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Home My WebLink AboutO-12251J-02-527 6/13/02 12251 ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2/ARTICLE XI OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ENTITLED "ADMINISTRATION/COUNCILS, COMMITTEES, COMMISSIONS, TO FORMALLY ESTABLISH THE CITY OF MIAMI SISTER CITIES PROGRAM AND ESTABLISH THE SISTER CITIES COORDINATING COUNCIL (COUNCIL) AND PROVIDE FOR THE "SUNSET" OF SAID COUNCIL; TO SET FORTH SAID. COUNCIL'S PURPOSE, POWERS, AND DUTIES; TO PROVIDE FOR MEMBERSHIP, QUALIFICATIONS, TERMS OF OFFICE, VACANCIES, OFFICERS, PARLIAMENTARY PROCEDURES AND RULES OF PROCEDURE, MEETINGS, QUORUM, VOTING, ATTENDANCE REQUIREMENTS, ASSIGNMENT OF STAFF, COUNSEL, NOTICES AND FILING OF RECORDS AND ANNUAL REPORTS; MORE PARTICULARLY BY ADDING NEW DIVISION 16, CONSISTING OF SECTIONS 2-1215 THROUGH 2-1222, AND AMENDING SECTION 2-892 OF SAID CODE; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE. WHEREAS, The City of Miami has participated in the International and United States Sister Cities Programs through its own Sister Cities Program; and WHEREAS, Miami has established sister city• relationships with more thanthirtycities since 1971; and WHEREAS, Miami wishes to establish a structure and advisory body for the administration of a Sister Cities Program; 12251 NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Chapter 2/Article XI/Section 2-892, entitled "ADMINISTRATION/COUNCILS, COMMITTEES, COMMISSIONS/"Sunset" review of Councils.," is amended in the following particulars: J/ "Chapter 2 ADMINISTRATION ARTICLE XI. COUNCILS, COMMITTEES, COMMISSIONS DIVISION 1. GENERALLY Sec. 2-892. "Sunset" review of Boards. Commencing with the year 1995, each City Council shall be reviewed in the following manner: (4) The following Councils shall initially be reviewed in the following years and shall be reviewed every four years thereafter: h. 2002 1. SISTER . CITES COORDINATING COUNCIL (This Council shall sunset on December 31, 2011.) 1/ Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 8 - 12251 2251 • • hi. 2007: 1. Model City Homeownership Trust. Section 3. Chapter 2/Article XI, entitled "ADMINISTRATION/ COUNCILS, COMMITTEES, COMMISSIONS, is amended by adding new Division 16, consisting of Sections 2-1210 through 2-1216, to.the Code of the City of Miami, Florida, as amended, in the following particulars:/ "Chapter 2 ADMINISTRATION ARTICLE XI. COUNCILS, COMMITTEES, COMMISSIONS DIVISION 16. SISTER CITES COORDINATING COUNCIL Sec. 2-1215. Established; sunset date. (a) A limited. agency and instrumentality of the City of Miami to be known as the "Sister Cites Coordinating Council" is hereby established which shall hereinafter be referred to as the "Council". (b) Sunset date. This Council shall sunset on December 31, 2011. Sec. 2-1216 Continuation of the City of Miami Sister Cities Program. The City of Miami recognizes its ongoing participation in the International and United States Ibid. Page 3 of 8 12251 Sister Cities Programs and seeks to continue the Cit of Miami Sister Cities Program through the Council. Sec. 2-1217. Purpose, powers and duties. The purpose, powers and duties of the Council are: (1) to serve in an advisory capacity for the City of Miami Sister Cities Program to plan, implement, and oversee the city's international, professional, technical, educational and cultural exchanges, promotion and policies to create and stimulate friendlv and meaningful relationships. (2) to form a committee for each sister city that will have a President with significant cultural and business ties to the sister city, said President to be appointed by the Council; (a) The sister cities committee president shall recruit members from the community at large with membership criteria emphasizing significant cultural and business ties to the sister city countries having a sister city relationships with the City of Miami. b) Local Consul General of the country -of the individual sister cities will be afforded the opportunity to appoint an individual to the sister cities committee; thereby, assigning an ex officio member from the consul general's staff to be a liaison between the consulate and the committee. (3) to maintain an affiliation policy and direction of sister city committees established for each sister city of the City of Miami. (4) to actively solicit contributions and financial support from private business interests and any other governmental authorities to the degree necessary to achieve its purpose. Sec. 2-1218. Membership; qualifications; terms of office; vacancies; officers; parliamentary procedures and rules of procedure; meetings;_ quorum; voting; attendance requirements. Page 4 of 8 12251 (a) Membership. The Council shall consist of six voting members who shall serve without compensation, but shall be reimbursed for necessary expenses incurred in official duties, as may be determined and approved by the City Manager, and shall be composed as follows: (1) One (1) member, appointed by the Mayor who shall be the Chairperson; and (2) One (1) City Commissioner, appointed by the City Commission; (3) Four (4) members appointed by the City Commission, with each City Commissioner nominating one (1) individual, except for the City Commissioner appointed to the Council by the City Commission as required in subparagraph (2) herein; and (b) Qualifications. The provisions set forth in Section 2-884 shall apply to the members of the ('n7inri 1 _ (c) Terms of office. The terms of office of the members of the Council shall be for one year, or until the Mayor or the appointing. Commissioner leaves office, whichever occurs first. All members shall continue to serve until their successors have been appointed and qualified. The provisions of Section 2-885(b) shall not apply to the members of the Council, as it relates to the number of years a member may serve on the Council. (d) Vacancies. If a vacancy occurs on the Council, such vacancy shall be filled as applicable by either the Mayor or by the Commissioner who appointed the member whose position has become vacant. Such appointment shall be effective for the remainder of the unexpired term or until the Mayor or the appointing Commissioner leaves office. (e) Officers. The Mayor shall designate the Chairperson of the Council. The Council shall select and designate from its members a Vice -chairperson, Secretary, and such other officers as may be deemed necessary, who shall serve at the pleasure of the Council. No Chairperson shall serve more than two Page 5 of 8 x:2251 years in office. The vice -chairperson shall serve as Chairperson in the absence of the Chairperson. (f) Parliamentary authority and rules of procedure. The parliamentary authority of the Council shall be Robert's Rules of Order (Current Edition), unless the Council adopts its own order of business and rules of procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the City Clerk. Copies of minutes of all Council meetings shall be furnished to the Mayor, Commissioners and the City Manager. (g) Meetings; quorum; and voting. All meetings of the Council shall be open to the public. The provisions set forth in Section 2-887 of this Article shall apply to all members of the Council as they relate to quorum and voting. (h) Attendance requirements. The provisions set forth in Section 2-886 of this Article shall apply to all members of the Council. Sec. 2-1219. Assignment of staff. (a) It shall be the duty of the City Clerk to provide the services of an individual to keep minutes of meetings, maintain committee correspondence, post meeting notices, file reports and perform all other necessary support functions. (b) The Executive Director of the Sister Cities Program shall act as the liaison for all activities of the Council. It shall be the duty of the City Manager to assign individuals as may be necessary to assist the Council with ongoing and pending projects and to provide administrative support. Sec. 2-1220. Counsel. The City Attorney's Office shall provide legal assistance to the Council but shall not be required to attend meetings of the Council or committees. Sec. 2-1221. Notices and filing of records. Page 6 of 8 i� • 7� The provisions set forth in Section 2-888 shall apply to the Council. Notice of meetings shall be posted by the City Clerk at City Hall and other appropriate locations after being apprised by the Council of an upcoming meeting(s).. Advertised public notice of meetings are not required. It shall be the duty of the City Clerk to comply with applicable laws related to filing of records and Section 2-889. Sec. 2-1222. Annual Report. The provisions set forth in Section 2-890 of this Article shall apply related to the submittal of annual reports. Section 4. All ordinances or parts of ordinances or resolutions insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 5. If any section, part of section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 6. This Ordinance shall become effective thirty (30) days after final reading and adoption thereof.31 PASSED ON FIRST READING BY TITLE ONLY this of May , 2001. 23rd day 3/ This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto ,by the City Commission or upon the effective date stated herein, whichever is later. Page 7 of 8 12251 PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY this 9th 1 -lay of July , 2002. ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROV06A TO FORM AND CORRECTNESS:/ CITY/ATTORNEY 275:tr:MJC:BSS -mAyb.,-,,; 400 Page 8 of 8 12251 S%+ Reading Ordinance Alonso, Elvi G. I 1.9 From: Chiaro, Maria Sent: Tuesday, July 02, 2002 3:39 PM To: Alonso, Elvi G. Cc: Georges -Pierre, Anthony; Fernandez, Javier; Illas, Francois; Solomon, Beverly; Vilarello, Alejandro Subject: Sister Cities Coordinating Council Importance: High Sensitivity: Confidential The second reading of this ordinance should be scheduled for the City Commission Meeting of July 9, 2002 in the portion of the agenda for ordinances that have been approved by majority vote of the City Commission on first reading. Even though this ordinance was proposed by Mayor Diaz at first reading, it becomes part of the regular agenda items when presented back to the City Commission for second reading. 1225-1