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Home My WebLink AboutM-02-02850 CITY OF MIAMI, FLORIDA It 27 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the DATE : FILE: Commission SUBJECT: March S, 2002 Annual Reports/Presentations FROM: REFERENCES: os ez City Manager ENCLOSURES: Pursuant to code Sec. 2-892, the following committeesiboards are scheduled to make an oral presentation before the City Commission on March 14, 2002; their written reports are attached for your evaluation: • Property and Asset Review Committee • Coconut Grove Festival Committee > • Community Relations Board • Cultural and Fine Arts Board • Health Facilities Advisory Board • Historic and Environmental Preservation Board • Miami Sports and Exhibition Authority The following are being considered for abolishment, see attachments: • Budget and Finances Review Committee • Independent Community Redevelopment Agency and US Housing and Urban Development Funding Policy, Program and Procedures Review Committee CAG/KRDS 02-~ 285 TO: Carlos Gimenez City Manager Kelli da Silva FROM: Administrativesistant I City Managers Office CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: February 28, 2002 FILE: SUBJECT: Annual Reports REFERENCES: ENCLOSURES: Annual Reports Enclosed you will find copies of the annual reports submitted from the following City conunittees and boards: Property and Asset Review Committee, Coconut Grove Festival Committee, Community Relations Board, Cultural and Fine Arts Board, Health Facilities Advisory Board, Historic and Environmental Preservation Board, and the Miami Sports and Exhibition Authority. The Waterfront Advisory Committee has not submitted its report yet. The following committees maybe considered inactive per City Clerk memo dated 11/12/00: the Budget and Finances Review Committee and the Independent Community Redevelopment Agency and US Housing and Urban Development Funding Policy, Program and Procedures Review Committee. See enclosed memo from City Clerk. As you know, these are for you to review and provide your recommendations to the commission before the boards' chairperson gives his/her oral presentation to the commission. Oral presentations are scheduled for March 14, 2002 commission meeting at 2:OOPM. Please contact me with any questions. C: Elvi Alonso, Agenda Coordinator 02- 285 I LI y November 19, 2001 Carlos Gimenez, City Manager Miami ltivemde Center 444 S.W. 2 Avenue, t (1* Floor Mian i, FL 33130 RE Property and Asset Review Board Arrmusl Report Deet Mr. Gimenez: The Property and Asset Review Committce t rommittee j prC$Cnt5 this annual report in yatinfactian of City Code Section 2-890: 1) The Property and Assct Review Committee is not acrvyI& the puTolC for which it was created. 2) The (.umeoittee is dcsignt:d m serve content cOmMunity needs by providing a mcchsni"n for pdvatc sector uigut into City property and asset matters. Because of lack of gtwrum, most meetings have been cancelled or if meetings wme held, rhe lack of a quorum prevented arty ofitcial action. 3) Throughout the year, the CWrnnittee has not been Able to provide staff with vahtable input and feedback as it relates to current sales and lease negodations, 4) The Waterfront Advisory Kourd serves a similar function rclarcd to Gty-owned waterfroin pruperty and a'Packs Advisory Buazd that addresses issues related to the use of parks. T.hatu is no other board that addresses teal estare issues related to non- wStUftopt pri1wrties that are not narks. 5) The City Commission should reconsider the existence of this Committee to determine if it is still reasonable to maintain this Committee. 6) ThC Committee's Membership requirements do not at W- to be modified. 7) Approximately four hnurs of two staff members' time are required Petr each meeting that is held There are sonic copying costs associated with providing cotnmittcc members with copies of documents. A d,iRevk-w d Asset Committee c: Walmr j. koernaa, City Clerk 02- 285 CITY OF MIAMI CrryM COCONUT GROVE FESTIVAL C9FF1C P. O. Box 330699 P . ,16 Coconut Grove, Florida 33233-0699 COMMITTEE MEMBERS Ted Stahl, Chairman Dorothy Lee Bob Murray Silvia Morales-Cejas Grant Sheehan January 4, 2002 Mr. Carlos A. Gimenez City Manager CITY OF MIAMI 444 S.W. Second Avenue Miami., Florida 33130 Re: Coconut Grove Festival Committee 2001 Annual Re ort A. IHETHER THE COMMITTEE IS SERVING THE PURPOSES FOR WHICH IT WAS CREATED? The Coconut Grove Festival Committee was created to serve as an instrument of advice and recommendation to the City Commission concerning the expenditure of the Coconut Grove Special.Events District Fund. The Committee is serving the purpose for which it was created by making recommendations to the City Commission on projects to be funded through the Coconut Grove Special Events Distract Fund. Additionally, the Committee also makes recommendations to the City Commission regarding special events which request to the Coconut Grove'Special Events District. B. WHETHER THE COMMITTEE IS SERVING CURRENT COMMUNITY NEEDS? The Coconut Grove Festival Committee 'is committed to serving the community encompasses within its jurisdiction, that is, the 'Coconut Grove Special Events -District. The'Committee is presently working hard to meet other needs of the Coconut Grove 'Special Events Distract community, and to renovate 'and revitalize the area, continued... 02- 285 Mr.. Carlos A. Gimenez City Manager January 4, 2002 Page 2 C. A LIST OF COMMITTEE'S MAJOR ACCOMPLISHMENTS. The Committee made recommendation to the City Commission regarding improvements to the community that it serves, specifically the Coconut Grove Special Events District. With the funds of the Commi.ttee'resulting in an allocation of $92,216.00 for the Peacock Park renovation project and adding Interlocking Pavers for the terraces in front of the Glass House, Peacock Park Public Area. The original contractor's installation of Interlocking Pavers began to fall apart and could become a liability to the City. The Committee recommended to the'Commission to allocate $45,000..00 to correct the poor workmanship of the original contractor. (See attached Letter). Again for the third time the Pavers are causing problems. The Committee voted to replace two new Banner Poles on Bayshore Drive in front of Seminole Boat Ramp. We are at present receiving information on cost.. We following the Planning Study of Duany Plater-Zyberk & Company. The estimated cost $17,000.00 for two Poles, installation not included. Design, Planting and Landscaping of the Median Strips on Bayshore Drive from McFarlane Road to Aviation Drive. This project has been in development also with the interest of Miami Dade'County Public Works Department and Warks Department. It has been an exhausting eight years of planning. The Committee will be requesting the Commission to release approximately $50,000.00 to obtain the Professional Services of a local Landscape Architect. The Committee took R -on themselves to do a walk-through with a representative from the Parks Department and the event organizer before and after each event to assure the Committee and the'City that any damages sustained to th6'Park would be replaced by the event organizer at no additional cost to the Committee or the City. This has been a major asset to the City and the community. The Committee continues, to show interest by requesting that the'underground watering system and clay mound be protected during. events in Peacock Park. D. WHETHER THERE IS ANOTHER BOARD, EITHER PUBLIC OR PRIVATE WHICH WOULD BETTER SERVE THE FUNCTION OF THE COMMITTEE? No. continued... Q2- 285 Mr. Carlos A. Gimenez City Manager _ January 4, 2002 Page 3 E. WHETHER THE ORDINANCE CREATING THE COMKITTEE SHOULD BE AMENDED TO BETTER ENABLE THE COMMITTEE TO SERVE THE PURPOSE FOR WHICH IT WAS CREATED? Not at the present time. F. WHETHER THE COMMITTEE'S MEMBERSHIP REQUIREMENTS SHOULD BE MODIFIED? No. Process is fine - Comment: During one negotiation period with the County and City for the Planning of the Medians, numerous meetings were without a quorum because the Commissioners had not appointed their replacements to the Board. This went on for months and became an embarassment to the existing two active Board Members. The'Commissioners should appoint their replacements as soon as possible that the'Board can continue to function.. (See attached Letter) G. THE COST, BOTH DIRECT AND INDIRECT, OF MAINTAINING THE BOARD? None. Respectfully submitted, Ted Stahl, Chairman TS/i$ Attachments i January 18, 2001 Commissioner Sanchez Commissioner Teele Commissioner Winton Cc: Commissioner Regalado Commissioner Gort Carlos Gimenez Frank Rollason Francisco Garcia Lina Blanco Flaydee Regera City Clerk City of Miami 3500 Pan American Drive Coconut Grove, Fl. 33133 Dear Commissioners, I was appointed to serve on the City of Miami Coconut Grove Festival Committee eight years ago by Commissioner Gort. During that time I have served as the Chairperson of the committee and have taken my role very responsibly. Several years ago, Commissioner Regalado appointed Silvia Cejas who has also continued to be an active committee member. As a result of the time and dedication which we gave to this committee, we were able to accomplish numerous projects that benefited the City of Miami and we gained the respect of the community as well as the festival organizers. We also instituted a policy by which all events were required to have a pre and post site inspections ensuring that no damage would go unnoticed. As you know, our main objective in this committee is to recommended to the City of Miami how to best utilize the fees collected from these events which are supposed to be allocated for beutification projects in the festival district area. Most recently, we negotiated with Dade County for their contribution of matching funds to revitalize the medians along South Bayshore Drive which are in deplorable condition. These matching fiords did not come easy, we had countless meetings throughout a two year period with Dade County representatives including the office of Commssioner Jimmy Morales as well as major department heads. We were finally at the point to present to the City 02. 285 Commision a very detailed pian for this project including renderings;- timeline, and the fiords and services which the county had committed to. It was right about this time that several committee member terms came up and everything came to a sudden halt. It takes a minimum of three committee members in order for a meeting to take place. As of the past year, other than Silvia Cejas and myself, we have not been able to continue with the plans or policies of this committee. We have both been approached numerous times by people in the community which are concerned that we have not been meeting. This after so many years of dedication is a total embarrassment for us as well as for the City. A couple of months ago, Silvia and I met with repmentatives from each of your offices and explained the following situation: Commissioner Teele Ms. Dorothy Lee was a very active and concerned member. Unfortunately due to illness, she was no longer able to attend the meetings. Staffadvised us that they would contact Dorothy to verify herposmon and as ultable replacement would he appointed. Commissioner Winton Sky Smith had been appointed by Commissioner Plummer and had been an active and attentive member. He was replaced by Sue Billig who resigned due to poor health at the first meeting. We offered u s•uggestit n for replacement and were advised by ste'th at there was already .someone in mind Commissioner Sanchez Commissioner Sanchez's appointee's attendance has been totally unsatisfactory, has shown up for maybe three meetings in over two years. We recently learned that the appointee had actually moved out of the area and therefore cannot attend ` [Ve offered a su&,>estion for replace meat and hay requested, faxed their resume to the office Mr. Hakki Koroglu, who served on our hoard actively in the pavt having been contacted by m stated that he would be willing io serve again. After taking the initiate of personally speaking to members of your staff and offering suggestions, we were certain that the vacancies would be properly filled. Much to our disappointment, we found out that this was not accomplished. We have lived up to our responsibilities, and we kindly ask that you take the time to proceed with making the necessary appointments so that we may continue donating countless hours of time for this wonderful city. Sincerely, qed�tSlahl Chair, Coconut Craw Festival CummilIct, Telephone: (305) 444-0150 (345) $89-0756 Q2-- 2€35 CITY OF MIAMI COCONUT GROVE FESTIVAL COMMITTEE: P. O. Box 330699 Coconut Grove, Florida 33233-0599 COMMITTEE MEMBERS Ted Stahl, Chairman Dorothy Lee Bob Murray Silvia Morales-Cejas Grant Sheehan June 7, 2009 Mr. John Jackson Director Department of Public Worcs 444 S.W. 2`a Avenue Miami, Fl 33930 Dear Mr. Jackson: Please be informed that the Coconut Grove Festival Committee is dissatisfied with the second attempt to solve the problem that continuous to develop with the Brick Application at Peacock Park. Part of the original $85,000.00 committed to Peacock Park Beautification from this Committee was for the Application of Bricks around the seating area next to the Glass House. Due to poor installation from the original Contractor, the Bricksbegan to come apart, causing a future liability to the City.. The Committee again gave'the City $45,000.00 to correct the problem. Again, the Bricks are falling off the perimeters, again a liability to the City, Why is the Contractor not held responsi,bl.e'for his workmanship? Why is he not required to correct his mistakes? We are formally asking for your Department to Look into this serious problem that has resulted from two different Contractors on the Project at Peacock Park and to see what can be done to make it more durable. If you should need additional information, please feel free to contact me at 305 444-01.50. Thanking you in advance and I remain, Sincerely, y, ,I.TO.dStahl -j 9&aj-,& ,ittee Chairman ,,% ODL,--, adv /20ot5, 2 02- 285 t1tij Of (.fflTamlo -4 op Y,�AyA'GE�tS O ICE ADA ROJAS * Q� Chairperson JAN 14 PM 17�A�, RA FRANKEL uenJ ��Ar[e Vice -Chairperson o�co IF 04� January 14, 2002 Mr. Carlos Gimenez Office of the City Manager City of Miami 444 S.W. 2'd Avenue Miami, Florida 33130 Dear Mr. Gimenez: Pursuant to the City Code Sec.2-890 this report is being submitted to you. Attached please find a copy of the City of Miami's Community Relation's Annual Report for the year 2001. If you have any questions in regards to this report or its contents, please call me at (305) 898-1760. C K_ Ada MariaARos Chairperson Cc: Community Relations Board Members COMMUNITY RELATIONS BOARD / C/0 City Manager's Office s� 444 S.W. 2nd Avenue, 10th Floor/Miami, Florida 33130/(305) 416-2010 02— — 285 Mailing Address: P.O. Box 330708/Miami, Florida 33233-0708 CITY OF MIAMI COMMUNITY RELATIONS BOARD ANNUAL REPORT FOR THE YEAR 2001 Pursuant to City Code Sec.2-890 this report is being submitted to the City Manager. The City of Miami Community Relations Board (CRB) has been active since its inception in March 1999 and meets every month to review and discuss various ethnic and racial issues affecting our community. The CRB was created to foster mutual understanding, tolerance and respect among all economic, social, religious and ethnic groups in the City of Miami. Over the past year the CRB has made written recommendations to Commissioners, the previous City Mayor, as well as to the City of Miami Police Chief regarding maintaining harmony in the community during times of crisis and during peaceful times. Responses to the required questions as follows: 1. Whether the board is serving the purpose for which it was created? For a nascent Board, the CRB has begun to succeed in gaining the much needed visibility and recognition in order to function effectively. To this end, the CRB has been successfully developing the means of becoming a vehicle of dialogue and interactions between all groups in the City. 2. Whether the board is serving current community needs. As stated above, the CRB was created "to foster, mutual understanding, tolerance and respect, among all economic, social, religious and ethnic groups in the City of Miami." Prioritizing the facilitation of greater harmony and understanding among its residents inherently engenders a forum where concerns can be voiced. The CRB has begun to serve in that capacity, first, by its mere presence and secondly by its participation in community matters. 3. A list of the board's major accomplishments During 2001, the CRB has been involved with the crises of police shootings and served to ameliorate the potential for violence. During the months of April through September the CRB has been involved in various meetings and procedures taking place surrounding the shooting of Nick Singleton. The concept of the Civilian Investigative Panel (CIEP) was developed based on the community's demand as a response to this crisis. The CRB has had a presence and participated in the meetings of the coalition of community-based organizations drawing up the 02- 285 proposed Charter change and the Ordinance for the creation of the CIP. Further efforts will continue in this volatile area. The CRB has strived to develop a close relationship with the City of Miami Police Department. The Police Department has welcomed the CRB's involvement in many community activities. The CRB underwent a special training session provided by the Police Department, in order to gain better understanding of the current shooting. policies and procedures. This has enabled the Board to better respond to community concerns and needs. The Board has also cooperated in conjunction with the Miami Dade Community Relations Board Crisis Response Team during a Haitian Community protest in order to facilitate mediation during .thus tense period. During the month of August The City of Miami Beach requested our assistance and participation in the newly created "Friendship Ambassadors Program" And we were instrumental in helping to avert potential racial conflict which may have reflected and impacted negatively for our tourist industry and overall image. Also in Miami Beach the CRB played an instrumental role with the "Friendship Ambassador Program" in maintaining harmonious relationships among all participants of this -event. This was a concert that NSYNC performed was a charitable event whose proceeds went to benefit the victims of the tragic September 11 events. During the last months of the year the CRB participated and organized toy drives for different areas of the City of Miami. Many disadvantaged and abused and neglected children were able to rejoice at receiving the toys donated through the efforts. 4. Whether there is any other board, either public or private, which would better serve the functions of the board. The CRB is distinct and mandated to serve a different function from other Boards in the City of Miami. Continued growth and gain in recognition for the critical need of a vehicle for fostering greater harmony and understanding in the community will continue. The Board consists of members who possess an outstanding civic reputation as well as being a highly diverse board of professional individuals. The members are enthusiastic, dedicated, and hard working individuals who bring with them unique experiences in dealing with the racial and ethnic needs of this community. S. Whether the ordinance creating the board should be amended to better enable the board to serve the purpose for which it was created. The ordinance responsible for creating the board should amend Article 3 Number 13 which states that: 2 } 02 285 At all times the Board and its committees shall operate in accordance with the Government in the Sunshine Act. The same ordinance states in Article 3 Number 4 that the Board is: To attempt to act as conciliator in controversies involving community relations. The Board is at times limited by its obligation to operate under guidelines of the Government in the Sunshine Act because the Board is called upon in time of crisis when it is not always feasible to communicate with the liaison during an urgency of the matter at hand. The potential for violent confrontation between different groups in a multi-ethnic community is ever present, especially since there are deep divisions separating each other into divergent factions. The Elian Gonzalez demonstrations and riots illustrate how lack of understanding and respect for each other's cultures and interests can result in violent confrontations. A community forum for dialogue to foster is essential to this end, the CRB has been limited because we lack of full time permanent staff to operate an office to carry out critical daily functions and to be readily available to community members and organizations on an as needed basis. It behooves the current administration to consider the need to amend the ordinance for the CRB and create an Office of Community Relations, initially staffed with a Director, two community relations Specialist and clerical assistance. 6. Whether the board's membership requirements should be modified. At the present time the board's membership's requirements fulfill the needs of the Board and do not need to be modified. However, there are vacancies on the board that have not been filled during the year. This has caused a major disadvantage in the success of attaining the full potential of the board. 7. The cost, both direct and indirect, of maintaining the board." The services that the board renders to the citizens of the City of Miami outweigh the costs that the City of Miami incurs. The board is in need of additional funds to meet the growing needs and demands of the City of Miami. Article 3 Number 5 states: To cooperate in the development of educational and social programs dedicated to the elimination of discrimination of any form and improvement of community relations with, and to enlist the support of civic leaders, civic, religious, veterans, labor, industrial, commercial and charitable groups in addition to private groups or agencies also devoted to and engaged in the inculcation of ideas of tolerance, mutual cultural respect and understanding. Article 3 Number 6 states: 3 02 285 To initiate. studies and have said studies made, in field of community relations; Prepare and disseminate reports of such studies to the City Commission. The Board is currently funded $40,000 on an annual basis from the City of Miami General Funds account. The board is unable to fully accomplish its functions with the limited budget. The City of Miami residents would be more receptive to such programs, which would assist in the elimination of discrimination if the programs were at no cost to the citizens. The board is also required to initiate and complete studies in the field of community relations. The initial recommended salaries for the Director $45,00, two Community Relations Specialist $30,000 and clerical assistance at $22,900. The current recommendation is a for a more effective and realistic active &fid working board. 4 02- 285 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez DATE: January 15, 2002 FILE City Manager SUBJECT: 2002 Annual Report FROM ; Teresita L. Fernandez, RA, AICP REFERENCES: Executive Secretary, Planning and Zoning Department, Hearing Boards Division ENCLOSURES; Pursuant to City Code Section 2-890, attached are the 2002 annual reports for the following boards, pending signatures of the chairpersons: ❖ Code Enforcement Board Cultural and Fine Arts Board ❖ Nuisance Abatement Board ❖ Planning Advisory Board ❖ Zoning Board Should you have any questions, please contact me at 305-416-1488. c: Ana Gelabert-Sanchez, Director Planning and Zoning Department 02- 285 CODE ENFORCEMENT BOARD ANNUAL REPORT 2001 The Code Enforcement Board {CEB} consists of seven members and two alternates, all appointed by the City Commission. All members are appointed on a volunteer basis and are not compensated in any form. The CEB meets at least twice a month except in August. Is the board serving the purpose for which it was created? Yes, the CEB serves the purpose for which it was created. This is to promote, protect and improve the health, safety and welfare of the citizens of the counties and municipalities of this State by authorizing the creation of administrative boards with authority to impose administrative fines and other non criminal penalties to provide an equitable, expeditious, effective and inexpensive method of enforcing any codes and ordinances in force in counties and municipalities, where a pending or repeated violation continues to exist. The CEB's actions have served the above-described purpose. Is the board serving current communi needs? Yes, the Board acts in a professional and honorable manner in preceding to meet present community needs in its pursuit to promote, protect and improve the health, safety and welfare of its citizens and has made sure that no violation presents a serious threat to said community. A list of the board's major accomplishments: ❖ The Code Enforcement inspectors scheduled 1453 cases. •S The CEB has met 26 times. ❖ The CEB heard 643 cases. ❖ As a result of the above, the Planning and Zoning Department, Hearing Boards Division sent 643 Code Enforcement Orders. 02- 285 • ❖ The Planning and Zoning Department, Hearing Boards Division prepared 32 agendas and 25 supplemental agendas. _ Is there any other board either public or private, which would better serve the function of the board? No. The CEB is a statutory created body under Sections 162.01-162.13 and better known as the "Local Government Code Enforcement Boards Act." It is the belief of the present Board that there is no other board either public or private which would better serve the City of Miami community or the functions of the Board. Should the ordinance creating the board be amended to better enable the board to serve the purRose for which it was created? No. Should the board's membership reauirements be modified? The current board meets the requirements. The CEB members should be residents or own a business in the City and shall be responsible to enforce technical codes of the City of Miami. Appointments shall be made in accordance with the City Charter on the basis of experience or interest in the subject matter jurisdiction of the Board. The membership of the Board shall whenever possible consist of an architect, a businessperson, an engineer, a general contractor, a subcontractor and a real estate agent. It is the belief of the Board that said requirements are proper and should not be presently modified. Should you need further information, please contact me through the Planning and Zoning Department, Hearing Boards Division at 305-416-1480. Sincerely, Charles McEwan Chairperson Res pectFully.submitted this day of January 2002. 02-- 285 4 � - ��i,1� C fi0 � CULTURAL AND FINE ARTS BOARD ANNUAL REPORT 2001 The Cultural and Fine Arts Board (C&FAB) was established October 1998 and transferred to the Office of Hearing Boards on December 1999. It was created to make recommendations and guide the City Commission in its determination as to whether any art shall be accepted or acquired by the City Commission; to seek and encourage public participation in all cultural and fine arts events; to attract art programs of other governmental, private or public agencies to the City; to coordinate and originate cultural activities within the City. To qualify community events as being officially recognized; to establish a Miami Art Museum and such branches as are necessary, subject to approval of the City Commission; to recommend acquisition of works of art by the City to be used and made available for the cultural betterment of the City of Miami; to appoint artists or other knowledgeable individuals as honorary board members, who shall advise and assist the board in the furtherance of its duties. Is the board serving current community needs? Yes. The board has acted in a professional and honorable manner in proceeding to meet the needs of local, national and international artists in its pursuit to promote and improve cultural activities within the City. A list of the board's maior accomplishments: ❖ Gave proclamation to various individuals. ❖ Supported "Of Hope, Courage and Justice: A Global Mosaic of Women in Human Rights" by Amy Serrano. Is there any other board, either public or private, which would better serve the function of the board? No. 02- 285 • Should the ordinance creatin-g the board be amended to better enable the board to serve the purpose for which it was created? No. Should the board's membership re uirements be modified? No. Should you need further information, please contact me through the Planning and Zoning Department, Hearing Boards Division at 305-496-9480. Sincerely, Tony Wagner Chairperson Respectfully submitted this day of January 2002. 02- 285 s • Iii 4-I �Y i Ir6AR! $RAI[ *� a \ 3R 14 tC NUISANCE ABATEMENT BOARD ANNUAL REPORT 2001 The Nuisance Abatement Board (NAB) was created in 1991 as a "quasi-judicial forum to resolve controversies over the existence of public nuisances, such as violative use of property in Miami, where crimes, crime -related conduct, annoying and/or injurious use of property flourish" and as specifically defined in Chapter 46 Public Nuisances of the Code of the City of Miami. The NAB is dutifully serving its purpose by alleviating public nuisances and addressing community complaints within the City of Miami. Is the board serving current community needs? The NAB strives to maintain an open-door policy with the various communities and residents within the City of Miami, as these citizens and professionals are vital to the successful operations of the Board. The Board offers five conduits for citizens and businesspersons to express their needs, concerns, suggestions and complaints: • Community Call-in: This segment is conducted during the monthly hearing at City Hall. The telephone number is displayed on the television screen and allows city residents to call in and ask questions and address issues about Nuisance Abatement procedures. The Board chairman then answers these questions at the end of the televised segment. The interaction has been extremely successful in bringing government to the people. • Community Concerns: This portion is similar to the call-in segment. Residents who attend the monthly hearing at City Hall may express their concerns in person. A list of the board's maior accomplishments: The NAB has made significant and numerous accomplishments since its inception not only in Miami -Dade County but statewide and nationally: Volume of cases: The Nuisance Abatement Board held 11 hearings in 2001 and in these meetings 101 cases were scheduled. 02- 285 • 0 Is_there _any other board, either public or private, which would_ better serve the function of the board? The NAB serves as a leader and a model for numerous Boards; therefore, no existing boards, public or private, would better serve the function of the NAB. An amendment to the Code was adopted at the end of 1997 through a consolidated effort of the Planning and Zoning Department, Hearing Boards and the City Attorney's Office. Should the board's membership reauirements be modified? The NAB of the City of Miami is to serve as a quasi-judicial forum in which controversies over the existence of public nuisances may be resolved in the public interest with due process of law. This Board shall consist of five individuals who reside, own real property or maintain a business office within the City of Miami and who are appointed by the City Commission. All members shall serve a term of one year or until the nominating Commissioner leaves office, whichever occurs first. Each City Commissioner shall nominate one member for appointment to the Board. The City Commission may reappoint any member not more than six consecutive terms. Appointments to fill a vacancy shall be for the remainder of the unexpired term. Should. you need further information, please contact me through the Planning and Zoning Department, Hearing Boards Division at 305-416-1480. Sincerely, Robert L. Valledor Chairperson Respectfully submitted this day of January 2002. 02- 285 0 • i&u.r &Fall u PLANNING ADVISORY BOARD ANNUAL REPORT 2001 The Planning Advisory Board (PAB) makes recommendations on text and map amendments to the Miami Comprehensive Neighborhood Plan 9989-2000 and on text amendments to Zoning Ordinance No. 11000, the Zoning Ordinance of the City of Miami. Where the City is the applicant, the PAB also makes recommendations on zoning atlas amendments. The PAB also serves as a sounding board for planning and zoning items generally. Is the board serving current community needs? Yes, the PAB is serving current community needs by being responsive to the need to amend planning and zoning documents in response to changing conditions in Miami. A list of the board's ma'or accomplishments: ❖ During 2001, the PAB held 22 meetings and 1 workshop. •S The Board heard 74 items, which consisted of petitions to amend the Miami Comprehensive Neighborhood Plan 1989-2000, Major Use Special Permits, amendments to Major Use Special Permits, zoning atlas amendments, zoning text amendments and miscellaneous items. Is there any other board, either public or private, which would better serve the function of the board? The PAB is uniquely equipped to address planning and zoning issues Citywide. Should the ordinance creating -the board be amended to better enable the board to serve the purpose for which it was created? There have been discussions in 1996 and 1997 about the possibility of dividing the functions of the PAB geographically, to better reflect the various areas of the City. No resolution was made because it appeared cumbersome to have three to four area boards making recommendations on one comprehensive plan. 02- 285 • 0 Should the board's membership „requirements be modified? Appointments to the PAB by the Commissioners include the following: 1) Notice in a newspaper of general circulation in the City of the vacancies at least 30 days prior to the making of an appointment. 2) Qualifications, background, experience and abilities of appointees to fulfill the duties and responsibilities of board membership or alternate membership. 3) Prospective appointees could be subject to a personal appearance before the City Commission, to afford said Commission an opportunity to ascertain future nominees' proficiency in the English language, educational background and general knowledge of planning and zoning. 4) Prior demonstration by prospective appointees of interest in and concern for planning and planning implementation, as may be evidenced by previous attendance at planning or land use control seminars. The above requirements seem to contain sufficient information, which would enlighten the City Commission in its selection of appointees to the PAB. Should you need further information, please contact me through the Planning and Zoning Department, Hearing Boards Division at 305-416-1480. Sincerely, James "Chip" Black Chairperson Respectfully submitted this day of January 2002. 02- 285 ,`�1 IiIC�AI /11TE � i S l ZONING BOARD ANNUAL REPORT 2001 The City of Miami Zoning Board (ZB) consists of nine members and one alternate, all of who are appointed by the City Commission. The Board was created under Section 62-91, Miami City Code and Ordinance No. 9846, in February 1984. As described under this section, the ZB's primary areas of responsibility are as follows: 1) It shall serve as an instrument for the hearing of applications for the rezoning of specific properties, as set out in Article 22 of the Zoning Ordinance of the City of Miami. When acting in this capacity, its work shall be deemed advisory and recommendatory to the City Commission. 2) It shall serve as the quasi-judicial instrument for the granting of a Variance or Special Exception under the Zoning Ordinance. It shall perform these functions as set out in Articles 16 and 19 and under the applicable laws and regulations of the State of Florida and the City of Miami. 3) It shall perform such other functions as may be given it by appropriate action of the City Commission or pursuant to other city Ordinances. 4) On appeal, the ZB shall conduct a public hearing. Any person may appear by agent or attorney. All materials transmitted to the ZB upon the notice of appeal shall be a part of the record in the case. New materials may be received by the ZB where such materials are pertinent to the determination of the appeal. Is the board serving current community needs? In exercising authority to review the decision of the administrative official, the ZB shall have all the powers of the officer from whom the appeal is taken and, in conformity with the provisions of law and Zoning Ordinance, may reverse or affirm, wholly or in part, or may modify the decision appealed from and may make such decisions as ought to be made. A majority vote shall be necessary to reverse any decision of such administrative official, or to decide in favor of the appellant. 02- 285 • • This advisory board makes final decisions on Special Exceptions and Variances, with appeal to the City Commission. It makes recommendations on matters such as zoning changes, drive-through tellers and street closures, with the final decision to be made by the City Commission. It is also the proper body in front of which decisions made by the Zoning Administrator as well as Special Permits and determinations by the Planning and Zoning Department Director may be appealed. Following are the ZB duties under the Zoning Ordinance: 1) Serving as an instrument of review of decisions of the Planning and Zoning Department in connection with the issuance of Special Permits and on matters of interpretation, determinations or other decision-making specifically placed in its hands by the terms of the Zoning Ordinance. 2) Serving as an instrument of review of decisions of the Zoning Administrator in matters of interpretation, enforcement or in connection with the issuance of Special Permits. 3) Granting, grant with conditions and safeguards, or denying petitions for Special Exceptions or Variances to the terms of the Zoning Ordinance. A half plus one vote shall be necessary to grant or deny any Special Exception of Variance. 4) Making recommendations to the City Commission on those proposed amendments to the Zoning Ordinance placed within the jurisdiction of the ZB by Article 22 of the Zoning Ordinance. A,list of the board's mailor accomplishments: Accordingly, serving the purpose for which it was created, some of the ZB accomplishments in 2001 were: 4- During 2001, the ZB held 14 meetings and 1 workshop. ❖ The Board heard 81 items, which consisted of Variances, Special Exceptions, Street Closures, Appeals and Changes of Zoning. ❖ As a result of the above hearings, the Planning and Zoning Department, Hearing Boards Division sent out approximately 25,000 legally required letters of notification within legally required time constraints to property owners within 500' of each subject site. ❖ Further, the Planning and Zoning Department, Hearing Boards Division prepared and mailed out, via certified mail, an estimated 125 legally required letters of notification within legally required time constraints and prepared an estimated 125 legally required advertisements for public hearing items. 02- 285 Except during the month of August, the ZB tries to accommodate at least two public hearings each month, convening at 7:00 PM on Mondays. The Board works closely with the community, encouraging their meetings with developers and/or conflicting sides and offering staff support. This board is highly respected by the community as well as by experts and various department personnel, which work in conjunction with it. Is there any other board either public or private, which would better serve the function of the board? The functions of the ZB are unique since its creation. No other board, whether public or private, would better serve the function of the ZB. The ZB looks at each application individually and judges it by its character; it is believed that no two cases are the same, although some situations may resemble. One of the major accomplishments of this Board is that its members study each agenda item thoroughly in advance, taking into consideration amongst other things, the following at the time of the hearing: 1) The merits of the application. 2) Whether the application is properly in front of the Board. 3) Whether the application would be beneficial to the neighborhood and the City of Miami. 4) Whether the immediate neighbors are present, taking part in the process. 5) Whether the immediate neighbors are in support or in opposition to the application. 6) Whether there are code violations. 7) That each applicant afforded the same opportunities presenting an application to the board. The foregoing is part of the consideration given to each application and assures all individuals the same rights under the ordinance, no matter where in the City construction or development is being proposed. The manner in which the ZB has been created makes possible for it to rule in fairness for or against an application when there is both opposition and support within a neighborhood. Should the ordinance creating the board be amended to better enable the board to serve the purpose for which it was created? There have been discussions about the possibility of dividing the functions of the ZB geographically, to better reflect the various areas of the City. No resolution 02- 285 0 • was made because it appeared cumbersome to have three to four area boards making recommendations on one zoning atlas. Should the board's membership requirements be modified? Appointments to the ZB by the Commissioners include the following: 1) Notice in a newspaper of general circulation in the City of the vacancies at least 30 days prior to the making of an appointment. 2) Qualifications, background, experience and abilities of appointees to fulfill the duties and responsibilities of board membership or alternate membership. 3) Prospective appointees could be subject to a personal appearance before the City Commission, to afford said Commission an opportunity to ascertain future nominees' proficiency in the English language, educational background and general knowledge of planning and zoning. 4) Prior demonstration by prospective appointees of interest in and concern for planning and planning implementation, as may be evidenced by previous attendance at planning or land use control seminars. The above requirements seem to contain sufficient information, which would enlighten the City Commission in its selection of appointees to the ZB. Should you need further information, please contact me through the Planning and Zoning Department, Hearing Boards Division at 305-416-1480. Sincerely, Ileana Hernandez -Acosta Chairperson Respectfully submitted this day of January 2002. 02-- 285 • Carlos A. Gimenez City Manager 4" Deana Lee onso, C hairperson City of Miami, Florida Health Facilities Authority INTER -OFFICE MEMORANDUNI, Health Facilities Authority Board Annual Report _. Code Sec. 2-890-892 Please find below the Annual Report required by City Code Sec. 2-890 concerning the Health f=acilities Authority Board: a) The City of Miami, Florida, Health Facilities Authority serves its purpose by assisting health facilities in the acquisition, construction, financing and refinancing of hospital projects. b) The board's interest to better serve the community is demonstrated as such needs arises. c) We believe our community continues to benefit by the financing transactions the Authority has approved in the past. d) This board was created by Chapter 74-323, Laws of Florida, Acts of 1974, Chapter 154, Florida Statutes, Part III specifically to assist health facilities. e) The Authority is not recommending any amendments to the ordinance at this point. f) Presently, no membership requirements should be modified. g) The Authority did not incur any expenses, neither direct nor indirect. If you have any question please call Pete Chircut at 416-1945. oz- 285 CITY OF MIAMI HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD c/o Sarah Eaton, Preservation Officer - Planning and Zoning Department P.O. Box 330708 Miami, FL 33233-0708 February 11, 2002 Mr. Carlos Gimenez City Manager P.O. Box 330708 Miami, FL 33233-0708 Re: ANNUAL REPORT - HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD Dear Mr. Gimenez: The Historic and Environmental Preservation Board is pleased to present this annual report in satisfaction of City Code Section 2-434, specifically responding to the following questions: A. WHETHER THE HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD IS SERVING THE PURPOSE FOR WHICH IT WAS CREATED. The Historic and Environmental Preservation Board (HEPB) issues Certificates of Appropriateness for exterior alterations to designated historic buildings and issues Certificates of Approval for construction activity and tree removal in environmental preservation districts and scenic transportation corridors. The Board also designates historic buildings and historic districts (neighborhoods) based on criteria set forth in the Historic Preservation Ordinance. B. WHETHER THE HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD IS SERVING CURRENT COMMUNITY NEEDS. The HEPB is responsive to community needs by monthly addressing petitions for construction activity in historic sites and districts, environmental preservation districts and scenic transportation corridors, balancing the need for progress with the need to preserve Miami's heritage. The Board also responds to requests by neighborhood associations for historic district designation. C. A LIST OF THE HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD'S MAJOR ACCOMPLISHMENTS During 2001, the HEPB held 11 meetings and one workshop and reviewed the following: • 63 Certificates of Appropriateness for historic structures. • 19 Certificate of Approval for construction activity in an environmental preservation district. • 1 Historic Site designation. • 3 Preliminary Historic Site designations. 1 National Register nomination. • Proposed amendment to the Historic Preservation Ordinance to give the HEPB the authority to deny demolition. D. WHETHER THERE IS ANY OTHER BOARD, WHETHER PUBLIC OR PRIVATE, WHICH WOULD BETTER SERVE THE FUNCTIONS OF THE HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD. At its meeting of December 16, 1993, the City Commission passed Resolution 93-766, establishing the City Boards and Committees Review Committee (CBCRC) to evaluate the performance and 02- 285 o� effectiveness of each existing City Board and Committee and to make recommendations regarding the continuation, abolishment or consolidation of these Boards and. Committees. The CBCRC presented its report, which among other recommendations, recommended that the Urban Development Review Board (UDRB) and Historic and Environmental Preservation Board (HEPB) be merged. At its meeting of March 24, 1994 the City Commission passed Resolution 94.129 asking the City Attorney's Office to conduct a careful review of the Ordinances creating the UDRB and the HEPB in order to accomplish the merger of the two boards. At the City Commission meeting of September 22, 1994, the study evaluating pros and cons of the proposed merger of the UDRB and the HEPB, prepared jointly by the City Attorney's Office and the Planning, Building and Zoning ._.Department, was presented, along with the necessary legislation to create a merged board by combining the purposes, powers and duties of both boards. The study was discussed, and the proposed merger was denied unanimously by Motion 94-712. Thus. after careful consideration the City Commission has concluded that it is in the best interest of the community to maintain the UDRB and the HEPB as separate entities. No other board can better serve the functions of the HEPB. E. WHETHER THE ORDINANCE CREATING THE BOARD SHOULD BE AMENDED TO BETTER ENABLE THE BOARD TO SERVE THE PURPOSE FOR WHICH IT WAS CREATED. It is believed that the current composition of the Board, representing a blend of architectural and landscape architectural expertise, historical interests and citizen members represents. a broad constituency of historical and environmental groups as well as a broad spectrum of the community. P. WHETHER THE BOARD'S MEMBERSHIP REQUIREMENTS SHOULD BE MODIFIED. The Board's membership requirements are necessarily broad in order to encompass the technical expertise and historical and environmental interests outlined in response to "e" (above). One of the positions on the Board, however, is real estate broker, and it has been extremely difficult to fill this position. It therefore may be advisable to change the category to real estate professional. G. THE COST BOTH DIRECT AND INDIRECT OF MAINTAINING THE BOARD. There are no direct costs. Indirect costs arise because of staff assigned to the Board. These staff members are not assigned exclusively to the Board but also have other responsibilities. Indirect costs are estimated at $29,136.26 (see attachment). Thank you for this opportunity to present this report. Sincerely, el Fernandez Chairperson Attachment 2 02- 285 HISTORIC AND ENVIRONMENTAL PRESERVATION BOARD INDIRECT COSTS INTAKE Preservation Officer 20 hrs. x $ 38.58 x 12 mo. - $ 9,259.20 Typist Clerk Ili 6 hrs. x $15.26 x 12 mo. _ $ _ _ 1:098.72 $ 10,357.92 Fringe benefits = 30% estimated - $ 3,107.38 Subtotal $ 13,465.30 HEARING Preservation Officer 4 hrs. x $38.58 x 12 mo. _ $ 1,851.84 Typist Clerk 111 4 hrs x $15.26 x 12 mo. _ $ 732.48 Deputy City Attorney 3 hrs. x $62.26 x 12 mo. - $ 2.241.36 $ 4,825.68 Fringe benefits = 30% estimated - $ _ 1.447.70 Subtotal $ 6,273.38 FOLLOW-UP Preservation Officer 10 hrs. x $38.58 x 12 mo. - $ 4,629.60 Fringe benefits = 30% estimated = $ 1,388 ;88 Subtotal = $ 6,018.48 MISCELLANEOUS Advertising = $ 1,579.10 Copy/Reproduction $150.00 x 12 mo. - $ 1.800.00 Subtotal = $ 3,379.10 TOTAL = $ 29,136.26 3 ®2- 285 GGL�17.-L sports & exhibition authority Memo Ta Keill R. da Silva Fnorrc Jim Jenkins Ekdw 2!25102 Rei Board of Directors Evaluation Per your request, enclosed please find the information for the Miami Sports & Exhibition Authority Board of Directors. If you have any questions regarding this matter, please feel free to contact me or my assistant Andrea de la Madriz at (305) 350.7869. 701 Arena Blvd„ Miami, Florida 33136 (305) 350-7861 /Fax (305) 350-7867 02- 285 Evaluation on Board of Directors 1. Whether the board is serving the purpose for which it was created. The qualifications listed in the code state that members shall be selected from individuals associated with the tourist and hospitality industries in businesses operating within the city. A board comprised of hotel, airport, travel industry, travel agents, meeting planners, etc., could bring a stronger expertise in furthering MSE4's current role and mission. 2. Whether the board is serving current community needs. MSEA has been very active in providing grants to numerous organizations and festivals each year. However, under MSEA's current statues, MSEA is pursuing a more expanded role in the development of business plans and management of such entities as "The Orange Bowl", James L. Knight Center, Marine Stadium, as well as a new convention center. 3. A list of the board's major accomplishments. -Evaluating Miami Arena Management for productivity. -Co-sponsoring city wide activities such as "South Beach Music Fest", Sunshine Cycling, Miami Fusion Soccer at the Orange Bowl. Sponsoring festivals like The Haitian Festival, Three King Parade, Brazilian Film Festival and community programs such as the Optimist Club Awards. 4. Whether there is any other board, either public or private, which would better serve the function of the board. Hospitality, tourism, sporting councils, and entertainment promoters could be a major force in furthering MSEA's mission. S. Whether the ordinance creating the board should be amended to better enable the board to serve the purpose for which it was created. MSEA's role in entertainment and tourism needs to be broader incorporating ownership in sporting franchises, entertainment sponsorship, promoter activities and tours as well as securing and developing exhibitions for the city. 02-- 285 6. Whether the board's membership requirements should be modified. Board member appointments currently expire in one year without "terms" limits. In order to tap into community resources and expertise of individuals, MSENs BOD appointees should not exceed two terms. 7. The cost, both direct and indirect, of maintaining the board. $50,000 per year 02- 285 FEB -12-2002 11=5? DAM r0 - FAX NO. _ FROM: REMARKS: CITYCLERKS OFFICE 305 858 1610 P.01 • e City Of Miam w Office of the Circe -Cler] Fa.csim:ile Transmittal Sheer a- �/f4� -- &a/ q 0�� - 1 & i �/O/�440 e, 0 3054 '8.1610 TOT ,U .VU,%dBER OF PAGES. INCL E7 �. G COVat SST: OffW&oftheCMC� - 3Qp Drive P,p, 8ac 33070$ 11��, F1on�p, .33133 • • .1�f� F1.33:33 -OROS 305-;30-3360 02— 285 FEB -12-2002 11.57 CITY CLERKS OFFICE 305 858 1610 P.02 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Mafia CWaro caTE November 15, 2000 Assist City Attorney FILE, SUBJECT: Inactive Boards FROM : Walter J, oe City Clerk REFERENCES: ENCLOSI)FIES: Listed below are the names of all boards which have not submitted any minutes for 2000: Affordable Housing Advisory Committee Committee on Beautification and Environment Budget and Finances Review Committee City of Miami Cemetery Task Force Independent Community Redevelopment Agency and U.S. Housing and Urban Development Funding Policy, Program and Procedures Review Committee Little Havana Festival Committee WJF:sl 02- 285 TOTAL P.02 DaSilva, Kell! R From: Haskins, Linda Sent: Wednesday, February 06, 2002 5:18 PM To: DaSilva, Kell! R Subject: RE: Annual Reports Due from City Boards and Committees Thanks! -----Original Message ----- From: DaSIIva, Kelli R Sent: Wednesday, February 06, 2002 5:17 PM To: Haskins, Linda Cc: Vangates, Ronda A. Subject: RE: Annual Reports Due from City Boards and Committees Linda Thank you, I'll pass on your info. Kelli -----Original Message ----- From: Haskins, Linda Sent: Wednesday, February 06, 2002 5:16 PM To: DaSilva, Kell! R Subject: RE: Annual Reports Due from City Boards and Committees Kelli, We attempted to hold a budget and finances review committee meeting a few times and never got a quorum. We have spoken with and written memos to the City Clerk, who was going to initiate an action to disband the committee. The last time we corresponded with the Clerk's office on this was in response to the October 23 memo. At that time I was told I did not need to do anything more. -----Original Message ----- From: DaSilva, Kelll R Sent: Tuesday, February 05, 2002 1:16 PM To: Eaton, Sarah E.; Chircut, Pete; Page, Yvonne; Rodriguez, Jessica; Fernandez, Teresita; Haskins, Linda; Warren, Gwendolyn; Billbery, Lori;'jenkmsea@bellsouth.net'; Blanco, Lina Cc: Alonso, Elvi G.; Lagace, Rita Subject: Annual Reports Due from City Boards and Committees This e-mail serves as a reminder about the following: In a City Clerk memorandum dated October 23, 2001, on the subject of submittal of annual reports by City boards and committees pursuant to Code Sec. 2.892, the following boards were required to submit their report to the Manager by January 15th, 2002: • Historic and Environmental Preservation Board • Health Facilities Advisory Board • Miami Sports and Exhibition Authority • Property and Asset Review Committee • Budget and Finances Review Committee • Waterfront Advisory Committee • Cultural and Fine Arts Board • Independent Community Redevelopment Agency and US Housing and Urban Development Funding Policy, Program and Procedures Review Committee • Reports from the Coconut Grove Festival Committee and the Community Relations Board O, - �85 have been receive The deadline to submit your report to the Manager's office -has been extended until February 19th. Call me with any questions. Thank you, 2coUt' R da Silva Kell! R. da Silva Office of the City Manager City of Miami Phone - 305.416.1035 Fax - 305.416.1019 E-mail - krdasilva@ci.miamLfl.us 2 D2-- 285 DaSilva, Kelli R From: Perez, Elizabeth _ Sent: Tuesday, February 12, 2002 3:31 PM To: DaSilva, Kell! R Subject: RE: Annual Reports Due from City Boards and Committees Kell!, As per my conversation with Sylvia Schelder this morning, the Independent Community Redevelopment Agency and US Housing and Urban Development Funding Policy, Program and Procedures Review Committee was established in 1998 however, the committee was never activated. Additionally, Sylvia indicated legislation was prepared for the July 27, 1999 City Commission Meeting to abolish the Committee and the City Commission tabled the item. It was discussed again on the continuation meeting of August 2nd and the item was deferred. No further action was taken. The Committee has never met and we anticipate legislation to be prepared for the future to abolish the committee. If you need additional information, please advise. Elizabeth Perez Administrative Assistant I Department of Community Development (305) 416-2138 -----Original Message ----- From: DaSilva, Kell! R Sent: Monday, February 11, 2002 11:03 AM To: Perez, Elizabeth Subject: FW: Annual Reports Due from City Boards and Committees Hi Elizabeth, Got your message... here's the note I sent out last Tuesday. Let me know if you need anything else. Thank you, Kelli -----Original Message ----- From: DaSilva, Kell! R Sent: Tuesday, February 05, 2002 1:15 PM To: Eaton, Sarah E.; Chircut, Pete; Page, Yvonne; Rodriguez, Jessica; Fernandez, Teresita; Haskins, Linda; Warren, Gwendolyn; Billberry, Lori;'jenkmsea@bellsouth.net; Blanco, lana Cc: Alonso, Elvl G.; Lagace, Rita Subject: Annual Reports Due from Clty Boards and Committees This e-mail serves as a reminder about the following: In a City Clerk memorandum dated October 23, 2001, on the subject of submittal of annual reports by City boards and committees pursuant to Code Sec. 2-892, the following boards were required to submit their report to the Manager by January 15th, 2002: • Historic and Environmental Preservation Board • Health Facilities Advisory Board • Miami Sports and Exhibition Authority • Property and Asset Review Committee • Budget and Finances Review Committee Waterfront Advisory Committee • Cultural and Fine Arts Board • Independent Community Redevelopment Agency and US Housing and Urban Development I 02- 285 Funding Policy, Progo and Procedures Review Committee* • Reports from the Coconut Grove Festival Committee and the Community Relations Board have been received. _ The deadline to submit your report to the Manager's office has been extended until February 19th. Call me with any questions. Thank you, 7CA.Pu da Sdva Kelli R. da Silva Office of the City Manager City of Miami Phone - 305.416.1035 Fax - 305.416.1019 E-mail - krdasilva@ci.mlamlAus 02-- 285 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TC ALL LIAI NS AND CHAIRPERSONS DATE October 23, 2001 OF CIT OF I BO (COMMITTEES SUBJECT. Annual Report Due January 2002 FROM: —Walter J City Cle: REFERENCES: Code Sec. 2-890-892 ENCLOSURES: Please be advised that pursuant to City Code Sec. 2-890 (Annual report of City boards and committees), by January 15'h of each year, each board's chairperson shall submit a report, approved by the board, to the City Manager setting forth the following information concerning the board: 1) "Whether the board is serving the purpose for which it was created. 2) Whether the board is serving current community needs. 3) A list of the board's major accomplishments. 4) Whether there is any other board, either public or private, which would better serve the function of the board. 5) Whether the ordinance creating the board should be amended to better enable the board to serve the purpose for which it was created. 6) Whether the board's membership requirements should be modified. 7) The cost, both direct and indirect, of maintaining the board." Pursuant to Code Sec. 2-892, the following boards are to be reviewed in the manner explained below: ■ Historic and Environmental Preservation Board ■ Health Facilities Advisory Board ■ Miami Sports and Exhibition Authority ■ Property and Asset Review Committee ■ Budget and Finances Review Committee ■ Waterfront Advisory Board ■ Coconut Grove Festival Committee ■ Cultural and Fine Arts Board ■ Independent Community Redevelopment Agency and U.S. Housing and Urban Development Funding Policy, Program and Procedures Review Committee ■ Community Relations Board 1) By February 15, 2002, the City Manager shall deliver to the City Commission the report submitted by the chairperson of each board together with any recommendation or comments the City Manager desires to submit. 2) During the month of March 2002, the chairperson shall make an oral presentation to the City Commission. Said presentation shall be based on the report set forth above. At the Page 1 02- 285 0 conclusion of the oral presentation by the board's chairperson, any individual Commissioner may request the formation of a special purpose board, consisting of five members appointed by the City Commission. This Special Purpose Board shall evaluate the chairperson's report, the City Manager's recommendations and any other information it deems relevant to determine whether the board being reviewed shall continue in its present form. The Special Purpose Board shall make a report to the full Commission within 90 days. 3) At the conclusion of this review process, the City Commission shall determine whether to abolish, continue, consolidate or modify the board. This memorandum is to remind you that January 15a' is fast approaching. Therefore, pursuant to City Code Sec. 2-890, each City board and committee must present its report to the City Manager in the manner prescribed above. WJF:sl c: The Honorable Mayor and Members of the City Commission Carlos Gimenez, City Manager Alejandro Vilarello, City Attorney Elvi Alonso, Agenda Coordinator Page 2 02-- 285 • 0 Sec. 2-890. Annual report. Commencing with the year 1995, each city board and committee shall report in the following manner: By January 15, 1995, and thereafter by January 15 of each subsequent year, its chairperson shall submit a report, approved by the board, to the city manager setting forth the following information concerning the board: (1) Whether the board is serving the purpose for which it was created. (2) Whether the board is serving current community needs. (3) A list of the board's major accomplishments. (4) Whether there is any other board, either public or private, which would better serve the function of the board. (5) Whether the ordinance creating the board should be amended to better enable the board to serve the purpose for which it was created. (6) Whether the board's membership requirements should be modified. (7) The cost, both direct and indirect, of maintaining the board. (Ord. No. 11130, § 5, 3-24-94; Code 1980, § 2-434) Sec. 2-894. NET administrator as liaison to boards. Each NET (neighborhood enhancement team) administrator of the city shall be a city administration's liaison to boards which operate within his/her geographical area of responsibility. This provision does not preclude the appointment as liaison of any other person which the city commission or the city administration may wish to appoint to serve in said capacity. (Ord. No. 11130, § 5, 3-24-94; Ord. No. 11188, § 5, 10-27-94; Code 1980, § 2-435) Sec. 2-892. "Sunset' review of boards. Commencing with the year 1995, each city board shall be reviewed in the following manner: (1) By February 15 of the year in which a board is to be reviewed, the city manager shall deliver to the city commission the report submitted by the chairperson of each board pursuant to section 2-890 hereinabove, together with any recommendation or comments the city manager desires to submit. (2) During the month of March of each year in which a board is to be reviewed, the chairperson shall make an oral presentation to the city commission. Said presentation shall be based on the report set forth in section 2-890 above. At the conclusion of the oral presentation by the board's chairperson, any individual commissioner may request the formation of a special purpose board, (hereinafter referred to as the "SPB"), consisting of five members appointed by the city commission. The SPB shall evaluate the chairperson's report, the city manager's recommendations and any other information it deems relevant to determine 02-- 285 whether the board being reviewed shall continue in its -present form. The SPB shall make a report to the full commission within 90 days. (3) At the conclusion of this review process, the city commission shall determine whether to abolish, continue, consolidate or modify the board for the ensuing four years thereafter. Nothing contained herein shall be construed to authorize the abolition, consolidation or modification of any multijurisdictional board. (4) The following boards shall initially be reviewed in the following years and shall be reviewed every four years thereafter: a. 1995: 1. Bayfront Park management trust. 2. Citywide community development advisory board. 3. Civil service board. 4. Code enforcement boards. 5. Downtown development authority. 6. Equal opportunity advisory board 7. Overtown advisory board. b. 1996: 1. Planning advisory board. 2. Zoning board. 3. Street codesignation review committee. 4. Committee on ecology and beautification. 5. International trade board. C. 1997: 1. Coconut Grove parking advisory committee. 2. Audit advisory committee. 3. Urban development review board. 4. Latin Quarter review board. 5. Off-street parking board. .6. Nuisance abatement board. d. 1998: 1. Historical and environmental preservation board. 2. Health facilities advisory board. 3. Miami sports and exhibition authority. 4. Property and asset review committee. YJ 02- 285 5. Budget and finances review committee. T 6. Waterfront advisory board. 7. Coconut Grove festival committee. 8. Cultural and fine arts board. 9. Independent community redevelopment agency and U.S. Housing and Urban Development Funding Policy, Program and Procedures Review Committee. 10. Community relations board. e. 1999: 1. Little Havana Special Events District. 2. Parks advisory board. 3. Commercial solid waste management advisory committee. f. 2000: 1. Commission on the status of women. 2. Orange Bowl advisory board. 3. Virginia Key Beach Park trust. (5) All boards created after the effective date of this division shall be placed in the appropriate area under subsection (4) hereinabove, and shall be reviewed in accordance therewith. (Ord. No. 11130, § 5, 3-24-94; Code 1980, § 2-436; Ord. No. 11722, § 3, 11-17-98; Ord. No. 11716, 2, 10-27-98; Ord. No. 11710, § 2, 10-13-98; Ord. No. 11735, § 2, 12-8-98; Ord. No. 11742, § 2, 1-12-99; Ord. No. 11797, § 2, 5-11-99; Ord. No. 11800, § 2, 6-8-99; Ord. No. 11833, § 2, 9-21-99; Ord. No. 11849, § 2, 10-26-99; Ord. No. 11857, § 2, 11-16-99; Ord. No. 11982, § 2, 10-26-00; Ord. No. 11995, § 2, 11-18-00; Ord. No. 11998, § 3, 11-16-00; Ord. No. 12003, § 2, 12-14-00) 02- 285