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COMMISSION DIRECTIVE
REPORT
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COMMISSION DIRECTIVE REPORT — June 13, 2002
a.vmm1001UN
MEETING DATE
i i tm
NUMBER
STATUS REPORT
DESCRIPTION
NEXT ACTION STEP
PROJECTED
COMPLETION
DATE
1/11/01
Review and Analysis still pending
Direction to develop a comprehensive strategy that would
1
require collection of impact, and inconvenience fees, etc. from
entities who excavate the streets of the City.
2/22/01
Direction to commence discussions with the MSEA and Miami
2
Dade County re: the utilization of excess convention
development tax funds to be used for capital improvement for
the James L. Knight Center and the Orange Bowl Stadium.
3/8/01
Draft report pending
Direction to
Finalize draft and present to
3
(1) indicate an appropriate budget to be earmarked to address
Frank Rollason, Assistant
I
issues involving requests for waiver of certain services for
City Manager.
Festival Events.
(2) recommend a policy for the annual $360,000 funding of
festivals.
3/15/01
Direction to continue to resolve with Miami -Dade, the payment
4
in lieu of taxes.
5/10/01
5
Planning & Zoning Is working with Dover
Kohl consultants; to be hired by CRA to
Direction to immediately begin the process to draft a special
Consultants have been hired by
develop special area plan In two phases.
area plan in two phases for the development of the area directly
CRA. P&Z is overseeing their
Planning & Zoning has met with
in front of Bicentennial Park.
work and coordinating the
consultants, coordinated scope of services
different projects in the area.
as well as Individuals, agencies and
Dover Kohl presented to CRA
May 30, 2002. The presentation
subconsultants that will be involved in the
project. The scope of services along with a
included the redesign of Biscayne
contract is currently in the Law Department
Boulevard, Biscayne Boulevard
Special area Plan, which consists
awaiting completion of the contract.
of architecture and urban
regulations, designs for 10.5
promenade and boundary studies
5/10/01
Directing the city attorney
for the CRA.
6
1) to proceed with appropriate legal steps involving the city of
Miami and Miami -Dade Water and Sewer Department. as it
pertains to certain impending financial and legal issues;
2) to come back at a later date as it pertains to a funding
amount to engage special council.
6/14/01
A letter was sent by the City Manager to the
Direction to make a strong request of the Miami Heat to fully
Not
7
County on July 13, 2001 and a follow-up letter on
comply with all of the terms and conditions that would allow
Jan 9, 2002 requesting the return of the funds.
for the release of the city's $2,000,000, currently in escrow and
determinable
The County responded in 2 letters dated Feb 4
and 9, 2002, respectively, stating that since
to provide commission with a timetable outlining completion of
at this time.
excavation of Parcel B was not completed, they
excavation.
would not release the funds. Basketball
Properties, Ltd (BPL) has until June, 2002 to
obtain the necessary approvals for development
of Parcel B. BPL indicated the pedestrian bridge
will not be constructed until an agreement is
reached on Parcel B.
COMMISSION DIRECTIVE REPORT — June 13, 2002
COMMISSION
ITEM
STATUS REPORT
DESCRIPTIONNEXT
ACTION ST7
PROJECTED
MEETING DATE
NUMBER
COMPLETION
DATE
7/26/01
Direction to
8
1)work with the attorney to reengineer City's processes and
establishing up a new set of procedures which would expedite
disbursement of commercial revitalization funds to agencies
2)identify in writing to commission what the impediments are
in reference to Miami -Dade County's part of disbursements of
said funds
7/26/01
Direction to develop performance standards and performance
9
measurements in connection with public service programs that
are funded by City.
9/15/01
Planning and Zoning Department has
Direction to
Selection committee review to
10
solicited proposals from landscape
1)immediately take all steps necessary to initiate and implement
follow. Initial Task Force
architectural firms to prepare park master
planning of a park district
meeting scheduled for May
plan. Manager has assigned key staff and
30th.
other resources to Task Force.
9/25/01
A working group of industry experts and
Direction to look at the proposed soccer component to provide
Establish working group.
Ongoing
11
City staff will be established to review this
an option and a compliment to Orange Bowl stadium for
matter and develop appropriate
smaller soccer competitions.
recommendations.
9/25/01
Direction to
7/25/02
12
This item was recommended by a vote of 7-
I)forward copy of Ordinance No. 12125 (related to new parking
1 at the Planning Advisory Board meeting
lot requirement for Central Business District, SD -5 Brickell
of May 29, 2002. Resolution No. PAB 39-02
Ave. area Office -Residential district, SD -6 Central
Commercial -Residential district, SD -7 Central Brickell Rapid
Continued from the Commission meeting of
Transit Commercial -Residential district, SD -20 Edgewater
June 27, 2002 to July 25, 2002.
Overlay district and the Community Redevelopment Areas of
Southeast Overtown Park West and Omni) to Miami -Dade
County immediately to notify the County that it needs to
comply with this new ordinance;
2)Teele further directed manager to send a courtesy copy of this
ordinance to all affected owners of parking lots and to further
publish a notice in newspaper(s) outlining the new rules for
parking lots.
9/25/01
Directing to the City Attorney to
13
1)review how the debt service millage rate ought to be set as it
relates to the history of law;
2)come back with recommendation within 90 days;
3)make necessary adjustments to the FY 2003 Budget, based
upon the advice of counsel.
COMMISSION DIRECTIVE REPORT — June 13, 2002
wmmiaswN
MEETING DATE
ITEM
NUMBER
STATUS REPORT
DESCRIPTION
NEXT ACTION STEP
PROJECTED
COMPLETION
DATE
10/11/01
14
The selected developer of the Island
Direction to approach cruise ship industry to request co-
Approval of a Term Sheet
9/12/02
Gardens project, Flagstone Properties, has
sponsorship of the proposed Watson Island Park as a park to
followed by a lease agreement
offered its assistance with the master
watch cruise ships and seaplanes.
with Flagstone Properties for
planning and design of the proposed park.
the development of Island
Gardens. Once a park plan,
design, and budget is
prepared, sponsorship of the
Il
park will be sought from the
cruise industry and other
C
10/25/01
Law Dept. will conclude their. review and
Direction to the City Attorney to cause an investigation to be
funding sources.
15
prepare the presentation after the
conducted regarding allegations made by Ms. Hattie Willis
conclusion of the Civil Service Boards
related to the Fire -Rescue Department and return in 180 days
investigation.
with a recommendation on this case and on procedural and
process issues.
Ms. Willis' case was rescheduled from the
Civil Service Board meeting of June 11,
2002 to October 15, 2002
11/15/01
The planning and detailing of projects is in
DIRECTION TO
16
progress.
1)Provide the Commission with quarterly status reports on the
progress of projects to be developed with proceeds from general
New CIP Office will be responsible.
obligation bonds..
2)allocate existing available funds (Parking Surcharge, Strategic
Reserves, Sunshine Trust) to expedite projects
3)spread out projects throughout the City so that road and
sidewalk repairs are done in all five districts
12/11/01
Direction to the City Manager and City Attorney to brief the
17
Mayor and Commission on the payment in lieu taxes (PILOT)
agreement between the City and County and provide a
recommendation for resolution of this issue.
12/11/01
Public Works will be presenting the report
Direction to meet with the District Secretary of the Florida
18
at the June 13'h Commission meeting,
Department of Transportation (FDOT) to see what options
relating to the funds from FDOT and gas
related to traffic flow of Southwest 8th Street FDOT favors and
tax has been used
report how funds from FDOT and the gas tax have been used:
1/10/02
Staff has held meetings with Coconut
Direction to hold public meetings in order to display a couple of
Presentation before
19
Grove, Brickell and Upper East Side
proposed bus bench designs and obtain input from the
Commission
concerning bus bench designs.
community and to instruct the provider of bus benches/shelter to
comply with the following:
I)Follow design standards
2)reduce the size of advertising on bus benches/shelters.
COMMISSION DIRECTIVE REPORT — June 13, 2002
COMMISSION
ITEM
STATUS REPORT
DESCRIPTION
NEXT ACTION STEP
PROJECTED
MEETING DATE
NUMBER
COMPLETION
DATE
1/10/02
Scheduled as a discussion for the
Direction to City Manager and City Attorney to
7/9/02
20
Commission meeting of July 9, 2002.
1)review current provisions of the City Charter as it related to
retirement eligibility for elected officials, conflicts with term
limits, and to include an actuary study in the review.
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2)review benefits of all executives, elected and non -elected
3)come back with amendatory legislation if needed and
comprehensive package for elected officials and top
executives.
1/24/02
The RFP has been returned from vendors,
Direction to issue an Request for Qualification (RFQ) for a firm
Recommendation
21
the Selection Committee is reviewing.
to conduct a comprehensive assessment of the Department of
forthcoming from the
Risk Management and bring back recommendations within 60
Manager.
days on how to improve operations.
1/24/02
The Planning Department will bring back
Direction to coordinate a townhall meeting on February 24,
Complete study by July 2002
December
22
to the Commission recommendations of
2002 in connection with quality of life problems associated with
and schedule discussion item
2002 to
existing FAR bonuses in the Brickell
density and construction in the Brickell Area.
to City Commission to
implement
District.
present findings and
recommenda
recommendations.
tions.
2/14/02
Neighborhood meetings of AT&T are
Direction to City Manager and City Attorney to investigate
Continue to have
Ongoing
23
underway in each Commission district.
complaints in connection with cable service provided by AT&T
neighborhood meetings
and to notify AT&T if it is determined that they are not in
compliance.
2/14/02
Direction to the City Attorney to explore other opportunities to
24
resolve the matter concerning Bunkers of Miami without
litigation and come back with a recommendation.
3/7/02
Administration is in the process of sending
Direction to come back with a recommendation to facilitate a
25
out a Scope of Services for the Master Plan
master plan process for the use of a percentage of funds from all
to consultants from the Public Work's
previously approved park oriented projects and open spaces
Department's pre -approved list. The
throughout the City and to ensure that those funds will be
consultants will be requested to submit a
allocated as a part of the first dollars from the Homeland
proposal including costs so that the City
Defense Neghborhood Improvement Bond Funds and to
can make a final selection as to the firm(s)
advance funds.
that will be preparing the Parks Master
Plan.
3/14/02
Per the Florida Statutes, Board members
A MOTION INSTRUCTING THE CITY MANAGER TO
Anticipated to be heard at the
26
must live in the City of Miami.
REVIEW RECORDS TO DETERMINE IF ELADIO
Commission meeting of July
ARMESTO COMPLIES WITH QUALIFICATIONS
25, 2002.
REQUIRED TO BE APPOINTED AS A MEMBER OF THE
CODE ENFORCEMENT BOARD AND TO REPORT HIS
FINDINGS TO THE COMMISSION
COMMISSION DIRECTIVE REPORT — June 13, 2002
�.vmmwaivry
MEETING DATE
I I EM
NUMBER
STATUS REPORT
DESCRIPTION
NEXT ACTION STEP
PROJECTED
COMPLETION
DATE
3/27/02
Direction to the City Attorney and City Manager to schedule for
27
the Commission of April 11, 2002 a resolution requesting the
State Attorney or in the alternative, the Equal Employment
Opportunity Commission (EEOC), to conduct an investigation
as it relates to the union and labor relations negotiations
between the City and the sanitation workers' union..
4/11/02
Deferred from the meetings of April 25`
Direction to schedule the next step of the Pilot Program for the
Anticipated to be heard at the
28
and June 13, 2002.
new one -arm automated solid waste collection system or a
Commission meeting of July
schedule of when this program is anticipated to be implemented
25, 2002
C`ci
city-wide for the Commission meeting scheduled for April 25,
2002.
1/02
This is included in FEC Corridor Plan.
Direction to request Parsons Brinckerghoff Quade & Douglas,
29
Will be in next year's TIP.
Inc. to return to the Metropolitan Planning Organization (MPO)
on behalf of the Commission in order to indicate their desires to
expand the Bay Link study.
4/25/02
Project is in process. To date employees
Direction
30
terminated within the last two years have
1)meet with employees throughout the City, particularly in the
been identified as well as those funded by
offices of Community Developmment and Workforce
grants.
Development, to determine whether or not any employee feels
that they are misclassified or under classified.
2)conduct exit interviews of all employees terminated within
the last two years from the offices of Community Development
and Workforce Development. During the interviews
representatives of AFSCME LOCAL 1907 should be present.
3) to City Attorney to meet with AFSME LOCAL 1907 union
president and City Manager and draft a proposed charter
amendment to place on the ballot in Spetember, October or
November 2002, that would cure the defects in our charter that
mandates that no department may have more than five
employees that are not classified.
4)City Manager to report back to Commission within 60 days
with the number by department of employees that have had
continuous employment for the City as unclassified employees
or more than 24 months under a grant and the budget
implications if any of a policy that would allow said individuals
to be made classified emnlovees.
COMMISSION DIRECTIVE REPORT — June 13, 2002
COMMISSION
ITEM
STATUS REPORT
DESCRIPTION
NEXT ACTION STEP
PROJECTED
MEETING DATE
NUMBER
Commission meeting to discuss the
strategic plan and report back at the Commission meeting
July 9, 2002 City Commission
COMPLETION
framework for the Mayor's proposed
scheduled for June 13, 2002.
meeting to hire consultants.
DATE
5/9/02
Scheduled for the June 13, 2002 City
Direction to develop a framework for the Mayor's proposed
Request authorization at the
31
Commission meeting to discuss the
strategic plan and report back at the Commission meeting
July 9, 2002 City Commission
framework for the Mayor's proposed
scheduled for June 13, 2002.
meeting to hire consultants.
strategic plan.
Item deferred to the meeting of July 9, 2002
5/9/02
Administration is finalizing Letter of
Direction to finalize the agreement relating to the City's hosting
Once Miami is selected based
Contract to
32
Commitment to ESPN
the ESPN X -Games in August of 2003-2004 and bring back for
on Letter of Commitment,
be finalized
Commission consideration.
then we will begin contract
in Fall 2002
negotiations.
02
Public Works is preparing a layout of the
Direction to study feasibility of developing a City mini dump at
Cost estimate will be
33
site at the Solid Waste compound.
the Department of Solid Waste, determine how much it would
completed once layout is
cost and bring back a recommendation.
done.
5/9/02
5/16/02 - Memo was sent to the Commission
Directing the City Manager and City Attorney to provide the
Anticipated to be heard on
34
(by the Police Dept.) in response to
Commission a full, written report of all of the City's obligations
July 25, 2002
Commissioner Teele's inquiry of the initial
and commitments relating to Bayside and the status of those
and present staffing and costs for the
obligations and commitments."
Bayside police detail.
I
Status report deferred from the meeting of
Z*
June 13, 2002.
5/9/02
A report which would articulate the
Direction to review all of the authorities and rights relative to
35
authorities/rights, and how the Foundation
the Bayside Foundation and report back to Commission within
spends its funds is yet to be started, as of
30 days showing how the foundation spent its funds.
June 5, 2002, because the Foundation is yet
to provide the necessary financial records
as requested by the Office of Internal
Audits on May 21, 2002.
y/02
Scheduled for the meeting of July 25, 2002.
Direction to make sure to flag the issue of the City Manager's
Scheduled for the meeting of
36
hiring of a major consulting firm to do a top to bottom review
July 25, 2002.
and analysis of the Police Department as an item for inclusion
on the Commission meeting agenda currently scheduled prior to
the August 2002 recess.
5/23/02
Direction to call Florida Department Of Transportation (FDOT)
37
Secretary Jose Abreau to ask on the likelihood of a worst case
scenario regarding the funds for the proposed project
development and environmental study for the Dupont Plaza
Project-Metromover Realignment in Downtown.
5/23/02
Direction to schedule a public hearing for the application
38
for development approval for increment II of the
Downtown Development of Regional Impact ("DRI") on
September 26, 2002 and provide all appropriate public
notices prior to the public hearing.
COMMISSION DIRECTIVE REPORT — June 13, 2002
%.UMMisswN ITEM STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED
MEETING DATE NUMBER
COMPLETION
DATE
6/13/02 Public hearing deferred from the meeting Direction to defer consideration of the proposed change of
39 of June 27, 2002 to July 9, 2002. control of the cable television license, granted to Miami
Telecommunications, Inc., from AT&T Broadband LLC., to
AT&T Comcast Corporation to the Commission meeting
scheduled for July 11, 2002 and a public hearing be scheduled
for the June 27, 2002.
6/13/02 Direction to
40 1)create a plan for the Commission redistricting process to
comply with the 2000 census and come back to the Commission
with a recommendation prior to the August break.
2)allocate $100,000 from the City Attorney's budget for
the engagement of necessary outside counsel.
6/13/02 Direction to work with the Mayor in conducting competitive
41 processfor the disposition of City -owned parcels located at
1700 N. W. 14'h Ave. for the development of an affordable
homeownership project and come back with a recommendation.
6/13/02 Direction to appoint a City staff project manager for
42 implementing the Florida East Coast (FEC) Railway Corridor
Strategic Redevelopment plan.
6/13/02 Direction to create an internal Florida East Coast (FEC)
43 working group chaired by the district two City Commissioner to
monitor on a monthly basis the progress of the report on the
FEC