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HomeMy WebLinkAboutO-12219J-02-137 ;2/22/02 6 ORDINANCE NO. 12 2 AN ORDINANCE OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED "FEMA/ASSISTANCE TO FIREFIGHTERS GRANT AWARD (FY 2001) FUND" FOR WELLNESS AND FITNESS PROGRAM, AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME IN A TOTAL AMOUNT OF $239,843, CONSISTING OF A GRANT IN THE AMOUNT OF, $167,890 FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM, FOR THE IMPLEMENTATION OF WELLNESS AND FITNESS PROGRAM, AND MATCHING FUNDS IN THE AMOUNT OF $71,953 TO BE PROVIDED BY THE CITY OF MIAMI AS FOLLOWS: $23,800 FROM THE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.280401.6.260, AND $48,153 FROM CAPITAL IMPROVEMENTS PROJECT NO. 313304, ACCOUNT CODE NO. 289401.6.840, AS FUNDED BY FIRE ASSESSMENT FEE FOR THE PERIOD COMMENCING AUGUST 15, 2001; AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AND TO EXECUTE -THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE; AND AUTHORIZING THE EXPENDITURES OF THE FUNDS FOR THE OPERATION OF THE PROGRAM; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE. BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The following Special Revenue Fund is established and resources are appropriated as described below: Section 2. The City Manager is authorized" to accept the grant from the FEMA Assistance to Firefighters Grant Program, and to execute all necessary document, in a form acceptable -to the City Attorney, for this purpose. Section 3. The City Manager is authorized to expend monies from this Fund for the operation of the Program. Section 5. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 FUND TITLE: FEMA/Assistance to Firefighters Grant Award (FY 2002) Fund RESOURCES: Federal Emergency Management Federal Assistance to Firefighters Grant Program $167,890 General Operating Budget Account Code No. 001000.280401.6.260 $ 23,800 Capital Improvements No. 313304 Account Code No. 289401.6.840, as funded by the Fire Assessment Fee $ 48,153 APPROPRIATIONS: $239,843 Section 2. The City Manager is authorized" to accept the grant from the FEMA Assistance to Firefighters Grant Program, and to execute all necessary document, in a form acceptable -to the City Attorney, for this purpose. Section 3. The City Manager is authorized to expend monies from this Fund for the operation of the Program. Section 5. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 Section 7. This Ordinance shall become effective thirty (30) days after final reading and adoption thereof.�' PASSED ON FIRST READING BY TITLE ONLY this 14th day of March , 2002. PASSED AND ADOPTED ON SECOND AND FINAL READING this 18th day of April , 2002. ATTEST: P,RISCILLA A. TROMPSON, ITY CLERK APPROVED A =TO.F M A CORRECTNESS: AL J7TT/RNEY ILARELLO CI W1210:LB This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. Page 3 of 3 F r-' '• 0 . ... t i MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared OCTELMA V. FERBEYRE, who on oath says that she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of P.O. NO. 10469 CITY OF MIAMI NOTICE OF PROPOSED ORDINANCE in the XXXX Court, was published in said newspaper in the issues of 04/01/2002 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose nwt(ii of securis advertisement fo blica' n in the said Sworn to and subAribed before 01 day of (SEAL) OFFICIAL NOTARY SEAL JANETT LLERENA OCTELMA V. FERBEYRE W"� RWRr,46WE OF FLORIDA COMMISSION NO. CC 912958 -0D.-137 �aa�9 YN CITYOF MIAMI, FLORIDA 0OTICE OF PROPOSED ORDINANCE Notice is hereby given that the City Commission of the City of Miami Florida, will consider the following ordinances on second and final reading 20 on April 11, 02 commencing -at 9:00 a.m., in the City Commissioi Chambers, 3500 Pan American Drive, Miami, Florida: ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION AMEND- ING CHAPTER 12.5, ARTICLE I, DIVISION 2 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ENTITLED "COMMUNITY REVITALIZATION, COMMUNITY REVITALIZA- TION DISTRICTS, MODEL CITY HOMEOWNERSHIP TRUST" TO PROVIDE THAT THE PUBLIC ADVOCATE MEMBER OF THE TRUST SHALL BE APPOINTED BY THE DISTRICT 5 COMMISSIONER AND NOT ELECTED ,BY RESIDENTS OF THE DISTRICT; MORE PARTICULARLY BY AMENDING SEC- TION 12.5-30 OF THE CODE; CONTAINING A REPEALER - PROVISION, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. ORD A�NCE NO.. AN ORDINANCE OFT E MIAN MI CITY ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED "FEMA/ASSISTANCE TO FIREFIGHTERS GRANT AWARD (FY 2001) FUND FOR WELLNESS AND FITNESS PROGRAM, AND APPROPRIAT- ING FUNDS FOR THE -OPERATION OF SAME IN A TOTAL .. AMOUNT OF $239,843, CONSISTING OF A GRANT IN THE AMOUNT OF $167,890 FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") ASSISTANCE .TO FIRE- FIGHTERS GRANT PROGRAM, FOR THE IMPLEMENTATION OF WELLNESS AND FITNESS PROGRAM, AND MATCHING FUNDS IN THE AMOUNT OF $71,953 TO BE PROVIDED BY THE CITY OF MIAMI AS FOLLOWS: $23,800 FROM THE GEN- ERAL OPERATING BUDGET, ACCOUNT CODE NO: 001000.280401.6.260, AND $48,153 FROM CAPITAL IM- PROVEMENTS PROJECT NO. 313304; ACCOUNT CODE NO. 289401.6.840, AS FUNDED BY FIRE ASSESSMENT FEE FOR THE PERIOD COMMENCING AUGUST 15, 2001; AUTHORIZ- ING THE CITY MANAGER TO ACCEPT THE GRANT AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM AC- CEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE;'." AND AUTHORIZING THE EXPENDITURES OF„THE FUNDS —FOR THE OPERATION OF THE PROGRAM; CONTAINING A'. ' :REPEALER PROVISION AND A SEVERABILITY CLAUSE. ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "HOMELESS PRO- -GRAM DONATIONS” AND APPROPRIATING FUNDS IN THE AMOUNT OF $15,000 TO SAID FUND RECEIVED AS A DONA- TION FROM TECHNOLOGY CENTER OF THE AMERICAS. 1 FOR PURPOSES OF ENHANCING THE SERVICES FROVID- ED BY THE. HOMELESS PROGRAM; AUTHORI ING THE CITY MANAGER TO ACCEPT.SAID DONATION, TOF�C E - CUTE ANY DOCUMENTS NECESSARY, IN A F0�_ AQgV. T- ABLE TO THE CITY,ATTORNEY, FOR A Ao -, 0 ti SAID DONATION;, ALLOCATING FUNDS I lw5m NT Q $15,000 FOR SAID SERVICES; AND CO4'REPiiL FR PROVISION AND A SEVERABILITY & ! AN 'ORDINANCE OF THE MIAMI CITY AMENDING CHAPTER 1 54, ARTICLE IX, OF THE CODE OF THE CITY OF MIAMI, • .' i . FLORIDA, AS AMENDED, ENTITLED "COCONUT GROVE SPECIAL EVENTS DISTRICT," TO REVISE THE DISTRICT'S ! PURPOSE, INTENT, SPECIAL EVENT APPLICATION RE- QUIREMENTS, AND USER FEE • PROVISION 'AND TO - j CHANGE THE NAME OF THE COCONUT GROVE STANDING FESTIVAL COMMITTEE TO THE SPECIAL EVENTS -AND j MARKETING COMMITTEE, AND INCREASE 'THE FLING - TIONS AND COMPOSITION OF THE COMMITTEE; MORE - PARTICULARLY BY AMENDING SECTIONS 54-341 t THROUGH 54-343 TO SAID CODE; CONTAINING' A REPEAL- j ER PROVISION AND A SEVERABILITY.CLAUSE; AND *PRO- VIDING FOR'AN EFFECTIVE DATE. ! Said proposed ordinances may be inspected by the public at the Office of the City Clerk, 3500 Pan American Drive, Miami, Flori- da,. Monday through Friday, excluding holidays, between- the 'Fiours of 8 a.m. and 5 p.m. j: All interested persons may appear at the meeting and may be heard with respect to the proposed ordinances. Should any person desire to ap-I •peal any dec:cion of the City Commission with respect to any matter to be considered at .this meeting, that person shall ensure that a verbatim) record of the proceedings is made including all testimony and evidence upon which any appeal may be based., it t PRISCILLA A. THOMPSON i i 4 xLePB 96—TED CITY CLERK - (#10469) L4/1 ' 02-4-20/249775M FEDERAL EMERGENCY MANAGEMENT AGENCY See reverse for Paperwork OMB No. 30 76 GET INFORMATION--NONCONSTRUCTION PROGRAMS Burden Disclosure Notice Page 1 of 1 pages Expires Febru 2004 1. PROGRAM ENCY AND ORGANIZATION 2. FEDERAL GRANT OR OTHER IDENTIFYING 3. RECIPIENT ORGANIZATION (Name and complete address, including zip code) ELEMENT TO WHICH REPORT IS SUBMITTED NUMBER ASSIGNED City of Miami Fire—Rescue 444 SW 2 Avenue, 10th FLoor Miami, FL 33130-1910 4. EMPLOYER IDENTIFICATION 5. RECIPIENT ACCOUNT NUMBER OR I.D. NO. G. BUDGET PERIOD 7, Mark "X" in Appropriate Box 59-6000375 (Munni, Day, Ynai) New Budget Beginning Dale: Revised Budget. Enter Grant Number in Box 2 above Ending Date: Dale of Budget Revision: 8. FEDERAL RATE SHARING (•/.) --ta 70/30 N 70/30 N (% N Total 9. PROGRAM ACRONYM -----i Wellness and Fire Prevention CFDA NUMBER Fitness 10. a. Personnel 58,'240 b. Fringe Benefits c. Travel d. Equipment 113,425 97,795 Object e. Supplies Class I. Contractual 57.000 g. Construction h. Other 1. Total Direct Charges (10a to 10h) 228,665 97.795 1. Indirect Charges 11,178 k. Total (Sum of 1018 10j) 239 843 97.795 1, Federal Share 167,890 68,456 Non -Federal Resources: m. Applicant 71,953 29,338 Source n. State o. - Local p. Other Sources % 9 q. Total (Sum of 101 to 10p) 239,843 97,794 Income r. Program Income s. Detail on Indirect Cost Indirect Type of Rate (mark "X" in one box) DProvisional-Final Predetermined Fixed. with Carry -Forward Cost I Rale: 9.7 % Total Amount of Indirect Cost: 1 1 , 1 78 Base: 4 Si ur f uthorizin I 12. Name and Title (Type or print) 13. Telephone Number (Area code, Number and Extension) Dale Report Subnulled William W. Bryson, Director 305-416-1601 G FEMA Form Z0-Zv, FEB 01 i 2001 Assistance to Firefighters Grant Program City of Miami Fire Rescue Wellness and Fitness Program j WELI NESS & FUL%7ESS PROGIUM Please describe in full the project that you are requesting to be funded. The City of ,Miami Fire -Rescue Department is requesting a grant to start a Wellness and Fitness Program. This program will introduce a formal fitness regime -to promote positive physical fitness and mental health. We will provide weight and aerobic fitness equipment at all firefighter facilities. We will establish proactive injury prevention programs at the facility level. This new program will offer annual physical exams, 24-hour crisis management, an employee assistance program, an,injury/illness rehabilitation process and an incident rehabilitation program. Fire - Rescue's Management Services Division will manage the Wellness and Fitness Program. An exercise physiologist will be hired on an hourly basis and work a flexible schedule so firefighters on all shifts and schedules can take part. This individual will assist both new hires and veteran I firefighters With physical evaluations, custom training and diet programs. Additionally, this individual with staff support from the City's Risk Management Department will expand the injury prevention program by instructing firefighters in safety techniques such as proper lifting and carrying. Currently Miami's Fire -Rescue Department offers physicals to ne%v hires and annual physicals to older firefighters. The grant funds will help provide annual physicals to all firefighters.'.. A Crisis Incident Stress Management Team (CISM Team) already exists but its role will be broadened to apply a more proactive approach to crisis .management and employee. assistance. Grant funds will be used to contract with an on-call psychologist who will be available to it'ellness & Fitness Program 1121U • • u provide crisis intervention and short-term therapy. When more intensive or longer-term counseling is needed, the psychologist will make referrals to professionals in the community for individuals aggrieved under both work and non -work related maladies. The CISM Team will manage the new incident rehabilitation program. The Team reconstructs unusual or unfortunate incidents and researches techniques to use in the future to prevent reoccurrence. When an incident needing amelioration concerns a legal issue, the CISM Team can draw on the expertise of the City Attorney's Office. This department has 24 lawyers on staff to' help with rehabilitating incidents of a legal nature. Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form (SF 20-20). Personnel S58,240 The Fire Department will hire a certified exercise physiologist or an equivalently certified professional to design and carry out the fitness protocols and provide guidance to employees beginning the wellness and fitness program. This full-time employee will be required to work some evenings and weekends so all firefighters on all shifts and at all locations can receive full benefit from the Wellness and Fitness Program. The personnel cost was calculated as $28 per hour times 2.080 hours per year.. Equipment S113,425 Equipment costs include $8,725 each for 12 Fire Stations plus the Fire Training Center for a total amount of $126,000. These funds will be used to purchase two (2) step mill type devices (Stairmaster 7000 @ $3,400 each) and basic industrial grade weightlifting equipment (estimated @ $1925/per location). 2 Wellness & Fitness Program 12219 devised on 8/7/iQl Contractual S57,000 One contractual cost will be S12,000 to secure an on call psychologist for deploytnent of our Critical Incident Stress Debriefing Team: This group will work with trained firefighters to assist individuals affected by significant on scene occurrences. The psychologist will also be.available to initiate therapy, and/or recommend other resources. The other contractual cost of S45,000 will provide annual physicals for all firefighters, both entry and veteran as outlined in the IAFC and IAFF Wellness and fitness Initiative. Indirect Charges $11,178 Indirect charges are based on the Cost Allocation Plan prepared for the City of Miami by David Griffith & Associates in compliance with OMB Circular A-87. The indirect rate for the Fire - Rescue Department is 9..70%. This rate is applied to the: total program budget less any equipment costs. The budget for our Wellness and Fitness Program excluding equipment costs is S 115,240. This amount times 9.70% equals $11,1.78. Please explain why this program would be beneficial to your community and/or to your department.', L In 2000 City'of Miami Fire -Rescue personnel were responsible for more than $1.3 million in workers compensation costs and 9,984 lost working hours due to on duty injuries. The combined total of worker's compensation claims ($1.33 million) and the cost of replacing those individuals in the field ($349,440) are in excess of $1.65 million. We project a ten percent (10%) reduction in these costs, for a savings of $160,000 after this program starts. Equipment expenses are only budgeted in the first year. In subsequent years, only ongoing maintenance will be needed and the 12219 3 Wellness & Fitness Program primary purpose of this program is to strengthen uniformed personnel so their mental. physical and emotional capabilities are resilient enough to Withstand the stresses of life and the workplace. Therein lies the most significant aspect of this program. It continues to produce results by increasing the quality of life for the firefighters both now and into retirement. The community will benefit from firefighters who can better endure the hazards of working in the unpredictable fire environment and the.hot, humid conditions in South Florida. Further gains include relieving the pressures of working in a community that places 208 calls daily (Fire/EMS) to 911 or more than 76,000 calls a year with only 12 fire stations. The citizens will gain healthier responders more capable of meeting to their needs. Currently the Fire Department has entry-level physicals and periodic physicals based upon age as outlined by the NFPA. This grant will allow us to meet the proposed standards set forth in the • International Association of Firefighters and the International Association of Fire Chiefs 1997 initiative. is Please explain why this program cannot be funded solely through local funding. The City of Miami is still in the midst of a financial crisis. This current situation does not lend itself to the introduction of new programs. We are operating under tie watchful eyes of a State of the Florida Financial Oversight Board that reviews all monetary expenditures. The Board has not been receptive to new non -revenue producing initiatives. As such, any new or major funding in the past five years has gone toward maintaining our departmental infrastructure. As serious service provider reductions occurred within the last five years, the Fire Department has been prioritizing its needs and trying to get personnel to provide basic emergency services. The City Wellness & Fitness Program 12219 has been reluctant to fund programs that do not have a direct impact on the City's day-to-day needs. Please provide any additional relevant information that you would like us to consider when evaluating your application. As occupational athletes and bedside psychologists, the job of fire -rescue professionals in an urban environment is quite demanding both a physically and emotionally. Our Department takes a long-range view in creating an environment whereby our firefighters will be as safe and productive as possible. The Fire Department is committed to allowing each unit 30 minutes of out of service time dedicated to physical fitness and training upon implementation of this program. Local 587, the.firefighters union, agreed to work with our Department in mandating full participation on this Wellness and Fitness Program.. With this commitment from Fire Chief William Bryson and Union President Edward Piderman we are confident that we will meet our goals and find funding to maintain this project. 122lu 5 Wellness & Fitness Program C1 • u 0 Questions for Wellness and Fitness Programs 1221 For FEMA Use Questions, page 1 of 2 Only 1. Do you currently have a wellness/fitness program at your department? (circle one) a Yes. ONO. 2. Does your department currently offer, or will this grant program provide, entry level physical examinations (as per NFPA 1582 standards) and a job related immunization program? (circle one) Yes. b) No. 3. What does your existing wellness/fitness program provide and what will your program offer during the grant year? (circle all that apply) Entry physical examinations (NFPA 1582). ob related immunization program. Health screening program. Annual physical examination (NFPA 1582). le) ormal fitness and injury prevention program.risis management program. Employee assistance program. ncident rehabilitation program. njury/illness rehabilitation program. j) Other, specify = 1221 h I III Questions for Wellness and ]Fitness Programs � For FEMA Use Questions; page 2 of 2 . ®nlv 4. Will participationin the wellness/fitness programs be mandatory?. (cirlcle one) . a) Yes. b) No. 5. Doou oriw y ill you, offer incentives for staff to participate in the wellness/fitness programs? (circle one) Yes. b) No. 12219 i i 12219 • • General Questions for All Applicants 221 For FEMA Use Questions, page l of 2 Only 1. Are you a Fire Department or the authorized representative of a fire department? (circle one) ©a (Yes. ) b) No. 2. Are you a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? a Yes. b) No. ) 3. Is your active firefighting staff (circle one): (gall paid/career? ) b) all volunteer or combination volunteer and career? 4. Is your department located in (circle one): a) n urban community (population over 250,000)? b) a suburban community •. (population between 20,000 and 250,000)? c) a rural community (population under 20,000)? 5. How many active firefighters are in the operations/ - EMS divisions of you department? 522 = Number of active firefighters. 221 I General Ouestions for All Annlirnnk, A 1 For FEMA Use j Questions, page 2 of 2 Only 6. What is the permanent resident population of your primary/first-response area or jurisdiction served'? 380.000 — Population of response area. 7. What category (or categories) of assistance are you applying for with this application and how much is the total Federal share of the cost of the project that you are seeking in each category? Category #il : Wellness & Fitness $ 164,250 Category #2: Fire Prevention $ 68,456 8. If the population you protect is 50,000 or less, you are required to provide a non -Federal cost -share equal to I Q percent of the total project cost. If the population you protect is over 50,000, you are required to (provide a non -Federal cost -share equal to 30 percent of the total project cost. Are you willing to comply with this requirement? (circle one) Yes. b) No. 9. It is also a requirement that departments receiving . funding under this grant program agree to provide informations to the.national fire incident reporting system (NFIRS). If you receive an award, do you agree to provide information to this national system? (circle one) a) Yes. No. 0 �2�19 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 1. Type of Federal Action: ❑a. contract b. grant C. cooperative agreement d. loan e. loan guarantee f. loan insurance S. Name and Address of Reporting Entity: -- -- rte•••• ••.....c.. uwa,vsure/ 2. Status of Federal Action: �a. bidloffer/application b. initial award C. post -award ❑ Prime E]Subawardee Tier ,if k nown : Approved by OMB 0348-0046 3. Report Type: Ela. initial filing b. material change For Material Change Only: year quarter date of I- 'Port If Reportinpawardee, Enter Name and A-' Congressional District, if known: 6. Federal Department/Agency: 8. Federal Action Number, if known: CV ..nown : 10. a. Name and Add— .,dividuals Performing Services (indudrng address if r .ndrvrdu- diNerent from No. 1Oa) (last name. first name. MQ: 11. _ed by title 31 S C. sea toying activities is a material Signature: ` m.resentatio. _Lance was placed by the tier WCve when thic was made or entered into. This Print Name: cisccsure is regi. pursuant to 31 U.S.C. 1352. This information *111 oe reported to the Congress semi-annually and will be Title: a.aiable for public inspection. Any person who fails to file the ''Cared disclosure shall be subject to a civil penalty of not less Telephone No.: Date: ^ar.. S'0.000 and not more than 5100.000 foreach such failure. -- Federal Use Only: Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) �J • 2219 (c) Making it a requirement that each employee to be engaged in �uired performance of the grant to be given a copy of the statement by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice. including position title, to the applicable FEMA awarding office, i.e.. regional office or FEMA office. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements the Rehabilitation Act of 1973, as amended: or FEMA Form 20.160 raeren (2) Requiring such employee to participate satisfactorily in a drug abuse! assistance or rehabilitation program approved for such purposes by a Federal, State. or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c). (d), (e). and (f). 8. the grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address. City, County, State. Zip code) City of Miami Fire -Rescue 444 SW 2nd Avenue Miami, FL 33130-1910 'Check ExD if there are workplaces on file that are not identified here. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. i 12219. W PLICATION FOR OMB Approval No 0348-0043' DERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 3/30/01 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE IstateApplication Identifier Application Preappticabon BConstruction BConstruction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier X Non -Construction Non -Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: City of Miami Fire—Rescue Fire—Rescue Address (give city. county. State. and zip code): Name and telephone number of person to be contacted on matters involving 444 SW 2 Avenue, 10th Floor Miami, FL 33130-1910 this application (give area code) Capt. Reginald K. Duren, Exec. Assistan (305)416-1610 6. EMPLOYER IDENTIFICATION NUMBER (E/N): 5 9- 610101 037 5 7. TYPE OF APPLICANT: (enter appropriate letter in box) E A. State H. Independent School Dist. S. TYPE OF APPLICATION: ax New DContinuation ED Revision B. County I. State Controlled Institution Of Higher Learning C. Municipal J. Private University If Revision, enter appropriate letter(s) in box(es) F-1 F-1 D. Township K. Indian Tribe E. Interstate L. Individual F. Intermunicipal M. Profit Organization A Increase Award S. Decrease Award C. Increase Duration D. Decrease Duration Other (specify): G. Special District N. Other (Speafy) Fire Dept. 9. NAME OF FEDERAL AGENCY: Federal Emergency Management Agency 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 8 3 - 5 5 4 ITLE: Firefighters Assistance Grants 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: AREAS AFFECTED BY PROJECT (Cities. Counties. States. etc.): Miami -Dade, Miami, Key Biscayne, Cnril 77T 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Carrie Meek(17), Ileana Ros—Lehtinen(18) Start Date Ending Date a. Applicant 17 & 18 b. Project 17 & 18 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE Total Amount ORDER 12372 PROCESS? a Federal S .00 232,706 a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE b. Applicant S 99,730 .00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c. State S _ -00 DATE: , d. Local S .00 b. No. X PROGRAM IS NOT COVERED BY E.O. 12372 e. Other 5 .00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW I. Program Income S -00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ 332,436 .00 E]Yes H "Yes,' attach an explanation. No 18* 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Type Name of Authorized Representative Alkl Will2iaM W. Br on, b. Title Director of Fire—Rescue C. Telephone Number 305-416-1601 ria l of z epres e. Date Signed 4/30/01 Standard Form 424 (Rev. 7.97) Authmted for Local Reproduction _ Proscribed by OMS C ro" A-102 12219 FEDERAL EMERGENCY MANAGEMENT AGENCY Soo reverse for Paporwork OMB No. 3067-0206 BUDGET INFORMATION--NONCONSTRUCTION PROGRAMS Burdon Disclosure Notice Page I of, I pages Expires February 29, 2004 1. PROGRAM AGENCY AND ORGANIZATION 2. FEDERAL GRANT OR OTHER IDENTIFYING 3. RECIPIENT ORGANIZATION (Name and complete address, including zip code) ELEMENT TO WHICH REPORT IS SUBMITTED NUMBER ASSIGNED City of Miami Fire -Rescue 444 SW 2 Avenue,,10th Floor Miami, FL 33130-1910 4. EMPLOYER IDENTIFICATION 5. RECIPIENT ACCOUNT NUMBER OR I.D. NO. 6, BUDGET PERIOD 7, Mark "X" in Appropriate Box -59-6000375 - - - - - — - - - -(Month Day. -Year) Of0viBudget- Date: BeginningRevised Budget. Enter Grant Number in Box 2 above Ending Dale:- Date of Budget Revision: 8. FEDERAL RATE SHARING (%) ---► 70/30 N 70/30 N N 9. PROGRAM ACRONYM -► Wellness and (%) Total CFDA NUMBER ---► Fire Prevention Fitness 10. a. Personnel 58,240 b. Fringe Benefits c. Travel d. Equipment 108,225 97,795 t Object e. Supplies Class I. Contractual 57,000 g. Construction h. Other Admin. Cost 1. Total Direct Charges (10ato1Oh) 223,465 97,795 j. Indirect Charges 11,178 k. Total (Sum of 10i & 10j) 234,643 97,795 164,250 68,456 I. Federal Share Non -Federal Resources: m. Applicant 70,392 29,338 Source n. State o. local p. Other Sources +• q. Total (Sum of 101 to 10p) 234,642 97,794 Income r. Program Income s. Detail on Indirect Cost Indirect Type of Rale (mark "X" in one box) a Provisional•Final Predetermined Fixed with Carry -Forward Cost Rale: 9. ] 0 % Total Amount of Indirect Cost: 11,178 Base: 11. ignalure I horizing Off ' I 12. Name and Title (Type or print) 13. Telephone Number (Area code, Number and Extension) Date Report Submitted 1 William.W. Bryson, rector 305-416-1601 4J30/01 FEMA Form 20-20. FEB 01 1) FEDERAL EMERGENCY MANAGEMENT AGENCY O.M.B. NO. 3067-0206 SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS - Expires February 29, 2004 CA FOR (Name of Applicant) 2001 1 City of Miami Fire—Rescue is summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the plication for Federal Assistance. applicant must check each item that they are certifying to: Part I a FEIN1A Form 20-16A, Assurances-Nonconstruction Programs Part II ® FE11A Form 20-16B, Assurances -Construction Programs Part III X❑ FEMA Form 20-16C. Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility flatters; and Drug -Free Workplace Requirements Part IV a SF LLL, Disclosure of Lobbying Activities (If applicable) As the duly authorized representative of the applicant, 1 hereby certify that the applicant will comply with the identified attached assurances and certifications. William W. Bryson Typed Name of Authorized Representative Signature of Authorized Representative Director of Fire—Resc Title Date Signed NOTE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covered transaction, the applicant agrees that, should the proposed covered transaction be entered into; it shall not knowingly enter into any lower tier covered transaction with a pei-soirwho is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by FEf1A entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification arding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice ublic reporting burden for this form is estimated to average 1.7 hours per response. Burden means the time, effort and ancial resources expended by persons to generate, maintain, retain, disclose, or to provide information to us. You may rid comments regarding the burden estimate or any aspect of the form, including suggestions for reducing the burden ,information Collections Management, Federal Emergency Management Agency, 500 C Street, SIN, Washington, DC 20472, Ferwork Reduction Project (3067.0206). You are not required to respond to this collection of information unless a valid 113 control number appears in the upper right corner of this form. Please do not send your completed form to the above FEMA Forth 20-16, FEB 01 0 FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES -NON -CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If yool-have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to addirional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: L Has the legal authority to apply for Federal assistance, alcohol abuse or alcoholism; (g) Sections 523 and 527 of and the institutional, managerial and financial capability the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 (including funds sufficient to pay the non -Federal share of and 290-ee-3), as amended, relating to confidentiality of project costs) to ensure proper planning, management and . alcohol and drug abuse patient records; (h) Title VIII of the completion of the project described in this application. Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amencled, relating to nondiscrimination in the sale. 2. Will give the awarding agencv, the Comptroller rental or financing of housing; (i) any other General of the United States, and if appropriate, the'State, nondiscrimination provisions in the specific statute(s) through any authorized representative, access to and the under which application for Federal assistance is being right to examine all records, books, papers, or documents made; and (j) the requirements of any other related to the award; and will establish a proper accounting nondiscrimination statute(s) which may apply to the system in accordancewith generally accepted accounting application. standards or agency directives. 7. Will comply, or has already complied, with the Will ill establish safeguards to prohibit employees from requirements of Title 11 and 111 of the Uniform using their positions for a purpose that constitutes or Relocation Assistance and Real Property Acquisition presents the appearance Iof personal gain. Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose 4. Will initiate and complete the work within the property is acquired as a result of Federal or Federallyapplicable time frame after receipt of approval of the assisted programs. These requirements apply to all a%%arding agencv. . interest in real pro erty ac wired f Will comply with the Intergovernmental Personnel .act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards formerit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPNI's Standards for a Nlerit S% stem of Personnel Administration) 5 C.F.R. 900. Subpart F). 6. NN ill comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) %,. hich prohibits discrimination on the basis of race, color or national origin; (b) Title Ii of the Education Amendments of 19'2, as amended (20 U.S.C. Sections 1681-1683, and 1681686), which prohibits discrimination on the basis of sex: (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of i FEMA Form 20-16A JUN 94 p , q or project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, .vith the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874).and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 12219 11- Will comply with environmental standards w•htch may prescribed pursuant to the following: (a) institution environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management . program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended. (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring k pliance with Section 106 of the National Historic servation Act of 1966, as amended (16 U.S.C. 470), 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -I et seq.). - _O 1V1191 GV -I VN JoAVn) 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended. 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to .be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other, non-profit organizations. FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND =R RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicant should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government -vide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed N hen the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. 1. LU516Y1NU A. As required by section 1352. Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperative agreement over 5100,000, as defined at 44 CFR Pan 18. the applicant certifies that (a) No Federal appropriated funds have been paid or will be paid. by or on behalf of the undersigneId, to any person for influencing or atter-pang to influence an officer for employee of any agency, a Merroer of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering' into of any cooperative agreement. and :he extension, continuation, renewal, amendment, or modification of ar-.f Federal grant or cooperative agreement (b) tf any other funds than Federal appropriated funds have been paid or ,gill be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Conc:ess. an officer or an employee of Congress, or employee of a Te^Der of Congress in connection with this Federal grant or cooperave agreement, the undersigned shall complete and submit Starca-; Fortin LLL. "Disclosure of Lobbying Activities." in acccr:ance vNth its instructions: (c) "ne undersigned shall require' that the language of this certification be irjuced in the award documents for all subawards at all tiers (ind:cirr subgrants, contracts under grants and cooperative agrcerr=nts. and subcontract(s) and that all subrecipients shag certry and disclose accordingly. FiSmndard Form LLL. "Disclo I re of Lobbying Activities" attach6d. (This `c ' -n must be attached to celi tifrcation if nonappropriated funds are ;o =-2 used to influence activities.) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) I ' As re:,,, red by Executive Order 12549, Debarment and Suspension, and irrc sernented at 44 CFR Part 67, for prospective participants in primary :overed transactions, as defined at 44 CFR Part 17, Se=r..: 7.510-A. The applicant certifies that it and ds principals: (a) Are not presently debarred, suspended, proposed for debarment, declare_ ineligible, sentenced to a'denial of Federal benefits by a State or Feceal court, or voluntarily excluded from covered transactions by any Feceral department or: FEMA Form 20-16C, JUN 94 (b) Have not within a three-year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal. State. or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records. making false statements, or receiving stolen property: (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and, (d) Have not within a three-year period preceding this application had one or more pudic t ransactions (Federal,.State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F. for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it will continue to privide a drug- free workplaa: by: (a) Pubgshinq a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's r workplace and specifying the actions tht will be taken against employees for violation of such prohibition; (b). Establishing an ongoing drug free awareness program to inform empoye:es about (1) The dangers of drug abuse in the workplace; (2) The gr meds policy of maintaining a ding -free workplace: (3) Any available drug counseling, rehabilitation, and employee assistance programs: and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 0 • r os',�� WILLIAM W. BRYSON Fire Chief F�0 April 30, 2001 Mr. Richard Goodman, Director Grants and Acquisitions Support Division . Federal Emergency Management Agency USFA Grant Program Technical Assistance Center 16825 South Seton Avenue Emmitsburg, MD. 21727-8898 CARLOS A. GIMENEZ City .Manager Dear Mr. Goodman: The City of Miami Fire -Rescue Department is requesting funding under the Assistance to Firefighters Grant Program for fiscal year'2000-2001. Pursuant to your instructions, I have signed and returned the completed grant application package. Our areas of greatest need for the Firefighters and community have been addressed. We look forward to your response to our request of funding in the areas of Wellness and Fitness and Fire Prevention. • Our total grant request is as follows. Wellness and Fitness: Total cost of project $234;643 Grant funds requested 164,250 Local match from City of Miami 70,392 Fire Prevention Total cost of project $97,795 Grant funds requested 68,456 Local match from City of Miami 29,338 The fax number for the Fire Department is (305) 416-1680. The Department Director' s e-mail address is wbrvson@.ci.miami.fl us. Should you need any additional information please contact Executive Assistant Reginald K. Duren at (305) 416-1610. Thank you for this opportunity to strengthen Miami's Fire Department. We look forward to a favorable review of our application. Sincerely, William "Shorty" Bryson OEPARTMEr1T OF FIRE-RESCUE/444 S. N. 2nd Avenue/Miami, FL 331301(305) 416-1600 Mailing Address: P.O. Box 330708 Miami, FL 33233-0708 12219 Federal EmergencyManagement A 9 Agency Y Assistance to Firefighters Grant Program Application Checklist Fire Department: City of Miami Fire—Rescue i ! i o uompiete the Application, Have You: Completed the Standard Form -424, Request for Federal Assistance (All fields identified in the application's instructions)? X Signed the Standard Form -424? X Completed FEMA Form 20-20, Budget Information — Non -construction Programl, for each category applied for, one categD.ry per column? X Signed FEMA Form 20-20 (Budget Information)? X Completed and signed FEMA Form 20-16, Summary Sheet -for Assurances and Certifications? X j Completed and signed Standard Form LLL, Disclosure of Lobbying I Activities if applicable? x Completed the General Questions for all applicants? R i Completed the Category Specific Questions for all categories for which applying (no more than 2)? X Completed a project narrative that gives detailed information for all I categories for which applying? (Five page limit for each narrative.) X Limited your application to two categories? X Sent an original and two copies of the completed application package? i X Mailed the application package for delivery to FEMA by the May.2, 2001 Deadline? x Per FEMAIForm 20-20 we are submitting -an 1 f OMB 1 zng an origina o circular A-87 cost allocation plan for the City of :Miami, FL.. This document -explains in detail the tabulation of our"INDIRECT COST". NO LATE OR INCOMPLETE APPLICATIONS WILL BE REVIEWED. 0 12219 • ra ;, • • . •>7��iCa7lPii�I�c7�f�Id1i:>;9��Iy����/_UP/_\Rei�c1:7��1�1�'it�� GRAMS/FUNCTIONS/ACTIVITIES ► OMB APPROVAL NO. PAGE, OF (c) 0348-0004 REQUEST FOR ADVANCE i PAGES TOTAL a. Totalprogram (As of date) $ a. -,C one or both bores 2. BASIS OF REQUEST OR REIMBURSEMENT ❑ ADVANCE 0 REIMBURSE - b. Less: Cumulative program income TYPE OF MENT ❑ CASH b 7C the aPPlncable box c. Net program outlays (Line a minus PAYMENT (See instructions on back) REQUESTED O FINAL ❑ PARTIAL ❑ ACCRUAL 3 FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO 4. FEDERAL GRANT OR OTHER 5 PARTIAL PAYMENT REQUEST WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED NUMBER FOR THIS REQUEST BY FEDERAL AGENCY period 6 EMPLOYER IDENTIFICATION 7. RECIPIENT'S ACCOUNT NUMBER 8. PERIOD COVERED BY THIS REQUEST FROM (month, day, year) TO (month, day. year) NUMBER OR IDENTIFYING NUMBER 9 RECIPIENT ORGANIZATION 10. PAYEE (Where check is to be sent if different than item 9) Name: Name: - Number Number and Street: a and Street: City, State City, State and ZIP Code: and ZIP Code: ra ;, • • . •>7��iCa7lPii�I�c7�f�Id1i:>;9��Iy����/_UP/_\Rei�c1:7��1�1�'it�� GRAMS/FUNCTIONS/ACTIVITIES ► (a) (b) (c) TOTAL a. Totalprogram (As of date) $ S outlays to date b. Less: Cumulative program income c. Net program outlays (Line a minus line b d. Estimated net cash outlays for advance period e. Total (Sum of lines c & d) f. Non -Federal share of amount on line e 9. Federal share of amount on line e h. Federal payments previously requested I. Federal share now requested (Line g minus fine h) j. Advances required by month, when requested 1st month by Federal grantor agency for use in making 2nd month prescheduled advances 3rd month 12. ALTERNATE COMPUTATION FOR ADVANCES ONLY MwEstimated Federal cash outlays that will be made during period covered by the advance $ New: 'Estimated balance of Federal cash on hand as of beginning of advance period S c. Amount requested Line a minus fine b AUTHORIZED FOR LOCAL REPRODUCTION (Continued on Reverse) STANDARD FORM 270 (Rev 7-97) Prescribed by OMB Circulars A-102 and A-110 12219. FEMA FdW20, FEB 01 FEDERAL EMERGENCY MANAGEMENT AGENCY See reverse for Paperwork OMB No. 3067-0206 BUDGET INFORMATION--NONCONSTRUCTION PROGRAMS Burden Disclosure Notice Page 1 of 1 page Expires February 29, 2004 1. PROGRAM AGENCY AND ORGANIZATION 2. FEDERAL GRANT OR OTHER IDENTIFYING 3. RECIPIENT ORGANIZATION (Name and complete address, including zip code) ELEMENT TO WHICH REPORT IS SUBMITTED NUMBER ASSIGNED City of Miami Fire -Rescue 444 SW 2 Avenue, 10th FLoor Miami, FL 33130-1910 4. EMPLOYER IDENTIFICATION 5. RECIPIENT ACCOUNT NUMBER OR I.D. N . 6. BUDGET PERIOD 7. Mark "X" in Appropriate Box (Month, Day, Year) 59-6000375 flNew—Budge-1 Beginning Dale: Revised Budget. Enter Grant Number in Box 2 above Ending Dale: Date of Budget Revision: 8. FEDERAL RATE SHARING (%) --- 0 70/30 (%) 70/30 l%) � (% (%) Total 9. PROGRAM ACRONYM ---► Wellness and.-., Fire Prevention CFDA NUMBER --10 Fitness 10. a. Personnel 58,240 b. Fringe Benefits c. Travel d. Equipment 113,425 97,795 Object e. Supplies Class I. Contractual 57,000 g. Construction h. Other i. Total Direct Charges (10a to 10h) 228,665 97,795 i Indirarl rharnac ) t 1 k. Total (Sum of 10i 8 10j) 239,843 97,795 I. Federal Share 167,890 68,456 Non -Federal Resources: T. Applicant 71-,953 29,338 ' Source n. State, o. Local p. Other Sources q. Total (Sum of 101 to top) 239,843 97,794 Income r. Program Income s. Detail on Indirect Cost Indirect Type of Rate (mark "X" in one box) Provisional -Final Predetermined QFixed with Carry -Forward Cost Rate: 9.7 % Total Amount of Indirect Cost: 11,178 Base: t '''Si atlur of uthorizin i 12. Name and Title (Type or print) 113, Telephone Number (Area code, Number arid Extension) Dale Report Submitted William W. Bryson, Director 305-416=1601 FEMA FdW20, FEB 01 FEDERAL EMERGENCY MANAGEM GENCY 0.3087.02M OBLIGATING DOCUMENT FOR AW ENDMENT Expi ary 29, 2004 1. AGREEMENT 2. AMENDMENT NO. 3. RECIPIENT NO. 4. TYPE OF ACTION 5. CON OL NO. EMW-2001-FG-07383 59-6000375 �X GRANT AWARD W & F CA AMENDMENT W398574Y 6. RECIPIENT NAME AND ADDRESS 7. ISSUING FEMA OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS City of Miami Fire -Rescue FEMA/Financial and Acquisition Management Division FEMA/Accounting Services Division 444 SW 2nd Avenue, 10th Floor Miami, FL 33130-1910 500 C Street, S.W., Room 350 Disbursement & Receivables Branch Washington, DC 20472 500 C Street, S.W., Room 723 Specialist: Marilynn C. Grim (202) 646-3459 Washington, DC 20472 9 N41f�E qF �t�IIRENT PROJECT OFFICER PHONE NO. Cap . eg na uren (305) 416- 0 NAME OF FEMA PROJECT OFFICER �Brrian PHONE NO. Cowan (202) 646-2821 11. EFFECTIVE DATE OF THIS ACTION 12. METHOD OF PAYMENT 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD HHS, SMARTLINK COST REIMBURSEMENT From: 08/15/2001 To: 0811412002 August 15, 2001 a SF 270 1X COST SHARING 11-1 OTHER OTHER 15. DESCRIPTION OF ACTION 1 a. 11ndicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NAME (ACCs CODE) TOTAL AWARDED TOTAL NON-FEDERAL ACRONYM XXXX-XXX-XXXXXX.)OO=-X OO(_)O XX -X AWARD THIS ACTION AWARD COMMITMENT + or (-) AFG 83.554 2001-03-6400.6400.4101-D (W & F) $0.00 $167,890 $167,890 $71,953 � Y f� TOTALS ► $0.00 $167,890 &167,890 $71,953 b. To describe changes other than funding data or financial changes, attach schedule and check here 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO YES MX NO FEMA (See Block 71or address) 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to the terms and conditions attached to this award notice or Incorporated by reference In program legislation or regulation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE la. MMA 51UNA1UK VFr-ILIAL tName and Title) / // • //- / 1 aQ.�-� Richard Goodman Assistance Officer(DATUr 1 1 • U� , Federal Emergency Management Agency Washington, D.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM GRANTEE: CITY OF MIAMI FIRE -RESCUE AGREEMENT NUMBER: EMW-2001-FG-07383 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Project Description Article II Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Requests for Advances or Reimbursements Article VI Budget Changes Article VII Financial Reporting Article VIII Performance Reports Article IX FEMA Officials Article X Other Terms and Conditions Article XI General Provisions Article XII Audit Requirements 12219 Article I — Project Description The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Grant Program is to protect the health and safety of the. public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that your project, as detailed inyour project narrative and budget information, submitted as part of your application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any deviation from the approved scope of work must have prior written approval from FENIA. Article II —(Grantee Concurrence By expending any funding provided by this grant program, the grantee accepts and agrees to abide by the, terms andconditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement bI reference. Article III Period of Performance The period of performance shall be August 15, 2001 though August 14, 2002. The grant funds are available to you for obligation only during the period of performance stated above. Youj are not authorized to incur new obligations after the expiration date shown unless you have requested. and FEMA has approved, a new expiration date. Award expenditures are for the purposes detailed in the approved grant application only. You,, the grantee, cannot transfer funds to other a;encies or departments without prior written approval from FEMA. Article IV Amount Awarded The amountfof the award is detailed on the FEMA Forna-76-10A_attached to these articles. Following are the bud-eted estimates for object classes for this grant: Personnel $ 58,240 Fringe Benefits $ 0 Travel $ 00 Equipment $ 113,425 Supplies $ 0 Contractual $ 57,000 Construction .$0 Other $ 0 Indirect Charges $ 11.178 $ 239.843 0 • Article V — Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighter Grant Program are made on a reimbursable or an immediate -needs basis. When you need to draw from your grant funds, fill out the attached Request for Advance or Reimbursement (Standard Form 270) and send it to us at the following address: Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn: Sylvia A. Carroll Payments under this giant program are made via direct deposit; therefore, grantees must fill out the provided Direct Deposit Sign-up Form (Standard Form 1199A) prior to requesting any funds. Failure to provide the requisite information would make it impossible for us to provide you with your grant funds. Article VI — Budget Changes • Generally, changes in the budget -line items are permitted, as long as the original scope of work is accomprished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be chanced, but if the cumulative changes exceed ten (10) percent of the total budget. FEMA must approve these changes. Article VII Financial Reporting The Standard Form 270, Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of your performance period, or upon completion of the -grants scope of work, a final financial-reporG is -required to close out your grant. The FEMA Form 20-10; Financial Status Report, is due within 90 days after the end of the performance period. The 20-10 should be submitted to: Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn: Marilynn C. Grim Copies of the FEMA Form 20-10 and the Standard Form 270 may be obtained from the FEMA • website or by calling the toll free number of the USFA Grant Program Technical Assistance Center at 866-274-0960. 12219 1 - Article VIII _ Performance Reports You must submit a performance report to FEMA (along with the final financial report detailed in Article VII) 6 months after the date of this award and within 90 days after the end of you performance period. The final performance report should provide a short narrative on what you accomplished with the grant funds and any benefits you derived from them. Article IX— FEMA Officials Brian Cowan, Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Richard W.i Goodman; -Chief of the Grants Management Branch, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Marilynn Grim, (202) 646-3459, or Alma Christian, (2+32) 646-3973, will be the Grants Management Specialist for this grant award and shall be contacted for all financial and administrative grant business matters. Article X = Other Terms and Conditions D. Pre -award costs directly applicable to the awarded ;grant are allowable if approved in writing by the FEMA program official. E. The grantee agrees to maintain their operating expenditures in the funded grant category at a level equal to or greater than the average of their operating expenditures in the two fiscal years preceding the fiscal year in which assistance is awarded. F. The grantee agrees to provide information to the National Fire Incident Reporting; System for the period covered by the grant. ArticleXI XI ,General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR; Emergency Management and Assistance Part7 Nondiscrimination in Federally -Assisted Programs Part 171 Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug-free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 20.5.6 Funding Techniques OMB Circular A-122. Cost Principles for Non -Profit Organizations OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. Article XII — Audit Requirements All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The main requirement of this OMB Circular is that grantees that expend $300,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree'to maintain grant files and supporting documentation for three years after the conclusion of the grant. You must also agree to make your grant files, books. and records available for an audit by FEMA. the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. - j2 to How To NIA` ' GE YOUR FEMA GR.aNT Congratulations on your assistance to Firefighters Grant award. To help you manage your -FEMA'I grant, we are providing you with the following tips on establishing and maintaining your grant file. File acopy of your award package and a copy of your application in a Fire Grant file. Keep all documents related to the grant in that file. Keep 'receipts of everything you purchase related to the grant in the Fire Grant file. `'rite, a short note about any meetings you hold, training you conduct, or events .that you hold related to the grant. Keep a record of any non-FENIA cash you spend that -is part of your cost share portio in of the grant. For example, if your award is for $90,000.00 and you are contributing $10,000.00 to the grant as your cost share, by the end of the grant period, your file should contain a record of spending both, the $90,000.00 of -funds as, well as the $10;000.00 of non-FENIA cash. Keep 'a copy of the Standard Form 270, Request for Advance or Reimbursement, that you submit to FENIA when you are requesting funds. `i -hen you . are finished (i.e., you have purchased your equipment or you have conducted the Fire Prevention Program), write FENLk a short report of your effort. Deep the Fire Grant file for at least three years after the close of the grant. It is usually a good idea. to assign one person to track the paperwork necessary for a grant.1 That person should make sure that the above tasks are completed. The following is a short checklist that person could follow: COMPLETED 1. FEMA grant file created 2. Reiceipt.rde is created and maintained 3. Copies of SF 270s are put in file 4. All FENIA and non -FERIA spending is written down 5. Short report is sent to FERIA when grant is completed If any, questions orconcerns arise during the course of administering your grant award, contact FENIA. 0 1221:9 • • G�c,�,Y MqN Q Federal Emergency Management Agency Washington, D.C. 20472 William W. Bryson, Director of Fire -Rescue City of Miami Fire -Rescue 444 SW 2nd Avenue, 10th Floor Miami, FL 33130-1910 Re: Grant No. EUTW-2001-FG-07383 n Dear Director Bryson: Congratulations, your grant application submitted under FEMA's Assistance to Firefighters Grant Program for Wellness and Fitness has been approved. The approved project costs amount to $239,843. Seventy percent (or $167,890) of the approved amount is the Federal share and 30 percent'(or $71,953) is your share of the costs. Enclosed with this award letter, you will find FEMA's grant agreement articles. Please make sure you read and understand the articles as they outline the terms and conditions related with your grant award. Maintain a copy of these documents for your official files. You establish acceptance of these grant agreement articles when you expend any of the grant funds available to you. Grant payments under' "the Assistance to Firefighters Grant Program are made on a reimbursable or an immediate -needs basis. When you need a draw from your grant funds. fill out the attached Request for Advance or Reimbursement (Standard Form 270) and send it to us at the address listed below. In order to speed up the payment process, you also have the option of sending the request via.fax at 202-646-3846. Wk will initiate the payment with the faxed copy but you must also send the original, signed copy to us at the address provided below. Each request for payment must be made by using this form. i.e., SF -270. Send all grant payment documents to: Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington. DC 20472 Attn: Sylvia A. Carroll 12.219 M If you v - y ha e any questions or need additional information,p lease call Marilynn C. Grim at (202) 646!3459. Sincerely, atncia A.znglish Senior Procurement Executive Administration & Resource Planning Directorate Enc zres: FEMA Form 76-10A Agreement Articles Checklist Standard Form 270 Standard Form I I99A, if applicable 1221 0 Tn Honorable Mayor and Members of the City Commission FR0n4>~ "Carlos A. Gimenez City Manager RECOMMENDATION SECOND READING _ ORDINANCE. FES `' 6 12 Fht-I46.doc SUBJECT Establish a Special Revenue Fund "FEMA/Assistance to Firefighters Grant Award (FY.2001)" for Wellness and REFERENCES Fitness Program ENCLOSURES Ordinance It is respectfully recommended that the .City Commission adopt the attached Ordinance establishing a new special revenue fund, "FEMA/Assistance to Firefighters Grant Award (FY 2001) " for Wellness and Fitness Program; and appropriating said funds, in the total amount of $239,843.00. The funds consist of a $167,890.00 grant apportioned by the Federal Emergency Management Agency (FEMA) "Assistance to Firefighters Grant Program" and $71,953.00 matching funds from the City . of Miami Operating Budget, Account Code No. 001000.280401.6.260 ($23,800.00), and Capital Improvement Program, Project 313304, Account • No. 289401.6.840 ($48,153.00), funded by Fire Assessment for the period starting August 15, 2001. BACKGROUND The Federal Emergency Management Agency (FEMA) awarded a FEMA grant to the City of Miami entitled, "FEMA/Assistance to Firefighters Grant Award (FY 2001)", in the amount of $167,890.00, to be, apportioned to start a Wellness and Fitness Program for the Department of Fire -Rescue as specified in the Grant Application. Specifically, the City will use these funds along with the matching funds allocated by the City of Miami for $71,953.00 as stipulated by the grant, for the purchase of equipment, personnel, contractual and indirect charges for said program. A It is now appropriate to accept said grant award, establish a special revenue fund, and appropriate the said grant award therein for this fiscal year. A�zx a- WWB/MLKITF/jam FM.146.doc