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M-02-0739
CITY OF MIAMI, FLORIDA 24 INTER:OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Carlos A[ Gimenez City Manager DATE: FILE: SUBJECT: Discussion Item on South Florida Employment and Training Consortium REFERENCES: City Commission Agenda June 13, 2002 ENCLOSURES: At its meeting of May 23, 2002, the City Commission directed the Administration to schedule a discussion item for its meeting of June 13, 2002 as a follow-up to consider the continued participation of the City of Miami in the South Florida Employment and Training Consortium. At the May 23 meeting, the City Commission further instructed and directed the City Manager and City Attorney to negotiate the terms of the Consortium Agreement to be executed by the five (5) Consortium members (Miami -Dade County, Monroe County and the cities of Miami, Miami Beach and Hialeah) to specifically address the concerns identified by the City Commission during its discussion of May 23. City representatives from the Mayor's Office, Law Department and Department of Community Development met with Assistant County Manager Barbara Jordan and staff to discuss the Consortium agreement. A quick review of the contract at the meeting revealed that the only change to the previous document was a change to the effective dates of the agreement. Eventually, changes were incorporated into the new agreement and will be discussed below in this memorandum. Subsequently, following the regularly scheduled Consortium meeting of June 7, 2002, a workshop was held by Consortium members to discuss the contract and no objections were raised at that time to the proposed changes. In addition, at both meetings, the City requested an update regarding the findings/recommendations of the management audit ordered by Workforce Florida and performed by Taylor, Lombardi, & Hall. The City has received the updated draft of the Consortium Agreement and the status of corrective actions relating to the report on the audit, findings (see attached copies of each). The City Commission concerns identified at the May 23 meeting included: Level of Representation for Authorized Designee The City Commission indicated that the representative should, optimally, be the Mayor and that the Mayor should have the option to appoint either another elected official or the City Manager if he/she chose not to serve. The City Commission further indicated that the representative, at the minimum, should be an Assistant City Manager. The proposed agreement addresses this concern by designating the Chief Elected Official as the representative and further authorizing that individual to appoint another elected official or the Chief Non -Elected City Official or the assistant to that position. 02-- 739 Regardless of the level of representation, the jurisdiction has the ultimate responsibility to ensure that it is adequately represented at the Consortium level. Liability Exposure The primary concern of the Administration that led to the initial recommendation to withdraw from the Consortium was, and remains, the potential liability issue facing the City. It is important to reiterate that the Administration's original concerns did not focus on funding activities, delivery systems, the level of service provided to City residents or the establishment of an independent service delivery area. To address the liability issue, Ms. Jordan indicated at the May 23, 2002 meeting that the County would include language in the Agreement that required the City of Miami or Miami -Dade County to be included in any majority vote regarding liability. The proposed draft agreement includes language that states, "The majority vote necessary to approve payment of the claim must include the vote of either the City of Miami or Miami -Dade County to take effect." However, it must be pointed out that this protection applies exclusively to the actual payment of the claim. The City's actual exposure to liability occurs at the point that funds are awarded, not at the point of the settlement of a claim. For example, the vulnerability to exposure increases when an award may be made to a provider not submitting the highest rated proposal. If the City of Miami and Miami -Dade County were in the minority vote, an affirmative vote of the other three (3) members would outweigh their dissent and the lower rated provider would be the awardee. In making a final decision, it is important for the City Commission to clarify whether its intent for the amended majority provision applied only to the payment of claims or if it pertained to all potential liability matters. During the Commission discussion following Ms. Jordan's proposal to revise the required majority to adopt liability legislation, there were specific references by the Commission that this majority vote apply for "any item to pass" or when the item related to "debt or potential debt". If the City Commission's intent -was to implement the majority process only for the approval of settlements, then the proposed Consortium Agreement meets this intent. However, if the Commission's intent was more expansive, it does not. Participation of City Representatives on the Work Force Board The City Commission requested an attendance record of representatives appointed by the City of Miami to the Work Force Board. This information was provided and is attached. Recommendation The Administration maintains its original recommendation to withdraw from the Consortium. Based on the revised Consortium Agreement and additional information received, the Administration still believes that the liability issue has not been resolved. At the May 23 02- 719 2.f meeting, the City Manager asked the key questions to the County representative. Those questions were basically: 1. If the City did not participate in the Consortium, would it be relieved of its liability . obligation? 2. If the City did not participate in the Consortium, would City residents still receive services? The Miami -Dade County representative affirmed that the City would relinquish its liability, but it would also not have a direct voice in the policy making decisions relating to workforce issues. Likewise, the representative reaffirmed that Miami -Dade County would still be obligated to provide services to City of Miami residents. In closing, it is important to reiterate that the decision of the City of Miami to either continue its membership in the Consortium or to withdraw from future participation will have no impact on City residents receiving employment related services. Regardless of the City's decision or the governing structure managing the delivery of workforce development services in South Florida, the County's failure to provide services to City of Miami residents would result in sanctions by the State of Florida. If the City Commission decides to continue its participation in the Consortium under the parameters of the proposed Consortium Agreement, it would retain its liability exposure at the reduced level of 33% (as opposed to the previous level of 36%), but it would also ensure its continued participation in the policy matters of the workforce process and selection of its representatives to the South Florida Work Force Board. The Administration would further recommend that the number of One Stop Centers and allocation of dollars in the City of Miami also be representative of that same 33% liability figure. Under the proposed restructuring of the distribution of One Stop Centers, only two (2) of the nine (9) One Stop Centers is located in the City of Miami (see attached map and Table for Consolidation of One Stop Centers). Currently, there are eight (8) One Stop Centers located in the City of Miami. 02- 739 DRAFT -Revised 6/10/02 REVISL CONSORTIUM AGREEMENT CONSORTIUM AGREEMENT THIS AGREEMENT, made and entered into this 1st day of July go by and among: Miami Dade County, The City of Miami, The City of Hialeah, The City of Miami Beach, Monroe County, A political subdivision of the State of Florida. 111 N. W. First Street Miami, FL 33128 A municipal corporation of the State of Florida. 3500 Pan American Drive Miami, FL 33133 A municipal corporation of the State of Florida. 501 Palm Avenue Hialeah, FL 33011 A municipal corporation of the State of Florida. 1700 Convention Center Drive Miami Beach, Florida 33139 A political subdivision of the State of Florida. Courthouse Key West, FL 33040 WHEREAS, it is desirable to conduct programs on an area wide basis providing for employment and training opportunities for the economically disadvantaged, unemployed, underemployed or otherwise meeting the eligibility criteria of any program operated under this agreement and to assure universal access to training resources for the population of the two -county area and to assure that training and other services are organized and delivered in the most effective and efficient manner; and WHEREAS, Miami -Dade County, the City of Miami, the City of Hialeah, the City of Miami Beach, and Monroe County are located in reasonable proximity to each other; and have entered into an agreement creating the South Florida Employment and Training Consortium; and 1 02-- 739 Consortium Agreement -July 2002 WHEREAS, all of Miami -Dade and Monroe Counties can be effectively served by a Consortium of the type created by this Agreement; and WHEREAS, the signatories to this Agreement believe that as a Consortium they can plan and operate a workforce development program so as to obtain administrative and programmatic advantages; and WHEREAS, it is the feeling of the parties hereto that the interests of the community would be better served by the South Florida Employment and Training Consortium herein referred to as SFETC 0r `ar�iu, continuing to provide for the funding, review, evaluation, and coordination of programs in the Miami -Dade and Monroe Counties area, and to provide for the coordination of related ancillary workforce development services; and WHEREAS, the Florida Interlocal Cooperation Act of 1969, Section 163.01 et seq., Florida Statutes 1977 and the Miami -Dade County Home Rule Charter provide a method for governmental entities to join together in order to perform programs of the type intended; NOW, THEREFORE, in consideration of the covenants, conditions, and premises herein set forth, the parties agree as follows: 1. That the parties hereto do all mutually and individually agree to continue with each other the entity known as the South Florida Employment and Training Consortium. 2. That a purpose of this Consortium is to continue to conduct programs on an area -wide basis under the Workforce Investment Act of 1998 as amended from time to time, (herein referred to as the Act) and under the Jobs and Education Partnership process. 3. That this Agreement shall be approved by the affirmative vote of the legislative body of each jurisdiction (i.e., the City Commission of the City of Miami, the City Council of the City of Hialeah, the City Commission of the City of Miami Beach, the Boards of County Commissioners of Miami -Dade 02- '739 2 Consortium Agreement -July 2002 and Monroe Counties), and shall supplant the existing Agreement executed in 9&. 4. That the representatives to the Consortium from each member local government shall be j the chief elected official or if -I tC �'Fs.� e~a " �� tt reert`�"'.t�e� ie�f'�ie�'��`a ya � ; • cae'�ict�v'� th+a.chiet':t�� k �";�.,�_►atnt���'���a tFre: cllterklatiyet i►' .rt '" araoialarYi; clTtet, hd�l-electA�%rp����ffi���bC1t tb'��e�b�t� i '� °�'h�.rriembers�df: et�:s - e a,�chafr�sQn'�to=e term of -� years. ear u���tt�ie �irt�s'Qr� re�5ians,,whlc>:e�rer:fiTst° tef by th9iF F9Sp9Gt*Ve legislative bodies. 5. The Consortium hereby formed shall have the pewef following acttord resport bi[W6i : a. To receive all grants, funds, allocations, and any and all forms of revenue based on, or pursuant to the Act and to the Jobs and Education Partnership process; to receive grants, gifts, or other resources from any agency or agencies of the United States Government, and/or the State of Florida or other sources. . b. To :ernplov .supervise ataci evaluate staff suffiorertt to cat'ry out'is responsib`riities `as airirllistrative "city anc' giant `racroient �sf :io deye opt Ont fu6ds4"Odedty egten 23. c. To enter into contracts or agreements with any corporation, municipality, , or any other legal entity, public or private, or any other person or persons for the performance of such services as may be required by the terms of any grant, contract, or agreement entered into, or with, any agency or agencies of the government of the State of Florida and/or the United States, or any other organization selected.by.the "South -Florida Workforce Board. To`contract wth.the`,Souh ,Flbrida Workforce Board as per the Interlocal ' Agreementattached. hereto Arid made a mart hereof. -41 02- 730 Consortium Agreement -July 2002 d. To, by four (4) affirmative votes of its members, promulgate such policies, and to amend such policies as necessary for the conduct of its business. e. To expend funds for both planning and administrative purposes as deemed necessary for the conduct of its business. f. To implement, coordinate, review and evaluate programs; and to fund, monitor and audit projects which have been approved by the Consortium atidAh, e South`Flcir�dit�rf�i`Eaar`d. g. To consult and retain experts and purchase or lease or otherwise provide for such services, supplies, materials, equipment and facilities, as it deems necessary. h. To appoint and remove an Executive Director who shall serve at the will of the majority of the Consortium rnrs • and.'A Ohiiiiha i6 SotatEt RFtorida iiilocforceiard. Said Director shall employ directly or through contract with a member jurisdiction appropriate staff personnel who will comprise the Office of the South Florida Employment and Training Consortium. The staff will be hired pursuant to Miami -Dade County Employment Policies and Procedures and subject to the Miami - Dade County employee merit system. L To provide for an annual audit of the Office of the South Florida Employment and Training Consortium by an independent auditor. _ j. To provide either directly or through contract for legal service. k . To cdriitract:;wr"wtie� Seuth `Ftorldaoiifarce Board as perthe lrterfocat , Agr'ee�neht`attatcl�ied i�eratn and rnade.a i�r^iei<e�f.:k►ikrt,A. To Ana outh Florida W©ticfarrr'$oaird fair. rrriprevetnenf tn.`TheS66th:F[6 iMoificfarce Boait subrnk, ratify or amend tooal pians as -required by funding entities and submit them to the Consortium for the': alaoroval 'of the'. Local Eleefed.:Offici s. Such : -0_Q tanning :shall incorporate the negotiation of local rerformance standards as defined in WIA. 02- '739 4 Consortium Agreement -July 2002 nh toh€fa�a ralfta°ae ff 'f ice"' skid h. v' "tint a�etffatarYtr 5 " t % a its far e z a ra 6VIVIPUM b 6. That this Agreement shall be effective, upon its proper execution by the designated officer of each member jurisdiction's legislative body of Miami -Dade County, the City of Hialeah, the City of Miami Beach, the City of Miami, and Monroe County, from July 1, 2002 and shall expire on June 30, 9004 or when re-enacted by the membership which a ier..firsfoccOi. This Agreement may be renewed by the affirmative vote of the legislative body of each member jurisdiction. 7. That the South Florida Employment and Training Consortium staff shall perform the following and other duties as delegated by the Consortium in consort with then S sutl' Florida` orkforce Baarcl: a. To prepare an annual budget for the operation of programs and projects. The budget for funds received under the Act shall be approved by the Consortium and the South Florida :WU&kforce1Board fGF Miami- _which will function as a regional workforce development board/workforce investment board in compliance with all Workforce Investment Act requirements. b. To maintain a financial accounting system to account for and report on all funds received and expended. Such report shall be made not less than quarterly to the Consortium and parties hereto. c. To monitor, evaluate, maraQe, audit and provide technical assistance and advice to the parties hereto and to all others, organizations, or governmental units as may be required by Federal or State Regulations or the Consortium. d. To prepare appropriate reports for each member jurisdiction as required by the Consortium or the South Florida 1NorkforceBoard members. 5 02- 73 Consortium Agreement -July kuO2 8. That the Consortium has caused to be created a regional workforce board in accord's with the Act. This council, to be known as the 99mmm of , is a separate entity whose members shall be appointed by the Consortium's member local governmental jurisdictions according to a formula for apportioning appointments that shall be agreed to by the otthCtdadcf= ` :. if ,the Members of the Consortium, and revised from time to time by agreement of the South Florida Workforce Board and the South Florida Employment and Training Consortium, and which shall be in compliance with all federal and State requirements for representation on the dewed ot,tff'�Flice Board m w_ M�r. _ 6 02- 739 MMI. w Iy�IIIMfI�M m w_ M�r. _ 6 02- 739 Consortium Agreement -July 2002 fr't 'rtii+ciirthi�f`t+c! Qf4cfah �hl�ll Es(ish tjieF1i(trif� ihoalcwli'aw 4�ix J',�. d. F�rfitsi"SFWi �ti#'1rit . defi"ei:efA 9. That this Agreement may be amended from time to time, or cancelled, upon the affirmative vote of each legislative body, (i.e., the City Commission of the City of Miami, the City Council of the City of Hialeah, the City Commission of the City of Miami Beach, the Boards of County Commissioners of Miami Dade and Monroe Counties), of the parties hereto. 10. That during the. fern �of the -Agreement any party hereto shall have the right to withdraw from this Agreement upon the following conditions: a. That the Consortium by and through its Executive Director shall have received written notice of the party's intent to withdraw no later than ninety (90) days before the end of the then current Workforce Investment Act program year. _ b. That the withdrawing party shall not be released from any financial or any other obligations incurred by that party during the then current or, prior fiSGa Or years. 11. That majority of the Consortium shall constitute a quorum. Action of the Consortium shall be valid and binding when adopted at a public meeting by at least a majority of Affirmative votes by those present unless otherwise provided in this agreement. 7 02-- 139 Consortium Agreement -July 2002 MWEN X1 -TV F.0 F -TR SW9 and leGal law, aGGepts ultknate Fespensibility fGF the operation and 12. That each member jurisdiction of the Consortium agrees to contribute to SFETC liability incurred under this agreement as follows: a. No liability will be paid by member jurisdictions unless ordered by court or other controlling body or unless otherwise agreed. Tfahjj b. Costs disallowed from contracts with QRR P"- hsoffiuin Members will be paid by the SFETG-d 6i6ftlUm Member involved. C. Costs disallowed from contracts with Service Providers or from staff errors will be paid iR pmpedieA to the distAbutieA of appeintmeRtS W the South FleAda W904orGe BeaFd by earh GeAsedoum meff4wafolj Miami Dade County 4609/6 42.`2 Miami, City of 3"0 Hialeah, City of "0 Miami Beach, City of 5% Monroe County "0 TOTAL i99% 1000/0 d. In the event that a new political jurisdiction enters into this Consortium, liability to said new political jurisdiction will be prorated proportionately according to the distribution of appointments by the jurisdictions which then comprise the Consortium dict iWpointr66htsJ6the SFW8. 02- 739 0 Consortium Agreement -July 2002 WITNESSES: THIS AGREEMENT IS ENTERED INTO ON BEHALF OF: MIAMI DADE COUNTY A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS M Deputy Clerk L Steve Shiver, County Manager 9 02- 39 Consortium Agreement -July 2002 WITNESSES: THIS AGREEMENT IS ENTERED INTO ON BEHALF OF: CITY OF MIAMI BY City Clerk Carlos Gimenez, City Manager 10 02- 739 Consortium Agreement -July 2002 WITNESSES: THIS AGREEMENT IS ENTERED INTO ON BEHALF OF: CITY OF HIALEAH Lln City Clerk Raul L. Martinez, Mayor 11 02-- 739 Consortium Agreement -July 2002 WITNESSES: THIS AGREEMENT IS ENTERED INTO ON BEHALF OF: CITY OF MIAMI BEACH C-3/ City Clerk David Dermer, Mayor 12 02- 739 Consortium Agreement -July 2002 WITNESSES: THIS AGREEMENT IS ENTERED INTO ON BEHALF OF: MONROE COUNTY A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS G37 Deputy Clerk James Roberts, County Administrator June 10, 2002 As you may be aware,.the South Florida Employment & Training Consortium (SFETC), as the administrative and fiscal entity for the South Florida Workforce Board (SFWB), is undergoing a re -structuring of its programmatic and operational processes to enhance performance. Since that time, staff has implemented an improvement project plan, which has helped to increase overall system performance. As the Chief Elected Official designee, one of the primary concerns deals with adequate representation on both the SFW Board and Consortium. At this time, I am requesting that membership to the Consortium be elevated to the highest -level elected official, non- elected official, or appointed designee. In addition, Workforce Florida has also requested that the SFW Board appointments, of which the Consortium makes selections, be higher-level executives with decision- making authority and that they come from relevant industries that can provide clout and access to additional resources within the business community. Attached for review and approval by your legislative body, is a copy of the Consortium Agreement, which reflects requested changes and revisions created by the Inter -local Agreement. Should you have any questions, please do not hesitate to call me at (305) 375-5071 Sincerely, Alex Penelas Mayor Miami -Dade County c: Consortium Members SFW Executive Director SFETC Interim Executive Director Attachment 02- 739 L UUKKMo I IVt At; I IUNb I U AUUI I REPORT - COMPLETED TASKS South Florida Workforce/South Florida Employment & Training Consortium Financial & Programmatic Project Plan—COMPLETED TASKS TASK Staff v! 17, F_ RTATUS Comments F, 'm "A GlwAss 40'�'Iq , —A-." 144% ,:'.K I Opp 4p" r'v G Financial & Programmatic Project Plan—UPDATE #12 (6/12/2002) Page 3 of 8 i� after the meeting of 4131102 EE ?` RP/MS 2/28/02 3/31/02 $ *** Immediate action needed. Request has been made of service RP 2/15/02 3/1/02 3/31102 3/31102 $ $ Staff is in the process of researohing RP and will implement a procedure by 3131/02 RP 2/28/02 3/1/02 $ RP 3/1/02 4/15/02 $ Service providers will be trained by April 15, 2002 RP 3/5/02 3/5/02 None Request was made of service providers on 3/4/02 RP 3/5/02 3/5/02 None *** Immediate action needed. Request has been made of service provider. MS 3/2/02 3/5/02 *** Immediate action needed.. Y Request has been made of ACS, Financial & Programmatic Project Plan—UPDATE #12 (6/12/2002) Page 3 of 8 Jobs For Miami, DHS, Richmond Perrino and SER Jobs. RP/MS 3/1/02 4/1/02 $ be requested of new service providers as part of operational documents package nar, *"` Immediate action needed EHN 3/1/02 5/15/02 None Currently meeting with State and County staff to provide input on >� staffing levels and organizational structure. DONE t. Proposed tables of organization (SFW and SFETC) were approved by Miami - Dade Assistant County Manager Barbara Jordan May 27"' Were also approved by the Finance (5/15/02) and Executive Committees (5/28/02) and SFETC Meeting on 5/20/02 for approval Staff will be shifted beginning July 1, 2002 Financial & Programmatic Project Plan—UPDATE #12 (6/12/2002) Page 4 of 8 EHN/HS 3/1/02 Indefinite & On- going Through System Consolidat ion Plan EHN/HS 1 7/1/02 1 On-going /02 1 6/30402 1 MS 1 2/1/02 1 Indefinite I EHN 1 3/1/02 1 5/30/02 1 Financial & Programmatic Project Plan—UPDATE #12 (6/12/2002) None �, � Issue being handled/researched by the 4 'k One Stop Task Force Committee. DONE Received RFQ's for CSA #8 and all one t� stops with multiple service providers. 24 This will reduce the overall # of service roviders for new program year. lilhll�. lY' Issue using handled/researched by the One Stop Task Force Committee. fq DONE Received RFQ's for CSA #8 and all one stops with multiple service providers. This will reduce the overall # of service providers for new program year. Phase s ' 2 for one stop consolidation will commence mid-June None Moving to eliminate direct training contracts Direct Training contracts will only be awarded for special populations, as per legislation/statute. None PY 2002-03 Youth Contracts (Mentoring, Leadership & Tutoring) were performance-based. All future contracts will either be performance- based or a combination of performance- based and cost reimbursement RFQ's for CSA #8 and others One - Stops will either be performance-based or a hybrid of cost reimbursement and F,Submitting performance-based None a revised job description to County Employee Relations Department; once approved, will Page 5 of 8 triry b/1/02 5/30/02 None MS 2/1/02 Indefinite None & On- going MS 3/1/02 3/27in� N��e 3/1/02 I 4/1/02 1/1/02 1 4/28/02 None Financial 8 Programmatic Project Plan—UPDATE #12 (6/12/2002) advertise for staff. DONE Proposed tables of organization were approved by Miami -Dade Assistant County Manager Barbara Jordan May 27th Were also approved by the Finance (5/15/02) and Executive Committees (5/28/02) and SFETC Meeting on 5/20/02 for approval Issue being addressed by SFW Executive Committee and Consortium Proposed tables of organization (SFW and SFETC) were approved by Miami - Dade Assistant County Manager Barbara Jordan May 27h Were also approved by the Finance (5/15/02) and Executive Committees (5/28/02).and SFETC Meeting on 5/20/02 for In _p _ro`c`e"sms PY 2002-03 Youth Contracts included work statement tailored to each service Provider and program proposed Will be submitted at the March 27 Board and Consortium meetings for review and approval; process in place for both the Board and Consortium Staff began researching and developing at the beginning of the year Approved during the March 27 SFW Executive Committee meeting and May 8"' Consortium teleconference Page 6 of 8 7RP/MS747/1/024r/30/02None M MS 2/4/02 2/22/02 None JB/JT 11/01/01 Indefinite & On- going 3/15/02 5/1/02 None None None None MS MM 3/1/02 2/25/02 EHN 3/1/02 5/30/02 EHN 4/1/02 6/28/02 $ Financial & Programmatic Project Plan—UPDATE #12 (6/12/2002) Page 7 of 8 JB JB JB JB All Asst. Directors JB JB 1 Financial S Programmatic Project Plan—UPDATE #12 (6/12/2002) "- --- None Function is already done intemally with MIS/IT staff 1 --' --- None New monitoring tool has been developed and will be tested to the filed on 3/14/02 -Youth Co -on /02 1 On-going $ Directive will be issued to the field by /02 5/15/02 May 15, 2002 Was also be addressed during the !/01 Indefinite s stems trainingcom nent None & On- oin None " New website was rolled out on May '02 On-going n 22"d; will recruit a full-time webmaster whose primary responsibility will be the management and updating of the None SFW/SFETC website. Immediate action needed 02 5/1/02 Files will be requested and a review will be conducted by appropriate staff Review of case file report due 3/33/02 D2 5/1/02 None "'*Immediate action needed Files will be requested and a review will be conducted by appropriate staff .....:h, CAP submitted b I ACS 3/18/02 Page 8 of 8 WIlKECTIVE ACTIONS TO AUDIT REPORT - OUTSTANDING TASKS South Florida Workforce/South Florida Employment & Training Consortium Financial & Programmatic Project Plan --OUTSTANDING TASKS` EHN 3/1/02 On-going None In process I Discussing with the County and State 3/31/02 None In process ExecuDepative Co ment of httee begaildren nFamiles. EXTEND researching and developing; RFP/RFQ will solicit provider to conduct officials to develop I JL 2/1/02 Phase-out plan $ In process One Stop Task Force Committee is currently reviewing fiscal impact. /JB/JT 4/1/02 6/28/02 None Will be handled by the new Fiscal Director MM/JB. RP/JT SFW 1 2/1 Board Staff Financial & Programmatic Project Pian—UPDATE #12 (6/12/2002) & On- going process I Will be developed by Page 2 of 5 In process Draft of fiscal and file reviews provided =EXTEND to management staff February 4t'. Requested assistance from the 3/31/02 None In process ExecuDepative Co ment of httee begaildren nFamiles. EXTEND researching and developing; RFP/RFQ will solicit provider to conduct I an independent agency review & On- going process I Will be developed by Page 2 of 5 A 1 1/1/02-1 On-ooina I None FB 1 3/1/02 1 On-going I None JB 1/16/0 Indefinite None 2 & On- going JB 11/126/0 I Indefin finite I None JB 3/4/02 4/30/02 None JB 3/1/02 4/30/02 None EXTEND 6/17/02 R prbcess - I Handling internally by the One Stop Task Force Committee In process Several staff/units working with coordinator to update all policy and procedures In process *Several meetings have been initiated with DCF to rectify situation *Poor performing service providers have been encourageO to initiate dialogue and schedule regular staff meetings with appropriate DCF staff *3/21 15 one stop operators have held joint meetings with corresponding DCF staff In process Staff has met with DCF to ensure that process is working within the field In process I Will develop tool by 4/30/02 n process Staff is researching and will develop tool Financial & Programmatic Project Plan—UPDATE #12 (6/12/2002) Page 3 of 5 bm 'I; Financial & Programmatic Project Plan --UPDATE #12 (6/12/2002) Page 5 of 5 ATTENDANCE RECORDS OF CITY OF I MIAMI REPRI :NTATIVES TO THE WORKFORCE BOARD MEMORANDUM TO: Dan Fernandez City of Miami FROM: Winifred Sykes V! South Florida Workforce Board DATE: May 29, 2002 south flotida rce N&W � SUWECI : South Florida Workforce Board Attendance Please find attached the attendance of Board Members appointed by the City of Miami for July 1,2000 thru June 30, 2001 and July 1 2001 thru ,tune 30, 2002. Note that the A rte 2002 meeting; of the Board has not yet occurred. City of Mitimi Appointees on the chart for July 1,01 thru June 30, 02 are denoted by COM. The Desi, rhes for City of Miami Appointees are: Jennifer Lange 1br Charles Ausiander Nora Hernandez Hendrbc for Dr. Eduardo Padron Should ycu require further information, contact me at extension 240. 02- 739 ME 9/19/2001 1112W2001,1= lerly, TC Lan, Raymond Inms, John ihander, Charles ck, Sal ne Tillo, Denis ezo, Luh _ Joe L sok, Robert �r Is, Jamm 4. "- , Daniel ,• ber, Cynihis m. Resins _. blf, JoetAna '' a_ Cynft — rris, Carla rL C. Brian _ '� noway, REOW 1 J v — ry, VMS . - robs, Whyne Zichael — asz. Elsa iAoch, James _ d im Donald �Novlch, Michael dron, Eduardo . rk, Eanle '' ro, Frank— s�,1Mlliam binson, Neill dibaugh, Do, ugle �� .— driguez, Maria_ dnpuez. Pedrotz, Darryl — � � J i 02- 7 39 02- 739 Name _ Andrews, John Ausiander, Charles Bell, Made Burke, Joe Carrillo, Dania Fll ffse�Daniel Gary, Howard Habit, Josefina Harris, Carla Holloway , Wilbert. (. Ivory, Wlllie MOM Don Masson, Donna _ May, Fa rldes Pedron •Eduardo Riley, William 71 ecker JohnAMoinied Walaiba, Va horia V `a Mariner Atbndence JEP Bond Meati aF citymi ApPairr�aN 91602000 121132M 1/24/2001 Appointed 6/18/01 Never Attended NeverA@ended V %0 Removed _ ~ 7-1-00 'ihm 640-01 . 6/30/1001 3f38IZ001 _ _ _ % %0 Resigned _ Ahms sends designee _ _.. %0 V 1.01: `4 Inted 1-01 40 r + r 02-- 739 FACTORS USED IN ESTIMATE FOR MIAMI SCENARIO r3 4/3/02 City of Miami Rest of RWB 23 Total RWB 23 WIA-Adult & Youth Factors ASU Unemployed Population Excess ASU Unemployment (>6.5%) Excess Civilian Unemp. (>1.25%) 14,729 6,407 59,771 33% 41 % 32% 30,497 9,253 125,443 5 68% 45,226 15,60 185,214 100% 100% 100% WIA Adult Factor Economically Disadvantaged Adults 62,083 31% 137,089 69%0 199,172 100% WIA-Youth Factor Economically Disadvantaged Youth 8,917 29% 21,789 71%30,706 30,706 100% WIA-Dislocated Worker Factor* Unemployment Concentration (CY 01) 18,706 25% 57,112 75% 75,818 100% General Factors - Used Indirectly Civilian Total Population ASU Total Population Civilian Unemployed Population (PY 00-01) 184,943 184,943 14,729 931,673 472,099 '44,971 1,116,616 657,042 59,700 * Other factors used for WIA-Dislocated Worker are UC Claimants, UC Final Payments, and Mass Layoffs Since these factors are not available for the City of Miami the Unemployment Concentration % was used. TIMETABLE FOR CONSOLIDATION OF Time Table for Consolidation ONE-STOP CENTERS CSA #1 North Dade: Carol City MDCC/North One -Stop Resource Center closes Continue to operate all 4 locations as Locate new facility. Close Consolidation will be NMB One -Stops while locating. new facility N. Miami Beach and complete when the four Opa Locks for the Customer Service Area. transfer caseload. centers are consolidated into Northeast Convert Opa-Locks into Determine feasibility of lease closures satellite. one full-service center and before 2005 and 2006 end dates. two satellites, or two full - Close Northeast by June 30, 2003. Determine need for Carol service centers and one satellite, with decision to be Transfer case load. City to continue as full- made based on Phase 2 and service or satellite Phase 3 traffic and Continue to operate all 4 locations as Complete consolidation, if erformance. CSA #2 Hialeah: North Central One -Stops through 06/30/03. Close lease issues can be Downtown Hialeah Gardens One -Stop 06/30/03. resolved, with either two Gardens Identify new facility for phase 3 or full-service one -stops for determine if Hialeah Central facility is Hialeah Customer Service ekpandable as a new full-size facility Area or one full-service for the Hialeah Customer Service and one satellite One - Area. Determine feasibility of ending Stop. Hialeah North lease before '06. Use Phase 2 traffic data to determine need for Hialeah Downtown to continue as full-service or satellite One -Stop. CSA #3 Central Dade: Allapattah One -Stop closes and Continue to operate 4 One -Stops and Consolidation to be Northside cases are transferred. one satellite (Liberty City) in Phase 2. completed with Northside Little River New Northside facility to become the as the full-service One - Edgewater Liberty Square/Miami-Dade primary fiill-service One -Stop for the Stop, Little Haiti to Little Haiti Housing One -Stop Resource Center CSA. Little River to be closed continue as satellite, and Allapattah closes. 06/30/03 if lease issues can be decision on Edgewater Caleb resolved, with cases consolidated to facility status to be made Northside. Little Haiti to be converted before 06/30/03. to satellite effective 06/30/03 with intensive caseload to be transferred. Decision to be' made based on traffic as to whether Edgewater facility to continue as full-service or satellite CSA #4 Miami Beach 0=74top, or to close. New facility on scale proportional to traffic to be identified. Current facility to continue month-to-month until transfer to new facility. PaQP 1 CSA #5 Downtown Culmer L Havana 1 L Havana 2 CSA #6 West Dade CSA #7 South Dade: Cutler Ridge Perrine CSA #8 Homestead: Homestead Naranja Fla. City m Time. Table for Consolidation Center closes MDCPS/Lindsey Hopkins and English Center One-stop Resource Centers close Rainbow Village/Miami-Dade Housing One -Stop Resource Center closes MDCC/Kendall One -Stop Resource Center closes MDCPS/Robert Morgan One -Stop Resource Center closes Perrine Gardens/Miami-Dade Housing One -Stop Resource Center closes Homestead One -Stop closes and cases are transferred. MDCPS/South Dade Skills Center One-Stop'Resource Center closes. Little Havana #1 and #2 continue on month-to-month basis until new facility opens. RFQ to be used to select new operator for consolidated Little Havana One -Stop. Miami Downtown and Culmer to be consolidated into operation by single organization as full-service one-stop. RFQ to determine operator effective 10/01/02. Search for suitable new facility to continue if it is decided to have two full-service one -stops in CSA #5. One operator selected for new West - Dade One -Stop effective 07/01/02. One operator selected for both facilities, with facilities to continue open on month-to-month basis until new One -Stop opens for CSA #7, completing consolidation. Florida City One -Stop continues on month-to-month basis until new facility opens in Homestead Naranja One -Stop continues through 06/30/03 if lease issues can be resolved, and is then consolidated into Homestead One-stop, cetmpleting consolida-tion Monroe County One -Stops are already consolidated under single operator with scale per facility proportional to traffic. Page 2 Miami -Dade Density of Job Seekers QCustomer Service Areas Q Census Tracts Density of Job Seekers 0-305.3 305.3 - 610.7 610.7 - 916 916-1221.4 1221.4 -1526.7 1526.7 -1832.1 1832.1 - 2137.4 _ 2137.4 - 2442.8 - 2442.8 - 2748.1 No Data (Revision: June 2002) r V Miami -Dade County Customer Service Areas 1. Northwest / Carol City North Central / Opa-Locka /0 Northeast / North Miami 2. Hialeah / Hialeah Gardens 3. Liberty City / Brownsville / Little Haiti I Little River / Culmer I Overtown / Allapattah / Wynwood I Edgewater / Downtown 4. Miami Beach 5. East Little Havana / West Little Havana 6. West Dade / Sweetwater 7. Richmond-Perrine / Cutler Ridge 8. South Dade / Homestead / Florida City Prepared by: Agency for Wurkko Innovation.Labor Markel SUUst and tm South Flanda Workforce