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Home My WebLink AboutO-12200J-02-159 2/22/02 • ORDINANCE NO. "0 AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING ORDINANCE NO. 11332, AS AMENDED, WHICH ESTABLISHED INITIAL RESOURCES AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED "GANG RESISTANCE EDUCATION AND TRAINING," TO INCREASE THE APPROPRIATIONS, IN THE AMOUNT OF $100,000, CONSISTING OF A GRANT FROM THE U.S. DEPARTMENT OF THE TREASURY, BUREAU OF ALCOHOL, TOBACCO AND FIREARMS; AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT, AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE JO THE CITY ATTORNEY, FOR THIS PURPOSE; AND AUTHORIZING THE CITY MANAGER TO EXPEND MONIES FROM THIS FUND FOR THE OPERATION OF THE PROGRAM; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. WHEREAS, the City of Miami Police Department is continuing its efforts toward educating the youth of the community about the'•• - dangers of gang involvement; and WHEREAS, the Gang Resistance Education and Training Program is designed to educate junior high school students about the dangers of gang involvement; and WHEREAS, the U.S. Department of Treasury, Bureau of Alvcohol, Tobacco and Firearms (the "Bureau"), has approved an additional 12200 award in the amount of $100,000 for the continued operation of this successful program; and WHEREAS, City matching funds are not required; and WHEREAS, any purchases shall comply with applicable City Code purchasing requirements; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Ordinance No. 11332, as amended by Ordinance Nos. 11486, 11660, 11784, 11957, 12029 and 12108, is further amended in the following particulars:'/ "ORDINANCE NO. 11332 "Section 2. The following Special Revenue Fund is hereby established and resources are hereby appropriated as described herein: FUND TITLE: GANG RESISTANCE EDUCATION AND TRAINING RESOURCES: UNITED STATES DEPARTMENT OF THE TREASURY, BUREAU OF ALCOHOL, TOBACCO AND FIREARMS $822,294.38 $922,294.38 APPROPRIATIONS: ;822,294.38 $922,294.38 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 4 Section 3. The City Manager is authorized2' to accept the grant from the Bureau, and to execute the necessary documents, in a form acceptable to the City Attorney, for this purpose. Section 4. The City Manager is authorized to expend monies from this Fund for the continued operation of the program. Section 5. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance is declared to be an emergency measure on the grounds of urgent public need for the preservation of peace, health, safety, and property, of the City of Miami,,and upon the further grounds of the necessity of the City of Miami to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 8. The requirements of reading this Ordinance on two separate days is dispensed with by an affirmative vote of not less than four-fifths of the members of the City Commission. zi The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4 y Section 9. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor. 3/ PASSED AND ADOPTED BY TITLE ONLY this 14th day. of March , 2002. ANUEL A. DIAZ, M A EST: -W 054 L98 PRISCILLA A.-T-HOMPSON- CITY -.CLERK APPROVZAS"/ �M`AND CORRECTNESS: DRO VILARELLO ATTORNEY W1218:tr:LB 3i If the Mayor does not sign this Ordinance, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 4 CITY OF MIAMI, FLORIDA 110 a INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: 2 FILE: of the City Commission SUBJECT: Proposed Emergency Ordinance FROM:AManag eneZ REFERENCES: Gang Resistance Education ENCLOSURES: and Training (GREAT) Grant RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Emergency Ordinance amending Ordinance No. 11332, as amended, which established initial resources and initial appropriations for a Special Revenue Fund entitled: "Gang Resistance Education and Training," accepting an additional grant from the Bureau of Alcohol, Tobacco and Firearms, in the amount of $100,000 and appropriating said funds for the operation of same. There are no matching funds required of the City of Miami. BACKGROUND The Miami Police Department is continuing its efforts to educate the youth of our community in the dangers. of gang involvement. The Gang Resistance Education and Training (G.R.E.A.T.) program provides this opportunity by targeting middle and junior high school students within the City of Miami. The program's curriculum helps Police Officers teach the students how to deal with peer pressure, gang resistance, conflict resolution and makes them aware of their responsibilities. This program reaches a minimum of 7,000 students per year. Due to the time parameters established (January 16, 2002 through January 15, 2003) for use of said grant funds, it is necessary to adopt this Ordinance as an Emergency Ordinance, so the grant may be utilized to its fullest potential. 1 CAG Ir 12200 FEB -01-2002 -11:07 J-01-187 _ 3/7/01 CITY CLERKS OFFICE ORDINANCE NTO. 12029 qb 305 858 1610 P.02 AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING ORDINANCE NO. 11332, AS AM -LADED, WHICH ESTABLISHED INITIAL RESOURCES AXID 1NIT"IAL APPROPRIATIONS FOR A SPECIAL RSVENU3 FUND ENTITLED "GANG RESISTANCE EDUCATION AND TRAINING," TO INCREASE THE APPROPRIATIONS, IN THE AMOUNT OF $41,584.38, CONSISTING OF A GRANT FROM THE U.S. DEPARTMENT OF THE TREASURY, BUREAU OF ALCOHOL, TOBACCO AND FIRI=ARMS; AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT, AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT ACCEPTANCE OF THE GRANT; CONTAINING A REPEALER PROVISION AND SEVE-RABILITY CLAUSE. WHEREAS, the City of Miami Police Department is continuing its efforts toward educating the youth of our community about the dangers of Gang involvement; and WHEREAS, the Gang Resistance Education and Training Program is designed to educate Junior high school students about the dangers of gang involvement; and WHEREAS, the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms (the "Bureau"', has approved an additional award in the amount of $41,584.38 for the continued operation of this successful program; and _ 2 20 0 FEB -01-2002 11:08 CI7Y' CLERKS OFFICE 305 858 1610 P.03 WHEREAS, City matching funds are not required; and WHEREAS, any purchases shall comply with applicable City Code purchasing requirements; P10w, r> ERFFORE, BE IT ORDAINED BY THE COMISSSON OF THE CITY OF MIAMI, FLORIDA: Section 1. The recizais and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Secticn 2. Ordinance No. 11332, as amended by Ordinance Ncs. 11486, 11560, 11784, and 11957, is further amended in the following particulars: 1/ "CRDINANCE NO. 11332 r Isection 2. The fcllowing Special Revenue Fund is hereby established and resources are hereby appropriated as described herein= FUND TITLE, GANG RESISTANCE EDUCATION AN"D TRAINING RESOURCES: UNITED STATES DEPARTMENT OF THE 'IPMURY, BUREAU OF ALCOHOL, TOBACCO AND FIREARMS $?8C,709.38 APPROPRIATIONS: GANG REGIETANCEE EDUG&T;0P xi words and/or . figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 4 12200 FEB -01-2002 -11:08 CITY CLERKS OFFICE 305 858 1610 P.04 Section 3. The City Manager is authorizedv to accept the grant from the Bureau, and to execute the necessary documents, in a form acceptable to the City Attorney, to implement acceptance of the grant. Section 4. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with t}ie provisions of this Ordinance are repealed. Section 5. If any section, part of section, paragraph, clause, phrase, or word of this ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 6. This Ordinance s declared to be an emergency measure on the grounds of urgent public need for the preservation of peace, health, safety, and property of the City of Miami, and upon the further grounds of the necessity of the City cf'miami to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 7. The requirements of reading this Ordinance on two separate days is dispensed with by an affirmative vote of not less than four-fifths of the members of -the City Commission. a' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4 12200 FEES=01-2002 1106 CITY CLERKS OFFICE 305 256 1610 F.05 Section. 8. This Ordinance shall become effective immediately upon its adQptio: and signature of the Mayor --a/ PASSED AND ADOP^ED BY TITLE ONLY this 8th day 0f March 2001. JOE CAROLLO, MAYOR iw down at t I�3��tdl�$ ��►�� w�t;z�u='tr�� ATTEST: WALTER J. FCEMAN CITY CLERK r�J Vi LAR: C:IT ATTORNEY I 021:LR:BSS:LN AND CORRECTNESS;V ai If the Mayor does notsign this Ordinance, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the mayor vetoes this Ordinance, it shall become effective im-nediately upon override of the veto by the city Co:nmassi.on. Page 4 of 4 12200 TOTP.L P.05 J-00-740 8/28/00 11. .1 .5 e ORDINANCE NO. AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING ORDINANCE NO. 11332, AS AMENDED, ADOPTED JANUARY 25, 1996, WHICH ESTABLISHED INITIAL RESOURCES AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED "GANG RESISTANCE EDUCATION AND TRAINING" TO INCREASE APPROPRIATIONS TO THE FUND IN THE AMOUNT OF $113,125, CONSISTING OF A GRANT FROM THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS; AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT, AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE.TO THE CITY ATTORNEY, FOR THIS PURPOSE; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. WHEREAS, the City of Miami Police Department is continuing its efforts toward educating the youth of the community about the dangers of gang involvement; and WHEREAS, the Gang Resistance Education and Training Program is designed to educate, junior high school students about the dangers of gang involvement; and WHEREAS, the Bureau -of Alcohol, Tobacco and Firearms has approved an additional' award in the amount of $113,125 for the continued operation of this Program; and (> Pa _. 1220 • WHEREAS, any purchases will comply with applicable City Code purchasing requirements; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are hereby adopted by .reference thereto and incorporated herein as if fully set forth_ in this Section. Sectioni2. Ordinance No. 11332, as amended, adopted September 12, 1996, is hereby amended in the following part icul ars :l� "ORDINANCE NO. 11332 "Section_ 2. The following Special Revenue Fund is hereby established and resources are hereby appropriated as described herein: FUND TITLE: Gang Resistance Education and Training RESOURCES: Bureau of Alcohol, Tobacco and Firearms $626, goo 5739.125 APPROPRIATIONS: 666;969 $739.125 s ' * * * * N 1' words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. 12200 Page 2 0f14 Section 3. The City Manager is hereby authorized=' to accept the grant from the Bureau of Alcohol, Tobacco and Firearms, and to execute the necessary documents, in a form - acceptable to the City Attorney. Section 4. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are hereby repealed. Section 5. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 6. This Ordinance is hereby declared to be an emergency measure on the grounds of urgent public need for the• preservation of peace, health,. safety, and property of the City of Miami, and upon the further grounds of the necessity of the City of Miami to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. v The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4 • 0 Section 7. The requirements.of reading this Ordinance on two separate days is hereby dispensed with an affirmative vote of not less that four-fifths of the members of the Commission. Section 8. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED BY TITLE ONLY this :14th day Of �S ,nt _mher 2000. JOE CAROLLO, MAYOR In aCc�nce with i►tiami Cone Sec. 2.35, since tha : 10, did nod !::� ;.�!:� e�n,_,•.�� r.9 by e_i.ning d in V. der:3. ;A*t ! c� �--c►:�_-.: �!:i . ::. t L'-"•con-m—s a ectPvre u't t+:� c ,..r.- Ci':'.'10 C", C' ':�T'.1 ragar 'g 8came, VAthout the iAviof ATTEST: - WALTER J. FOEMAN CITY CLERK CORRECTNESS:t/ 7CI ATTORNEY 31: LB: BSS City Clack v If the Mayor does not sign this Ordinance, it shall become effective at the end of .ten calendar days from the date it was passed and adopted. If the Mayor vetoes this ordinance, it shall become effective immediately upon override of the veto by the City Commission. Pacze 4 of 4 MAR— 4— 9 3 THIj Ea 6 1 • P_ 02 1/2/96 11 3 3 2 ORDINANCE NO. AN EMERGENCY ORDINANCE ESTABLISHING A SPECIAL REVENUE FUND ENTITLED: RGANG RBSISTARCS EDUCATION AND TRAINING," AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME IN THR AMOUNT OF $100,000, CONSISTING OF A GRANT FROM THE BUREAU OF ALCOHOL, TOBACCO ANIS FIREARMS; AUMORIZING THE dITY MANAGER TO ACCEPT SAID GRANT AWARD FROM SAID GRANTOR AND T® EXECUTE THE NECESSARY DOCUMENTS), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE. WHEREAS, the Miami. Police Department is continuing its efforts toward educating the youth of our community to the danger of gang involvement; and WHBR$AS,. the Gang Resistance Education and Training (RG.R.B.A.T.R) is designed to further this commitment by educating junior high school students about the danger of gang involvement; and WHEREAS, the Bureau of Alcohol, Tobacco and Firearms has approved an award of $100,000 toward the payment of salaries/overtime, training/travel, vehicle rentals, administrative coats and other related expenses, with no matching funds from the City of Miami; NOW, THEREFORE, BE IT ORDAINED BY THE COMISSION OF THE CITY OF MIAMI, FLORIDA; t 11.98 1 40 f h G 0 P 12240 t 'MAR- 4-99 TH®1E.0.< Section 1. The recitals and findings contained in the Preamble to this Ordinance are hereby adopted .by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The following Special Revenue bund is hereby established and resources are hereby appropriated as_described herein: FUND TITM Gang Resistance Education and Training Rl30VAC99t Bureau of Alcohol, Tobacco and Firearms$ $100,000 APPROPRIATIONS: Salaries/Overtime $ 49,240. Travel/Training $ 13,720 Rental vehicles $ 9,090 Other Related Expenses $ 16,950 Administrative Costs $ 11,000 Section 3. The City Manager is hereby authorized) to accept said grant as set forth in the Preamble to this Ordinance and to execute the necessary document(s), in a fours acceptable to the City.Attorney, for this purpose. Section 4. All ordinances or parts of ordinances insofar as they are inconsiistent or in conflict with the provii;tiona of this Ordinance are herelby.repealed. Section S. If any section, part of section, paragraph, clause, -phrase or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. ' The herein authorization is fbrther subject to compliance with ®11 requirements that may be imposed by the City . Attorney, including but not limited to those proscnbed by applicable City Charter and Code provisions, .2. 1220® THU o 02 i✓ Section 6. This Ordinance is hereby declared to be an emergency measure on'the grounds of urgent public need for the preservation of peace, health, safety, and property of the City of Miami, and upon the further grounds of the necessity to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 7. The requirement of reading this Ordinance on two separate days is hereby dispensed with by an affirmative vote of not less than four-fifths of the members of the Commission. Section B. This ordinance shall become effective immediately upon its adoption. PASSED AND ADOPTED BY TITLE ONLY this 25th day of January i996. I ATT .WAMR ` `. O.`AN CITY CL BUDGETARY R VIEW: S MWORAR S. SURANA ASSISTANT CITY MANAos .3- S192MM P. CLAAXI MAYOR 12200 •M Fa R. — 4-99 THU1 6 :0-3 s PREPARED AND APPRO BY: CHARLES C. MAY CRIBF ASSISTANT CITY ATTORM . APPROVED AS TO FORM AND CORRECTURSS : A. fQ J III CITY-ATTorq W097:csk:CCM 12200 J-97=252 4129/97 ORDINANCE NO. 11487 AN EMERGENCY ORDINANCE AMENDING SECTION 2 OF ORDINANCE NO. 11332, ADOPTED JANUARY 25, 1996, WHICH ESTABLISHED INITIAL RESOURCES AND INITIAL APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED= "GANG RESISTANCE EDUCATION AND TRAINING", THEREBY INCREASING SAID APPROPRIATION IN THE AMOUNT OF $85,000, CONSISTING OF A GRANT FROM THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR INCLUSION IN THE CITY CODE. WHEREAS, the City of Miami Police Department is continuing its efforts to educate the youth of our community to the dangers of gang involvement; and WHEREAS, the Gang Resistance Education and Training Program will target junior high school students within the City of Miami; and WHEREAS, the Bureau of Alcohol, Tobacco and Firearms has approved an additional grant award, in the amount of $85,000, for the - continued operation of this successful program; and WHEREAS, there are no matching funds required from the City of Miami; and WHEREAS, any purchases would have to comply with applicable City Code purchasing requirements; NOW, THEREFORE, BE 1T ORDAINED BY THE COMMISSION OF THE CITY or- MIAMI, pMIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are hereby adopted by reference thereto and incorporated herein as if fully set forth .in this Section. Section 2: Section 2 of Ordinance No. 11332, adopted January 25, 1996, is hereby amended in the following particulars:,/ p Section 2. The following Special Revenue Fund is hereby established and resources are hereby appropriated as described herein. FUND TITLE: GANG RESISTANCE EDUCATION AND TRAINING RESOURCES: Bureau of Alcohol, Tobacco and Firearms 44001000 $185,000 APPROPRIATIONS: �sau� d3,�:30 X000 Necessary expanses for the continued operation of the Gang Resistance Education and Training program in an amount not to exceed $ 185,000" Section 3. The City Manager is hereby authorized to accept the grant as set forth in the Preamble to this Ordinance and to execute the necessary documents?, in a form acceptable to the City Attorney, for acceptance of said grant. 1/ Words and/or figures stricken through ' shall be deleted. Underscored words and/or figures shalt be added. the remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. 2 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 12200 Section 4. The Department of Police is authorized to expend monies from this Special Revenue Fund for necessary expenses to continue the operation of the hereinabove Program. r Section 5. All ordinances or parts of ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are hereby repealed. Section 6. If any section, part of section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance is hereby declared to be an emergency measure on the grounds of necessity of the City of Miami to make the required and necessary payments to its employees and officers, payment. of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 8. The requirements of reading this Ordinance on two separate days is hereby dispensed with by an affirmative vote of not less than 415ths of the members of the City Commission. Section 9. This Ordinance shall become effective immediately upon adoption. PASSED AND ADOPTED this 7th day of May , 1997. E AROLLO, MAYOR ATTEST - WALTER J. FOEMAN CITY CLERK 3 BUDGETARY AND FINANCIAL REVIEW: CIZPAK PAREKH DIRECTOR, DEPARTMENT OF BUDGET APPROVE6 AS TO FORM AND CORRECTNESS: n A. I N J S, III CITY ATT EY W297:CSK 12200 JUL-- 1 3- 9 a J-98-360 4!21198 MO"sS : 33 • ORDINANCE NO. 11660 AN ORDINANCE AMENDING ORDINANCE NO. 11332, ADOPTED JANUARY 251H, 1996, WHICH ESTABLISHED INITIAL RESOURCES AND APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED "GANG RESISTANCE EDUCATION AND ?RAVING," BY INCREASTNO SAID APPROPRIATIONS, IN THE AMOUNT OF $85,000, CONSISTING OF A GRANT FROM THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT, AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS PURPOSE; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. F" 0 2 WHEREAS, the City of Miami Police Department continuing its efforts to educate the youth of our community in the dangers of gang involvement; and and WIREAS, this program wiff target junior high school students within the City of Miami; WHEREAS, the Bureau of Alcohol, Tobacco and Firearms has approved an additional award, in the amount of $85,000.00, for the continued operation of this successfW program; and WHEREAS, there are no matching funds required of the City of Miami; and 122040 JJL-_i"3 a MO�1 34 i P. 03 WHEREAS, any purchases would have to comply with applicable city code purchasdng . requirements, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble to this Ordinance are hereby adopted by reference thereto and incorporatedherein as if fully set forth in this Section. Section 2. Section 2 of Ordinance No. 11332, adopted January, 25`", 1496, is hereby amended in the following particulars: "Section 2. The following Rinds, as described herein, are hereby appropriated to "Crang Resistance Education and Training" Special Revenue fund: FUND TITLE: GANG RESISTANCE EDUCATION AND TRAZ41NO RESOURCES: Grana from the Bureau of Alcohol, Tobacco and F'treanms 85 00 APPROPRIATIONS: Poke SalaAes0veeti$44iA P"Mai g 513,720 lea 3-x-09® r "OF R613104 616,950 Gests t,9$ MMuly aUsnsg for the continued opptrjti'on ofth_ The C g.$esistance lEduc tion wd Trainitt� prog= in an amount of to exceed S185.000„ ' Words and/or Rpm sWckea through shall be deleted. Underscored Hmords and/or figures shall be addet The mmaJning provisions are now in effect and remain unchanged. JUL.-1.3•--95 MOF 0:34 -P.,04 Section 3. The City Manager is hereby authorized to accept the grant as set forth in the Preamble to this Ordinance and to execute the necessary documents, in a form acceptable to the City Attorney, for acceptance of the aforesaid monies for the compensation of personnel. Section 4: The Department of Police is authorized to expend monies from this Fund for necessary expenses to continue the operation of said Program. Section S. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are hereby repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be aEPected. PASSED ON FIRST. READING BY TITLE ONLY this 28th day of April , 1998. PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY this 26th day of May '1998. JOE CAROLLO, MAYOR In a=tdam whh Miami Coda Sec. 2-m, shin the Mayor did not indicate approval of this legWatlon by signing It In the designated place pro -Ades, said leg;; awon rw:i becomes eNeOve with the slaps® of ten (10) days from the dato of Cemrr; ssI n moardme ing same, without the Mayor exercJBIQ a yob, ,-� ! ATTEST. Wefier�d, Fj4'mat City Clertt WALTER L FOEMAN, CITY CLERK ' The herein authorUadon is Amber subject to compliance with all requirerwats that may be imposed by. the City Attoracy, including but not limited to those prescribed by applicable City Charter and Code provisions. 12200 JUL-- i 3-90 WtO�1 3 i g3 BUDGETARY I ZrW: DIPAK PAREIM, DIRECTOR OFFICE OF BLrDGET AND MANAGEMENT ANALYSIS PREPARED AND APPROVED BY: AEL O. DIAZ DEPUTY CITY A ORNIEY APPROVED AS JORNY M CORRECTNESS: :CSIK:ROD . J-99-334 4/15/99 11784 ORDINANCE NO. AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING ORDINANCE NO. 11332, AS AMENDED, ADOPTED JANUARY 25, 1996, WHICH ESTABLISHED INITIAL RESOURCES AND INITIAL APPROPRIATIONS FOR A SPECIAL REVENUE FUND ENTITLED "GANG RESISTANCE EDUCATION AND TRAINING" TO INCREASE SAID APPROPRIATIONS, IN THE AMOUNT OF $356,000, CONSISTING OF A GRANT FROM THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS; AUTHORIZING THE CITY- MANAGER TO ACCEPT SAID GRANT, AND TO EXECUTE THE NECESSARY DOCUMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; AUTHORIZING THE CITY MANAGER TO EXPEND MONIES FROM THIS FUND FOR NECESSARY EXPENSES TO CONTINUE THE OPERATION OF THE PROGRAM; AND FURTHER CORRECTING A SCRIVENER'S ERROR TO ACCURATELY REFLECT THE AMOUNT PURSUANT TO ORDINANCE NO. 11660 APPROPRIATED TO SAID FUND; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE. WHEREAS, pursuant to Ordinance No. 11332, adopted January 25, 1996, a special revenue fund. entitled: "Gang Resistance Education and Training," was established to appropriate funds in the amount of $100,000, consisting of a grant from the Bureau of Alcohol, Tobacco and Firearms, to target middle and junior high school students within the City of Miami as to the dangers of gang involvement; and WHEREAS, pursuant to Ordinance No. 11487 adopted on 12200 May 7, 1997,. Ordinance No. 11332 was amended -to accept additional grant monies in the .amount of $85,000 for atotal-appropriation to said fund in the amount of $185,000; and WHEREAS, . pursuant to Ordinance No. 11660 adopted on May 26, 1998, Ordinance No. 11332 was further amended to accept grant monies in the amount of $8.5,000, for a total appropriation to said fund in the amount .of $270,000; and WHEREAS, amendatory Ordinance No. 11660 did not (a) properly reflect Ordinance No. 11332 as the Ordinance being amended, and (b) that the fund was increased by an additional $85,000; and WHEREAS, the Bureau of Alcohol,- Tobacco and Firearms has approved an additional award, in the amount of $356,000, for the continued operation of said Program; and WHEREAS, any purchases for the expenditure of said funds must comply with applicable City Code purchasing requirements; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OFTHS CITY OF MIAMI, FLORIDA: .Section 1. The recitals and findings contained in the Preamble to this Ordinance are hereby adopted by reference thereto and incorporated herein as if fully set forth in this 12200 2 Section. Section 2. Section 2 of Ordinance No. 11332, as amended, adopted January 25 1996, is hereby further amended in the following particulars:l/ FUND TITLE: Gang Resistance Education and Training RESOURCES: Bureau of Alcohol, Tobacco X69$ 5626,nnn and Firearms APPROPRIATIONS: Gang Resistance Education and Training &-,-989 $4, nnn Section 3. Ordinance No. 11660 is hereby amended to correct a scrivener's error,to accurately reflect the additional appropriation of $85,000 which, by said Ordinance, increased said fund to a total appropriation of $270,000. Section 4. The City Manager is hereby authorizeel to accept the grant from the Bureau'of Alcohol, Tobacco and Firearms and to enter into the necessary contract(s) and/or agreements(s), in a form acceptable to the City Attorney for acceptance of the 1/ Words and/or figures stricken through shall be deleted. Underscored Words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Z/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. x.2200 3 - aforesaid monies for the operation of said Program. Section 5. All Ordinances or parts of Ordinances insofar as they are inconsistent or in conflict with. the provisions of this Ordinance are hereby repealed. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance is hereby declared to be an emergency measure on the grounds of urgent public need for the preservation of peace, health, safety, and property of the City, of Miami, and upon the further grounds of the necessity of the City of Miami to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section S. The requirement of reading this Ordinance on two separate days is hereby dispensed with by an affirmative vote of not less than four-fifths of the members of the Commission. Section 9. This Ordinance shall become effective - 4 - 12204 immediately upon its adoption and signature of the Mayor.31 PASSED AND ADOPTED this 27th day of April , 1999. JOE CAROLLO, MAYOR In aocordence with Miami Code Sec. 2-36, since the Mayor did not indicate eoarnvel W. this legislation by signing it In the designated place provided. said -- !a. becomes effective with the elapse of ten (10) days ftp4 the d '- Cornn..3 ' :, e.: iic- regarding same, without the Mayor exercising a, e . ATTEST: Waiter J.man, City Clerk WALTER J. FORMAN CITY CLERK NESS t i� If the Mayor does not sign this Resolution, it shall become effective at the. end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 12900 -.5 - To: James Chambliss Assistant Chief Criminallnvestigatio Division o hann X72 FROM : t. o Roque Commader Juvenile Investigations Unit W CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: February 7, 2002 FILE : SUBJECT: G.R.E.A.T. Grant REFERENCES: ENCLOSURES: G.R.E.A.T. is a gang prevention program designed to educate today's youth about the dangers associated with being a gang members and participating in random acts of violence. Program Description The Gang Resistance Education and Training (G.R.E.A.T.) Program is designed: To help children set goals for themselves, resist pressures, learn how to resolve conflicts without violence, and understand how gangs and youth violence impact the quality of their lives. G.R.E.A.T. students discover for themselves the ramifications of gang and youth violence through structure exercises and interactive approaches to learning. Through the combined efforts of law enforcement, the schools, and the community, we can make a difference in the lives of children in our community by providing them with the necessary skills and information to say "NO" to gangs and act of random violence. G.R.E.A.T. is another tools that can be used to enhance community -policing efforts by combining classroom instruction with the talents and experience of local law enforcement personnel who address issues relating to violent crime and street gangs. The Grant also provides G.R.E.A.T. participants to attend field trips as rewards for graduating. FUNDING SOURCE Federal grant administered through A.T.F.(matching funds not required) BUDGETED AMOUNT 2002 $100,000.00'( Projected students to graduate: 2,000 ) 1220 • Page 2 GRANT RUN DATE February 2002 to July 2002 • BRAKE DOWN OF 2002 BUDGET $ 70,000.00 of grant money is budgeted for salaries (overtime reimbursement for police officers.) $ 20,000.00 of grant money is budgeted for equipment and training (lesson plans, booklets, easels, and miscellaneous equipment/training for mandatory certification.) $ 10,000.00 of grant money is budgeted for supplies (GREAT T-shirts, pens, books for students). FIELD 'TRIPS 3 field trips are scheduled for 2002 school year 100 students are scheduled to attend SUMMER CAMPS Legion Park, Shenandoah Park, and Edison Complex Note: This will be the seventh year the G.R.E.A.T. grant was awarded to the Police Department. The following is the list of schools that certified G.R.E.A.T. officers are projected to be teaching at during the 2002 school year. We are going to attempt to continue the program at the same schools. However, we must consider that we did not receive the same amount of funding as in previous years: 1220I Page 3 Shadow Lawn Elementary 149 NW 49 ST. Wheatley, Phyllis Elementary 1801 NW 1 ST. Coral way Elementary 1950 SW 13 AVE Allapattha Middle 1331 NW 46 ST. Jose Diego Middle 3100 NW 3 ST. Kin lock Pack Middle 4340 NW 3 ST. Booker T. Washington Hiph School Jackson Hospital S.A.R.P. Program a Citrus Grove Elementary 2121 NW 5 ST. Douglas, Frederick Elementa 314 NW 12 ST. Kin loch Park Elementary 4275 NW 1 ST. Citrus Grove Middle 2153 NW 3 ST. Shenandoah Middle 1023 SW 21 AVE Miami Edison Middle 6101 NW 2 AYE/ Miami Jackson High School 12200 d ASSISTANT DIRECTOR DEPARTM E11 T OF THE TREAS+U RO ;'RLA L, TOBACCO AND FIREARMS TON, DC 20226 _ � AT10NS rylii�: ti Y..� Chief Raul Martinez Miami Police Department 400 NW 2 Avenue Miami, Florida 33128-0000 Dear Chief Martinez: 501020:CSK 6410 ,. n i f bK D' 3�La'e FV "t Fla iaR � `'^2 "- .V Thank you for your dedication to reducing youth violence your community. We received your application regarding funding for fiscal year 2002 for your G.R.E.A.T. Program. After reviewing your application and supporting documentation, your agency will be awarded $100,000.00. congratulate you on your success with the G.R.E.A.T. Program and hope this will allow you to continue to grow and strengthen your program's efforts. Please note that this does NOT constitute authority to incur expenses. Enclosed is your cooperative agreement packet for the amount stated above. This packet must be completely filled out, signed and mailed back to the Government Technical Representative by the date specified in the packet. in I Please do not consider your cooperative agreement as active until a fully approved copy of the agreement, signed by the Cooperative Agreement Officer, is returned to you. Your funding does not take effect until the date noted in Section 2 of the agreement. Any costs incurred prior to the commencement date of the agreement will remain the full responsibility of your agency. If you have previously received G.R.E.A.T., please note that there are some significant changes to the' cooperative agreement. Because of'the changes and new reporting and audit requirements, it will be necessary for every agency to identify up to two people who will be responsible for processing their reimbursement requests and have them attend a mandatory cooperative agreement workshop. Since these workshops are mandatory for all RECIZIVED. .. FEB -1 2002 'VVWW.ATF.7REAS.GOV I LEGISLATION DETAIL -2 - Chief Raul Martinez grant recipients expenses associated with attending this training will be reimbursable through your cooperative agreement. These two-day mandatory workshops will instruct personnel on changes to the cooperative agreement in addition to the new audit and reporting policies/procedures for reimbursements. Enclosed in this package is -information' -regarding the dates and locations for these workshops. Please complete the enclosed registration form and fax it to the G.R.E.A.T. Program Branch at (202)927-3180 by Friday,. January 18, 2002. Please indicate your top two choices on your workshop registration form, as .we will be filling these workshops on a first come first serve basis. You must register with the G.R.E.A.T. Program.Branch prior to making any travel arrangements for these workshops. Again, I commend you for being a community leader in -the fight against youth violence. Your efforts are appreciated and we look forward to working with you and your local G.R.E.A.T. Program.. If you have any -questions, please feel free to contact Cooperative Agreements Section .Chief, -Christine Keyser of the-G.R.E.A.T. Program Branch, at (800)726-7070, extension 7-5055. Sincerely yours, Gale D. Rossides Assistant Director (Training and.Professional Development) Enclosure �22�® COOPERATIVE AGREEMENT NO. ATCO20147 BETWEEN The City of Miami, Florida i `+ BUREAU OF ALCOHOL, TOBACCO AND FIREARMS 1. PURPOSE The purpose of this Cooperative Agreement,(agreement) is to establish a legal relationship between the Bureau of Alcohol, Tobacco and Firearms (ATF) and the Miami Police Department, Miami, Florida(LOCAL GOVERNMENT). This agreement sets forth the responsibilities for the operation of the gang prevention program known as Gang Resistance Education and Training (G.R.E.A.T.) in the City of Miami, Florida. All terms and conditions herein are binding upon execution of the agreement by both parties. 2. PERIOD OF PERFORMANCE This agreement is limited to the operation of the G.R.E.A.T. Program. The period of performance begins January 16,:2002 and ends January 15, 2003. However, ATF intends to continue the legal relationship in the future, subject to continuing congressional appropriations. In future years, no legal liability on the part of ATF or the Federal Government shall accrue unless funds are made available to the CAO and the LOCAL GOVERNMENT receives written notification of the amount of funds available. The continuation of the agreement in future years will be subject to a reapplication process by the LOCAL GOVERNMENT. 3. SCOPE OF WORK In the Treasury, Postal.Service and General Government Appropriation Bill for the Fiscal Year ending September 30,-2001, ATF was directed to continue operation of the G.R.E.A.T. Program, which was originally started as PROJECT OUTREACH in the Fiscal Year 1992 appropriation. G.R.E.A.T. is a project which uses the skills of ATF, State and local law enforcement personnel, as well as individuals from community and civic groups, to develop a program that educates youth about the dangers associated with joining street gangs. G.R.E.A.T.. consists of three major phases: Phase I School -Based Education. 12200 Phase II Summer Education/Recreation Phase III Parent Involvement Program 4. COOPERATIVE AGREEMENT PLAN During the period of performance the G.R.E.A.T. Program will be implemented and continued as follows: A.. RESPONSIBILITIES OF the City of Miami, Florida The'City of Miami,'Florida, through the Miami Police Department, will participate in the G.R.E.A.T. Program as specified below: (1) Phase I _ The LOCAL GOVERNMENT shall arrange with local area middle/junior high schools, to schedule 13 one period classes,(for those agencies whose officers have been re -.certified in the new G.R.E.A.T. Curriculum. All others will continue to teach the nine class curriculum until they have been re -certified) in a sufficient number of instructional blocks so.as to instruct a minimum of .2000 students per year on the dangers of gangs in accordance with the G.R.E.A.T. Program lesson plans. Classes will be taught in an appropriate education time slot as determined by local school officials. These classroom lessons are to be presented during the school year of the performance period of the agreement as specified in Section 2 of this agreement. The lessons will be taught to middle/junior.high school students within the City of Miami school system or approved after- school settings. The LOCAL GOVERNMENT is required to order graduation certificates from the G.R.E.A.T. Program Office for student participants of the program. Certificates.are provided free of charge and should be ordered at least 8 weeks prior to graduation. Requests for certificates should be mailed to the address listed in Section 15.C. The number of certificates ordered shall reflect the actual number of students enrolled in the program, as this information will be used as a factor in determining future funding. PHASES II and III OF G.R.E.A.T.. The LOCAL GOVERNMENT shall submit an implementation plan 3 12 U0 COOPERATIVE AGREEMENT NO. ATCO20147 for phases II and III by May 1, 2002. Implementation of Phases II and III must support Phase I of this agreement and be in accordance with the following guidelines: Phase II The LOCAL GOVERNMENT will be required to coordinate summer education/recreation activities at sites selected by the cognizant police department. Additionally, the LOCAL GOVERNMENT will attempt to match available existing community programs and resources with G.R.E.A.T. students and graduates. These summer components must be in accordance with the G.R.E.A.T. programs guidelines for this section. Copies of approved activities and educational.components can be obtained from the G.R.E.A.T. program Branch. Phase III The LOCAL GOVERNMENT will institute an education program for parents of youth involved in gangs .and/or at risk of joining gangs, and for parents of other Phase I participants. These family components must be in accordance with the G.R.E.A.T. programs guidelines for this section. Copies of_approved activities and educational components can be obtained from the G.R.E.A.T. program Branch. Under the terms of this agreement, ATF will not reimburse the LOCAL GOVERNMENT for any expenses incurred after the end of the period of performance specified in Section 2. (3) The LOCAL GOVERNMENT agrees to provide an officer(s) part-time, to assist the G.R.E.A.T. Program as a Team Leader(s). The LOCAL GOVERNMENT agrees to allow an officer(s) to complete G.R.E.A.T. Officer Training, teach the G.R.E.A.T. curriculum, complete G.R.E.A.T. Management Leader _training, and assist the National Training Team as a Team Leader. The LOCAL GOVERNMENT agrees to provide the services of said Team Leader(s) for 4 X22.00 COOPERATIVE AGREEMENT NO. ATCO20147 G.R.E.A.T. training sessions during the period of performance of this agreement at the rate of 2 weeks per $50,000 dollars of award. Amount of Award Reauired Weeks $50,000 2 $100,000 4 $150,000 6 $200,000 8 $250,000 10 .$300,000 12 $350,000 14 $400,000 16 Local governments that are in their -first year of federal funding are excluded from the above requirement.'However, it is suggested that the LOCAL GOVERNMENT designate an officer to complete team leader training. In the event funding becomes available for the following year, the LOCAL GOVERNMENT will be required to provide an officer(s) in .accordance with paragraph 4 above. (4) It is the responsibility -of. -the -LOCAL GOVERNMENT to. plan., 'initiate and oversee the completion of.the G.R.E.A.T—Program; to prepare quarterly progress reports and quarterly requests for payments; to certify the accuracy.of contractor and vendor billings; to ensure the cost efficient and timely completion of the project;. and to immediately notify ATF, in writing, of any issues or problems, real or anticipated, which might affect the successful completion of the -project within. the time frame and funding established in the agreement. (5) It is the responsibility of .the LOCAL GOVERNMENT to :ensure that Officer's regular and overtime salaries shall not exceed 70% of the total amount obligated under this agreement. It is also the responsibility of the LOCAL GOVERNMENT to ensure that any funds requested for regular 'or overtime salaries must be G.R.E.A.T. related and the funds must be.for.certified G.R.E.A.T. officers or exceptions approved by the Branch. (6) Expenditures for equipment, furniture or other capital assets -may be reimbursed, but only if prior 5 x.2200• COOPERATIVE AGREEMENT NO. ATCO20147 written approval for the purchase is obtained from the Government Technical Representative (GTR). "Equipment means an article of non -expendable, tangible personal property having a useful life of more than one year. "Other Capital Assets" means buildings, land, and improvement to buildings or land that materially increase their value or useful life. Expenditure requests must be submitted in writing to the GTR. The request shall include the item(s) to be purchased, quantity, per item cost, extended cost, useful life and a justification as to why such an expenditure is required and how it benefits the G.R.E.A.T. program. The request must also include any previous purchases of the same or similar item. Total of expenditures for equipment, furniture or other capital assets shall not exceed 20% of the total amount obligated under this agreement. Upon receiving written approval from the GTR and once this equipment is purchased, the LOCAL GOVERNMNET must submit a list of this equipment and any applicable serial numbers to the GTR for accountability purposes. (7) The LOCAL GOVERNMENT must submit to the GTR a semi-annual report within 45 days of the close of each calendar quarter. This report shall describe the programmatic and financial status of the project. The GTR shall be advised of any significant programmatic or financial adjustments/modifications. A progress report format is provided in Attachment V. Failure to submit the first 2 -quarterly reports will result in a non-compliance judgment with the agreement.and any further expenditures will not be reimbursed. A final agreement report must be submitted by the LOCAL GOVERNMENT within 45 days after the completion of the project. This final report will contain the date of completion, final costs, and a statement that the agreement is completed. Failure to submit semi-annual progress reports or the final agreement report may be interpreted as non-compliance with this agreement and will be utilized in any further requests for funding. B. RESPONSIBILITIES OF ATF FOR REIMBURSEMENT 0 12200 - COOPERATIVE AGREEMENT NO. ATCO20147 (1)'(a) ATF has obligated, to the"City of Miami, Florida, $100,000.00 for the school-based education phase of the G.R.E.A.T. Program. Funds are provided to reimburse the LOCAL GOVERNMENT's cost.incurred as follows: * Officers' time , regular and overtime, must be G.R.E.A.T. related and documented with a signature.from an authorizing official; * G.R.E.A.T. training expenses, such as instructional materials, workbooks, instructor fees, and guest speakers' fees.; *-.Expenses incurred in connection with officers receiving G.R.E:A.T. officer training. This includes transportation; lodging and per diem in accordance with Federal Travel Regulation. Officer's time (regular and overtime) will be paid during training. Overtime shall not exceed 10 hours per week during training; * Printed materials such as student handbooks, and awards; * Administrative expenses, directly supporting G.:R.E.A.T. activities, such as general office supplies, office space leases, and clerical -.support directly supporting G.R.E.A.T._ activities, during the term of this agreement; and, * Expenses for G.R.E.A.T. promotional materials such as pamphlets, bumper stickers, hats, T-shirts, buttons, pens and pencils. * Any items bearing the G.R.E.A.T. name or logo must. be purchased from one of the following authorized vendors:. Best Expression Creative Impression 21606 N. 3rd Ave.5305 E. 18`h Street Phoenix, AZ 85027 Vancouver; WA 98661 800-932-8931 800-654-0724 www.bestexpression.cbm' Treadway Graphics Sav-on Printing 1401 Cannon Circle 4520 N. 19`h Ave. 7 12�00 e J" COOPERATIVE AGREEMENT NO. ATCO20147 Fairbault, MN 55021 _Phoenix, AZ 85015 800-653-7063 602-242-2308 www.treadwaygraphics.com Industries for the Blind, Inc. 3220 West. Vilet Street Milwaukee, WI 53208 414-933-4319 www.ibmilw.com * Any expenditure in excess of $1,000, for other than equipment, furniture or other capital assets and excluding those made from the authorized G.R.E.A.T.. vendors above, must be pre -approved, in writing, by the. GTR. In addition, any expenditures for guest speakers, training, (other than G.R.E.A.T. Officer training), or ceremonies must be pre - .approved in writing with the GTR. * Any expenditure in excess of $5,000 made from the G.R.E.A.T. vendors above, must be pre -approved, in writing, by the GTR. (b) Reimbursements will be made only when a completed SF -270, Request for Advance or Reimbursement form, attachment I, is provided by the Local Government in accordance with the terms of this agreement. (2) It is the responsibility.of the GTR or designee to monitor the project status, to review and certify interim and final payment requests submitted by the LOCAL GOVERNMENT and; to ensure that the funding limitations in paragraphs 4.A.5, 4.A.6, 4.B.1.A and 4.B.1.D have not been exceeded. C. THIRD/FOURTH GRADE SCHOOL -BASED -EDUCATION PROGRAM In addition to the G.R.E.A.T.. middle/junior high school component, the LOCAL GOVERNMENT may elect to teach a third/fourth grade G.R.E.A.T. component. The LOCAL GOVERNMENT shall arrange with local area elementary schools, to schedule four one -period sessions. to instruct third and fourth grade students on the dangers of gangs, in accordance with the G.R.E.A.T. Program lesson plans. Classes will be taught in an appropriate education time slot, as determined by local school officials. These classroom lessons are to be presented during the school year of the performance. 8 COOPERATIVE AGREEMENT NO. ATCO20147 period of the agreement as specified in Section 2 of this agreement. The lessons will be taught to third and fourth grade students within the -City of Miami school system. Under the terms of this agreement, ATF will not reimburse the LOCAL GOVERNMENT for any expenses incurred after the end of the period of -performance. D. Limitations - Other than the administrative costs expressly set. out .in paragraph B(1)(a), above, no administrative expenses or costs, whether direct or indirect, shall be reimbursed- under this agreement. .5. FUNDING, PAYMENT AND SUBMISSION OF INVOICES A. ATF will obligate $100,000.00 for reimbursement under this.agreement. Requests for reimbursement for work completed will be made by the LOCAL GOVERNMENT on a SF -270, Request for Advance or Reimbursement, attachment"I, to the GTR for review and certification. Payments will only be issued to the LOCAL GOVERNMENT, and not vendors or contractors. ATF will not provide funding in excess of the amount specified for each year the agreement is in effect. The LOCAL GOVERNMENT accepts responsibility for all costs associated with the G.R.E.A.T. Program which exceed .the level of funding provided by ATF. B.. Requests for Reimbursements shall be submitted by the LOCAL GOVERNMENT on a quarterly basis, as follows: (1) Original SF -270, Request for Advance or Reimbursement form, along with receipts/invoices supporting reimbursement request to the GTR. Requests for travel reimbursements must include the'TRAVEL REIMBURSEMENT Q 12200 COOPERATIVE AGREEMENT NO. ATCO20147 SHEET Attachment II). The GTR's address is as follows: Bureau of Alcohol, Tobacco and Firearms ATTN: Cooperative Reimbursement Section P.O. Box 50418 -- Washington, DC 20091-0418 The LOCAL GOVERNMENT will provide ATF with whatever payment information is necessary to transfer funds (electronic payment information, bank account numbers, etc.) to the LOCAL GOVERNMENT. C. Title 31 of the Code of Federal Regulations, Part 208, effective July 01, 1997, mandates that Federal payments under cooperative agreements be made via electronic. funds transfer (Waiver: Department of the Treasury check(s) will be issued ONLY when the LOCAL GOVERNMENT certifies in writing that the recipient does not have an account -at a financial institution or authorized payment agent) . (1) The following applies only to Direct Deposit payments: The LOCAL GOVERNMENT shall forward a completed SF - 3881, ACH Vendor/Miscellaneous Payment Enrollment Form, attachment III with this.signed agreement. (a) The Agency Information is preprinted to issue payment from ATF. (b) The Payee/Company Information is to be completed by the Payee. The Taxpayer. Identification Number (TIN) must be provided. The TIN is the Employer Identification Number Notice of each Direct Deposit will be forwarded to the address listed. (c) The Financial Institution Information should be completed by the Payee -Is Financial Institution. (d) All payments will be made to checking or savings accounts, not lockboxes. (e) Financial Institutions must list their nine digit American Bankers Association (ABA) 10 122® COOPERATIVE AGREEMENT NO. ATCO20147 identifying number. This number is used for the routing of direct.deposited funds. (Provide this number.only if the receiving financial institution has access to the Federal Reserve Communications System)., (f) If the receiving financial institution does not have access to the Federal Reserve Communications System, provide the name of the correspondent financial institution through which the receiving financial ,institution receives electronic funds transfer messages. (2) Any changes to funding and payment -information shall be furnished to ATF at the address in paragraph 15.B, in writing, at least 30 days before the effective date of the change. It is the LOCAL GOVERNMENT'S responsibility to furnish these changes promptly to avoid payments to erroneous addresses or bank accounts. (3) All documents furnishing payee information from the, agreement recipient must be dated and contain the signature, title, and telephone number of the agreement recipient official authorized to provide it, as well as the agreement.recipient's name. D. The LOCAL GOVERNMENT certifies, by signing the SF -270 form, attachment I, that all requests for reimbursement submitted shall.be supported by valid-receipts/invoices which are in accordance with the project authorized in this agreement. Copies of paid invoices shall be clearly .marked with the appropriate agreement number to which they are charged and maintained in the agreement project file by the LOCAL GOVERNMENT.. All such documentation shall be made available for review upon the request of ATF or any Federal audit agency. Funds specified and approved for G.R.E.A.T. shall not be transferred to another project or be used for any other purpose, unless authorized by a written modification to this agreement -signed by the LOCAL GOVERNMENT and the CAO or.his designee. E. The LOCAL GOVERNMENT certifies that= request for payment will be submitted for work, materials or - 11 1220.0 COOPERATIVE AGREEMENT NO. ATCO20147 services which have been previously funded by any other source.. F. The LOCAL GOVERNMENT will maintain such books, records, documents and other records that will accurately document all costs relating to this agreement in accordance with State laws and procedures for expending and accounting for its own funds. This documentation must be kept for a period of at least three years following the end of the agreement's period of performance and final payment. All such documents will be subject to periodic on-site review as deemed necessary by ATF and any Federal audit agencies including any Contractor hired by the Federal Government to perform audit services. 6. INSPECTION/ACCEPTANCE Inspection and acceptance of.all supplies and services under this agreement shall be accomplished by ATF's GTR or someone otherwise designated by the CAO. 7. MODIFICATIONS A. The CAO may at any time, by written order, make changes within the general scope of this agreement in any one or more of the following: (1) Description of services to be performed. (2) Period of Performance B.' Modifications that change any part of.the agreement or the responsibilities of the LOCAL GOVERNMENT must be made by mutual agreement of both parties. Failure to agree to any modification shall be a dispute under the DISPUTES clause (Section 11) of this agreement. However, nothing in this clause shall excuse the LOCAL GOVERNMENT from proceeding with the agreement as changed. C. Notwithstanding the terms and conditions of paragraphs A and B above, the estimated cost of this cooperative agreement shall not be increased or considered increased except by specific written modification of the agreement 12 12410® COOPERATIVE AGREEMENT NO. ATC620147 indicating the new agreement total. Until this modification is made, the LOCAL GOVERNMENT is not: authorized to incur costs beyond those specified under Section S.A of this agreement. 8.' ASSURANCES This agreement provides for Federal participation in an education and public awareness program to warn youth about the dangers of gangs. A local government receiving Federal .funds under this agreement -is required to assure and certify that it will, as a condition of receiving the funds, comply with applicable Federal laws and regulations governing cooperative agreements. By acceptance of this agreement the LOCAL GOVERNMENT assures and certifies that it will comply with the regulations in Attachment IV of this agreement, as .well as other listed regulations, policies, guidelines, and requirements listed in the agreement, including OMB Circular A -87 -Cost. Principles for State, Local and Indian Tribal Governments, A -102 -Uniform Administrative Requirements for Grants and Cooperative Agreements to'State and Local Governments, and A -133 -Audits of State and Local, Governments, as they relate to participation in the G.R.E.A.T..Program. In this agreement, the term "Contractor" used in Attachment IV Clauses and Provisions refers to.the "LOCAL'GOVERNMENT." 9. PUBLICATIONS AND NEWS RELEASES A. Definition.. For the purpose of this clause, "publication" includes: (1) Any document containing information for public consumption; or, (2) The act of, or any act. which may result in, disclosing information'to the public. B.' The results of this program are planned to be made available to the public through such.means as the Director of ATF shall determine. C.. Federal Government Ownership,of Official Products of Work. All interim and final reports and information, data analyses, special methodology, findings, and their related 13 122®® COOPERATIVE AGREEMENT NO. ATCO20147 documents and work products, including reports, work sheets, survey instruments, computer tapes, and any other physical materials and products produced directly under this agreement are considered Official.Products of Work, owned by the Federal Government and held for the benefit of the public. Further, the LOCAL GOVERNMENT acknowledges that it will not acquire any rights in data or goodwill for any of the materials or products produced under this agreement. D. Independent and Special Products During the term of this agreement, works authored, composed, or developed by the LOCAL GOVERNMENT and approved by the G.R.E.A.T. National Policy Board, including but not limited to brochures, curriculum, student handbooks, instructor manuals, newsletters, pamphlets, and other products developed to enhance the G.R.E.A.T. Program are considered to be Independent and Special_Products. E. Publication of Official.Products of Work Official Products of Work, quotations, therefrom, paraphrasing, or disclosures ofinterim findings may not be published without the written approval of the GTR for a period of 60 days after acceptance of the product by the GTR. Thereafter, the LOCAL GOVERNMENT shall be free to publish without ATF approval. F. Acknowledgement and Disclaimer (1) All Official Products of Work, or any part thereof, developed through the use of funds provided for under this instrument, when published by the LOCAL GOVERNMENT or other participants in the work, shall contain the following acknowledgement and disclaimer: "The work that provided the basis for this publication was supported by funding under a Cooperative Agreement with the Bureau of Alcohol, Tobacco and Firearms. The substance and findings of the work are dedicated to the public. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily reflect the views of the Federal Government." 14 1(42 COOPERATIVE AGREEMENT NO. ATCO20147 (2) All Independent and Special Products, or any parts thereof, developed through the use of funds provided for under this instrument, when published by the Local Government -or other participants in the work, shall contain the following acknowledgement and disclaimer: "The work that provided the -basis for this publication was supported in part by funding under a cooperative agreement with the Bureau of Alcohol, Tobacco and Firearms, which maintains its rights in this publication as set forth in 41 C.F.R. 3105-71.134. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily reflect the views of the Federal Government." G. Notice of News Release and Public Announcements Two copies of all press releases,. formal announcements, and other planned, written issuance's containing news or information concerning this agreement that may be made by the LOCAL GOVERNMENT or its staff, or any subcontractor or other person or organization participating in the work of this agreement shall be provided to'the GTR at the earliest possible time. News releases and other public announcements may not.disclose any interim finding or'quote or paraphrase any part of any Official Product of Work without complying with paragraphs ( E ) and ( F ) above. 10. COLLECTION OF DATA Collection, of information from ten or more persons and sponsored by ATF, shall be subject to 5 CFR 1320. A collection of information undertaken by a recipient of a Federal cooperative agreement'is considered to be sponsored by ATF only under the following conditions: A. The recipient of a cooperative agreement is collecting information at the specific request of the agency; or The terms and conditions of the cooperative agreement require specific approval.by the agency of the. collection of information or the collection procedures. 15 COOPERATIVE AGREEMENT NO. ATCO20147 11. DISPUTES A. It is hereby agreed upon that this -agreement is subject to the Contract Disputes Act of 1987, as amended (41 U.S.C. 601-613). B. Except as provided in the Act, all ,disputes arising under or relating to this agreement shall be resolved under this clause. C. "Claim," as used in this clause, means a written demand or written assertion by one of the agreement parties seeking, as matter of right, the payment of money in a sum certain, the adjustment or interpretation of agreement terms, or other relief arising under or relating to this agreement. A claim.arising under a cooperative agreement, unlike a claim relating to that agreement, is a claim that can be resolved under a cooperative agreement clause that provides for the relief sought by the claimant:: However, a written demand or written assertion'by the LOCAL GOVERNMENT seeking the payment of money exceeding $100,000 is not a claim under the Act until certified as required by subparagraph D(2) of this clause.. A voucher, invoice, or other routine request for.payment. that is not in dispute when submitted is not a claim under the.Act. The submission may be converted to a claim under the Act, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. D. (1). A claim by the LOCAL GOVERNMENT shall be made in writing and, unless otherwise stated in this cooperative agreement, submitted within 3 years after accrual of the claim to the CAO for a written decision. A claim by the Government against the LOCAL GOVERNMENT shall be subject to a written decision by the CAO. (2). The LOCAL GOVERNMENT shall provide the certification specified in subparagraph D(4)'of this clause, in writing, when submitting any claim. 16 12200 COOPERATIVE AGREEMENT NO..ATCO20147 (a) Exceeding $100,000; or (b)- Regardless of the amount claimed, when using. 1. Arbitration conducted pursuant to 5 U.S.C. 575758,.0; or 2. Any other alternative means of dispute resolution (ADR) technique that the agency elects to handle in accordance with the Administrative Dispute Resolution Act (ADRA) . (3). The certification requirement does not apply to issues. in controversy that have not been submitted as part of a claim. (4). The certification shall state as follows: "I certify that the claim is made in good faith; that the. supporting data are accurate andcomplete to the best of my knowledge and belief;.that the amount requested accurately reflects the agreement adjustment for which the LOCAL GOVERNMENT believes the Government is liable; and that I am'duly authorized to certify the claim on.behalf of,the LOCAL GOVERNMENT." (5). The certification maybe executed by any person duly authorized to bind the LOCAL GOVERNMENT with respect to the claim. E. For LOCAL GOVERNMENT claims of $100,000 or less, the CAO must, if requested in'writing by the LOCAL GOVERNMENT, _render a•decision within 60 days of the request.- For. LOCAL GOVERNMENT -certified claims over $100,000, the CAO must, within 60 days, decide the claim or notify the LOCAL GOVERNMENT of the date by which the decision will be made. F. The CAO's decision shall be final unless the LOCAL GOVERNMENT appeals or files a.suit as provided in the Act. 17 COOPERATIVE AGREEMENT NO. ATCO20147 G. If the claim by the LOCAL GOVERNMENT is submitted to the CAO or a claim by -the Government is presented to the LOCAL GOVERNMENT, the parties, by mutual consent, may agree to use ADR. If the LOCAL GOVERNMENT refuses an offer for alternative disputes resolution, the LOCAL GOVERNMENT shall inform the CAO, in writing, of the LOCAL GOVERNMENT's specific reasons for rejecting the request. When using arbitration conducted pursuant to 5 U.S.C. 575-580, or when .using any other ADR technique that the agency elects to handle in accordance with the ADRA, any claim, regardless of amount, shall -be accompanied by the certification described in subparagraph -D(4) of this clause, and executed in accordance with subparagraph D(5) of this clause. H. The Government shall pay interest on the amount found due and unpaid from (1) the date that the.CAO receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in (FAR) 48 CFR 33.201, interest shall be paid from the date that the CAO initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, whichis applicable to the period during which the CAO receives the claim and then at the rate .applicable for each 6 -month period as fixed by the Treasury Secretary during the pendency of the claim. I. The LOCAL GOVERNMENT shall proceed diligently with performance of this agreement, pending final resolution of any request for relief, claim appeal, or action arising under the contract, and comply with any decision of the CAO. 12. STOP WORK A. The CAO or his designee may issue, and the LOCAL GOVERNMENT will accept, a written orderto hold or Stop Work.on the G.R.E.A.T. Program funded under this. agreement for a period of up.to 30 days. Such orders will be issued only for sufficient cause, such as reason to believe work is being performed outside of the terms 18 12200 COOPERATIVE AGREEMENT NO. ATCO20147 of the agreement, for financial improprieties found during a monitoring inspection or voucher and records review, or a change in relevant laws or regulations. B. A Stop Work Order may be continued, cancelled or reissued as termination. C. The LOCAL GOVERNMENT is responsible. for any costs incurred after the issuance of a Stop Work Order unless such work,.material, equipment or services were purchased prior to the issuance of the Stop Work Order and delivery cannot be cancelled. 13. TERMINATION. A. The Government may terminate.performance of work under this agreement in whole, or in part, if the CAO determines that a termination is in the Government's interest. The CAO shall terminate by delivering to the LOCAL GOVERNMENT a Notice of Termination specifying the extent of termination and the effective date. (1) After receipt of a Notice of Termination and except as'directed by the CAO, the LOCAL GOVERNMENT shall immediately proceed -with -the following obligations: (a) Stop work as specified in the notice. (b) Place no further orders, except as necessary to complete the continued portion of the agreement. (c) Terminate all applicable subcontracts and cancel or divert,applicable commitments covering personal, services that extend beyond the effective date of termination. (d) Take any action that may be necessary for the protection and preservation of the property related to this agreement that is in the possession of the LOCAL GOVERNMENT and in which the Government has or may acquire an interest. 19 COOPERATIVE AGREEMENT NO. ATCO20147 (e) Within 60 days after the date of termination, the LOCAL GOVERNMENT shall submit a final report along with a final SF -270, Request for Advance or Reimbursement (ATTACHMENT I), to the GTR. B. This Agreement may be terminated in -full or in -part by the LOCAL GOVERNMENT at anytime prior to the completion of the Program listed in.the Agreement. The LOCAL GOVERNMENT shall notify the CAO, in writing, prior to the proposed date of termination. 14. REPORTS A. The LOCAL GOVERNMENT shall submit to the GTR a semi- annual report within 45 days of the close of each six month period. This report shall describe the programmatic and financial status of the project. The GTR shall be advised of any significant programmatic or financial adjustments/modifications. A progress report format is -provided in Attachment V. B. A final agreement report shall be submitted by the LOCAL GOVERNMENT within 45 days after the completion of the project. This final report will contain the date of completion, final costs,.,and a statement that the agreement is completed. C. Failure to submit semi-annual progress reports or the final agreement report may be interpreted as non-compliance with this agreement. 15. GOVERNMENT REPRESENTATIVES A. The Cooperative Agreement Officer .(CAO) is the Chief or Deputy Chief, Acquisition and.Property Management Division, located at 650 Massachusetts Avenue,. NW, Room 3290, Washington, DC 20226, phone number (202) 927-8820. B. The Cooperative Agreement Administrator (CAA) is Kevin R. Merriweather, located at 650 Massachusetts Avenue, NW, Room 3290, Washington, DC 20226, phone number (202) 927-7716. 20 12 $ C� COOPERATIVE AGREEMENT NO. ATCO20147 C. The Government Technical Representative (GTR) is Juanita Wright, located at P.O. Box 50418, Washington, DC 20091-0418, phone number (202) 927-2160. 16. LIMITATION OF .TECHNICAL DIRECTION FROM THE GTR -A. Performance of work under this agreement shall be subject to the technical direction of the GTR identified in paragraph 15.C. of this agreement, or a designated representative. The term "technical direction" is defined to include, without limitation, direction to the LOCAL GOVERNMENT which directs or redirects -the labor effort, shifts the work between work areas or locations, further defines tasks and otherwise serves to ensure that the tasks.outlined in the agreement are accomplished in a satisfactory manner. B... Technical direction must be within the scope of the agreement. The GTR does not have the authority to, and may not, issue any technical direction which: (1) Constitutes a change of assignment or additional work outside the -scope of.work of the agreement (2) Constitutes a change in the agreement that. requires a modification as specified in Section 7 "Modifications." (3) In any manner cause an increase or decrease 'in the agreement price, or the time required for agreement performance.. (4). Changes any of the terms, conditions or scope of work of -the agreement; or (5) Interferes with the LOCAL GOVERNMENT's right to perform under the terms and conditions of the agreement. C. Technical directions may be oral or in writing, by GTR or a designee with written delegated authority from the CAO. Oral directions shall.be confirmed in writing within' two working days of issuance. D. ,.The LOCAL GOVERNMENT shall proceed promptly with thea - 21 COOPERATIVE AGREEMENT NO. ATCO20147 performance resulting from technical directions issued by the GTR, or his designee. If in the opinion of the LOCAL GOVERNMENT, any instruction or.direction of the GTR, or his designee, falls within the purview defined in paragraph b.i. through 5. above, the LOCAL GOVERNMENT shall immediately notify the CAO no later than the beginning of the next Government workday. E. Failure of the LOCAL GOVERNMENT and the CAO.to agree that the technical directions are within the scope of the agreement shall be subject to the terms_ of the clause entitled Disputes in Section 11. 17. COOPERATIVE AGREEMENT OFFICER'S AUTHORITY The CAO is the only person authorized to approve modifications to this agreement. This authority remains solely with the CAO. In the event the LOCAL GOVERNMENT affects any modifications at the direction of any person other than the CAO, the modifications will be considered to have been made without authority and no adjustment will be made to the agreement. The CAO shall be the only individual authorized to accept non -conforming work, waive any requirement of the agreement, and/or modify any term or condition of the agreement. The CAO is the.only individual who can legally obligate -the Government to expend public funds.' 18. Attachments I (SF -270 REQUEST FOR ADVANCE OR REIMBURSEMENT), II (Travel Reimbursement Sheet), III (ACH VENDOR/MISCELLANEOUS PAYMENT ENROLLMENT FORM), IV (Additional Clauses and Provisions) and V (QUARTERLY COOPERATIVE AGREEMENT PROGRESS REPORT) are hereby incorporated to form an integral part of this Agreement.. 19. FORMS The following standard forms, provided, must.be completed and submitted with the agreement: * SF -LLL Disclosure of Lobbying Activities; * SF -3881 ACH Vendor/Miscellaneous Payment Enrollment Form (ATTACHMENT III); * SF -424A Budget Information - Non -Construction 22 1��®® COOPERATIVE AGREEMENT NO. ATCO20147 Programs (with instructions); * SF -424B Assurances - Non -Construction Programs; The following reimbursement forms, provided, must be-,. completed and submitted with each request for reimbursement: *. SF -270 Request for.Advance or Reimbursement (ATTACHMENT I) (make copies as needed) * Travel Reimbursement Sheet (ATTACHMENT II)(make copies as needed) Also complete and submit quarterly, the form provided as attachment V - QUARTERLY PROGRESS REPORT (make copies as needed). 23 .12200 COOPERATIVE AGREEMENT NO. ATCO20147 LOCAL GOVERNMENT's signature PRINTED NAME AND TITLE ATF COOPERATIVE AGREEMENT OFFICER'S signature 24 Date Date COOPERATIVE AGREEMENT NO.. ATCO20147 ATTACHMENT IV Additional Clauses and Provisions a. The LOCAL GOVERNMENT possesses legal authority to apply for the cooperative agreement, that:a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing .the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official. ,representative of the applicant to act in connection with the application and to provide such additional information as may be required (SF -424 attached). b. The LOCAL GOVERNMENT will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VI of that.Act,.no person;in the United States shall, on the ground of race, color,. or national origin, be - excluded from participation in, be denied the benefits of, or.be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will 'immediately take any measures necessary to execute this agreement. C. The LOCAL GOVERNMENT will comply with the provisions of the Hatch Act, which limits the political activity of employees. d. The.LOCAL GOVERNMENT will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of.being motivated by a desire for private gain for themselves or others,.particularly those. that have family, businesses or other ties. - e. The LOCAL GOVERNMENT will give the ATF or the Comptroller General through any authorized representative access to and the right to examine all records,books, papers, or documents related to the cooperative agreement. f. The LOCAL GOVERNMENT will comply with 28 C.F.R., Part 66, Administrative Requirement for Grants and Cooperative agreements to state and local Governments concerning requirements of law, program requirements, and other administrative requirements. The regulations were published COOPERATIVE AGREEMENT NO. ATCO20147 in Federal Register of March 11, 1988 (pages 8034-8069). g. The LOCAL GOVERNMENT will ensure that the facilities under its ownership,.lease or supervision which shall be utilized in the accomplishment of G.R.E.A.T. are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify ATF of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the Program is under consideration for listing by the.EPA. h. The LOCAL GOVERNMENT will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to law enforcement employees'of state and local governments. i. LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (DEVIATION - DEPARTMENT OF THE TREASURY, NOV 1990) (JUN 1997) (a) Definitions. "Agency," as used in this clause, means executive agency as defined in 2.101. "Covered Federal action," as used in this clause, means any of the following Federal actions: (a) The awarding of any Federal contract. (b) The making of any. Federal grant. m The making of any Federal loan. (d) The entering into of any cooperative agreement. (e) The extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. "Indian tribe" and "tribal organization," as used in this clause, have the meaning provided in section 4 of the.Indian Self -Determination and Education Assistance Act (25 U.S.C. 450B) and include Alaskan Natives. "Influencing or attempting to influence," as used in this clause, means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action. "Local government," as used in this clause, means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmentalduty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government. "Officer, or employee of an agency." as used in this clause, includes the following individuals who are employed by an agency: (a) An individual who is appointed to a position in the Government under title 5, United States Code, including a position under a temporary appointment. (b) A member of the uniformed services, as defined in subsection 101(3), title 37, United States Code. m A special Government employee, as defined in section 202, title 18. United States Code. (d) An individual who is a, member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, title 5, United States Code, appendix 2. "Person," as used in this'clause, means an individual corporation, company, association, authority, firm, partner -ship, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Iridian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law: "Reasonable compensation," as used in this clause means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government. "Reasonable payment," as used in this clause, means, with respect to professional and other technical services, a payment in an amount that is consistent with amount normally paid for such services in the private sector. "Recipient," as used in this clause, includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law. "Regularly employed," as used in this clause, means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within I year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or 26 09.-6100 0 --.1 �. �-o COOPERATIVE AGREEME11T NO. ATCO20147 she is employed by such person for 130 working days. "State." as used in this clause, means a State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, and multi -State, regional, or interstate entity having governmental duties and powers. (b) .Prohibitions. (1) Section 1352 of title 31, United States Code, among other things, prohibits a recipient of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress. or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement: or the modification of any Federal contract, grant, loan, or cooperative agreement. (2) The Act also requires Contractors to furnish a disclosure if any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency,.a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection a Federal contract, gram, loan; or cooperative agreement. (3) The prohibitions of the Act do not apply under the following conditions: (1) Agency and legislative liaison by own employees. (A) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of a payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action if the payment is for agency and legislative liaison activities not directly related to a covered Federal action. (B) For purposes of subdivision (b)(3)(1)(A) of this clause, providing any information specifically requested by an agency -or Congress is permitted at any time. ® The following agency and legislative liaison activities are permitted at any time where they are not related to a specific solicitation for any covered Federal action: - (1) Discussing with an agency the qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities. (2) Technical discussions and other activities regarding the application or adaptation of the person's products or services for an agency's use. (D) The following agency and legislative liaison activities are permitted where they are prior to formal solicitation of any covered Federal action— (1) Providing any information not specifically requested but necessary for an agency to make an informed decision about initiation of covered Federal action; (2) Technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and (3) Capability presentations by persons seeking awards from an agency pursuant to the provisions of the Small Business Act, as amended by Pub. L. 95-507, and subsequent amendments. (E) Only those services expressly authorized by subdivision (b)(3)(1)(A) of this clause are permitted under this clause. (ii) Professional and technical services. (A) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of— (1) A payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action. (2) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered, Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action. Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations. (B) For purposes of subdivision (b)(3)(ii)(A) of this clause. "professional and technical services" shall be limited to advice and analysis directly applying any professional or technical discipline. The following examples are not intended to be all inclusive, to limit the application of the professional or technical exemption provided in the law, or to limit the exemption to licensed professionals. For example, drafting of a legal document accompanying a bid or proposal by a lawyer is allowable. Similarly, technical advice provided by an engineer on the performance or operational capability of a piece of equipment rendered directly in the negotiation of a contract is allowable. However, communications with the intent to influence made by a professional (such as a licensed lawyer) or a technical person (such as a licensed accountant) are not allowable under this section unless they provide advice and analysis directly applying their professional or technical expertise and unless the advice or analysis is rendered directly and solely in the preparation, submission or negotiation of a covered Federal action. Thus, for example, communications with the intent to influence made by a lawyer that do not provide legal advice or analysis directly and solely related to the legal aspects of his or her client's proposal, but generally advocate one proposal over another are not allowable under this section because the lawyer. is not providing professional legal services. Similarly, communications with the intent to influence made by an engineer providing an engineering analysis prior to the preparation or submission of a bid or proposal are not allowable under this section since the engineer is providing technical services but not directly in the preparation, submission or negotiation of a covered Federal action. o Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation and any other requirements in the actual award documents. (D) Only those services expressly authorized by subdivisions (b)(3)(ii)(A)(1) and (2) of this clause are permitted under this clause. (E) The reporting requirements of FAR 3.803(a) shall not apply with respect to payments of reasonable compensation made to regularly employed officers or employees of a person. (iii) Selling activities by independent sales representatives. The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply to the following selling activities before an agency by independent sales representatives,, provided such activities are prior to formal solicitation by an agency and are specifically limited to the merits of the matter: (A) Discussing with an agency (including individual demonstrations) the qualities and characteristics of the person's products or services, conditions or terms of sale, and service capabilities; a (B) Technical discussions and other activities regarding the application or adaptation of the person's products or services for an agency's use. 27 ..00 - � Y 11 COOPERATIVE AGREEMENT NO. ATCO20147 m Disclosure. (1) The Contractor who requests or receives from an agency a Federal contract shall file with that agency a disclosure form. OMB standard form LLL, Disclosure of Lobbying Activities, if such person has made or has agreed to make any payment using nonappropriated funds (to include profits from any covered Federal action), which would be prohibitedunder subparagraph (b)(1) of this clause, if paid for with appropriated funds. (2) The Contractor shall file a disclosure form at the end of each calendar quarter in which there occurs any event that materially affects the accuracy of the information contained' in any disclosure form previously filed by such person under subparagraph (c)(1) of this clause. An event that materially affects the accuracy of the information reported includes -- (1) A cumulative increase of $?5,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or (ii) A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal or action; or (iii) A change in the officer(s), employee(s), or Members(s) contacted to influence or attempt to influence a covered Federal action. (3) The Contractor shall require the submittal of a certification, and if required, a disclosure form by any person who requests or receives any subcontract exceeding $100,000 under the Federal contract. (4) All subcontractor disclosure forms (but not certifications) shall be forwarded from tier to tier until received by the prime Contractor. The prime . Contractor shall submit all disclosures to the Contracting Officer at the end of the calendar quarter. in which the disclosure'form is submitted by the subcontractor. Each subcontractor certification shall be retained in the subcontract file of the awarding Contractor. (d) agreement. The Contractor agrees not to make any payment prohibited by this clause. (e) Penalties. (1) Any person who makes an expenditure prohibited under paragraph (a) of this clause or who fails to file or amend the disclosure form to be filed or amended by paragraph (b) of this clause shall be subject to civil penalties as provided for by,31 U.S.C. 1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable. (2) Contractors may rely without liability on the representation made by their subcontractors in the certification and disclosure form. (f) Cost allowability. Nothing in this clause makes allowable or reasonable any costs which would otherwise be unallowable or unreasonable. Conversely, costs trade specifically unallowable by the requirements in this clause will not be made allowable under any other provision. j. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, .AND OTHER RESPONSIBILITY MATTERS --PRIMARY COVERED TRANSACTIONS (MAR 199 Instructions for Certification 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in the covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If itis later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 28 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List (202-783-3238). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transaction authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 12200 COOPERATIVE AGREEMENT NO. ATCO20147 Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; • (b) Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; m Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transaction (Federal, State or local) terminated fon cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. k. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Instructions for Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below. 2. The certification set out below is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. ' 3. For grantees other than individuals, Alternate I applies. 4. For grantees who are individuals, Alternate lI applies. 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 6. Workplace identifications must include the actual address of building (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if the previously identified the workplaces in question (see paragraph five). 8. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called,.in particular, to the following definitions from these rules: Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); Conviction means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; Criminal drug statute means a Federal or non -Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; Employee means the employee of a grantee directly engaged in the performance of work under a grant, including: (I) All direct charge employees; (ii) All indirect charge employees unless their impact or involvement is insignificant to the performance of the grant; and, (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a [Hatching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipiens or subcontractors in covered workplaces.) Certification Regarding Drug -Free Workplace Requirements Alternate 1. (Grantees Other Than Individuals) A. The grantee certifies that it will or will continue to provide a drug-free employees about— workplace by: (1) The dangers of drug abuse in the workplace; (a) Publishing a statement notifying employees that the unlawful (2) The grantee's policy of maintaining a drug-free manufacture, distribution, dispensing, possession, or use of a controlled workplace; substance is prohibited in the grantee's workplace and specifying the (3) Any available drug counseling, rehabilitation, and actions that will be taken against employees for violation of such employee assistance programs; and prohibition; (4) The penalties that may be imposed upon employees for -(b) Establishing an ongoing drug-free awareness program to inform drug abuse violations occurring in the workplace; 29 12200 COOPERATIVE AGREEMENT NO. ATCO20147 o making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (f) Taking on of the following actions within 30 calendar days of receiving notice under paragraph (d)(2), with respect to any employee who is so convicted -- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f) B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check [ j if there are workplaces on file that are.not identified here. Alternate Il. (Grantees Who Are Individuals) (a) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; (b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer or other designee, unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall include the identification number(s) of each affected grant. CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersign shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall,require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontractors, subgrants, and contract under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made orentered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 30 ATTACHMENT II TRAVEL REIMBURSEMENT SHEET This form must be completed and submitted along with the.SF-270, Request for Advance or.Reimbursement for travel reimbursements. Travel expenses will be reimbursed in accordance with current .Federal Government Travel Regulations. TRAVEL TRANSPORTATION MODE LODGING" PER DATE(s) EXPENSE TRANSPORTATION EXPENSE DIEM $ S $ $ $ $ S $ � $ S $ .- OTHER TRAVEL EXPENSES: W14AT AMOUNT S TOTAL TRAVEL REIMBURSEMENT,REQUESTED: $ Reason for travel: SUBMITTED BY: LOCAL Government's signature APPROVED: GTR's signature 31. ATTACHMENT V QUARTERLY COOPERATIVE AGREEMENT PROGRESS REPORT INSTRUCTIONS: It is the responsibility of the LOCAL GOVERNMENT to prepare a progress report quarterly for the G.R.E.A.T. program, which have been authorized in the agreement. The LOCAL GOVERNMENT should copy additional copies of the report for future quarterly submission. If additional space is needed, this report can be continued on plain white bond paper. The complete report should be forwarded to: Bureau of Alcohol, Tobacco and Firearms ATTN: Juanita Wright P.O. Box 50418 Washington, DC 20091-0148 If you have any questions or need additional guidance, please contact Juanita Wright, Government Technical.Representative, on 202-927-2160. .1. Local Government Dame: 2. Cooperative Agreement No.: 3. Program: G.R.E.A.T. Program 4. Quarterly Start Date: 5. Quarterly Completion Date: 6. Funding Status: Funds Approved Funds Obligated to Date Balance Remaining 7. Progress to Date: # of students attending Phase I: # of students attending Phase II: # of students attending Phase III: # of students graduated this quarter: 8. Describe G.R.E.A.T. activities taking place this quarter: to include number of officers teaching, grade levels, conferences attended, summer program, events, etc. 32. 12200 9. Problems Noted (need for modifications, delays anticipated, etc.) State NONE if applicable. PREPARED BY: Name of LOCAL GOVERNMENT Official and Title SIGNATURE: DATE: REVIEWED BY DATE: Government Technical Representative 33 12200 G.R.E.A.T.ftogram • 11 COMPU IAI ION OF AMOUNT OF REIMBURSEMENTS/ADVANCES REQUESTED PROGRAMS/FUNCTIONS/ACTIVITIES Now OMB APPROVAL NO. PAGE OF REQUEST FOR ADVANCE 0348-0004 _ PAGES $ a X*cM orboo barna 2 BASIS OF REQUEST OR REIMBURSEMENT +. TYPE OF [3 ADVANCE ❑ REIMBURSE. MENT ❑ CASH b. X - rhe eppM=Nre bw PAYMENT (See instructions on, back) RESTED p FINAL ❑ PARTIAL p ACCRUAL 3. FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENTTO 4. FEDERAL GRANT OR OTHER S. PARTIAL PAYMENT REQUEST WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED NUMBER FOR THIS REQUEST _.- - --BYFEDERAL AGENCY - 6. EMPLOYER IDENTIFICATION 7. RECRENrs ACCOUNT NUMBER 8. PERIOD COVERED BY THIS REQUEST NUMBER OR IDENTIFYING NUMBER FROM ft -ft dht YOO TQ (—b% day. Yew 9. RECIPIENT ORGANIZATION 10. PAYEE (Where check Is to be sent If(rirerent than Item 9) Name: Name: Number Number and Sbeet and Street•. Cw state City, state and ZIP Code: and ZIP Code: 11 COMPU IAI ION OF AMOUNT OF REIMBURSEMENTS/ADVANCES REQUESTED PROGRAMS/FUNCTIONS/ACTIVITIES Now (a� (b) (C) TOTAL a. Total program (A+dda•) outlays to date $ $ $ $ b. Less: Cumulative prograrn Income c. Net program outlays Pne a Irons rine b) d. Estimated net cash outlays for advance period e. Total (sum of Ines c 8 d) f. Non -Federal share of amount on line e g. Federal share of amount on One e h. Federal I. Federal share now requested (Ute g minus fine h Advarim by month. when requested by Federal Taft agency for use in making Wwheduled advarim 1strr►onttl 2nd month 3rd month 12 AL1 tKNAIt COMPUTATION FOR AUVANGtb UNLT a. Estimated Federal cash outlays that will be made durhV period covered by the advance 3 b. Less: Estimated balance of Federal cash on hand as of beginning of advance period c. Amount requested a minus Ins b) $ AUTHORIZED FOR LOCAL REPRODUCTION (Confined on Reverse) STANDARD FORM 270 (Ren. 74M Presculbed by OMB Circular A-102 and A-110 .12200 13, CERTIFICATION I ca!rtity that to the best of my knouvledge and belief the data on the reverse are correct and that all outlays were made in accordance with the grant conditions or other agreement and that payment is due and has not been previously requested. This space for agency use AUTHORIZED CERTIFYING OFFICIAL I WE REOUESr NUMBER, Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing Instructions, searching e4sting data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of inform, including suggestions for reducing this burden, to the Officeof Management and Budget, Paperwork Reduction Project (0348-0004), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. . INSTRUCTIONS Please type or print legibly. Items 1, 3, 5, 9, 10, 11e, 11f, 11g, 11i, 12 and 13 are self-explanatory; specific instructions for other items are as follows: It+am Entry Item- Entry 2 Indicate whether request is prepared on cash or accrued expenditure basis. All requests for advances shall be prepared on a cash basis. Enter the Federal grant number, or other identifying number assigned by the Federal sponsoring agency. If the advance or reimbursement is for more than one grant or other agreement, insert WA; then, show the aggregate -amounts., On -a separate sheet, list each grant or -agreement number and the Federal share of outlays ,made against the grant or agreement. 6 Enter the employer identification number assigned'by the U.S. Intemal Revenue Service, or the FICE (institution) code if requested by the Federal agency. 7 This space is reserved for an account number or other identifying number that may be assigned by the recipient. 11a 8 Enter the month, day, and year for the beginning and ending of the period covered in this request. If the request is for an advance or for both an advance and reimbursement, show the period that the advance will cover. If the request is for reimbursement, show the 11b period for which the reimbursement is requested. . Note: The Federal sponsoring agencies have the option of requiring recipients to complete items 11 or 12, but not both. Item 12 should be used when only a minimum amount of information is needed to make an advance and outlay information contained in item 11 can be obtained in a timely manner. from other reports. 11 The purpose of the vertical columns (a), (b), and (c) is to provide space - for. separate cost breakdowns when a project has been .planned and budgeted by program, function, or activity. If additional columns are needed, use as many additional forms as needed and indicate page number in space provided in upper right, however, the summary totals of all programs, functions, or activities should be shown in the "total' column on the first page. Enter in "as of date," the month, day, and year of the ending of the accounting periodto which this amount applies. Enter program -outlays to date (net of refunds, rebates, and discounts), in the appropriate columns. For requests prepared on a cash basis, outlays are the sum of actual cash disbursements for goods and services,. the amount of indirect expenses charged, the value of in- kind contributions applied, and the amount of cash advances and payments made to subcontractors and subrecipients. For requests prepared on an accrued expenditure basis, outlays are the sum of the actual cash disbursements, the amount of indirect expenses incurred, and the net increase (or decrease) in the amounts owed by the recipient for goods and other property received and for services performed by employees, contracts, subgrantees-and other payees. Enter the cumulative cash income received to date, if requests are prepared on a cash basis. For requests prepared on an accrued expenditure basis, enter the cumulative income earned to date. Under either basis, enter only the amount applicable to program income that was required to be used for the project or program by the terms of the grant or other agreement. 11d Only when making requests for advance payments, enter the total estimated amount of cash outlays that will be made during the period covered by the advance. 13 Complete the certification before submitting this request. STANDARD FORM 270 (Rev. 7-97► Back 2200 a .. J BUDGET INFORMATION - Non -Construction Programs OMB Aovw►v No. 03WW" t A * BUOGIEI' MARY : - .. •: :. Grant Program Catalog of Federal .0 Fu lotion. Domestic Assistance Estimated Unobligated Funds New or Revised Budget 'orActift Number: Federal Non -Federal Federal Non -Federal Total a b ; d e , 1. RE,.4,T, $ $ $/OV $ $/p0 voo, oo oOp,00 2. 3., 4. 6. Totals $ $ $ /OD 000. ov $ $/00 000.00 _ :« #r.,•�.a _ :. 7L,, TION'I'Y�rBUbGE1 k. GORIES". ' :a:,..:;r: �: }�:= i;P;�{. 6. Object Class Categories I GRANT PROGRAM, FUNCTION OR ACTIVITY Total 2 3 4 5 a. Personnel $ �C7 000, c 0 $ $ $ $,O Doo . d o b. Fringe Benefits c. Travel Z 000.00 12,000. 00 d. Equipment �, 0 0 0, 00 e. Supplies /O, 000.00 r 00 L Contractual g. Constructlon I I h. Other 1. Total Direct Charges (sum of6�4h) lao o 00 . o 0 X00 000.00 J. Indirect Charges k. TOTALS (sum of 61 and 6J)$/0 $ $ 0 $ $ OO o , o o .:;;, :E;, ;<r N::: �. • /p0 cavo. 0v 7. Program Income $/00 000, oo $ $ $ $/OOH 000 , 00 Previous Edition Usable' Authorized for Local Reproduction Standard Form 424A (Rev. 7.97) Prescribed by OMB Circular A-102 J lur wcal Kepro,ouction Standard Form 424A (Rev. i-87) Page 2 0 0 Li INSTRUCTIONS FOR THE SF-424A Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and compjeting and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0044), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. General Instructions This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or„activities within the program. For some programs, grantor agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may require a breakdown by function or activity. Sections A, B. C, and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget periods. All applications should contain a breakdown by the object class categories shown in Lines a -k of Section B. Section A, Budget Summary Lines 1-4 Columns (a) and (b) For applications pertaining to a single Federal grant program (Federal Domestic Assistance Catalog number) and not requiring a functional or activity breakdown, enter on Line 1 under Column (a) the Catalog program title and the Catalog number in Column (b)• For applications pertaining to a single program requiring budget amounts by multiple functions or activities, enter the name of each activity or function on each line in Column (a), and enter the Catalog number in Column (b). For applications pertaining to multiple programs where none of the programs require a breakdown by function or activity, enter the Catalog program title on each line in Column (a) and the respective Catalog number on each line in Column (b). For applications pertaining to multiple programs where one or more programs require a breakdown by function or activity, prepare a separate sheet for each program requiring the breakdown. Additional sheets should be used when one form does not provide adequate space for all breakdown of data required. However, when more than one sheet is used, the first page should provide the summary totals by programs. Lines 1-4, Columns (c) through (g) For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year). For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the Federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and (f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of amounts in Columns (e) and (f). For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of Federal funds and enter in Column (f) the amount of the increase or decrease of non -Federal funds. In Column (g) enter the new total budgeted amount (Federal and non -Federal) which includes the total previous authorized budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (g) should not equal the sum of amounts in Columns (e) and (f). Line 5 - Show the totals for all columns used. Section B Budget Categories In the column headings (1) through (4), enter the titles of the same programs, functions, and activities shown on Lines 1-4, Column (a), Section A. When additional sheets are prepared for Section A, provide similar column headings on each sheet. For each program, function or activity, fill in the total requirements for funds (both Federal and non -Federal) by object Gass categories. Line 6a -I - Show the totals of Lines 6a to 6h in each column. Line 6j - Show the amount of indirect cost. Line 6k - Enter the total of amounts on Lines 6i and 6j. For all applications for new grants and continuation grants the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A, Column (g), Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Columns (1)-(4), Line 6k should be the same as the sum of the amounts in Section A, Columns (e) and (f) on Line 5. Line 7 - Enter the estimated amount of income, if any, expected to be generated from this project Do not add or subtract this amount from the total project amount, Show under the program SF -424A (Rev. 7-97) Page 3 12200 INSTRUCTIONS FOR THE SF -424A (continued) narrative statement the nature and source of income. The Line IS - Enter the totals of amounts on Lines 13 and 14. estimated amount of program income may be considered by the Federal grantor agency in determining the total amount of the Section E. Budget Estimates of Federal Funds Needed for grant Balance of the Project Section C. Non -Federal Resources Lines 8-11 Enter amounts of non -Federal resources that will be used on the grant. If in-kind contributions are included, provide a brief explanation on a separate sheet. Column (a) - Enter the program titles identical to Column (a), Section A A breakdown by function or activity is not necessary. Column (b) - Enter the contribution to be made by the applicant. Column (c) - Enter the amount of the State's cash and in-kind contribution if the applicant is not a State or State agency. Applicants which are a State or State agencies should leave this column blank. Column (d) - Enter the amount of cash and in-kind contributions to be made from all other sources. Column (e) - Enter totals of Columns (b), (c), and (d). Line 12 - Enter the total for each of Columns (b) -(e). The amount in Column (e) should be equal to the amount on Line 5, Column (f), Section A Secition D. Forecasted Cash Needs Une 13 - Enter the amount of cash needed by quarter from the grantor agency during the first year. Line 14 - Enter the amount of cash from all other sources needed by quarter during the first year. Lines 16-19 - Enter in Column (a) the same grant program titles shown in Column (a), Section A. A breakdown by function or activity is not necessary. For new applications and continuation grant applications, enter in the proper columns amounts of Federal funds which will be needed to complete the program or project over the succeeding funding periods (usually in years). This section need not be completed for revisions (amendments, changes, or supplements) to funds for the current year of existing grants. If more than four lines are needed to list the program titles, submit additional schedules as necessary. Line 20 - Enter the total for each of the Columns (b) -(e). When additional schedules are prepared for this Section, annotate accordingly and show the overall totals on this line. Section F. Other Budget Information Line 21 - Use this space to explain amounts for individual direct object class cost categories that may appear to be out of the. ordinary or to explain the details as required by the Federal grantor agency. Line 22 - Enter the type of indirect rate (provisional, predetermined, final or fixed), that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense. Line 23 - Provide any other explanations or comments deemed necessary. SF -424A (Rev. 7-97) Page 4 12200 OMB Approval No. 0348-0040 ASSURANCES - NON -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for review instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have'questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3.. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt . of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 7. 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L 88.352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Previous Edition Usable Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug .abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or .has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Authorized for Local Reproduction Standard Forth 4248 (Rev. 7-97) Prescribed by OMS Circular A-102 12200 9. Will comply, as applicable, with the provisions of the Davis-, Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and tine Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection_- Act- of 197$Z_ (P.L.-93-234).-which, requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of. insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L 91-190) . and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). • 12. Will comply with the Wild and Scenic Rivers Act 'of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or. potential components of the national . wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and :the :Archaeological :and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by'this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C: §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE APPLICANT ORGANIZATION DATE SUBMITTED 'aw.lV0.Y l -V1111 VV. ACH VENDOR/MISCELLANEOUS PAYMENT OMSM M * 1510-00 560 ENROLLMENT FORM xpiration oats o1r�l�zo0 0 This form is used for Automated Clearing House (ACH) payments with an addendum record that contains payment -related information processed through the Vendor Express Pro -gram. Recipients of these payments should bring this information to the attention of their financial institution when presenting this form for completion. PRIVACY ACT STATEMENT The following information is provided to comply with the Privacy Act of 1974 (P.L. 93-579). All information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 CFR 210. This information will be used. by the Treasury.. Department to transmit payment data, by electronic means to vendor's financial institution. Failure to provide the requested information may delay or prevent the receipt of payments through the Automated Clearing House Payment System. AGENCY INFORMATION FEDERAL PROGRAM AGENCY BUREAU OF ALCOHOL TOBACCO AND FIREARMS AGENCY IDENTIFIER: 303 1001 AGENCY LOCATION CODE MCI: 20 00 --TEICCD+ ACH FORMAT: El CTX CTP ADDRESS: PO BOX 51071, WASHINGTON, DC 20091-1071 TELEPHONE NUMBER: CONTACT PERSON NAME: WILLIAM T. WRIGHT T. 1(202)927-7725 ADDITIONAL INFORMATION: PAYEE/COMPANY INFORMATION NAME SSN NO. OR TAXPAYER ID NO. ADDRESS ACH COORDINATOR NAME: CONTACT PERSON NAME: TELEPHONE NUMBER: FINANCIAL INSTITUTION INFORMATION NAME: ADDRESS: ACH COORDINATOR NAME: TELEPHONE NUMBER ( ) NINE -DIGIT ROUTING TRANSIT NUMBER: DEPOSITOR ACCOUNT TITLE: DEPOSITOR ACCOUNT NUMBER: LOCKBOX NUMBER: TYPE OF ACCOUNT: 11 CHECKING SAVINGS LOCKBOX SIGNATURE AND TITLE OF AUTHORIZED OFFICIAL (Could be the same as ACH Coordinator) TELEPHONE NUMBER- ( ) NSN 7540-01-2749925Prescribed by Deparbnent of Treasury AGENCY COPY 31 U S C 3322; 31 CFR 210 12200 instructions for Completing SF 3881 Form - 1. Agency Information Section - Federal agency prints or types the name and address of the Federal program agency originating the vendor/miscellaneous payment, agency identifier, agency location code, contact person name and telephone number of the agency. Also, the appropriate box for ACH format is checked. 2. Payee/Company Information Section - Payee prints or types the name of the payee/company and address that will receive ACH vendor%miscellaneous payments, social security or taxpayer ID number, and contact person name, and telephone number of the payee/company. Payee also verifies depositor account number, account title, and type of account entered by your financial' institution in the Financial Institution Information Section. 3. Financial Institution Information Section - Financial institution prints or types the name and address of the payee/company's financial institution who will receive the ACH payment, ACH coordinator name and telephone number, nine -digit routing transit number, depositor (payee/company) account title and account number. Also, the box for, type of account is checked, and the signature, title, and telephone number of the appropriate financial institution official are included.: Burden Estimate Statement The estimated average burden associated with this collection of information is 15 minutes per respondent or recordkeeper, depending on individual circumstances. Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to the Financial Management Service, Facilities Management Division, Property and Supply Branch, Room B-101, 3700 East West Highway, Hyattsville, MD 20782 and the Office of Management and Budget, Paperwork Reduction Project (1510-0056), Washington, DC 20503. 12200 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.) Approved by OMB 0348-0046 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract. �a. bid/offer/application F -1a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity:. 5: If Reporting Entity in No. 4 is a Subawardee, Enter Name ❑ prime ❑ Subawardee and Address of Prime: Tier if known: Con ressional District, if known: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: S. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, Ml): (attach Continuation Sheet(s) SF -LCCA, if necessary) 11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply): $ ❑ actual ❑ planned ❑ a. retainer ❑ b. one-time fee ❑ c. commission 12. Form of Payment (check all that apply): ❑ a. cash ❑ d. contingent fee ❑ b. in-kind; specify: nature ❑ e. deferred value ❑ f. other, specify: 14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment Indicated in Item 11: (attach Continuation Sheet(s) SF-LLLA, if necessary) 15. Continuation Sheets SF-LLLA attached: ❑ Yes ❑ No 16. t'"°"bn """ ' "tough Ws form is aulmrind by title 31 u.s.a sadion 1352 This disdosure of lobbying acWhin is a malarial representOw of fad Signature: upon whldh relwm was pbwad by the ter above when On barme bon was made Print Name: or erdered kft This dWotne is mquhW purwimH to 31 U.S.C. 1352 This bdonna5on wil be reported to @he CWWM WOWnmdy and wA be ova" for Title: pubfhc bnpedion. Any person who fait to We the required dbdomm shag be Telephone No.: Date: subject to a dvi penally of not less Chat $10,000 and not more Crap $100.000 for each such fare. Federal Use On Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) 1122®0 INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previousfiling, pursuant to title 31 U.S.C. section 1352. The filing of a form is requiredTor each paymentor agreementto make paymentto any lobbying entity for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employesof Congress, or an employeeof a Memberof Congress in connecdonwith a covered Federalacdon. Use the SF-LLLA Continuation Sheetfor additional information if the space on the forth is inadequate. Complete all items that apply for both the initial filing and material change report Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report If this is a followup report caused by a material change to the information previously reported, enter the yearand quarter in which the change occurred. Enter the date of the last previouslysubmitted report by this reporting entity for this covered Federal action. 4: Enter the full name, address, city. State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriatedassfication of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.: 5. If the organization filing the report in item 4 checks 'Subawardee; then enter the full name, address, city. State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enterthe name of the Federal agency making the award or ban commitment Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying'number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract, grant, or loan award number, the application/proposal control number . assigned by the Federal agency). Include prefixes, e.g., 'RFP -DE -90-001.' 9. For a covered Federal action -where there has been an ,award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 110. (a) Enter the full name, address, city, State and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 111 • Enter the amountof cempensationpaid or reasonabiyexpected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. 12. Check the appropriatebox(es). Check all boxes that appy. If paymentis made through an in-kind contribution, specify the nature and value of the in-kind payment 13. Check the appropriate box(es). Check all boxes that appy. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. •Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Members) of Congress that were contacted. 15. Check whether or not a SF-LLLA Continuation Sheet(s)'is attached. 16. The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 30 minutes per response,. including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this Collection of information, including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503. A 12200