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HomeMy WebLinkAboutM-02-0638CA-29 COMMISSION DIRECTIVE REPORT 02- 638 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 1/11/01 1/26/01 1/26/01 Review and Analysis still pending Direction Administration: by Teele, develop a comprehensive strategy, would require collection of impact, and inconvenience fees, etc. from entities who excavate the streets of the City. 2/22/01 3/9/01 3/16/01 Motion instructing Mgr to direct assistant city mgr Bob Nachlinger, along with City's budget director, to commence discussions with the MSEA and Miami Dade County re: the utilization of excess convention development tax funds to be used for I capital improvement for the James L. Knight Center and the Orange Bowl Stadium. C !/Ol 3/13/01 3/19/01 Draft report pending Indicated an appropriate budget needs to be Finalize draft and present to earmarked to address issues involving requests for Frank Rollason, Assistant waiver of certain services for Festival Events, City Manager. Commissioner Winton further requested the administration to recommend a policy for the annual $360,000 funding of festivals. 3/15/01 3/23/01 3/30/01 Direction to the City Mgr to continue to underscore the following in an attempt to resolve with Miami - Dade, the payment in lieu of taxes as it pertains to public housing; the fire fee suit against the city regarding parking surcharge water and sewage fees FAA charges deed restrictions regarding marine stadium etc., Miami River Cleanup Miami Circle Building another metro rail station at the Riverfront Site construction of Tunnel in the vicinity of the Miami River close to Brickell Avenue. 4/26/01 5/7/01 4/14/01 Direction City Manager: by Winton to recommend larger scale program to facilitate real homeownership. Teele instructed administration to have our legislative consultants pursuit SHIP funds; and schedule public hearings for recipients of housing assistance programs; and give preference to senior homeowners in connection with home rehab programs. 4/26/01 5/7/01 5/14/01 Motion directing administration to prepare conceptual plan for homeownership assistance and bring back said plan for commission consideration at the meeting of June 28, 2001. COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 5/10/01 5/18/01 5/25/01 Planning & Zoning is working with Motion that development of area directly in front of Consultants have been hired Dover Kohl consultants; to be hired Bicentennial park be referred immediately to the by CRA. P&Z is overseeing by CRA to develop special area plan Planning department, for the process to draft a their work and coordinating in two phases. Planning & Zoning special area plan in two phases, 1. more particularly the different projects in the CCC has met with consultants, bounding I-95 on the North from Biscayne area. Dover Kohl presented C 1.1 coordinated scope of services as Boulevard to North 9th street: 2. from North 9th to CRA May 30, 2002. The C.C`l well as individuals, agencies and street to 16th street. presentation included the subconsultants that will be involved redesign of Biscayne I in the project. The scope of services Boulevard, Biscayne along with a contract is currently in Boulevard Special area Plan, �. the Law Department awaiting which consists of architecture completion of the contract. and urban regulations, designs for 10.5 promenade and boundary studies for the CRA. 5/10/01 5/18/01 5/25/01 Motion authorizing and directing manager to prepare joint application with the sponsors, namely Landel Construction for City of Miami building department's permits with the placement of a sign at the entrance of Beacon Boulevard and Calle Ocho. 5/10/01 5/18/01 5/25/01 Resolution of directing manager to review existing agreements with the MLK economic development corporation and meet with the Miami -Dade county and federal officials, to receive, review and facilitate a plan from MLK for redevelopment of the site it presently occupies at northwest 62nd St. and northwest 7th avenue, Miami, Florida; directing manager to present a report and make recommendations to the commission on options as 'to how the city can facilitate the MLK plan within 30 days from the receipt of said plan; further directing manager to receive and plan for the redevelopment of the project and the 7th avenue corridor. 5/10/01 5/18/01 5/25/01 Motion directing city attorney to proceed with appropriate legal steps involving the city of Miami and Miami -Dade water and sewer department as it pertains to certain impending financial and legal issues; further directing the city attorney to come back at a later date as it pertains to a funding amount to engage special council in connection with said matter. COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 5/24/01 6/1/01 6/8/01 Direction to manager: by Teele to study and recommend a pilot plan which will propose engaging a private company to process half of the worker's compensation claims of the city. Further directing manager to establish competition to be considered on September 2001, during the upcoming FY 2002 budget process. 5/24/01 6/1/01 6/8/01 The sponsored code amendment Direction to manager: by Teele to take note of how Second reading scheduled for July 2002 eliminating Public Storage Facilities well the storage facility redesign near the city limits June 2002 — effective date from Special Districts. Approved by El Portal fits in with residential area; further July 2002. first reading by City Commission in instructing manager to prepare report, and come May 2002. back before the commission meeting regarding same. 6/14/01 6/22/01 6/28/01 A letter was sent by the City Manager to Direction manager: by Teele to make a strong Not the County on July 13, 2001 and a follow- request of the Miami Heat to fully comply with all determinable up letter on Jan 9, 2002 requesting the of the terms and conditions that would allow for the at this time. return of the funds. The County release of the city's $2,000,000, currently in responded in 2 letters dated Feb 4 and 9, escrow, specially including excavation of the 2002, respectively, stating that since American Airlines Arena and the environmental excavation of Parcel B was not testing of the entire site; further requesting Miami completed, they would not release the Heat to provide commission with a timetable funds. Basketball Properties, Ltd (BPL) outlining completion of excavation. has until June, 2002 to obtain the necessary approvals for development of Parcel B. BPL indicated the pedestrian bridge will not be constructed until an agreement is reached on Parcel B. 7/26/01 8/23/01 8/29/01 Instruction to manager: by Teele to direct Community Development to provide a written memorandum regarding the City's commitment to the Deptm. of Housing and Urban Development's ("HUD") requirement for a 1995 five-year plan for the City, as it pertains to self-sufficiency. 7/26/01 8/23/01 8/29/01 Direction to manager: by Winton to work with the attorney to reengineer City's processes and establishing up a new set of procedures which would expedite disbursement of commercial revitalization funds to agencies, once approved by the Commission; further directing the administration to identify in writing to commission what the impediments are in reference to Miami - Dade County's part of disbursements of said funds, in order that City commissioners can lobby the County commissioners to resolve the problem. COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 7/26/01 8/23/01 8/29/01 Direction to administration: by Teele to consider applying for a Section 108 Loan for historic preservation; further instructing the QO administration to generate a historic preservation program which will designate 50% of the loan to be earmarked for the downtown business district. i 7/26/01 8/23/01 8/29/01 Motion to approve the set aside of 27th year �. "CDBG" funds for public service category to De Hostos Senior Center INC. for services to Claude Pepper Center, with the provision that once disbursement is ready to be made to said agency, that said agency shall provide the balance of funds needed for funding the Claude Pepper Center hot meals project (the difference between $57,000 which is the cost to provide meals, minus $31,721 or $25,279). 7/26/01 8/23/01 8/29/01 Motion conditionally approving the sale of property located at 1700 N.W. 14 Avenue to the Metro/Miami Community Development Corporation to develop a 436 Unit affordable homeownership project. 7/26/01 8/23/01 8/29/01 Motion to transfer vision to victory proposal (said project previously applied 27th year CDBG from the housing category). 7/26/01 8/23/01 8/29/01 Teele suggested that the administration run a competitive program, on a pilot basis, with the staff regarding second mortgage program having an outside agency to do same; and come back before Commission with status report in either October or November meeting. 7/26/01 8/23/01 8/29/01 Motion to approve administration's for 27th year CDBG funds for housing administration; further placing the balance of $51,000 in reserve for the housing category to be accessible to manager and any commissioner consistent with USHUD regulations; further stipulating that St. John Community Development Corp. for said funds, based upon review by manager. COMMISSION DIRECTIVE REPORT —June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 7/26/01 8/23/01 8/29/01 Instructing manager to direct Planning Deptm, and CD Deptm. to evaluate homeowner's applications which were timely submitted and to also provide necessary technical assistance and return to commission within 60 days, prioritizing the Marie Morno application as first application to be considered. Direction to manager: by Teele to bring , in any recommendations before the 60 days, if G�2 ready, subject to said item being properly noticed, p 7/26/01 8/23/01 8/29/01 Ongoing study to determine appropriate Resolution of commission directing manager to Adoption of Miami River Adoption in zoning. Special District being immediately initiate steps to necessary to change Infill Plan. Scheduled to December considered. The area is being addressed Zoning for the area located within District 5, West begin hearings in the Fall of 2002 with within the Miami River Urban_ Infill of N.W. 7th Ave., East of N.W. 20th Ave., North of 2002. implementati Plan. N.W. 10th Street and South of 20th Street, on to begin n generally known as "Highland Park" from "R-4 2003. multifamily high-density residential" to R-1 single family residential. 7/26/01 8/23/01 8/29/01 Direction to manager: by Winton to develop performance standards and performance measurements in connection with public service programs that are funded by City. 7/26/01 8/23/01 8/29/01 Resolution of commission requesting through manager that architect of City cooperate in providing supervision, training and counseling to CRA personnel under portion of the 3 year required working experience for AIA licensing, for resources within the CRA. /i26/01 8/23/01 8/29/01 Direction to administrations: by Regalado place appropriate plaque at Miami Stadium Apartments Projects site to honor Bobby Maduro. 9/13/01 9/21/01 10/1/01 Direction to administration: by Teele to include the use of CDBG dollars designated for historical preservation, if legally permissible. 9/13/01 9/21/01 10/1/01 Motion instructing administration to work along the Black Archives and appropriate Federal agencies to determine whether the Black Archives is a suitable recipient for CDBG funding (possibly in the Historic Preservation category). COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 9/13/01 9/21/01 10/1/01 Motion authorizing and directing manager to look at a program in the Model City area which would give contracts to the maximum number of Black CCCC businesses in said area in order to facilitate and maintain properties in Model City and Liberty City; further instructing manager to direct deptm. of CD staff to interview 27 businesses to determine their I needs and to provide assistance; further instructing manager to report back on this issue on 9/25/01 9/25/01 10/05/01 10/15/01 Planning and Zoning Department. has Motion instructing manager to immediately take all Selection committee review to solicited proposals from landscape steps necessary to initiate and implement planning follow. Initial Task Force architectural firms to prepare park of a park district; and further authorizing and meeting scheduled for May master plan. Manager has assigned key directing the manager to dedicate sufficient 30'h. staff and other resources to Task Force. administrative funds, resources, staff and any other administrative steps necessary to prioritize and accomplish this objective. 9/25/01 10/05/01 10/15/01 A working group of industry experts and Direction to manager: by Teele to look at the Establish working group. City staff will be established to review proposed soccer component to provide an option this matter and develop appropriate and a complement to Orange Bowl stadium for recommendations. smaller soccer competitions. 9/25/01 10/05/01 10/15/01 Direction to manager: by Winton to forward copy 6/27/02 This item was recommended by a vote of of Ordinance No. 12125 (related to new parking lot 7-1 at the Planning Advisory Board requirement for Central Business District, SD -5 meeting of May 29, 2002. Resolution No. Brickell Ave. area Office -Residential district, SD -6 PAB 39-02 Central Commercial -Residential district, SD -7 Central Brickell Rapid Transit Commercial - Scheduled for City Commission meeting Residential district, SD -20 Edgewater Overlay of June 27, 2002. district and the Community Redevelopment Areas of Southeast Overtown Park West and Omni) to Miami -Dade County immediately to notify the County that it needs to comply with this new ordinance; Teele further directed manager to send a courtesy copy of this ordinance to all affected owners of parking lots and to further publish a notice in newspaper(s) outlining the new rules for parking lots. COMMISSION DIRECTIVE REPORT —*June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DUE DATE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 9/25/01 10/05/01 11/16/01 Motion directing attorney to review how the debt service millage rate ought to be set as it relates to the history of law; further directing attorney to come back with recommendation within 90 days; further resolving that any adjustments that are needed to be made in the FY 2003 Budget, be made based upon the advice of counsel.) 10/11/01 10/30/01 11/16/01 Direction to manager: By Teele to award lot clearing contracts which total less than $4500 in i value to businesses that have their principal place of business in the Model City revitalization district on a multiple basis, as feasible, and to use these funds or any other funds that may be necessary for this purpose; further stipulating that CDBG funds or any other funds necessary to address said lot clearing services shall be utilized. 10/11/01 10/30/01 11/16/01 The selected developer of the Island Direction to the City Manager: by Commissioner Approval of a Term Sheet 9/12/02 Gardens project, Flagstone Properties, Sanchez to approach cruise ship industry to request followed by a lease agreement has offered its assistance with the master co-sponsorship of the proposed Watson Island Park with Flagstone Properties for planning and design of the proposed as a park to watch cruise ships and seaplanes. the development of Island park. Gardens. Once a park plan, design, and budget is prepared, sponsorship of the park will be sought from the cruise industry and other 10/25/01 10/31/01 11/8/01 Administration plans to produce Direction to the City Manager: by Commissioner funding sources. Pending approval of funding annual/monthly brochure; modify Teele to promote weekly festivals, parades and request to market/promote web page. other cultural and fun activities in the different City facilities and events. communities throughout the City to attract tourists. COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 10/25/01 10/31/01 11/8/01 A MOTION RECOMMENDING TO THE CITY MANAGER REFERRAL TO THE CITY OF MIAMI HOUSING AND LOAN COMMITTEE OF REQUEST FROM MR. ANVAR B. MOGHADDAM, EXECUTIVE DIRECTOR OF C SUNBEAM COMMUNITY DEVELOPMENT CORPORATION, CONCERNING PROPOSED PURCHASE, DEMOLISHMENT AND DEVELOPMENT OF TWO PROPERTIES LOCATED AT 833 N.W. 4 AVENUE AND 365 N.W. 8 STREET; FURTHER REQUESTING THE CITY ATTORNEY AND THE CITY MANAGER TO MEET WITH THE OWNER(S) OF SAID PROPERTIES (IF POSSIBLE) AND WITH MR. MOGHADDAM; FURTHER DIRECTING THE MANAGER TO CONSIDER OPEN, CREATIVE WAYS TO EXPEDITE SAID PROPOSED DEVELOPMENT PROJECT. 10/25/01 10/31/01 11/8/01 Law Dept. will conclude their review A MOTION INSTRUCTING THE CITY and prepare the presentation after ATTORNEY TO CAUSE AN INVESTIGATION, the conclusion of the Civil Service TO BE CONDUCTED BY EITHER A RETIRED Boards investigation. JUDGE, AN OUTSIDE LAW FIRM OR INVESTIGATIVE AGENCY, REGARDING The Civil Service Board meeting has ALLEGATIONS MADE BY MS. HATTIE been rescheduled to June 11th WILLIS RELATED TO THE FIRE -RESCUE DEPARTMENT; FURTHER INSTRUCTING THE CITY ATTORNEY TO RETURN IN 180 DAYS WITH A RECOMMENDATION ON MS. WILLIS' CASE AND ON PROCEDURAL AND PROCESS ISSUES, AS MAY BE DETERMINED. COMMISSION DIRECTIVE REPORT — June 13, 2002 11/15/01 11/15/01 11/27/01 11/27/01 15/01 1 11/27/01 12/15/01 12/3/01 12/3/01 The planning and detailing of projects is in progress. A MOTION DIRECTING THE CITY MANAGER TO PROVIDE THE CITY COMMISSION WITH QUARTERLY STATUS REPORTS ON THE PROGRESS OF THE PLANNING, DESIGN, CONSTRUCTION AND COMPLETION ASPECTS OF THE PROGRESS OF PROJECTS TO BE DEVELOPED WITH PROCEEDS FROM GENERAL OBLIGATION BONDS FOR NEIGHBORHOOD AND OTHER IMPROVEMENTS. Direction to the City Manager: by Chairman Teele to allocate existing available funds (Parking Surcharge, Strategic Reserves, Sunshine Trust) to expedite projects which have been approved and identified to be developed with proceeds from general obligation bonds for neighborhood and other improvements Commissioner Sanchez further directed the Manager to spread out projects throughout the City so that road and sidewalk repairs are done in all five districts Direction to the City Manager and City Clerk: by Chairman Teele, to look at our existing advisory board/committee structure, for the purpose of ascertaining whether or not one can find an appropriate committee which charge can be expanded to include advocating the film industry (i.e., including consideration of the Performing Arts Center Trust) consistent with the Commissions' charge to the Manager and Clerk to streamline said committees. A MOTION AUTHORIZING THE CITY MANAGER TO RECEIVE GOODS AND SERVICES ON BEHALF OF THE CITY OF MIAMI FOR THE SWEARING-IN CEREMONY OF MAYOR -ELECT MANNY DIAZ AND FURTHER DIRECTING THAT A RESOLUTION BE PREPARED FOR THE CITY COMMISSION TO APPROVE ACCEPTANCE OF SUCH GOODS AND SERVICES AT THE NEXT COMMISSION MEETING E 0.4 C�2 O COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 12/11/01 12/19/01 12/28/01 A MOTION INSTRUCTING THE CITY MANAGER AND CITY ATTORNEY TO BRIEF THE MAYOR AND THE MEMBERS OF THE COMMISSION ON THE PAYMENT IN LIEU OF TAXES (PILOT) AGREEMENT BETWEEN THE CITY AND THE COUNTY, PARTICULARLY ITS IMPACT ON FIRE EMERGENCY SERVICES THAT ARE NOT REIMBURSED UNDER SAID PILOT AGREEMENT; FURTHER t INSTRUCTING THE CITY ATTORNEY TO PROVIDE A RECOMMENDATION FOR RESOLUTION OF THIS ISSUE. 12/11/01 12/19/01 12/28/01 Public Works, will be presenting the Direction to the City Manager: by Commissioner report at the June 13'h Commission Teele to meet with the District Secretary of the meeting, relating to the funds from Florida Department of Transportation (FDOT) to FDOT and gas tax has been used see what options related to traffic flow of Southwest 8th Street FDOT favors; further instructing the City Manager to direct the Public Works Director to report how funds from FDOT and the gas tax have been used: (1) for staffing; (2) for studies, (3) directly for projects; further requesting of Commissioner Sanchez to work along with the City Manager regarding said issue. 12/13/01 12/21/01 1/2/02 As per e-mail from Albert Ruder, A MOTION INSTRUCTING THE CITY Future meeting will be Director of Parks Department had an MANAGER TO DIRECT CHIEF OF STAFF scheduled to further develop initial meeting with Mr. Paul A. CHIP IGLESIAS TO ARRANGE A MEETING this plan. Barthole, Aeara Director of the INCLUDING STAFF FROM THE PARKS American Youth Soccer Organization at DEPARTMENT, STAFF FROM MIAMI SPORTS the 12/13/01 Commission Meeting to AND EXHIBITION AUTHORITY (MSEA), briefly discuss this matter. REPRESENTATIVES) FROM THE LITTLE HAITI PARK WORKING GROUP AND REPRESENTATIVES FROM THE AMERICAN SOCCER ORGANIZATION TO FORMULATE A COMPREHENSIVE PLAN FOR YOUTH SOCCER IN LITTLE HAITI. 10 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 12/13/01 12/21/01 1/2/02 A MOTION REQUESTING THE CITY MANAGER TO INSTRUCT APPROPRIATE STAFF TO MEET WITH MIAMI-DADE COUNTY COMMISSIONER BARBARA p� CAREY AND OTHER AFFECTED INDIVIDUALS AND ENTITIES TO DETERMINE HOW THE CITY CAN PROVIDE THE MAXIMUM IN-KIND SUPPORT FOR THE "MIAMI MUSIC FEST" EVENT SCHEDULED i FOR SEPTEMBER 1-2, 2002 AT BAYFRONT PARK; FURTHER DIRECTING THE O MANAGER TO COME BACK WITH A RECOMMENDATION REGARDING THE REQUEST FROM MIAMI-DADE COUNTY COMMISSIONER CAREY ON BEHALF OF THE MIAMI MUSIC 'FEST FOR $ 100,000. Direction to the City Attorney: by Commissioner Winton and Commissioner Teele to research federal, state and/or local requirements to see if taxpayers affected by this project have an obligation to pay the City and further if not legal, that the City Attorney determine if the City can make payment with monies from the general fund without prejudice to affected taxpayers. 12/13/01 12/21/01 12/02 Draft report pending Commissioner Sanchez and Commissioner Finalize draft and present to Gonzalez requested of the administration to make a Frank Rollason, Assistant recommendation establishing policy regarding fee City Manager. waivers. I COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE MEETING DATE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 1/10/02 1/18/02 1/29/02 Staff has held meetings with Coconut A MOTION DIRECTING THE CITY MANAGER June 27, Grove, Brickell and Upper East Side TO INSTRUCT THE PROVIDER OF BUS 2002 concerning us bench designs. BENCHES/SHELTERS TO COMPLY WITH THE FOLLOWING:FOLLOW DESIGN Report will be presented at the June 27, STANDARDS THAT ARE IN KEEPING WITH 2002 Commission meeting. STREET FURNITURE DESIGNS RECOMMENDED BY THE NEIGHBORHOOD PLANNING EFFORTS SUCH AS CHARRETTES AND ACCEPTED MASTER PLAN FOR THE AREA; v REDUCE THE SIZE OF ADVERTISING ON BUS BENCHES/SHELTERS THROUGHOUT COCONUT GROVE AND BRICKELL/UPPER EAST SIDE (NO MINI BILLBOARDS); FURTHER DIRECTING THE MANAGER TO HOLD PUBLIC MEETINGS IN ORDER TO DISPLAY A COUPLE OF PROPOSED DESIGNS AND OBTAIN ADDITIONAL INPUT FROM THE COMMUNITY; AND FURTHER STIPULATING THAT NO STREET FURNITURE BE PLACED IN COCONUT GROVE NOR THE BRICKELL/UPPER EASTSIDE UNDER THE CURRENT CONTRACT UNTIL THE COMMISSION HAS GIVE ITS FINAL APPROVAL. 12 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 1/10/02 1/18/02 1/29/02 Scheduled as a discussion for the A MOTION INSTRUCTING THE CITY 6/27/02 Commission meeting of June 27, 2002 MANAGER AND CITY ATTORNEY TO REVIEW CURRENT PROVISIONS OF THE CITY CHARTER AS IT RELATES TO 00 RETIREMENT ELIGIBILITY FOR ELECTED M OFFICIALS, CONFLICTS WITH TERM LIMITS, tty AND TO INCLUDE AN ACTUARIAL STUDY IN SAID REVIEW; FURTHER DIRECTING THE i MANAGER TO REVIEW BENEFITS OF ALL EXECUTIVES, ELECTED AND NON ELECTED, TAKING INTO CONSIDERATION COMPARABLE GOVERNMENTAL BODIES, INCLUDING INSURANCE AND RIGHT TO BE BURIED IN THE CITY CEMETERY; FURTHER DIRECTING THE ADMINISTRATION TO COME BACK TO THE COMMISSION WITH AMENDATORY LEGISLATION, IF NEEDED, AND. COMPREHENSIVE PACKAGE OR SERIES OF COMPREHENSIVE PACKAGES FOR RETIREMENT AND OTHER BENEFITS FOR ELECTED OFFICIALS AND TOP EXECUTIVES. 1/24/02 1/31/02 3/7/02 The RFP has been returned from A MOTION DIRECTING THE CITY MANAGER Recommendation from the 9/27/02 vendors, the Selection Committee is TO ISSUE AN EXPEDITED REQUEST FOR Manager estimated to be at reviewing. QUALIFICATION (RFQ) FOR A the second meeting of June PROFESSIONAL FIRM TO CONDUCT A (6/27/02) COMPREHENSIVE ASSESSMENT OF THE DEPARTMENT OF RISK MANAGEMENT; FURTHER DIRECTING THE MANAGER TO BRING BACK RECOMMENDATIONS WITHIN 60 DAYS ON HOW TO IMPROVE OPERATIONS OF SAID OFFICE. 13 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 1/24/02 1/31/02 2/7/02 This item is pending completion of A MOTION INSTRUCTING THE CITY comprehensive review of the risk MANAGER TO COME BACK AT THE NEXT management function COMMISSION MEETING WITH A FOCUSED 6 APPROACH FOR A REQUEST FOR QUALIFICATIONS (RFQ) TO TARGET IN ON WORKER'S COMPENSATION ISSUES TO ADDRESS SPECIFIC PROBLEMS (INDEMNIFICATION ISSUE) IDENTIFIED BY ACTSAFE GROUP 1/24/02 1/31/02 2/7/02 The Planning Department will bring A MOTION DIRECTING THE CITY MANAGER Complete study by July 2002 December back to the Commission TO INSTRUCT APPROPRIATE CITY STAFF and schedule discussion item 2002 to recommendations of existing FAR TO COORDINATE A TOWNHALL MEETING to City Commission to implement bonuses in the Brickell District. ON FEBRUARY 24, 2002 IN CONNECTION present findings and recommenda WITH QUALITY OF LIFE PROBLEMS recommendations. tions. ASSOCIATED WITH DENSITY AND CONSTRUCTION IN THE BRICKELL AREA, 1/24/02 1/31/02 2/7/02 DIRECTING THE CITY MANAGER TO CONDUCT A REVIEW AND PRESENT A PLAN RELATING TO COMMERCIAL ESTABLISHMENTS LOCATED ALONG NORTHEAST 2ND AVENUE, BETWEEN NORTHEAST 61ST STREET SOUTH TO NORTHEAST 59TH TERRACE, TO MAKE THE EXISTING ESTABLISHMENTS ELIGIBLE FOR CONSIDERATION COMPLIANCE ASSISTANCE, CONSISTENT WITH THE LITTLE HAITI PARK INITIATIVE AND APPLICABLE COMPONENTS OF THE F.E.C. STUDY FUNDING, AND TO REPORT BACK TO THE CITY COMMISSION AT THE NEXT COMMISSION MEETING, AND FURTHER DIRECTING THE CITY MANAGER AND THE CITY CLERK TO PROVIDE NOTICE OF A PUBLIC HEARING REGARDING THIS MATTER). 14 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 2/14/02 2/21/02 3/1/02 DIRECTION TO THE CITY MANAGER: BY MAYOR DIAZ TO EARMARK A SIGNIFICANT PORTION OF CORPORATE CONTRIBUTIONS Cil FROM AT&T TO COMPREHENSIVE CLEANUP MIAMI CAMPAIGN. f G�2 4 2/14/02 2/21/02 3/1/02 Neighborhood meetings of AT&T are DIRECTING THE CITY MANAGER AND THE Continue to have Ongoing underway in each Commission district. CITY ATTORNEY TO INVESTIGATE neighborhood meetings COMPLAINTS RECEIVED FROM CITY RESIDENTS IN CONNECTION WITH CABLE SERVICE PROVIDED BY AT&T BROADBAND AND, IF AT&T IS DETERMINED TO BE IN NON COMPLIANCE, THE MANAGER IS DIRECTED TO NOTIFY AT&T OF SAME. 15 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 2/14/02 2/21/02 3/1/02 A memorandum for the Manager's DIRECTION TO THE ADMINISTRATION: BY signature will be prepared this week COMMISSIONER TEELE TO PROVIDE HIM forwarding the Safe Neighborhood Park WITH A REPORT ON ALL OF THE SAFE Bond financial data to Commissioner NEIGHBORHOOD PARKS BOND MONEY Teele. RECEIVED AND WHAT PERCENTAGE OF OG DEVELOPMENT HAS BEEN COMPLETED IN C EACH PARK WITH SAID FUNDS; FURTHER REQUESTING A REPORT ON A COMPREHENSIVE PLAN FOR THE RIVER. 1 2/14/02 2/21/02 3/1/02 DIRECTION TO THE CITY MANAGER: BY COMMISSIONER TEELE TO INSTRUCT THE DIRECTOR OF COMMUNITY DEVELOPMENT AND THE NET DIRECTOR TO MEET WITH LEROY JONES TO DISCUSS HIS REQUEST TO PARTICIPATE IN LOT CLEARING PROJECT; FURTHER INSTRUCTING THE MANAGER TO PLACE SAID ISSUE ON THE MARCH 7, 2002 AGENDA FOR AN UPDATE. 2/14/02 2/21/02 3/1/02 A MOTION INSTRUCTING THE CITY MANAGER TO MEET WITH THE DEPARTMENT OF COMMUNITY DEVELOPMENT AND OTHER AGENCIES TO IDENTIFY FAMILIES WHOSE HEAD OF HOUSEHOLD IS ABOVE A CERTAIN AGE THAT ARE AT -RISK TO PREDATORY LENDING PRACTICES AND TO PROVIDE COUNSELING REGARDING SAME; FURTHER INSTRUCTING THE CITY ATTORNEY TO MEET WITH THE COMPTROLLER GENERAL AND THE INDUSTRY TO DETERMINE WHETHER OR NOT A HOT LINE CAN BE ESTABLISHED TO BEGIN THE IMMEDIATE IDENTIFICATION OF THE AFOREMENTIONED PREDATORY LENDING PROBLEMS. 16 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 2/14/02 2/21/02 3/1/02 MOTION DIRECTING THE MANAGER TO WORK WITH CONSULTANTS AND GOOD SAMARITANS TO EXPEDITE NECESSARY PERMITS AS IT RELATES TO MS. BERTHA COLLIER'S HOME FORECLOSURE AND BRING BACK RECOMMENDATIONS FOR FEE CYJ WAIVERS, AS APPROPRIATE, FOR THIS AND C,U ANY SIMILAR MATTERS. G\t 1/02 2/21/02 3/1/02 A MOTION INSTRUCTING THE CITY MANAGER TO DIRECT THE DIRECTOR OF COMMUNITY DEVELOPMENT TO MEET WITH PASTOR MCGRAY AND M.O.V.E.R.'S INC., AS IT RELATES TO THE REQUEST FROM U.S CONGRESSWOMAN CARRIE MEEK FOR TRANSFER OF LAND LOCATED AT NW 17TH AVENUE AND 62ND STREET AND OTHER POTENTIAL SITES AND TO COME BACK WITH A COMPREHENSIVE PLAN TO ADDRESS THE NEEDS OF M.O.V.E.R.'S; FURTHER REQUESTING THAT A RECOMMENDATION BE PRESENTED AT THE NEXT MEETING. 17 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 2/14/02 2/21/02 3/1/02 A RESOLUTION INSTRUCTING THE CITY MANAGER TO PREPARE A COMPETITIVE APPLICATION PERIOD FOR ORGANIZATIONS THAT PLAN TO PARTICIPATE IN THE STATE OF FLORIDA ANNUAL SURTAX PROGRAM TO BE MATCHED WITH CITY SHIP DOLLARS OR OTHER ELIGIBLE CITY MATCHING FUNDS i FOR HOME OWNERSHIP INITIATIVES AND FURTHER REQUESTING THAT SUBJECT APPLICANTS CONSIDER AND/OR ALLOCATE A PORTION OF THE UNITS TO THE CITY OF MIAMI FOR RELOCATION PURPOSES AND FURTHER REQUESTING THAT THE CITY MANAGER PRESENT HIS RECOMMENDATIONS AT THE MARCH 14, 2002 COMMISSION MEETING. 2/14/02 2/21/02 3/1/02 Meeting held. Ongoing issue. Direction to the City Manager: by Commissioner Ongoing Teele to meet with the City Attorney, Chief of Police, and representative of Florida Little Acorn to develop a plan to protect the elderly against predatory lending. 2/14/02 2/21/02 3/1/02 DIRECTION TO THE CITY MANAGER: BY COMMISSIONER TEELE TO PROVIDE A VIDEO TAPE OF PRESENTATIONS REGARDING THE RETIRED CITY OF MIAMI POLICE OFFICERS COMMUNITY BENEVOLENT ASSOCIATION'IN HONOR OF BLACK HISTORY MONTH FOR THEIR MUSEUM. 18 COMMISSION DIRECTIVE REPORT — June 13, 2002 a1vMM1QQ1u14 1 rrrtciIVL DUE DATE STATUS MEETING DATE I DATE 2/14/02 1 2/21/02 1 3/1/02 3/7/02 3/13/02 3/20/02 Administration is in the process of sending out a Scope of Services for the Master Plan to consultants from the Public Work's Department's pre - approved list. The consultants will be requested to submit a proposal including costs so that the City can make a final selection as to the firm(s) that will be preparing the Parks Master Plan. 3/7/02 1 3/13/02 1 3/20/02 DIRECTING THE CITY ATTORNEY TO EXPLORE OTHER OPPORTUNITIES TO RESOLVE THE MATTER CONCERNING BUNKERS OF MIAMI WITHOUT LITIGATION AND COME BACK WITH A RECOMMENDATION. A MOTION INSTRUCTING THE CITY MANAGER TO COME BACK WITH A RECOMMENDATION TO FACILITATE A MASTER PLAN PROCESS FOR THE USE OF A PERCENTAGE OF FUNDS FROM ALL PREVIOUSLY APPROVED PARKS ORIENTED PROJECTS AND OPEN SPACES THROUGHOUT THE CITY, (INCLUDING PLAZAS, GATEWAYS, PROMENADES, ETC.); FURTHER DIRECTING THE MANAGER TO ENSURE THAT THOSE FUNDS WILL BE ALLOCATED AS A PART OF THE FIRST DOLLARS FROM THE HOMELAND DEFENSE NEIGHBORHOOD IMPROVEMENT BOND FUNDS AND TO ADVANCE FUNDS, 1F NECESSARY, TO FACILITATE SAID PROCESS. A MOTION INSTRUCTING THE CITY MANAGER TO WORK WITH THE MAYOR'S STAFF AND THE DISTRICT 5 COMMISSIONER'S STAFF TO DEVELOP A PILOT OUTREACH PROGRAM IN ORDER TO HELP SMALL BUSINESS OWNERS OR SOLE PROPRIETORS THAT ARE EX -OFFENDERS AND PERSONS WITH HIV/AIDS. Direction to the City Manager: by Commissioner Teele to provide the Commission with unemployment statistics by ethnicity per district. 19 COMPLETION DATE G\2 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 3/7/02 3/13/02 3/26/02 A MOTION DIRECTING THE CITY MANAGER TO IMPLEMENT THE AFFORDABLE HOUSING SUMMIT INCLUDING ALL COMMUNITY DEVELOPMENT CORPORATIONS AND FINANCIAL INSTITUTIONS INVOLVED IN COMMUNITY 0c' DEVELOPMENT FUNDING; FURTHER DEFERRING ANY FUNDING POLICY DIRECTIVE FOR TIERS ONE AND TWO UNTIL AFTER THE SUMMIT; FURTHER i DIRECTING THE MANAGER THAT THE LATIN QUARTER FUNDING WILL NOT BE PLACED IN ANY POOL OF FUNDS SINCE THE PROJECT IS UNDER CONSTRUCTION; AND THAT THE ADMINISTRATION, WITHIN THE FRAMEWORK OF THE SUMMIT, MAINTAIN THE LEVEL OF FUNDING FOR THE 28TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING ADMINISTRATION TO MATCH 27TH YEAR. Note for the Record: Chairman Regalado stated that the summit needed to take place before the last Commission meeting in May in order for the Commission to decide in July issues pertaining to policy, changes and directives. 20 COMMISSION DIRECTIVE REPORT = June 13, 2002 UVNIMbblUN MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 3/14/02 3/22/02 3/29/02 Report is pending Direction to the City Clerk and City Manager: by Commissioner Teele to obtain the names and Copies of the verbatim minutes were addresses of individuals present during deliberation delivered to the Mayor, Commissioners, of discussion concerning street conditions and pd City Attorney, City Manager and Mr. sidewalk beautification in the Little Haiti area and Corrada on April 1, 2002. send these individuals information concerning this matter; further directing the Clerk to forward a �y copy of the verbatim transcript of this discussion to the City Manager and Santiago Corrada, principal of Edison Senior High School; further directing the C�2 Manager to give a comprehensive written response O to everyone who has spoken today 3/14/02 3/22/02 3/29/02 Per the Florida Statutes, Board members A MOTION INSTRUCTING THE CITY must live in the City of Miami. MANAGER TO REVIEW RECORDS TO DETERMINE IF ELADIO ARMESTO COMPLIES WITH QUALIFICATIONS REQUIRED TO BE APPOINTED AS A MEMBER OF THE CODE ENFORCEMENT BOARD AND TO REPORT HIS FINDINGS TO THE COMMISSION MEETING CURRENTLY SCHEDULED FOR APRIL 11, 2002. 3/14/02 3/22/02 3/29/02 DIRECTING THE CITY MANAGER TO FINALIZE THE APPROPRIATE ACTIONS TO SCHEDULE A RETREAT TO PROVIDE AN ORIENTATION FOR PROSPECTIVE MEMBERS TO THE MODEL CITY HOMEOWNERS TRUST, ELECTED OFFICIALS AND INTERESTED COMMUNITY LEADERS M PREPARATION FOR THE IMPLEMENTATION OF THE MODEL CITY HOMEOWNERSHIP PROJECT. 21 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 3/27/02 1 4/5/02 4/11/02 Direction to the City Attorney and City Manager: by Commissioner Teele to schedule for the Commission meeting currently scheduled for April 11, 2002 a resolution requesting the State Attorney or in the alternative, the Equal Employment Opportunity Commission (EEOC), to conduct an {, investigation on the City as it relates to the unions, and labor relations negotiations between the City and the sanitation workers' union. i /02 4/19/02 4/26/02 MOTION DIRECTING THE CITY MANAGER Police Dept. to consider TO HAVE APPROPRIATE MEMBERS OF alternative sites, to finalize A preliminary concept drawing was ADMINISTRATIVE STAFF MEET WITH THE conceptual plans and return developed by Public Works for discussion MIAMI RIVER COMMISSION, THE PARKS to River Commission for purposes and has been given to the Police ADVISORY BOARD AND RESIDENTS OF THE input. Dept. for further action. Review and AREA TO DISCUSS PROPOSED PLACING community input meeting will be conducted THE CITY STABLES IN SEWELL PARK AS A with affected entities concerning the City PREFERRED SITE BUT ALSO TO CONSIDER stables proposed at Sewell Park. ALTERNATE SITES; FURTHER INSTRUCTING THE CITY MANAGER TO The River Commission directed the matter DIRECT THE DEPARTMENT OF PUBLIC to its Economic Development WORKS TO COMPLETE PRELIMINARY Subcommittee. The Subcommittee met on DRAWINGS FOR DISCUSSION PURPOSES; Monday, April 29, 2002 and heard from the AND FURTHER DIRECTING CITY Parks and Police Department, as well as ADMINISTRATION TO CONSULT WITH THE interested residents from the area. The COMMISSIONER OF THE DISTRICT IN THE Subcommittee did not take formal action on DEVELOPMENT OF THE PROJECT AND the issue, but agreed to hear the item again BRING RECOMMENDATIONS BACK TO THE after the City has refined its plans for CITY COMMISSION. locating the stable at Sewell Park, and has completed any further study of potential alternatives. Planning & 'Zoning Dept. to initiate amendment allowing stables in "Conservation" Districts — Amendment requires approximately four months. Item will be scheduled for June Planning Advisory Board Meeting. Item tentatively contemplated to appear before Commission in July. 22 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 4/11/02 4/19/02 4/26/02 The Planning Dept. is working on the MOTION DIRECTING AND AUTHORIZING Purchase order being October 2002 development of the Cuban Memorial THE CITY MANAGER TO INSTRUCT prepared Drive Promenade project and will meet APPROPRIATE MEMBERS OF with Arteocho representatives to ensure ADMINISTRATIVE STAFF TO MEET WITH that their monument is incorporated with PEDRO DAMIAN, DIRECTOR OF ARTEOCHO, the project. TO ENSURE THAT HIS WORLD TRADE 0000 CENTER MONUMENT PROJECT FALLS Consultant and surveyor proposals have WITHIN THE CONCEPT OF THE CUBAN been received and selected. P.O.'s being MEMORIAL DRIVE PROMENADE PROJECT prepared to commence survey and design AND TO ASSIST HIM WITH THE LOCATION studies. OF A SITE FOR THE MONUMENT. G�2 O Meeting with Pedro Damian scheduled for June 6, 2002. 4/11/02 4/19/02 4/18/02 DIRECTION TO THE CITY MANAGER: BY Deferred from the meeting of April 25`h COMMISSIONER REGALADO TO SCHEDULE to the meeting of June 13, 2002 THE NEXT STEP OF THE PILOT PROGRAM FOR THE NEW ONE -ARM AUTOMATED SOLID WASTE COLLECTION SYSTEM OR, IF AVAILABLE, A SCHEDULE OF WHEN THIS PROGRAM IS ANTICIPATED TO BE IMPLEMENTED CITY WIDE FOR COMMISSION MEETING CURRENTLY SCHEDULED FOR APRIL 25, 2002. `/02 4/19/02 4/26/02 NET is in the process of submitting a DIRECTION TO ADMINISTRATION: BY package to the City Manager on the COMMISSION GONZALEZ TO REVIEW enforcement of illegal signs throughout SIGNS TO ENFORCE THE CITY CODE AND the City. Due to the magnitude of the CHARGE FOR VIOLATIONS OF SIGNS problem, it is imperative that the City INSTALLED WITHOUT THE REQUIRED proceed in an orderly and professional PERMITS. manner that takes into account the economic impact that this may have on the community. 23 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 4/11/02 4/19/02 4/26/02 Efforts have been made by the MOTION DIRECTING THE CITY MANAGER Community Development Dept. to make TO CONTACT THE CENTER FOR DISEASE appropriate contact with the Miami- CONTROL AND REQUEST THAT THEY SEND Dade County Health Department. Staff A SPECIALIST TO THE CITY OF MIAMI TO will continue to follow-up. ASSESS THE HIV/AIDS SITUATION HERE AND THE NEEDS OF THE CITY AS SOON AS POSSIBLE IN AN EFFORT TO RECEIVE Oe: EMERGENCY FUNDING; FURTHER DIRECTING CITY ADMINISTRATION TO COME BACK TO THE COMMISSION WITH RECOMMENDATIONS FOR THE CREATION OF THE CITY OF MIAMI'S OWN HOUSING k r OPPORTUNITIES FOR PEOPLE WITH AIDS ADVISORY BOARD.) 24 COMMISSION DIRECTIVE REPORT — June 13, 2002 TE MEETING DATE I DATE COMPLETION DATE 4/11/02 4/19/02 4/26/02 MOTION AUTHORIZING THE CITY This is included in FEC Corridor Plan. MANAGER TO REQUEST PARSONS Will be in next year's TIP. BRINCKERHOFF QUADE & DOUGLAS, INC., THE CONSULTANTS FOR 'BAY LINK", A M PROPOSED MIAMI -MIAMI BEACH TRANSPORTATION SYSTEM, TO RETURN TO THE METROPOLITAN PLANNING i ORGANIZATION (MPO) ON BEHALF OF THE COMMISSION IN ORDER TO INDICATE O THEIR DESIRE TO EXPAND THE BAY LINK STUDY TO INCLUDE A PROPOSAL THAT WILL GO AS FAR NORTH AS POSSIBLE; SAID STUDY TO BE CONSISTENT WITH THE FLORIDA EAST COAST (FEC) STUDY BEING SPEARHEADED BY COMMISSIONER WINTON. 4/11/02 4/19/02 4/26/02 MOTION TO CONTINUE CONSIDERATION Hold Public hearing on the June 13, Deferred from the meeting of May 91h OF APPEAL OF HISTORIC AND item. 2002 and May 23rd. ENVIRONMENTAL PRESERVATION BOARD DECISION WHICH APPROVED CERTIFICATE Scheduled for the meeting if June 13, OF APPROVAL WITH CONDITIONS FOR 2002. REMOVAL AND RELOCATION OF TREES FOR THE INSTALLATION OF PLAYING FIELDS FOR PROPERTY AT APPROXIMATELY 2015 SOUTH BAYSHORE DRIVE (RANSOM EVERGLADES SCHOOL), TO THE COMMISSION MEETING CURRENTLY SCHEDULED FOR MAY 9, 2002. 25 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE COMPLETION DATE 4/11/02 4/19/02 4/26/02 MOTION DIRECTING THE CITY MANAGER Proceed to City Commission Second Item heard by Planning Advisory Board TO IMMEDIATELY TAKE ALL STEPS in June 2002. reading on May 29, 2002. NECESSARY TO SCHEDULE LEGISLATION before City BEFORE THE APPROPRIATE CITY BOARDS Commission AND THE CITY COMMISSION TO AMEND anticipated RECENTLY ADOPTED ORDINANCES in July 2002. RELATED TO IMPROVED SURFACE PARKING LOTS IN THE REDEVELOPMENT AREAS, AND DOWNTOWN AND SURROUNDING AREAS. 4/11/02 4/19/02 4/23/02 MOTION DIRECTING THE CITY MANAGER j TO CREATE A MEDIA PRESENTATION TO AIR ON CITY OF MIAMI TELEVISION (GOVERNMENT ACCESS CABLE CHANNEL) HIGHLIGHTING THE WORK AND ACCOMPLISHMENTS OF AMBASSADOR DAVID McLEAN WALTERS. 4/11/02 4/30/02 5/8/02 At the present time this is in a holding pattern due to the other priorities NET is DIRECTION TO THE CITY MANAGER: BY dealing with; i.e., Billboards, Task Force, COMMISSIONER TEELE TO STUDY THE Clean -Up Miami campaign, etc. POSSIBILITY OF CREATING OVERLAYS OF AREAS WHERE SIDEWALK VENDORS ARE TO BE PROHIBITED OR CURTAILED, BUT TO RESPECT THE CUSTOMS OF THE RESIDENTS OF THE DIFFERENT NEIGHBORHOODS. 26 COMMISSION DIRECTIVE REPORT — June 13, 2002 MEETING DATE I DATE 4/11/02 4/30/02 5/8/02 Discussion concerning ADA is scheduled on Commissioner Regalado's Blue page for the meeting of June 13, 2002 (deferred from the May 23rd meeting) DIRECTION TO THE CITY MANAGER: BY COMMISSIONER TEELE TO ADHERE TO REQUIREMENTS OF THE AMERICAN WITH DISABILITIES ACT WITH RESPECT TO THE COMMISSION DAIS, PUBLIC BATHROOMS, AND IF NEEDED, TO APPLY FOR WAIVERS IN CASES THAT COSTS OF SUCH CONSTRUCTION ARE PROHIBITIVE. +11/02 4/30/02 5/8/02 Study is pending MOTION REQUESTING THE CITY MANAGER TO IMMEDIATELY CONDUCT A STUDY ON THE EXISTING WATER AND SEWER LINES IN THE PARK WEST ENTERTAINMENT DISTRICT; FURTHER REQUESTING THE MANAGER TO CONSIDER THE CREATION OF A WASA (WATER AND SEWER AUTHORITY) OVERLAY DISTRICT WITHIN THE DESIGNATED PARK WEST ENTERTAINMENT DISTRICT. 4/11/02 4/30/02 5/8/02 Administration will request a meeting DIRECTION TO THE CITY MANAGER: BY with Mr. Frank Rollason, Assistant City COMMISSIONER TEELE TO PREPARE AND Manager to obtain further guidance and SCHEDULE AT THE APRIL 25, 2002 direction on this issue. COMMISSION MEETING, AN ORDINANCE AUTHORIZING AN AMOUNT NOT TO Solid Waste Department has EXCEED $1.5 MILLION FOR THE MAYOR'S communicated with each Commission BEAUTIFICATION AND CLEANUP Office and has received listings of areas PROGRAM, FURTHER DIR$CTING THE fo concerns from all but one, which is MANAGER TO MEET WITH EACH OF THE promised shortly. MEMBERS OF THE COMMISSION TO ADDRESS NEEDS OF EACH DISTRICT. 27 NEXT Solid Waste will incorporate the areas of concern in its clean-up schedule. COMPLETION DATE GO M CG COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 4/11/02 4/30/02 5/8/02 DIRECTION TO THE CITY MANAGER: BY COMMISSIONER TEELE TO REQUEST THAT MR. JIM JENKINS ATTEND ALL MEETINGS OF THE GREATER MIAMI CONVENTIONS AND VISITORS BUREAU AND TO SERVE AS AN ALTERNATE MEMBER WITH VOTING POWERS, IF POSSIBLE, IN THE ABSENCE OF CHAIRMAN REGALADO TO SAID BUREAU'S MEETINGS; FURTHER REQUESTING MR. JENKINS TO PROVIDE THE COMMISSION I WITH REGULAR REPORTS ON SAID MEETINGS. 4/11/02 4/30/02 5/8/02 DIRECTION TO THE CITY ATTORNEY: BY COMMISSIONER TEELE TO DRAFT LEGISLATION TO PREVENT MEMBERS OF THE CIVILIAN INVESTIGATIVE PANEL (CIP) NOMINATING COMMITTEE FROM SERVING AS MEMBERS OF THE CIVILIAN INVESTIGATIVE PANEL FOR A PERIOD OF ONE YEAR AFTER THEY RESIGN OR ARE NO LONGER A MEMBER OF THE CIP NOMINATING COMMITTEE. 28 COMMISSION DIRECTIVE REPORT — June 13, 2002 UUnMMWUn I EFFECTIVE DUE DATE STATUS MEETING DATE I DATE COMPLETION DATE 4/25/02 5/2/02 5/10/02 Project is in process. To date employees terminated within the last two years have MOTION REQUESTING THE CITY MANAGER TO MEET WITH EMPLOYEES THROUGHOUT been identified as well as those funded by THE CITY, PARTICULARLY WITHIN THE grants. OFFICES OF COMMUNITY DEVELOPMENT AND WORKFORCE DEVELOPMENT TO 0C DETERMINE WHETHER OR NOT ANY Cti'7 EMPLOYEE FEELS THAT THEY ARE MISCLASSIFIED OR UNDER -CLASSIFIED; FURTHER DIRECTING THE MANAGER TO CONDUCT EXIT INTERVIEWS OF ALL, EMPLOYEES TERMINATED WITHIN THE LAST TWO YEARS FROM THE OFFICES OF COMMUNITY DEVELOPMENT AND WORKFORCE DEVELOPMENT TO DETERMINE THE BASIS OF EMPLOYEES TERMINATION, AND THAT DURING SAID INTERVIEWS, REPRESENTATIVE(S) OF AFSCME LOCAL 1907 BE PRESENT; FURTHER INSTRUCTING THE CITY ATTORNEY TO MEET WITH THE AFSCME LOCAL 1907 UNION PRESIDENT AND THE MANAGER AND DRAFT A PROPOSED CHARTER AMENDMENT TO PLACE ON THE BALLOT IN SEPTEMBER, OCTOBER OR NOVEMBER 2002 THAT WOULD CURE THE DEFECTS IN OUR CHARTER THAT BASICALLY MANDATES THAT NO DEPARTMENT MAY HAVE MORE THAN FIVE EMPLOYEES THAT ARE NOT CLASSIFIED; FURTHER DIRECTING THE MANAGER TO REPORT BACK TO THE COMMISSION WITHIN 60 DAYS WITH THE NUMBER, BY DEPARTMENT, OF EMPLOYEES THAT HAVE HAD CONTINUOUS EMPLOYMENT FOR THE CITY AS UNCLASSIFIED EMPLOYEES FOR MORE THAN 24 MONTHS UNDER A GRANT AND THE BUDGET IMPLICATIONS, IF ANY, OF A POLICY CHANGE THAT WOULD ALLOW SAID INDIVIDUALS TO BE MADE CLASSIFIED CITY EMPLOYEES 29 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION EFFECTIVE MEETING DATE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 4/25/02 5/2/02 5/31/02 The Parks Department is in the process Direction to the City Manager: by Commissioner Mid June of preparing this plan. Teele to develop, within 30-45 days, a 2002. comprehensive citywide plan to redouble our efforts for our youth summer parks program; further urging the Manager to seek funds from the State, Feds or any other available sources 30 COMMISSION DIRECTIVE REPORT — June 13, 2002 DUE MEETING DATE I DATE 4/25/02 1 5/2/02 5/17/02 4/25/02 5/2/02 5/31/02 Director of Internal Audits met with Community Development. registered notice will be sent to everyone in the $40,000 home repair program inviting them to attend public hearing to be held the last meeting in June. CD has engaged general contractors (in good standing) to correct some of the deficiencies noted by H.J. Ross (Architect/Engineering Co.) Tentatively scheduled for June 27, 2002 MOTION REQUESTING THE CITY MANAGER TO MEET WITH THE MAYOR AND APPROPRIATE STAFF AND COME BACK WITHIN 30 DAYS WITH A PROGRAM THAT INCLUDES A BLEND OF GENERAL FUND DOLLARS TO HOLD HARMLESS THE DISTRICTS THAT ARE MOST AFFECTED BY THE TEN PERCENT CUT IN COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICE FUNDS; FURTHER DIRECTING THE MANAGER TO PROCEED TO LOBBY APPROPRIATE AGENCIES FOR FUNDS TO ADDRESS THE PROBLEM FOR NEXT YEAR. Direction to the City Manager: by Commissioner Sanchez to meet with him in connection with the above stated matter. DIRECTION TO THE CITY MANAGER: BY COMMISSIONER TEELE TO SCHEDULE A PUBLIC HEARING THE LAST MEETING IN JUNE RELATED TO THE COMMUNITY DEVELOPMENT PROGRAM FOR HOME REPAIRS UP TO $40,000; FURTHER DIRECTING THE MANAGER TO SEND A REGISTERED NOTICE TO EVERYONE IN THE PROGRAM; FURTHER INSTRUCTING THE MANAGER TO DIRECT THE INTERNAL AUDITOR TO MEET WITH THEM AND HAVE A PUBLIC HEARING ON THE STATUS OF THIS MATTER. 31 COMPLETION DATE 00 M CD C�2 O June 27, 2002 COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 5/9/02 5/17/02 5/28/02 Scheduled for the June 13, 2002 City A MOTION DIRECTING THE CITY MANAGER Request authorization at the Commission meeting to discuss the TO DEVELOP A FRAMEWORK FOR THE June 13, 2002 City framework for the Mayor's proposed MAYOR'S PROPOSED STRATEGIC PLAN, Commission meeting to hire strategic plan. FURTHER DIRECTING THE CITY MANAGER consultants. TO REPORT BACK AT THE COMMISSION MEETING CURRENTLY SCHEDULED FOR JUNE 13, 2002 ON THIS ISSUE. 5/9/02 5/17/02 5/28/02 (a) Authorizing the City Manager to expend up to $1.1 of the $2.6 Million of Park funds earmarked for the Hadley Park and (b) making available up to $3 million of the $25 million to the first class full service Little Haiti Park further (c) instructing the EBF, manager to research the feasibility of modifying C' t and extending the current contract or inter -local agreement with the State of Florida for the construction of Hadley Park for the purpose of i issuing a single change order with available designated Homeland Security Bonds proceeds to include the elements mentioned above and provide the Commission with a recommendation from the administration within 30 days with appropriate agreements and legislation) 32 COMMISSION DIRECTIVE REPORT = June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION MEETING DATE DATE Once Miami is selected Contract to NEXT ACTION STEP PROJECTED COMPLETION DATE 5/9/02 5/17/02 5/28/02 Administration is finalizing Letter of A MOTION DIRECTING THE CITY MANAGER Once Miami is selected Contract to Commitment to ESPN TO FINALIZE THE AGREEMENT RELATED based on Letter of be finalized TO THE CITY'S HOSTING THE ESPN X- Commitment, then we will in Fall 2002 GAMES IN AUGUST OF 2003-2004; FURTHER begin contract DIRECTING THE MANAGER TO BRING SAID negotiations. AGREEMENT BACK FOR COMMISSION CONSIDERATION 5/9/02 5/17/02 6/14/02 The Parks Dept. have yet to receive an A MOTION DIRECTING THE CITY MANAGER answer to their verbal communications TO RESEARCH THE FEASIBILITY OF with the State of Florida Department of MODIFYING AND EXTENDING THE Manaeement Services as to whether the CURRENT CONTRACT OR INTER -LOCAL existing agreement for Hadley Park can AGREEMENT WITH THE STATE OF FLORIDA G\2 be modified to include these additional FOR THE CONSTRUCTION OF HADLEY O elements. As a result, staff has indicated PARK FOR THE PURPOSE OF ISSUING A to Comm. Teele that they will be writing SINGLE CHANGE ORDER FOR a letter to this Department to formally MODIFICATIONS TO HADLEY PARK AND request the possibility of executing such a THE CARIBBEAN MARKETPLACE WITH contract modification. They have AVAILABLE DESIGNATED HOMELAND obtained preliminary estimates from the SECURITY BOND PROCEEDS.; FURTHER existing Hadley Park contractor as to INSTRUCTING THE CITY MANAGER TO potential costs for the additional RESEARCH THE FEASIBILITY OF ADDING elements. Should Parks Dept. not receive THESE ELEMENTS TO THE EXISTING a response from the State shortly, they AGREEMENT, TO OBTAIN COST will prepare a memorandum for the City ESTIMATES, TO INCLUDE FUNDING Manager's signature informing Comm. SOURCES, AND TIME LINES FOR EACH Teele of the status of this matter and a ELEMENT, AND PROVIDE SAID projected time frame to provide him with INFORMATION TO THE COMMISSION WITH a final answer. A RECOMMENDATION FROM THE ADMINISTRATION WITHIN 45 DAYS, WITH APPROPRIATE AGREEMENTS AND LEGISLATION. 5/9/02 5/17/02 5/28/02 Public Works is preparing a layout of the A MOTION DIRECTING THE CITY MANAGER Cost estimate will be site at the Solid Waste compound. TO STUDY FEASIBILITY OF DEVELOPING A completed once layout is CITY MINI DUMP AT THE DEPARTMENT OF done. SOLID WASTE, DETERMINE HOW MUCH IT WILL COST AND BRING BACK A RECOMMENDATION. 5/9/02 5/17/02 5/28/02 5/16/02 - Memo was sent to the A MOTION INSTRUCTING THE CITY June 13, Commission (by the Police Dept.) in MANAGER AND THE CITY ATTORNEY TO response to Commissioner Teele's PROVIDE THE COMMISSION, PRIOR TO THE 2002 inquiry of the initial and present staffing MEETING CURRENTLY SCHEDULED FOR and costs for the Bayside police detail. JUNE 13, 2002, A FULL, WRITTEN REPORT ON ALL OF THE CITY'S OBLIGATIONS AND City Attorney is reviewing and will COMMITMENTS RELATING TO BAYSIDE; provide a status report at the June 13, FURTHER DIRECTING THAT THE REPORT JJ COMMISSION DIRECTIVE REPORT — June 13, 2002 COMMISSION MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED COMPLETION DATE 2002 Commission meeting. INCLUDE THE STATUS OF THOSE OBLIGATIONS AND COMMITMENTS. Note for the Record: Commissioner Teele instructed that 00 the report should vet and flush out the number of M Police the City of Miami is paying for with General Fund dollars that otherwise should be paid for by a private provider. Commissioner Teele requested that the City Manager afford the Police union the ., opportunity to review the numbers reported in the context of labor/management clarity. 5/9/02 5/17/02 5/28/02 Letter was sent to Mr. Tercilla inviting A MOTION INSTRUCTING THE CITY 6/13/02 him to June 13'h meeting. MANAGER TO SCHEDULE A PUBLIC HEARING FOR THE COMMISSION MEETING Item is scheduled for the meeting of June CURRENTLY SCHEDULED FOR JUNE 13, 13, 2002 2002, AND INVITE THE BAYSIDE MANAGEMENT COMPANY TO BE PRESENT IN ORDER THAT THEY MAY HAVE AN OPPORTUNITY TO COMMENT AND DISCUSS BAYSIDE OPERATIONS, POLICE, SECURITY, PROMOTIONS, AFFIRMATIVE ACTION, AND HOW THE CITY CAN PROVIDE BETTER ASSISTANCE; AND RESPOND TO ISSUES WHICH THE CITY ADMINISTRATION WOULD LIKE TO PROFFER TO THE MANAGEMENT COMPANY. 34 COMMISSION DIRECTIVE REPORT — June 13, 2002 UUMMIbblUN I EFFECTIVE I DUE DATE STATUS MEETING DATE DATE COMPLETION DATE 5/9/02 5/17/02 5/28/02 Planning & Zoning Department will have status report on Media Tower for June INSTRUCTING THE CITY MANAGER, SPECIFICALLY INCLUDING THE June 13, 2002 13, 2002 Commission meeting. DEPARTMENT OF PLANNING AND ZONING, TO PROVIDE A WRITTEN REPORT TO THE CITY COMMISSION AT THE NEXT COMMISSION MEETING REGARDING THE GG MIAMI MULTI -MEDIA PROJECT AND SPECIFICALLY REQUESTING A REPORT ON j THE BEST WAY TO ENSURE CONTROL OVER DESIGN COMPONENTS AND CODE COMPLIANCE AND FURTHER THAT STAFF PROVIDE THE COMMISSION WITH A MAP OF RESTRICTIVE AREAS OF THE NEW ORDINANCE; FURTHER DIRECTING THE CITY ATTORNEY TO ENSURE THAT THERE IS A LEGAL COMPONENT TO A REPORT ON HOW WE CAN INSURE THAT THOSE PERSONS THAT HAVE NOT COMPLIED WITH CITY CODE ARE NOT ABLE TO PARTICIPATE M THIS ACTIVITY 5/9/02 5/17/02 Item deferred from the meeting of May Direction to the City Manager: by Commissioner 23, 2002 to June 13, 2002. Teele to instruct the Agenda Coordinator to place on his District 5 blue pages for the Commission meeting of May 23, 2002, a resolution of the Commission to schedule a workshop, prior to the August recess, regarding the Police Department; further directing that two to four hours be set aside for said workshop; and further directing that the Police Department, through the City Manager's Office, provide him with any advice on how the workshop could be organized in such a way that Commissioners' concerns are addressed. 35 COMMISSION DIRECTIVE REPORT - June 13, 2002 COMMISSION EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION NEXT ACTION STEP PROJECTED MEETING DATE DATE authorities/rights, and how the AUDITOR OF THE CITY OF MIAMI, IN COMPLETION Foundation spends its funds is yet to be CONJUNCTION WITH THE CITY ATTORNEY DATE 5/9/02 5/17/02 6/7/02 A report which would articulate the MOTION DIRECTING THE INTERNAL authorities/rights, and how the AUDITOR OF THE CITY OF MIAMI, IN Foundation spends its funds is yet to be CONJUNCTION WITH THE CITY ATTORNEY started, as of June 5, 2002, because the AND OTHER DEPARTMENTS AS DIRECTED Foundation is yet to provide the BY THE CITY MANAGER, TO REVIEW ALL necessary financial records as requested OF THE AUTHORITIES AND RIGHTS by the Office of Internal Audits on May RELATIVE TO THE BAYSIDE FOUNDATION; t 21, 2002. AND FURTHER TO PROVIDE THE COMMISSION WITH A REPORT, WITHIN 30 DAYS, SHOWING HOW THE FOUNDATION SPENT ITS FUNDS. 02 5/17/02 5/28/02 Direction to the City Manager: by Chairman Regalado to instruct the Office of Media Relations to make a video tape copy of the presentation made by Mr. Juan M. Pino, Jr.'s students from George Washington Carver Middle School 5/9/02 5/17/02 Passed as first reading at the Commission A MOTION DIRECTING THE CITY Bring back to Commission meeting of May 23, 2002 ATTORNEY TO PREPARE AN ORDINANCE for second reading ESTABLISHING A SISTER CITIES COORDINATING COUNCIL. 5/9/02 5/17/02 6/28/02 Direction to the City Clerk: by Vice Chairman Winton to make sure to flag the issue of the City Manager's hiring of a major consulting firm to do a top to bottom review and analysis of the Police Department as an item for inclusion on the Commission meeting agenda currently scheduled prior to the August 2002 recess. 36 COMMISSION DIRECTIVE REPORT — June 13, 2002 UVIVIMIbblUN MEETING DATE I EFDA7 I FECTIVE DUE DATE I STATUS REPORT DESCRIPTION NEXT ACTION STEP COMPLETION DATE 5/9/02 5/17/02 5/28/02 Response memo pending City Manager's signature. Direction to the City Manager: by Commissioner Teele to instruct the Agenda Coordinator to determine, through the agenda coordinators in the cities of Atlanta and New York, how Police CK Department briefings are conducted in their municipalities. 4 37