 DEPARTMENT SUMMARY DETAILS Allocation by Department Personnel 97.01% ♦ Personnel: This category is $133,657 or 5.69% more than the FY2002 Amended Budget due to cost of living, anniversary and longevity adjustments. Additionally, three (3) positions were transferred from Community Development and two (2) positions were added. ♦ Operating Expense: This category is $-289,385 or 82.25% less than the FY2002 Amended Budget because of the Office of hearing boards, which was a division of Planning & Zoning has been separated to be its own department starting FY 2003. ♦ Capital Outlay: This category is $1,374 or 52.32% more than the FY2002 Amended Budget due to increase in small capital needs. ♦ Non -Operating: This category is $10,000 or 100.00% more than the FY2002 Amended Budget due to one time funding that will take place in FY 2003. 115 - X2278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $1,497,790 $1,613,436 $2,347,554 $2,347,554 $2,481,211 Operating Expense $46,490 $46,573 $351,830 $351,830 $62,445 Capital Outlay $8,598 $2,568 $2,626 $2,626 $4,000 Non -Operating $0 $0 $0 $0 $10,000 $1,552,878 $1,662,577 $2,702,010 $2,702,010 $2,557,656 Allocation by Department Personnel 97.01% ♦ Personnel: This category is $133,657 or 5.69% more than the FY2002 Amended Budget due to cost of living, anniversary and longevity adjustments. Additionally, three (3) positions were transferred from Community Development and two (2) positions were added. ♦ Operating Expense: This category is $-289,385 or 82.25% less than the FY2002 Amended Budget because of the Office of hearing boards, which was a division of Planning & Zoning has been separated to be its own department starting FY 2003. ♦ Capital Outlay: This category is $1,374 or 52.32% more than the FY2002 Amended Budget due to increase in small capital needs. ♦ Non -Operating: This category is $10,000 or 100.00% more than the FY2002 Amended Budget due to one time funding that will take place in FY 2003. 115 - X2278 ��Y ofr C' f Miami FY2003 Budget POLICE d 1R9 11B 61ATE8 91h DESCRIPTION ORGANIZATION The Police Department's mission is to make Miami a safe place where people can live, work, and visit without fear. The department's employees are committed to the philosophy of community policing. In partnership with businesses and residents, neighborhood problems are identified and solutions are implemented to improve the quality of life. Using both time- tested police methods and promising innovative approaches, the Police Department serves and protects the City's diverse community. FY 2003 Table of Organization Classified: 1353 Unclassified: 38 Temporary FTE: 42 Total Positions: 1433 Office of the Chief Classified: 68 Unclassified: 12 Administration Operations Classified: 274 Classified: 1,011 Unclassified: 6 Unclassified: 20 . • . _ r is ,._ _...... . _. , . _ .. .2278 116 LONG-TERM GOAL OBJECTIVES FOR FY2003 CiMiami FY2003 Budget POLICE • Our mission, together with the communities of Miami, is to make our city a place where all people can live, work and visit safely without fear. • Reduce Part I Crimes by 5 %. • Increase MPD's service and accountability by conducting 50 Citizen Satisfaction Surveys monthly commencing in October 2002. o Complete full inspection for CALEA re -accreditation by December 2002 and officially re -accredited by March 2003. ♦ Complete MPD's Efficiency Study by February 2003; implementation will commence in March 2003; Department's progress will be monitored for a year by selected vendor. 117 Cof Miami FY2003 Budget POLICIE 101111 Ii1TE1 SIGNIFICANT ACCOMPLISH- MENTS IN MO02 + Overall 11 % citywide reduction in Part 1 Crimes versus the previous year. This makes the 8th straight year in a row that the Miami Police Department has shown a significant decrease in crime. + Implemented various Homeland Defense measures following the September 11, 2001 terrorist attacks on this country that affected citizens and employees of this great city, both personally and operationally. Additionally, seventeen (17) sworn officers traveled to New York City to help in the disaster relief efforts. + Answered 583,798 emergency 911 calls and 231,211 non -emergency telephone calls for a total call volume of 815,009, an overall 2% increase from the previous year. ♦ Enhanced the Neighborhood Enhancement Team (N.E.T.) concept by creating a new sworn rank "Net Commander." The creation of this new rank was conducted to re -affirm the department's commitment to its community policing strategies. ♦ Recruited and trained five (5) Citizens on Patrol classes, graduating a total of 122 volunteers, and conducted one (1) Citizen Police Academy class, graduating 32 citizen volunteers. + Implemented the "Laugh and Learn" program which is an innovative approach to teaching children of all ages about life -affirming lessons such as the dangers of substance abuse, anger management, sensitivity to the disabled, and reading. ♦ Developed and completed a new process for evaluating 46 organizations applying for Law Enforcement Trust Funds under a one-time application process, and awarded $500,000 to 20 outside community drug and crime prevention programs. + Re-evaluated and modified the department's deadly force policy and conducted training on the new policy. ♦ Developed a new training curriculum on illegal Profiling and Ethics, which has been incorporated into the department's mandatory Officer Survival Training program. ♦ Established monthly community/police worship services to strengthen police community relations. 118 - 12278 DEPARTMENT SUMMARY • CATEGORY Personnel Operating Expense Capital Outlay Non -Operating FY2000 FY2001 ACTUAL ACTUAL $80,886,356 $79,671,688 $4,858,918 $5,388,413 $2,073,749 $1,004,710 $0 $777,043 $87,819,023 $86,841,854 c'il t'Miami FY2003 Budget POLICE FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $80,739,238 $81,438,226 $87,819,844 $6,283,653 $6,353,875 $6,598,730 $63,164 $41,165 $30,000 $0 $552,789 $792,357 $87,086,055 $88,386,055 $95,240,931 Allocation by Department Operating Expense 6.93% 119 Personnel 92.21% 12278 DETAILS CiMiami FY2003 Budget POLICE ♦ Personnel: This category is $6,381,618 or 7.84% more than the FY2002 Amended Budget due to the addition of twenty-one police officer positions from the Distressed Neighborhoods Grant, which will expire by the end of FY2003; sworn promotions; funding for Earned Time Payoff, which in the past, was absorbed by salary savings; several new FOP and AFSCME contractual fringe benefits implemented; and anniversary, longevity and cost of living adjustments. These increases were partially offset by the freezing of sixteen Public Service Aide positions, to help fund the twenty-three Community Service Providers positions, whose grant funding expired. ♦ Operating Expense: This category is $244,855 or 3.85% more than the FY2002 Amended Budget due to an increase in contractual services for citywide security. Reductions were also made in various line items to cover the cost of the twenty-one expired Distressed Neighborhoods Grant police officers, including advertising, professional services and miscellaneous supplies. * Capital Outlay: This category is $-11,165 or 27.12% less than the FY2002 Amended Budget since capital purchases are funded on an as needed basis, when budgetary feasible. Funding has been requested to purchase items such, as new cellular phones, fax machines, Glocks, and three K-9 dogs. ♦ Non -Operating: This category is $239,568 or 43.34% more than the FY2002 Amended Budget due to the funding of the twenty-three Community Service Providers positions in the Special Revenues Fund. This increase is offset by the fact that neither new Law Enforcement Block Grants nor their required 10% general fund match are budgeted. 120 144 78 nivminmAi SUMMARY Ci Miami FY2003 Budget POLICE FY2000 FY2001 FY2002 FY2002.., FY2003 ACTUAL ACTUAL ADOPTED :AMENDED: ESTIMATED Office Of The Chie $378,559 $278,905 $287,652 $359,652 $296,912 Office Of Administr $17,597,705$18,057,654 $20,027,791 $20,065,731 $20,312,378 Operations $69,842,759 $68,505,295 $66,770,612 $67,960,672 $74,631,641 $87,819,023 $86,841,854 $87,086,055 $88,386,055 $95,240,931 70000000 60000000 50000000 40000000 30000000 20000000 10000000 0 Allocation by Division 01 02 03 121 v 78 10 jr Cif Miami FY2003 Budget ® POLIC]E IICItP OIBiEI d IB BB ' �a�,coy �o4ti4 DETAILS ♦ Office Of The Chief (Div 01): This division is $62,740 or 17.44% less than the FY2002 Amended Budget due to a decrease in the amount of funding for the Victims/\/Vitness Protection Program. Last year's budget was supplemented by transfers from other accounts to cover the projected deficits. * Office Of Administration (Div 02): This division is $246,647 or 1.23% more Than the FY2002 Amended Budget due mainly to the funding provided for citywide security. One of the new AFSCME contractual fringe benefits provides all Police Communications Assistants, Operators and Supervisors a 5% pay supplement for maintaining the Quality Assurance Proficiency (QAP) rating. This increase was offset by decreases in various operating line items to help fund the twenty-one expired Distressed Neighborhood Grant police officers positions. In addition, sixteen Public Service Aides vacancies were frozen to help offset the expense of the twenty-three Community Service Providers positions in Special Revenues Funds, whose funding has expired. Funding was also provided for capital purchases, but not as much as last fiscal year. ♦ Operations (Div 03): This division is $6,670,969 or 9.82% more than the FY2002 Amended Budget due to the twenty-one additional police officer positions added; new FOP contractual fringe benefits added including the Senior Uniform Patrol Sergeants 5% pay supplement, Certified Instructors (CJIS) assigned to the MPD Training Unit 2%, and Crisis Intervention Teams 2.5% (limited to 70 positions); funding provided for Earned Time Payoff; twelve Police Lieutenants promoted to the executive position of NET Commanders; one Police Officer promoted to the executive position of Sergeant -At -Arms; and anniversary, longevity and cost of living adjustments. 122 PUSLIC WORKS irrr � lrrrirrr f DESCRIPTION ORGANIZATION The Department of Public Works is responsible for the planning, designing. and inspecting of capital projects; controlling construction work involving public improvements; maintaining streets, sidewalks, bridges, and public right-of-ways. Public Works also provides storm drainage protection through its Stormwater Utility System. Additionally, this department manages the City's street lighting system. FY 2003 Table of Organization Classified: 78 Unclassified: 6 Temporary FTE: 12 Total Positions: 96 Administration Classified: 6 Unclassified: 4 Construction Classified: 12 Unclassified: 1 Stormwater Utility Maintenance - Classified: 10 Unclassified: 0 Operations Classified: 41 Unclassified: 0 123 Stormwater Utility Administration Classified: 5 Unclassified: 0 Design Classified: 4 Unclassified: 1 3 122AC 'V'Y op Ci Miami FY2003.Budget S �l PrULIC LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ Provide adequate storm water drainage to reasonably protect against flooding in areas of intensive use and occupation, while preventing degradation of quality in receiving water. ♦ New storm sewer construction projects to be completed for the Coconut Grove, Allapattah, Wagner Creek, Belle Meade and Downtown neighborhoods in the amount of $3,598,900 in expenditures in FY 2002-2003. ♦ Local storm drains will be installed at 23 locations citywide in the amount of $800,000 in expenditures in FY 2002-2003. ♦ To improve communication system to be implemented by end of the first quarter to ensure proper routing of residents' complaints during FY2003 and to follow up 20% of requests in order to increase residents satisfaction. ♦ To complete a database of all drainage structures, catch basins and storm inlets cleaned by the Stormwater by end of third quarter. + To increase frequency of cleaning storm drains, conduit and inlets by 20% thereby decreasing flooding and pollution run-off by augmenting city forces with private contractors. ♦ The Citywide Local Drainage Project E-76 included the construction of new local storm water drains at 17 locations citywide in response to citizen's complaints. + The entire stormwater outfall system serving the West End Park (Flagami) neighborhood, including 7,000 linear feet of pipe cleaned and repaired. + Downtown Storm Sewers Phase I (SW 15 Road) included the construction of 1,264 linear feet of new exfiltration drains and new median curbs to channel stormwater. + The Fairlawn Storm Sewers Phase I project (Flagami) includes the construction of 12,450 linear feet of new exfiltration drains. 124 - 12278 DEPARTMENT SUMMARY DETAILS 111116 Ci Miami FY2003 Budget P LIC WORKS Non -Operating FY2001 FY2000 CATEGORY ACTUAL Personnel $4,448,217 Operating Expense $4,252,178 Capital Outlay $5,750 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $4,740,610 $5,413,735 $5,449,074 $4,358,487 $4,723,206 $4,968,219 $4,957,080 $5,058,503 $74,764 $0 $3,800 $0 $8,706,145 $9,538,580 $10,381,954 $10,409,954 $9,416,990 Allocation by Department Operating Expense 53.72% Personnel 46.28% ♦ Personnel: This category is $-1,090,587 or 20.01% less than the FY2002 Amended Budget because twenty-two classified, four unclassified, and one temporary (a total of 27) employees were moved to the new Capital Improvement Program Department. ♦ Operating Expense: This category is $101,423 or 2.05% more than the FY2002 Amended Budget because the City Manager approved the additional amount, allocating $20,000 to street beautification, $50,000 to Dinner Key cleaning, and $2,914 to maintenance and repair of vactors. s Capital Outlay: This category is $-3,800 or 100.00% less than the FY2002 Amended Budget due to a one time funding that took place in FY 2002. 125 12278 DIVISIONAL SUMMARY Ci Miami FY2003 Budget P LIC WORKS $8,706,145 $9,538,580 $10,381,954 $10,409,954 $9,416,990 Allocation by Division 7000000 6000000 5000000 4000000 3000000 2000000 1000000 0 01 02 03 05 10 90 126 1227 FY2000 FY2001 FY2002 FY2002 'FY2063 ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Office Of The Dire( $847,308 $791,014 $967,327 $969,557 $777,846 Design $916,378 $1,069,356 $1,212,913 $1,210,461 $370,865 Construction $842,321 $985,773 $1,134,640 $1,138,930 $883,300 Operations Genera $5,319,364 $5,658,809 $6,087,242 $6,111,174 $6,390,062 Stormwater Utility $284,712 $299,556 $267,338 $267,338 $251,148 Maintenance $496,062 $734,072 $712,494 $712,494 $743,769 $8,706,145 $9,538,580 $10,381,954 $10,409,954 $9,416,990 Allocation by Division 7000000 6000000 5000000 4000000 3000000 2000000 1000000 0 01 02 03 05 10 90 126 1227 iPUSLIC WORKS i DETAILS ♦ Office Of The Director (Div 01): This division is $191,711 or 19.77% less than the FY2002 Amended Budget because three unclassified employees were moved to the Capital Improvement Program Department. ♦ Design (Div 02): This division is $839,596 or 69.36% less than the FY2002 Amended Budget because twelve classified, one unclassified and one temporary (a total of 14) employees were moved to the new Capital Improvement Program Department. ♦ Construction (Div 03): This division is $255,630 or 22.44% less than the FY2002 Amended Budget because nine classified employees were moved to the new Capital Improvement Program Department. ♦ Operations General (Div 05): This division is $278,888 or 4.56% more than the FY2002 Amended Budget due to cost of living, anniversary, longevity adjustments and a new Auto Equipment Operator I added for the water truck. ♦ Stormwater Utility (Div 10): This division is $16,190 or 6.06% less than the FY2002 Amended Budget because one classified employee was moved to the new Capital Improvement Program Department. ♦ Maintenance (Div 90): This division is $31,275 or 4.39% more than the FY2002 Amended Budget due to cost of living, anniversary and longevity adjustments. 127 12278 -VY Op G Miami FY2003 .Budget URCHASING IBCIIP BRAND � d II Ci DESCRIPTION ORGANIZATION This Department purchases or supervises the purchase of all supplies and services needed by City departments. Purchasing sells, transfers, and disposes of surplus personal property; establishes and maintains programs for specification development, contract administration, and vendor performance; ensures compliance to promote the Minority/Women Business Enterprise Program goals of increasing the volume of City contracts with Black, Hispanic, and women -owned businesses; and manages Citywide advertising. All functions are performed pursuant to state and local laws. FY 2003 Table of Organization Classified: 15 Unclassified: 4 Temporary FTE: 0 Total Positions: 19 Administration Classified: 4 Unclassified: 3 Surplus Disposal Classified: 1 Unclassified: 0 Bid/Contracts Classed: 6 Unclassified: 1 128 Small Purchases Classified: 3 Unclassified: 0 MNVBE Program Classified: 1 Unclassified: 0 x.22'7$ Ci fMiami FY2003 Budget RCHASING IRCIRP P:ATE1 es �Q - LONG-TERM ♦ Improve operational efficiencies and streamline the City's procurement GOAL process. OBJECTIVES ♦ To design and implement new internal processes consistent with the new City FOR FY2003 Procurement Ordinance scheduled for completion in the first quarter. ♦ To revise policies and procedures consistent with the new City Procurement Ordinance by the end of the third quarter. ♦ To redesign and enhance the Department of Purchasing's website to meet the needs of the business community. This will increase participation of vendors in the City's Procurement Process, thereby, maximizing competition which results in cost savings to the City. Completion is estimated to be by the end of the first quarter. SIGNIFICANT ♦ Redesigned and enhanced Purchasing Intranet site to meet the needs of our ACCOMPLISH- internal customers by posting contracts on-line, policies and procedures, MENTS IN Ethics, Professional Service Agreement (Contract) Templates, etc. FY2002 s Implemented citywide on-line ordering of office supplies. + Implemented e -quotes, an automated fax system designed for use by our small purchase buyers to work with our existing procurement software system, to fax request for quotation to our different vendors directly from buyers' computer workstation. • Exceeded the M/WBE Goal of awarding contracts to black -owned firms for the design and construction of Miami's premier community center, Charles Hadley Park, which is valued in excess of $4 million. o Generated $80,000 in revenue in the sale of a confiscated speedboat, exceeding its appraisal value by $20,000. 129 DEPARTMENT SUMMARY DETAILS CATEGORY Personnel Operating Expense Capital Outlay Non -Operating C'icWMiami FY2003 Baadget URCHAS.Il�TG FY2000 FY2001 FY2002 FY2002 FY2003 ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED $843,187 $909,854 $977,774 $977,774 $1,138,711 $43,502 $81,663 $108,210 $108,210 $110,204 $3,716 $5,651 $600 $600 $1,000 $890,405 $997,168 $1,086,584 $1,086,584 $1,249,915 Allocation by Department Operating Expense 8.82% Capital Out 0.0E Personnel 91.10% ♦ Personnel: This category is $160,937 or 16.46% more than the FY2002 Amended Budget due to cost of living, anniversary, and longevity adjustments. A new program specialist was approved by the city manager and a vacant executive position was budgeted at a higher step compared to the prior year incumbent. ♦ Operating Expense: This category is $1,994 or 1.84% more than the FY2002 Amended Budget due to anticipated expenses in Travel and Per Diem. ♦ Capital Outlay: This category is $400 or 66.67% more than the FY2002 Amended Budget due to increase in small capital needs. 130 12278 DESCRIPTION ORGANIZATION Ci Miami FY2003 Budget 1111111,6FAL ESTATE ECONOMIC DEVELOPMENT The Department of Real Estate and Economic Development administers competitive unified development process for public/private development projects that combines the planning, design, construction, leasing and management of City property. The Department represents the city in public/private development projects; coordinates economic development initiatives for the City focusing on expansion, attraction, and retention of businesses, business investment and physical renewal; coordinates activities related to the Empowerment and Enterprise Zones; and manages selected capital improvement projects for significant City properties. FY 2003 Table of Organization Classified: 8 Unclassified: 7.33 Temporary FTE: 0 Total Positions: 15.33 Administration Classified: 2 Unclassified: 3.33 Economic Development Real Estate Classified: 1 Classified: 5 Unclassified: 2 Unclassified: 2 131 J' 122178 LONG-TERM GOAL XMiami FY2003 Budget *REAL ESTATECONOMIC DEVELOPMENT ♦ To attract and maintain high growth, value added businesses and industries to the City of Miami through initiatives and projects that will enhance and build the economic environment, capitalizing on the City's opportunities and assets, in partnership with its residents and the business community. 132 122`8 OBJECTIVES FOR FY2003 Ci Miami FY2003 Budget *AEAL ESTATE ECONOMIC DEVELOPMENT ♦ To increase public-private development opportunities for underutilized City -owned properties by issuing two (2) unified development Request for Proposals for: 1) Miami Marine Stadium Property and 2) Coconut Grove Exhibition Center Property. ♦ Coordination of activities related to Public/Private partnerships underway at Watson Island: 1. Assist in the development and execution of the development lease agreement for Island Gardens by the end of the 1st quarter. 2. Opening of Parrot Jungle and Gardens by the end of the 2nd quarter. 3. Commencement of the construction for the Watson Island Aviation & Regional Visitors Center by the end of the 2nd quarter. 4. Completion of restoration project for Ichimura Miami -Japan Garden by the end of the 2nd quarter. 5. Completion of public boat ramp and inland improvements by the end of the 3rd quarter. 6. Completion of public parking facilities by the end of the 4th quarter. 7. Completion of construction for the Miami Children's Museum by the end of the 4th quarter. ♦ Development of economic development incentives and participate in activities that will stimulate commercial, industrial and residential development in specified areas of the City as follows: 1. Apply for an Economic Development Administration facilities grant for the Wynwood Manufacturing District by the end of the 1st quarter. 2. Coordinate activities relative to the commencement of construction improvements at Lummus Park by the end of the 3rd quarter. 3. Design and construction of a "prototype" pocket park on NE 25 Street by the end of the 4th quarter. 4. Completion of a remediation action plan for the Civic Center site by the end of the 4th quarter. 5. Request CDBG funding to re-establish a commercial revitalization program for the FY 03-04 by the end of the 3rd quarter. 6. Expansion of the Enterprise Zone by the end of the 1st quarter to include Little Haiti and portions of the Miami River as authorized by the State legislature. 7. Implement tax abatement ordinance by the end of the 2nd quarter. 8. Beginning 1st quarter, participate as a member of the Beacon Council's Urban Initiatives committee which identifies potential expansion, retention and relocation of businesses to the empowerment zones, enterprise zones and targeted urban areas. ♦ To conduct economic and business development research and analysis for: 1. Completion of marketing study for the Coconut Grove Business District by the end of the 1st quarter. 2. Completion of an economic impact analysis for SW 7th and 8th Streets by the end of the 2nd quarter. 3. Coordinate the completion of a market study for commercial development and homeownership in the Model City area by the end of the 2nd quarter. 133 12278 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 Budget *REAL ESTAT EC011TOMIC DEVELOPMENT + Coordinated all aspects of two unified development projects: 1) Parrot Jungle and Gardens of Watson Island, under construction; and 2) Island Gardens on Watson Island, approved by voter referendum and in design and permitting. ♦ Coordinated pre -development and construction, activities related to the Aviation and Regional Visitors Center, The Miami Children's Museum, the Ichimura Japanese Garden, the public boat ramp parking area, the access road extension, and the pathfinder signage program, as part of the comprehensive development of Watson Island as an island of visitor destinations. ♦ Facilitated economic development initiatives covering significant areas of the City including the FEC Corridor, the Miami River, the Model City Homeownership Zone, designated Brownfields, and the Enterprise Zone through a commercial tax abatement program. + Obtained a total of $4,026,000 in grant funds from International, Federal and State agencies to support development projects and economic programs. 134 12278 DEPARTMENT SUMMARY DETAILS *(r* ami FY2003 Budget 4tWEAL ESTATECONOMIC DEVELOPMENT Allocation by Department Operating Expense 11.67% Non-Operat 0.8: Personnel 87.51% * Personnel: This category is $58,279 or 6.27% more than the FY2002 Amended Budget due to cost of living, anniversary and longevity adjustments. ♦ Operating Expense: This category is $-11,500 or 8.03% less than the FY2002 Amended Budget because there is no money budgeted in Professional Services due to past spending pattern in FY 2001 and FY 2002. Extra $9,250 has been placed in budget reserve should additional funds be needed. 135 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $580,978 $474,450 $929,176 $929,175 $987,454 Operating Expense $45,944 $91,975 $143,200 $143,200 $131,700 Capital Outlay $4,609 $5,806 $1,500 $1,500 $0 Non -Operating $60,207 $5,266 $0 $1 $9,250 $691,738 $577,497 $1,073,876 $1,073,876 $1,128,404 Allocation by Department Operating Expense 11.67% Non-Operat 0.8: Personnel 87.51% * Personnel: This category is $58,279 or 6.27% more than the FY2002 Amended Budget due to cost of living, anniversary and longevity adjustments. ♦ Operating Expense: This category is $-11,500 or 8.03% less than the FY2002 Amended Budget because there is no money budgeted in Professional Services due to past spending pattern in FY 2001 and FY 2002. Extra $9,250 has been placed in budget reserve should additional funds be needed. 135 iJY opr Cl Miami FY2003 Budget RISK TffANAGEMENT t0i1 to IAA711 DESCRIPTION ORGANIZATION Risk Management administers the City's self-insured program. This program operates in a similar way to a commercial insurance company in that it provides liability coverage, coverage to injured employees through Workers' Compensation, property coverage, and health insurance for employees and retirees. The department handles its own claims while providing adequate safeguard against catastrophic losses. Risk Management has two divisions: Property and Casualty and Group Insurance. FY 2003 Table of Organization Classified: 26 Unclassified: 6 Temporary FTE: 2 Total Positions: 34 Risk Management Property & Casualty Classified: 21 Unclassified: 5 Group Insurance Classified: 5 Unclassified: 1 136 J.' LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 Budget RISK MMNAGEMENT + To provide a healthy and safe work environment. ♦ To conduct comprehensive review of the Risk Management department through outside consultant commencing first quarter. * To document and notify other City departments within two working days of a hazardous condition resulting in a liability claim in order to reduce claims reported by 5%. s To confirm the elimination of the hazardous condition within one working day. ♦ To explore various options to reduce City and employee cost for health insurance by 10% and bring proposal to City Commission by March 31, 2003. • Contracts reviewed for insurance requirements ♦ Conducted three new citywide training sessions. s Have successfully managed and culminated many outstanding Workers Compensation claims. 137 x.22'78 DEPARTMENT SUMMARY DETAILS Personne 4.16% perating Expense )5.84% ♦ Personnel: This category is $261,124 or 15.49% more than the FY2002 Amended Budget due to an increase in unemployment compensation payments, an increase of one (1) temporary position and cost of living, anniversary, and longevity adjustments. ♦ Operating Expense: This category is $-2,648,612 or 5.58% less than the FY2002 Amended Budget due to a decrease in the health insurance budget, as a result of accounting practices employed. This is partially offset by an increase in liability insurance. ♦ Non -Operating: This category is $-1,100,000 or 100.00% less than the FY2002 Amended Budget due to the fact that reserves were allocated elsewhere for FY2003. 138 12278 C!wfMiami FY2003 Budget RISK TMANAGEMENT FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $1,396,114 $1,520,756 $1,685,914 $1,685,914 $1,947,038 Operating Expense $44,544,243 $52,967,096 $43,985,964 $47,485,964 $44,837,352 Capital Outlay $13,185 $9,276 $0 $0 $0 Non -Operating $0 $0 $1,100,000 $1,100,000 $0 $45,953,542 $54,497,128 $46,771,878 $50,271,878 $46,784,390 Allocation by Department Personne 4.16% perating Expense )5.84% ♦ Personnel: This category is $261,124 or 15.49% more than the FY2002 Amended Budget due to an increase in unemployment compensation payments, an increase of one (1) temporary position and cost of living, anniversary, and longevity adjustments. ♦ Operating Expense: This category is $-2,648,612 or 5.58% less than the FY2002 Amended Budget due to a decrease in the health insurance budget, as a result of accounting practices employed. This is partially offset by an increase in liability insurance. ♦ Non -Operating: This category is $-1,100,000 or 100.00% less than the FY2002 Amended Budget due to the fact that reserves were allocated elsewhere for FY2003. 138 12278 �UVY of r CiMiami FY2003 Budget RISK M AGEMENT IR1111 IIATEI � ,_ DIVISIONAL SUMMARY DETAILS FY2000 FY2001 FY2002 FY2002, `FY2003 ACTUAL ACTUAL ADOPTED AMENDED.._ 'ESTIMATED Group Benefits $19,069,780 $21,191,390 $23,473,722 $24,273,722 $20,202,452 Property And Casu .$26,883,762 $33,305,738 $23,298,156 $25,998,156 $26,581,938 $45,953,542 $54,497,128 $46,771,878 $50,271,878 $46,784,390 Allocation by Division ♦ Group Benefits (Div 331: This division is $4,071,270 or 16.77% less than the FY2002 Amended Budget due to a decrease in the health insurance budget as a result of accounting practices employed. ♦ Property And Casualty (Div 44): This division is $583,782 or 2.25% more than the FY2002 Amended Budget due to a significant increase in insurance liability premiums after September 11, 2001. 139 122'78 Iin, CIBP IIIITEI � d II 81 044 DESCRIPTION ORGANIZATION Ci MaaF' mi Y2003 Budget OLID WASTE The Solid Waste Department has three divisions responsible for providing cost effective and efficient residential pick up (from one to four units) of garbage, trash, bulky waste and recyclables to over 65,000 residences in Miami. This department is responsible for cleaning the City's right-of-ways by mechanically sweeping major commercial corridors, servicing of over 500 litter containers on sidewalks, removal of dead animals, and clean up of all Special Events. Solid Waste administers the nonexclusive commercial solid waste hauler franchisees. FY 2003 Table of Organization Classified: 237 Unclassified: 5 Temporary FTE: 73 Total Positions: 315 Administration Classified: 13 Unclassified: 5 Waste Collection Sanitation Code Classified: 216 Enforcement Unclassified: 0 Classified,: 8 Unclassified: 0 140 x.2278 w i�Y oFf Ci Miami FY2003 Budget LID WASTE 111611? 1IITE1 d t/ 11 9d�coy �o4ti4 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 To become a self-sufficient, professionally staffed, adequately equipped department providing the highest quality of technologically advanced solid waste services to residents, city facilities and the public. ♦ To complete implementation of automated residential garbage collection system for balance of City's 50,000 residents utilizing City Solid Waste Services by the end of the second quarter. ♦ To implement a day -time street cleaning service on commercial and residential streets with curbs and gutters by the end of the third quarter. ♦ To develop and implement an organized, coordinated approach to sanitation code enforcement, utilizing education for voluntary compliance as the basis. Reducing violations and warning notices by 50% by June 2003, with full implementation by Sept. 2003. s Implemented cost saving automated residential garbage collection system in 20 of 46 residential routes. • Completed vehicle tracking system installation in the majority of the trash trucks and supervisor trucks to provide more effective management of operations. o Developed and began implementation of a mayoral city-wide clean-up initiative. • Completed computerization of Sanitation Code Enforcement Customer Services Sections. 141 _122,78 !_'"c -_!,( IBP II )2 F DEPARTMENT ^I I.... C r%%f DETAILS Ci Miami FY2003 Budget OLID WASTE , Non -Operating FY2001 FY2000 CATEGORY ACTUAL Personnel $9,263,301 Operating Expense $8,462,877 Capital Outlay $149,671 Non -Operating FY2001 FY2002 FY2002 FY2003 ACTUAL ADOPTED AMENDED ESTIMATED $9,209,716 $9,909,969 $9,909,969 $11,692,420 $9,500,606 $9,291,189 $11,091,189 $11,354,868 $87,331 $0 $0 $0 $17,875,849 $18,797,653 $19,201,158 $21,001,158 $23,047,288 Allocation by Department Operating Expense 49.27% 50.73% ♦ Personnel: This category is $1,782,451 or 17.99% more than the FY2002 Amended Budget due to anniversary, longevity and the cost of living adjustments and to the Clean-up Miami Program which accounts for a significant increase in temporary personnel. ♦ Operating Expense: This category is $263,679 or 2.38% more than the FY2002 Amended Budget due to the increase in tipping fees paid to Miami Dade County and an increase in the waste disposal stream along with the implementation of the Clean-up Miami Program. 142 A 2278 DIVISIONAL SUMMARY DETAILS G Miami FY2003 Budget LID WASTE FY2000 FY2001 FY2002 -FY2002-. v„. FY2003 ACTUAL ACTUALADOPTED AMENDED.!, ESTIMATED Office Of The Dire( $1,434,419 $983,046 $1,203,242 $1,151,242 $1,270,754 Waste Collection $16,423,622 $17,511,863 $17,642,712 $19,492,712 $21,395,069 Sanitn. Code Enfor $17,808 $302,744 $355,204 $357,204 $381,465 $17,875,849 $18,797,653 $19,201,158 $21,001,158 $23,047,288 Allocation by Division 01 03 90 ♦ Office Of The Director (Div 01): This division is $119,512 or 10.38% more than the FY2002 Amended Budget due to anniversary, longevity ,cost of living adjustments and the addition of one position for the Clean-up Miami Program. ♦ Waste Collection (Div 03): This division is $1,902,357 or 9.76% more than the FY2002 Amended Budget due to anniversary, longevity and cost of living adjustments. The most significant increase is attributed to the Clean-up Miami Program. The Program provides equipment and personnel needed to accomplish the task of cleaning up vacant properties, streets and right-of-ways. ♦ Sanitn. Code Enforcmnt. (Div 90): This division is $24,261 or 6.79% more than the FY2002 Amended Budget due to anniversary, longevity and cost of living adjustments. 143 'VY pF ChaiwfMiami FY2003 Budget r NON -D ARTMEN _SAL d IBCB�1 1$ ACCOUNTS yQ�Co. 044 Funding for Other Programs Sister Cities Miami Action Plan Arts and Culture Board Beautification Committee International Trade Board Community Relations Board Memberships/Subscriptions Florida League of Cities National League of Cities U.S. Conference of Mayors Greater Miami Chamber of Commerce Dade League of Cities Miscellaneous Reserve for Emergencies Special Assessment District Taxes Legal Services Fire Fee Exemptions Legislative Liaison Festivals Account Attrition Savings Severance Pay Reserves Working Capital Reserve Operating Surplus Reserve Contingency Reserve Transfers to Other Funds Miami Homeless Program Capital Improvements Projects Neighborhood Enhancement Team Debt Service Fund (Parking Surcharge) Community Redevelopment Agency Proposed 2002 - 03 $87,000 $74,000 $565,000 $1,085,000 $251,500 $25,000 $0 $95,000 $507,245 $11 E5,000 $0 Sub -Total. $2,127,158 2,277,158.00 2,805,745.00 $160,000 Adopted 2001- 02 Amended 2001 - 02 Contributions $138,040 $104,083 Belafonte Tacolcy for Management of a Sports Development $86,675 $86,675 Program $0 $20,000 Bayfront/Riverfront Land Acquistion Trust $74,000 $74,000 Virginia Key Trust $565,000 $565,000 Bayfront Park Trust $1,085,000 $1,085,000 Off Street Parking/Gusman Olympia $251,500 $251,500 Miami River Commission $0 $0 Greater Miami Conventions and Visitor Bureau $0 $150,000 Greater Miami Tennis Patrons Foundation for Management of $0 $0 Moore Park Tennis Center (Anticipated to Begin in FY 2003) Model City Community Revitalization District Trust $0 $0 Foundation of Community Assistance and Leadership $0 $0 (F.O.C.A.L.) for Management of a Computer Program at Moore Park Small Business Opportunity Center, Inc.for Management of $64,983 $64,983 Domino Park Funding for Other Programs Sister Cities Miami Action Plan Arts and Culture Board Beautification Committee International Trade Board Community Relations Board Memberships/Subscriptions Florida League of Cities National League of Cities U.S. Conference of Mayors Greater Miami Chamber of Commerce Dade League of Cities Miscellaneous Reserve for Emergencies Special Assessment District Taxes Legal Services Fire Fee Exemptions Legislative Liaison Festivals Account Attrition Savings Severance Pay Reserves Working Capital Reserve Operating Surplus Reserve Contingency Reserve Transfers to Other Funds Miami Homeless Program Capital Improvements Projects Neighborhood Enhancement Team Debt Service Fund (Parking Surcharge) Community Redevelopment Agency Proposed 2002 - 03 $87,000 $74,000 $565,000 $1,085,000 $251,500 $25,000 $0 $95,000 $507,245 $11 E5,000 $0 Sub -Total. $2,127,158 2,277,158.00 2,805,745.00 $160,000 $160,000 $164,567 $138,040 $138,040 $104,083 $0 $0 $85,355 $0 $0 $20,000 $220,000 $220,000 $255,000 $1,000 $40,000 $79,556 Sub -Total. $519,040 558,040.00 708,561.00 $27,500 $27,500 $28,050 $14,500 $14,500 $14,500 $10,500 $10,500 $10,500 $3,150 $3,150 $3,150 $11,500 $11,500 $12.,000 Sub -Total. $67,150 67,150.00 68,200.00 $969,001 $6,292,712 $500,000 $15,000 $15,000 $15,000 $500,000 $500,000 $500,000 $0 $3,192,814 $3,186,182 $413,001 $413,001 $420,000 $300,000 $570,673 $500,000 -$2,500,000 -$2,500,000 -$4,000,000 $4,500,000 $4,500,000 $4,000,000 Sub -Total: $4,197,002 12,984,200.00 5,121,182.00 $2,800,000 $2,800,000 $0 $4,045,826 $45,826 $2,069,117 $1,000,000 $900,000 $5,000,000 Sub -Total. $7,845,826 3,745,826.00 7,069,117.00 $125,000 $305,000 $125,000 $8,816,384 $42,332,402 $31,157,242 $4,720,126 $4,750,126 $4,650,880 $0 $0 $1,860,000 $279,488 $279,488 $279,488 Sub -Total. $13,940,998 47,667,016.00 38,072,610.00 Grand Total. $28,697,174 67,299,390.00 53,845,415.00 144 V DEBT SERVICE FUNDS �i'tY 0'P Ci Miami FY2003 Budget * - G ERAL OBLIG IONS BOND IgC118 BIATFA IF Bi 0. F1�04~4 DESCRIPTION BUDGET HIGHLIGHTS There are several different series of General Obligation Bonds with maturity dates extending throughout the year. The main purpose for issuing these bonds is to obtain funds for capital projects, environmental amelioration, and other projects such as constructing or improving sanitary and storm sewers, expanding parks, developing housing, or building public facilities. FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Operating Expense $17,971,635 $17,826,347 $17,463,793 $17,463,793 $22,618,137 Non -Operating $0 $0 $0 $0 $0 $17,971,635 $17,826,347 $17,463,793 $17,463,793 $22,618,137 *The costs of General Obligation Bonds for FY03 are as follows: Debt Service $ 22,551,137 Operating Expenses 67,000 TOTAL APPROPRIATION $ 22,618,137 *The revenues to pay the General Obligation Bonds of FY03 are as follows: Ad Valorem Tax Requirements $ 19,877,128 Fund Balance 2,798,909 TOTAL REVENUES $ 22,618,137 The budget is $5,154,344 or 29.5% more than the amended FY02 budget because of increases in principal and interest payments. 145 �� INDEBTEDNESS OUTSTANDING Ci Miami FY2003 Budget G ERAL OBLICKTIONS BOND GENERAL OBLIGATION BONDS OUTSTANDING ON SEPTEMBER 30, 2002 GENERAL OBLIGATION BONDED INDEBTEDNESS Final PRINCIPAL AND INTEREST REQURIEMENTS Maturity AS OF SEPTEMBER 30, 2002 Amount Fiscal Year Principal Interest Total 2003 12, 516,450 $10,101,687 $22,618,137 2004 10,695,000 $10,124,700 $20,819,700 2005 10,115,000 $9,597,340 $19,712,340 2006 10,373,024 $9,345,301 $19,718,325 2007 10,347,523 $9,369,549 $19,717,073 2008 10,300,644 $9,417,339 $19,717,983 2009 10,215,262 $9,504,004 $19,719,266 2010 10,204,048 $9,513,704 $19,717,751 2011 10,267,664 $9,450,817 $19,718,481 2012 10,283, 376 $9,435,160 $19,718,535 2013 10,212,644 $9,507,364 $19,720,008 2014 10,162, 519 $9,557,554 $19,720,073 2015 10,129,949 $9,586,849 $19,716,798 2016 12,628,304 $7,092,549 $19,720,854 2017 14,675,000 $5,042,216 $19,717,216 2018 15,485, 000 $4,231,979 $19,716,979 2019 16,330,000 $3,388,581 $19,718,581 2020 17,245,000 $2,474,889 $19,719,889 2021 18,210,000 $1,508,291 $19,718,291 2022 19,215,000 $505,375 $19,720,375 Total $ 249,611,406' $ 148,755,247 $ 398,366,653 GENERAL OBLIGATION BONDS OUTSTANDING ON SEPTEMBER 30, 2002 146 Total $293,556,406 $249,611,406 Final Maturity Amount Amount General Obligation Issue Date Year Issued Outstanding Housing Bonds Series 1977 .12/1/1977 2008 1,500,000 550,000 Housing Bonds Series 1981 8/1/1981 2011 4,400,000 2,195,000 General Obligation Refunding Series 1992 12/1/1992 2014 70,100,000 39,390,000 General Obligation Refunding Series 1993 7/1/1993 2013 31,860,000 21,880,000 General Obligation Refunding Series 2002A 4/1/2002 2013 32,510,000 32,410,000 General Obligation Series 2002A 8/1/2002 2022 153,186,406 153,186,406 146 Total $293,556,406 $249,611,406 ZIV OF r Ci fMiami FY2003 Budget CIAL OBLIGRTION BONDS IICI RI : EATER These bonds, notes, and loans are to be used to fund various parks, housing -related and other community projects. The following list details these debt service requirements. FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Operating Expense $23,199,654 $23,134,154 $22,544,682 $22,544,682 $18,589,411 Non -Operating $0 $0 $0 $0 $0 $23,199,654 $23,134,154 $22,544,682 $22,544,682 $18,589,411 DEBT SERVICE FOR SPECIAL OBLIGATIONS & LOANS FOR FY2003 Description Principal Interest Total Code Non -Ad a orem Rev. Bonds Series(Pension) Special Obliaation Bonds Series 1986A n n n U Sunshine State Commercial Loan Pool Series 1988 577 4.59 9RR 317 846 976 U Sunshine State Commercial Paper Series 1995 3o4 R39 un 7nR R5n un U Special Obligation Bonds Admin Bldo Series 1995 45n nnn 917 q.5.5 R67 q55 U.FB S E Overtown Comm Redev Bonds Series 1990 195 nnn 939 Ann 357 900 SR.TI Guaranteed Entitlement Bonds Series 1989 n n n SR S E Overtown / Park West(Dept of HUD Section # 108) inn nnn 39..5 818 4qS R1 CDBG Wvnwood Free Zone (Dept of HUD Section # 108) 390 nnn 900 004 S9n 0(714 CDBG Citadel Proiect (Dept of HUD Section # 108) 35n nnn 79 345 499 345 FS Sunshine State Secondary Loan Pool (Melreese) 1qn nnn RR 795 97R 795 U Sunshine State Loan Pool Sr. 1988 (Coco. Grove Exhi 87 70.9; 4n 717 19R 499 U Sunshine State Commercial Paper Series 1995 (Oran 49R 9R6 471 771 R9q 5.517 U Sunshine State Commercial Paper Series 1995 (Miam 54 q4o 90 454 115 394 U Sunshine State Loan Pool Sr. 1988 (Dinner Key Marin 545 736 953 357 79q nq3 U Sunshine State Commercial Paper Series 1995 (Dinn 97 149 99 RRR 57 nnR U Sunshine State Commercial Paper Series 1994 (GSA) 19n nnn q4 395 9R4 395 U Special Obliaation Bonds Series 1994 ('Risk Manaaeme 7R5 nnn 40 931 895 931 U.FB Special Obligation Refundina Bonds Series 2002A n 1 94n 551 1 94n 551 U Special Obliaation Refundina Bonds Series 2002B 3 Ron nnn 3R3 3.111 4 1R3 33R U Special Revenue Refundina Bonds 1987 (Miami Conv ( n n n U.0 Debt Service Subtotal 9,441,400 9,139,361 18,580,761 Operating Expenses: 6,247 U 2,403 SR 8,650 Total Debt Service: $18,589,411 FUNDING SOURCES (U) Utility Service Tax (C) Convention Center (PS) Parkinq Surcharqe (TI) Tax Increment (SR) State Revenue Sharinq (Guarantee Entitlement Bond) (CDBG) Community Development Block Grant (SR) State Revenue Sharinq (Comm. Redev. Bonds) (FS) Foreclosure Settlement (FB) Fund Balance Total 147 Amount '3.874.615 0 1.860.000 57.900 2.403 1.015.822 300.000 422.345 1 n56 39R $18,589,411 SPECIAL REVENUE FUNDS 1227 "TY oFr CtfMiami FY2003 Budget 4b OTHER SPEC*L REVENUE IICIIP IIVII Q d I/ It DESCRIPTION ORGANIZATION This fund is currently comprised of the City of Miami Homeless Program and its various grants. This fund houses small grants that do not qualify to have their own fund and do not conform to other already existent funds. FY 2003 Table of Organization Classified: 0 Unclassified: 2 Temporary FTE: 0 Total Positions: 2 Miami Homeless Program Classified: 0 Unclassified: 2 148 I ,VY Op Ci Miami FY2003 .Budget OTHER SPE AL REVENUE O INCIRP EI IIAiEI Q DEPARTMENT SUMMARY BUDGET HIGHLIGHTS ♦ This fund also encompasses grants received by the City of Miami Homeless Program that gets appropriated by the Commission. 149 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $213,246 $240,975 $125,000 $596,313 $125,000 Operating Expense $4,904 $62,376 $0 $9,670 $0 Capital Outlay $0 $0 $0 $0 $0 Non -Operating $136,185 $0 $0 $0 $0 $354,335 $303,351 $125,000 $605,983 $125,000 ♦ This fund also encompasses grants received by the City of Miami Homeless Program that gets appropriated by the Commission. 149 i�Y oFr CiMiami FY2003 Budget F 4AMI CONVENWN CENTER IBBIB? 1B1BBTEB d IB DESCRIPTION ORGANIZATION This Division is responsible for planning and managing operations of the City of Miami/University of Miami/James L. Knight International Center and Parking Garage and its interface with the Hyatt Hotel. The primary responsibility is to insure use of the facility for a variety of activities, including entertainment, conferences and meetings, trade shows, consumer shows and concerts or any other functions of public or private interest. This Division solicits and books conventions, as well as special events that will highlight the desirability of the downtown area as a convention and event destination. FY 2003 Table of Organization Classified: 1 Unclassified: 4.34 Temporary FTE: 0 Total Positions: 5.34 Miami Convention Center Administration Classified: 1 Unclassified: 4.34 150 -2. `'6 lJ DEPARTMENT SUMMARY DETAILS Ci Miami FY2003 .Budget IAMI CONVENTION CEN7rER FY2002 FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $302,135 $310,524 Operating Expense $2,362,211 $2,237,821 Capital Outlay $0 $643 Non -Operating $4,418,160 $6,564,910 $7,578,196 $7,082,506 $9,113,898 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $324,183 $324,183 $355,118 $2,281,450 $2,349,675 $2,334,450 $0 $0 $0 $4,972,563 $4,972,563 $4,368,724 $7,578,196 $7,646,421 $7,058,292 Allocation by Department Persom 5.03° Non -Operating 61.89% Operating Expense 33.07% ♦ Personnel: This category is $30,935 or 9.54% more than the FY2002 Amended Budget due to anniversary and longevity increases. ♦ Operating Expense: This category is $-15,225 or 0.65% less than the FY2002 Amended Budget primarily due to a grant that will not roll over to FY2003. ♦ Non -Operating: This category is $-603,839 or 12.14% less than the FY2002 Amended Budget due to a decrease in the Convention Center's contribution to other funds. In FY2003 the contribution to the General Fund will be $4,368,724. In addition, in FY2002 the Fund Balance of the Coconut Grove Special Events District was transferred to the Department of Off -Street Parking. 151 11101 Pj::AT 1) W DESCRIPTION ORGANIZATION Ci Miami FY2003 Budget ONOMI"C DEV OPMENT & PLANNING SERVICES The City created this Fee in 1988 to accommodate the impact of new development in the Downtown Regional Impact (DRI) area. The fee has four components: Transportation Mitigation Fee and the Air Quality Mitigation Fee are in the Capital Improvement Fund; the DRI/Master Plan Recovery Fee and the Administration Fee are accounted for in the Special Revenue Fund. Additionally, City Code Chapter 54.6 imposes an "Impact Fee" on additional development in order to finance related capital improvements, the demand for which is created by this development. Expenses incurred by the City in administering the Development Impact Fee are reimbursed through the imposition of a non-refundable service charge in the amount of three percent of the impact fee due. FY 2003 Table of Organization Classified: 0 Unclassified: 0 Temporary FTE: 5 Total Positions: 5 DRI Administration Classified: 0 Unclassified: 0 152 DEPARTMENT SUMMARY BUDGET HIGHLIGHTS , C' WMiami FY2003 Budget CONOMIC DEVELOPMENT & PLANNING SERVICES ♦ DRI fees collected since 1988 will be used for Increment II of the Downtown DRI. City Code Chapter 13 covers any remaining DRI Fees. - Air Quality Fees shall be used to pay the City's costs for air quality monitoring, modeling and mitigation measures as required. (CIP Fund) - Transportation Fees will pay for improvements to mitigate impacts on regional transportation systems. (CIP Fund) - DRI/Master Plan recovery fees will reimburse the City for costs incurred in the DRI/Master Plan Study and future related studies. (Special Revenue Fund) - Administrative Fees pay for the City's costs to enforce development orders. (Special Revenue Fund) This fund will pay for the staffing of five temporary positions. 153 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $0 $12,680 $243,798 $243,798 $243,798 Operating Expense $0 $415,889 $0 $2,521,177 $0 Capital Outlay $0 $0 $0 $0 $0 Non -Operating $0 $1,942,357 $0 $2,266,981 $0 $0 $2,370,926 $243,798 $5,031,956 $243,798 ♦ DRI fees collected since 1988 will be used for Increment II of the Downtown DRI. City Code Chapter 13 covers any remaining DRI Fees. - Air Quality Fees shall be used to pay the City's costs for air quality monitoring, modeling and mitigation measures as required. (CIP Fund) - Transportation Fees will pay for improvements to mitigate impacts on regional transportation systems. (CIP Fund) - DRI/Master Plan recovery fees will reimburse the City for costs incurred in the DRI/Master Plan Study and future related studies. (Special Revenue Fund) - Administrative Fees pay for the City's costs to enforce development orders. (Special Revenue Fund) This fund will pay for the staffing of five temporary positions. 153 1�Y OFrtTr Ci (Miami FY2003 Budget 4b * - FIRE-RESC SERVICES 119IIP 111711 ti 11 AI o 04~4 ., 0 DESCRIPTION DEPARTMENT SUMMARY BUDGET HIGHLIGHTS This fund is comprised of federal and state grants which support emergency medical services and FEMA/USAR disaster relief funding and deployment. This fund also receives support from the Fire Assessment Fee, which is transferred to the Capital Improvements Program for the improvement of apparatus/fleet, fire -rescue equipment, computers and communications, and fire stations and buildings. Allocation by Department Capital Outlay 6.85% Person Op" Experz@5% Non -Operating 87.90% e The budget is $939,460 or 15% less than the FY2002 Amended Budget is mainly due to funds that will be appropriated by the Fire Department as Revenue is collected for Urban Search and Rescues. 154 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $1,657,019 $1,618,165 $668,051 $818,051 $120,583 Operating Expense $241,186 $293,183 $167,136 $437,136 $154,651 Capital Outlay $91,982 $324,982 $318,293 $318,293 $358,787 Non -Operating $4,270,383 $7,128,758 $4,272,183 $4,605,343 $4,605,342 $6,260,570 $9,365,088 $5,425,663 $6,178,823 $5,239,363 Allocation by Department Capital Outlay 6.85% Person Op" Experz@5% Non -Operating 87.90% e The budget is $939,460 or 15% less than the FY2002 Amended Budget is mainly due to funds that will be appropriated by the Fire Department as Revenue is collected for Urban Search and Rescues. 154 12278 Ci Miami FY2003 .Budget NET III/IIP 91AT11 DESCRIPTION ORGANIZATION NET is a program of thirteen service centers created to give City' government a human face in each neighborhood. Examples of available services include police protection, code enforcement, issuing licenses, removing abandoned vehicles, controlling illegal dumping, and other services identified by area residents and businesses. FY 2003 Table of Organization Classified: 75 Unclassified: 23 Temporary FTE: 13 Total Positions: 111 NET Coordinators Office Classified: 7 Unclassified: 9 Upper Eastside NET Little Haiti/Edison/Little Classified: 5 River NET Unclassified: 1 Classified: 6 Unclassified: 1 Model City NET Wynwood/Edgewater NET Classified: 4 Classified: 6 Unclassified: 1 Unclassified: 1 Overtown NET Allapattah NET Classified: 5 Classified: 6 Unclassified: 1 'Unclassified: 1 Downtown NET West Little Havana NET Classified: 4 Classified: 4 Unclassified: 1 Unclassified: 1 Flagami NET Coral Way NET Classified: 6 Classified: 6 Unclassified: 2 Unclassified: l East Little Havana NET N/E Coconut Grove NET Classified: 6 Classified: 5 Unclassified: 1 Unclassified: 1 SM Coconut Grove NET Classified: 5 Unclassified: 1 155 12278 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 4b `46 Miami FY2003 Budget NET ♦ To provide quality customer service to residents as they seek to improve and enhance their residences and to business owners as they seek to establish or expand their businesses in the City. NET is committed to help all understand and negotiate the regulatory framework which governs City affairs and to intercede on behalf of its customers to ensure that all public services rendered by the City reach those who are in need of them. To provide a fair, equitable and constructive code compliance program which is increasingly focused in assisting property owners to bring existing properties into compliance, which were previously in violation. To this effect NET acknowledges that while its duty in this regard commences with pointing out and defining an infraction, it does not end until all available recourses and applicable processes involved in bringing the property into compliance are made available to the property owner. ♦ To fully implement two (2) additional revitalization task force programs in the City of Miami by implementing the fifth revitalization task force by the end of the second quarter and the sixth by the end of the third quarter. ♦ To reduce by 20% the number of lot clearing assignments involving substantial accumulation of debris (Category B work) by more frequently conducting routine maintenance (Category A work) on abandoned lots Citywide as well as making use of the "litter busters". ♦ The "Litter -Buster" team implemented late last year has been fully deployed, and with the support of the Solid Waste Department has yielded great success. The Clean -Up Miami program implemented in conjunction with the Solid Waste Department has resulted in the creation of additional "Litter -Buster" teams which have enhanced NET's ability to quickly and effectively attract neighborhood dumping and other minor sanitation related issues. ♦ In the year 2002 NET fully implemented, in conjunction with the Police Department, the code compliance/quality of life program dubbed Revitalization Task -Force. This program seeks to enhance the quality of life in the City's neighborhoods by combining educational efforts, code enforcement and crime -prevention efforts in an effort to address not only the symptoms of urban decay but also its root causes. This program has been highly successful in stabilizing distressed neighborhoods. ♦ In 2002 NET has stressed its Public Advocacy Role by spearheading and/or providing support to many legislative efforts to amend the City's zoning regulations. Among the most innovative efforts undertaken are the revamping of the street vendor's regulation, restaurant and bar regulations, "pooper scooper" laws and landscaping ordinance. 156 DEPARTMENT SUMMARY DETAILS Operating Expense 5.89% Personnel 94.11% s Personnel: This category is $917,154 or 20.84% more than the FY2002 Amended Budget due to 3 New Code Enforcement Inspector positions, NET positions that will be expensed in NET that were previously funded by CD, and temporary personnel transferred to Solid Waste for the Clean -Up Miami Program. ♦ Operating Expense: This category is $-116,400 or 25.92% less than the FY2002 Amended Budget due primarily to a one-time demolition expense for the building department. ♦ Non -Operating: This category is $-220,856 or 100.00% less than the FY2002 Amended Budget because this amount represents a prior fund balance, which is projected to be substantially used in FY 2002. 157 Ci Miami FY2003 .Budget NET FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $3,407,601 $3,755,736 $4,400,986 $4,400,986 $5,31.8,140 Operating Expense $289,218 $439,383 $319,140 $449,140 $332,740 Capital Outlay $74,285 $180,902 $0 $0 $0 Non -Operating $52,000 $9,852 $0 $220,856 $0 $3,823,104 $4,385,873 $4,720,126 $5,070,982 $5,650,880 Allocation by Department Operating Expense 5.89% Personnel 94.11% s Personnel: This category is $917,154 or 20.84% more than the FY2002 Amended Budget due to 3 New Code Enforcement Inspector positions, NET positions that will be expensed in NET that were previously funded by CD, and temporary personnel transferred to Solid Waste for the Clean -Up Miami Program. ♦ Operating Expense: This category is $-116,400 or 25.92% less than the FY2002 Amended Budget due primarily to a one-time demolition expense for the building department. ♦ Non -Operating: This category is $-220,856 or 100.00% less than the FY2002 Amended Budget because this amount represents a prior fund balance, which is projected to be substantially used in FY 2002. 157 i-tY Op r Ci Miami FY2003 Budget * -PARD& RECREATIMN SERVICES IWCIIP ORATER 0. FL04ti DESCRIPTION ORGANIZATION This Special Revenue Fund is comprised of grants and donations from many sources. Expenditures include capital projects funding from Miami -Dade County's Safe Neighborhood Parks Bond Program, annual grants from the Miami -Dade County Office of Americans with Disabilities, a grant from the Florida Department of Juvenile Justice, funding for summer meals for children from the U.S. Department of Agriculture, etc. FY 2003 Table of Organization Classified: 4 Unclassified: 4 Temporary FTE: 3 Total Positions: 11 Disabilities Program Classified: 4 Unclassified: 4 158 DEPARTMENT SUMMARY BUDGET HIGHLIGHTS C!gofMiami FY2003 Budget PARIIS & RECREA N SERVICES $969,025 $2,298,784 FY2002 FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $666,502 $635,031 Operating Expense $246,317 $317,245 Capital Outlay $30,979 $85,744 Non -Operating $25,227 $1,260,764 $969,025 $2,298,784 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $455,212 $507,841 $738,991 $453,540 $790,010 $194,954 $2,000 .$128,897 $7,872 $5,000 $886,780 $0 $915,752 $2,313,528 $941,817 Allocation by Department Operating ExpenN.70% Capital OuUB$, Personnel 78.46% ♦ The budget is $1,371,711 or 59% less than in the FY2002 Amended Budget due to a one time budget reserve roll over and grants that get appropriated during the fiscal year by the Parks Department. 159 - .2278 QTY 0-P Ci Miami FY2003 Budget POLIFE SERVICES o�,ro' �o4ti DESCRIPTION ORGANIZATION This fund is mainly comprised of a number of Law Enforcement Grants from the United States Justice Department, the Bureau of Alcohol, Tobacco & Firearms, the Florida Department of Juvenile Justice, the State of Florida, and other federal, state and municipal government agencies for the general purpose of law enforcement. Also included are projects that are not grant funded, but due to certain Florida Statutes, must be shown in a non -general operating fund. FY 2003 Table of Organization Classified: 124 Unclassified: 23 Temporary FTE: 0 Total Positions: 147 Police Department Office of the Chief Distressed Neighborhood 7 Classified: 124 Unclassified: 0 160 COPS MORE 98 Classified: 0 Unclassified: 23 w iTY °F r Ci Miami FY2003 Budget PO CE SERVICES IBCIIP 11ATE1 d i1 1i ���CO. FL04~4 DEPARTMENT FY2000 FY2001 FY2002 FY2002 FY2003 SUMMARY CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $3,000,660 $3,737,449 $5,911,419 $5,911,419 $2,668,438 Operating Expense $1,638,129 $1,248,558 $1,912,220 $1,912,220 $986,484 Capital Outlay $7,149,391 $3,267,383 $13,418,008 $13,418,008 $12,943,064 Non -Operating $0 $1,426,320 $0 $0 $0 Grants in Aid $1,081,206 $150,195 $18,208,522 $18,208,522 $519,444 $12,869,386 $9,829,905 $39,450,169 $39,450,169 $17,117,430 BUDGET HIGHLIGHTS + The budget is $22,332,739 or 56.61 % less than the FY2002 Amended Budget because Projects will be budgeted based on yearly expenditure amounts in lieu of the entire contract amount. PROJECT No PROJECT TITLE ESTIMATED FY2003 S 17,117,430 161 27 CONTRIBUTION FROM THE GENERAL FUND FOR 23 CSPs 637,357 110098 BULLETPROOF VEST II 73,368 126001 TRAINING ENTREPRENEURIAL FUND 121,560 136002 2nd DOLLAR TRAVEL/TRAINING 113,700 137001 G.R.E.A.T. VII 77,300 142008 ELECTRONIC MESSAGE CENTER 50,000 142010 PARTNERSHIP FUND 12,589 142013 WEED & SEED IV 25,000 142013 WEED & SEED V 3,552 142013 WEED & SEED VI 12,609 142015 CALI CARTEL ENFORCEMENT VI. 35,300 142016 COPS MORE 96 9,445 142017 WYNWOOD-HIDTA VI 30,000 142021 COMMUNITY POLICING DEMO CENTER 17,608 142023 LAW ENFORCEMENT BLOCK GRANT V 775,415 142023 LAW ENFORCEMENT BLOCK GRANT VI 261,208 142023 LAW ENFORCEMENT BLOCK GRANT VII 2,031,878 142024 DISTRESSED NEIGHBORHOOD 1,662,713 142025 COPS MORE 98 8,894,592 142029 COPS 311 393,506 196002 E-911 EMERGENCY SYSTEM 1,555,300 196003 911 WIRELESS EMERGENCY COMMUNICATION ACT 323,430 S 17,117,430 161 27 DESCRIPTION ORGANIZATION Ci Miami FY2003 Budget AW ENFORCE ENT TRUST FUND This Trust Fund's primary focus is to account for confiscated monies awarded to the City for law enforcement related expenditures as stipulated by State Statutes. This budget will support a variety of crime prevention programs, which will be determined throughout the fiscal year. FY 2003 Table of Organization Classified: 4 Unclassified: 0.25 Temporary FTE: 0 Total Positions: 4.25 Police Department Office of the Chief Law Enforcement Trust Fund Classified: 4 Unclassified: 0.25 162 � 1 0111 Be Is DEPARTMENT SUMMARY BUDGET HIGHLIGHTS Ci Miami FY2003 Budge, AW ENF®R ENT TRUST FUND Allocation by Department Grants in Aid 6.19% Capital Outl 2.20 Per. Operating Expense 6.05% Von -Operating 80.32% ♦ The amount for the FY2003 budget reflects the balance of funds remaining from the FY2002 appropriations and funds received in FY2002 that have riot been appropriated. 163 P 122711 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $788,277 $781,394 $2,076,020 $1,374,577 $422,493 Operating Expense $874,207 $1,194,474 $1,654,065 $1,624,267 $488,103 Capital Outlay $75,888 $597,744 $799,874 $1,192,552 $177,458 Non -Operating $0 $126,159 $0 $3,488,075 $6,476,731 Grants in Aid $1,777,583 $1,794,384 $5,904,650 $1,837,946 $499,302 13,515,955 $4,494,155 $10,434,609 $9,517,417 $8,064,087 Allocation by Department Grants in Aid 6.19% Capital Outl 2.20 Per. Operating Expense 6.05% Von -Operating 80.32% ♦ The amount for the FY2003 budget reflects the balance of funds remaining from the FY2002 appropriations and funds received in FY2002 that have riot been appropriated. 163 P 122711 l�Y OFrj�r Ci Miami FY2003 Budget %* - PUBLIC WORWS SERVICES IICIIP IIITEI d 11 It DESCRIPTION DEPARTMENT SUMMARY BUDGET HIGHLIGHTS This fund currently houses the Educational Trust Fund. ♦ The budget represents the fund balance of the Educational Trust Fund. 164 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $74,666 $154,368 $0 $0 $0 Operating Expense $2,850 $34,822 $0 $0 $0 Capital Outlay $0 $23,744 $0 $0 $0 Non -Operating $0 $303,643 $1,000,386 $1,000,386 $1,088,968 $77,516 $516,577 $1,000,386 $1,000,386 $1,088,968 ♦ The budget represents the fund balance of the Educational Trust Fund. 164 iTY op City&fMiami FY2003 Budget CITY CLAK SERVICES IICIIP IIIT11 7 IA Bi ,Q DESCRIPTION ORGANIZATION This fund is comprised of Lobbyist Registration Fees and the Passport Acceptance Facility. The Office of the City Clerk charges a fee for the recording, transcription, administration and/or any other associated costs incurred in maintaining these records for availability to the public. The City of Miami's Passport Acceptance Facility is a full service passport application acceptance service ad photography center designed for individuals wishing to obtain a passport by walking up to the counter. In April of 1998, the Regional Passport Agency changed their policy to discontinue the acceptance of wallk-in applicants. The City of Miami's Passport Acceptance Facility provides an alternative for patrons who need a passport in a timely manner. Expedited services are also offered for an additional fee. FY 2003 Table of Organization Classified: 0 Unclassified: 3 Temporary FTE: 0 Total Positions: 3 165 12278 DEPARTMENT SUMMARY GtjgMiami FY2003 Budget CITY. CLERK SERVICES Allocation by Department Operating Expense 44. onnel 55.99% BUDGET I s The budget is $156,280 or 45% less than the FY2002 Amended Budget HIGHLIGHTS because of a one time budget rollover. 166 122`8 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $50,431 $30,618 $50,227 $85,227 $106,947 Operating Expense $28,543 $31,694 $84,066 $84,066 $84,066 Capital Outlay $37,984 $0 $0 $0 $0 Non -Operating $0 $0 $0 $178,000 $0 $116,958 $62,312 $134,293 $347,293 $191,013 Allocation by Department Operating Expense 44. onnel 55.99% BUDGET I s The budget is $156,280 or 45% less than the FY2002 Amended Budget HIGHLIGHTS because of a one time budget rollover. 166 122`8 w t-s"Y °F r Ci Miami FY2003 .Budget LOCAL OP ON GAS TAX IICIIP IIITII DESCRIPTION DEPARTMENT SUMMARY BUDGET HIGHLIGHTS The Local Option Gas Tax is levied on motor and special fuels pursuant to Section 336.025 (1) (b) (3) of the 1993 Florida Statutes. The distribution of gas tax proceeds is governed by an inter -local agreement between Miami -Dade County and its municipalities, including Miami. Funds may be used for transportation related expenses including right-of-way maintenance, and for debt service and capital projects related to these program areas. FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $0 $0 Operating Expense $0 $0 Capital Outlay $0 $0 Non -Operating $6,868,218 $9,852,592 $6,868,218 $9,852,592 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,100,000 $7,400,000 $0 $7,100,000 $7,400,000 $0 ♦ This will be accounted for in the General Fund. 167 - 1,2278 i -VY OF r 0Miami FY2003 Budget PUBLIC SE VICE TAXES IICIIP BIIITEI d 11 I DESCRIPTION DEPARTMENT SUMMARY BUDGET HIGHLIGHTS The State of Florida provides cities the authority to levy and collect taxes on utility charges such as telephone, electricity, gas, oil and water. CATEGORY Personnel Operating Expense Capital Outlay Non -Operating FY2000 FY2001 ACTUAL ACTUAL $0 $0 $0 $0 $0 $0 $36,806,460 $40,885,028 $36,806,460 $40,885,028 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $0 $0 $0 $0 $0 $0 $0 $0 $0 $42,717,373 $42,717,373 $56,299,393 $42,717,373 $42,717,373 $56,299,393 ♦ The Public Service Taxes Fund will contribute revenues for FY2003 to the following funds: Special Revenue Debt Service General Fund Total: Debt Service 24.64% Special 2.81% $ 1,584,059 $ 13,874,615 $ 40,840,719 $ 56,299,393 Allocation by Contribution The revenue Sources that make up this fund are: Tele-Communications Tax $ 34,058,393 Fuel Oil $ 16,000 Water $ 2,650,000 Gas $ 825,000 Electricity $ 18,750,000 Total: $ 56,299,393 168 General Fund 72.54% 'VY 0'P . G Miami FY2003 .Budget F - '.ST0RMWTrER UTILITY IRCIBP IB BI BIFTFI � 4 DESCRIPTION DEPARTMENT SUMMARY BUDGET HIGHLIGHTS This fund serves as a clearing account for the collection and. distribution of stormwater utility fees authorized by City Ordinance 10395 adopted in 1988. The revenue is used to operate, maintain and improve Environmental Storm Sewer Management System. FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $0 $0 Operating Expense $0 $0 Capital Outlay $0 $0 Non -Operating $8,937,241 $12,257,467 $8,937,241 $12,257,467 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $0 $0 $0 $0 $0 $0 $25,000 $25,000 $0 $8,937,242 $8,937,242 $0 $8,962,242 $8,962,242 $0 ♦ This will be accounted for in the General Fund. 169 - 7 w iVY °F r GqMICMiami FY2003 Budget MMUNITY D ELOPMENT IR911► DIATEI � 0 II Be o 04�4 DESCRIPTION ORGANIZATION Community Development coordinates and implements programs funded through federal and state grants and other sources to assist the City's economically disadvantaged residents and neighborhoods. Through cooperative partnerships with the public and private sectors, the Department oversees housing, economic development, social programs, public improvements, and other community programs designed to provide low-income city residents access to sharing in the economic growth and prosperity of the region. FY 2003 Table of Organization Classified: 16 Unclassified: 73 Temporary FTE: 0 Total Positions: 89 Director's Office Classified: 1 Unclassified: 4 Legislation Housing Admin. & Field Classified: 3 Operations Unclassified: i Classified: 8 Unclassified: 32 Financial Management & Reporting Classified: 4 Unclassified: 30 e . 1 ��0 12'278 i-tY ofr WELOPMENT Miami FY2003 Budget OMMUNITY 11111; 111T11 9 It 11 Q Oy 0 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 ♦ Coordination and implementation of programs funded through federal and state grants and other funding sources to assist the City's economically disadvantaged residents and neighborhoods. ♦ Monitor approximately 100 contracted agencies on programmatic and compliance matters at least twice annually; approximately 50 regularly scheduled monitoring visits per quarter. ♦ Process reimbursements for contracted agencies on a timely basis; approximately 100 organizations on a monthly basis and 300 on a quarterly basis. ♦ Coordination of Inspection for all Housing Projects (420 Section 8 units, 1,200 HOPWA units, approximately 350 single family rehabilitation properties, new construction, CIP projects and Davis -Bacon coordination); approximately 500 inspections on a quarterly basis. ♦ Coordination of Citizen Participation Process to establish priorities for the allocation of HUD funds; drafting of the RFP and establishment of a calendar of events in the second quarter; district public hearings, evaluation and review of RFPs in the third quarter; final public hearing and preparation of the Annual Action Plan completed in the fourth quarter. ♦ Coordinated implementation of Model City Homeownership Project, including continuation of the Land Assembly Phase of the project and preparation of concept papers for Congressional action relating to the Project. ♦ Successfully was awarded $1,040,000 of Congressional grants for the Model City Homeownership Project. ♦ Collected approximately $5.6 million from the defaulted loan portfolio identified in the HUD Audit conducted by the Office of the Inspector General and published in March 1998 and over $2 million from other loans in the department's mortgage servicing system. ♦ Negotiated and processed approximately 250 contracts and completed on site monitoring of all contracted agencies. 1'71 - -42278 w 1�Y °Fr Ci Miami FY2003 Budget MMUNITY D ELOPMENT IRCIBP OIATEI � DEPARTMENT SUMMARY DETAILS Allocation by Department Trans to Other Fu 5.94° Grants in Aid 70.81% Personnel Operating E)WM6 13.85% 2.68% The budget is $28,952,221 or 40% less than the FY2002 Amended budget because in FY2002 the department rolled over and appropriated, with commission approval, previous years fund balance. 172 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $6,743,357 $8,193,029 $7,927,695 $7,927,695 $6,065,744 Operating Expense $2,765,466 $3,553,133 $2,083,046 $2,083,046 $1,173,558 Capital Outlay $558,707 $21,436 $843,479 $843,479 $0 Non -Operating $9,293,082 $14,346,557 $1,748,962 $1,748,962 $2,939,000 Grants in Aid $27,551,869 $22,329,983 $29,923,395 $56,324,884 $31,002,959 Trans to Other Fun $396,189 $6,180,098 $3,805,251 $3,805,251 $2,599,835 $47,308,670 $54,624,236 $46,331,828 $72,733,317 $43,781,096 Allocation by Department Trans to Other Fu 5.94° Grants in Aid 70.81% Personnel Operating E)WM6 13.85% 2.68% The budget is $28,952,221 or 40% less than the FY2002 Amended budget because in FY2002 the department rolled over and appropriated, with commission approval, previous years fund balance. 172 12278 w i�Y °F r C' f Miami FY2003 Budget HEA TH FACILITI AUTHORITY inc�er ecArEn � � ie es 4 o. 0 DESCRIPTION DEPARTMENT c11MMADV BUDGET HIGHLIGHTS The Health Facilities Authority was established to issue tax-exempt bonds through the City of Miami. FY2002 FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $0 $0 Operating Expense $0 $350 Capital Outlay $0 $0 Non -Operating $0 $0 $84,453 $0 $350 FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $0 $0 $0 $200 $200 $0 $0 $0 $0 $84,253 $84,253 $116,654 $84,453 $84,453 $116,654 ♦ The Budget for FY2003 is the Fund Balance of FY2002 and will be transferred to the General Fund. 173 8 CAPITAL IMPROVEMENTS i�Y SFr Ci Miami FY2003 Budget CIP ADMINISTRATION Illtt 18 BBtTEt N r�0 DESCRIPTION ORGANIZATION The Capital Improvement Administration Team is responsible for organization and implementation of all Capital Improvements within the City. The CIP team is specifically tasked with the responsibility of working with all the City's Departments and the City's Legislative body to identify the scope of work and initial parameters for all capital improvements to be implemented. We are responsible for the development of the initial planning, the organization of the selection process of architectural / engineering firms, design -build firms and construction management at risk firms, the development of the design of the projects and the implementation of the construction for all capital project endeavors. FY 2003 Table of Organization Classified: 25 Unclassified: 21 Temporary FTE: 1 Total Positions: 47 Administration Classified: 1 Unclassified: 8 Design & Construction Classified: 24 Unclassified: 13 174 LONG-TERM GOAL OBJECTIVES FOR FY2003 ® G f Miami FY2003 Budget CIP AD NISTRATION ♦ Organize an efficient capital improvement team and establish the appropriate measures sufficient to implement the design and construction of the capital improvement projects that have been identified for the City. Create a CIP organizational structure that will enhance the communication level between the City's staff, the legislative body, and the community as it relates to capital projects, their status, their timeframes, and their budgets. ♦ Create a CIP organization sufficient to implement the existing Capital projects as well as those that were approved by the Homeland Defense and Neighborhood Improvement Bond. ♦ Create a consolidated and organized list of projects with associated data to include District information, Status Information, Budget Information, and Consultant Information. ♦ Improve communication with both the City's Departments and the Legislative Body as to the status of the Capital rProjects. ♦ Meet with the City's Departments and the Legislative Body to start establishing project priorities. 175 1212 7 'A1119191)11 e:"rl i��� DEPARTMENT SUMMARY Ci Miami FY2003 Budget CIP ADM7NISTRATION Allocation by Department Operating Expense 4.54% Capital Outia 4.54° 176 Personnel 90.92% 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $0 $0 $0 $0 $3,004,252 Operating Expense $0 $0 $0 $0 $150,000 Capital Outlay $0 $0 $0 $0 $150,000 Non -Operating $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,304,252 Allocation by Department Operating Expense 4.54% Capital Outia 4.54° 176 Personnel 90.92% 12278 iTY OF r CZ f Miami FY2003 Budget CAPITAL I ROVEMENT 114111 19AT11 ; 044 PROJECTS h A capital improvement is an expenditure of $5,000 or more for acquisition, improvement or addition to fixed assets. These may be in the form of land, buildings or permanent improvements, or durable equipment with a life expectancy of at least three years. Capital Improvement Projects are reviewed and updated annually to add new projects, assess current projects, reevaluate priorities and revise recommendations based on new requirements and new sources of funding. This process leads to the formulation of a Capital Budget for each fiscal year. The annual capital budgeting procedure provides the following benefits: Provides information about the City's physical development and capital expenditures, and allows management to plan for future operating requirements to coincide with completed capital projects. Provides a mechanism for coordination among projects and ensures that the most crucial projects are developed first. Is a tool for implementing Miami's Comprehensive Plan. Divides projects into eleven separate funds for accounting manageability. Each is further subdivided into functional categories and subfunds. The eleven CIP funds and corresponding fund numbers are as follows: Fund 301 Community Redevelopment Area (CRA) Fund 311 General Government Projects Fund 312 Public Safety Fund 313 Disaster Recovery Fund 325 Public Facilities Fund 331 Parks and Recreation Fund 341 Streets and Sidewalks Fund 343 Mass Transit Fund 351 Sanitary Sewers Fund 352 Storm Sewers Fund 353 Solid Waste The Capital Improvement Program contains funding from four major revenue sources: Federal and State Grants: Grants may be used only for the purposes specified in Federal and/or State laws. City Bonds: Two types of bonds are used for capital improvements: (1) Revenue Bonds and (2) General Obligation Bonds. Revenue bonds are issued to finance revenue-producing facilities. The principal and interest payments on these loans are paid from the revenues of the facilities. City voters must approve General Obligation Bonds before bonds can be issued. These bonds finance specific capital improvement programs such as public safety, highways or storm sewers. 177 12278 V of r CZ Miami FY2003 Budget CAPITAL I ROVEMENT ° InC11; 11ATEe E� o4~q PROJECTS Dy Capital Improvement Funds: These funds are collected from current revenues produced by miscellaneous county or city taxes and various fees. Private Funds: This funding source includes any private funds contributed to the City as well as the dedication or sale of land for City capital facilities. Capital improvement projects, especially constructing new facilities to increase service levels, can have a significant impact on the annual Operating Budget. Impacts can be both positive and negative. By identifying the impacts in the capital process, departments and the management team can address them and budget accordingly during the annual operating budget process. Prior to Fiscal Year 1997, funding for capital budgets was dependent on the City issuing tax-exempt bonds. These bond funds, however, have been substantially exhausted, except for the Sanitary Sewer Bond issue of 1995. There is also some remaining revenue from interest which has been accruing in the various bond accounts. The unallocated balances in these accounts can be seen at the end of this section. Capital projects depend largely on an annual recurring contribution from the General Fund. The General Fund supported capital projects in the amount of $10.6 million in fiscal year 1998, $17.6 million in fiscal year 1999, $9.1 million in fiscal year 2000, $23.2 million in fiscal year 2001, and $9.6 million in fiscal year 2002. The $23.2 million contributed in fiscal year 2001 included the funding from the General Fund of $10.7 million plus an additional $12.5 million of Strategic Investment and Blue Ribbon Commission Initiative Funds that were appropriated for various capital expenditures. The proposed General Fund contribution to the Capital Funds for Fiscal Year 2003 is $24.8 million. The following chart compares the General Fund contribution to capital projects from FY1998 through the amount proposed for FY2003. 28M 24M 20M 16M 12M 8M 4M 0M History of General Fund Contribution to CIP FY1998 FY1999 FY2000 FY2001 FY2002 FY2003 178 1227 't },: .•. Vii: Ci Miami FY2003 Budget CAPITAL IMTROVEMENT PROJECTS The need for capital investment throughout the City's infrastructure is extensive. However, the unmet needs are greater than current and future resources. The Homeland Defense/Neighborhood Improvement Bonds approved by voters in November 2001 will provide the additional financing for the City to achieve its goal of improving the quality of life for its residents. These bonds will provide much needed resources in a variety of areas such as Public Safety, Parks and Recreation, Streets and Drainage, Quality of Life Infrastructure Improvements, and Historic Preservation Initiatives. Appropriations from this funding source are incorporated into the FY2003 Capital Budget. The City intends to formulate a long-term capital improvement plan as a tool for proactively scheduling and funding major repairs and improvements. To this end, the services of a consultant have been engaged to perform a complete condition assessment of the City's capital assets and develop a strategic CIP plan. For FY2003, resources for appropriations will be from recurring funding sources such as general fund contribution, fire assessment fee and local option gas tax, as well as one-time sources such as assessment lien revenue. As depicted below, the General Fund Contribution accounts for the largest recurring funding source. Other funding sources, such as grants, may be appropriated throughout the year by an amendment ordinance as they are identified and become available. The appropriations are shown in the schedules on the following pages as well as a schedule of unallocated revenues. FY2003 Recurring Funding Sources for Capital Projects Local Option Gas Tax (FY -03 GF) 22.40% Impac Fees 6.., io Storrnwater Utility (FY'03 GF) Ciro A ....... M Cen 03 General Fund '.nntrihutinn 47.99% 179 „O 1'SV OF l AtAL Miami FY2003 .Budget - CA BUD(i]ET ieoI« INATED 7 ti Total Funding Avail Appropriations Unexpended FY2003 7-26-02 thru thru FY2002 as of 7-26-02 Appropriation 9-30-03 Fund 301 Community Redevelopment Area $3,380,360 $6,609 $0 $6,609 Subtotal: $3,380,360 $6,609 $0 $6,609 Fund 311 General Government Cat. 11 Citywide General Services $66,793,980 $24,787,569 $8,610,092 $33,397,661 Cat. 12 Communications/Technology Services $21,460,650 $3,138,293 $14,115,000 $17,253,293 Cat. 13 Environmental $2,881,300 $1,328,771 $0 $1,328,771 $2,321,508 Subtotal: $91,135,930 $29,254,633 $22,725,092 $51,979,725 Fund 312 Public Safety $1,734,000 $12,312,552 Cat. 56 Historic Preservation Cat. 22 Police $25,091,100 $6,528,503 $370,237 $6,898,740 Cat. 23 Fire -Rescue $28,894,247 $11,656,556 $2,614,717 $14,271,273 Fund 331 Subtotal: $53,985,347 $18,185,059 $2,984,954 $21,170,013 Fund 313 Disaster Recovery $9,219,259 $7,436,337 $0 $7,436,337 $1,830,442 Subtotal: S9,219,259 $7,436,337 $0 $7,436,337 Fund 325 Public Facilities Cat. 52 Stadiums $18,628,000 $17,537,650 $114,386 $17,652,036 Cat. 53 Auditoriums $5,390,024 $563,536 $326,866 $890,402 Cat. 54 Marinas $3,393,600 $2,321,508 $0 $2,321,508 Cat. 55 Redevelopment Projects $12,774,282 $10,578,552 $1,734,000 $12,312,552 Cat. 56 Historic Preservation $1,750,000 $1,750,000 $0 $1,750,000 Subtotal: $41,935,906 $32,751,246 $2,175,252 $34,926,498 Fund 331 Parks & Recreation $90,013,102 $55,206,698 $1,830,442 $57,037,140 Subtotal: $90,013,102 $55,206,698 $1,830,442 $57,037,140 Fund 341 Streets & Sidewalks $51,122,789 $39,949,179 $13,631,528 $53,580,707 Subtotal: $51,122,789 $39,949,179 $13,631,528 $53,580,707 Fund 351 Sanitary Sewers $16,240,600 $11,550,434 $2,245,600 $13,796,034 Subtotal: $16,240,600 $11,550,434 $2,245,600 $13,796,034 Fund 352 Storm Sewers $42,122,100 $27,692,218 $3,200,653 $30,892,871 Subtotal: $42,122,100 $27,692,218 $3,200,653 $30,892,871 Fund 353 Solid Waste $17,505,100 $6,545,309 $1,869,963 $8,415,272 Subtotal: $17,505,100 $6,545,309 $1,869,963 $8,415,272 Grand Total: $416,660,493 $228,577,722 $50,663,484 $279,241,206 180 �r 1�Y of r 4b Ci Miami FY2003 Budget - CAPITAL I ROVEMENT EI9111 IIITED PROJECTS h Funding Sources for Capital Projects for FY2003 Contribution from FY'03 General Fund 15,000,000 Stormwater Utility Fee (Contrib. from FY'03 Gen. Fund) 2,837,242 Local Option Gas Tax (Contrib. from FY'03 Gen. Fund) 7,000,000 Contribution from FY'02 General Fund 133,800 Contribution from FY'00 General Fund 366,200 AT&T Settlement Reserves 540,000 Blue Ribbon Funds 4,280,000 Strategic Initiative Funds 1,500,000 Contribution from Police Special Revenue Funds 1,625,000 Assessment Lien Revenue 400,000 Guaranteed Entitlement 18,300 Guaranteed Entitlement Interest 2,100 Affordable Housing Trust 10,500 Affordable Housing Trust Interest 99,700 1986 Housing Bonds 400,200 \ 1986 Housing Bonds Interest 33,300 1976 Housing Bonds 200,300 Trust and Agency Balance (project 420005) 300,000 Public Facilities Fund Balance (projects 404237 & 420004 141,251 Florida Inland Navigation District Grant 221,380 Japan World Exposition Commemorative Fund Grant 154,000 Fla. Recreational Development Assistance Prgm. Grant 200,000 Safe Neighborhood Park Bonds (5th Year) 251,780 Safe Neighborhood Park Bonds - Interest 433,159 Fire Assessment Fee 4,122,183 1995 Sanitary Sewer Bonds 7,900,000 1988 Sanitary Sewer Bonds 278,400 1988 Sanitary Sewer Bonds Interest 67,200 Impact Fees 2,147,489 Total: $50,663,484 "An amount of $150,000 of Fire Assessment Fee will be expended in Special Revenue Fund for capital outlay 181 1,2278 GYTY OFA City O iami FY2003 Budget F CAPI x AL BUDGET IR111P IIIITII 7 u 11 4 ti roy x,04 - Subtotal $3,380,360 $6,609 $0 $6,609 �•i brow, mvvvK.�•+- 'lfn� . ' x'. \fllrltl?+lt1lE?!f' = ..>>">Q�:. .,. �= T � -1: ^ Ji �` Cat. 11 Citywide General Services 311009 Removal of Underground Tanks Funding Citywide Facility Assessments and Improvements Total Citywide Furniture and Equipment Requests 311030 Available 311036 Appropriations Unexpended as FY2003 7-26-02 thru Miami Riverside Center Acquisition thru FY2002 of 7-26-02 Appropriation 9-30-03 J•��Oi/�.F"p � Z y, '��{P n m'?^'°ate .;�\T�. `. ^hc. :ti.a. �'`�ai.�.�ytR �lgy .'3 „� 3 °�. ,�•R� «, :b,8 �4 •'8 ":7 �a` \.. e"kiS� ... �iN .2' Capital Projects Administration 311061 �f ,•��$,. 322057 SE Overtown / Park West Phase II $2,921,334 $6,609 $0 $6,609 322059 Overtown Shopping Center Renovations $459,026 $0 $0 $0 Subtotal $3,380,360 $6,609 $0 $6,609 �•i brow, mvvvK.�•+- 'lfn� . ' x'. \fllrltl?+lt1lE?!f' = ..>>">Q�:. .,. �= T � -1: ^ Ji �` Cat. 11 Citywide General Services 311009 Removal of Underground Tanks 311010 Citywide Facility Assessments and Improvements 311013 Citywide Furniture and Equipment Requests 311030 GSA Parking & Bay Space Expansion/I.F. 311036 Virginia Key Rowing Center Improvements 311037 City Hall Improvements 311042 Miami Riverside Center Acquisition 311047 Efficiency Improvement Studies 311048 Homeland Def./Neighborhood Impr. Bonds Workgrou 311049 Dept. of Communications Operations Relocation 311050 City Hall Renovations 311058 Capital Projects Administration 311061 NET Office Furnishings 311064 Building Department Permit Counter 311066 City Attorney's Office Space Improvements 311702 Heavy Equipment Replacement 311703 Property Maintenance Building Improvements 311704 AC & HVAC Systems Replacement 311706 Fleet Management Bldg. Roof Replacement 311707 GSA Facility Security Enhancement 311708 Human Resources Filing System 311709 River Drive Warehouse Improvements 311711 District 1 Neighborhood Quality of Life Improvements 311712 District 2 Neighborhood Quality of Life Improvements 311713 District 3 Neighborhood Quality of Life Improvements 311714 District 4 Neighborhood Quality of Life Improvements 311715 District 5 Neighborhood Quality of Life Improvements 311841 GSA Facilities Expansion - 311850 Replacement of Citywide Fleet $1,303,794 $178,754 $0 $178,754 $673,600 $215,385 $187,500 $402,885 $149,986 $67,130 $0 $67,130 $196,800 $72,800 $0 $72,800 $50,000 $50,000 $0 $50,000 $275,000 $107,412 $0 $107,412 $18,293,800 $300,151 $0 $300,151 $1,000,000 $975,100 $2,510,000 $3,485,100 $500,000 $500,000 $0 $500,000 $340,000 $340,000 $0 $340,000 $600,000 $600,000 $603,000 $1,2037000 $100,000 $23,433 $0 $23,433 $323,000 $35,700 $0 $35,700 $0 $0 $63,300 $63,300 $0 $0 $205,000 $205,000 $1,397,500 $389,802 4100,000 $289,802 $0 $0 $118,100 $118,100 $84,000 $1,500 $0 $1,500 $350,000 $118,147 -$118,100 $47 $0 $0 $100,000 $100,000 $0 $0 $26,100 $26,100 $500,000 $500,000 $0 $500,000 $5,000,000 $5,000,000 $0 $5,000,000 $3,000,000 $3,000,000 $0 $3,000,000 $1,450,000 $1,450,000 $0 $1,450,000 $5,000,000 $5,000,000 $0 $5,000,000 $5,000,000 $5,000,000 $0 $5,000,000 $238,000 $61,026 $131,192 $192,218 $20,968,500 $801,229 $4,884,000 $5,685,229 Subtotal $66,793,980 Cat. 12 Communications/Technology Services 311019 Architectural/Engineering Computer System 311027 Financial Information Systems 311031 Integrated Text & Image Management System 311044 PC's & Networking for Satellite Locations 311051 Dept. of Communications Equipment Acquisition 311052 GSA Communications 80OMHZ Radio System 311060 Purchasing Software System Replacement 311507 Business Continuity 311510 Citywide Time and Attendance System 311603 Clearpath Computer & Related Software Upgrades $24,787,569 $8,610,092 $33,397,661 182 ,q in � V $313,700 $11,713 $0 $11,713 $688,450 $151,554 $0 $151,554 $100,000 $67,897 $0 $67,897 $871,200 $828 $0 $828 $608,500 $273,123 $85,000 $358,123 $7,000,000 $452,950 $1,250,000 $1,702,950 $150,000 $150,000 $0 $150,000 $0 $0 $200,000 $200,000 $0 $0 $175,000 $175,000 $7,500,000 $2,804 $0 $2,804 182 ,q in � V Gi,VY OFA City Wiami FY2003 Budget CAPI L BUDGET Illili► l:1ATH O�cOy 0 Cat. 12 Communications / Technology Services 311604 Work Order and Project Management System 311608 Upgrade PC Software & Hardware 311610 Citywide Document Management System 311611 IT Strategic Plan Selection & Consulting Services 311613 ERP Integration System 311616 Technology Infrastructure 311617 E -Government Initiatives 311621 Customer Service Request System Funding Total Available Appropriations Unexpended as FY2003 7-26-02 thru thru FY2002 of 7-26-02 Appropriation 9-30-03 $300,000 $141,353 $44,000 $185,353 $2,528,800 $712,701 $586,000 $1,298,701 $600,000 $373,370 $0 $373,370 $800,000 $800,000 $0 $800,000 $0 $0 $9,000,000 $9,000,000 $0 $0 $945,000 $945,000 $0 $0 $50,000 $50,000 $0 $0 $1,780,000 $1,780,000 Subtotal $2,881,300 $1,328,771 $0 $1,328,771 ,y 72= Subtotal $21,460,650 $3,138,293 $14,115,000 $17,253,293 Cat. 13 Environmental 312010 Police Mobil Digital Terminal Refinment 311062 City Facilities Environmental Remediation $300,000 $281,650 $0 $281,650 311063 Blue Lagoon Cleanup $100,000 $39,121 $0 $39,121 311083 Miami River Dredging $1,000,000 $1,000,000 $0 $1,000,000 311700 Heavy Equip. Facility Clean -Up & Vapor Recovery $1,481,300 $8,000 $0 $8,000 Subtotal $2,881,300 $1,328,771 $0 $1,328,771 ,y 72= 67 7. IiC,S"ll f Ji Cat. 22 Police 312010 Police Mobil Digital Terminal Refinment $2,400,100 $410 $0 $410 312012 Police Property & Auto Pound Facility Renovation $138,000 $13,453 $0 $13,453 312015 Central Police Facility Expansion $1,074,100 $2,471 $0 $2,471 312018 Police Equipment Acquisition $1,449,600 $33,674 $0 $33,674 312025 Headquarter Building Renovations $1,500,000 $336,242 $50,000 $386,242 312028 80OMHZ Radio System & Mobil Digital Terminal Exp $454,500 $271,316 $320,237 $591,553 312030 Miami Police Dept. Facility Restoration $1,250,000 $59,213 $0 $59,213 312032 Mobil Digital Computers - Phase I $8,284,800 $101,669 $0 $101,669 312034 Upgrade Emer. Generators & Other Related Equip. $3,000,000 $173,615 $0 $173,615 312035 North Substation Renovations $40,000 $36,440 $0 $36,440 312043 Police Training Facility $4,500,000 $4,500,000 $0 $4,500,000 312048 Police Homeland Defense Preparedness Initiatives $1,000,000 $1,000,000 $0 $1,000,000 Subtotal $25,091,100 $6,528,503 $370,237 $6,898,740 Cat. 23 Fire -Rescue 313232 Fire Department Computer Enhancement - FY'89 $1,239,200 $9,672 $0 $9,672 313233 Fire -Rescue New Apparatus Acquisition $10,558,700 $1,305,853 $1,000,183 $2,306,036 313238 Emergency Operations Center $1,353,000 $1,077,440 $0 $1,077,440 313246 Acquisition of EMS Units / I.F. $320,000 $0 $55,034 $55,034 313302 Fire Station & Building Renovations $4,472,370 $2,435,086 $900,000 $3,335,086 313303 Fire Department Computers & Communications $1,995,577_ $428,013 $582,000 $1,010,013 313304 Fire -Rescue Equipment $2,955,400 $400,492 $77,500 $477,992 313305 Fire -Rescue Homeland Def. Preparedness Initiatives $1,500,000 $1,500,000 $0 $1,500,000 313306 Neighborhood Fire Stations & Training Facility $4,500,000 $4,500,000 $0 $4,500,000 Subtotal $28,894,247. $11,656,556 $2,614,717 $14,271,273 183 122'78 Ctty iami FY2003 Budget CAPITAL BUDGET IICIIP IlttT11 d it t Funding Total Available Appropriations Unexpended as FY2003 7-26-02 thru thru FY2002 of 7-26-02 Appropriation 9-30-03 313854 All Hazards Comprehensive Emer. Management Plan $250,000 $242,534 $0 $242,534 313855 October 2000 Floods Recovery $8,969,259 $7,193,803 $0 $7,193,803 Subtotal $9,219,259 $7,436,337 $0 $7,436,337 322060 i.^J;r: $794,194 �`» $0 $131,486 >:.�<,:..;:;"�":i•.�?i,`:w ::�.,�V:,. Cat. 52 Stadiums $92,526 $0 $92,526 322062 324002 Orange Bowl Ramps & Improvements $18,628,000 $17,537,650 $114,386 $17,652,036 Subtotal $18,628,000. $17,537,650 $114,386 $17,652,036 Cat. 53 Auditoriums 322060 Manuel Artime Center Renovations - FY'95 $794,194 $131,486 $0 $131,486 322061 Tower Theater Rehabilitation $3,215,330 $92,526 $0 $92,526 322062 Manuel Artime Center Interior Improvements $206,600 $45 $0 $45 325006 Coconut Grove Convention Center $740,000 $83,936 $0 $83,936 325008 Miami Convention Center Power Plant $233,900 $100,043 $0 $100,043 325010 Miami Convention Center Roof Replacement $200,000 $155,500 $0 $155,500 325013 James L. Knight Center Improvements $0 $0 $300,000 $300,000 325014 Knight Center Parking Garage $0 $0 $26,866 $26,866 Subtotal $5,390,024 $563,536 $326,866 $890,402 Cat. 54 Marinas 326002 Watson Island Marina Improvements $42,500 $12,283 $0 $12,283 326004 Dinner Key Marina Electrical Improvements $215,000 $4,925 $0 $4,925 326005 Dinner Key Boatyard Docks (Grove Harbour) $482,800 $26,000 $0 $26,000 326008 Marine Stadium Marina $355,000 $0 $0 $0 326009 Dinner Key Marina Bathroom Renovations $202,000 $202,000 $0 $202,000 326011 Dinner Key Marina Renovations $100,000 $100,000 $0 $100,000 326014 Dinner Key Marina Fuel Dock $296,300 $276,300 $0 $276,300 326015 Citywide Waterfront Improvements $1,700,000 $1,700,000 $0 $1,700,000 Subtotal $3,393,600 $2,321,508 $0 $2,321,508 Cat. 55 Redevelopment Projects 322064 Riverside Riverfront Redevelopment $1,488,500 $1,163,311 $0 $1,163,311 344101 Watson Island Aviation & Visitor Center $8,215,500 $7,519,501 $0 $7,519,501 344102 Development Projects Consultants $2,000,000 $899,241 $0 $899,241 344103 Land Acquisition Initiative $1,000,000 $991,784 $0 $991,784 344104 Lot Paving and Redevelopment at 5500 NW 17 Ave $70,282 $4,715 $0 $4,715 344105 Model City Housing Initiative $0 $0 $1,734,000 $1,734,000 Subtotal $12,774,282 $10,578,552 $1,734,000 $12,312,552 Cat. 56 Historic Preservation 327001 Historic Preservation Initiatives $1,750,000 $1,750,000 $0 $1,750,000 Subtotal $1,750,000 $1,750,000 $0 $1,750,000 i 184 1127 City e&iami FY2003 Budget CAPI L BUDGET Total Funding Available Appropriations Unexpended as FY2003 7-26-02 thru thru FY2002 of 7-26-02 Appropriation 9-30-03 0111,,1 . . . . . . . . ....... 322066 Lummus Park Historical and Cultural Village $150,000 $100,000 $0 $100,000 331042 Lummus Park Redevelopment $714,100 $25 $0 $25 331053 African Square Park Renovations $885,033 $14,240 $o $14,240 331056 Roberto Clemente Park Rehabilitiation $2,424,262 $285,775 $0 $285,775 331070 Athalie Range Park Improvements $509,367 $6,802 $0 $6,802 331232 Bayfront Park Redevelopment - Play Sculptures $329,800 $218,504 $0 $218,504 331309 Juan Pablo Duarte Park Renovation $1,022,835 $5,512 $0 $5,512 331310 Grapeland Park Improvements $737,000 $441,619 $0 $441,619 331312 Legion Park Improvements $659,860 $195,060 $0 $195,060 331313 Morningside Park Renovations $1,251,300 $173;713 $0 $173,713 331316 Virrick Park Renovations $3,818,400 $1,027 $o $1,027 331341 Gibson Park Improvements $1,106,470 $524,481 $o $524,481 331342 Armbrister Park Renovations $473,425 $11,521 $0 $11,521 331343 Kirk Munroe Park Improvements $365,000 $13,748 $0 $13,748 331344 Reeves Park Renovations $221,500 $120,915 $36,830 $157,745 331346 Simpson Park Renovations $491,500 $288,196 $0 $288,196 331351 Williams Park Renovations $934,181 $31,055 $o $31,055 331356 Henderson Park Renovations $258,449 $2,203 $0 $2,203 331357 Dorsey Park Renovations $636,816 $226,691 $0 $226,691 331359 Peacock Park Site Improvements $1,140,000 $15,699 $o $15,699 331360 Shenandoah Park Improvements $1,181,700 $0 $0 $0 331361 Eaton Park Improvements $412,238 $0 $0 $o 331362 Curtis Park Shoreline Improvements $264,904 $59,985 $o $59,985 331368 Parks Department Vehicle Acquisition $1,053,700 $403,966 -$125,000 $278,866 331369 Parks Facilities General Improvements $421,300 $64,271 $39,000 $103,271 331371 Downtown Residential Park Renovations I.F. $437,700 $377,966 $291,954 $669,920 331372 Coconut Grove Residential Park Renovations / 1. F. $349,100 $47,484 $117,053 $164,537 331373 Little Havana Residential Park Renovations / I.F. $121,700 $3,242 $0 $3,242 331374 Flagami Residential Park Renovations / I.F. $60,400 $10,696 $56,080 $66,776 331375 Allapattah Residential Park Renovations/I.F. $27,500 $27,500 $14,036 $41,536 331379 Merrie Christmas Park Handicap Improvements $98,389 $24,607 $0 $24,607 331380 Moore Park Track Renovations - C.D. $1,366,073 $0 $65,000 $65,000 331382 Coconut Grove Mini Park Renovations - C.D. $145,550 $5,030 $o $5,030 331385 Jose Marti Park Developmemt - Phase III - C.D. $1,574,706 $1,089,802 $18,159 $1,107,961 331386 Lemon City Park Day Care Improvements - C.D. $850,728 $480,134 $86,000 $566,134 331389 Reeves Park C.D. Improvements $132,108 $0 $0 $0 331391 Hadley Park Senior Center $246,309 $o $o $o 331395 Riverside Park Improvements - C.D. $146,400 $45,891 $0 $45,891 331396 Buena Vista Park Renovations - C.D. $369,100 $17,137 $0 $17,137 331405 Baywood Park Shoreline Improvements $170,000 $59,254 $o $59,254 331406 Moore Park Day Care Renovations $5,600 $934 $0 $934 331411 Hadley Park Community Center $4,195,300 $151,261 $o $151,261 331412 Little Haiti Park Land Acquisition & Dev. $20,146,200 $20,146,200 $350,000 $20,496,200 331413 Jose Marti Park River Walk Extension $1,260,000 $1,260,000 $o $1,260,000 331414 Curtis Park/Allapattah Elderly Center Improvements $114,000 $930 $o $930 331416 Virginia Key Park Improvements $1,000,000 $1,000,000 $0 $1,000,000 331417 Ichimura Miami -Japan Garden $0 $0 $354,000 $354,000 331418 Bicentennial Park Improvements $3,000,000 $3,000,000 $o $3,000,000 331419 Neighborhood Park Improvements & Acquisition $15,500,000 $15,500,000 $o $15,500,000 331420 Belafonte Tacolcy Park Building $o $0 $91,000 $91,000 185 ��Y OFA City iami FY2003 Budget CAP AL BUDGET IRCIIP IIATFI 332133 332174 332216 333100 333101 333102 333103 333104 333105 333106 333107 333108 333109 333110 333111 333112 333113 333114 333118 333121 333123 333124 333126 333128 333129 333130 333131 333135 333136 333137 336006 341126 341127 341135 341138 341139 341140 341157 341170 341171 341182 341183 341184 341194 341195 341198 341199 341200 Subtotal $90,013,102 $55,206,698. $1,830,442 $57,037,140 Model City Infrastructure Improvements Calle Ocho Improvements Downtown Street Improvements - Phase III / I.F Coconut Grove Street Improvements / I.F. DRI Traffic and Transportation Component Fiagler Street Marketplace Design Dist./FEC Corridor Improvements Citywide Street Improvements FY' 96 - FY' 99 Rebuild Sidewalks and Streets FY 1995 - 99 Rebuild Sidewalks and Streets FY 2002-2005 Citywide Street Improvements FY 2001-2005 Business District Street Improvements Allapattah Produce Market Traffic Study Edison Street Rebulding / I.F. Little Havana Street Rebulding / I.F. Flagami Street Rebulding / I.F. Allapattah Street Rebulding / I.F. $3,000,000 $3,000,000 $2,661,700 $989,200 $1,942,400 $1,711,892 $3,000,000 $2,460,800 $1,003,300 $400,000 $1,836,400 $5,719,500 $670,000 $145,700 $360,500 $568,500 $492,400 186 $3,000,000 $3,000,000 $235,031 $327,320 $1,942,400 $1,056,853 $3,000,000 $309,221 $6,078 $315,504 $815,009 $5,654,607 $600,000 $24,445 $35,485 $221,670 $215,008 $20,400 $0 $251,952 $345,272 $0 $6,000,000 $0 $0 $0 $0 $7,000,000 $0 $0 $2,950 $10,954 $0 $0 $3,020,400 $3,000,000 $486,983 $672,592 $1,942,400 $7,056,853 $3,000,000 $309,221 $6,078 $315,504 $7,815,009 $5,654,607 $600,000 $27,395 $46,439 $221,670 $215,008 x.22'78 Funding Total Available Appropriations Unexpended as FY2003 7-2.6-02 thru thru FY2002 of 7-26-02 Appropriation 9-30-03 Coral Gate Park Improvements $182,300 $0 $0 $0 Kinloch Park Improvements $759,300 $78,487 $0 $78,487 Elizabeth Virrick Boxing Gym/Loc. 45-057 $1,312,300 $35,002 $0 $35,002 Wainwright Park Improvements $102,900 $48,902 $0 $48,902 Brickell Park Improvements $43,600 $43,600 $0 $43,600 Douglas Park Improvements $700,000 $292,143 $0 $292,143 Fern Isle Park Improvements $341,750 $8,015 $0 $8,015 Pace Park Improvements $2,996,100 $2,844,526 $0 $2,844,526 Sewell Park Improvements $115,000 $5,930 $0 $5,930 Triangle Park Improvements $41,300 $390 $0 $390 West End Park Improvements $460,800 $273,811 $0 $273,811 Robert King High Park Improvements $350,000 $181,365 $0 $181,365 Bryan Park Improvements $103,049 $0 $0 $0 Maximo Gomez Park $412,000 $369,146 $0 $369,146 Southside Park Improvements $62,600 $2,947 $36,740 $39,687 Kennedy Park Improvements $121,300 $2,243 $3,210 $5,453 Curtis Park Improvements $289,800 $67,752 $0 $67,752 Maceo Park Recreation / Senior Center $800,000 $603,358 $0 $603,358 Steams/Pallot Park Improvements $12,200 $7,340 $0 $7,340 Oakland Grove Mini Park $119,300 $0 $100,000 $100,000 Flagler Terrace Park Improvements $33,600 $0 $0 $0 Virrick Community Water Sports Center $4,202,500 $3,028,079 $221,380 $3,249,459 Watson Island Improvements $922,400 $134,505 $0 $134,505 Virginia Key Wildlife/Environmental Center $58,200 $0 $0 $0 Biscayne Heights Park $32,800 $24,996 $0 $24,996 Virginia Key Beach Renourishment & Stabilization $247,500 $233,500 $0 $233,500 Melrose Park Improvements $60,500 $12,614 $0 $12,614 Little River Preserve Land Acquisition $300,000 $285,745 $0 $285,745 Ernesto Lecuona Park Improvements $200,000 $151,860 $0 $151,860 Lummus Park Shelter and Furnishings $0 $0 $75,000 $75,000 Hurricane Trust Fund Park Recovery $1,850,000 $17,466 $0 $17,466 Subtotal $90,013,102 $55,206,698. $1,830,442 $57,037,140 Model City Infrastructure Improvements Calle Ocho Improvements Downtown Street Improvements - Phase III / I.F Coconut Grove Street Improvements / I.F. DRI Traffic and Transportation Component Fiagler Street Marketplace Design Dist./FEC Corridor Improvements Citywide Street Improvements FY' 96 - FY' 99 Rebuild Sidewalks and Streets FY 1995 - 99 Rebuild Sidewalks and Streets FY 2002-2005 Citywide Street Improvements FY 2001-2005 Business District Street Improvements Allapattah Produce Market Traffic Study Edison Street Rebulding / I.F. Little Havana Street Rebulding / I.F. Flagami Street Rebulding / I.F. Allapattah Street Rebulding / I.F. $3,000,000 $3,000,000 $2,661,700 $989,200 $1,942,400 $1,711,892 $3,000,000 $2,460,800 $1,003,300 $400,000 $1,836,400 $5,719,500 $670,000 $145,700 $360,500 $568,500 $492,400 186 $3,000,000 $3,000,000 $235,031 $327,320 $1,942,400 $1,056,853 $3,000,000 $309,221 $6,078 $315,504 $815,009 $5,654,607 $600,000 $24,445 $35,485 $221,670 $215,008 $20,400 $0 $251,952 $345,272 $0 $6,000,000 $0 $0 $0 $0 $7,000,000 $0 $0 $2,950 $10,954 $0 $0 $3,020,400 $3,000,000 $486,983 $672,592 $1,942,400 $7,056,853 $3,000,000 $309,221 $6,078 $315,504 $7,815,009 $5,654,607 $600,000 $27,395 $46,439 $221,670 $215,008 x.22'78 ity pF City -ami FY2003 Budget 1 CAPI L BUDGET 1IIIIIr INATII d II II h Subtotal $51,122,789 $39,949,179 $13,631,528 $53,580,707 �y Z;<'aR.:�,Sio>rinAAeiivetri $500,000 ft $0 Funding 352253 Pump Station Renovations - FY 92 to FY' 97 Total Pinehurst Storm Sewers $1,500,000 Available Watson Island Sanitary Sewers $4,842,100 Appropriations Unexpended as FY2003 7-26-02 thru Citywide Sanitary Sewer Mapping Program $700,000 thru FY2002 of 7-26-02 Appropriation 9-30-03 341203 Model City Street Improvements - FY' 97 $1,430,000 $96,264 $0 $96,264 341204 Security Guard Special Taxing District $618,000 $57,008 $0 $57,008 341205 Construction of Unpaved City Streets $300,000 $300,000 $0 $300,000 341206 District 4 Streets and Traffic Circles $1,800,000 $1,800,000 $0 $1,800,000 341207 District 1 Streets and Sidewalks $302,700 $302,700 $0 $302,700 341208 Grand Avenue Improvements $3,000,000 $3,000,000 $0 $3,000,000 341210 Downtown Infrastructure Improvements $10,000,000 $10,000,000 $0 $10,000,000 341211 Greenways Improvements $1,000,006 $1,000,000 $0 $1,000,000 341212 Neighborhood Gateways Improvements $1,600,000 $1,600,000 $0 $1,600,000 341321 Allapattah C.D.Street & Sidewalk Improvements $571,797 $501,006 $0 $501,006 341323 Edison / Little River Street and Sidewalk Improvement $400,000 $400,000 $0 $400,000 341324 Little Havana Street and Sidewalk Improvements $48,000 $48,000 $0 $48,000 341325 Model City Street and Sidewalk Improvements FY' 98 $65,000 $60,570 $0 $60,570 341327 Wynwood Street and Sidewalk Improvements $25,000 $25,000 $0 $25,000 Subtotal $51,122,789 $39,949,179 $13,631,528 $53,580,707 Subtotal $16,240,600 $11,550,434 $2,245,600 $13,796,034 �y Z;<'aR.:�,Sio>rinAAeiivetri $500,000 ft $0 $0 352253 Pump Station Renovations - FY 92 to FY' 97 352191 Pinehurst Storm Sewers $1,500,000 351283 Watson Island Sanitary Sewers $4,842,100 $282,590 $0 $282,590 351289 Citywide Sanitary Sewer Mapping Program $700,000 $700,000 $0 $700,000 351290 Sanitary Sewer Cross Connection Elimina. Program $251,200 $120,544 $0 $120,544 351291 District I Sanitary Sewers $9,697,300 $9,697,300 $0 $9,697,300 351292 Virginia Key Sanitary Sewers $750,000 $750,000 $0 $750,000 351293 Model City Sanitary Sewers $0 $0 $2,245,600 $2,245,600 Subtotal $16,240,600 $11,550,434 $2,245,600 $13,796,034 352240 �y Z;<'aR.:�,Sio>rinAAeiivetri $500,000 $0 $0 $0 352253 Pump Station Renovations - FY 92 to FY' 97 352191 Pinehurst Storm Sewers $1,500,000 $1,500,000 $0 $1,500,000 352199 West End Storm Sewers - Phase II $3,971,600 $3,332,790 $0 $3,332,790 352208 Avalon Storm Sewers Phase I and II $1,500,000 $1,500,000 $0 $1,500,000 352211 Flagami Storm Sewers - Phase II $2,540,000 $2,311,975 $0 $2,311,975 352212 Edison Strom Sewers / I.F. $18,700 $17,922 $1,480 $19,402 352213 Coconut Grove Storm Sewers / I.F. $612,500 $503,455 $172,636 $676,091 352214 Allapattah Storm Sewers / I.F. $104,400 $93,400 $0 $93,400 352215 Pump Station Renovations - FY02-06 $150,000 $150,000 $0 $150,000 352216 Citywide Local Drainage Projects - FY02-06 $3,218,500 $2,916,428 $2,687,242 $5,603,670 352231 Citywide Local Drainage Projects - FY' 94 to' 98 $3,394,500 $210,717 $0 $210,717 352240 Riverview Pump Station Modifications $500,000 $0 $0 $0 352253 Pump Station Renovations - FY 92 to FY' 97 $600,000 $204,660 $0 $204,660 352257 Lejeune Storm Sewers - Phase II and Phase III / I.F. $1,567,100 $202,946 $57,868 $260,814 352259 Wagner Creek Renovation - Phase IV $400,000 $264,317 $0 $264,317 352262 Kinloch Storm Sewers $3,000,000 $3,000,000 $0 $3,000,000 352263 Wagner Creek Retrofitting - Phase V $450,000. $176,993 $0 $176,993 352264 Belle Meade Storm Sewers - Phase II $2,050,000 $1,033,693 $0 $1,033,693 352265 Fairlawn Storm Sewers - Phase I and II $3,750,000 $1,868,697 $0 $1,868,697 352268 Orange Bowl Pump Station Bar Screen $500,000 $45,768 $50,000 $95,768 352269 Tamiami Storm Sewers - Phase IV $3,000,000 $3,000,000 $0 $3,000,000 352277 National Pollutant Discharge Elimination System $2,000,000 $277,090 $100,000 $377,090 352279 Roads Area Storm Sewers and Streets - Phase I $1,900,000 $327,926 $0 $327,926 352284 Fairlawn Storm Sewers - Phase III $4,000,000 $4,000,000 $0 $4,000,000 187 -12,27, ,TV Op City lami FY2003 Budget - SAP Ot AL BUDGET INSIRP 9911ATIN ,1 FSo Subtotal $42,122,100 $27,692,218 $3,200,653 $30,892,871 -T 4� 777 Funding Total Available Appropriations Unexpended as FY2003 7-26-02 thru thru FY2002 of 7-26-02 Appropriation 9-30-03 352286 Little River Storm Sewers Retrofitting - Phase 11 $41,000 $41,000 $0 $41,000 352291 Downtown Storm Sewer Rebuilding / I.F. $1,174,500 $706,716 $125,976 $832,692 352293 Little Havana Storm Sewer Rebuilding / I.F. $179,300 $5,725 $5,451 $11,176 Subtotal $42,122,100 $27,692,218 $3,200,653 $30,892,871 -T 4� 777 353009 Solid Waste Expanded Facilities $50,000 $22,294 $0 $22,294 353010 Solid Waste Collection Equipment $3,794,000 $405,892 $0 $405,892 353014 Purchase of Tractors w/Hoists & Roll on/offs I.F. $92,700 $92,700 $0 $92,700 353015 Solid Waste Capital Improvements FY1999-2003 $1,698,100 $163,815 $187,363 $351,178 353018 Solid Waste Capital Improvements FY2000-2005 $5,177,800 $1,630,004 $0 $1,630,004 353019 Solid Waste Removal Pilot Program $6,692,500 $4,230,604 $1,682,600 $5,913,204 Subtotal $17,505,100 $6,545,309 $1,869,963 $8,415,272 GRAND TOTAL $416,660,493 $228,577,722 $50,663,484 $279,241,206 1412278 188 i�Y oFl Ci Miami FY2003 Budget - CAPI AL BUDGET O JACIRP tl ICITEI Summary of Unallocated Funds in Revenue Accounts as of 9-20-02 Project Unallocated funds in revenue accounts are Capital Fund resources which have not been appropriated to any capital projects. Various 351002 Interest on Guaranteed Entitlement 47 Various capital improvements throughout City _354002 Interest on 1988 Highway Bonds 79 Street and highway improvements 355001 1988 Sanitary Sewer Bonds 64 Construction of sanitary sewers, pumping stations, outlets, culverts, Affordable Housing Trust 78 other local drainage facilities, resurfacing of damaged streets and 367102 Int. on Affordable Housing Trust sidewalks, acquisition of any necessary land 355002 Interest on 1988 San Swr Bonds 18,766 Construction of sanitary sewers, pumping stations, outlets, culverts, 46 Street and highway improvements other local drainage facilities, resurfacing of damaged streets and 1991 Fire Bonds 5,137 sidewalks, acquisition of any necessary land 356001 Local Option Gas Tax 29 Transportation expenditures including equipment, drainage, lighting 371100 1995 Sanitary Sewer Bonds 4,032,169 and simalization 360001 Stormwater Utility Trust Fund 978,572 Expansion of existing stone drainage; pollution abatement devices constructed on stormwater systems 360002 Int. on Stormwater 622,331 Expansion of existing stone drainage; pollution abatement devices constructed on stormwater systems 365002 Int. on 1987 Highway Bonds 21 Street and hiqhway improvements 366001 Int. on 1987 San Swr Bonds 11 Construction of sanitary sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of any necessary land 366002 1988 San 367001 Impact Fees 1,720,291 Capital improvements that expand the City's level of service in and collection points and acquiring any necessary land and 370001 various categories and by planning districts 367101 Affordable Housing Trust 78 Contributions from private developers to fund affordable housing 367102 Int. on Affordable Housing Trust 33 Contributions from private developers to fund affordable housing 369002 Int. on 1987 Highway Bonds 46 Street and highway improvements 369100 1991 Fire Bonds 5,137 Capital improvements related to fire facilities and equipment 1987 Pollution Bonds 18,372 Pollution control and incinerator facilities, establishing trash storage and collection points and acquiring any necessary land and 370001 equipment Int. on 1987 Pollution Bonds 7,926 Pollution control and incinerator facilities, establishing trash storage and collection points and acquiring any necessary land and 370002 equipment 370100 1991 Sanitary Sewer Bonds 33 Construction of sanitary sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of any necessary land 371100 1995 Sanitary Sewer Bonds 4,032,169 Construction of sanitary sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and in SE Overtown/Parkwest for use by the CRA 379001 1-95 Pedestrian Overpass 154.011 Contribution from private develoner 380001 Wilder Foundation 29,716 Contribution from private developer 380002 Int. on Wilder Foundation 11,992 Contribution from private developer 384001 FP&L Franchise 51.000 Interest on loan to Tacolcv Center 399001 1976 & 78 Storm Sewer Bonds 3,740,474 Construction of storm sewers, pumping stations, outlets, culverts, other local drainage facilities, resurfacing of damaged streets and sidewalks, acquisition of any necessary land Total $13,748,805 189 12278 APPENDICES 112-7-8 0 Ll APPENDIX A: GLOSSARY 11 2,217 's GiTV OF Ci�iami FY2003 Budget GLOSSARY 11911► ::ATE! - ti co , X04 GLOSSARY OF BUDGET TERMS Account Code - Part of a numbering system designating accounts in such a manner that the symbol used quickly reveals certain required information. Accrual Basis - Recording the financial effects for transactions and other events and circumstances that have cash consequence for the government in the periods in which those transactions, events and circumstances occur, rather than in the period in which cash is received or paid by the government. Ad Valorem Taxes - A tax levied on the assessed value of real property (also known as "property taxes"). Allocation - The expenditure amount planned for a particular project or service which requires legislative action before expenditures may be authorized. Anti -Deficiency Act - A 1998 amendment to the City Code containing regulations to ensure that departments and department directors do not obligate or spend funds in excess of what was approved in the adopted budget. Appropriation - A legal authorization approved by the City Commission to make expenditures and incur obligations for specific purposes.. Assessed Valuation - A value set upon land, buildings, business inventory and equipment as determined annually by the County Property Appraiser in accordance with State Law and used as a basis for levying taxes. Balanced Budget - A budget in which estimated revenues equal estimated expenses. Bond - A written promise to pay a specific sum of money at a specified date or dates in the future, together with the periodic interest at a specified rate. Budget - A financial plan of programs, services, and construction projects that estimates anticipated revenue and projected expenses within a specific period of time (usually 12 months). Budget Amendment - A formal City Commission action to adjust the adopted budget. These amendments take two forms: Transfer of an appropriation from one departmental budget to another; or, the appropriation of new sources of revenue. Budget Message - The opening section of the budget which provides a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budget Monitoring - The evaluation of a governmental unit or fund in accordance with an approved budget for the purpose of keeping expenditures within the limits of available appropriations and available revenues. Capital Equipment - Equipment with a value in excess of $500 and an expected life of more than one year such as automobiles, typewriters and office furniture. 190 1227 Ci Miami FY2003 Budget GLOSSARY Capital Improvement Budget - A plan of proposed capital outlays and the means of financing, including those approved capital projects contained in the six-year Capital Improvement Program. Capital Improvement Program (CIP) - Annual appropriations in the City's budget for capital purposes such as street improvements, building construction, and some kinds of facility maintenance which are supported by a six-year expenditure plan. This plan details fund sources and expenditure amounts that these large projects will require'beyond the one-year period of the annual budget. Capital Outlay - An expenditure category for acquiring equipment, vehicles or machinery that become additions to the City's fixed assets. Community Development Block Grant - A U.S. Department of Housing and Urban Development grant to support economic development projects and social services for designated low-income areas. Current Taxes - Taxes that are levied and due within one year. DR -420 - A form entitled "Certification of Taxable Value" that the City submits annually to the State containing specific details about the proposed millage rate and certifying compliance with the provisions of the Florida statutes related to millage. Debt Service Requirement -The amount of money required to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. Delinquent Taxes - Taxes that remain unpaid on and after the date on which a penalty for nonpayment is attached. Department - A major administrative unit of the City with overall management responsibility for a service or an operation or for a group of related operations. Depreciation - (1) The expiration in service life of fixed assets due to use and the passage of time. (2) The portion of the cost of fixed assets charged as an expense during a particular period. Disbursement - Payment for goods and services. Division - The second level in the formal City organization in which a specific function is carried out. Several divisions may comprise a single department. Encumbrances - An estimated amount of committed funds to purchase a designated item or service or to cover specific contracts that are in the process of being completed. Estimated Revenue - The amount of projected income to be collected during the fiscal year. The revenue estimate is submitted to the City Commission for approval. Exemption - A portion of the total property valuation not subject to property taxes. An example is Homestead Exemption. .0 Expenditures - Expenses. Expenses - Revenue used for the operation, maintenance, interest costs, and other charges for U. �6 `° �;;` fl:` x 191 12 2 7 G1�4 OFA 0* f Miami FY2003 Budget w r,� GLOSSARY inoe11► 1aerEe activities that constitute the City's ongoing operations. Fiscal Year - The time period designated as the beginning and ending period for recording financial transactions. Miami selected October 1 to September 30 as its fiscal year. Fixed Assets - Long-term tangible assets such as land, buildings, machinery, furniture and other equipment. Fund - An accounting entity containing a set of self -balancing accounts to record all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital projects funds, enterprise funds, trust and agency funds, internal service funds, and special revenue funds. Fund Balance - The difference between fund assets and fund liabilities. General Fund - A central fund used to account for most of the City's financial resources and which supports many of the operations of city government. General Obligation Bonds - Bonds that finance a variety of public projects such as streets, buildings, and improvements. These bonds are backed by the full faith and credit of the issuing government. The repayment of these bonds is usually made from the General Fund. Grant - A financial contribution made by a governmental unit, a foundation, or a corporation. Such contributions are usually made for specified purposes. Indirect Cost Reimbursement - Those elements of costs necessary to produce a product or service but not directly traceable to the product or service. Payments are made to the City by grant -funded programs to cover City administrative overhead costs. In Miami, a cost allocation plan is developed to recoup General Fund costs from grants and other sources. Inter -Departmental Transfer - Payment from one City department to another, generally for equipment or for services rendered. An example is the cost to repair City -owned cars. This cost is transferred from the central department that does the repairs to the individual departments that actually use the cars. Interfund Transfers - Amounts transferred from one fund to another. Levy - To impose taxes, special assessments, or service charges for City activities. Line -item Budget - A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each category. Local Government 1/2 Cents Sales Tax - The value of 1/2 cent of the State sales tax, which is returned to the City on the basis of population. Local Option Gas Tax - A tax levy of up to six cents on each gallon of motor and special fuels sold, which can be imposed by Dade County in accordance with State law, and which is shared with the cities in the county. Long Term Debt - Debt with a maturity of more than one-year after the date of issuance. 192 '44, 4 :� �zY OFA Miami FY2003 Budget City r, F � _ GLOSSARY � ilceii IIITEI � Maintenance of Current Level of Service - The resources required to provide the same level of service as provided during the prior year. The estimate takes into account increases in the cost of providing services. Millage Rate - One mill equals $1.00 of tax for each $1,000 of property value. The millage rate is the total number of mills of tax assessed against this value. Nonrevenues - Monies received by the City which are not additions to assets of the City as a whole although they may be to the receiving agency. Object Code - An expenditure category such as Personnel Services, Operating Expenses and Capital Outlay. Objective - Specific measurable action that will be taken to achieve a goal. Operating Budget - A balanced financial plan for providing governmental programs and services for a single year. Operating Expenses - Proprietary fund expenses related directly to the fund's primary activities. Operating Fund - A fund restricted to a fiscal budget year. Performance Indicator - A measure used to identify departmental achievements in numerical or statistical terms. Personnel Services - An expenditure category that includes employee costs such as salary, wages, shift differential, holiday pay, etc. Projections - Estimates of anticipated revenues, expenditures, or other budget amounts for specific time periods, usually fiscal years. Property Tax Levy - The value derived by multiplying the property tax millage rate by the net taxable assessed value of property in the City. Property Taxes - Taxes paid on the assessed or "just" value of land, buildings, business inventory or equipment. Proprietary Agency - Commonly called "self-supporting" or "enterprise," these agencies pay for all or most of their cost of operations from user fees. These agencies receive little or no general tax support. Reconciliation - A detailed summary of increases and decreases in departmental expenditures from one budget year to another. Revenue - Funds received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, franchise fees, fines, forfeitures, grants, shared revenues and interest income. Revenue Bonds - Bonds usually sold for constructing a project, like a parking garage, that will produce revenue for the City. Principal and interest are payable exclusively from earnings of an ,il enterprise fund.1221 ' 193 'TV op Miami FY2003 Budget cil GLOSSARYi Rolled -back Miliage Rate - That millage rate which will provide the same property tax levy as was levied during the previous fiscal year, exclusive of levies on new construction, additions to structures, deletions, and property added due to geographic boundary changes. Source of Revenue - Revenues are classified according to their source or point of origin Tax Reserve - That portion of the property tax levy estimated to be uncollected during the fiscal year and remains uncollected 60 days beyond the close of the fiscal year. Trim Bill - An acronym referring to House Bill 4-D which was an act related to taxation amending Chapter 80-274 of the Florida State Statutes. (See Local Government 1/2 Cents Sales Tax.) Unencumbered Balance - The amount of an appropriation that is neither amended nor encumbered. It is essentially the amount of money still available for future purchases. GLOSSARY OF ACRONYMS ADA Americans with Disabilities Act A/R Accounts Receivable AFSCME American Federation of State, County & Municipal Employees CDBG Community Development Block Grant CIGU City Independent Group Union CIP Capital Improvement Program CRA Community Redevelopment Agency CO Certificate of Occupancy CU Certificate of Use EEO Equal Employment Opportunity EPA Environmental Protection Agency FIPO Firefighters and Police Officers Trust Fund FOP Fraternal Order of Police GAAP Generally Accepted Accounting Principles GESE General Employees and Sanitation Employees Retirement Trust 194 12278 OFA Cituwf Miami FY2003 Budget GLOSSARY �` inoo�r �oArEe � 7 HCB Housing Conservation Board HIDTA High Intensity Drug Trafficking Apprehension HOME Home Investment Partnership HOPWA Housing Opportunities for Persons with AIDS HUD United States Department of Housing and Urban Development IAFF International Association of Fire Fighters ICA Intergovernmental Cooperation Agreement JTPA Job Training Partnership Act LETF Law Enforcement Trust Fund NET Neighborhood Enhancement Team NPDES National Pollutant Discharge Elimination System PAR Position Authorization Request Form PSA Public Service Aide SFOB State Financial Oversight Board SNPB Safe Neighborhood Parks Bond USDA United States Department of Agriculture t,` 195 APPENDIX B: FORECAST METHEDOLOGY , 1*, 77S Y OFA Cl Miami FY2003 Budget �w r F CAST & METHODOLOGY IRCOtI � :1AT11 1t It 4 ' 1 Revenue Forecast Methodology The revenue forecast represents trends from a historical perspective and incorporates insight from the departments that are responsible for its generation. Additionally, the statements below help to highlight areas that should be noted. The calculation for the property tax estimates are consistent with previous years estimates which use prior year averages for increases in taxable value. This methodology does not completely account for major development within the City. For Fiscal Year 2003, the City's preliminary taxable value rose approximately 13.3% from the prior fiscal year and is forecasted to grow at 6.5%, 6.0%, 5.5% and 5.0% for Fiscal Years 2004, 2005, 2006 and 2007, respectively. Additionally, the millage rate has been reduced for Fiscal Year 2003 to 8.85 mills and is assumed to continue at the same rate in the outer -years. • Due to the recent optimization of construction taking place in the City, it is estimated that building revenue will begin to decrease within the next 2 years. As such, these assumptions are reflected in the current plan by reducing 5% of each of the outer -years, beginning with Fiscal Year 2005. ■ Public facility revenues are projected to increase by 3%, in the outer -years, due to increased marketing of all City facilities. ■ The City is not projecting an increase in its fire fee from the current residential rate of $61.00 for the projection period. The solid waste fee is projected to increase by 1% in the outer -years to cover increases in the cost of disposal and total waste volume. ■ Most other revenue line items were increased at an average CPI rate of 1.5%, if supported by a similar average increase historically. ■ The revenue derived from the new Simplified Telecommunications Tax has been estimated, by the State, at approximately $37.0 million in Fiscal Year 2003 for the City of Miami. However, the City is conservatively projecting only $34.1 million, of which, approximately $6.6 million is replacing Local Option Gas Tax revenue previously recorded in the General Fund, and now being redirected towards the City's Capital Improvement Program. ■ Parking surcharge is projected to increase by 3% annually until Fiscal Year 2006, in that year the term of the state legislature will expire at the end of June; therefore, the City is projecting only a 10 -month prorated collection amount. Additionally, no parking surcharge revenue is being projected in Fiscal Year 2007 due to its expiration. 12-2 78 196 iTY OF�1 filly Miam-F F003 Budget r _ RECAST & M gIa !70t d IR6R jl ieArER �Q Expense Forecast Methodology The expense forecast uses growth rates assumptions listed below and include a highlight of any deviations from the normal increases stated. Salary and Wages — uses contractual increases per labor agreements for Fiscal Years '03 — 04 for Cost of Living Adjustments' (COLA) and include anniversary and longevity increases. The COLA increases per the current labor agreements include a 3.6% for October 2002, 2.0% for October 2003 and another 2% for April 2004. In the outer years, where no labor agreements exist, there are no projected COLA increases. Growth assumptions for most salary related expenses use the same rate of growth as the base salary, except for those associated with overtime and temporary employees, which uses a 2% increase factor for Fiscal Year '03 —'04 and no increases in the outer -years. Within the salary forecast, the City budgets for attrition in Non -Departmental Accounts at an amount equal to $4.0 million annually with no increase in the outer -years. Fringe Benefits — uses a similar growth rate assumption as the base salary rate increases for most line items except for instances where benefits are paid at a fixed rate and are therefore independent of the salary earned by the employee. For those line items that fall into this category, an increase factor of 1.5% was used. Group insurance costs were projected at a 10% increase to keep pace with current trend in rising insurance costs. Within the fringes forecast, the City budgets for severance pay in Non - Departmental Accounts at an amount equal to $4.0 million. Operating Expenses — uses an increase factor of 1.5% for most line items, which is meant to compensate for normal price increases tied to the Consumer Price Index. Group life insurance premiums and worker's compensation payments related to medical expenses both use a similar growth rate assumption as the base salary rate increases. Pension actuarial requirements are budgeted at $18.8 million for Fiscal Year '03, which was the amount determined by the pension board's actuarial studies and at a flat $10.0 million in the outer years where actuarial studies will have to be done. The part of the revenue budgeted to pay the $18.8 million actuarial requirement for Fiscal Year '03 includes a rollover of undesignated fund balance of approximately $8.6 million. The forecast for expenses in which the City is self-insured does not use an increase factor but rather is forecasted at a constant amount equal to the level normally experienced on an ongoing basis. An increase factor of 10% was used for health insurance premiums to keep pace with the current trend in rising insurance costs. Additionally, for Fiscal Year 2003, the City changed the accounting for health insurance premiums .collected from retirees and employees from revenue to an expenses credit to more accurately reflect the City's true cost for health insurance. ■ Capital Outlay — is budgeted annually at a fixed amount equal to $160,147, which is the amount needed to fund small capital purchases identified by user departments in Fiscal Year 2003. ■ Transfer to Other Funds — the forecast reflects funding necessary for the following: o Capita/ Funding the FY 2003 funding amount is $24.8 million from the General Fund and then fixed throughout the forecast at $19.8 million. The General Fund contribution to capital includes: $7.0 million for street and sidewalk projects, $2.8 million for storm sewer drainage projects, $4.9 million for 150 Police Vehicles which is required per union contract, $1.7 million for Solid Waste to fully implement the "One -Arm" Bandit program Citywide, $1.0 million for management studies, $990K for land acquisition in Model City, $4.5 million for implementation of the IT Strategic Plan, and an additional $1.8 million for Citywide normal IT replacements needs,. with the difference used to support minor capital needs in the City of Miami. In addiWonal to the General Fund contribution, there are fund balances from Blue Ribbon, Strategic Initiative and AT&T Settlement funds, in the total amount of $6.3 million, which will add to the total contribution into the City's Capital Improvements Fund. 197 19 ,278 1IV OFA IUJ&fMiami FY2003 Budget r CAST & METHODOLOGY IRCBt► tttTEt b u It Expense Forecast Methodology — Continued o Contribution to Special Revenue Funds gives funding support for the Neighborhood Enhancement Teams' budget. For Fiscal Year'03, there is a one-time contribution, approximately $640K, from the Police Department to a Special Revenue Fund to support an expired grant for one fiscal year, which previously paid for Community Service Provider positions. o Contribution to Debt Service Fund helps support debt service payments from revenues received from Parking Surcharge proceeds, as required by State statue. o Contributions to Outside Entities in which the City makes contributions to entities outside the City of Miami's general operating budget for the following; $1.1 million to Bayfront Park, $565K to Virginia Key Beach Trust, $507K to the newly created Model City Community Revitalization District Trust, $279,488 to Community Redevelopment Agency, $251,000 to Off -Street Parking, as well as other contributions to agencies that either manage or consult on operations of several City parks and/or public facilities. o Advances are the City's contribution to fund the administrative budgets of both the General and Sanitation Employees Pension Board and the Fire and Police Employees Pension Board. o Reserves are budgeted annually at $5.0 million towards a Contingency Reserve, with an additional $200K as a reserve in the budgets of various City departments. Finally, the current revenue base supports proposed expenditures plus desired reserve increase levels through FY '06. For Fiscal Year's 2003 thru 2006, revenues exceed expenditures plus desired additions to reserves by $2.1, $0.6, $0.8 and $1.5 million, respectively. For FY '07, there is a projected deficit of $8.4 million, after the inclusion of $5.0 million of desired reserve increases, in which the City will be committed to finding revenues and/or operating efficiencies to balance the budget and achieve desired increases in reserves. 198 12278 ,VY OFA C*t Mamma FY2003 Budget r _ RECAST & MPrHODOLOGY IRCItP 1111TE1 Q � 11 1 ,0 x,04~ General Fund Forecast FY 2003 — FY 2007 The forecast below utilizes the assumptions and methodology for both revenues and expenses outlined above. Revenue TAXES LICENSES AND PERMITS INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS REVENUE NON -REVENUES INTERNAL SERVICE FUNDS Revenue Total: Expense SALARIES & WAGES -FIXED FRINGE BENEFITS -FIXED OPERATING EXPENSES -FIXED OPERATING EXPENSES -VARIABLE CAPITAL OUTLAY -VARIABLE TRANSFERS TO OTHER FUNDS Expense Total: FY 2003 FY 2004 FY 2005 FY 2006 F1' 2007 Proposed Forecast Forecast Forecast Forecast Budget Budget Budget Budget Budget 165,831,576 175,415,314 184,850,035 194,067,197 202,966,054 8,405,200 8,649,175 9,069,309 9,142,138 9,217,617 31,147,597 31,610,725 32,080,885 32,558,110 33,042,505 92,584,618 93,680,013, 94,150,919 92,186,337 81,402,470 3,960,000 4,018,600 4,078,102 4,138,520 4,199,868 15, 554,000 15,648,440 15,744,610 15,842,546 15, 942,283 19, 948, 005 5,001,482 5,001,788 5,002,100 5,002,418 45,876,098 43,478,869 42,297,521 42.228.726 40.635.840 195,653,382 207,179,674 212,923,360 215,895,935 220,505,611 20,279,314 21,303,053 21,952,162 22,629,681 23,509,238 44,381,509 36,127,627 36,515,767 36,899,661 37,284,576 70,432,236 73,323,708 75,844,700 79,107,021 82,055,614 160,147 160,147 160,147 160,147 160,147 52,400,506 38,776,168 39,083,303 38,962,395 37,473,893 Revenue/Expense Total: - 632,241 793,730 1,510,834 (8,380,024 M 199 �2 78 A u • APPEND • IX c: COST ALLOCATION 1� 1,2278 Gi,�y pF Cl Miami FY2003 Budget w r F COST LOCATION IICOIP 111TE1 d II li The table below is a preliminary draft of estimated "true costs" for the basic "core services" provided by the City of Miami for Fiscal Year 2003. The "true cost" tries to estimate the all-encompassing cost of providing services. The "core services" refers to those services directly affecting the citizens of Miami. DMG Maximus supplied the Indirect Cost Rate in their report on the Fiscal Year 2000 Cost Allocation Plan (rates shown in the second table). Due to the fact that the figures below are based on estimates and that not all funds have been included, i.e. some Special Revenue Funds, Debt Service Funds and Capital Improvement Funds, the following is for Informational Purposes Only! 200 122718 FY 2003 FY 2003 Total Indirect FY 2003 FY 2003 Proposed Personnel Personnel Cost Rate* Estimated Estimated Budget Budget Budget & Amount "True Cost" "True Cost' Police 36.00% General Fund 95,240,931 87,819,844 Fund 107 17,117,430 2,668,438 Fund 108 8,064,087 422,493 90,910,775 32,727,879 123,638,654 153,150,327 Fire 23.00% General Fund 56,331,638 53,481,530 N/A - Fund 104 5,239,363 120,583 53,602,113 12,328,486 65,930,599 73,899,487 Solid Waste 76.00% General Fund 23,047,288 11,692,420 N/A - N/A - 11,692,420 8,886,239 20,578,659 31,933,527 Parks 74.00% General Fund 11,188,789 9,321,998 N/A - Fund 106 941,817 738,991 10,060,989 7,445,132 17,506,121 19,575,738 Public Works 99.00% General Fund 9,416,990 4,358,487 N/A - Fund 109 1,088,968 - 4,358,487 4,314,902 8,673,389 14,820,860 200 122718 "VY OFA C&WfMiami FY2003 Budget F r COSTRnLLLOCATION 11908; IOATEO 0., FL CITY OF MIAMI, FLORIDA CALCULATION OF: INDIRECT COST RATES FOR THE YEAR ENDING SEPTEMBER 2002 (based upon actua= expenditures for the year ended SepternbCr 30, 20 00) 201 .. 12278 FY 2Dd,2 -FY 2000 FY 2000 PROPOSED WAGE INDIRECT INDIRECT FUND DEPARTMENT BASE COST COST RATE 01,106 PARKS & RECREATION $7,679,613 55,683,624 74% )1, 107, 108 POLICE 84:706,252 34,489,164 36% 01, 104 FIRE 48:409,9713 10.548,871 23% 01,109 PUBLIC WORKS 4,523,720 4.487,725 99% 01, 353 SOLID 'NASTE 9,263,197 7.008,234 76% 101 Comm inity Redevelopment 536,791 339,013 63% 107 Convention Censer 302,f15 527,136 174% 1.03 Economic Development 20,498 12,930 63% 1105 Neighborhood Enhancement Team 3,467,001 964,837 28% 3 t7 Cornrntini9y Development 13,743,357 3.776,7gy 56% FY 2000 swage Base is comersed of Salary and Fringe SeneBls. *Information from the OMB Circular A-87 Cost Allocation Plan for the City of Miami,, provided by DMG Maximus. 201 .. 12278 APPENDIX D: FUND BALANCE RESERVE ANALYSIS G1TY OFAO*Miami FY2003 Budget Hw r FUND BALANCE AND Inclep IA;A1E1 RESERVE ANALYSIS 4 x'00.,° The schedule below reflects the anticipated change in fund balance throughout the forecast years. This schedule includes a detailed breakdown of the budgeted reserves as it pertains to the City's Financial Principles Ordinance. As the City continues it commitment to increase reserve levels, as prescribed in said ordinance, it is working towards improving City services by striving for greater efficiencies in its operations. FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 Beginning Reserve/Fund Balance 98,279,448 90,401,743 91,033,984 96,827,714 . 103,338,615 108,338,615 Designed Fund Balance 4,057,474 4,057,474 4,057,474 4,057,474 4,057,474 4,057,474 Contingency Reserve Expense Stabilization Reserve 13,626,823 7,121,595 2,679,408 4,392,525 7,059,356 8,134,810 Claims Payable- Self -Insurance Reserve 32,572,705 34,569,780 36,689,298 38,938,766 41,326,152 43,859,912 Accumulated Employee Benefits Reserve 5,636,713 6,084,474 6,567,803 7,089,527 7,652,695 8,260,599 Management Initiative 1,760,000 1,220,000 1,220,000 1,220,000 1,220,000 1,220,000 Blue Ribbon 4,280,000 4,858,220 - 3,358,220 - 3,358,220 - 3,358,220 3,358,220 3,358,220 Strategic Investments Total - Designed Fund Balance: 66,791,935 56,411,543 54,572,203 59,056,512 64,673,897 68,891,015 Undesignated Fund Balance 31,487,513 33,990,200 36,461,781 37,771,202 38,664,718 39,447,600 Change in Reserve/Fund Balance (7,877,705) 632,241 5,793,730 6,510,901 5,000,000 Designed Fund Balance Expense Stabilization Reserve (6,505,228) (4,442,187) 1,713,117 2,666,831 1,075,454 Claims Payable - Self -Insurance Reserve 1,997,075 2,119,518 2,249,468 2,387,386 2,533,760 Accumulated Employee Benefits Reserve 447,761 483,329 521,724 563,168 607,904 Management Initiative (540,000) - - - Blue Ribbon (4,280,000) - - Strategic Investments Total Change: (1,500,000) - (10,380,392) (1,839,340) 4,484,309 5,617,385 4,217,118 Undesignated Fund Balance Anticipated Operating Surplus 2,069,118 632,241 793,730 893,516 Other Operating Surplus Funds 433,569 1,839,340 515,691 782,882 Total Change: 2,502,687 2,471,581 1,309,421 893,516 782,882 Results of General Fund Operation Revenue (Revenues plus Transfers -In) 383,307,094 377,502,618 387,273,169 395,165,741 400,989,079 Expenditures (Expenses plus Transfers -Out) 381,237,976 376 870 377 366 479 439 393,654,840 400,989,079 Revenues/Expenditures: 2,069,118 632 241 793,730 1,510,901 Maior Assumptions I. Beginning balances for FY '03 - '08 are based upon projections in the City's current forecast. Additionally, there is an assumption that in FY '07, where the City is currently projecting a $8.3 million deficit, that increased revenues will be secured to offset this deficit. II. This analysis anticipates that the required $5.0 million Contingency Reserve will not be utilized during the fiscal years and that at year-end, these funds will go towards fund balances. 202 46 % APPENDIX E: OTHER AGENCIES 12278 DESCRIPTION ORGANIZATION G Miami FY2003 Budget BAY ONT PARK MXNAGEMENT TRUST The Bayfront park Management Trust was created by the Miami City Commission in 1987 and directed to operate, manage and monitor Bayfront Park for the purpose of maximum community utilization and enjoyment. The Trust facilitates and promotes activities, and improvements necessary to attract visitors, exhibitions and tourism related activities to Downtown Miami. Numerous events are held that appeal to the diverse cultures and people who reside in or visit Miami. 203 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 Bridget BA1 RONT ]PARK WANAGEMENT TRUST To make Bayfront Park and Bicentennial Parks premier special event and concert locations, serving both Miami's residents and visitors. Begin a planning process for the trust, which will determine short midterm and long-term and long-range goals for the organization, and a master planning process to examine Bayfront Park's role in the community as it relates to ongoing and future development. Recognize that good employees are a valuable resources, and to that end, support increased professional staff training program. Continue to host internationality and nationality recognized performance groups. Continue to have Bayfront and Bicentennial Parks recognized as the center of multi -cultured Miami. Hosted a wildly successful 48 -performance run of world-renowned circus troupe Cirque du Soleil in Bicentennial Park. Renegotiated gaming vessel contract, ensuring continued income stream from Trust's most important concessionaire. Hosted the Halloween House of Terror in Bicentennial Park, named among the top ten haunted houses by USA Today. 204 17)r 4 DEPARTMENT SUMMARY DETAILS _ Ci Miami FY2003 Budget BAY ONT PARK NMNAGEMENT FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $783,862 $908,193 Operating Expense $1,291,631 $1,303,99,1 Capital Outlay $72,037 $61,716 Non -Operating $0 $0 $2,147,530 $2,273,900 TRUST FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $1,036,868 $1,036,868 $997,850 $1,936,971 $1,936,971 $1,809,750 $544,000 $544,000 $755,000 $0 $0 $0 $3,517,839 $3,517,839 $3,562,600 Allocation by Department Capital Outlay 21.19% Personnel 28.01% .rating Expense ).80% Personnel: This category is $-39,018 or 3.76% less than the FY2002 Amended Budget due to reorganization. Operating Expense: This category is $-127,221 or 6.57% less than the FY2002 Amended Budget due to a decrease in projected Amphitheaters sponsorship and related costs. Capital Outlay: This category is $211,000 or 38.79% more than the FY2002 Amended Budget due to purchase of new benches for Amphitheater, to repair Administration building Firewall and AC System, and to purchase other public safety equipment. 205 12278 -tY Op Ci Miami FY2003 Budget OFF -ST ET PARKING IBCIBI BtBTE1 � _ � 11 It 4 ti DESCRIPTION ORGANIZATION The Miami Parking Authority is a semi -autonomous agency of the City supported solely by the revenue generated through its operation. The authority is governed by the five member Board of Directors, that has the power, duties and responsibilities customarily vested in the board of directors of a private corporation. The Miami City Commission retains the final authority for the approval of the Authority's annual budget and the rate structure, the confirmation of appointments to the board and the issuance of parking revenue bonds. The budget summary includes the International Place garage and the Gusman and Olympia Enterprise Fund. 206 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 CitANDfMiami FY2003 Budget OFF -ST T PARKING To actively address and meet the parking needs within the City of Miami in a fiscally sound and efficient manner. To develop parking solutions for Watson Island, the Design District and the new Federal courthouse. Introduce Pay and Display Technology. Acquired land to allow for a larger and more efficient mixed use garage across from the new Federal Courthouse. upgraded the main computer system. Completed replacement of expansion joints in Garage #3. Completed $2,127,000 of renovation at the Gusman Theater. 207 12278 DEPARTMENT SUMMARY DETAILS Amended and staffir FY2002 A expenses. Amended Allocation by Department Capital Outlay 17.04% Non -Operating Personnel 35.13% Operating 33.415*ense This category is $228,024 or 4.63% more than the FY2002 ludget due to cost increase in fringe benefits, normal pay increases j for some positions currently unfilled. Expense: This category is $-15,293 or 0.31 % less than the fended Budget is primarily the result of decrease in rental : This category is $-18,213 or 0.86% less than the FY2002 at due to lower interest rates on revenue bonds. 208 12278 Ci Miami FY2003 Budget OFF -ST ET PARKING FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $4,766,943 $4,666,993 $4,925,608 $4,925,608 $5,153,632 Operating Expense $3,955,328 $4,698,363 $4,922,550 $4,922,5.50 $4,907,257 Capital Outlay $5,080,579 $2,161,676 $2,500,000 $2;500,000 $2,500,000 Non -Operating $1,726,247 $2,059,687 $2,128,825 $2,128,825 $2,110,612 $15,529,097 $13,586,719 $14,476,983 $14,476,983 $14,691,501 Amended and staffir FY2002 A expenses. Amended Allocation by Department Capital Outlay 17.04% Non -Operating Personnel 35.13% Operating 33.415*ense This category is $228,024 or 4.63% more than the FY2002 ludget due to cost increase in fringe benefits, normal pay increases j for some positions currently unfilled. Expense: This category is $-15,293 or 0.31 % less than the fended Budget is primarily the result of decrease in rental : This category is $-18,213 or 0.86% less than the FY2002 at due to lower interest rates on revenue bonds. 208 12278 DESCRIPTION ORGANIZATION 04KMiami FY2003 Budget 1W)WNTOWN D ELOPMENT AUTHORITY The Downtown Development Authority (DDA), supported by a special property tax levied within it's area responsible for the economic development of downtown Miami. The DDA provides support through its inventory of data consisting of : (1) development project profiles; (2) demographic and statistical information; (3) property appraisal data; (4) available economic incentives; and, (5) individualized requests. DDA area has sub -districts: Brickell, Main Street/CBD (Central Business District), Park West, and Media & entertainment. Each sub -district has its own development goals concerning housing, quality life, public safety, transportation, infrastructure, education, business development, recreation, and other pertinent issues. 209 1,2 2,78 ,78 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 C' f 1Vliami FY207 Budget OOOWNTOWN D► VELOPMENT AUTHORITY Continue the construction of the Flagler street corridor improvement project. To complete the Downtown Development of Regional Impact (DRI) Increment Two. To complete Jewelry District Redevelopment Plan. Downtown Development of Regional Impact (DRI) application sufficiency approval. Final approval next year. DowntownNiami Charter school development proposal and agreement for construction and completion in 2002. Expansion -of the Media and Entertainment District with new night clubs and project proposals. 210 DEPARTMENT SUMMARY DETAILS 04&Miami FY2003 Budget %WNTOWN DETELOPMENT AUTHORITY Allocation by Department .Capital .Outlay 0.20% Operating Expense 69.09% Personnel 30.71% Personnel: This category is $117,237 or 17.97% more than the FY2002 Amended Budget due to hiring of a new Executive Director, and increase in salaries, pension, and health insurance cost. Operating Expense: This category is $254,031 or 17.19% more than the FY2002 Amended Budget due to increase in computer/software upgrading, building rent, books and publications due to increase in newsletters for citizens, and in government/community events. Capital Outlay: This category is $3,000 or 150.00% more than the FY2002 Amended Budget due to purchase new furniture. 211 12278 FY2000 FY2001 FY2002 FY2002 FY2003 CATEGORY ACTUAL ACTUAL ADOPTED AMENDED ESTIMATED Personnel $482,129 $544,144 $587,622 $652,554 $769,791 Operating Expense $895,752 $1,375,847 $1,539,987 $1,478,055 $1,732,086 Capital Outlay $4,806 $5,000 $5,000 $2,000 $5,000 Non -Operating $0 $0 $0 $0 $0 $1,382,687 $1,924,991 $2,132,609 $2,132,609 $2,506,877 Allocation by Department .Capital .Outlay 0.20% Operating Expense 69.09% Personnel 30.71% Personnel: This category is $117,237 or 17.97% more than the FY2002 Amended Budget due to hiring of a new Executive Director, and increase in salaries, pension, and health insurance cost. Operating Expense: This category is $254,031 or 17.19% more than the FY2002 Amended Budget due to increase in computer/software upgrading, building rent, books and publications due to increase in newsletters for citizens, and in government/community events. Capital Outlay: This category is $3,000 or 150.00% more than the FY2002 Amended Budget due to purchase new furniture. 211 12278 DESCRIPTION ORGANIZATION C' Miami FY2003 Bridget 41,A'' MI SPORTS X EXHIBITION AUTHORITY The Miami Sports and Exhibition Authority's mission is to facilitate and promote activities, improvements and infrastructure necessary to expand and attract conventions, exhibition and tourism -related activities, professional and international sports, as well as other events and programs, which will contribute to economic and social growth in the City of Miami. 212 12278 LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 Ci Miami FY2003 Budget MIPAMI SPORTS 0EXHIBITION AUTHORITY To become South Florida's major force in promotion of sports, entertainment, and facility development. To actively seek sports and entertainment events for the Miami Arena and other City of Miami Facilities. To significantly increase the number of conventions and exhibitions that utilize the City venues. Sponsored Miami Music Fest, and Haitian Music Award's first event at the Arena with prospect of turning one of them into an annual tradition. Actively supported the Cycling Classic Event which will grow to a bigger event year by year. Upheld the second Magical Holiday event which offered local children a free holiday event at the Arena. 213 DEPARTMENT SUMMARY DETAILS C' Miami FY2003 Budget RIAMI SPORTS EXHIBITION FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $166,683 $292,442 Operating Expense $452,215 $609,420 Capital Outlay $14,560 $20,000 Non -Operating $0 $0 $633,458 $921,862 AUTHORITY FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $320,200 $320,200 $375,500 $659,800 $659,800 $644,500 $20,000 $20,000 $30,000 $0 $0 $0 $1,000,000 $1,000,000 $1,050,000 Allocation by Department Capital Outlay 2.86% Operating Expense 61.38% Personnel 35.76% Personnel: This category is $55,300 or 17.27% more than the FY2002 Amended Budget due to addition of a new Event Coordinator position. Operating Expense: This category is $-15,300 or 232% less than the FY2002 Amended Budget due to a cut in marketing expenses. Capital Outlg.) This category is $10,000 or 50.00% more than the FY2002 Amended Budget due to purchase furniture for the Board room. 214 122 78 DESCRIPTION ORGANIZATION Ci (Miami FY2003 Budget CO UNITY RED ELOPMENT AGENCY Pursuant to Florida Statute 163 Part III, the CRA is charged by its redevelopment plans to eliminate and prevent the development or spreading of slums and urban blight, provide for the redevelopment of slum and blighted areas, and provide housing affordable to residents of low and moderate income. The redevelopment shall be by private enterprise and public resources as provided for in the CRA Redevelopment Trust Fund. 215 12'27S LONG-TERM GOAL OBJECTIVES FOR FY2003 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 C' Miami FY2003 Budget C MUNITY RE VELOPM]ENT AGENCY To substantially improve the quality of life for the residents in Southeast Overtown, Parkwest, and Omni communities through economic development, housing, and recreational activities. Overall increase in property assessments and values within the Redevelopment area. Revitalization of areas within the CRA, existing boundaries, and proposed boundary expansion. Revitalize existing businesses throughout the sub -areas by initiating development improvements and thereby creating an environment conducive to new private investment and job creation. Tax Increment: Increases in both TIF Districts. Construction: Fencing -Frederick Elementary; Margaret Pace Park. Planning: Boundary Expansion; Beginning the SEOPW Update; Completed two years audit reports. Economic, Development: WHE-Sax on the Beach grant/loan WASA Impact Fees; Survival Music -Club Exile grant/loan ADA Compliance; Construction Management Institute completed and began functioning; Memorial Day Security. Sale /Land'Acquisition: CLUC90-Purchased 6 parcels from the County List of Lands; Sold leasehold interest Park Place; Purchased Divine Mission. Sponsorship and Community Events: Real Men Cook; Rickia Isaac; La Bendicion-Art Basel; Haitian Art Exhibit; Haitian Music Award; Music Fest; Victory for Youth; Created a partnership with The Whitney; Goombay Festival. 216 12278 12 DEPARTMENT SUMMARY Ci Miami FY2003 Budget CO UNITY R --ED ELOPMENT $5,713,018 $5,731,030 $19,702,949 AGENCY FY2002 FY2000 FY2001 FY2002 CATEGORY ACTUAL ACTUAL ADOPTED Personnel $574,296 $865,210 $695,169 Operating Expense $426,575 $1,932,443 $2,474,275 Capital Outlay $399,004 $761,604 $3,829,856 Non -Operating $4,313,143 $2,171,773 $12,703,649 $5,713,018 $5,731,030 $19,702,949 AGENCY FY2002 FY2003 AMENDED ESTIMATED $695,169 $815,113 $2,474,275 $2,700,376 $3,829,856 $359,729 $2,041,943 $3,803,948 $9,041,243 $7,679,166 Allocation by Department Capital OuU$$8% pi 10.61% Non -Operating 49.54% 217 )perating 3b.]B nse 1227.8 DESCRIPTION ORGANIZATION C' f Miami FY2003 Budget MODEL CIT COMMUNITY REVITALIZATION DISTRICT TRUST The Model City Community Revitalization District Trust was created through Ordinance No. 12082, adopted July 10, 2001 to help ensure that the City's short-term, intermediate and long-term revitalization goals would be implemented expeditiously and effectively. The Trust is responsible for providing oversight and facilitating the revitalization efforts being undertaken in the Model City Community Revitalization District. 218 LONG-TERM GOAL OBJECTIVES FOR FY2003 Ci Miami FY2003 Budget MODEL CITY OMMUNITY REVITALIZATION DISTRICT TRUST Provide oversight and facilitate the City of Miami's revitalization and redevelopment activities of creating homeownership, economic revitalization, infrastructure improvements and quality of life enhancements in the Model City District. Work with the City Attorney and the Trust's Special Counsel to establish the governance structure. Implement the full governance and organizational structure, including adoption of By-laws and standard operating procedures, by the end of the third quarter. Continue the implementation of the Model City Homeownership Zone Project: a) Complete Phase I activities outlined in the annual plan, including acquisition, demolition and relocation by the end of the year. Phase I is the eleven block area between NW 12th and NW 17th Avenues from NW 62nd Street to NW 60th Street. b) Complete the engineering and environmental analysis for construction activities for Phase I by the end of the third quarter. c) Develop Interagency Agreement with the Yaeger Foundation for development of the African-American Medical Museum by the end of the second quarter. d) Determine the development process for: Construction of a full service senior citizens complex; a tax -credit rental project; infrastructure improvements and housing construction for Phase I by the end of the fourth quarter. Implement the Business Development Task Force, which will: a) Continue on-going negotiations of private/public development activities along the NW 17th Avenue, NW 62nd Street and NW 54th Street commercial corridors. b) Complete an Interagency Agreement with the Task Force on Urban Economic Revitalization to develop a commercial loan program by the end of the year. c) Complete an Interagency Agreement with the South Florida Regional Planning Council to assist in the development of a Bronsfield remediation grant/loan program by the end of the third quarter. Complete the selection process for Master Plan development designation for the entire Revitalization District by the end of the year. 219 SIGNIFICANT ACCOMPLISH- MENTS IN FY2002 C- f miamt FY2003 Budget MODEL CIT COMMUNITY REVITALIZATION DISTRICT TRUST The first Board of Directors meeting was held April 26, 2002. The City Commission directed that an orientation be held to delineate the goals and objectives of the Trust, along -with the responsibilities and obligations of the Board of Directors. That Orientation was held June 14-15, 2002. The Board of Directors was formally sworn in on June 14, 2002. A special Urban Land Institute Advisory Services Panel Project Review was convened June 2-7, 2002. The first annual Project Plan and Budget was submitted to the`City< Commission on September 11, 2002. Over 400 members of the community have attended the Orientation and the last four Board of Director's meetings held in Model City at Hadley Park on July 16, July 29, August 26 and September 9, 2002. The Executive offices of the Trust will be located in Hadley Park as of October 1, 2002. 220 .A 2`�°'. DEPARTMENT SUMMARY Ci (Miami FY2003 Budget t* MODEL CITY OMMUNITY REVITALIZATION DISTRICT TRUST FY2002 FY2000 FY2001 CATEGORY ACTUAL ACTUAL Personnel $0 $0 Operating Expense $0 $0 Capital Outlay $0 $0 Non -Operating $0 $0 $0 $0 $0 TRUST FY2002 FY2002 FY2003 ADOPTED AMENDED ESTIMATED $0 $0 $395,245 $0 $0 $1,792,000 $0 $0 $3,045,000 $0 $0 $7,484,123 $0 $0 $12,716,368 Allocation by Department Capital Oa&P5% Persc 3. Operating Expense 14.09% 221 Non -Operating 58.85% 12278 � • 18 SECOND PUBLIC HEARING TO DISCUSS THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET FOR FISCAL YEAR 2002-2003 THE PROPOSED GENERAL OPERATING MILLAGE RATE OF 8.8950 FOR THE CITY OF MIAMI FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003 IS 8.50% HIGHER THAN ROLED-BACK RATE OF 8.1983. SPECIFIC PURPOSE FOR WHICH AD VALOREM TAX REVENUES ARE BEING INCREASED. RESPONSE: TO ELIMINATE THE ANNUAL STRUCTURAL DEFICIT MATCHING RECURRING ANNUAL EXPENSES WITH RECURRING ANNUAL REVENUES. PURPOSE: TO FUND ANNUAL MUNICIPAL SERVICES INCLUDING BUT NOT LIMITED TO POLICE, FIRE, AND SOLID WASTE. COST % $12,064,704 100% CITY COMMISSION LISTENS AND RESPONDS TO CITIZENS' COMMENTS REGARDING THE PROPOSED MILLAGE RATE. ACTIONS BY THE CITY COMMISSION: 1. AMEND THE ADOPTED TENTATIVE BUDGET, IF NECESSARY 2. RECOMPUTE THE FINAL MILLAGE RATE, IF NECESSARY 3. ADOPT THE FINAL MILLAGE RATE 4. ADOPT THE FINAL BUDGET OR THE AMENDED FINAL BUDGET AS NECESSARY 12278 DyV aecond Reading Ordinance TO The Honorable Mayor and Members of the City Commission FROM ACity enez r RECOMMENDATION: DATE: SUBJECT: REFERENCES: ENCLOSURES: FILE AUG '_ 8 ��Jfi Millage Ordinance for Fiscal Year 2002-2003 It is respectfully recommended that the City Commission adopt the attached Ordinance establishing tentative millage rates for the fiscal year ending September 30, 2003 ("FY03"). General Operating Budget 8.8950 Debt Service 1.2180 Total Millage 10.1130 BACKGROUND: The proposed FY03 millage rates for the City of Miami (General Operating and Debt Service) are outlined below: General Operatinq The proposed FY03 millage rate for the City of Miami is 8.8950, which is .1000 lower than the current fiscal year rate. This proposed rate is higher than the rolled back rate by 8.50%. Total of all non -voted Ad Valorem Taxes, proposed to be levied, are more than the current year Aggregate Rolled Back Taxes by $11,336,664. Debt Service The proposed FY02 debt service millage rate for the City of Miami is 1.2180, which is the same as the rate of the current fiscal year. CAG:MP:md - 12278 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of NO. 10912 (REVISED) CITY OF MIAMI PROPOSED ORDINANCES in the XXXX Court, was published in said newspaper in the issues of 09/17/2002 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, re e, commission or refund for the purpose of securing t ' advert n r publication in the said newspaper Sworn to and subscribed before me this 17 day of SEPTEMBER , A.D. 2002 (SEAL) ®ter 4;OTARY SEAL O.V. FERBEYRE e s Y pU , e`SERYL }1 AARSNtER p Ily kndi+�t to m Zt1��. 0 � �c CC)MMISSICN NUMBER CC931156 �ti ;�,�.= 9j 4 MY CQMmrsION EXPIRES FOF FSO APR. 24 6N04 v' LJ CITY OF (MIAMI, FLORIDA NOTICE.OF PROPOSED..ORDINANCES Notice is herebygivehAhat•the City Commission of the City of Miami, 'Iorida; will consider the following ordinances on second and final reading m September 26,.2002,1commencing at 9:00 a.m.,.at The Lyric Theatre, it NW. 2nd'Avenue;'Miarni, Florida:" QFI+rIINnn�rc nirl, AN ORDINANCE OF THEVIAMI CITY COMMISSION DEFIN,- ; INGANDDESIGNATINGTHETERRITORIALLIMITSFORTHE ., CITY OF MIAMI FOR THE PURPOSE OF TAXATION; FIXING *,THE MIL'EAGE.'AND LEVYING TAXES IN THE CITY OF MIAMI, FLORIDA,`FOR'THE FISCAL"'Y,,EAR-BEGIN NING-OCTOBER 1, 2002- AND ENDING SEPTEMBER 30; 2003; CONTAINING A SEVERABILITY CLAUSE AND PROVIDING FOR AN IMMEDI- ATE EFFECTIVE DATE. r• ,'•t~,!,, ­o.; 1 • • . , .'_.'- :•', ri; ORDINANCE NO'.. - r AN10RDINANCE ORT•HE MIAMI CITY. COMMISSION MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND -BUD- GETARY REQUIREMENTS FOR FISCAL YEAR ENDING SEP- : TEMBER�30, 2003;'CONTAINING'N-REPEAL""ER PROVISION' ANDA SEVERABILITY CLAUSE; AND PROVIDING FOR AN - IMMEDIATE EFFECTIVE.DATE: 'I*-- ";. -.1' . wIt ORDINANCE NO, •` AN -ORDINANCE OF THE MIAMI CITY COMMISSION MAKING - - .APPROPRIATIONS FOR NEW CAPITAL %IMPROVEMENT PROJECTS,SCHEDULED TO BEGIN IN FISCAL YEAR 2002-- . 2003 AND CONTINUING PREVIOUSLY 'APPROVED PRO- JECTS; CONTAINING A REPEALER PROVISION AND A SEV- ERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. ORDINANCE NO. SAN ORDINANCE OF THE MIAMI CITY COMMISSION RELAT- ED TO TAXATION, DEFINING AND DESIGNATING THE TER.. RITORIAL .LIMITS 'OF THE DOWNTOWN DEVELOPMENT DISTRICT OF THE CITY OF MIAMI, FLORIDA; FIXING THE. MILLAGE AND LEVYING TAXES IN SAID DOWNTOWN DE ,. VELOP.MENT DISTRICT FOR THE FISCAL YEAR BEGINNING' OCTOBER 1, 2002 AND ENDING SEPTEMBER 30,-2003, AT FIVE -TENTHS (.5) MILLS ON THE DOLLAR OF NONEXEMPT ASSESSED VALUE OF ALL REAL AND PERSONAL PROPER- TY IN SAID DISTRICT; . PROVIDING THAT SAID MILLAGE; :1. - RATE -AND THE LEVYING•OF.TAXES WITHIN THE TERRITO- H•i RIAL LIMITS OF THE CITY OF MIAMI AS REFLECTED IN THE y CITY'S MILLAGE LEVY ORDINANCE FOR THE AFORESAID - FISCAL YEAR WHICH IS REQUIRED BY CITY: CHARTER SECTION 27; PROVIDING THAT THE FIXING OF THE MIL LACE AND THE -LEVYING OF TAXES _HEREIN SHALL BE IN :. ADDITION TO SPECIAL ASSESSMENTS; PROVIDING THAT THE ORDINANCE SHALL NOT BE DEEMED AS REPEALING' OR AMENDING ANY OTHER ORDINANCE FIXING MILLAGE OR LEVYING TAXES, BUT SHALL -BE DEEMED SUPPLEMEN- TAL AND IN ADDITION THERETO; CONTAINING A REPEAL - .ER PROVISION, SEVERABILITY CLAUSE; AND PROVIDING FOR•AN IMMEDIATE EFFECTIVE.DATE. ORDINANCE NO. -AN ORDINANCE OF THE MIAMI.CITY COMMISSION MAKING APPROPRIATIONS FROM THE WWNTOWN 4DEVELOP,-' MENT DISTRICT AD VALOREM -TAX LEVY AND.OTHER _MISS,; i CELLANEOUS INCOME, FOR THE DOWNTOWN DEVELO0'-'." . MENT AUTHORITY OF THE CITY -OF MIAMI, FLORIDA, FORt THE FISCALYEAR BEGINNING. OCTOBER 1, 2002 AND END''-,"_ ING.,SEPTEMBER 30,.2003: AUTHORIZING'THE DOWN TOWN DEVELOPMENT AUTHORITY TO INVITE AND ADVER= 'TISE REQUIRED BIDS; PROVIDING FOR BUDGETARY FLEX- :IBILIT:Y; "PROVIDING THAT THIS ORDINANCE BE DEEMED, •..'• 'SUPPLEMENTAL AND .IN ADDITION TO THE ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL.YEAR BEGIN- NING -0 - CTOBER EGINNING-OCTOBER 1; 2002 AND ENDING SEPTEMBER,302003 . FOR THE,OPERATIONS FOR THE CITY OF MIAMI; CONTAIN- . ING A REPEALER PROVISION, SEVERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE, Said proposed ordinances may be inspected by the public at the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida,, Monday through Friday, excluding 'holidays, between the hours of 8 a.m. and 5 p.m. All interested -persons may appear at the meeting and' may be heard with respect to the proposed ordinances. Should any person desire'to ap- peal any decision of the City Commission with respect to any matter to be considered at this meeting, that person shall ensure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based. PRISCILLA A. THOMPSON CITY CLERK ib 96 ' q�FCQ.FL��lO . (#10912) MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday, and Legal Holidays) newspaper, Iublished at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of P.O. #10912 CITY OF MIAMI NOTICE OF PROPOSED ORDINANCES in the XXXX Court, was published in said newspaper in the issues of 09/16/2002 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this ad rtiseme blication in the said newspaper. S o—F and subscribed bef is day f E E tR , A. . 2002 (SEAL) O.V. FERBEYR personally known Wg.i.t�e 1.l•?ESA CC t vilST0N f,, CC 885640 _ t F : f4lamh 42004 I Ek'P.R S Dordsd Thru rio:ary Public und&Nriters 'Notice is hereby given that the City_ Commission of the City of Miami; Florida,i Will consider the following;oedinances on second and final reading on September 26, 2002, commencing at 9:00 a. M., at Booker T. Washing tbn Senior High School Auditorium, 1200 N.W. 6TH Avenue, Miami, Florij O NO. AN ORDINANCE OF THE MIAMI CIT—TCOMMISSION DEFIN- ING AND DESIGNATING THE TERRITORIAL LIMITS FOR THE CITY OF MIAMI FOR THE PURPOSE OF TAXATION; FIXING THE MILLAGEAND LEVYING TAXES IN THE CITY OF. MIAMI, ,. FLORIDA, FOR THEFISCALYEAR BEGINNING OCTOBER 1, 2002 AND .ENDING SEPTEMBER 30, 2003; CONTAINING A . SEVERABILITY CLAUSE AND PROVIDING FOR AN,IMMEDI- -ATE EFFECTIVE DATE. - ORDINANCE NO. s AN ORDINANCE OF THE.MIAMI CITY COMMISSIONLMAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUD- GETARY REQUIREMENTS FOR FISCAL YEAR ENDING•SEP- TEMBER 30; 2003; CONTAINING A REPEALER PROVISION. AND A SEVERABILITY CLAUSE; AND PROVIDING., 'FOR AN IMMEDIATE EFFECTIVE DATE.. ORDINANCE NO.. AN ORDINANCE OF THE MIAMI CITY COMMISSION MAKING -=APPROP-RIATIONS - FOR NEW CAPITAL IMPROVEMENT PROJECTS SCHEDULED TO BEGIN, IN FISCAL YEAR 2002-- 2003 AND CONTINUING PREVIOUSLY 'APPROVED PRO- JECTS; CONTAINING A REPEALER PROVISION AND A SEV- ERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE... ORDINANCE NO. AN ORDINANCE OF THE MIAMI.CITY COMMISSION RELAT- ED TO TAXATION, DEFINING AND DESIGNATING THE TER- RITORIAL LIMITS- QF1 THE DOWNTOWN DEVELOPMENT DISTRICT OF THE CITY.OF MIAMI,' FLORIDA; FIXING THE MILEAGE AND LEVYING TAXES IN SAID DOWNTOWN DE- VELOPMENT DISTRICT FOR THE FISCAL YEAR BEGINNING '- OCTOBER -1,.2002 AND ENDING SEPTEMBER 30, 2003, -AT FIVE -TENTHS (.5) MILLS ON THE DOLLAR -OF NONEXEMPT ASSESSED -VALUE OF ALL REAL AND PERSONAL PROPER- TY IN SAID DISTRICT; PROVIDING THAT SAID MILLAGE RATE AND THE. LEVYING OF TAXES WITHIN THE TERRITO-. -RIAL.LIMITS'OF THE CITY OF MIAMI AS REFLECTED IN'THE_ CITY'S MILLAGECLEVY ORDINANCE FOR THE AFORESAID. -Tl FISCAL YEAR WHICH IS REQUIRED BY CITY CHARTER. SECTION 27; PROVIDING THAT THE FIXING.OF THE MIL- LAGE AND THE LEVYING OF TAXES HEREIN SHALL BE IN. ADDITION TO SPECIAL ASSESSMENTS; PROVIDING THAT THE ORDINANCE SHALL NOT BE DEEMED AS REPEALING OR AMENDING ANY OTHER,ORDINANCEtFIXING MILLAAGE- OR LEVYING TAXES, BUT SHALL BE DEEMEfteiiPPLEMEN TAL AND IN ADDITION THERETO :CONTAINING'jA REPEAL ER PROVISION, SEVERABILITY CLAUSE;,AN_D,-PROVIDING, FOR AN,IMMEDIATE EFFECTIVE DATE. ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION MAKING APPROPRIATIONS FROM THE DOWNTOWN DEVELOP-- MENT DISTRICT AO�VALOREM TAX LEVY AND OTHER 7VI CELLANEOUS INCOME FOR THE DOWNTOWN DEVELOP- MENT AUTHORITY OF THE CITY OF MIAMI, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND END- . nrING XSEPTpEMBER_j .2003: AUTHORIZING THE DOWN- TOWN DEVELOPMENT. AUTHORITY TO INVITE AND ADVER- TISE REQUIRED BIDS; PROVIDING FOR BUDGETARY FLEX- IBILITY; PROVIDING THAT THIS ORDINANCE BE DEEMED SUPPLEMENTAL AND- IN ADDITION TO THE ORDINANCE . MAKING APPROPRIATIONS FOR THE FISCAL YEAR BEGIN- NING OCT0BER_1,.2002 AND ENDING SEPTEMBER 30, 2003 FOR THE OPERATIONS FOR THE CITY OF MIAMI; CONTAIN - LNG: A, ,REPEALER PROVISION, SEVERABILITY, CLAUSE; AND PROVIDINgf,0R,AN IMMEDIATE EFFECTIVE DATE. i Said. proposed ordinances may be inspected by the public at the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida, Monday through Friday, excluding holidays, between the hours of 8 a.m. and 5 p. M. All interested persons may appear at the meeting and may be heard with respect to the proposed ordinances. Should any person desire to ap- peal any decision of the City Commission with.respect to any matter to be considered at this meeting, that, person shall ensure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based. G,qY OFA PRISCILLAA.•THOMPSON CITY CLERK Q ox•TEo {7 xcox9 9fi r. (#10912): • MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida. STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared Octelma V. Ferbeyre, who on oath says that she is the Supervisor, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami - Dade County, Florida; that the attached copy of advertise- ment, being a Legal Advertisement of Notice in the matter of CITY OF MIAMI ORDINANCE DEFINING AND DESIGNATING THE TERRITORIAL LIMITS, ETC. in the ............ XXXXX ..................... Court, was published in said newspaper in the issues of Sep 14, 2001 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami - Dade County, Florida, and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further say at she,, i paid nor promised any person, fir"r corpn any dis ount, rebate, com- mission or ref or 1 d fose of se ring this advertise- ment for pub ratio id newsr) r. INEW12 I WIN i0impa f 201 01 4 F0171 7Zsc"b d before me this ray of (.. ............ .. ... A.D........ (SEAL) MA9IA 1. MESA Octelma V. Ferbeyre perso !f k ' '�ot�N�QMMISSION # CC 885640 � EXPIRES: March 41 2004 Bonded Thru Notary Public Jnderwdters TY OF M'q FLORIDA OF PROPUtI) ORDINANCES notice is hereby given that the City Commission of the City of rida, will consider the following ordinances on second and final i September 25, 2001 commencing at 9:00 a.m., in the City Comi ambers, 3500 Pan American Drive, Miami, Florida: AN ORDINANCE OF THE MIAMI CITY COMMISSION DEFIN- ING AND DESIGNATING THE TERRITORIAL LIMITS FOR THE CITY OF'MIAMI FOR THE'PURPOSE OF TAXATION; FIXING THE MILLAGE AND. LEVYING TAXES IN THE CITY OF MIAMI, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER ,30, 2002; CONTAINING A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFEC- TIVE DATE. ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUD- GETARY REQUIREMENTS FOR FISCAL YEAR ENDING SEP- TEMBER 30,2002; REVISING ONGOING CAPITAL IMPROVE- I" MENT PROJECTS AND MAKING APPROPRIATIONS FOR NEW PROJECTS SCHEDULED TO BEGIN IN FISCAL YEAR 2001-2002; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. ORDINANCE NO. AN -ORDINANCE OF THE MIAMI CITY COMMISSION RELAT- ED TO TAXATION, DEFINING AND DESIGNATING THE TER- RITORIAL LIMITS OF. THE DOWNTOWN DEVELOPMENT DISTRICT OF THE CITY OF MIAMI; FLORIDA; FIXING THE MILLAGE AND LEVYING TAXES IN SAID DOWNTOWN DE- VELOPMENT DISTRICT FOR THE FISCAL YEAR BEGINNING OCTOBER 1', 2001 AND ENDING SEPTEMBER 30, 2002, AT FIVE -TENTHS (5) MILLS ON THE DOLLAR OF NONEXEMPT ASSESSED VALUE OF ALL REAL AND PERSONAL PROPER- TY IN SAID DISTRICT; PROVIDING THAT SAID MILLAGE AND THE LEVYING OF TAXES WITHIN THE TERRITORIAL LIMITS OF THE CITY OF MIAMI AS REFLECTED IN THE CITY'S MIL- LAGE LEVY ORDINANCE FOR THE AFORESAID FISCAL YEAR WHICH IS REQUIRED BY CITY CHARTER SECTION 27; PROVIDING THAT THE FIXING OF THE MILLAGE AND THE LEVYING OF TAXES HEREIN SHALL BE IN ADDITION TO SPECIAL ASSESSMENTS; PROVIDING THAT THIS ORDI- NANCE SHALL NOT BE DEEMED AS REPEALING OR AMENDING ANY OTHER ORDINANCE FIXING MILLAGE OR LEVYING TAXES, BUT SHALL BE DEEMED SUPPLEMENTAL AND IN ADDITION THERETO; CONTAINING A REPEALER I PROVISION, SEVERABILITY CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION MAKING APPROPRIATIONS FROM THE DOWNTOWN DEVELOP- MENT DISTRICT AD VALOREM TAX LEVY AND OTHER MIS- CELLANEOUS INCOME FOR THE DOWNTOWN DEVELOP- MENT AUTHORITY OF THE CITY OF MAIMI, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND END- ING SEPTEMBER 30, 2002; AUTHORIZING THE DOWN- TOWN DEVELOPMENT AUTHORITY TO INVITE AND ADVER- TISE REQUIRED BIDS; PROVIDING FOR BUDGETARY FLEX- IBILITY; PROVIDING THAT THIS ORDINANCE BE DEEMED 1 SUPPLEMENTAL AND IN ADDITION TO THE ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR BEGIN- NING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002 FOR THE OPERATIONS FOR THE CITY OF MIAMI; CONTAIN- ING A REPEALER PROVISION, SEVERABILITY CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE. Said proposed ordinances may be inspected by the public at the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida, Monday through Friday, excluding holidays, between the hours of 8 a.m. and 5 p.m. , All interested persons may appear at the meeting and may be heard with respect to the proposed ordinances. Should any person desire to ap- 1 peal any decision of the City Commission with respect to any matter to be i considered at this meeting, that person shall ensure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based. a WALTER J. FOEMAN CITY CLERK e � (4 10356) 14 - 01-4-1 PP/197216M