HomeMy WebLinkAboutR-03-1013J-03-799
09/09/03 0 3 — 10 i 3
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE REQUEST OF VIRGINIA KEY BEACH
PARK TRUST ("TRUST") FOR FUNDS, IN THE
AMOUNT OF $1,181,833, TO FUND THE TRUST'S
GENERAL OPERATING BUDGET FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2003 THROUGH
SEPTEMBER 30, 2004; AND DIRECTING THE CITY
MANAGER TO TRANSFER SAID FUNDS FROM THE CITY
OF MIAMI'S GENERAL OPERATING BUDGET, FOR
SAID PURPOSE.
WHEREAS, the Virginia Key Beach Park Trust ("Trust")
requires funds to cover increased administrative staff,
furniture and equipment, costs related to managing on-site
construction and additional engineering, planning and
construction consultants in the Trust's General Operating Budget
for Fiscal Year October 1, 2003 through September 30, 2004, in
the amount of $1,181,833, to continue the progress and
improvements scheduled to begin on Virginia Key Beach Park;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
CITY COMMISSION
VlEETING OF.
1 2003
.geso Utwn No.
oj3-103 4
Section 2. The request of Virginia Key Beach Park Trust
("Trust") for funds, in the amount of $1,181,833, to fund the
Trust's General Operating Budget is approved, for Fiscal Year
beginning October 1, 2003 through September 30, 2004, and the
transfer of said funds from the City of Miami's General
Operating Budget for said purpose, is directed.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 11th day of September 2003.
MANUEL A. DIAZ, MA
ATTEST:
9 -a a— - -
i�
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED_,WO'TO,AORM`4&VD CORRECTNESS (j
RO VILARELLO
I ATTORNEY
'647514 : tr : AS : BSS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
�GYgY OF,y�
F Virginia K'C 5cack farLTrU'5t
y ,a
'0-
3550 Biscayne Blvd., Suite #510, Miami, FL 33137-3855
Phone: (305) 571-8230 / Fax: (305) 571-8311
Email: vkbpt@ci.miami.fl.us
MEMORANDUM
Date: August 14, 2003
To: The Honorable Manuel Diaz, Mayor and
Members of the City of Miami Commission
City of Miami
From: Guy Forchion, Interim Executive Directors! v
Re: Request for General Operating Funds
FY 2003-2004
RECOMMENDATION:
55
The Board of Trustees of the Virginia Key Beach Park Trust (the "Trust")
requests that the City Commission approve the attached Resolution requesting
the General Operating Funds amount of $1,181,833 for administrative operations
for the Virginia Key Beach Park Trust for FY 2003-2004.
BACKGROUND:
The Virginia Key Park Trust has determined that the necessary increase of
administrative staff, furniture and equipment, costs related to managing on-site
construction and additional engineering, planning and construction consultants
will result in the need for the level of funding represented in the following
resolution.
The following restoration activities are either scheduled to begin in calendar year
2003 at Virginia Key Beach Park will require additional administrative,
management and support staff for the Trust.
Board of Directors: M. Athalie Range -Chair, Gene Tinnie-Vice Chair, W. Mark Walters -Secretary, Eugenia B. Thomas -Treasurer,
Miguel Germain -Trustee, Maud Newbold -Trustee, Enid Pinkney, Phd: Trustee, Bernice Sawyer -Trustee, Dick Townsend -Trustee.
Guy Forchion-Interim Executive Director
03-1013
RESOULTION NO.
A RESOULTION REQUESTING $1,181,833 IN
GENERAL OPERATING FUNDS FOR VIRGINIA KEY
BEACH PARK TRUST FOR FY 2003-2004.
WHEREAS, the Virginia Key Beach Park Trust (the "Trust") is a limited
instrumentality of the City of Miami; and
WHEREAS, the Trust has determined that the necessary increase in
administrative staff, furniture and equipment, costs related to managing on-site
construction and additional engineering, planning and construction consultants will result
in the need for $1,181,833 in General Operating funds for FY 2003-2004; and
WHEREAS, the Trust has requested this amount from the City of Miami's
General Funds to provide the administrative staff and support to continue the progress
and improvements that will begin on Virginia Key Beach Park.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if fully set
forth in this section.
Section 2. The City of Miami Commission hereby approves the request of the
Virginia Key Beach Park Trust and awards it $1,181,833 in General Funds from the City
of Miami.
Section 3. This resolution shall become effective immediately upon its
adoption and signature of the Mayor.
;j3- 100
PASSED AND ADOPTED this day of , 2003
MANUEL A. DIAZ, MAYOR
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
ALEJANDRO V LARELLO
CITY ATTORNEY
sA- 103
Virginia Key Beach Park Trust
Operating and Capital Improvements Budget
October 1, 2003 through September 30, 2004
Revenues:
General Funds FY2004
Pryor Years General Fund Balance
Homeland Defense Neighborhood Improvement Bonds
1995 Sanitary Sewer Bonds
Series 99 Safe Neighborhood Park Bonds (SNP)
Safe Neighborhoods Park Bonds (SNP) " (see footnote)
Total Revenues
Expenditures:
General Administrative Cost
Capital Improvements:
Renovations and repairs to Old Virginia Key Park existing
buildings and structures.
2nd phase of renovations and repairs.
Old Virginia Key Park Sanitary Sewer improvements
Purchase, Shipping, Delivery & Installation of Carousel
Purchase, Shipping, Delivery & Installation of Mini -Train,
Track and Crossing Area
1,110,179
126,000
1,200,000
250,000
100,000
Amount
$ 1,181,833
430,691
1,000,000
750,000
233,500
90,679
Account
116004
11600
331 6
Z3 292
33130
333128/30
Project
$ 1,612,524 116004
B -3282A
TBD
B -3282B
TBD
Purchase, Shipping, Delivery & Installation of new Park signs 55,000
Purchase of new Furniture & Equipment for new staff hires 45,000
Total Capital Improvements 2,886,179
Total Expenditures
Budget Balance
4,498,703
s lo]
TBD
TBD
TBD
Lee Robinson:
Funding purpose for these two
projects was to complete beach
erosion control and
enhancement of Island dune
system, as well as to create a
wildlife and enviromental study
center. Request to change this
designation to building
restoration will be presented to
the SNP committee on
September 16th.
Footnote:
" These bond dollars have been awarded, but would be unavailable as a funding source untill FY 2004-2005 at the earliest.
The Trust is requesting that these dollars be advanced untill the SNP bond dollars become available.
8/14/2003
[Time]
C.7-1
C4
Fj
!may
Budget IFY 2003-2004 Virginia Key Beach Park Trust
Consolidated Budaet
Special
Museum &
2004 Full Year
Gen. Admin. &
Events &
Cultural
Type
Major
Minor
Minor Description
Budget
Development
Marketing
Center Encumbered
Revenue 601 094
INTEREST ON INVESTMENT
749
GAIN/LOSS INVESTMENTS
601 Total
807 713
PRIOR YEAR-ENC.ROLLOVER
807 Total
903 192
CONTRIBUTION FROM SPA
903 Total
908 988
DONATIONS
906 Total
Revenue Tota!
Expense 100 010
SALARIES - UNCLASSIFIED
453,180
327,594
75,566
50,000
012
SALARIES - PERM. PART-TIME
15,000
4,000
11,000
013
SALARIES - TEMPORARY
6,000
3,000
3,000
100 Total
474,160
334,594
78,886
61,000
200 083
CAR ALLOWANCE
5,000
2,200
1,800
1,000
100
SOCIAL SECURITY CONTRIBUTION
35,814
25,367
5,781
4,667
RETIREMENT CONTRIBUTION
9,755
7,865
750
1,140
130
GROUP INSURANCE CONTRIB.
72,000
50,400
14,400
7,200 -
150
WORKERS COMPENSATION
4,000
2,800
800
400
180
UNEMPLOYMENT COMPENSATION
6,797
4,914
1,133
750
TUITION REIMBURSEMENT
12,000
12,000
185
FRINGE BENEFITS - OTHER
10,000
8,000
1,000
1,000
200 Total
156,360
113,648
25,864
16,156
300 214
PENSION CONTRIBUTION -OTHER
7,545
7,545
280
PROFESSIONAL SERVICES - ACCT G
15,000
15,000
287
ADVERTISING
23,000
3,000
10,000
10,000
410
TRAVEL AND PER DIEM - TRAINING
20,000
10,000
5,000
5,000
420
TRAVEL AND PER DIEM - OTHER
35,000
10,000
5,000
20,000
470
ENTERTAINMENT
2,400
1,200
600
600
495
PARKING EXPENSE
900
300
300
300
TRANSPORTATION
3,000
3,000
533
POSTAGE
4,500
1,500
2,500
500
540
UTILITY SERVICES - ELECTRICITY
12,000
12,000
-
-
5W
UTILITY SERVICES - WATER
1,000
1,000
810
RENT OF EQUIPMENT - OUTSIDE
14,000
5,000
6,000
3,000
620
RENT BUILDINGS
47,053
47,053
635
RENT OTHERS
31,000
16,000
5,000
10,000
643
SPECIAL EVENTS INSURANCE
2,500
2,500
773
INTERNAL SERV CHGES PRINT SHOP
5,000
2,000
2,000
1,000
801
SOLID WASTE SERVICES
4,000
4,000
300 Total
227,898 1
131,598 1
45,900
50,400
Bud et IFY 2003-2004 Virginia Key Beach Park Trust
ion
2004 Full Year Oen. Admin. &
Budget Development
Special
Events &
Marketing
Museum 8
Cultural
Center Encumbered
NAL SERVICES - ARCHIT
NAL SERVICES - OTHER
448,000
328,000
10,000
110,000 183,030
TRACTUAL SERVICES - O
62,000
52,000
5,000
5,000
TIONS SERV. TELEPH. O
15,000
12,000
1,500
1,500
800
400
100
100
ERVICES
10,000
2,000
3,000
5,000
V
-PROPERTY
2,000
2,000
AD/D INS PREMIUM
LTH INS BENEFIT
ICIALS LIABILITY
6,000
6,000
NOING - OUTSIDE
27,500
2,000
18,000
7,500
AL ACTIVITIES
65,000
55,000
30,000
PLIES
7,500
7,500
'ING / SANITATION SUPP
.OUS SUPPLIES
15,500
5,500
5,000
5,000
AL MATERIALS
42,500
27,500
15,000
'ION SERVICE
12,500
3,000
4,500
5,000
71C -TIONS MEMBERSHIPS
11,500
6,000
1,500
4,000
745,000
426,400
131,100
188,100 183,030
IG
9,500
9,500
- NEW
21,000
15,000
4,000
2,000
NITURE - NEW
16,500
91000
5,000
2,500
PUBLICATIONS OVER $5
OE -TELEPHONE EQUIPM
7,500
4,500
1,500
1,500
54,500
39,000
10,800
6,000
TO CULTURE & RECREAT
IUSTMENTS
SERVE
rLAY
405,000
405,000
-
405.000
406.000
Total # of Full T/me Stall 1 101 71 21 1
1) The Army Corps of Engineers Section 111 — Shoreline Restoration project
is now slated to begin construction in October 2003, for a period of one
year. This $5 million dollar project is 100°x6 federally funded.
2) Architectural and Engineering planning for the $1.2 million dollar
restoration of existing buildings is complete. Low bid specifications for the
project are complete and it is scheduled to begin September 30, 2003.
These buildings represent the historical centerpiece of Virginia Key Beach
Park.
3) Water and Sewer Improvements are included in the design and
engineering work currently in process. The Water and Sewer Agreement
(WASA) between the Miami -Dade Water and Sewer Authority and the city
of Miami is nearing approval, pending a minor modification. $750,000 in
Sanitary Sewer Bond Funds has been made available for the project. An
additional $450,000 is required to cover the entire costs of these
improvements. This Sanitary Sewer Project has a projected construction
start date of May 2004. The surveying, planning and drawings are already
in progress.
4) The Army Corps of Engineers Section 1135 — Ecosystem Restoration
project is being moved onto a fast track;" construction is anticipated to
begin September 2004. This project has an estimated cost of $2.7 million
dollars with a 75%-25% federal -city match.
5) The Site Planning Process, with consultant Wallace Roberts and Todd
began in September 2002 and concluded in July 2003. Through a series
of community input opportunities, the Master Plan for the Park has been
finalized and approved by the Virginia Key Beach Park Trust, the Parks
Advisory Board, the Waterfront Advisory Board and was presented to the
City Commission. The Plan will serve as a blueprint for the future use of
the Park, including additional buildings and amenities. The overall cost of
completing this plan is approximately $24 million.
6) The Cultural Center/Museum Complex will become the icon of the new
historic Virginia Key Beach Park. The 25,000-30,000 square foot complex
will house traditional museum space, meeting rooms, dining and banquet
facilities, a cafe, gift shop, nature center and administrative offices. The
planning and design phase has begun; the Master Plan development is
scheduled for late 2003.
7) Additional capital improvements, the purchase, shipping, delivery and
installation of the Carousel and Mini Train, estimated at $450,000 are
scheduled for FY 2003-2004.
sj3 .10.1
The attached budget provides detailed information regarding the General
Administrative funds needed for FY 2003-2004 as well as the revenue sources to
complete the capital improvement forecasted for completion during FY 2003-
2004.
Attachments
93-1013
f
ef
Virai m a Kc 15cack Par Tru,5t
Submitted Into the public
Fiscal Year 2004 �' record n connectio inri
,5'Son?roposed Bud,,jem,Priscilla p►. Thompson
.Clerk
Fund Balance Analysis
Virginia Key Beach Park Trust
Interest on Investment
Gain / Loss Investments
Prior Year Encumb./Rollover
City of Miami Funding
Capital Improvement Funding
Donations
Total Funding
Administrative Expenditures
Capital Improvement Expenditure
Total Expenditure
Fund Balance FY 2001-2004 End
-25
309,824
395,455 -628,79,
0 C
'395,455 -628,790
488,018 430,691
Z:\Riverside\VKBPT\LRobinson\Budget\FY2003_2004BUD_1 ST_REV.xIs
-431,500
-1,893,665
0
-183,030 -2,511,972
-431,500
-183,030 -2,943,472
0 0
9/9/2003
3:14 PM
Prior YR
Encumbrances
FY 03 June
FY 04
Included in FY
Minor
FY 01
FY 02
Forecast
Budget
04 Budget
LTD
94
1,352
8,882
5,870
0
16,104
749
885
-283
593
0
1,195
713
0
309,824
488,018
430,691
183,030
0
192
333,149
565,000
565,000
1,031,474
2,494,623
0
0
0
431,500
431,500
988
50
0
50
335,386
1 883,473
1 1,059,481
1,893,665
183,030
2,943,472
-25
309,824
395,455 -628,79,
0 C
'395,455 -628,790
488,018 430,691
Z:\Riverside\VKBPT\LRobinson\Budget\FY2003_2004BUD_1 ST_REV.xIs
-431,500
-1,893,665
0
-183,030 -2,511,972
-431,500
-183,030 -2,943,472
0 0
9/9/2003
3:14 PM
Virginia Key Beach Park Trust
Operating and Capital Improvements Budget
October 1, 2003 through September 30, 2004
Revenues:
General Funds FY2004
Pryor Years General Fund Balance
Homeland Defense Neighborhood Improvement Bonds
1995 Sanitary Sewer Bonds
Series 99 Safe Neighborhood Park Bonds (SNP)
Safe Neighborhoods Parks Bonds (SNP) t (See footnote)
Total Revenues
Expenditures:
General Administrative Expenditures
Capital Improvements:
Renovations and repairs to Old Virginia Key Park existing
buildings and structures.
2nd phase of renovations and repairs.
Old Virginia Key Park Sanitary Sewer improvements
Purchase, Shipping, Delivery & Installation of Carousel
i Purchase, Shipping, Delivery & Installation of Mini -Train,
Track and Crossing Area
f
Purchase, Shipping, Delivery & Installation of new Park signs
' l Purchase of new Furniture & Equipment for new staff hires
Total Capital Improvements
Total Expenditures
` f Budget Balance
« ,w Footnote:
1,110,179
126,000
1,200,000
250,000
100,000
55,000
26,500
2,867,679
$ 4,329,844
$ 0'
B -3282A
CIP
Lee Robinson:
Amount
Accoun
Funding purpose for these two
$ 1,031,474
1160
projects was to complete beach
430,691
116 04
erosion control and
1,000,000
3 416
enhancement of Island dune
system, as well as to create a
750 000
1292
wildlife and environmental study
233,500
333130
center. A request to change this
884,179
333128/30
designation to building
$ 4,329,844
restoration will be presented to
the SNP committee on
September 16th.
Project
$ 1,462,165
116004
2,867,679
$ 4,329,844
$ 0'
B -3282A
CIP
TBD
CIP
B -3282B
CIP
TBD
VKBPT
TBD VKBPT
TBD VKBPT
TBD VKBPT
I * These bond dollars have been awarded, but would be unavailable as a funding source until FY 2004-2005 at the earliest.
F"' The Trust is requesting that these dollars be advanced until the SNP bond dollars become available.
C
Fes-
Z:\Riverside\VKBPT\LRobinson\Budget\FY2003_2004BUD_1 ST_REV.xIs
9/9/2003
3:14 PM
Virginia Key Beach Park Trust
Operating and Capital Improvements Budget
October 1, 2003 through September 30, 2004
1995" Series 99 Safe Safe
Prior Years Sanitary Neighborhood Neighborhood
Fund Homeland Sewer Park Bonds Park Bonds
Funding Gen. Funds Balance Defense _ Bonds SNP SNP Balance
Expenditures:
Administrative Expenditures
Renovations and repairs to Old Virginia Key Park
existing buildings and structures.
2nd phase of renovations and repairs.
Old Virginia Key Park Sanitary Sewer improvements
Purchase, Shipping, Delivery & Installation of
Carousel
Purchase, Shipping, Delivery & Installation of Mini -
Train, Track and Crossing Area
Purchase, Shipping, Delivery & Installation of new
Park signs
Purchase of new Furniture & Equipment for new staff
hires
Tota
1,462,165
1,031,474
430,691
0
1,110,179
0
233,500
876,679
0
126,000
��
118,500
0
7,500
0
1,200,0001
73
450,000
750,000
0
250,000
250,000
0
0
100,000
100,000
0
55,0001
1
55,000
0
0
26,500
1
1
26,500
0
0
$4,329,844
$1,031,474
1 $ 430,691
$1,000,000
$750,0001$
233,500
$ 884,179
$ 0
These bond dollars have been awarded, but would be unavailable as a funding source until FY 2004-2005 at the earliest.
The Trust is requesting that these dollars be advanced until the SNP bond dollars become available.
9/9/2003
Z:\Riverside\VKBPT\LRobinson\Budget\FY2003_2004BUD_1ST REV.xIs 3:14 PM
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9/9/2003
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[oil
County Funds-CDT/SNP
$6,500,000 32%
Virginia Key Beach Park Trust
Funding Commitment
FY2001-2003
City of Miami - Gen. Funds
$1,463,000 7%
"Other" includes, Other Grants, Donations, and Investment Income.
Homeland Defense Bonds
$5,000,000 24%
feral Funding $7,000,000
34%
9/9/2003
1:52 PM
(7?
Virginia Key Beach Park Trust
Funding Commitment
FY2001-2003
City of Miami - Gen. Funds
$1,463,000 7%
"Other" includes, Other Grants, Donations, and Investment Income.
Homeland Defense Bonds
$5,000,000 24%
feral Funding $7,000,000
34%
9/9/2003
1:52 PM
vir�inia Key F)cack Park Trust
Consolidated Budget
(Z"
Cz
IBudget IFY 2003-2004 Virginia Key Beach Park Trust
Consolidated Budaet
Z:\Riverside\VKBPT\LRobinson\Budget\FY2003-2004BUD-1 ST-REV.xIs
9/9/2003
3:13 PM
Special
Museum &
2004 Full
Gen. Admin. &
Events &
Cultural
Type
Major
Minor
Minor Description
Year Budget
Development
Marketing
Center Encumbered
Revenue"
601 094
INTEREST ON INVESTMENT
749
GAIN/LOSS INVESTMENTS
601 Total
807 713
PRIOR YEAR -ENC. ROLLOVER
807 Total
903 192
CONTRIBUTION FROM SPA
903 Total
905 988
DONATIONS
905 Total
Revenue Total
Expense
100 010
SALARIES - UNCLASSIFIED
413,155
332,078
48,385
32,692
012
SALARIES - PERM. PART-TIME
15,000
4,000
-
11,000
013
SALARIES - TEMPORARY
3,000
2,000
1,000
-
100 Total
431,155
338,078
49,385
43,692
200 083
CAR ALLOWANCE
2,300
1,000
800
500
100
SOCIAL SECURITY CONTRIBUTION
32,754
25,710
3,701
3,342
110'
RETIREMENT CONTRIBUTION
10,535
9,962
342
231 1
130
GROUP INSURANCE CONTRIB.
62,400
48,000
9,600
4,8001
150
WORKERS COMPENSATION
2,826
2,218
319
288
160
UNEMPLOYMENT COMPENSATION
6,197
4,981
726
490
180
TUITION REIMBURSEMENT
12,000
12,000
-
-
185
FRINGE BENEFITS - OTHER
5,000
4,000
500
500
200 Total
134,012
107,872
15,988
10,152
300 214
PENSION CONTRIBUTION -OTHER
7,545
7,545
-
280
PROFESSIONAL SERVICES - ACCT'G
10,000
10,000
-
-
287
ADVERTISING
23,000
3,000
10,000
10,000
410
TRAVEL AND PER DIEM - TRAINING
20,000
10,000
5,000
5,000
420
TRAVEL AND PER DIEM - OTHER
30,000
15,000
5,000
10,000
470
-4-95
ENTERTAINMENT
2,400 1
1,200
600
600
f'y,
PARKING EXPENSE
900
300
300
300
530
TRANSPORTATION
3,000
-
3,000
-
533
POSTAGE
4,500
1,500
2,500
500
540
UTILITY SERVICES - ELECTRICITY
6,000
6,000
-
360
UTILITY SERVICES - WATER
1,000
1,000
610
RENT OF EQUIPMENT - OUTSIDE
8,000
5,000
3,1000
15
620
RENT BUILDINGS
47,053
47,053
635
-
RENT OTHERS
24,500
14,500
-
10,000
n
643
SPECIAL EVENTS INSURANCE
2,500
-
2,500
-
L
773
INTERNAL SERV CHGES PRINT SHOP
5,000
2,000
2,000
1,000
801SOLIDWASTE SERVICES
2,500
-
2,500
-
Total
1 197,898
124,098 1
33,400
4 0,400
Z:\Riverside\VKBPT\LRobinson\Budget\FY2003-2004BUD-1 ST-REV.xIs
9/9/2003
3:13 PM
[Budget IFY 2003-2004 Virginia Key Beach Park Trust
I ,1
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1RNer ie\VKBP RLRobinson\Budget\FY2003_2004BUD_1 ST_REV.xis 2
9/9/2003
3:13 PM
L,onsonaatea buaget
Special
Museum $
2004 Full
Gen. Admin. &
Events &
Cultural
Major
Minor
Minor Description
Year Budget
Development
Marketing
Center
Encumbered
400 230
PROFESSIONAL SERVICES - ARCHIT
-
270
PROFESSIONAL SERVICES - OTHER
448,000
328,000
10,000
110,000
183,030
340
OTHER CONTRACTUAL SERVICES - 0
20,000
16,000
2,000
2,000
510
COMMUNICATIONS SERV. TELEPH. 0
15,000
12,000
1,500
1,500
532
ROAD TOLLS
600
400
100
100
534
DELIVERY SERVICES
10,000
2,000
3,000
5,000
585
RELOCATION
640
INSURANCE - PROPERTY
2,000
2,000
655
GROUP LIFE AD/D INS PREMIUM
-
656
GROUP HEALTH INS BENEFIT
_
661
PUBLIC OFFICIALS LIABILITY
6,000
6,000
-
680
PRINTING/BINDING - OUTSIDE
27,500
2,000
18,000
7,500
690
PROMOTIONAL ACTIVITIES
85,000
-
55,000
30,000
700
OFFICE SUPPLIES
7,500
7,500
-
_
705
HOUSEKEEPING / SANITATION SUPP
-
_
722
MISCELLANEOUS SUPPLIES
6,000
3,000
1,500
1,500
727
PROMOTIONAL MATERIALS
42,500
-
27,500
15,000
755
REPRODUCTION SERVICE
12,500
3,000
4,500
5,000
760
BOOKS PUBLICATIONS MEMBERSHIPS
11,500
6,000
1,500
4,000
400 Total
694,100
387,900
124,600
181,600
183,030
500 835
LANDSCAPING
5,000
5,000
840
EQUIPMENT - NEW
15,000
9,000
4,000
2,000
-
841 OFFICE FURNITURE - NEW
4,000
1,500
1,000
1,500
870 BOOKS AND PUBLICATIONS OVER $5
885 CAPITAL LEASE -TELEPHONE EQUIPM
7,500
4,500 1
1,500
1,500
500 Total
311500
20,000
6,500
5,000
600 959 TRANSFERS TO CULTURE & RECREAT
_
_
978 BUDGET ADJUSTMENTS
996 BUDGET RESERVE
_
600 Total
700 907 CAPITAL OUTLAY
405,000
405,000
700 Total
405,000
405,000
otal
$1,893,665 1
$1,382,948 1
$229,873 1
$280,844
$183,030
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Salaries - Unclassified
Full-time staff
413,155
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See Salaries worksheet for individual staff details
12
Salaries -Perm. Part-Time
Interns)
15,000
See Salaries worksheet
13
Temp Help as needed to cover for vacation—s, Secretary, and for Special
—
Salaries Temporary
Temp help as needed
3,000
Events
Vehicle Reimbursement &
VKBPT staff vehicle—
Mileage for VKBPT staff is paid in the amount of 36.5 cents per mile for
— 83
Mileage
reimbursements
2,300
travel connected to Trust business.
VKBPT staff Social Security
— 100
Social Security @7.65%
deductions
32,754
Social Security paid @7.65% on budgeted salaries cost
Retirement fund for qualifying
110
Retirement Contribution
FT employees
10,535
Flat 3% Of gross salary for qualifying employees
Major medical, Dental, Vision, long-term disability insurance for permanent
staff; estimates reflect VKBPT staff size, needs and requirements and
130
Health Benefits for VKBPT
25% increase. Assumptions are monthly cost of $600 per employee, and
—
Group Insurance Contribution
staff
—for
62,400
all employees will participate
Workers' Compensation
Workers' Compensation Benefits for VKBPT staff; estimates reflect
— 150
Workers Compensation
VKBPT staff
2,826
VKBPT staff size, needs and requirements.
VKBPT staff unemployment
–
Unemployment Compensation premiums estimate reflect staff size and
— 160
Unemployment Compensation
compensation insurance
6,197
requirements
Employee reimbursement for
Plan similar in requirements to the City, Dollar limits for the Trust o be
180
Tuition reimbursement
job related studies
12,000
established.
— 185
Fringe Benefits - Other
Contingency fund
5,000
Other miscellaneous staff related expenses
Executive Retirement Plan
Executive Director personal
Annual retirement payment to ED in monthly installments for personal
214
Contribution
retirement fund
7,545
retirement plan. Budget based on 10% of ED salary
Master Plan implementation; Master Plan for Utilities: Museum
Design/Planning: Park Site Entry Design/Easement: Second
Continuation and additional
Sewage/WASA Process; Second Entry/Exit Mitigation & Design. Includes
Professional Services -
phases of the restoration of
an estimated $183k in encumbrances carried over from FY 03, and an
270
Consultants
VKBP
448.000
additional $20k related to Public Relations.
Professional Services -
Audit Fees related to the
Annual Audit. Cost based on FY 03 cost of $12.5k for FY 02 audit, plus
280
Accounting
annual audit of the Trust.
10,000
anticipated increase.
Local print and radio media; advertising in program books, special
— 287
Advertising
Print, Radio, etc.
23,000
publications, etc.
Payroll & Alarm services plus cost for website development and computer
software licensing & support. Includes approximately $10k other
340
Other Contractual Services
General Maintenance services
20,000
unforeseen contractual cost.
Travel and Per Diem -
VKBPT Staff or Trustee
Fundraising seminars, development, museum development seminars,
410
Training
training sessions/conferences
20,000
travel connected to project development
Travel and Per Diem -
VKBPT Staff or Trustee
Museum, Preservation, Historical, Entertainment and African American
420
Other (Conferences)
sessions/conferences
30,000
Associations and forums where the Trust will have a presence.
Primarily lunches/Dinners related to promotion and development of Trust
470
Entertainment
General entertainment
2,400
business.
Parking Expense related to
1 495 1
Parking Expense I
local travel
900
Misc. expenses related to local staff travel
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Cellular telephone will be issued to the ED: Fin. Coor.: Proj. Coor.: Devel.
Coor.; Market Coor.; and a Office phone to be shared by other staff. Also
510
Communication Services
Cellular Telephone Services
15,000
includes cost of $4k re T11 line, and $2k for cable TV.
Budgeted expenses related group transportation expenses for special
530
Transportation
Group Transportation expenses
3,000
events etc.
Miami -Dade County Toll Road
— 532
Road Tolls
Facilities
600
Toll booth account for Rickenbacker Causeway.
General office use, shipment of Displays and other materials to
533
Postage
General Postage
4,500
conferences, events, and new Pitney Bowes postage machine etc.
Special shipping and delivery
General overnight shipping charges as well as shipment and delivery of
— 534
Delivery Services
and overnight shipping services
10,000
items and materials connected to the VKBPT train and carousel
Electrical services on VKBP will be needed fulitime. Security lighting and
electrical service for an on-site trailer will be needed. Electrical
540
Utility Services Electricity
Electricity
6,000
consultation.
— 560
Utility Services Water
Water
1,000
Potential water usage at the park
Equipment Rental &
Copiers; Various office
Line total consist of $5k General Office Equipment, $3k for Museum. $6k
— 610
Maintenance
machines;
8,000
for Special Events for Audio/Lighting and other events equipment.
VKBPT Office Space; Union
Planters Bank Building, 3550
Office Space Rental
Biscayne Blvd., Suite #510,
VKBPT Office space: year 2 of 3 on office lease; projected 3% lease
620 1
(12 months)
Miami, FL 33137
47,053
increase included.
FY03 will include the Trust's need to store various items for use on VKBP:
displays: marketing items and supplies: tables, chairs etc., items collected
for the VKBP museum/cultural center. Also includes $5k for a trailer
rental, $1.5k for portable toilets, and $3k for anticipated pass-thru
— 635
Rent - Other
Storage space, other items
24,500
expenses on building rental.
Property Insurance for VKBPT
— 640
Property Insurance
office
2,000
Property Insurance for the protection of VKBPT property and assets
FY03 will include the Trust's need to purchase insurance for special
VKBPT Sponsored Special
events throughout February (Black History Month) and other dates in
643
Insurance
Events
2,500
FY03 that are sponsored by the Trust,
Directors Liability/General
Workers' Compensation for
Workers' Compensation Benefits and liability insurance for VKBPT staff;
661
Liability/Workers' Comp
VKBPT staff
6,000
estimates reflect VKBPT staff size, needs and requirements
General brochures, media packets, renders of special features,
introductory descriptive imagery for consistent use to promote VKBP,
Cultural Center, Nature Center, Recreation facilities, gifts, preservation
1 680 1
Printing
Printed Materials
27,500
and environmental elements to the public and supp
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Late Total
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, istomized brochures, posters and other literature for special events. In
FY 04, the Trust will hold some major events that would require
professional promotional services. Black History Month, Juneteenth,
Fundraisers etc. The Trust will also participate in several smaller events
throughout South Florida that require registration, purchase of display
space, banners, posters and customized promotional items Several local
Chambers, Museum, Preservation, Historical and African American
Associations and organizations have annual events and conferences
690
Promotional Activities
Community Events
85,000
where the Trust will have a presence.
FY03 the Trust will enlarge its staff and require many general office
General office supplies for
supplies and items to compensate for the additional staff.
700
Office Supplies
VKBPT staff
7,500
(Non -reoccurring costs for additional staff.)
Small Office Machines &
Unforeseen general office and administrative services and supplies
722
Miscellaneous Expenses
Devices
6,000
needed by the Trust.
Special Events printed
FY03 the Trust will develop its logo and other items to "brand" the Park
727
Promotional Materials
materials, etc. Shirts, Caps
42,500
and Museum designs and location. (Non -reoccurring costs for promotion)
755
Reproduction Services
Outsourced copying
12,500
Reproduction of special reports and documents, booklets, etc.
Trust has several Chambers, Museum, Preservation, Historical and
Museum, Preservation,
African American Associations it will join and several publications and
Books, Publications and
Historical, African American
subscriptions it will have as it builds its resource library and fundraising
760
Memberships
Associations; subscriptions;
11,500
sources.
Letterhead; Bus. Cards;
773
Print Shop
Images, Signs, Posters
5,000
City Print Shop Services
801
Solid Waste Services
Park Clean-up
2,500
Trash collection, dumping, garbage removal
835
Landscaping
General Grounds Keeping
5,000
Light landscaping, planting, trimming
The Trust will add several positions to its staff for the development of the
Park Site and the planning and development of the VKBPT Museum and
Computers, Printers, Digital
Cultural Center. Office machines and tools that are associated with those
Camera, Fax, Scanner, Color
staff positions are necessary. These include, 5 computer workstations
840
Equipment - New
Laser Printer, etc.
15,000
$9k, 1 laptop $2k, PC for the trailer $2k, scanner and color printer $2k.
The Trust will add several positions to its staff for the development of the
Park Site and the planning and development of the VKBPT Museum and
Cultural Center. General office furniture that are associated with those
841
Office Furniture
Desks, tables, bookcases, etc.
4,000
staff positions are necessary.
Capital Lease -Telephone
New Phones additional employees plus the addition of a T1 line to
885
Equipment
Phone Equipment
7,500
enhance communications along with any necessary wiring.
First phase of VKBP signage.
Carousel & Mini -train
Restricted Swimming; Protected Areas; Museum Maker; Front Gate and
Purchase, shipping and
Entry Signage; local roadway identification, trust logo designs, etc. (Non -
907 1
Signage & Historic Markers 1
storage.
405,000
reoccurring Costs) Carousel $250,000, Mini -Train $100,000.
Total 1.I i" 1,893,665'
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