HomeMy WebLinkAboutR-03-0971J-03-625
07/14/03
RESOLUTION NO. 03- 971
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER TO APPROVE
THE FINDINGS OF THE EVALUATION COMMITTEE,
PURSUANT TO REQUEST FOR PROPOSALS NO. 02-03-
099, THAT THE MOST QUALIFIED FIRM TO PROVIDE
PSYCHOLOGICAL SCREENING SERVICES FOR THE
DEPARTMENT OF POLICE IS LAW ENFORCEMENT
PSYCHOLOGICAL AND COUNSELING ASSOCIATES,
INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE
A PROFESSIONAL SERVICES AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH SAID
FIRM, FOR A THREE-YEAR PERIOD, WITH THE
OPTION TO RENEW FOR THREE ADDITIONAL ONE-YEAR
PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED
$227,000, FOR A TOTAL AMOUNT NOT TO EXCEED
$1,362,000; ALLOCATING FUNDS FROM THE POLICE
GENERAL OPERATING BUDGET, ACCOUNT CODE
NOS. 001000.290201.6.260 ($115,000 annually)
AND 001000.290201.6.270 ($112,000 annually),
SUBJECT TO BUDGETARY APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recommendation of the City Manager to
accept the findings of the Evaluation Committee, pursuant to
Request for Proposals No. 02-03-099, that the most qualified firm
to provide psychological screening services for the Department of
Police is Law Enforcement Psychological and Counseling
Associates, Inc., is approved.
is v4,z v J
CITY COMMISSION
MEETING OF
S E p 1 1 2003
Resolution No.
i)3- 971
Section 2. The City manager is authorizedll to execute a
Professional Services Agreement, in substantially the attached
form, with said firm, for a three-year period, with the option to
renew for three additional one-year periods, at an annual amount
not to exceed $227,000, for a total amount not to exceed
1,362,000, with funds allocated from the Department of Police
General Operating Budget, Account Code Nos. 001000.290201.6.260
($115,000 annually) and 001000.290201.6.270 ($112,000 annually),
subject to budgetary approval.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2/
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3
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PASSED AND ADOPTED this 11th day of September , 2003.
ATTEST:
9 1 - -,� SAje�—u��
PRISCILLA A. THOMPSON
CITY CLERK
NDRO V I DELLO
ATTORNEY
W7376:tr:AS
CORRECTNESS :/
Page 3 of 3
EL A. DIAZ, MAYOR
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this day of
2003 by and between the
City of Miami, a municipal corporation of the State of Florida ("City") and Law Enforcement
Psychological and Counseling Associates, Inc., a Florida corporation ("Provider")
RECITALS:
A. The City has issued a Request for Proposal ("RFP") for the provision of
Psychological Screening Services, for its Police Department ("Services") and Provider's
proposal ("Proposal"), in response thereto, has been selected as the most qualified proposal for
the provision of the Services. The RFP and the Proposal are sometimes referred to herein,
collectively, as the Solicitation Documents, and are by this reference incorporated into and made
a part of this Agreement.
B. The Commission of the City of Miami, by Resolution No.
adopted on , approved the selection of Provider and authorized the City
Manager to execute a contract, under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS:
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2. TERM: The term of this Agreement shall be three (3) years.
3. OPTION TO EXTEND: The City shall have three (3) options to extend the term
hereof for a period of one (1) year each, subject to availability and appropriation of funds.
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4. SCOPE OF SERVICE:
A. Provider agrees to provide the Services as specifically described, and under the
special terms and conditions set forth in Attachment "A" hereto, which by this reference is
incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the City that Provider: (i) it possesses all
qualifications, licenses and expertise required under the Solicitation Documents for the
performance of the Services; (ii) it is not delinquent in the payment of any sums due the City,
including payment of permit fees, occupational licenses, etc., nor in the performance of any
obligations to the City, (iii) is and shall be, at all times during the term hereof, fully qualified
and trained to perform the Services; and (iv) the Services will be performed in the manner
described in Attachment "A".
5. COMPENSATION:
A. The amount of compensation payable by the City to Provider shall be based on the
rates and schedules described in Attachment `B" hereto, which by this reference is incorporated
into this Agreement; provided, however, that in no event shall the amount of compensation
exceed $227,000 annually.
B. Unless otherwise specifically provided in Attachment "B", payment shall be made
within forty five (45) days after receipt of Provider's invoice, which shall be accompanied by
sufficient supporting documentation and contain sufficient detail, to allow a proper audit of
expenditures, should City require one to be performed. .
6. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
2 �; 3 - 971
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
use any such information, document, report or material for any other purpose whatsoever without
the written consent of City, which may be withheld or conditioned by the City in its sole
discretion.
7. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit, or cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at its principal
place of business for a period of three (3) years after final payment is made under this
Agreement.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof and/or the terms of the Solicitation Documents, if applicable. Provider shall make
available to the City all reasonable facilities and assistance to facilitate the performance of tests
or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of Section 18-100 of the Code of the City of Miami, Florida, as
same may be amended or supplemented, from time to time.
8. AWARD OF AGREEMENT: Provider represents and warrants to the City that
he/she has not employed or retained any person or company employed by the City to solicit or
secure this Agreement and that he/she has not offered to pay, paid, or agreed to pay any person
3 "J3- 971
any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in
connection with, the award of this Agreement.
9. PSYCHOTHERAPIST -PATIENT PRIVILEGE: This agreement shall be subject to
any and all laws of the State of Florida governing the psychotherapist -patient privilege.
10. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: Provider
understands that agreements between private entities and local governments are subject to certain
laws and regulations, including laws pertaining to public records, conflict of interest, record
keeping, etc. City and Provider agree to comply with and observe all applicable laws, codes and
ordinances as they may be amended from time to time.
11. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnitees") and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or
death of any person or damage to or destruction or loss of any property arising out of, resulting
from, or in connection with (i) the performance or non-performance of the Services
contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of
Provider or its employees, agents or subcontractors (collectively referred to as "Provider"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent
or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnitees, or any of them or (ii) the failure of the Provider to comply with any of the
paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other
regulations or requirements of any governmental authority, federal or state, in connection with
4
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the performance of this Agreement. Provider expressly agrees to indemnify and hold harmless
the Indemnitees, or any of them, from and against all liabilities which may be asserted by an
employee or former employee of Provider, or any of its subcontractors, as provided above, for
which the Provider's liability to such employee or former employee would otherwise be limited
to payments under state Workers' Compensation or similar laws.
12. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
Provider shall be liable to the City for all expenses incurred by the City in preparation and
negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
13. RESOLUTION OF CONTRACT DISPUTES: Provider understands and agrees that
all disputes between Provider and the City based upon an alleged violation of the terms of this
Agreement by the City shall be submitted to the City Manager for his/her resolution, prior to
Provider being entitled to seek judicial relief in connection therewith. In the event that the
amount of compensation hereunder exceeds $25,000, the City Manager's decision shall be
approved or disapproved by the City Commission. Provider shall not be entitled to seek judicial
5
relief unless: (i) Provider has first received City Manager's written decision, approved by the
City Commission if the amount of compensation hereunder exceeds $25,000; or (ii) a period of
sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is
subject to City Commission approval); or (iii) City has waived compliance with the procedure set
forth in this section by written instruments, signed by the City Manager.
14. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, in its sole discretion, at
any time, by giving written notice to Provider at least five (5) business days prior to the effective
date of such termination. In such event, the City shall pay to Provider compensation for services
rendered and expenses incurred prior to the effective date of termination. In no event shall the
City be liable to Provider for any additional compensation, other than that provided herein, or for
any consequential or incidental damages.
B. The City shall have the right to terminate this Agreement, without notice to
Provider, upon the occurrence of an event of default hereunder. In such event, the City shall not
be obligated to pay any amounts to Provider and Provider shall reimburse to the City all amounts
received while Provider was in default under this Agreement.
15. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City. All such insurance, including renewals, shall
be subject to the approval of the City for adequacy of protection and evidence of such coverage
shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force
and effect and providing that it will not be canceled during the performance of the services under
this contract without thirty (30) calendar days prior written notice to the City. Completed
6 0)3_ 971
Certificates of Insurance shall be filed with the City prior to the performance of services
hereunder, provided, however, that Provider shall at any time upon request file duplicate copies
of the policies of such insurance with the City.
If, in the judgment of the City, prevailing conditions warrant the provision by Provider of
additional liability insurance coverage or coverage which is different in kind, the City reserves
the right to require the provision by Provider of an amount of coverage different from the
amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty
(30) days following the City's written notice, this Contract shall be considered terminated on the
date that the required change in policy coverage would otherwise take effect.
16. CONFLICT OF INTEREST:
A. Provider covenants that no person or entity under its employ, presently exercising
any functions or responsibilities in connection with this Agreement, has any
personal financial interest with the City. Provider further covenants that, in the
performance of this Agreement, no person or entity having such conflicting
interest shall be utilized in respect to services provided hereunder. Any such
conflict of interest on the part of Provider, its employees, or associated persons, or
entities must be disclosed in writing to the City.
B. Provider is aware of the conflict of interest laws of the City of Miami (City of
Miami Code Chapter 2, Article V), Dade County, Florida (Dade County Code
Section 2-11.1) and of the State of Florida, as set forth in the Florida Statutes, and
agrees to fully comply in all respects with the terms of said laws.
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17. NONDISCRIMINATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
18. MINORITY AND WOMEN BUSINESS AFFAIRS AND PROCUREMENT
PROGRAM: The City has established a Minority and Women Business Affairs and
Procurement Program (the "M/WBE Program") designed to increase the volume of City
procurement and contracts with Blacks, Hispanic and Women -owned business. The M/WBE
Program is found in Ordinance No. 10062, a copy of which has been delivered to, and receipt of
which is hereby acknowledged by Provider. Provider understands and agrees that the City shall
have the right to terminate and cancel this Agreement, without notice or penalty to the City, and
to eliminate Provider from consideration and participation in future City contracts if Provider, in
the preparation and/or submission of the Proposal, submitted false or misleading information as
to its status as Black, Hispanic and/or Women owned business and/or the quality and/or type of
minority or women owned business participation.
19. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in
part, without the City's prior written consent, which may be withheld or conditioned, in the
City's sole discretion.
20. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
8
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receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
TO PROVIDER:
LAW ENFORCEMENT PSYCHOLOGICAL
AND COUNSELING ASSOCIATES, INC.
3900 N.W. 79 Avenue, Suite 726
Miami, FL 33166
Copy to: Chief of Police
City of Miami
400 NW 2"d Avenue
Miami, FL 33128
TO THE CITY:
City Manager
City of Miami
444 S.W. 2 Avenue
Tenth Floor
Miami, FL 33130
City Attorney
City of Miami
444 S.W. 2 Avenue
Suite 945
Miami, FL 33130
21. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
9 �J3- 971
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
22. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
23. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees of the City. Provider further understands that
Florida Workers' Compensation benefits available to employees of the City are not available to
Provider, and agrees to provide workers' compensation insurance for any employee or agent of
Provider rendering services to the City under this Agreement.
24. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice.
25. REAFIRMATION OF REPRESENTATIONS: Provider hereby reaffirms all of the
representations contained in the Solicitation Documents.
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26. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
27. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
ATTEST:
Priscilla A. Thompson, City Clerk
WITNESSES:
Print Name:
Print Name:
CITY OF MIAMI, a municipal
corporation
0
Joe Arriola, City Manager
"Provider"
Law Enforcement Psychological and
Counseling Associates, Inc.
Mark Axelberd, Ph.D.
President
11
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APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
Alejandro Vilarello
City Attorney
Diane Ericson
Administrator
Risk Management
12
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ATTACHMENT "A"
SCOPE OF SERVICES
The Provider shall implement the following professional services for the City of Miami
Police Department, hereinafter referred to as the "Department."
The Provider shall create, administer and interpret one or more tests with demonstrated
ability to identify individuals who are not suited for police work or careers in law enforcement.
The Provider shall, in the administration of the test, shall indicate which of the following
abilities and characteristics, identified through a 1989 job analysis of the police officer position,
are measurable through the various instruments proposed:
A. Cognitive Abilities
• Ability to learn and apply new information.
• Ability to accurately remember the important details or concepts in written or
verbal information.
• Ability to devise practical and appropriate solutions to problems, even where
there is no standard procedure, using "common sense" and good judgment.
• Ability to reevaluate decisions when presented with new information, and
modify course of action as necessary.
• Ability to plan and manage work activities so that required forms are
completed and submitted on time.
13 03- 971
CORPORATE RESOLUTION
WHEREAS, the Board of Directors of Law Enforcement Psychological and Counseling
Associates, Inc. has examined terms, conditions, and obligations of the proposed contract with
the City of Miami for The Miami Police Department;
WHEREAS, The Board of Directors at a duly held corporate meeting has considered the
matter in accordance with the bylaws of the corporation;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF Law
Enforcement Psychological and Counseling Associates, Inc. that the President and Secretary are
hereby authorized and instructed to enter into a contract in the name of, and on behalf of, this
corporation with the City of Miami for The Miami Police Department, in accordance with the
contract documents furnished by the City of Miami, and for the price and upon the terms of
payments contained in the proposed contract submitted by the City of Miami.
IN THE WITNESS WEREOF, this day of , 2003.
CORPORATESECRETARY
CHAIRPERSON, BOARD OF TRUSTEES
(SEAL)
14 $J3- 971
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honor yor Members �? FILE:
TO: f the C Comml§sio DATE: _ _
SUBJECT: Psychological Screening
Services; RFP 02-03-099
c1
FROM: / oe Arriola REFERENCES:
hief Administrator/City Manager
I ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution approving
the findings of the RFP Psychological Screening Services Evaluation Committee as to the most
qualified firm providing Psychological Screening Services for the Department of Police, and
further authorizing the City Manager to negotiate and execute an agreement with the top ranked
firm, Law Enforcement Psychological and Counseling Associates, Inc., a Miami -Dade County/non-
minority vendor located at 3900 N.W. 79 Avenue, Suite 726, Miami, Florida 33166, in an annual
amount not to exceed $227,000, for a period of three (3) years, with the option to extend for three
(3) additional one (1) year periods. Funding is to be provided from the Police General Operating
Budget, Account Code Nos. 001000.290201.6.260 ($115,000) and 001000.290201.6.270
($112,000).
BACKGROUND
The Request for Proposal (RFP) Evaluation Committee has analyzed the proposal received from
Law Enforcement Psychological and Counseling Associates, Inc., and SHL USA, Inc., pursuant to
RFP No. 02-03-099, to provide a Psychological Screening Services for the Department of Police.
Law Enforcement Psychological and Counseling Associates, Inc., has been deemed by the
Evaluation Committee to be responsive in all aspects of the proposal; therefore, the Evaluation
Committee by a unanimous decision recommends the acceptance of this proposal and the selection
of Law Enforcement Psychological and Counseling Associates, Inc., as the provider of
Psychological Screening Services for the Police Department.
The Department of Police requires pre-employment psychological screening of all sworn job
applicants. In addition, due to the nature of police work, with all its stress, requires that the Police
Department maintain the ability to provide psychological counseling services fbr their employees.
FISC�A1L IMPACT: None, budgeted item.
JA�JFT/JMG/& 'lr
*Should you have any questions, or require information regarding this item, please contact
my office and I will have a Police Department representative provide you with needed
information. 03- 971
Budgetary Impact Analysis
1. Department Police Division
2. Agenda Item # (zf available)
3. Title and brief description of legislation or attach ordinance/resolution
Authorizing the City Manager to negotiate and execute an agreement for Psychological
Screening Services, with Law Enforcement Psychological and Counseling Associates Inc
the top ranked firm pursuant to RFP 02-03-099 in an annual amount of $227,000.
4. Is this item related to revenue? NO: XXX YES (If yes, skip to item 47.)
5. Are there sufficient funds in Line Item?
YES: Index Code 290201 Minor Obj.-Code 260 & 270 Amount $227.000
NO: _ Complete the following questions:
OTHER:
6. Source of funds: Naled) Amount budgeted in the Line Item $ 4¢?, $'J,f, 50 y /1 OGB, 3%Z • 3' -
Balance in Line Item $ /8/, 7y9. 50 q�q 09f, to
Amount needed in the Line Item $ , 0 DO /1,9,000
Sufficient funds will he trnncferred from the fnllnwino IinP itPma-
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Ob'ectipro'ect No.
From
$
From
$
From
$
To
$
7. Any additional comments?
8. Approved b
Departm t Directo ignee Date _.
FOR JSEPARTMEENT OF MANAGEMENT AND BUDGET USE ONLY
Verified Verified by: Transfer done by:
Q•
Dep6finenI
S to Pl g, Budgeting & Budget Analyst Budget Analyst
Performance
Date (0 ' �'� ' Date 3 D Date
"I - 9"71
Agenda Date: 7/24/03
Item No:
AGENDA BRIEFING FORM
Department/Division: Police
Department Contact Name/Number: Lourdes Rodriguez 575-6180
Staff Meeting Date: Agenda Office Received: June 27, 2003
Summary/Description of Purchase: Psychological Screening Services
RFP No. Description: 02-03-099
The Department of Police requires pre-employment psychological screening of all sworn job applicants
Type of Item: Source of Item: Recommended Vendor(s)
Law Enforcement
Psychological and
Counseling Associates, Inc.
®
Resolution
❑
Commission Directive
❑
Ordinance
❑
Normal Purchase
❑
Sole Source
®
Contract Item
❑
Emergency Ratification
Discussion Item
❑
Public Hearing Item
Contract Period 3 years OTR: 3 years additional one-year periods
No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value
N/A N/A $227,000
$1,362,000
Total Value of Award/Contract (including value associated with potential OTR):
� Rj3- 971
EVALUATION OF RFP 02-03=099
Psychological Screening Services
Part A Services: Pre -Employment a Part B Services: Psychological Services
a for Employees
Rater 1 Rater 2 Rater 3 AverageW Rater 1 Rater 2 Rater 3 Averare
Law Enforcement Psychological 63.00 1 81.00 1 83.00 1 75.67 89.00 1 85.00 1 82.00 8533
and Counseline Associates. Inc.
SHL USA, Inc. 45.00 58.00 52.00 51.67 DID NOT PROPOSE
Raters
#1: Dr, Ned Rosen
#2: Dr. Robert Seifer
#3: Major Patricia R. Bentoski
Approved by: `
GAw
lenn azcos
efProcu ent cer
Date: Z-3
Director/Authorized Representativ .
Date : Z�
�A - 971
ya.aa.a aa•aazY�J�.1L�aLLJ
June 9, 2003
Joe Arriola
Chief AdministratorrCitl Manager
444 SW 2"d Avenue, 10 Floor
Miami, Fla. 33130
RE: Recommendation of Evaluation Committee:
Psychological Screening Services per RFP 02-03-099
Dear Mr. Arriola:
As Chairperson of the Evaluation Committee for the above services for t] it City of Miami, it is my
responsibility to offer the findings and recommendation of the Committue. The actual Evaluation
Committee ranking this recommendation was comprised of the Following.ndividuals:
Major Patricia R, Benmski
Dr. Ned Rosen
Dr. Robert E. SeAr, Committee Chairperso
On June 4, 2003, the Committee reviewed and discussed the merits of t it, two (2) proposals, and
evaluated each pursuant to the City's RFP. Detailed discussion occurred eggarding experience and
ability of each proposal to best sena the Miami Police Department and tb:_ City. Following careful
dei;beration and discussion, the Committee; by unanimous decision, rearnmended the top-ranked
proposer, Law Enforcement Psychological and Counseling Associates, Inc., to provide
Psychological Screening Services, for the Miami Police Dpartment. The Committee did not
recommend the second -ranked proposer at this time.
Thank you for allowing each of us the opportunity to participate in this prc cress.
On behalf o�the Psychological Screening Services Evaluation CommitteeW,
E.
Evaluation Committee
Approved :
t
riola, Chief Administrar.,3r!City Manager
Lpj Uti -
ACCEPTANCE OF CITY MANAGER AND
EVALUATION COMMITTEE'S RECOMMENDATION
RFP NO. 02-03-099
ITEM:
Psychological Screening Services
DEPARTMENT: Police
TYPE:
Contract
REASON: It is recommended that Law Enforcement
Psychological and Counseling Associates, Inc.,
the top -ranked firm, to provide psychological
screening services; further authorizing the City
Manager to negotiate and execute a Professional
Services Agreement, in an annual amount not to
exceed $227,000, for a period of three (3) years,
with the option to renew for three (3) additional
one (1) year periods, for the Department of Police;
allocating funds therefor from the Police General
Operating Budget, Account Code Nos.
001000.290201.6.260 and
001000.290201.6.2 70.
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AWwdbsuoR" m)3- 971