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HomeMy WebLinkAboutM-02-0972CA-29 COMMISSION DIRECTIVE REPORT 02- 972 COMMISSION DIRECTIVE REPORT — September 11, 2002 ITEM NUMBER COMMISSION MEETING DATE DESCRIPTION STATUS REPORT NEXT ACTION STEP PROJECTED COMPLETION DATE 1 1/11/01 Direction to develop a comprehensive strategy that Review and Analysis still pending would require collection of impact, and inconvenience fees, etc. from entities who excavate the streets of the City. 2 2/22/01 Direction to commence discussions with the MSEA and Pending negotiations with Miami -Dade Miami Dade County re: the utilization of excess County on open issues between them and convention development tax funds to be used for capital the City. improvement for the James L. Knight Center and the Orange Bowl Stadium. 3 3/8/01 Direction to Draft report pending Finalize draft and present to (1) indicate an appropriate budget to be earmarked to Frank Rollason, Assistant City address issues involving requests for waiver of certain Manager. services for Festival Events. (2) recommend a policy for the annual $360,000 funding of festivals. 4 3/15/01 Direction to continue to resolve with Miami -Dade, the Pending negotiations with Miami -Dade payment in lieu of taxes. County on open Issues between them and the City. 5 5/10/01 Direction to immediately begin the process to draft a Planning & Zoning is working with Dover Kohl Consultants have been hired by special area plan in two phases for the development of consultants; to be hired by CRA to develop CRA. P&Z is overseeing their work the area directly in front of Bicentennial Park. special area plan In two phases. Planning & and coordinating the different Zoning has met with consultants, coordinated projects in the area. Dover Kohl scope of services as well as Individuals, presented to CRA May 30, 2002. agencies and subconsultants that will be The presentation included the Involved in the project. The scope of services redesign of Biscayne Boulevard, along with a contract is currently In the Law Biscayne Boulevard Special area Department awaiting completion of the contract. Plan, which consists of architecture and urban regulations, designs for 10.5 promenade and boundary studies for the CRA. 6 5/10/01 Directing the city attorney 1) to proceed with appropriate legal steps involving the city of Miami and Miami -Dade Water and Sewer Department. as it pertains to certain impending financial and legal issues; 2) to come back at a later date as it pertains to a funding amount to engage special council. COMMISSION DIRECTIVE REPORT — September 11, 2002 ITEM COMMISSION DESCRIPTION STATUS REPORT NEXT ACTION STEP PROJECTED NUMBER MEETING DATE COMPLETION DATE 7 6/14/01 Direction to make a strong request of the Miami Heat to A letter was sent by the City Manager to the County Not fully comply with all of the terms and conditions that on July 13, 2001 and a follow-up letter on Jan 9, 2002 determinable would allow for the release of the city's $2,000,000, requesting the return of the funds. The County at this time. currently in escrow and to provide commission with a responded in 2 letters dated Feb 4 and 9, 2002, timetable outlining completion of excavation. respectively, stating that since excavation of Parcel B was not completed, they would not release the funds. Basketball Properties, Ltd (BPL) has until June, 2002 to obtain the necessary approvals for development of Parcel B. BPL indicated the pedestrian bridge will not be constructed until an agreement is reached on Parcel B. 8 9/25/01 Direction to Planning and Zoning Department has solicited Selection committee review to i 1)immediately take all steps necessary to initiate and proposals from landscape architectural firms to follow. Initial Task Force C12 implement planning of a park district prepare park master plan. Manager has meeting scheduled for May 30th. CJ assigned key staff and other resources to Task Force. 9 9/25/01 Direction to look at the proposed soccer component to A working group of industry experts and City Establish working group. Ongoing provide an option and a compliment to Orange Bowl staff will be established to review this matter stadium for smaller soccer competitions. and develop appropriate recommendations. 10 9/25/01 Directing to the City Attorney to 1)review how the debt service millage rate ought to be set as it relates to the history of law; 2)come back with recommendation within 90 days; 3)make necessary adjustments to the FY 2003 Budget, based upon the advice of counsel. 11 10/11/01 Direction to approach cruise ship industry to request co- The selected developer of the Island Gardens Approval of a Term Sheet 9/12/02 sponsorship of the proposed Watson Island Park as a project, Flagstone Properties, has offered its followed by a lease agreement park to watch cruise ships and seaplanes. assistance with the master planning and design with Flagstone Properties for of the proposed park. the development of Island Gardens. Once a park plan, design, and budget is prepared, sponsorship of the park will be sought from the cruise industry and other funding sources. 12 10/25/01 Direction to the City Attorney to cause an investigation Law Dept. will conclude their review and to be conducted regarding allegations made by Ms. prepare the presentation after the conclusion of Hattie Willis related to the Fire -Rescue Department and the Civil Service Boards investigation. return in 180 days with a recommendation on this case and on procedural and process issues. Ms. Willis' case was rescheduled from the Civil Service Board meeting of June 11, 2002 to October 15, 2002 COMMISSION DIRECTIVE REPORT — September 11, 2002 ITEM NUMBER COMMISSION MEETING DATE DESCRIPTION STATUS REPORT NEXT ACTION STEP PROJECTED COMPLETION DATE 13 11/15/01 DIRECTION TO 1)Provide the Commission with quarterly status reports on the progress of projects to be developed with proceeds from general obligation bonds.. 2)allocate existing available funds (Parking Surcharge, Strategic Reserves, Sunshine Trust) to expedite projects The planning and detailing of projects is in progress. New CIP Office will be responsible. 3)spread out projects throughout the City so that road and sidewalk repairs are done in all five districts 14 12/11/01 Direction to the City Manager and City Attorney to brief the Mayor and Commission on the payment in lieu taxes (PILOT) agreement between the City and County and provide a recommendation for resolution of this issue. 15 12/11/01 Direction to meet with the District Secretary of the Florida Department of Transportation (FDOT) to see what options related to traffic flow of Southwest 8th Street FDOT favors and report how funds from FDOT Public Works will be presenting the report at the June 13'h Commission meeting, relating to the funds from FDOT and gas tax has been used and the gas tax have been used: 16 1/10/02 Direction to hold public meetings in order to display a couple of proposed bus bench designs and obtain input from the community and to instruct the provider of bus benches/shelter to comply with the following: Staff has held meetings with Coconut Grove, Brickell and Upper East Side concerning bus bench designs. Presentation before Commission 1)Follow design standards 2)reduce the size of advertising on bus benches/shelters. 17 1/10/02 Direction to City Manager and City Attorney to 1)review current provisions of the City Charter as it related to retirement eligibility for elected officials, Scheduled for the Commission meeting of September 11, 2002. 9/11/02 conflicts with term limits, and to include an actuary study in the review. 2)review benefits of all executives, elected and non- elected 3)come back with amendatory legislation if needed and comprehensive package for elected officials and top executives. 18 1/24/02 Direction to issue an Request for Qualification (RFQ) for a firm to conduct a comprehensive assessment of the Department of Risk Management and bring back The RFP has been returned from vendors, the Selection Committee is reviewing. Recommendation forthcoming from the Manager. recommendations within 60 days on how to improve operations. 19 1/24/02 Direction to coordinate a townhall meeting on February 24, 2002 in connection with quality of life problems associated with density and construction in the Brickell Area. The Planning Department will bring back to the Commission recommendations of existing FAR bonuses in the Brickell District. Complete study by July 2002 and schedule discussion item to City Commission to present findings and recommendations. December 2002 to implement recommenda tions. COMMISSION DIRECTIVE REPORT — September 11, 2002 ITEM COMMISSION DESCRIPTION STATUS REPORT NEXT ACTION STEP PROJECTED NUMBER MEETING DATE COMPLETION DATE 20 2/14/02 Direction to the City Attorney to explore other opportunities to resolve the matter concerning Bunkers of Miami without litigation and come back with a recommendation. 21 3/7/02 Direction to come back with a recommendation to Proposals have been received for the �+ facilitate a master plan process for the use of a preparation of a Parks Master Plan and the percentage of funds from all previously approved park review process is underway. oriented projects and open spaces throughout the City and to ensure that those funds will be allocated as a part of the first dollars from the Homeland Defense Neighborhood Improvement Bond Funds and to advance funds. 22 3/14/02 A MOTION INSTRUCTING THE CITY MANAGER Per the Florida Statutes, Board members must TO REVIEW RECORDS TO DETERMINE IF live in the City of Miami. ELADIO ARMESTO COMPLIES WITH QUALIFICATIONS REQUIRED TO BE APPOINTED AS A MEMBER OF THE CODE ENFORCEMENT BOARD AND TO REPORT HIS FINDINGS TO THE COMMISSION 23 3/27/02 Direction to the City Attorney and City Manager to schedule for the Commission of April 11, 2002 a resolution requesting the State Attorney or in the alternative, the Equal Employment Opportunity Commission (EEOC), to conduct an investigation as it relates to the union and labor relations negotiations between the City and the sanitation workers' union. 24 4/11/02 Direction to request Parsons Brinckerghoff Quade & This is included in FEC Corridor Plan. Will be Douglas, Inc. to return to the Metropolitan Planning in next year's TIP. Organization (MPO) on behalf of the Commission in order to indicate their desires to expand the Bay Link study. COMMISSION DIRECTIVE REPORT — September 11, 2002 NUMBER I MEETING DATE COMPLETION DATE 25 4/25/02 Direction 1)meet with employees throughout the City, particularly Project is in process. To date employees terminated within the last two years have been in the offices of Community Development and identified as well as those funded by grants. Workforce Development, to determine whether or not any employee feels that they are misclassified or under classified. 2)conduct exit interviews of all employees terminated within the last two years from the offices of Community Development and Workforce Development. During the interviews representatives of AFSCME LOCAL 1907 should be present. 3) to City Attorney to meet with AFSCME LOCAL 1907 union president and City Manager and draft a proposed charter amendment to place on the ballot in September, October or November 2002, that would cure the defects in our charter that mandates that no department may have more than five employees that are not classified. 4) City Manager to report back to Commission within 60 days with the number by department of employees that have had continuous employment for the City as unclassified employees or more than 24 months under a grant and the budget implications if any of a policy that would allow said individuals to be made classified employees. 26 5/9/02 Direction to finalize the agreement relating to the City's hosting the ESPN X -Games in August of 2003-2004 Administration is finalizing Letter of Once Miami is selected based Contract to and bring back for Commission consideration. Commitment to ESPN on Letter of Commitment, then be finalized we will begin contract in Fall 2002 negotiations. Cost estimate will be completed 27 5/9/02 Direction to study feasibility of developing a City mini dump at the Department of Solid Waste, determine how Public Works is preparing a layout of the site at much it would cost and bring back a recommendation. the Solid Waste compound. once layout is done. 28 5/9/02 Directing the City Manager and City Attorney to 5/16/02 - Memo was sent to the Commission (by provide the Commission a full, written report of all of the Police Dept.) in response to Commissioner the City's obligations and commitments relating to Teele's inquiry of the initial and present staffing Bayside and the status of those obligations and and costs for the Bayside police detail. commitments. 5 COMMISSION DIRECTIVE REPORT — September 11, 2002 ITEM COMMISSION DESCRIPTION STATUS REPORT NEXT ACTION STEP PROJECTED NUMBER MEETING DATE COMPLETION DATE 29 5/9/02 Direction to review all of the authorities and rights A report which would articulate the relative to the Bayside Foundation and report back to authorities/rights, and how the Foundation Commission within 30 days showing how the spends its funds is yet to be started, as of June 5, foundation spent its funds. 2002, because the Foundation is yet to provide the necessary financial records as requested by the Office of Internal Audits on May 21, 2002. 30 5/23/02 Direction to call Florida Department Of Transportation CIA (FDOT) Secretary Jose Abreau to ask on the likelihood of a worst-case scenario regarding the funds for the proposed project development and environmental study for the Dupont Plaza Project-Metromover Realignment in Downtown. 31 5/23/02 Direction to schedule a public hearing for the application for development approval for increment II of the Downtown Development of Regional Impact ("DRI") on September 26, 2002 and provide all appropriate public notices prior to the public hearing. 32 6/13/02 Direction to 1)create a plan for the Commission redistricting process to comply with the 2000 census and come back to the Commission with a recommendation prior to the August break. 2)allocate $100,000 from the City Attorney's budget for the engagement of necessary outside counsel. 33 7/9/02 Direction to the City Manager: by Vice Chairman Winton to provide him with a schedule of revenues generated by the fire fee. 34 7/9/02 A motion authorizing the manager to increase each Commissioner's budgets BY an amount not to exceed $30,000, and for said increase to be included as an amendment to this year's mid -year appropriations ordinance. 35 7/25/02 Direction to provide a report listing the number of bus benches being deployed per district; further directing that District 5 be provided with bus benches which are not made out of metal. 36 7/25/02 Motion scheduling a public hearing in October in connection with the proposal from Mr. Jose Milton for infrastructure improvements to Antonio Maceo Park. 37 7/25/02 Direction to review the commercial fagade treatment Pending Report will be prepared October, program and come back with a report on the feasibility 2002 of covering costs of needed improvements with the amount of money normally ranted. COMMISSION DIRECTIVE REPORT — September 11, 2002 NUMBER I MEETING DATE its 7/25/02 Motion regarding the reserves in District 5, to include Pending the full amount and provide appropriate notice(s) to the public with staff recommendation relating to the Alternative Program, including previous year funding. 39 7/25/02 Directing the Department of Community Development Pending to work with St. Juan Bosco Homeownership Center, in the utilization of funds set aside from economic development and to come back with recommendation at the Commissioner meeting scheduled for October 10, 2002 40 7/25/02 Directing the Manager to provide within five working day, a detailed number of city employees that have worked for a minimum of one year, with a weekly schedule of more than 24 hours but less than 40 hours and the budget implication of changing these employees to full time. Also directing that the Manager review what Miami - Dade County and other mynicipalities are offering their employees for tuition reimbursement. 41 7/25/02 Directing the administration to conduct an economic study and prepare a master plan of the Rusty Pelican Restaurant property and bring back for Commission consideration in 180 days. 42 7/25/02 Direction to the City Manager to invite the presidents of the employees' unions to participate in budget meetings and to provide a special table for their convenience. 7 r Meeting scheduled Meeting scheduled COMPLETION DATE Cq