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HomeMy WebLinkAboutR-03-1024J-03-814 09/17/03 RESOLUTION NO. 93 -10 24 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID OF CONDO ELECTRIC MOTOR REPAIR, INC., FOR THE PROJECT ENTITLED "CITYWIDE STORMWATER PUMP STATION MAINTENANCE CONTRACT B-5696," IN THE AMOUNT OF $91,160; ALLOCATING FUNDS FROM PUBLIC WORKS STORMWATER UTILITY TRUST FUND ACCOUNT NO. 001000-311003-6-340, IN THE AMOUNT OF $91,160, TO COVER CONTRACT COSTS PLUS $8,840 TO COVER ESTIMATED EXPENSES INCURRED BY THE CITY, FOR ESTIMATED TOTAL PROJECT COSTS OF $100,000, AS SET FORTH ON THE TABULATION FOR BIDS DOCUMENT AND THE DEPARTMENT OF CAPITAL IMPROVEMENTS PROJECT FACT SHEET, ATTACHED AND INCORPORATED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Condo Electric Motor Repair, Inc., for the project entitled "Citywide Stormwater Pump Station Maintenance Contract B-5696," in the amount of $91,160 is accepted, with funds allocated from Public Works Stormwater Utility Trust Fund Account No. 001000-311003-6-340, in the amount of $91,160 to cover contract costs plus $8,840 to cover F CITY CONINISSION MEETING OF SEP 2 5 2003 Resolution No. J3-1024 estimated expenses incurred by the City, for estimated total project costs of $100,000, as set forth on the Tabulation for Bids Document and the Department of Capital Improvements Project Fact Sheet, attached and incorporated. Section 2. The City Manager is authorized!' to execute an Agreement, in substantially the attached form, for said purpose. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable provisions of the City Charter and Code. �� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 X33-1024 PASSED AND ADOPTED this 25th day of September 1 2003. ATTEST: .PRISCILLA A. THOMPSON CITY CLERK INE SS �MANUEL A. DIAZ, MAYO :l3-1024 FACT SHEET DEPARTMENT OF CAPITAL IMPROVEMENTS DATE:07 / 18 / 2003 JOB NUMBER: B-5696 PROJECT NAME: CITYWIDE STORM WATER PUMP STATION MAINTEN. CONTRACT. B-5696 LOCATION: 1301 NW 6 ST., 1701 NW 7 ST., 1630 NW 4 AVE., AND 342 SW 7 AVE., MIAMI FLORIDA CIP NUMBER: PROJECT MANAGER / EXT. NO.: FRANCISCO GONZALEZ EXT. 1204 OTHER TYPE FEDERAL (C.D.B.G.) 0 ASSOCIATED DEPARTMENT: PUBLIC WORKS S.N.P.B. 0 ASSESSABLE: 0 EMERGENCY: ® COMMISSIONER DISTRICT: s BID REQUEST: FORMAL ® INFORMAL [= RESOLUTION NO.: DESCRIPTION: THIS PROJECT CONSISTS OF THE FURNISHING ALL LABOR, MATERIAL AND EQUIPMENT TO MAINTAIN THE FOUR (4) CITY OF MIAMI STORMWATER PUMP STATIONS FOR A THREE HUNDRED SIXTY FIVE (365) CALENDAR DAYS THE CONTRACT WILL INCLUDE A PROVISION FOR TWO ANNUAL EXTENSIONS AT THE DISCRETION OF THE CITY OF MIAMI Gr ►ECESSMr cmffm E w TIE moo SCOPE OF SERVICES: PUBLIC WORKS COST ( OUTSIDE COST % OF CONST. COST) ADVERTISING S 630.00 (E) S -- (A) OUTSIDE DESIGN $ -- s -- SURVEY / PLAT S -- S -- (E) C,I.P. DESIGN & BID DOCUMENTS S 1.825 (E) S -- 2 % MAINTENANCE s -- S91,160.00 (BID) CONSTRUCTION ADMINISTRATION S 6,385 (BID) S -- 7 % ❑THER: S -- S -- 9 % CE) - ESTIMATE TOTALS 100,000 (TOTAL ENG. FEE) ESTIMATED CONST. COSTS 126,000.00 CONTRACTOR'S INFORMATION: CLASS+ Qj F131 © NON - MINORITY TYPE OF WORK: PREVENTIVE MAINTENANCE OF ELEC. MOTORS AND PUMP MINORITY YEARS OF ESTABLISHMENT: MORE THAN 30 YEARS LICENSE: 7694-3/5999-652&351350-5 NAME: CONDO ELECTRIC MOTOR REPAIR, INC. TELEPHONE (305) 378-5555 ADDRESS: 3615 EAST IOTHCOURT CITY, STATE, ZIP: HIALEAH, FLORIDA 33013 CONTACT PERSON: MR. JORGE SUAREZ SUB-CONTRACTORS: NAMES: CLASS: J = JOINT P = PRIME S = SUB - MINORITY: B = BLACK H = HISPANIC F = FEMALE -- ;:l3-1024 l.urILN: ASSISIANT DIRECTORS, COST ANALYSIS, FILE, ASSOCIATED DEPT., CIP MANAGER REV. 07/03 TABULATION OF BIDS FOR CI IYWIDE STORMWATER PUMP STATION MAINTENANCE CONTRACT Received by the City Clerk, City of Miami, Florida at 11:00 a.m. on July 15, 2003. 2003/2005, B-5696 JOB NO. B-5696 BIDDER_ _ _ CONDO ELECTRIC MOTOR REPAIR, INC. ACE PUMP & SUPPLY �..� ADDRESS _ 3615 EAST 10TH COURT 6013 JOHNSON ST. _ HIALEAH, FLORIDA 33013 HOLLYWOOD, FL. 33024 M LOCATED IN THE CITY OF MIAMI NO NO LICENSED & INSURED AS PER CITY CODE & METRO ORD, YES YES BID BOND AMOUNT 5% B.B. B.B. VOUCHER IRREGULARITIES MINORITY OWNED YES, H YES, H T'ITAL BID:THE TOTAL OF ITEMS THROUGH 2 BASED ON THREE HUNDRED SIXTY FIVE (365) CALENDAR DAYS COMPLETION TIME, THE SUM OF $91,160.00 $101,000.00 IRREGULARITIES LEGEND A — No Power -of -Attorney B — No Affidavit as to Capital 6 Surplus of Bonding Company C — Corrected Extensions D—Proposal Unsigned or Improperly Signed or No Corporate Seat E — Incomplete Extensions (Missing Written Price on Items 9 and 10) F — Non-responsive bid (Bid setup for Block and Female- Owned Firms) G — Improper Bid Bond H — Corrected Bid I — No First Source Hiring Compliance Statement J — No Minority Compliance Statement K— No Duplicate Bid Proposal Prep. By- D. ANDARCIO Check By: ELY ESTEVEZ THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS CONDO ELECTRIC MOTOR REPAIR, INC, IN THE AMOUNT OF $91,160.00 FOR THE TOTAL BID PAGE: I❑ F 1 JOB NO. B-5696 CONTRACT This AGREEMENT, made and entered into this day of ,A.D., 2003, by and between the City of Miami, Florida, a municipal corporation of the State of Florida, party of the first part, (hereinafter sometimes called the "City', and Condo Electric Motor Repair Party of the second part (hereinafter sometimes called the "Contractor") WITNESSETH: That the parties hereto, for the considerations hereinafter set forth, mutually agree as follows: ARTICLE 1. SCOPE OF THE WORK: The Contractor shall furnish all labor, materials and equipment and perform all the work in the manner and form provided by the Contract Documents, for the project entitled: Citywide Stormwater Pump Station Maintenance Contract ARTICLE 2. THE CONTRACT SUM: The City shall pay to the Contractor, for the faithful performance of the Contract, in lawful money of the United States, and subject to additions and deductions and based on unit prices (where applicable), all as provided in the Proposal and other Contract Documents, the sum of $ 91,160.00), Vine -One Thousand One Hundred and Sixty Dollars ARTICLE 3. PARTIAL AND FINAL PAYMENTS: In accordance with the provisions fully set forth in the "General Conditions" of the "Specifications," and subject to additions and deductions as provided, the City shall pay the Contractor as follows: (a) On or before the 10th day of each calendar month, the City shall make partial payments to the Contractor on the basis of a duly certified and approved estimate of work, performed during the preceding calendar month by the Contractor, less ten (109/6) percent of the amount of such estimate, which is to be retained by the City until all work has been performed strictly in accordance with this Agreement and until such work has been accepted by the City. (b) Upon submission by the Contractor of evidence satisfactory to the City that all payrolls, material bills and other costs incurred by the Contractor in connection with the construction of the work have been paid in full, and also, after all guarantees that may be required in the Specifications or by the Contractor have been furnished and are found acceptable by the City, final payment on account of this Agreement shall be made within sixty (60) days after completion by the Contractor of all work covered by this Agreement and acceptance of such work by the City. ij3-1024 ARTICLE 4. TIME OF C PLETION: The Contactor shall commend work to be performed under this Contract within the number of consecutive days after the date of written notice from the Director of the Department of Capital Improvements to begin work as noted in the Proposal, and shall fully complete the Contract in accordance with the Contract Documents within the number of working days as set forth in the Proposal. It is mutually agreed between the parties hereto, that time is the essence of this Contract, and, in the event that construction of the work is not completed within the time herein specified, it is agreed that from the compensation otherwise to be paid to the Contractor, the City may retain for each day thereafter, Sundays and holidays included, that the work remains uncompleted, the sum set forth in the General Conditions of the Specifications, as modified by Division 2 - Special Provisions, which sum represents the actual damage which the City of Miami, Florida, will have sustained per day by failure of the Contractor to complete the work within the time stipulated, and this sum is not a penalty, but will be the liquidated damage that City will have sustained in event of such default by the Contractor. ARTICLE 5. ADDITIONAL BOND: It is further mutually agreed between the parties hereto, that if, at any time after the execution of this Agreement and the Performance Bond hereto attached, when required for its faithful performance, the City shall deem the surety or sureties upon such bond to be unsatisfactory, or if, for any reason, in the opinion of the Engineer; such bond ceases to be adequate to cover the performance of the work, the Contractor shall, at his expense, within five (5) days after receipt of notice from the Engineer so to do, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the City. In such event, no further payment to the Contractor shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City. RTICLE 6. CONTRACT DOCUMENTS: All of form the Contract and they are as fully as part of the repeated in this Agreement: ADVERTISEMENT FOR BIDS PROPOSAL BID BOND CONTRACT PERFORMANCE BOND MAINTENANCE PERFORMANCE BOND INSTRUCTIONS TO BIDDERS SPECIFICATIONS ADDENDA PLANS: the documents hereinafter listed Contract as if hereto attached, or As prepared by: Municipal Services Dept./Public Works Entitled: Citywide Stormwater Pump Station Maintenance Contract, B-5696 ,93-1024 IN WITNESS WHERE the parties hereto have executed this Agreeme n the day and date fust above written in Live (5) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original contract. Comment: THE CITY OF MIAMI, FLORIDA Party of the fust part ATTEST: Priscilla A. Thompson City Clerk WITNESS: (If Corporation, attach Seal and Attest by Secretary) (SEAL) RESOLUTION NO. APPROVED AS ENGINEERING: BY: Joe Arriola City Manager CONTRACTOR: Party of the second part BY: (Title) (Employer Tax I.D. Number) APPROVED AS TO INSURANCE REQUIREMENTS: Diane Ericson, Administrator Risk Management APPROVED AS TO FORM AND CORRECTNESS: Jorge C. Cano, P.E. Alejandro Vilarello Director City Attorney Department of Capital Improvements 'IN THE EVENT THAT THE CONTRACTOR IS A CORPORATION, THERE SHALL BE ATTACHED TO EACH COUNTERPART A CERTIFIED COPY OF A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CORPORATION, AUTHORIZING THE OFFICER WHO SIGNS THE CONTRACT TO DO SO IN ITS BEHALF. 3 �l3-x.024 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honora yor and DATE: embers the Ci Co Sion t SUBJECT: FROM: J e Arr101a REFERENCES Chief Administrator/City Manager ENCLOSURES: -CA-1 SEP 16 M FILE: RESOLUTION Awarding Contract for Citywide Stormwater Pump Station Maintenance Contract B- 5696 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of CONDO ELECTRIC MOTOR REPAIR, INC., a company located within Miami -Dade County at 3516 East 10th Court, Hialeah, Florida, 33013, whose principal is Hector Gomez, President, for "CITYWIDE STORMWATER PUMP STATION MAINTENANCE CONTRACT, B-5696", received July 15, 2003 in the amount of $91,160 Total bid; authorizing the City Manager to execute an agreement on behalf of the City. Work History: Citywide Stormwater Pump Station Maintenance, B-5665, 2001-2002 BACKGROUND Amount of Total bid: $91,160 Percentage of Cost Estimate: 72 Project Cost Estimate: $126,000 Duration: 365 Calendar Days Source of Funds: Public Works Storm Water Utility Trust Fund Account No. 001000-31103-6-340 Minority Representation: 9 Contractors picked up plans & specs (1 Hispanic, 1 Black, 0 Female) 2 Contractors submitted bids (1 Hispanic, 1 Black, 0 Female) Public Hearings/Notices: No Discussion: Public Works has evaluated the bids received on July 15, 2003, and determined that the lowest responsible and responsive bid, in the amount of $91,160 is from Condo Electric Motor Repair, Inc., a Hispanic -minority controlled corporation. Funds are available to cover the contract costs and for such incidental items as postage, blueprinting, advertising, reproduction costs, testing, etc. FISCAL IMPACT: $100,000. -Budgeted Item AWS1 19(03 E/FG/mm C:\My Documents\RESOLUTIONS\Stormwater Pump Sta Maint B-5696.doc i J 3` 1024 O24 Budgetary Impact Anal 1s �Pp�-�d.K�s Departur�eaIJVld Division: CJ Com- C Commission Meeting Date: /3 Title and brief description of legislation or attached ord' ce/ esolution: ���� a �� r- T 7 v CDd �� cr2t �vio.c �L�ifiK A icy int cSTdc.rs�9yr.� �P 1. &-',4s this item relate to reveKO No ❑ Yes ❑ Revenue Source: 2. Is this item an expenditure? No ❑ Yes 0� Amount: b Oda,' General Fund Account No: o o/ o a • 3i/oo-3 • G� . 3 yea Special Revenue Fund Account No: CIP Project No: 3. Are there sufficient funds in Line Item? No: ❑ Yes: Sufficient funds will be transferred from the followintr line items ACTION ACCOUNT NUMBER f ATOTAL From $ From $ To $ To $ 4_ is this item fiinded by Hnmeland DPfense/NPivhhnrhnnei imnrnvPmPnt Rnnric9 VT M V.. n Project Name Total Bond Allocation 1" Seties Approiation Dollars Spent to Date Encumbrances & Commitments Balance Comments: Approved APPROVE i Q V rified Dept o trat g' 1 ing, tdget' g & . Performance Date. dg;Tl �1 i�/t73 Date iJ3-1024