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R-03-1016
J-03-788 8/29/03 RESOLUTION NO. 0)3-1016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE BAYFRONT PARK MANAGEMENT TRUST, IN THE TOTAL AMOUNT OF $5,211,700, TO PROVIDE FOR THE OPERATIONS, MAINTENANCE AND CAPITAL IMPROVEMENTS OF THE MILDRED AND CLAUDE PEPPER BAYFRONT PARK, FOR FISCAL YEAR COMMENCING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004. WHEREAS, Section 38-109 of the Code of the City of Miami, Florida, as amended, provides that the Bayfront Park Management Trust ("Trust"), shall submit its annual budget for the operations and maintenance of the Mildred and Claude Pepper Bayfront Park ("Bayfront Park") to the City Commission for approval; and WHEREAS, the budget for Fiscal Year 2003-2004 for Bayfront Park has been reviewed and approved by the Trust; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. �4w ^_._...,._ to M1ar' a *r � � �,+ m p T]a P.•a a CITY cQPRM mon m'gETING C 5 E P 1 1 2003 RL.solution Di©. ��3-10�'� Section 2. The Annual Budget of the Bayfront Park Management Trust, in the total amount of $5,211,700, as attached and incorporated, for the operations, maintenance and capital improvements of the Mildred and Claude Pepper Bayfront Park for the fiscal year commencing October 1, 2003 and ending September 30, 2004, is approved and adopted. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 11th ATTEST: PRISCILLA A. THOMPSON CITY CLERK I�.0 PZEJ DRO VILARELLO CIW ATTORNEY W7503:tr:AS:BSS day of September , 2003. Z� 44 6�2 - /AANUEL A. DIAZ, MAYOR CORRECTNESS -t/ 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 ;j3-1016 1A04kAWP00— /_aft Bayfront Park MANAGEMENT TRUST OPERATING & CAPITAL IMPROVEMENT BUDGETS FISCAL YEAR 2003/2004 BAYFRONT PARK MANAGEMENT TRUST e13 101 6 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 Commissioner Joe Sanchez CHAIRPERSON TRUST MEMBERS Steven Alexander Elena V. Carpenter Ralph Duharte Ruth Greenfield Frank Herrera Dr. Laurinus Pierre Lawrence "Monk" Terry EXECUTIVE DIRECTOR Timothy F. Schmand .j3-10.6 M I L D R E D A N D C L A U D E P E P P E R BAYFRONT DARK M A N A G E M E N T T R U S T 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 August 25, 2003 Honorable Mayor Diaz And Members of the City Commission The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year 2003-2004 Operating and Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a special budget meeting held on August 25, 2003. MISSION The Miami City Commission created the Trust in 1987 to "direct, manage and maintain all aspects of Bayfront Park for the purposes of ensuring maximum community utilization and enjoyment." (In March of 1994, City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's management portfolio.) In addition to "ensuring maximum community utilization," the founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust recognizes the balance it must strike between managing public parks and encouraging private enterprise. It must use its resources to create social value, whether through the hosting of major concerts and festivals or the management of excellent public parks. RECENT RESULTS Since the Trust's creation, the organization has labored to create south Florida's premier outdoor special event and concert facilities and to serve as an agent of positive change in downtown Miami. In calendar year 2002, the Trust's facilities hosted 65 events with total attendance approaching 1.3 million people, representing a 70% increase in attendance over the previous year. The public recognized the Trust's efforts by voting the park the "Best Special Event Venue" in a poll conducted by the Downtown Miami Partnership. With the loss of the Orange Bowl Parade, the Trust, under Chairperson, Commissioner Joe Sanchez's leadership, identified a need to reinvigorate downtown Miami during the holiday season. Working together with Unipro Group, Bayfront Park hosted the 38 -day holiday spectacular -- Miami's Downtown Holiday Village. This event brought positive, worldwide media recognition to Miami and brightened the holiday season for Miami's residents and visitors, as well as downtown merchants and parking operators. The Trust also accepted responsibility for and produced a wildly successful New Year's Eve Concert, featuring music representative of Miami's multi -cultural community. Plans are already underway for the 2003 New Year's Eve celebration, which promises to exceed the mark set in 2002. In Bicentennial Park, the Trust redoubled its efforts to return the long neglected site to the event promoter and the casual user, and we are meeting with much success. Families regularly fish from the park's seawall and festival promoters have identified the site as ideal for large-scale WJ3--1016 public gatherings. The Trust is also pleased to announce the return of world-renowned Cirque du Soleil in early January 2004, for another run of spectacular shows. The Trust continues to work with Commissioner Johnny Winton's office toward a new revitalized Bicentennial Park and has begun discussing the need for a unified vision for Miami's waterfront, from the Miami River to Margaret Pace Park. In this past year, the Trust realized another organizational goal: taking the Bayfront Park experience out of the parkk and into other areas of our community. The Bayfront Park portable stage, our festival on wheels, was used in every commission district at parks and community celebrations, for events ranging from Viernes Cultural to the Mayor's Heart of Our Parks free concert series. Between October 2002 and July 2003 the Bayfront Park portable stage was used 48 times. FUTURE PLANS Downtown Miami is in the midst of the largest residential building boom since the 1910s. As a result of that, and other factors, on November 16, 2002, the Bayfront Park Management Trust held a long range planning retreat where they identified as their goal the creation of a 12 — 16 hour a day facility that would contribute to the long term economic and cultural growth of downtown Miami and its surrounding communities. Subsequent to that meeting, the Trust issued requests for letters of interest to four firms and entered into a professional services agreement for long range planning services with Biederman Redevelopment Ventures (BRV). Dan Biederman, who heads the team, planned and coordinated the revitalization of New York City's Bryant Park into one of the most successful urban parks in the nation. The Trust looks forward to improving its services to its current clients, while expanding its scope to meet the needs of downtown Miami's burgeoning residential population. These budgets utilize the information gleaned through the long range planning process to meet the Trust's goals for the park and all of downtown. There are also challenges confronting the Trust, and among them are: the acquisition of a new amphitheater sponsor, finding an appropriate long-term tenant for the park's south end dock, the creative use of the facilities as demand for usage increases and shepherding the evolution of the facilities to meet the community's changing needs. And we look forward to these challenges. Thank you in advance for allowing the Trust the opportunity to make Bayfront and Bicentennial Parks public places of which we can all be proud. BAYFRONT PARK MANAGEMENT TRUST e� 3 — 10 �1 1 6 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 a7 REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND Projections based on actual and known expenses through Dec 31, 2002 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 200312004 I 1,13-1016 REQUESTED APPROVED PROJECTED AUDITED AUDITED BUDGET BUDGET ACTUAL ACTUAL ACTUAL FY 03104 FY FY FYI FY S 655.200 $ 651,200 $ 690.120 S 751,159 $ 836,959 $ 1,404,500 $ 1,039.400 $ 1,239.680 $ 1,642,456 $ 1,772.774 $ 1,152,000 $ $ 1152,000 2,842,600 $ $ 1,150,000 3,079,800 $ $ 1,169,957 3,563,572 S $ 1,152,910 3,762,643 $ 3,211,700 $ 714,000 $ 758,670 $ 595,817 $ 534,285 $ 589.846 S 1,342.800 $ 1,082,050 $ 1,043,544 $ 1,126,514 S 963156 S 1,154,900 S $ 1.001,880 2,84600 $ $ 764,616 2,403,977 $ $ 884,195 2,544,995 $ $ 720,899 2,273,901 $ 3,211,700 $ $ $ 0 $ $ 675,823 $ $ 153,337 865,241 $ $ 1,488,743 $ $ 2,0001000 $ 720.000 S 2,000,000 $ $ 720,000 1,000,000 $ 1,000,000 I 1,13-1016 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200312004 Requested Approved Projected Audited Audited Budget Budget Actual Actual Actual REVENUES FY 2003104 FY 2002103 FY 2002103 FY 2001102 FY 2000101 GENERAL Casino Princesa Income 101- BOAT DOCK INCOME $ 475,000 $ 475,000 $ 475,000 $ 475,000 $ 475,000 107 - VALET RENTAL INCOME $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 190,035 109 - WAREHOUSE RENTAL INCOME $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Other Income 102 -CARRIAGE INCOME $ 18,000 $ 18,000 $ 18,000 $ 18,000 $ 18,009 103 - FILM AND VIDEO LOCATION RENTAL $ 5,000 $ 5,000 $ 5,000 $ 18,939 $ 20,289 104 - MISCELLANEOUS REVENUES $ 10,000 $ 10,000 $ 49,463 $ 36,047 $ 23,155 105 -CONCESSIONS $ $ 1,000 $ $ $ 750 106 - MAROUEE REVENUES $ 7,200 $ 7,200 $ 7,200 $ 7,200 $ 7,182 108 - INTEREST INCOME $ 35,000 $ 30,000 S 30,457 $ 38,981 $ 59,178 110 - MIAMI PARKING AUTHORITY MANAGEMENT FEE $ $ $ $ 51,993 $ 28,360 TOTAL GENERAL REVENUES I $ 655,2001 $ 651,200 $ 690,120 $ 751,159 $ 836,959 2 ;J3-1016 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200312004 Requested Approved Projected Audited Audited Budget Budget Actual Actual Actual FY 2003104 FY 2002103 FY 2002103 FY 2001102 FY 2000101 EXPENSES ADMINISTRATIVE: 1101 - Executive Director $ 92,000 $ 90,000 S 87,000 $ 86,662 $ 97,577 1102 - Administrative Director $ - $ $ - $ 62,019 $ 70,741 1102.1 Contract, Procurement 8 Agenda Otf m $ 51,000 $ 46,000 $ 43,000 $ $ 36,611 1103 - Business d Finance Director $ 54,000 $ 49,000 $ 45,000 $ 40,154 S 1103.1 -Bookkeeper $ 35,000 $ 35,000 $ 28,000 $ $ 1103.2 - HR & Office Coordinator $ 34,000 $ 33,000 $ 33,000 $ $ 29,789 35,135 $ $ - 36,421 1104 -Administrative Assistant $ $ 30,000 26,000 $ $ 30,000 26,000 $ $ - 20,700 $ 22,739 $ 23,237 1105 - Receptionist 1106 - Payroling Costs $ 74,060 $ 61,800 $ 60,000 $ 47,777 $ 51,395 1107 - Health & Dental insurance Contribution $ 30,000 $ 22,000 $ 20,000 $ 15,062 $ 12.930 1108 - life Insurance & Disability Contribution $ 2,500 $ 5,000 $ 2,000 $ 1,365 8,319 $ $ 2,682 11,968 1109 - Executive Retirement Plan Contribution $ 11,040 $ 10,800 $ 7,680 $ 1109.1 - Employees Retirement Plan $ 6,900 $ 6,570 $ 4,000 $ - $ - 1110 - Vehicle Reimbursement 1110 - Master Planning Implementation Process $ $ 40,000 $ S 100,000 $ $ 60,000 $ $ $ $ 1110.1 - Grants Writing Service Fees $ 4,500 $ 4,500 S 4,500 $ $ 1111- Misc. Expenses S 10,000 $ 10,000 $ 45,000 $ 12,409 $ 89,643 1112 - Computer Supplies & Software S 3,000 $ 3,000 $ 1,000 $ 180 $ 1,642 1113 -Courier $ 1,700 $ 1,500 $ 1,423 $ 1,117 $ 772 1114 - Equipment Purchases $ 5,000 $ 20,000 $ 2,200 $ 11,437 $ 10,215 1115 - Equipment Rental & Maintenance $ 5,000 $ 5,000 $ 3,776 S 4,467 $ 6,286 1116 -Postage $ 2,300 $ 2,000 $ 2,085 $ 1.601 $ 1,088 1117 - Printing S 3,000 $ 3,000 $ 2,000 $ 1,944 $ 3,167 1118.Office Supplies $ 10,000 $ 10,000 $ 8,928 $ 7,119 $ 6,143 1119 - Telephone, Cell Phone, Pager and Cable Services $ 35,000 $ 35,000 $ 29,248 S 34,406 $ 21,110 1120 -Bank Charges $ 1,000 $ 1,000 $ 500 $ 441 $ 130 1121- Newspaper Public Notices $ 7,500 $ 7,500 $ 4,000 $ 7,272 $ 2.608 1122 - Business Travel & Seminars S 20,000 $ 20,000 $ 7,500 S 1,767 $ 2.498 1123 - Training & Conference Registration $ 10,000 $ 7,500 $ 4,792 $ 45 $ 405 1124 - Training & Conference Expenses S 5,000 $ 7,500 $ $ 370 $ - 1125 - Meeting Expenses $ 3.000 $ 3,000 $ 2,266 $ 2,730 $ 2,098 1126 - Memberships and Subscriptions $ 3,000 $ 2,000 $ 1,931 $ 1,850 $ 3,069 1127 - Business Expenses $ 2,000 S 4,000 $ 687 $ 1,197 $ 357 1128 - Dkectoes liability Insurance $ 4,500 $ 4,000 $ 4,100 $ 300 $ 3,600 1129 - Property Insurance $ 1,000 $ 7,000 S 500 $ $ 1130 - Premises Insurance $ 30,000 $ 22,000 S 23,000 $ 6,663 $ 15,226 1130.1- Insurance Deductibles $ 5,000 $ 10,000 $ $ $ 1131 - Accounting Services $ 3,500 $ 3,500 $ $ 5,250 $ 3,000 1132 - Audit $ 30,000 $ 30,000 $ 29,000 $ 25,104 $ 1,690 1133 - Marquee Maintenance Contract $ 7,500 $ 7,500 $ 7,000 $ 7,344 $ 7,344 1134 - Non Contractual Maintenance $ 5,000 $ 3,000 $ $ - $ 1,482 1135 - Contingency Fund $ 10,000 $ 10,000 S $ $ 1136 -Bad Debt Expenditure $ $ $ $ 50,251 $ 62,709 TOTAL ADMINISTRATIVE EXPENSES S 714,000 $ 758,670 $ 595,817 E 534,285 $ 589,846 3 �J3-1016 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2003/2004 EXHIBIT 100 General Revenue Casino Princesa Revenue 101 Boat Dock Income: proposed $475,000. Rent based on contractual agreement. 107 Valet Rental Income: proposed $90,000. Rent decrease based on contractual agreement. 109 Warehouse Rental Income: proposed $15,000. Rent based on contractual agreement. Other Revenue 102 Carriage Income: proposed $18,000. Rent based on contractual agreement. 103 Film and Video Location Rental: proposed $5,000. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed $10,000. Increased projection from previous fiscal year budget is based on actual outcome at end of fiscal year 02-03. 105 Concessions: proposed $00. 106 Marquee Revenue: proposed $7,200. Income based on previous year, s experience. 108 Interest Income: proposed $35,000. Based on projected revenue from Trust funds held in interest earning accounts. 110 Miami Parking Authority Management Fee: proposed $00. The inter -local agreement for management services for the Gusman Center for the Performing Arts between the Miami Parking Authority and the Trust was terminated in August 2002. 4 iJ3-1016 Administrative Expenses 1101 Executive Director: proposed $92,000. The Executive Director provides overall management for Bayfront Park Management Trust. 1102 Administrative Director: proposed $00. 1102.1 Contract, Procurement, and Agenda Officer: proposed $51,000. The Contract, Procurement and Agenda Officer assists the Executive Director in the management of the Trust, focusing on contracts, compliance with procurement procedures, liaison with the City Agenda Office and Trust agenda preparation. 1103 Business and Finance Director: proposed $54,000. The Business and Finance Director is responsible for Bayfront Park's finance, bookkeeping and accounting functions and assists the Executive Director with the management of the Trust. 1103.1 Bookkeeper: proposed $35,000. The Bookkeeper reports to the Business and Finance Director and is responsible for daily maintenance of the Trust's financial records. 1103.2 Human Resources and Office Coordinator: proposed $34,000. The Human Resources and Office Coordinator is responsible for managing all human resources functions of the Trust and for coordinating office functions. 1104 Administrative Assistant: proposed $30,000. The Administrative Assistant assists the Contract, Procurement and Agenda Officer with administrative functions for the Trust. 1105 Receptionist: proposed $26,000. The Receptionist is responsible for Bayfront Park's front office functions. 1106 Payrolling Costs: proposed $74,060. These funds will be used for the payrolling costs of ij3-I()ykl the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $30,000. These funds will be used to purchase health and dental insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $2,500. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director's Retirement Plan: proposed $11,040. These funds will be used for the Executive Director' s retirement plan. 1109.1 Employee Retirement Plan: proposed $6,900. These funds will be used for a maximum 3% match to Bayfront Park administrative employees' contributions to a 401A (Excluding the Executive Director). 1110 Master Plannin2 Implementation Process: proposed $40,000. These funds will be used to implement steps identified by the Trust's long range planning process undertaken in FY 02-03.. 1110.1 Grant Writing Service Fees: proposed $4,500. These funds will be used to pay for grant writing services to the Trust. 1111 Miscellaneous Expenses: proposed $10,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1112 Computer Supplies and Software: proposed $3,000. Theses funds will be used to purchase computer supplies and software, as well as associated true -up fees for licensed software. 1113 Courier: proposed $1,700. These funds will be used to procure courier. services. 1114 Equipment Purchases: proposed $5,000. These funds will be used to purchase new office furniture and equipment, including but not limited to computers facsimile, copiers, scanners, 0 •J3-10.6 printers, etc. 1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed $2,300. These funds will be used to purchase postage. 1117 Printing: proposed $3,000. These funds will be used to procure printing services. 1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $35,000. These funds will be used to procure telephone, cellular phone, pager and cable television services. 1120 Bank Charges: proposed $1,000. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $7,500. These funds will be used to for public notices required by City of Miami procurement procedures. 1122 Business Travel and Seminars: proposed $20,000. These funds will be used to support Trust and staff business travel and seminars. 1123 Conference Registration: proposed $10,000. These funds will be used for staff training and professional conference registration. 1124 Conference Expenses: proposed $5,000. These funds will be used for expenses associated with attendance at training seminars and professional conferences. 1125 Meeting Expenses: proposed $3,000. These funds will be used for expenses associated with the monthly meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $3,000. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 7 �A-10 .6 1127 Business Expenses: proposed $2,000. These funds will cover expenses associated with Trust business, at the Executive Director's discretion, including meals and entertainment. 1128 Director's Liabilitv Insurance: proposed $4,500. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises Liability Insurance: proposed $30,000. These funds enable the Trust to purchase liability insurance for Bayfront and Bicentennial Parks. 1130.1 Insurance Deductible: proposed $5,000. These funds cover the insurance deductible in the event a claim is paid against the Trust's liability insurance. 1131 Accounting Services: proposed $3,500. These funds will be used to procure professional accounting services for the Trust. 1132 Audit: proposed $30,000. These funds will be used to procure the annual audit of the Trust' s finances. 1133 Marquee Maintenance Contract: proposed $7,500. These funds will be used for the marquee sign I s monthly maintenance contract. 1134 Marquee Non -Contractual Maintenance: proposed $5,000. These funds will be used to for the marquee sign' s non -contractual maintenance needs. 1135 Contin2ency Funds: proposed $10,000. These funds will be used for any unforeseen expenses incurred during the year. R *:l3-1016 REVENUES SPECIAL EVENT AND MARKETING: 201- SPECIAL EVENT RENTAL INCOME $ 202 - VENUE SPONSORSHIP $ 203 - SPECIAL EVENT SPONSORSHIP $ 204 -TENT RENTAL $ 205 - BEER LOCATION FEES $ 206 - FOOD AND SODA LOCATION FEES $ 207 - ARTS 8 CRAFTS LOCATION FEES $ 208 - SPECIAL EVENT ELECTRICAL $ 209 - DAY OF SHOW STAFFING $ 210 - BOX OFFICE PERSONNEL AND MANAGEMENT $ 211- SPECIAL EVENT CONTRACTED PERSONNEL $ 212 - SPECIAL EVENT CLEAN-UP SERVICES $ 213 - CITY OF MIAMI POLICE $ 214 - CITY OF MIAMI FIRE $ 215 - PARKING SPACE RENTAL $ 216 - SPECIAL EVENT EQUIPMENT RENTAL $ 217 -FOURTH OF JULY $ 218 - FOURTH OF JULY CITY SERVICES $ 220 - MISCELLANEOUS SERVICES $ 221 -PARK DAMAGE -EVENTS $ TOTAL SPECIAL EVENT REVENUES 3 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2003/2004 Requested Approved Projected Audited Audited Budget Budget Actual Actual Actual FY 2003104 FY 2002103 FY 2002103 FY 2001102 FY 2000101 420,000 $ 340,000 $ 500,000 $ 521,901 $ 467,194 $ - $ $ $ 200,000 $ - $ $ 5,000 $ - 145,000 3 150,000 $ 140,680 $ 180,613 $ 171,137 18,000 $ 20,000 $ 20,000 $ 26,000 $ 25,600 18,000 $ 22,000 $ 20,000 $ 26,850 $ 30,150 5,000 $ 7,000 $ 4,000 $ 8,325 $ 6,500 15,000 $ 20,000 $ 18,000 $ 18,594 $ 27,554 2,000 $ 5,000 $ 2,500 $ 5,200 $ 9,394 $ $ $ - $ 12,770 200.000 $ 135,000 $ 214,000 $ 208,439 $ 149,163 90,000 $ 90,000 $ 90,000 $ 102,407 $ 89,332 125,000 $ 125,000 $ 90,000 $ 119,593 $ 177,979 100,000 $ 90,000 $ 90,000 $ 150,254 $ 99,619 1,500 $ 1,000 $ 2,000 $ 630 $ 1,700 5,000 $ 4,000 $ 5,000 $ 3,400 $ 2,800 10,000 $ 10,000 $ $ $ 2,418 230,000 $ 8,400 $ 6,500 $ 265,250 $ 299,464 20,000 $ 12,000 $ 35,000 3 $ - 1,404,500 $1,039,400 $ 1,239,680 $ 1,642,456 $ 1,772,774 9 13-1016 EXPENSES SPECIAL EVENT AND MARKETING: 2201 - Event Coordinator 2202 - Accounting Clerk 2203 - Event Coordinator Assistant 2204 - Marketing Director 2205 - Special Event Payrolling Cost 2206 - Health & Dental Insurance Contribution 2206.1- Employees Retirement Plan 2207 - Day of Show Staffing 2208 - Special Event Contracted Personnel 2209 - Box Office Personnel and Management 2210 - Special Event Electrical Services 2211 - City of Miami Fire Rescue Services 2212 - City of Miami Police 2213 - Special Event Cleanup Services 2214 - Parking Space Rental 2215 - Special Event Equipment Purchase 2216 - Special Event Tent Rental 2217 - Special Event Equipment Rental 2218 - BPMT Sponsored Events 2218.1- BPMT Sponsored Nonprofit Community Events 2219 - Fourth of July 2220 - Fourth of July City Services 2221 -insurance 2222 - Website Production and Design 2222.1- Event booking Software 2223 - Website Hosting, Revision and Maintenance 2224 - Public Relations Services 2224. Marketing Opportunity Fund 2225 - Print Advertising 2226 - Broadcast Advertising 2227 - Design & Graphics 2228. Photographic and Video Services 2229 - Printing of Brochure and Promoters Packet 2230 - Promotional 2231- Special Event Miscellaneous Expenses 2232 - Special Event Damages TOTAL SPECIAL EVENT EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200312004 Requested Budget FY 2003104 $ 46,000 s - $ 15,000 $ 49,000 S 11.000 $ 13,000 $ 3,300 $ 30,000 $ 175,000 $ 17,500 $ 20,000 $ 125,000 $ 100,000 $ 90,000 $ 1,500 $ 5,000 $ 110,000 $ 20,000 $ 250,000 $ 100,000 $ 17,000 $ 21,000 $ 3,000 s - $ 4,000 s - $ 20,DW $ 12,000 $ 5,000 $ 6,500 $ 5,000 $ 12,000 $ 6,000 $ 30,000 $ 20,000 $ 1,342,800 Approved Projected Audited Budget Actual Actual FY 2002103 FY 2002103 FY 2001102 $ 41,000 $ 40,000 $ 36,271 - $ 15,000 $ $ $ 44,000 $ 44,000 $ 40,908 $ 10,000 $ 6,435 $ 6,183 $ 8,000 $ 8,123 $ 7,095 $ 2,550 S 1,850 $ $ 30,000 $ 30,000 $ 31,137 $ 110,000 $ 200,000 $ 208.348 $ 15,000 $ 14,520 $ 16,650 $ 20,000 $ 20,073 S 13,896 $ 90,000 $ 90,000 $ 150,254 $ 125,000 $ 90,000 $ 154,680 $ 90,000 $ 90,000 $ 101,355 $ 1,000 $ 2,000 $ 630 $ 10,000 $ $ - $ 114000 $ 120,000 $ 126,737 $ 25,000 $ 20,000 $ 34,329 $ 75,000 S 70,000 $ 62,362 $ 100,000 $ 103,681 $ 40.000 $ 15,000 $ 15,000 $ 15,100 $ 40,D00 $ 20,000 $ 19,676 $ 3,500 $ $ $ $ $ 2,054 $ 7,000 $ $ - $ 4,000 $ 4,000 $ 1,233 $ 15,000 $ 15,000 $ $ 15,000 $ 15,734 $ 8,539 $ 10,000 $ $ $ S,DW $ $ 391 $ 10,000 $ 239 $ 2,870 $ 5,000 $ $ S 6,000 $ 2,890 $ 1,852 $ 10,000 $ 5,000 $ 43,964 $ 15,0W $ 15,000 $ - $ 1,082,050 $ 1,043,544 $ 1,126,514 10 Audited Actual FY 2000101 $ 32,678 $ 20,953 S 2,785 $ 25.770 $ 7,667 S 5.370 S - $ 37,285 $ 157,303 $ 18,725 S 23.267 S 99.706 $ 213.579 $ 79,421 $ 1,450 $ 98 $ 109,899 $ 27,066 $ 24,387 $ 23,157 S - S $ 3 $ 395 $ 65 $ 3,849 $ 90 $ 1,748 $ 1,352 $ 1.554 $ 43,537 $ 963,156 -J3-1016 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2003/2004 EXHIBIT 200 Special Events Revenue 201 Event Rental Income: proposed $420,000. Increase in rental income reflects a projected 50 - date event calendar. 202 Venue Sponsorship: proposed $00. Staff is pursuing a new venue sponsor. 203 Special Event Sponsorship: proposed $00. Special Event Sponsorship is based on projected joint events to be done by the Trust, which would attract additional outside sponsorship. 204 Tent Rental: proposed $145,000. Tent rental revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 205 Beer Location Fees: proposed $18,000. Beer Location Fees revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 206 Food and Soda Location Fees: proposed $18,000. Food and Soda Location Fees revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 207 Arts & Crafts Location Fees: proposed $5,000. Arts & Crafts Location Fees revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 208 Special Event Electrical: proposed $15,000. Special Event Electrical revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 209 BPMT Show Staffing: proposed $2,000. BPMT Show Staffing revenue is based on events scheduled in Bayfront Park in 2003/2004 where event staff charges are not included in rental fees. 11 03-1016 210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are included in rental fees. 211 Special Event Contracted Services: proposed $200,000. Special Event Contracted Services are security and parking personnel required at all Trust sponsored events. The revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 212 Special Event Clean -Up Services: proposed $90,000. Special Event Clean -Up Services revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 213 Citv of Miami Police: proposed $125,000. City of Miami Police revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 214 Citv of Miami Fire: proposed $100,000. City of Miami Fire revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 215 Parking Space Rental: proposed $1,500. This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed $5,000. Special Event Equipment Rental revenue is based on a projected 50 events scheduled in Bayfront Park in 2003/2004. 217 Fourth of July: proposed $10,000. Revenue represents income from the Trust, s annual July 4`h celebration. 218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 4t' celebration. 220 Miscellaneous Services: proposed $230,000. Represents income from various services Trust provides promoters outside of those listed above. 12 ,J3 -1016 221 Park Damage - Events: proposed $20,000. Represents fees charge to promoters for damages in Bayfront or Bicentennial Parks. 13 ;;3-1016 Special Event Expenses 2201 Event Coordinator: proposed $46,000. The Event Coordinator is responsible for special event related activities undertaken by the Trust. 2203 Event Coordinator Assistant: proposed $15,000. The Event Coordinator Assistant is a part time position that will provide assistance to the Event Coordinator. 2204 Marketing Director: proposed $49,000. The Marketing Director is responsible for increasing facility rentals for the Trust. 2205 Pavrolling Costs: proposed $11,000. These funds will be used for the pay rolling costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $13,000. These funds will be used to purchase health, dental, life and dismemberment insurance for Trust Special Events employees. 2.206.1 Employee Retirement Plan: proposed $3,300. These funds will be used for a maximum 3% match to full time Bayfront Park special event and marketing employees' contributions to a 401A. 2207 Day of Show Staffing: proposed $30,000. These funds will be used to pay staff needed for set-up, teardown and maintenance of events. 2208 Special Event Contracted Personnel: proposed $175,000. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as Alcohol ID wrist banding personnel. 2209 Box Office Personnel and Management: proposed $17,500. These funds will be box office and ticket auditing crew, who represent the Trust's interest in event box offices. 14 �J3-1016 2210 Special Event Electrical Services: proposed $20,000. These funds will be used to pay the Trust' s certified electrician, who is required on-site during all special events to connect house power to the promoter's equipment, and these fees are charged back to the promoter. 2211 City of Miami Fire Rescue Service: proposed $125,000. Fire Rescue Service is required at all special events to ensure the safety and well being of park visitors. 2212 Citv of Miami Police: proposed $100,000. The City of Miami Police are required at all special events to ensure the security and well being of park visitors. 2213 Event Cleanup Services: proposed $90,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parking Space Rental: proposed $1,500. These fees will be used to obtain additional parking locations, as needed, from the City of Miami Department of Off Street Parking. 2215 Special Event Equipment Purchase: proposed $5,000. These funds will be used to purchase event related equipment for rental to the park' s promoters. 2216 Special Event Tent Rental: proposed $110,000. These funds will be used to rent tents, tables, chairs, lights, side-walls and table skirts from the Trust, s tent contractor. 2217 Special Event Equipment Rental: proposed $20,000. These funds will be used to rent equipment from various vendors required for special events. 2218 BPMT Sponsored Events: proposed $250,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust, such as the annual New Year's Eve celebration. 2218.1 BPMT Sponsored Nonprofit Community Events: proposed $100,000. These funds will 15 ;J3-1016 be used to sponsor various nonprofit and for profit community based events through direct grants generally not to exceed $5,000 per event. 2219 Fourth of July, proposed $17,000. These funds will be used for the production costs of the Trust' s annual July 4`h celebration. 2220 Fourth of July City Services: proposed $21,000. This expense represents the cost of City of Miami services, police, fire rescue and trash removal, associated with the Trust' s annual July 4th celebration. 2221 Insurance: proposed $3,000. These funds will be used to purchase general liability and third party alcohol insurance for Trust produced events. 2222 Website Design and Production: proposed $00. 2222.1 Event Booking Software: proposed $00. 2223 Website Hosting, Revision and Maintenance: proposed $4,000. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed $20,000. These funds will be used to undertake special events, promotions or other marketing opportunities to further increase the Bayfront Park Management Trust's services to the community. 2225 Print Advertising: proposed $12,000. These fiends will be used to purchase print advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2226 Broadcast Advertising: proposed $5,000. These funds will be used to purchase broadcast 16 -J3--1016 advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2227 Design and Graphics: proposed $6,500. These funds will be used to contract with a designer to create brochures and packets to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2228 Photographic and Video Services: proposed $5,000. These funds will be used to purchase and develop film and contract with photographers and videographers to document events at Bayfront Park. 2229 Brochure and Promoter' s Packet Printing: proposed $12,000. These funds will be used to contract with a firm to print Bayfront Park brochures and promoter' s packets. 2230 Promotional: proposed $6,000. These funds will be used to purchase promotional items, which promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2231 Special Event Miscellaneous Expenses: proposed $30,000. These funds will be used to make miscellaneous purchases that arise in the course of doing special events. 2231 Special Event Damages: proposed $20,000. These funds will be used to mitigate or repair any event related damages in Bayfront or Bicentennial Parks. 17 ;J3-1016 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200312004 Requested Approved Projected Audited Audited Budget Budget Actual Actual Actual FY 2001104 FY 2002103 FY 2002103 FY 2001102 FY 2000101 REVENUES MAINTENANCE: 301- CITY CONTRIBUTION $ 1,085,000 $ 1,085,000 $ 1,085,000 S 1,085,000 S 1,085.000 302 - HURRICANE REIMBURSEMENT $ $ - $ $ - S 303 -GRANTS $ 7,000 $ 7,000 $ 5,000 S 14,957 $ 304 - FPL FOUNTAIN CONTRIBUTION $ 60.000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL $ $ - $ $ - S 7,910 306 - CRY CONTRIBUTION FOR CAPITAL IMPROVEMENT $ $ - $ $ $ TOTAL MAINTENANCE REVENUES $ 1,152,000 1 $ 1,152,000 $ 1,150,000 $ 1,169,957 $ 1,152,910 18 93-1016 EXPENSES MAINTENANCE: 3301 - Park Maintenance Supervisor 3302 - Maintenance Assistant 1 3303 - Maintenance Assistant II 3304 - Maintenance Assistant III 3305 - Maintenance Assistant IV 3306 - Turf and Irrigation Specialist 3307 - Payrolling Cost 3307.1 - Maintenance Department Overtime 3308 - Health and Dental Insurance Contribution 3308.1 -Employees Retirement Plan 3309 - Challenger Memorial Flower Maintenance 3310 - Architectural Advisor 3311 - Architectural Advisor Special Projects 3312 - Turf Replacement 3313 - New Landscape Plants 3314 - Bicentennial Park Mowing 3315 - Bicentennial Park Fence and Site Improvements 3316 - Bougainvillea Trimming 3317 - Exterminator 3318 - Fertilizer & Chemicals 3319 - Signage 3320 - General Park Contractor 3321 - Office Cleaning & Maintenance Services 3322 - Pressure Cleaning 3323 - Ticket Trailer Maintenance - Purchase 3324 - Painting and Accessories 3325 - Uniforms 3326 - Park Vehicle Maintenance and Repair 3327 - Purchase of a New Pickup Truck 3327 - Purchase of a New Closed Van 3328 - Equipment Leasing and Rentals 3328.1 - Equipment Purchase 3328.2 - Equipment Repairs 3329 - Miscellaneous Supplies 3330 - Golf CartlGator Maintenance and Repairs 3331- Park Electrician Ongoing Maintenance 3332 - Lift Station and Pump Service Contract 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Poles 3335 - Air Conditioner Replacement Cost 3336 - Air Conditioning Maintenance Contract 3337 - Alarm Monitoring Services 3338 - Dade County Water and Sewer 3339 - FPL UOli6es BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200312004 Requested Budget FY 2003104 $ 46,000 $ 31,300 $ 31,300 $ 26,400 $ 26,400 $ 42,500 $ 20,365 $ 50,000 $ 30,000 $ 6,135 s - $ 7,000 $ 5,000 $ 17.000 If 10,000 s - $ 5,000 $ 15,000 $ 3,000 $ 70,000 $ 10,000 $ 12,000 $ 8,000 $ 4,000 $ 5,000 S 7,000 $ 5,000 S 6,000 $ 15,000 $ 7,000 $ 20,000 $ 4,000 $ 24,000 $ 20,000 $ 7,000 $ 5,250 $ 3,500 $ 65,000 $ 110,000 Approved Projected Audited Audited Budget Actual Actual Actual FY 2002103 FY 2002103 FY 2001102 FY 1000101 $ 40,000 $ 39,500 $ 35,267 S 33,256 S 27,510 $ 29,053 $ 36,609 $ 28,923 $ 27,040 $ 29,353 $ 36,828 $ 27,191 $ 22,880 $ 24.460 S 45,122 $ 34,135 $ 20,800 S 20,682 $ 24,457 $ 15,221 If 41,600 $ 42,339 $ 47,325 $ 45,108 $ 22,500 $ 18,202 $ 20,334 $ 21,990 $ 44,400 $ 32,184 $ - $ $ 15,000 $ 19,553 S 17,195 $ 10,045 $ 5,400 $ 4,500 $ $ - $ $ - $ 1,335 If 6,745 $ s s $ $ 9,000 $ 5,000 3 2.217 S 9,843 $ 5,000 If 5,000 $ 5,015 $ 1,775 $ 12,000 $ 14,400 $ 10,060 $ 11,980 $ 20,000 $ $ 19,670 $ 7,174 $ - $ $ $ 153 $ 5,000 $ 4,980 $ 4,080 S 2,735 $ 14,000 $ 15,628 $ 10,401 $ 6,637 $ 3,000 $ 2,000 $ 3,937 $ 130 $ 18.000 $ 13,616 $ 51,215 $ 34,489 $ 10,000 $ 9,828 $ 9,828 $ 9,828 $ 12,000 $ - $ 2.236 $ 1,943 $ 15,000 $ - $ $ $ 10,000 $ 3.117 $ 1,115 $ 12,271 $ 4,000 S 3,500 $ 3,063 $ Z886 $ 5,000 $ 4,000 S 3,503 $ 4,663 $ $ S $ $ 10,000 $ 2,298 $ 18,061 $ 19,171 $ 20,000 S - $ 3,164 $ $ 6,000 $ 3,178 $ - $ $ 10,000 $ 15,433 $ 8,112 $ 1,432 $ 7,000 $ 7,000 $ 3,937 $ 3,549 $ 20,000 $ 15,000 $ 17,499 $ 16,959 $ 4,000 $ 2,229 $ 1,493 $ $ 20,000 $ 16,364 $ 8,842 If 16,324 $ 20,000 $ 20,358 $ 2,314 $ 19,340 $ 7,000 S - $ 1,845 $ S 8,250 $ 4,418 $ 7,383 $ 5,094 $ 3,000 $ 3,011 If 2,779 $ 2,645 $ 65,000 S 40,000 $ 39,501 $ 33,852 If 90,000 $ 100,799 $ 82,900 $ 85,112 19 ^13-1016 EXPENSES MAINTENANCE: 3340 - Trash Removal Fee 3341 - Private Trash Hauling 3342 - Maintenance of Trash Compactor 3343 - New Garbage Barrels 3344 - Park Vehicle Insurance 3345 - Chemicals 3346 - Cleaning Supplies 3346.1- Trash Bags 3346.2 - Hand Towels 3346.3 - Toilet Tissue 3346.4 - Hand Soap 3347 - Tool Purchases 3347.1 - Fuel 3348 - Miscellaneous 3349 - General Plumbing Repair and Maintenance 3350 - Maintenance of Irrigation Pumps 3351- Turf and Irrigation Supplies 3352 - Private Security 3353 - Purchase of Hand Radios 3354 - Maintenance and Repair of Hand Radios 3355 - Payment of Loan to City 3355 - Maintenance Safety Training 3356 - Facilities Cleaning Contractor 3357 - Infrastructure Studies 8 Expenses LASER TOWER: 4401 - Contractual Services 4402 - Computer Repairs 4403 - Electrical Services 4404 -Laser Tube Replacement 4405 - Water Sealing FOUNTAIN 5501 - Fountain Contract and Services 5502 - Computer Maintenance 5503 - Chemicals 5504 - Filter and Screens 5505- Miscellaneous Maintenance TOTAL MAINTENANCE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200312004 Requested Budget FY 1003104 $ 8,000 s - $ 5,000 $ 1,000 $ 7,000 s - $ 1,000 $ 3,250 $ 1,000 $ 1,500 $ 250 $ 4,000 $ 4,000 $ 8,000 $ 3,250 $ 4,000 $ 7,000 $ 95,000 $ 1,000 $ 1,000 s - $ 3,000 $ 70,000 $ 75,000 $ 15,000 $ 2,500 $ 2,000 S - $ 2,000 $ 35,000 S - $ 3,000 $ 12,000 $ 1,154,900 -Approved Projected Audited Audited Budget Actual Actual Actual FY 2002103 FY 2002103 FY 2001102 FY 2000101 $ 8,000 $ 7,980 S 11,935 $ $ $ 995 $ $ 2,000 $ $ 350 $ 1,676 $ $ 5,000 $ $ $ 1,525 $ 2,500 $ 1,000 $ $ 375 $ 246 $ 9,000 $ 6,078 $ 6,526 3 3,943 $ 1,001,880 S 764,616 $ 884,195 s 720,899 $ 1,000 $ $ $ 266 $ 4,000 $ 3,159 $ 2,632 $ 2,555 $ 1,500 $ 822 $ 1,288 $ 871 $ 2,000 $ 946 $ 1,182 $ 1,782 $ 500 $ 96 $ 157 $ 189 $ 700 S $ 3.566 $ 6,080 $ 5,000 $ 3,500 $ 3,343 $ 3,165 $ 5,000 $ 8,787 $ 558 $ 5,348 $ 4,000 $ 1,800 $ 2,390 3 250 $ 4,500 $ $ $ 3,192 $ 10,000 $ 5,000 $ 7,927 $ 5,019 $ 75,000 S 76,704 $ 75,378 $ 75,961 $ 1,000 $ S 9,517 $ 276 $ 1,000 $ $ - $ - s- $ 3,000 $ - $ $ $ 70,000 $ 24,043 $ $ $ $ $ 120,322 $ 29,115 $ 30,000 $ 10,200 $ 9,000 $ 12,069 $ 5,000 $ $ 995 $ $ 2,000 $ $ 350 $ 1,676 $ $ $ $ $ $ 2,000 $ $ $ $ 32,000 S 30,960 $ 32,594 $ 24,540 $ 2,000 $ 1,560 $ 1,560 $ 2,250 - $ 12,000 $ 12,000 $ 2,413 $ 7,009 $ 1,001,880 S 764,616 $ 884,195 $ 720,899 20 ;J3-1016 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2003/2004 EXHIBIT 300 Maintenance Maintenance Revenue 301 Citv Contribution: proposed $1,085,000. Figure represents City of Miami contribution to Bayfront Park Management Trust. 302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed $7,000. Figure represents amount to be generated through grant applications for maintenance, special event and programmatic areas of Bayfront Park Management Trust. 304 FPL Fountain Contribution: proposed $60,000. Revenue represents annual FPL contribution to support the electricity usage of the Mildred and Claude Pepper Fountain. 305 Curry Gift to Challenger Memorial: proposed $00. 306 City Contribution for Capital Improvements: proposed $00. The administration projects $00 from the City of Miami for capital improvements in FY 2003/2004. 21 N,3-1016 Maintenance Expenses 3301 Park Maintenance Supervisor: proposed $46,000. The Park Maintenance Supervisor is responsible for the management and coordination of all maintenance crews and activities of the Trust. 3302 Maintenance Assistant I: proposed $31,300. The Maintenance Assistant I reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3303 Maintenance Assistant II: proposed $31,300. The Maintenance Assistant II reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3304 Maintenance Assistant III: proposed $26,400. The Maintenance Assistant III reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305 Maintenance Assistant IV: proposed $26,400. The Maintenance Assistant IV reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3306 Turf & Irrigation Specialist: proposed $42,500. The Turf & Irrigation Specialist works closely with the Park Maintenance Supervisor to ensure the health and vitality of the flora in Bayfront Park. 3307 Pavrolling Costs: proposed $20,365. These funds will be used for the payrolling costs of the Maintenance Department employees. 3307.1 Maintenance Department Overtime: proposed $50,000. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining 22 ij3 -1016 Bayfront and Bicentennial Parks. 3308 Health and Dental Insurance Contribution: proposed $30,000. These funds will be used to purchase health, dental, life and dismemberment insurance for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed $6,135. These funds will be used for a maximum 3% match to Bayfront Park maintenance employees' contributions to a 401A. 3309 Challenger Memorial Flower Maintenance: proposed $00. 3310 Architectural Adviser: proposed $00. 3311 Architectural Adviser - Special Projects: proposed $00. These funds will be used for design work done by the park' s landscape architect as approved by Bayfront Park Management Trust. 3312 Turf Replacement: proposed $7,000. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed $5,000. Theses funds will be used to replace damaged or dying plants as needed. 3314 Bicentennial Mowing Services: proposed $17,000. These funds will be used to mow Bicentennial Park once per month December through April and twice per month March through November. 3315 Bicentennial Fence and Site Improvements: proposed $10,000. These funds will be used to maintain the fence surrounding Bicentennial Park and additional site improvements necessary to increase its usage. 23 �J3-10 3316 Bougainvillea Trimming: proposed $00. 3317 Exterminator: proposed $5,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Bayfront Park. 3318 Fertilizer & Chemicals: proposed $15,000. These funds will be used to fertilize the turf, palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks. 3319 Signage: proposed $3,000. These funds will be used to continue the informational and directional signage program in Bayfront Park. 3320 General Park Contractor: proposed $70,000. These funds will be used to contract with a City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Bayfront Park. 3321 Office Cleaning & Maintenance: proposed $10,000. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning: proposed $12,000. These funds will be used to enter into an agreement with a contractor to provide pressure -cleaning services to Bayfront Park on a quarterly basis. 3323 Ticket Trailers Maintenance and Purchase: proposed $00. 3324 Painting & Accessories: proposed $8,000. These funds will be used to return Bayfront Park J s structures to the original colors specified by Isamu Noguchi. 3325 Uniforms: proposed $4,000. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and 24 -1016 complete vehicle maintenance. 3327 Purchase of New Step Van: proposed $00. 3328 Equipment Leasing & Rentals: proposed $7,000. These funds will cover costs to lease and/or rent equipment associated with Park upkeep and maintenance. 3328.1 Equipment Purchase: proposed $5,000. These funds will cover the cost of a wide range of equipment purchases necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3328.2 Equipment Repairs: proposed $6,000. These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3329 Miscellaneous Supplies: proposed $15,000. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Golf Cart/Gator Maintenance & Repairs: proposed $7,000. These funds will be used for maintenance and repair of the Trust's four John Deere Gators. 3331 Park Electrician Ongoing Maintenance: proposed $20,000. These funds will be used to allow the park electrician to develop and maintain a maintenance and upgrade schedule of the park' s electrical system. 3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used to enter into a maintenance contract with a local pump service company to maintain Bayfront Park's lift stations and pit pumps. 3333 Electrical Maintenance Materials: proposed $24,000. These funds would be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront 25 ;J3-10.6 Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater. Fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers are the only materials involved. 3334 Bulb Fixtures & Poles: proposed $20,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Bayfront Park. 3335 Air Conditioner Replacement Cost: proposed $7,000. These funds will be used to purchase new air conditioning units for the Laser Tower and the Fountain Control Booth. 3336 Air Conditioning Maintenance Contract: proposed $5,250. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $3,500. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dade County Water and Sewer: proposed $65,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $110,000. These funds would be used to purchase electrical services from FP&L. 3340 Trash Removal Fee: proposed $8,000. These funds will cover costs imposed by the city to transport trash from the park to appropriate disposal sites. 3341 Private Trash Hauling: proposed $00. 26 ,J3-1016 3342 Maintenance of Trash Compactor: proposed $5,000. These funds will be used to maintain the Bayfront Park trash compactor. 3343 New Garbage Barrels: proposed $1,000. The funds will be used to purchase new plastic garbage barrels for Bayfront Park. 3344 Park Vehicle Insurance: proposed $7,000. These funds will be used to purchase insurance for the Park' s truck and portable stage. 3345 Chemicals: proposed $00. 3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 3346.1 Trash Baas: proposed $3,250. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $1,000. These funds will be used to purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed $1,500. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Hand Soap: proposed $250. These funds will be used to purchase hand soap for use in park' s restrooms. 3347 Tool Purchases: proposed $4,000. These funds will be used to purchase all tools necessary to maintain Bayfront Park. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $4,000. These funds will be used to purchase fuel for park' s vehicles and power equipment. 27 ;j3-1016 3348 Miscellaneous: proposed $8,000. These funds will be used for emergency purchases of non -line item goods or services essential to the Bayfront Park Management Trust's operation. 3349 General Plumbing Repair and Maintenance: proposed $3,250. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, laser tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $4,000. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and adjacent to the south end service building. 3351 Turf and Irrigation Supplies: proposed $7,000. These funds will be used to maintain and upgrade Bayfront and Bicentennial Parks' turf and irrigation system. 3352 Private Security: proposed $95,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park. 3353 Purchase of Hand -Radios: proposed $1,000. These funds will be used to upgrade newly purchased two-way radio system, for use by park staff and for rental to promoters. 3354 Maintenance and Repair of Hand -Radios: proposed $1,000. These funds will be used to maintain newly purchased two-way radio system, for use by park staff and for rental to promoters. 3355 Maintenance Safetv Training: proposed $3,000. These funds will be used for safety training classes for the park's maintenance staff. 3356 Facilities Cleaning Contractor: proposed $70,000. These funds will be used to contract a maintenance company for daily cleaning of Bayfront and Bicentennial Parks. W iJ3-10 16 3357 Infrastructure Studies and Expenses: proposed $75,000. These funds will be used for reviews, assessments and to create drawings for necessary infrastructure repairs as the park's facilities age. Laser Tower 4401 Laser Tower Contracted Services: proposed $15,000. These funds will be used for contractual fees associated with the ongoing operation of the park' s laser tower. 4402 Computer Repairs: proposed $2,500. These funds will be used for repair and replacement costs for the laser tower computer system. 4403 Electrical Services: proposed $2,000. These funds will be used to cover the cost of electrical services performed in the laser tower. 4404 Laser Tube Replacement: proposed $00. 4405 Laser Tower Water Sealing: proposed $2,000. These funds will be used to maintain integrity of laser tower. Mildred & Claude Pepper Fountain 5501 Fountain Maintenance Service Contract: proposed $35,000. These funds will be used to continue the fountain maintenance service contract for the operation of the Mildred and Claude Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed $00. 5503 Chemicals: proposed $3,000. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 29 Psi -10.6 5504 Filters and Screens: proposed $00. 5505 Miscellaneous Maintenance: proposed $12,000. These funds will be used for unforeseen expense associated with the Mildred and Claude Pepper Fountain in Bayfront Park. 30 �j3-1016 BAYFRONT PARK MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2003/2004 ;13-1010 BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS FIXED ASSETS & LAND IMPROVEMENTS Office Computers Steam Cleaners Mower Scissor Lift Administration Building Firewall and AC System Laser Tower & Amphitheater Restrooms Rehabif Carbon Challenger Memorial Lightning Amphitheater Sound & Lighting Trus Restoration Promenade Rehabilitation Rehabilitation of Rock Garden LONG RANGE PLANNING CAPITAL IMPLEMENTATION Public Monuments Rehabilitation Park Beautification Park Signage Park Lighting Upgrades & Additions Park Design Upgrades & Rehabilitation TOTAL CAPITAL IMPROVEMENTS BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 200312004 32 Requested Budget FY 2003104 $ 2,000,000 $ 10,000 $ 12,000 $ 13,000 $ 15,000 $ 20,000 5 80,000 $ 100,000 $ 100,000 $ 150,000 $ 500,000 $ 50,000 $ 150,000 S 250,000 $ 250,000 $ 300,000 S 2,000,000 iJ3-1016 Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2003/2004 EXHIBIT 600 Board Designated Capital Improvement Fund: $2,000,000 Capital Improvements Office Computer Purchase: proposed $10,000. These funds will be used to purchase new computers for Trust staff. Steam Cleaner Purchase: proposed $12,000. These funds will be used to purchase steam cleaners for the Trust maintenance department. Riding Mower Purchase: proposed $13,000. These funds will be used to purchase a new Scag Tiger Cat mower for the Trust maintenance department. Scissor Lift: proposed $15,000. These funds will be used to purchase a scissor lift for use during special events for affixing sound and lights to the new amphitheater sound and lighting trusses. Administration Building Fire wall and AC System: proposed $20,000. These funds will be used to install City of Miami Fire Rescue's mandated firewall and AC system upgrade in the Trust's Administration Building. Laser Tower & Amphitheater Restrooms Rehabilitation: proposed $80,000. These funds will be used to rehabilitate the Bayfront Park Amphitheater Restrooms, located in the base of the Laser Tower and the amphitheater building. Challenger Memorial Lighting Plan: proposed $100,000. These funds will be used to create and install a lighting package for the Challenger Memorial, one of the most visible locations in Bayfront Park. 33 �w3-016 Amphitheater Sound & Lighting Truss Restoration: proposed $100,000. These funds will be used to restore sound and lighting trusses in the Bayfront Park Amphitheater. Flagler Promenade Rehabilitation Plan: proposed $150,000. These funds will be used to rehabilitate damaged stones and re -grout the Flagler Promenade. Rehabilitation of Bayfront Park Rock Garden: proposed $500,000. These funds will be used to renovate and rehabilitate the Bayfront Park Rock Garden, which dates from 1926 and is the earliest design feature in the park. Long Range Planning Capital Implementation Plan Public Monuments Rehabilitation: proposed $50,000. These funds will be used to rehabilitate public monuments located throughout Bayfront Park. Park Beautification: proposed $150,000. These funds will be used for overall park beautification, including new plantings and design elements. Park Signage: proposed $250,000. These funds will be used for a distinctive and attractive comprehensive directional and informational signage system covering Bayfront Park's 32 acres. Park Lighting Upgrades & Additions: proposed $250,000. These funds will be used for an over -haul and upgrade of the lighting systems in Bayfront Park. Park Design Upgrades and Rehabilitation: proposed $300,000. These funds will be used for redesign and construction of new infrastructure to support objectives identified through the Long Range Planning process. 34 o3-i()l ') REVENUES BY TYPE REQUESTED BUDGET FY 03/04 20% 36% 44"/o 0GENERAL REVENUES ■SPECIAL EVENTS & MARKETING REVENUES E3 MAINTENANCE REVENUES EXPENSES BY TYPE REQUESTED BUDGET FY 03/04 22% 42% 13ADMINISTRATIVE EXPENSES ■SPECIAL EVENTS & MARKETING EXPENSES E3 MAINTENANCE EXPENSES 35 X33-10.6 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 I $- j $1,600,000 j $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- REVENUE COMPARISON ■ PROJECTED ACTUAL FY 02/03 Cl REQUESTED BUDGET FY 03/04 GENERAL REVENUES SPECIAL EVENTS & MAINTENANCE MARKETING REVENUES REVENUES EXPENSE COMPARISON i ■Projected Actual FY 02103 i 13 Requested Budget FY 02/03 ADMINISTRATIVE SPECIAL EVENTS & MAINTENANCE EXPENSES MARKETING EXPENSES EXPENSES 36 -13-1016 REVENUES GENERALREVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES NET REVENUES IN EXCESS OF EXPENSES BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 200312004 $ 1,000,000 37 VARIANCE VARIANCE REQUESTED APPROVED BUDGET 03104 APPROVED BUDGET 03104 BUDGET BUDGET VS. BUDGET VS. FY 03104 FY 02103 BUDGET 02103 FY 01102 BUDGET 01102 $ 655,200 $ 651,200 $ 4,000 $ 830,756 $ (175,556) $ 1,404,500 $ 1,039,400 $ 365,100 $ 1,032,083 $ 372,417 $ 1,152,000 $ $ 1,152,000 2,842,600 $ $ - 369,100 $ $ 1,155,000 3,017,839 $ $ (3.0W) 193,861 $ 3,211,700 $ 714,000 $ 758,670 $ (44,670) $ 745,124 $ (31,124) $ 1,342,800 $ 1,082,050 $ 260,750 $ 1,094,956 $ 247,844 $ 1,154,900 $ $ 1,001,880 2,842,600 $ $ 153,020 369,100 $ $ 1,177,759 3,017,839 $ $ (22,859) 193,861 $ 3,211,700 $ $ $ 0 720,000 $ $ (0) 1,280,000 $ $ - 500,000 $ $ 1,500,000 $ 2,000,000 $ 2,000,000 $ $ 720,000 0 $ $ 1,280,000 (0) $ $ 500,000 - $ $ 1,500,000 - $ - $ 1,000,000 37 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- i I $1,600,000 $1,400,000 $1,200,000 $1,000,000 i $800,000 i $600,000 $400,000 $200,000 i i BUDGET REVENUE COMPARISON 0REQUESTED BUDGET FY 03/04 ■APPROVED BUDGET FY 02/03 DAPPROVED BUDGET FY 01/02 l9tNERAL REVENUES SPECIAL EVENTS & MARKETING MAINTENANCE REVENUES REVENUES REVENUES BUDGET EXPENSE COMPARISON DREQUESTED BUDGET FY 03104 j ■APPROVED BUDGET FY 02/03 DAPPROVED BUDGET FY 01/02 OrtGWL EVENTS & MARKETING EXPENSES EXPENSES MAINTENANCE EXPENSES 38 J3 -1 U �6 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 200312004 TOTAL NET BUDGET $ BOARD DESIGNATED RESERVE FUND $ 1,000,000 39 595,817 REQUESTED VARIANCE $ BUDGET REVENUES 179,715 FY 03104 GENERAL REVENUES $ 655,200 SPECIAL EVENTS & MARKETING REVENUES $ 1,404,500 MAINTENANCE REVENUES $ 1,152,000 TOTAL REVENUES $ 3,211,700 EXPENSES FY 02103 PROJECTED 02103 ADMINISTRATIVE EXPENSES $ 714,000 SPECIAL EVENTS & MARKETING EXPENSES $ 1,342,800 MAINTENANCE EXPENSES $ 1,154,900 TOTAL EXPENSES $ 3,211,700 NET REVENUES IN EXCESS OF EXPENSES $ - $ 2,000,000 BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS $ 2,000,000 TOTAL NET BUDGET $ BOARD DESIGNATED RESERVE FUND $ 1,000,000 39 $ 595,817 $ VARIANCE $ 534,285 VARIANCE 179,715 PROJECTED- BUDGET 03/04 299,256 AUDITED BUDGET 03104 $ ACTUAL $ VS. $ ACTUAL VS. 884,195 FY 02103 PROJECTED 02103 $ FY 01102 ACTUAL 01102 $ 690,120 $ (34,920) $ 751,159 $ (95,959) $ 1,239,680 $ 164,820 $ 1,642,456 $ (237,956) $ 1,150,000 $ 2,000 $ 1,169,957 $ (17,957) $ 3,079,800 $ 131,900 $ 3,563,572 $ (351,872) $ 595,817 $ 118,183 $ 534,285 $ 179,715 $ 1,043,544 $ 299,256 $ 1,126,514 $ 216,286 $ 764,616 $ 390,284 $ 884,195 $ 270,705 $ 2,403,977 $ 807,723 $ 2,544,995 $ 666,705 $ 675,823 $ (675,823) $ 1,018,578 $ (1,018,578) BUDGET REVENUE COMPARISON 0 REQUESTED BUDGET FY 03104 ■ PROJECTED ACTUAL FY 02103 OAUDITED ACTUAL FY 01102 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1.000.000 3 ; $800,000 i $600,000 $400,000 $200,000 GENERAL REVENUES SPECIAL EVENTS & MARKETING MAINTENANCE REVENUES REVENUES REVENUES $1,600,000 $1,400,000 I $1,,200,000 i $1,000,000 I ! $600,000 $600,000 i $400,000 i $200,000 $- BUDGET EXPENSE COMPARISON 0REQUESTED BUDGET FY 03104 ■ PROJECTED ACTUAL FY 02103 13AUDITED ACTUAL FY 01102 r+umirv�a ecn IVt tJCPENSES SPECIAL EVENTS & MARKETING MAINTENANCE EXPENSES EXPENSES EXPENSES ao °�--10�.6 August 25, 2003 To: Honorable Mayor and Members of t City ission From: ' 'mothy F. Schmand Executive Director RECOMMENDATION: 52 Subject: Approval of Bayfront Park Management Trust 2003-2004 Operating Budget For City Commission Meeting of September 11, 2003 It is respectfully recommended that the City Commission approve the Bayfront Park Management Trust's Operations and Maintenance Budget for Fiscal -Year 2003-2004. BACKGROUND: The Bayfront Park Management Trust manages Bayfront Park with the goal of ensuring maximum community involvement. Approval of the Trust's FY 2003-2004 Operations and Capital Improvement Budgets will ensure that this quality limited agency of the City of Miami will continue its services to Miami's residents and visitors. The Bayfront Park Management Trust approved this budget unanimously at a special Trust Budget Meeting held on August 25, 2003. Attachments: resolution budget o)3-1016